CC 07-18-2023 Item No. 12. FY 23-25 City Work Program Noise Ordinance Item_Written CommunicationsFrom:Peggy Griffin
To:City Council
Cc:City Clerk
Subject:2023-07-18 City Council Meeting Agenda Item12-
Date:Tuesday, July 18, 2023 3:43:57 PM
Attachments:FY 2325 Adopted City Work .pdf
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FOR THE ABOVE CITY COUNCIL MEETING AGENDA ITEM.
Dear City Council,
There are many, many items that were proposed and discussed as part of the 2023-2025 City Work
Program. The items that were decided were/are the highest priority to both the residents, the
Council and the staff. There are several of the city’s ordinances that need to be addressed/reviewed
which the public has expressed frustration with multiple times during city meetings such as
balconies/decks, lighting (outside, inside that shines outside, etc.), etc.
I believe that adding this possible work item on a future agenda to possibly BUMP/REPLACE one of
our 15 currently funded work plan items is not the best use of staff and council priorities/time. Just
deciding to consider it at a future Council meeting will take valuable staff time and resources away
from existing projects at a time when only 15 items were funded!
This also prioritizes one resident’s concerns over items that have had many, many residents inputs.
I’m not saying it’s not important but none of the 15 items on the current work program should be
bumped/replaced. If you consider this item, then you should also be considering the following items
that MANY residents have expressed concerns over many times in the past:
Balconies/deck ordinance
Lighting (outside, inside light that shines outside, etc.)
SUGGESTION: Add this noise ordinance review to the list of items to be considered next year along
with all other potential work plan additions.
I have attached a PDF of the current 2023-2025 Adopted City Work Program items. Also, below is
the link to this document.
LINK to FY 23-25 Adopted City Work Program (also attached as a PDF):
https://www.cupertino.org/home/showpublisheddocument/33391/638230394410000000
Sincerely,
Peggy Griffin
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 1
On April 4, 2023, the City Council approved the FY 2023-2025 City Work Program, which included a total of 24 projects. As part of the City’s
budget reduction strategy, the City Council approved funding for 15 of the 24 projects for FY 2023-2024. The remaining nine projects will be
considered for funding next year. Details and the breakdown of each year’s projects can be found in the two tables below.
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Hi
g
h
5
Vision Zero (3)
*Bike Ped
Commission
Develop a Vision Zero Policy and
Action Plan and hire a consultant.
The Plan will guide policies and
programs with the goal of eliminating
fatalities on Cupertino roadways.
Special emphasis will be placed on
routes to, and streets surrounding,
Cupertino schools.
$20,000
additional
(Vision Zero is
currently funded
with $80K (100-
88-844 750-040).
March 2023
- December
2023
Public Works 400 hrs/
$105,000
Transportation
4
Tree List Project phases:
1) Review and revise development
tree list (per Ch. 14.18: Protected
Trees) with an emphasis on
appropriate trees and native
species.
2) Review, revise, and communicate
street tree list with an emphasis
on appropriate trees and native
species.
3) Develop an Urban Forest program
scope and cost for future
consideration.
1) $50,000
additional
2) $60,000
additional
3) $0
1) January
2024 - June
2024
2) July 2023 -
June 2024
3) July 2023-
June 2024
1) Community
Development
2) Public Works
3) Public Works
1) 150 hrs/
$45,000
2) and 3)
200hrs/ $40,000
Sustainability &
Fiscal Strategy
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 2
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Hi
g
h
3
Public Safety
in both
residential/co
mmercial
areas
*Public Safety
Commission
1) Deploy city-owned license plate
readers and implement policies to
allow neighborhood-owned ones.
2) Strengthen Block
Leader/Neighborhood Watch
programs to ensure the leaders
are active and expand the
coverage of active neighborhoods.
3) Explore best practices to deter
crime in commercial areas and
bring options to Council.
1) $60,000
(Already allocated
in FY23)
2) $10,000
additional
3) $0
1) July 2022-
September
2023
2) July 2023-
June 2024
3)July 2023-
June 2024
1) Innovation
Technology
2) City
Manager’s
Office
3) City
Manager’s
Office
1) 100-200 hrs/
$15,000-
$30,000
2) 200 hrs/
$30,000
3) 250 hrs/
$40,000
Quality of Life
3
Senior
Services and
Youth
Engagement
*Teen
Commission
1) Assess Survey results and develop a
plan to increase awareness of
programs and services for seniors
based on gaps identified by the
survey.
