CC 02-07-23 Item #13 Supplemental Memo to Council Questions Att 14 - 09-06-16 Searchable packet_Erik ChenCITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:116-1867 Name:
Status:Type:Consent Calendar Agenda Ready
File created:In control:7/21/2016 City Council
On agenda:Final action:9/6/2016
Title:Subject: Request from Mr. Leon Chen to sponsor a bench in memory of his son, Erik Chen, at
Creekside Park
Sponsors:
Indexes:
Code sections:
Attachments:Staff Report
A- Resolution No. 03-162
ActionByDate ActionResultVer.
CityCouncil9/6/20161
Subject:RequestfromMr.LeonChentosponsorabenchinmemoryofhisson,ErikChen,at
Creekside Park
AcceptadonationforabenchwithaspecialplaqueinmemoryofErikChenfromhisfather
Mr. Leon Chen to be placed at Creekside Park
CITY OF CUPERTINO Printed on 8/31/2016Page1of1
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RECREATION AND COMMUNITY SERVICES DEPARTMENT
10 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3110 www.cupertino.org
CITY COUNCIL STAFF REPORT
Meeting: September 6, 2016
Subject
Request from Mr. Leon Chen to sponsor a bench in memory of his son, Erik Chen, at
Creekside Park.
Recommended Action
Accept donation for a bench with a special plaque in memory of Erik Chen from his
father, Mr. Leon Chen to be placed at Creekside Park.
Description
Mr. Leon Chen frequently visits his daughter and family who live in Cupertino and like
to take walks with his grandchildren to Creekside Park. In memory of his son, Erik
Chen, who passed away accidently in July 2015, Mr. Chen and his daughter would like
to make a donation towards a bench at this park.
Discussion
Cupertino Resolution No. 03-162 has adopted policies and procedures for recognizing
donors. A donation which is accepted by the City Council may be recognized by a
plaque affixed to the appropriate structure or furnishing. If the City Council accepts the
bench donation from the family of Erik Chen, a plaque in memory of Erik Chen would
be placed on the bench.
If accepted, the bench style decided by the City’s Public Works department to match
other benches in the park, will be located at a designated place at Creekside Park. The
City will make reasonable efforts to maintain the bench and the plaque.
Fiscal Impact
The bench will be maintained at no additional cost to the Creekside Park maintenance
budget. There will be no direct fiscal impact to the City. The Chen family will incur the
costs for the bench, plaque and all applicable tax and shipping fees at a not to exceed
cost of $1,500.
Prepared by: Christine Hanel, Acting Director of Recreation & Community Services
Approved for Submission by: David Brandt, City Manager
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Attachment: A –Resolution No. 03-162
183
RESOLUTION NO. 03-162
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
ADOPTING POLICIES AND PROCEDURES FOR THE NAMING OF CITY
FACILITIES AND FOR RECOGNIZING DONORS
WHEREAS, the City Council has determined that there is a need for policies and
procedures for the naming of city facilities and for recognizing financial donors;
NOW, THEREFORE, BE IT RESOLVED:
That the following policies and procedures are hereby adopted.
City of Cupertino
The Naming of City Facilities and Recognition of Donors
Policy and Procedure
Purpose
The purpose of this document is to define the policies, procedures, and
responsibilities associated with the naming of city facilities, portions thereof, structures,
equipment and furnishings thereof and to provide a process for the recognition of private
donations and in-kind contributions to the city.
Policy Guidelines
1) Naming Policy
City buildings and facilities should be named in a manner that will provide an
easy and recognizable reference.
City buildings, facilities or portions thereof, stxuctures, equipment and furnishings
may be named:
a) For their geographical location, e.g., neighborhood, major street
regional area or the city itselfi
b) To honor or recognize individuals, including but not limited to,
retired elected officials or community volunteers, who havemade
extraordinary non-monetary contributions to the City of Cupertino,
the region, or to the general public.
2) Procedure for Naming:
a) The naming of any city building, facility or portion thereof,
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Resolution No. 03-162 2
structure, equipment or fumishing, based upon the above
described guidelines, is subject to the approval of the city council,
upon recommendation of the city manager and after the conduct
of at least one public hearing.
b)The city council may refer a particular naming issue to an
appropriate commission for the purpose of making a
recommendation to the council.
c)The city council may remove a name from a city building,
facility or portion thereof, structure, equipment or furnishings
when deemed by the city council to be in the best interests of
the city.
3) Recognition of Financial Donations and In-Kind Contributions
a)No city building, facility or portion thereof, structure, equipment or
furnishing shall be named after an individual, group, organization
or business as a result of a financial donation or in-kind
contribution to the city.
b)A donation or in-kind contribution which is accepted by the
city council may be recognized by a plaque affixed to the
appropriate city building, facility or portion thereof, structure,
equipment or furnishings which shall read as follows:
This [identification of facility] was made possible in part
by the generous contribution of and
his/her family; or
This [identification of facility] was made possible in part
by the generous contribution of
business or organization]; or
This [identification of facility] was made possible in part
by the generous contribution of in
the name of .;
or similar language.
c)The size, type and location of the plaque shall be determined, on a
case by case basis, by the city council upon recommendation of the
city manager.
d) The city council may also cause to be designed a plaque or other
object to be affixed to the city building, facility, or portion thereof,
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Resolution No. 03-162 3
structure, equipment or furnishings which recognizes a group of
donors and contributors to the city.
e)A copy of these guidelines will be given to any donor or
contributor prior to submission of the donation or contribution to
the city council for acceptance unless these guidelines are amended
by the city council. The acceptance by the city council
of any donation or in-kind contribution is expressly conditioned
upon adherence to these guidelines.
4) Recommendation by City Manager for acceptance of a gift
a)Prior to acceptance by the city council, a donation or in-kind
contribution shall first be submitted to the city manager for
recommendation to the city council.
5) Maintenance of recognition plaque, tree or other girl
The city will make reasonable efforts to preserveany
recognition plaque or other dedicated object. If necessary, due
to repair of surrounding areas, construction or redesign of a
building or facility, the plaque may be relocated. If the plaque or
other dedication object cannot continue to be reasonably
maintained, it may be removed by order of the city council
b)If the dedication includes a gift of a plant or tree, the city will
provide its regular standard of landscape care for the plant or tree.
If the plant or tree does not survive, the city is not obligated to
provide a replacement. If the dedication includes the gift of an
object such as a bench, picnic table, play equipment, etc., the
city will provide its regular standard of care and maintenance for
the object.
c)Any plant, tree, or object donated to the city and any plaque
recognizing the donation may be removed at the discretion of the
city council when it deems that such removal would be in the best
interests of the city.
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Resolution No. 03-162 4
PASSED AND ADOPTED at a special meeting of the City Council of the City of
Cupertino on the 2nd day of September 2003, by the following vote:
Vote
AYES:
NOES:
ABSENT:
ABSTAIN:
Members of the City Council
Chang, James, Kwok, Sandoval, Lowenthal
None
None
None
ATTEST:PR~OVE :
i ,
Wfa~'~r,-~Fty of Ou~rtino x~
187