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TICC Agenda Packet - 040523
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genda Item 23-12200Agenda Date: 4/5/2023 Agenda #: 1. 2»¨°«©º: Approve the March 1, 2023 regular meeting minutes. Approve the March 1, 2023 regular meeting minutes. CITY OF CUPERTINOPage 1 of 1Printed on 3/31/2023 powered by Legistar© 5 ! Α 5ƩğŅƷ aźƓǒƷĻƭ TECHNOLOGY,INFORMATION&COMMUNICATIONSCOMMISSION RegularMeeting March1,2023,7:00p.m. DraftMINUTES CALLMEETINGTOORDER Meetingwascalledtoorderat7:03pm ROLLCALL CommissionersPresent:MukeshGarg,RajaramSoundararajan,ElizaDu,Prabir Mohanty,EmmaShearin CommissionersAbsent:None StaffPresent:TeriGerhardt,GISManager NidhiMathur,ApplicationsManager GuestSpeakers:TomChin,EmergencyManager CaptainNeilValenzuela,WestDivision,SantaClaraCounty 2®«¸¯¬¬ȟ¹Office APPROVALOFMINUTES 1. Subject:ApprovetheJanuary11,2023,specialmeetingminutes. ChairGargmadeamotiontoapprovetheJanuary11,2023,specialmeetingminuteswith thefollowingamendments: UnderApprovalofMinutes,revisedtonote ŶŴȌ Undernewbusiness,revisedtonote,ViceChairBollinenirecommendedaddingflashingU turnelectronicsignalingtobusyintersectionsforthesafetyofpedestrians§´ª¨«ºº«¸º¸§¬¬¯© ¬²µ½Ȍ CommissionerShearinsecondthemotion. Motionpassesunanimously. ORALCOMMUNICATIONS Thisportionofthemeetingisreservedforpersonswishingtoaddressthecommissionon anymatternotontheagenda.Speakersarelimitedtothree(3)minutesaperson.Inmost cases,statelawwillprohibitthecommissionfrommakinganydecisionswithrespecttoa notlistedontheagenda. matter A. FormerCommissionerBollinenispokerequestingarevisiontoDraftMinutesdated January11,2023. 6 TICCMEETINGMINUTESMarch1 WRITTENCOMMUNICATIONS 2. WrittenCommunicationsreceivedfromCouncilmemberChaoregarding pedestrians. NEWBUSINESS 3. RecognizeformerCommissionerBollineniforhisyearsofservicetoTICC ChairGargopenedthefloorforrecognitionofformerCommissionerBollineni. CommissionerSoundararajanfollowedandexpressedhisappreciationincollaboratingfor theSeniorCenterCyberSecuritypresentationevent. CommissionerDuaddedsheenjoyedcollaboratingwithCommissionerBollineniwhen workingontheFiberMasterPlan. TheCommissionconcludedbyapplauding. 4. Subject:ElectChairandviceChairpositions CommissionerDumadeamotiontonominateCommissionerMohantyforChair. CommissionerSoundararajanmadeamotiontoreelectChairGarg. CommissionerShearinsecondedCommissioner2µ»´ª§¸§¸§°§´ȟ¹motiontoreelectChair Garg. Motionpassesunanimously. CommissionerDumadeamotiontonominateCommissionerMohantyforViceChair. CommissionerMohantysecondthemotion. MotionfailswithChairGargandCommissionerSoundararajanvotingnoand CommissionerShearinabstaining. ChairGargmadeamotiontonominateCommissionerSoundararajanforViceChair,and furthersummarizedcontributionsandyearsinCommissionassupportingfacts. CommissionerSoundararajansecondthemotionandsummarizedhiscontributionstothe commission. Motioncarriesunanimously. 5. Subject:ReceivepresentationonLicensePlateRecognition 7 TICCMEETINGMINUTESMarch1 TomChin,EmergencyManager,carriedoutthePresentationonfileintheCommissions records. CaptainValenzuelawaspresentrepresentingthe2®«¸¯¬¬ȟ¹Office. Agenda ȧReviewAutomaticLicensePlateRecognition(ALPR)ItemonCityWorkProgram ȧWhatdoesALPRdoandnotdo? ȧPolicyDevelopment ȧFeedback EmergencyManagerChinnotedALPRwasrankedasItemnumber35intheFY23City WorkProgram.Thebudgetforthispilotis$60kandincludestheestimatefor approximately20camerasandinstallationscosts. SevenspecifictasksthatwereassignedtoALPRaspartofapprovalaredetailedbelow CityWorkProgramDetails: 1.ResearchAutomatedLicensePlateReader(ALPR)systems. 