CC 02-07-23 Item #07 Amended January 25 City Council Minutes_Desk ItemCity Council Minutes January 25, 2023
Page 5
review
process
Proposed Section Revision Fruen Moore Mohan Chao Wei Vote
5.2 (Chao) Add staff recommendation and urgent
correspondence will be added to Consent Calendar on
next Council agenda for public information.
Yes ‐ No Yes No Staff to
review
process
5.3 (Chao) Regional Bodies. The Mayor makes the
recommendation which is then approved by the
Council.
No ‐ No Yes No Noes
(3)
5.3 (Moore) ʺCouncil representatives to such various
boards shall keep the Council informed of ongoing
business through brief oral or and written reports
to the Council”; and add the following: The Council
representative shall provide a written report to
Council consistent with Section 3.3.
No Yes No ‐ No Noes
(3)
5.7 (Staff) Council Training. New members must
receive the training within their first year of service
and shall comply with ongoing training requirements
imposed by state law. Members shall attend training
sessions that are offered locally in the immediate
vicinity of Santa Clara County or, by completing
online a state‐approved public service ethics
education program, or through a state‐approved
training which may be provided at a conference
attended by the member.
Yes Yes ‐ Yes Yes Ayes
(4)
5.8 Mayor’s Initiative Budget. Keep this section. Yes No Yes No Yes Ayes
(3)
Proposed Section Revision Fruen Moore Mohan Chao Wei Vote
6.6 (Staff/Chao) Councilmember Access to
Information. The City Manager shall place requests
that impose a significant workload on staff on the
Council agenda for review by the full Council, along
with a statement from that Councilmember as to why
the information is needed.
Yes Yes Yes Yes ‐Yes Ayes
(34)
6.6 (Chao/Moore) The City Manager shall place
requests that impose a significant workload on staff
on the Council agenda for review by the full Council,
along with a statement from that Councilmember as
to why the information is needed. No Councilmember
shall circumvent the City Manager’s direction
regarding a request for information by seeking
information through a Public Records Act request.
‐ Yes ‐ Yes ‐ ‐
7.1 (Wei) Future Agenda Items: ʺThe City Manager
shall provide a quarterly report to Council regarding
the status of future agenda items, which may include
a request to remove items that are outdated or
obsolete, from the list of future agenda items. Any
item Outdated or obsolete items may be removed for
the future agenda items list by a majority vote of the
No ‐ No No No Noes
(4)
City Council Minutes January 25, 2023
Page 6
City Council. The City Manager may ask Council to
reaffirm that items remain on the future
agenda items list with the support of two
councilmembers.
7.1 (Multiple) Delete the sentence: Any item may be
removed for the future agenda items list by a majority
vote of the City Council.”
No ‐ No No No Noes
(4)
7.1 (Chao) Adopt a Council procedures manual that
follows the “Colleagues Memo” process used by the
City of Palo Alto.
No,
add to
future
agenda
No,
add to
future
agenda
No,
add to
future
agenda
No,
add to
future
agenda
No,
add to
future
agenda
Noes
(45)
add to
future
agenda
Proposed Section Revision Fruen Moore Mohan Chao Wei Vote
7.1 Future Agenda Items: Discuss this section further
on a future agenda.
‐ Yes ‐ Yes Yes Ayes
(3)
7.5 (Staff) Agenda Publication. Agenda packets for a
regular meeting should be published and delivered to
Councilmembers no later than the Thursday
Wednesday prior to a Tuesday Council meeting.
Yes No Yes Yes Yes Ayes
(4)
7.6 (Chao) Supplemental Materials. Supplemental
reports and materials received by the City Clerk after
the agenda is published but before 12:00 p.m. on the
Monday prior to the City Council meeting shall be
published and delivered to Councilmembers at 5:00
p.m. on Monday. Supplemental reports and materials
received by the City Clerk after 12:00 p.m. on Monday
but before 4:00 p.m. on the day of the meeting shall be
published and delivered to Councilmembers prior to
the Council meeting. Council questions and staff‐
prepared responses will be included in supplemental
materials provided to Council and the public.
Yes Yes Yes Yes Yes Ayes
(5)
8.2 (staff) Seating of Councilmembers. For meetings
held in Council Chambers at Community Hall, the
Mayor shall be seated at the center of the dais and the
Vice Mayor shall be seated immediately to the
Mayor’s left. The remaining Councilmembers shall be
seated in order of seniority as follows: (1) the seat
immediately to the right of the Mayor; (2) the last seat
on left side of the dais; (3) the last seat on the right
side of the dais. Seniority shall be based on the
number of consecutive years of service on the City
Council. If two members have equal seniority based
on service, the member with the higher vote count in
their most recent election is considered to have higher
seniority.
Yes Yes Yes Yes Yes Ayes
(5)
8.4 (Chao) Order of Business.
1. Call to Order
Pledge of Allegiance
Roll Call
Yes Yes Yes Yes Yes Ayes
(5)
City Council Minutes January 25, 2023
Page 9
motion has been stated to the Council and seconded,
any member of the Council has a right to discuss the
motion after obtaining the floor. A member who has
been recognized should limit their time to 5 minutes.
Councilmembers may obtain the floor by seeking
recognition from the Mayor. Following presentations
to Council on an agenda item, Councilmembers shall
each be given five minutes to ask questions of any
presenter. The Mayor may allow additional time for
questions where appropriate. Following public
comment, the Mayor may request that a motion be
made and seconded. After the motion has been stated
to the Council and seconded, any member of the
Council has a right to discuss the motion after
obtaining the floor. A member who has been
recognized shall limit their time to five minutes. The
Mayor may allow additional time for questions
where appropriate. This rule shall displace any
conflicting rule in the City’s adopted rules of
procedure.
Proposed Section Revision Fruen Moore Mohan Chao Wei Vote
8.10 (Fruen) Meeting Length. If a meeting continues
past 11:00 p.m., it shall end at 11:30 p.m. All meetings
shall be adjourned at 11:30 p.m. unless by a 2/3 vote of
a majority of the City Council suspends this rule and
Council votes affirmatively to extend the meeting past
11:30 p.m.
Yes Yes ‐ Yes Yes Ayes
(4)
8.11 (Moore) Public Hearing Procedures.
The order of proceeding where there is a
public hearing item (non‐appeal items) before the
City Council shall be as
follows:
1. Open Public Hearing
2. Staff Report (preferably ≤ 10 minutes)
3. Applicant’s presentation (where applicable)
(preferably ≤ 8 minutes)
4. Questions from the Council
5. Public comment
6. Applicant’s response to public comment (where
applicable) (preferably 2 minutes)
7. Close Public Hearing and vote
Where the public hearing involves an appeal of a
decision to the City Council, the order of proceeding
shall be as follows:
1. Open Public Hearing
2. Staff Report (preferably ≤ 10 minutes)
3. Appellant’s statement (preferably ≤ 8 minutes)
4. Applicant’s statement (where applicable)
(preferably ≤ 8 minutes)
Yes Yes Yes Yes Yes Ayes
(5)