CC 02-07-23 Item #13 Supplemental Memo to Council Questions Att 12 - CC Resolution No. 03-162RESOLUTION NO. 03-162
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
ADOPTING POLICIES AND PROCEDURES FOR THE NAMING OF CITY
FACILITIES AND FOR RECOGNIZING DONORS
WHEREAS, the City Council has determined that there is a need for policies and
procedures for the naming of city facilities and for recognizing financial donors;
NOW, THEREFORE, BE IT RESOLVED:
That the following policies and procedures are hereby adopted.
City of Cupertino
The Naming of City Facilities and Recognition of Donors
Policy and Procedure
Purpose
The purpose of this document is to define the policies, procedures, and
responsibilities associated with the naming of city facilities, portions thereof, structures,
equipment and furnishings thereof and to provide a process for the recognition of private
donations and in-kind contributions to the city.
Policy Guidelines
1) Naming Policy
City buildings and facilities should be named in a manner that will provide an
easy and recognizable reference.
City buildings, facilities or portions thereof, stxuctures, equipment and furnishings
may be named:
a) For their geographical location, e.g., neighborhood, major street
regional area or the city itselfi
b) To honor or recognize individuals, including but not limited to,
retired elected officials or community volunteers, who have made
extraordinary non-monetary contributions to the City of Cupertino,
the region, or to the general public.
2) Procedure for Naming:
a) The naming of any city building, facility or portion thereof,
Resolution No. 03-162 2
structure, equipment or fumishing, based upon the above
described guidelines, is subject to the approval of the city council,
upon recommendation of the city manager and after the conduct
of at least one public hearing.
b)The city council may refer a particular naming issue to an
appropriate commission for the purpose of making a
recommendation to the council.
c)The city council may remove a name from a city building,
facility or portion thereof, structure, equipment or furnishings
when deemed by the city council to be in the best interests of
the city.
3) Recognition of Financial Donations and In-Kind Contributions
a)No city building, facility or portion thereof, structure, equipment or
furnishing shall be named after an individual, group, organization
or business as a result of a financial donation or in-kind
contribution to the city.
b)A donation or in-kind contribution which is accepted by the
city council may be recognized by a plaque affixed to the
appropriate city building, facility or portion thereof, structure,
equipment or furnishings which shall read as follows:
This [identification of facility] was made possible in part
by the generous contribution of and
his/her family; or
This [identification of facility] was made possible in part
by the generous contribution of
business or organization]; or
This [identification of facility] was made possible in part
by the generous contribution of in
the name of .;
or similar language.
c)The size, type and location of the plaque shall be determined, on a
case by case basis, by the city council upon recommendation of the
city manager.
d) The city council may also cause to be designed a plaque or other
object to be affixed to the city building, facility, or portion thereof,
Resolution No. 03-162 3
structure, equipment or furnishings which recognizes a group of
donors and contributors to the city.
e)A copy of these guidelines will be given to any donor or
contributor prior to submission of the donation or contribution to
the city council for acceptance unless these guidelines are amended
by the city council. The acceptance by the city council
of any donation or in-kind contribution is expressly conditioned
upon adherence to these guidelines.
4) Recommendation by City Manager for acceptance of a gift
a)Prior to acceptance by the city council, a donation or in-kind
contribution shall first be submitted to the city manager for
recommendation to the city council.
5) Maintenance of recognition plaque, tree or other girl
The city will make reasonable efforts to preserve any
recognition plaque or other dedicated object. If necessary, due
to repair of surrounding areas, construction or redesign of a
building or facility, the plaque may be relocated. If the plaque or
other dedication object cannot continue to be reasonably
maintained, it may be removed by order of the city council
b)If the dedication includes a gift of a plant or tree, the city will
provide its regular standard of landscape care for the plant or tree.
If the plant or tree does not survive, the city is not obligated to
provide a replacement. If the dedication includes the gift of an
object such as a bench, picnic table, play equipment, etc., the
city will provide its regular standard of care and maintenance for
the object.
c)Any plant, tree, or object donated to the city and any plaque
recognizing the donation may be removed at the discretion of the
city council when it deems that such removal would be in the best
interests of the city.
Resolution No. 03-162 4
PASSED AND ADOPTED at a special meeting of the City Council of the City of
Cupertino on the 2nd day of September 2003, by the following vote:
Vote
AYES:
NOES:
ABSENT:
ABSTAIN:
Members of the City Council
Chang, James, Kwok, Sandoval, Lowenthal
None
None
None
ATTEST:PR~OVE : i ,
Wfa~'~r,-~Fty of Ou~rtino x~