2.Researchstatelaws,privacyconcerns,andregulationsrelatedtoALPR 3.Comparefixedlocation,mobile(incar),andportable(trailerALPRs) 4.Identifyoutreachandengagementstrategiesusedbyotherjurisdictionsusing ALPR 5.AssesslocationsforfixedALPRinCupertino 6.EstimateALPRcostsforinstallation,monitoring,andmaintenance(Consider: Cameras,LPR,SafeExchangeZone,Pilotcamerasinaresidentialarea,and commercialdevelopmentsResearchbestpracticesfromothersimilarjurisdictions) 7.InpartnershipwiththeCountySheriff,installALPRdevicesfortheautomated detectionoflicenseplates.Thisdatawillonlybeforofficiallawenforcement purposes,includingidentifyingstolenorwantedvehicles,stolenlicenseplatesand missingpersons.Itmayalsobeusedtogatherinformationrelatedtoactive warrants,homelandsecurity,electronicsurveillance,suspectinterdiction,andstolen propertyrecovery. EmergencyManagerChinhighlightedthepurposeofALPRistosolelydetectLicense Plates,Vehicles,specifictothevehicleMakeandModel. Mr.ChinreiteratedALPRwillnotdetectfacialrecognition,people,gender,andRace. StaffcontinuedpresentationdiscussingwhatdoesALPRDoandNotDo,summarized below: thestreet ȧCapturesastillphotoofeachpassingvehicleon 8 TICCMEETINGMINUTESMarch1 ȧLicenseplateiscomparedwithNationalCrimeInformationCenter(NCIC)for: ȧStolen&felonyvehicles,stolenplates ȧAmber&Silveralerts ȧDaytimeimagescapturecolor,bodystyle,andotherdetails ȧNighttimeimagesgenerallycapturelicenseplateonly ȧSystemusestheshapeoftaillightstodeterminevehiclemake PolicyDevelopment ChiefTechnologyOfficerMitchellwalkedintomeeting. StaffstatedaCityPolicywillbedeveloped,incompliancewithCountylawsandwill prohibituseofALPRforImmigrationenforcement,trafficenforcement,harassmentor intimidation,usagebasedsolelyonaprotectedclass(i.e.,Race,sex,religion),andPersonal use. Dataisusedforlawenforcementpurposesonly.Dataisownedbythecontractcities,with theagencyactingasoperators,andisneversoldto3rdparties. AccessPolicy:Allsystemaccessrequiresavalidreasonwhichisstoredindefinitelyinan audittrail. EmergencyManagerChinrelayedCitystaffwillevaluateALPRplacementinpartnership withthe2®«¸¯¬¬ȟ¹Officeandwillproposelocationsforpublicinput. IntegrationwithPrivateSystems:TheCitywillevaluateintegratingwithdatafromprivate ALPRsystems. ToUseALPR,theCountyofSantaClararequires: ȧAllALPRdataisconfidentialandnotpublicinformation ȧȠ2«§¸©®1«§¹µ´ȡforeachsearchwillbemadeavailabletothepublicina transparencyportal ȧEverysearchispermanentlyrecordedandconnectedtothespecificuser ȧDatacannotbeusedforimmigrationpurposes ȧOutsideagenciesrequestforasearchwillberecordedindetailonthesystem EmergencyManagerChinconcludedthepresentationbyrequestingfeedbackonthe following: ȧGuidanceonthePlacementofALPRcameras ȧGeneraluseofALPRcameras ȧIntegrationofprivatelyownedALPRcameras(ex.HOAs) TheCommissiondiscussedinformationandaskedquestions. 9 TICCMEETINGMINUTESMarch1 TheCommissionthankedEmergencyManagerChinandCaptainValenzuelaforthe informativepresentation. 6. VolunteerrequestforCommissionerstoassistwithuserresearchandtestingof the"¯º¿ȟ¹Websiteredesignproject. ApplicationsManagerMathurdiscussedtherequestsummarizedbelow TheCityofCupertinoiscurrentlyworkingontheredesignofthecitywebsite.TheCityis lookingforvolunteerswhocanassistwiththeuserresearchandtestingoftheCitywebsite. ThisexercisewillhelptheCitytounderstandhowthecurrentwebsiteismeetingtheuser needs.Staffisaskingforvolunteerstosignupandcontributeasmallportionoftheirtime (approximately20minutes)totakepartinanexerciseortwothatproducequantitative results.Volunteerscanalsoprovideopenfeedback,whichwillgenerateusefuldataand informtheCitystaffofkeygapsonthecurrentwebsitedesignandnavigation Commissionersvolunteered. ReceivepresentationonGISOverviewofCityBusinessProcesses 7. Subject: CommissionerMohantyrequestedtotablethisitemtotheMaymeeting.Commissioner Shearinsecondthemotion. Motionpassesunanimously. OLDBUSINESS 8. DiscussTICCFY2324WorkProgramProposalRecommendations Program ChiefTechnologyOfficerinformedtheCommissiontherecommendedFY24Work ProposalswerenotincludedaspartoftheFY2325CouncilGoalsandPriorities. 