CC 05-16-2023 Item No. 6. Third Quarter Financial Report_Supplemental Report1
CITY COUNCIL STAFF REPORT
SUPPLEMENTAL 1
Meeting: May 16, 2023
Agenda Item #6
Subject
Consider the City Manager's Third Quarter Financial Report for Fiscal Year 2022-23
Recommended Action
1. Receive the City Manager's Third Quarter Financial Report for FY 2022-23;
2. Adopt Resolution No. 23-063 approving Budget Modification 23-277 decreasing
appropriations by $2,758,528 and increasing revenues by $4,902,598
Background:
Staff’s responses to questions received from councilmember are shown in italics.
Q1: Why was the Homestead High School Bike/Ped Improvement amount of $126,500
charged to “100 – General Fund” instead of to the Walk Audit CIP fund or another CIP
fund? (Councilmember Chao)
Staff response: Final accounting for this project will be reflected in the walk audit implementation
capital improvement fund project account (420-99-069). The remaining fund balance as 5/15/2023
for the account 420-99-069 is $1,065,905.09. When accounting for the Homestead Highschool
Bike/Ped Improvements are finalized the remaining funds available in this account will be
$939,405.09
Q2: On Page 18 of 21 of the Staff Report, it lists the CIP Proposed Defunded projects. One
item listed is “Interim City Hall”. It appears that $36,150 has been spent. What was it
spent on? (Councilmember Chao)
Staff response: Bartos Architecture was contracted with and expended for City Hall Interim Study
($34,987.34) and Cost Allocation ($1,162.66). The study by Bartos was initiated but the effort was
stopped before a final report was completed. The Cost Allocation portion is the amount that was
charged for internal staff time services for IT, HR, Legal, etc.
Q3: What does defunding this “Interim City Hall” mean to getting staff into safe
2
quarters? (Councilmember Chao)
Staff response: The project description and justification for the Interim City Hall project is to
“Establish an interim facility to accommodate City Staff if existing City Hall were to be replaced
or significantly remodeled… As a result of the renovation of the existing City Hall building or any
substantial work to the building, the Staff and Operations will need to relocate temporarily. The
temporary facilities require initial programming to determine the public-facing and back of house
requirements, design work, documentation, construction administration and construction
services.” In short, the Interim City Hall project is dependent upon the City Hall Improvements
project. The Interim facility requirements will be re-evaluated when the City Hall project makes
progress. There is no direct impact on the progress of the City Hall project.
Q4: What is currently in the plan for City Hall in light of this budget crisis?
(Councilmember Chao)
Staff response: Staff continues to work under previous direction of the City Council to develop a
plan for a new City Hall and Civic Center of approximately 80,000 square feet with event space.
Q5: Quite a few members of the public asked about the plan for the "new" City Hall.
What's the budgetary impact since it does not seem to appear in the budget discussions.
It might be helpful to clarify that. (Councilmember Chao)
1. Staff response: The City Hall project remains in the Capital Improvement Program (CIP)
with $500,000 in funding, sufficient to provide a preliminary analysis and early conceptual
work to align with Council direction from the February 21, 2023 City Council meeting.
Ancillary projects, such as funding for interim space, are proposed for movement to Capital
Improvement program fund balance, where Council may reprogram the funds at a later point.
Staff continues to advance the City Hall annex project.
Attachments Provided with Original Staff Report:
A – Fiscal Year 2022-23 Third Quarter Financial Report
B – Draft Resolution
C – Description of Carryovers and Adjustments as of March 31, 2023
D – Description of Budget Transfers as of March 31, 2023 21
E – FY 2022-23 Third Quarter Recommended Adjustments
F – FY 2022-23 Third Quarter Special Projects Update as of March 31, 2023
G – Competitive and Non-Competitive Citywide Grants Tracking
H – CIP Project Status May 2023 I – CIP Project Ranking May 2023