23-074 Service Order #1 dated 7-7-23 ATC for City Hall Cooling Tower Repair - 2024-013 CITY OF CUPERTINO
MASTER AGREEMENT CONSULTANT SERVICES
SERVICE ORDER NO.
MASTER AGREEMENT #:MA Date:
Maximum Compensation:
Consultant:Firm Name:
Address:
Contact: Ph:
Email Address:
Project Name:
Description: (simple project description if appropriate)
Attachment A: Includes Description of Project, Scope of Service, Schedule of Performance
and Compensation
City Project Management
Managing Department: Public Works Project Manager:
Fiscal/Budget :
SO Acc't #:PO #:
Project #:Date:
Approvals:
Date:
Date:
Appropriation Certification: I hereby certify that an unexpended appropriation is available in the above
fund for the above contract as estimated and that fund are available as of this date of signature
City Finance:Date:
Consultant:
Manager:
Management Analyst
Master Agreement Maximum Compensation:
Master Agreement Unencumbered Balance:
Total Previously Encumbered to Date:
MA End Date:
Encumbrance this Service Order:
City of Cupertino Master Agreement Service Order
Cobblestone #761 7/7/2023
$60,000.00 6/30/2025
Air Treatment Corportation
3213 Ramos Circle, Sacramento CA, 95827
Tony Smith 916.362.4678
City Hall Cooling Tower Repair
JImmy Tan
$60,000.00
-0-
$10,311.60
$49,688.40
100-87-827 700-702
n/a
tbd
7/7/2023
1
tsmith@airtreatment.com
4
4
Anthony E Smith Jul 7, 2023
Jul 7, 2023
Jul 7, 2023
www.airtreatment.com Air Treatment Corp – 640 N. Puente St. Brea, CA 92821 Page 1 of 3
PROPOSAL
To: Cupertino Dept. of Public Works Date: 07/05/2023
Attention: Jimmy Tan, Operations Proposal # JK23-062
From: Jay Kingston Revision:
Project Name: Cooling Tower City Hall
We are pleased to submit the following proposal for your consideration on the refurbishment of your existing Baltimore Aircoil Company
cooling tower, model number VXT-55, located at your facility in Cupertino, CA. The scope of work is as follows:
Scope of Work – Mechanical
1) Set-up.
2) Remove the fan screen and set aside for re-installation.
3) Remove the fan rings and set aside for re-installation.
4) Remove the fan shaft, fan wheels, bearings, bushings sheaves and belts.
5) Install a new OEM fan shaft, fan wheels, bearings, bushing, belts and aftermarket sheave.
6) Re-install the fan rings and fan screens.
7) Clean up the site and check the operation of the tower.
Total Price for Labor and Material for One (1) Tower $10,311.60
Please Note:
• Freight is FOB Factory (freight allowed to first destination)
• Taxes are included in this proposal.
• Price is valid 10 days from date on proposal.
• Lead time is up to 1 week after receipt of order.
• Pricing is based on a standard M – F work week.
• Should there be a cancellation after material is ordered, there will be a 100% re-stocking fee.
• Disposal bins, if required, are not included and are the responsibility of the customer.
• Pricing based on the unit being accessible.
• Permits & Bonds, if required, are not included in this proposal.
• 110Vac power to be supplied by customer.
• See attached page for remainder of quotation terms and conditions.
Air Treatment Field Personnel Safety/Training:
All tower repairs will be performed or supervised by Air Treatment’s specialized field staff. Our crew has received the most factory and
safety training of any cooling tower repair company in California. Our field crews have participated in the following safety and
repair/service trainings classes.
Safety:
• OSHA 10/30 as required
• Confined Space Access class
• Fall Protection Class
• Weekly Tailgate safety meeting
Service Training:
• Crew members receive extensive hands-on assembly line experience at the BAC factory plant in Madera, CA.
www.airtreatment.com Air Treatment Corp – 640 N. Puente St. Brea, CA 92821 Page 2 of 3
Field Operation:
• Pre-site inspection before the beginning of every project.
• Each Air Treatment Crew operates out of custom designed work truck equipped with all necessary tools and materials.
Thank you for the opportunity to offer the equipment and services listed above. We look forward to working with you on this project. If
you should require additional information, please do not hesitate to call.
Sincerely,
Jay Kingston
Jay Kingston
Aftermarket Sales
AIR TREATMENT CORPORATION | 3213 Ramos Circle, Sacramento, CA 95827
Cell: 415.827.7717 | Office: 916.362.4678
jkingston@airtreatment.com | www.airtreatment.com
Service Order 1 ATC for City Hall Cooling Tower
Repair
Final Audit Report 2023-07-07
Created:2023-07-07
By:Julia Kinst (juliak@cupertino.org)
Status:Signed
Transaction ID:CBJCHBCAABAACaOJ9vFJsCrkXYpmd05Abh7hX_uJuypl
"Service Order 1 ATC for City Hall Cooling Tower Repair" Histor
y
Document created by Julia Kinst (juliak@cupertino.org)
2023-07-07 - 5:38:41 PM GMT- IP address: 98.97.58.57
Document emailed to tsmith@airtreatment.com for signature
2023-07-07 - 5:39:33 PM GMT
Email viewed by tsmith@airtreatment.com
2023-07-07 - 5:50:27 PM GMT- IP address: 72.207.80.235
Signer tsmith@airtreatment.com entered name at signing as Anthony E Smith
2023-07-07 - 5:54:04 PM GMT- IP address: 72.207.80.235
Document e-signed by Anthony E Smith (tsmith@airtreatment.com)
Signature Date: 2023-07-07 - 5:54:06 PM GMT - Time Source: server- IP address: 72.207.80.235
Document emailed to Jimmy Tan (jimmyt@cupertino.org) for signature
2023-07-07 - 5:54:07 PM GMT
Email viewed by Jimmy Tan (jimmyt@cupertino.org)
2023-07-07 - 6:42:15 PM GMT- IP address: 104.47.73.254
Document e-signed by Jimmy Tan (jimmyt@cupertino.org)
Signature Date: 2023-07-07 - 6:43:23 PM GMT - Time Source: server- IP address: 64.165.34.3
Document emailed to Julia Kinst (juliak@cupertino.org) for signature
2023-07-07 - 6:43:25 PM GMT
Document e-signed by Julia Kinst (juliak@cupertino.org)
Signature Date: 2023-07-07 - 6:50:14 PM GMT - Time Source: server- IP address: 98.97.58.57
Agreement completed.
2023-07-07 - 6:50:14 PM GMT