9. Subject:ReviewTICCFY2223WorkProgram Updateswereprovided. !§©±¸µ»´ªȎ LicensePlateRecognition:InpartnershipwiththeCountySheriff,installLPRdevicesfor onlybeforofficiallawenforcement theautomateddetectionoflicenseplates.Thisdatawill purposes,includingidentifyingstolenorwantedvehicles,stolenlicenseplatesandmissing persons.Itmayalsobeusedtogatherinformationrelatedtoactivewarrants,homeland security,electronicsurveillance,suspectinterdiction,andstolenpropertyrecovery. Cybersecurity:ProvideeducationoncybersecuritytoCityresidents,guests,andbusinesses. AsubcommitteewasformedconsistingofCommissionersSoundararajanadDu. ClimateMonitoringandNoiseMeasurement:3®«¶¸µ°«©º¯¹©µ³¶²«º«ªȌ : TICCMEETINGMINUTESMarch1 Scope:InstallingsensorstomonitorPollutionandNoiseEnvironmentsintheareaadjacent toLehighandStevensCreekQuarry.Eachlocationhastwosensors,tomonitornoiseand airqualitylevels. 10. Subject:ReceiveSubcommitteeReportonCyberSecurityEducationfrom CommissionersSoundararajanandDu. CommissionerSoundararajanprovidedanupdate.HementionedreachingouttoSubject MatterExpertstorecruitfortheCommissionsCyberSecurityevent.Theeventwillbe carriedoutasapanel/presentationformat. Forreference,theFourobjectivesofthisCWPitemare: RetainSecurityProfessionalstocarryoutinformativePresentationandPanel ProvideInformativelinksonwebsite Presenttheinformativeeducationalcontentviasocialmedia(i.e.aReel) Competitionbykidsonvariouscybersecurityissues ChiefTechnologyOfficerMitchelsuggestedtheSubcommitteemeetwiththepotential paneliststoplaneventbasedonavailability. update. TheCommissionthankedCommissionersSoundararajanandDuforthe STAFFANDCOMMISSIONREPORTS 11. Subject:ReceiveCommissionerReportfromthe,§¿µ¸ȟ¹Meeting CommissionerDuprovidedanupdate. 12. Subject:ReviewActivitiesCalendar TheCommissionreviewedthescheduleforupcomingMayorsMeetings: 13. Subject:ReviewActionItemsList TheCommissionreviewedActionItemslist. 14.Subject:CommissionerUpdates Generalcommentsprovided. ADJOURNMENT ChairGargadjournedthemeetingat9:20pm. SUBMITTEDBY:APPROVEDBY: __________________________________________________________________ MarilynPavlov,SecretaryMukeshGarg,Chair 21 CITY OF CUPERTINO Agenda Item 23-12201Agenda Date: 4/5/2023 Agenda #: 2. 2»¨°«©º: Receive Email Phishing campaign presentation from the City's Infrastructure Division 1«©«¯¼«Ɏ§´ªɎ¬¯²«Ɏ$³§¯²Ɏ/®¯¹®¯´Ɏ©§³¶§¯´Ɏ¬¸µ³Ɏº®«Ɏ"¯º¿Ȥ¹Ɏ(´¬¸§¹º¸»©º»¸«Ɏ#¯¼¯¹¯µ´ CITY OF CUPERTINOPage 1 of 1Printed on 3/31/2023 powered by Legistar© 22 CITY OF CUPERTINO Agenda Item 23-11890Agenda Date: 4/5/2023 Agenda #: 3. 2»¨°«©º: Review TICC FY22-23 Work Program. Review and Accept TICC FY22-23 Work Program update. CITY OF CUPERTINOPage 1 of 1Printed on 3/31/2023 powered by Legistar© 35 letion Date p Estimated Com In ProgressIn Progress Bill MitchellBill MitchellBill Mitchell y lates. This data will onl p Project ObjectiveResponsibility In partnership with the County Sheriff, install LPR devices for the automated detection of license be for official law enforcement purposes, including identifying stolen or wanted vehicles, stolen license plates and missing persons. It may also be used to gather information related to