2) Connect seniors with youth and
their families with inclusive
activities.
1) $0
2) $20,000
additional
1) July 2023-
June 30, 2024
2) July 2022-
June 30, 2024
Parks and
Recreation
1) 400-500 hrs/
$60,000-
$80,000
2) 200 hrs/
$30,000
Public
Engagement
and
Transparency
3
Dogs Off-
Leash Area
(DOLA)
Programs
*Parks and
Rec
Commission
1) Transition successful trial DOLA
programs to permanent programs
with a staff level permitting process
housed in Parks and Rec
2) Amenities for DOLA programs in
City parks, e.g., water facilities for
dogs, fencing, benches, etc.
1) $5,000
2) $200,000 per
year (already
allocated in CIP:
park amenity
improvements)
1) July 2023-
June 30, 2024
2) July 2023-
June 30, 2024
Parks and
Recreation
1) 600+ hrs/
$93,000+
2) 400hrs+/
$70,000+
(Dependent on
# of amenities)
Quality of Life
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 3
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Me
d
i
u
m
2
Preserve
existing and
develop new
BMR/ELI
Housing
*Planning
Commission
Explore opportunities to preserve
existing expiring BMR housing.
Develop ELI (Extremely Low Income)
and BMR housing units for
Developmentally Disabled individuals
(IDD) on City-owned property as well
as the County-owned sites.
$250,000
(already allocated
and will
carryover)
July 2021-
June 2025
Community
Development
1000 hrs/
$305,000
Housing
2
Study Session
on City-
Owned
Properties
Inventory and assess existing facilities
and prepare a long-range planning
report for three City-owned
properties (including, but not limited
to Blesch, Byrne, and Stocklemeir)
$90,000 ($25k for
feasibility study
and $65k for long
range plan)
previously
allocated
July 2023
- June 2025
City Manager’s
Office
100 hrs/
$16,000
Sustainability &
Fiscal Strategy
2
Housing
Element
Update
*Planning
Commission
Update Housing Element and
complete rezoning, General Plan
Amendments and EIR by December
2023.
$630,000
additional
($1,070,000
previously
allocated)
September
2020-January
2024
Community
Development
2000 hrs/
$610,000
Housing
2
Council
Governance
Reform
Package
1. Revised Ethics Policy consistent
with City response to the Civil Grand
Jury Report authorized on 2/21/2023
2. Investigate and report back on
incidents of violations of the
Municipal Code and Ethics Policy
relative to the Council-staff
relationship cited in the Civil Grand
Jury Report
1) $0
2) $25,000
additional (For
both Council and
Commission
Governance
Reform)
1) March 2023
- September
2023
2) March 2023
- September
2023
City Attorney’s
Office/ City
Manager’s
Office
150 hrs/
$30,000
Public
Engagement
and
Transparency
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 4
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Me
d
i
u
m
2
Commission
Governance
Reform
Package
1. Revised Commissioner’s Handbook
to align it with Council Procedures
Manual
2. Investigate & report back on
incidents of violations of the Muni
Code re: the Commission-Staff
relationship
3. Realignment of Commissioner
terms of office
4. Establishment/revision of
commissioner qualifications
1) $0
2) $25,000
additional (For
both Council and
Commission
Governance
Reform)
3) $0
4) $0
1) April 2023 -
December
2023
2) March
2023 -
September
2023
3) March
2023 -
October 2023
4) March
2023 -
October 2023
City Attorney’s
Office/ City
Manager’s
Office
150 hrs/
$27,000
Public
Engagement
and
Transparency
2
Whole City
Policy Review
Repeat the 2013 process of compiling
and reviewing all City Policies
including 1) Administrative and 2)
Council policies and provide
recommendations/updates, e.g.
Green Purchasing, Property
Acquisition
1) $10,000
(Already allocated.
This excludes
funds related to
review of Financial
Policies)
2) $0
December
2022-June
2024
Admin
Services/ City
Attorney’s
Office/ City
Manager’s
Office
200-500 hrs/
$30k-$80k
Public
Engagement
and
Transparency
Lo
w
1
Analyze
Potential
Revenue
Resources
Analyze potential revenue resources
such as transient occupancy tax, sales
tax, property tax, utility users’ tax,
the City-owned municipal water
system, and potential lease/rental
income to address possible future
financing challenges.
