CC 02-07-23 Item #17 Grand Jury Response_Staff PresentationFebruary 7, 2023Grand Jury Report – “House Divided”
Background●Dec. 17 – Santa Clara County Civil Grand Jury Report released●City response to findings and recommendations must be approved by Council and submitted within 90 days.●Proposed response is focused on Grand Jury’s findings and recommendations (legal requirements).
Grand Jury Findings and Recommendations●Grand Jury findings and recommendations focused on:●Coucilmanic interference and mutual distrust between Council and staff●Failure to provide Monthly Treasurer’s Reports to Council●Fiscal and risk management issues●City staff turnover●City Ethics Policy
City’s Response to DateGovernance●City Council retreat focusing on governance issues●Enterprise Leadership Study●Consideration of Council Procedures Manual
City’s Response to DateFiscal and Risk Management●New ERP software and segregation of financial duties●Increased staffing to improve financial controls●Submission of Monthly Treasurer's Reports to Council●Implemented Fraud, Waste, and Abuse Program in 2022●Development of policies for high-risk areas identified by internal auditor
Planned/Potential Future Actions●Retain consultant to study staff morale and make recommendations re: work environment●Continued implementation of Internal Audit Plan●Consider revisions to Ethics Policy●Ongoing focus on governance and developing clear policies
Questions?