active warrants, homeland security, electronic surveillance, suspect interdiction and stolen property recovery.Provide education on cybersecurity to City residence, guests and businesses. Monitor and report on Lehigh and Stevens Creek Quarries. Includes noise and pollution monitoring for these locations. Project/Task Technology, Information, and Communications Commission FY 2022-23 Work Program Pilot: License Plate Recognition (LPR)Cybersecurity Public EducationMonitor Pollution and Noise Environment adjacent to Lehigh and Stevens Creek Quarry 36 CITY OF CUPERTINO Agenda Item 23-12006Agenda Date: 4/5/2023 Agenda #: 4. Subject:ReceiveSubcommitteeReportonCyberSecurityEducationfromCommissioners Soundararajan and Du. Receive and Accept Subcommittee Report on Cyber Security Education. CITY OF CUPERTINOPage 1 of 1Printed on 3/31/2023 powered by Legistar© 37 CITY OF CUPERTINO Agenda Item 23-12202Agenda Date: 4/5/2023 Agenda #: 5. 2»¨°«©º: Receive update from the Mayors Meeting. Receive update CITY OF CUPERTINOPage 1 of 1Printed on 3/31/2023 powered by Legistar© 38 CITY OF CUPERTINO Agenda Item 23-11895Agenda Date: 4/5/2023 Agenda #: 6. 2»¨°«©º: Receive Commissioners Reports. Receive Commissioners Reports. CITY OF CUPERTINOPage 1 of 1Printed on 3/31/2023 powered by Legistar© 39 CITY OF CUPERTINO Agenda Item 23-12007Agenda Date: 4/5/2023 Agenda #: 7. 2»¨°«©º: Review Activities Calendar. Review Activities Calendar. CITY OF CUPERTINOPage 1 of 1Printed on 3/31/2023 powered by Legistar© 3: A Î Activities Calendar TECHNOLOGY,INFORMATION&COMMUNICATIONSCOMMISSION 2023ActivitiesCalendar JANUARY11JULY12 "§´©«²«ª,§¿µ¸ȟ¹,º.at5p.m. CommissionerDu FEBRUARY8AUGUST9 ,§¿µ¸ȟ¹,º.at5p.m.,§¿µ¸ȟ¹,º.at5p.m. CommissionerDuCommissionerMohanty MARCH8SEPTEMBER13 ,§¿µ¸ȟ¹,º.at5p.m.,§¿µ¸ȟ¹,º.at5p.m. CommissionerMohantyCommissionerSoundararajan APRIL12OCTOBER11 ,§¿µ¸ȟ¹,º.at5p.m.,§¿µ¸ȟ¹,º.at5p.m. CommissionerSoundararajanCommissionerGarg MAY10NOVEMBER8 ,§¿µ¸ȟ¹,º.at5p.m.,§¿µ¸ȟ¹,º.at5p.m. CommissionerGargCommissionerShearin JUNE14DECEMBER13 ,§¿µ¸ȟ¹,º.at5p.m.,§¿µ¸ȟ¹,º.at5p.m. CommissionerShearinCommissionerDu 41 CITY OF CUPERTINO Agenda Item 23-12008Agenda Date: 3/1/2023 Agenda #: 8. 2»¨°«©º: Review Action Items List. Review Action Items List. CITY OF CUPERTINOPage 1 of 1Printed on 3/31/2023 powered by Legistar© 42 AɋActionItemsList TECHNOLOGY,INFORMATION& COMMUNICATIONSCOMMISSION Action Items Owner Description Status Cyber Schedule recurring meetings to make progress on In progress subcommi Cyber Security Public event ttee Bill Review of Fiber Optics Master Plan during May In progress meeting Bill Agendize GIS Overview for May meeting In Progress Presenter Teri Gerhardt, GIS Manager Bill Agendize Applications Overview for June meeting In Progress Presenter Nidhi Mathur, Applications Manager Bill Agendize Infrastructure Division Overview In Progress for June meeting Presenter Tommy Yu, Infrastructure Manager Bill Agendize Video Division Overview In Progress for August meeting Presenter: TBD Completed Owner Description Status TICC Agendize action Item to Develop Subcommittee and Completed appoint Commissioners for FY23 Work Program Item: Cybersecurity Education at the August Meeting Bill Agendize Progress Report on Digitization of City Completed Business Processes for the September Meeting, with Presenters Teri Gerhardt, GIS Manager, and Nidhi Mathur, Applications Manager Bill Publish Cancelation notice for January 4, 2023, regular Completed meeting Bill Publish January 11, 2023, Special Meeting Completed TICC Elect Chair & Vice Chair Positions Completed 43