CC 04-04-2023 Item No. 5. Orchard Contract_Desk Item
CITY COUNCIL STAFF REPORT
DESK ITEM
Meeting: April 4, 2023
Agenda Item #5
Subject
Consider authorizing execution of a Maintenance Services Contract for City-owned
orchards.
Recommended Action
1. Authorize the City Manager to execute the Maintenance Service Contract with
Anderson Tree Care Specialists, Inc. to provide orchard maintenance services for
three years, at an annual amount not-to-exceed $65,746, and if performance is
satisfactory, allow up to two additional years of service.
2. Adopt Resolution No. 23-xxx approving budget modification 2223-267 increasing
appropriations in the Blackberry Farm Grounds Maintenance (100-84-811) and
Neighborhood Parks Maintenance (100-84-813) budgets by $8,362 and $3,875
respectively.
Background:
Staff’s responses to questions received from councilmember are shown in
italics.
Q1: I am sorry to bother you all on the day of the meeting, however I ran
across something which I feel obligated to ask about. Two issues, one is it a
Public Works project (see link below) and I don’t recall Council continuing
this item, it just fell off of the Agenda if I recall correctly?
I am wondering if tree trimming is a Public Works item. The contract does not
specify, but has a caveat if it is (that’s what I could locate) then it would follow
the Public Works requirements. I was just wondering with regards to what
kind of contract this is and then sorting out what purchasing policy and Muni
Code rules apply. The link below has a tree trimming stump removal case
mentioned.
5. Subject: Consider authorizing execution of a Maintenance Services Contract
for City-owned orchards (Continued from March 21)
Recommended Action: 1. Authorize the City Manager to execute the
Maintenance Service Contract with Anderson Tree Care Specialists, Inc. to
provide orchard maintenance services for three years, at an annual amount
not-to-exceed $65,746, and if performance is satisfactory, allow up to two
additional years of service.
2. Adopt Resolution No. 23-038 approving budget modification 2223-267
increasing appropriations in the Blackberry Farm Grounds Maintenance (100-
84-811) and neighborhood Parks Maintenance (100-84-813) budgets by $8,362
and $3,875 respectively Staff Report from March 21, 2023
A - Draft Contract
B - Draft Resolution
C - 03-21-2023 City Council Desk Item
The case I located:
https://www.dir.ca.gov/OPRL/coverage/year2021/2018-030.pdf (Moore)
This is a Public Works contract. The City initiated a competitive RFP for these
services. As part of the RFP and contract requirements, the contractor subject to
payment of prevailing wages and must comply with the laws under Labor Code
Section 1720.
Attachments Provided with Original Staff Report:
A. Attachment A from published agenda – Draft Contract
B. Attachment B from published agenda – Draft Resolution