$50,000 (already
allocated as part
of FY 23 City Work
Program)
March 2023 -
August 2023
Administrative
Services
100 hrs/
$16,000
Sustainability &
Fiscal Strategy
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 5
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Lo
w
1
Support for
the Unhoused
*Housing
Commission
Collaborate and fund jointly with
West Valley efforts to address
regional needs and find workable
support for the Unhoused.
$50,000
additional
July 2023 -
June 2025
Community
Development
1000 hrs/
$90,000
Housing
1
Fiscal
Procedures
and Policies
Handbook
Develop the handbook to ensure
standardization of accounting,
budget, investment, procurement
policies, procedures, rules and
regulations.
$45,000 (already
allocated as part
of Moss Adams
Contract)
July 2021-
September
2023
Administrative
Services
200 hrs/
$30,000
Sustainability &
Fiscal Strategy
1
Budget Audit Audit the Budget and Budget Policies. $15,000 (already
allocated as part
of Moss Adams
Contract)
July 2022-
July 2023
Administrative
Services
40 hrs/ $6,000
Sustainability &
Fiscal Strategy
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 6
Priority To Be Considered FY 2024-2025 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Hi
g
h
3
Recycled
Water
Feasibility
Study
Develop Recycled Water Feasibility
Study. Include Blackberry Farm
focus and extension of recycled
water from SCVWD.
$200,000 July 2023-
October 2024
Public Works 800 hrs/
$210,000
Sustainability &
Fiscal Strategy
Me
d
i
u
m
2
The Rise:
construction
stakeholder
engagement
Improve engagement with
stakeholders to ensure progress
with construction and reduce
barriers.
$100,000
additional
July 2023 -
June 2025
City Manager’s
Office
700 hrs/
$100,000
Public
Engagement
and
Transparency
2
Revise &
Update Heart
of the City
Special Area
Prioritize following completion of
Housing Element:
1. Address effect of AB 2011 and
build on Housing Element goals to
facilitate housing production in
transit-oriented locations
2. Tailor permissible uses to
revitalize local public-facing
commercial uses
(retail/restaurant/entertainment/p
rofessional office, etc.)
1)$1,000,000
additional
2)$50,000
additional
2) January
2024 - June
2025
3) January
2024 - June
2025
Community
Development
2000 hrs/
$610,000
Quality of Life
2
Homelessness
Jobs Project
and
Transitional
Housing
*Housing
Commission
Continue the Homeless Jobs
program for two individuals for the
third year. Revisit for review and
consider Transitional Housing.
$225,000
additional
July 2023-
June 2024
Community
Development
200 hrs/
$61,000
Housing
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 7
Priority To Be Considered FY 2024-2025 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Me
d
i
u
m
2
Privacy
Screening and
Balconies
Code
*Planning
Commission
Prioritize following completion of
Housing Element:
Muni Code (Ch.19.28: R-1 Zones)
Privacy Screening and Balconies.
Update privacy planting list to be
climate appropriate/native
$200,000
additional
January 2024
- January
2025
Community
Development
300 hrs/
$92,000
Quality of Life
2
Pond
Repurposing
at Blackberry
Farm
Repurposing ponds at Blackberry
Farm, focus on groundwater
recharge.
$50,000
additional
July 2023 –
June 2024
Public Works 150 hrs/
$40,000
Quality of Life
Lo
w
1
New Bicycle-
Pedestrian
Plan
*Bike Ped
Commission
1) Update the current Bicycle and
Pedestrian Plans and combine them
to create a comprehensive Active
Transportation Plan.
2) Consider Complete Streets
concepts to enhance the interface
between Active Transportation
improvements and public and
private transportation systems.
$200,000
additional
July 2024 –
December
2025
Public Works 750 hrs/
$200,000
Transportation
1
Real Estate
Purchasing
Policy
Create Real Estate Purchasing
Policy
$75,000
additional
June 2025 City Manager’s
Office
200 hrs/
$30,000
Sustainability &
Fiscal Strategy
1
280 stretch as
scenic
highway
Establish/maintain I-280 as scenic
highway
$25,000
additional
July 2023-
6/30/2024
Public Works 100 hrs/
$30,000
Quality of Life