CC 02-07-23 Item #13 Supplemental Memo to Council Questions Att 09 - Memorial Bench Policies SummaryAgencyDurationCostBench LocationMid Peninsula Open Space10 years; After 10 years the original donor will have the option to contribute an additional $5,000 for each additianl 10‐year term. Shoul the original donor decline to renew an existing bench, the bench will be offered to the public for re‐dedication.$5,000Bench dedications shall only be selected and placed in locations that have been pre‐determined by the District and/or approved by Planning and Natural Resources Committee and/or by the full Board of DirectorsTown of Los GatosNo term limitsStaff will provide cost estimate Staff will schedule an on site visit to help determine the best placement location.City of Los Altos10 years; Once the 10‐year sponsorship period has lapsed, the sponsor will be contacted and the memorial plate will be made available for pick‐up. It is the responsibility of the donor, or their designated representative to make arrangements to retrieve the removed plaque/plate, the City will not mail. Plaques/plates must be picked up within 60 days of removal.$3,500 for 8ft bench and $3,200 for 6ft bench New and replacement bench installation is subject to the guidelines of the City of Los Altos Commemorative Park Amenity Program and discretion of City staff, in cooperation of the donor. The number of memorials will be limited based on the City Public Bench Program, must not interfere with normal park use or maintenance operations and shall not detract from the prime recreational purpose of an area.San Mateo County10 years; After 10 years the original donor may rededicate the bench after contributing an additional minimum donation, for a second 10 year term. Should the original donor decline to rededicate an existing bench, or fail to notify the Department of an intent to rededicate an existing bench within 60 days of the expiration of the original 10 year term, the bench site may be offered to the public for dedication or withdrawn from the commemorative bench inventory if desired by the Parks Superintendent. Maximum term for any single memorial bench is 20 years, after which the bench site shall be offered to the public for dedication.$5,000 for 10 years or $8,500 for 20 years Benches will be installed within the individual park units in accordance with the park's Development Plan, Master Plan or an approved list of suitable bench locations as developed by the Department.Union CityBenches have an expected 10‐15 years life span (What happens after? Contact; Chris Valuckas, Union City Community & Recreation Services Department, 34009 Alvarado‐Niles Road, Union City CA 94587 or Chrisv@unioncity.org.)$2,000Union City Community & Recreation Services Department along with the Public Works Department are responsible for the selection and location of memorial benchesCity of Palo AltoThere is a ten‐year (10) guarantee of furniture maintenance and plaque replacement. The furniture will be kept in place as long as it is serviceable beyond the 10 year period. When a bench is no longer serviceable, applicants will be advised and given the opportunity to purchase a new bench under the terms and conditions then in effect.$4,000 for a memorial plaque to be place on an existing park benchCity of NapaNo term limits$1,269The Parks & Recreation Services Department will work with donors to help in the selection and location of the bench.City of SaratogaNo term limits4 x 6 @ $280 – three to four lines with 20 characters/spaces across; 5 x 7 @ $330 – three to five lines with 24 characters/spaces across; 6 x 8 @ $390 – four to six lines with 28 characters/spaces across; $1650 – Plaque size for bench 10" x 2" @ $165 – up to 3 short linesWhen a bench can no longer be repaired the donor will be called and given the option to replace the bench. If the bench is not replace the City has the right to remove it and will send the plaque to the donor.