TICC Agenda Packet - 080223CITY OF CUPERTINO
TICC
AGENDA
10300 Torre Avenue, City Hall Conference Room A
Wednesday, August 2, 2023
7:00 PM
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Approve the July 5, 2023, regular meeting minutes.
Recommended Action: Approve the July 5, 2023, regular meeting minutes.
A - Draft Minutes
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
2.Subject: Receive and Discuss Commission Updates letter dated July 20, 2023.
Recommended Action: Receive and File Letter
A - Commissioner Update Letter
OLD BUSINESS
3.Subject: Receive Subcommittee Report on Cyber Security Education from
Commissioners Soundararajan and Du.
Recommended Action: Receive and Accept Subcommittee Report on Cyber Security
Education.
A - Cybersecurity Awareness Event
B - Cybersecurity Awareness 2023 Flyer
STAFF AND COMMISSION REPORTS
4.Subject: Receive update from the Mayors Meeting.
Recommended Action: Receive update from the Mayors meeting.
A - Mayor's Monthly Commission meeting Letter
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TICC Agenda August 2, 2023
5.Subject: Review Action Items List.
Recommended Action: Review Action Items List.
A - Action Items List
6.Subject: Review Activities Calendar.
Recommended Action: Review Activities Calendar.
A - Activities Calendar
7.Subject: Receive Commissioners Reports.
Recommended Action: Receive Commissioners Reports.
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City’s website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
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CITY OF CUPERTINO
Agenda Item
23-12452 Agenda Date: 8/2/2023
Agenda #: 1.
Subject: Approve the July 5, 2023, regular meeting minutes.
Approve the July 5, 2023, regular meeting minutes.
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A – DRAFT MINUTES
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Regular Meeting
July 5, 2023, 7:00 p.m.
Conference Room A
10300 Torre Avenue, Cupertino
DRAFT MINUTES
CALL MEETING TO ORDER
Meeting was called to order at 7:06 pm
ROLL CALL
Commissioners Present: Mukesh Garg, Rajaram Soundararajan, Eliza Du,
Emma Shearin
Commissioners Absent: Prabir Mohanty
Staff Present: Bill Mitchell, Chief Technology Officer (CTO)
Teri Gerhardt, GIS Manager
APPROVAL OF MINUTES
1. Subject: Approve the June 7, 2023, regular meeting minutes.
Commissioner Shearin made a motion to approve the June 7, 2023, regular meeting minutes
with amendment to page 7, correcting last name Shearin.
Motion passes 4‐0.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on
any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most
cases, state law will prohibit the commission from making any decisions with respect to a
matter not listed on the agenda.
A. None
WRITTEN COMMUNICATIONS
A. None.
NEW BUSINESS
2. Receive Fiber Optics Master Plan Presentation
Presenter: Bill Mitchell, Chief Technology Officer
Chief Technology Officer Mitchell presented the PowerPoint, on file in the Commission
records.
4
TICC MEETING MINUTES July 5
CTO Mitchell outlined Agenda:
I. History
II. City Communication Infrastructure
III. Needs Assessment
IV. Actions to date
V. Q & A
As part of the history, Mitchell relayed the plan was TICC sponsored, went through a
competitive selection and awarding process, leading to final publication of Plan.
During the presentation, Mitchell shared image below for illustration of City’s
Communication Infrastructure:
Following the discussion, CTO Mitchell summarized Actions to Date:
Grant Request (Denied)
• March 2022
• $9MM – All Fiber Projects
Grant Request
• April 2023
• $2.1MM
Grant Request
• $1.8MM
The Commission asked questions. The Commission thanked CTO Mitchell for the engaging
presentation.
3. Receive Presentation on GIS Overview
Presenter: Teri Gerhardt, GIS Manager
GIS Manager Gerhardt presented PowerPoint on file in Commission records.
5
TICC MEETING MINUTES July 5
The agenda consisted of:
GIS core functions
Applications maintained
FY2022‐23 Special Projects
As part of the Presentation, Gerhardt defined the various geographic layers the city relies
on for data:
Trees
Sidewalk
Edge of pavement
Median
Stret striping
Roads
Legends
Storm drain
Signage
Signs
During the discussion, Gerhardt demonstrated public facing applications maintained by
GIS, such as Cupertino 311, the city’s service request application.
Residents can access Cupertino.org/311 to submit City service requests for:
Roadway items such as Potholes, streetlight concern, parking permit, and more.
Stormwater items such as drain obstruction, standing water, flooding, and pollution
discharge.
Public and private landscaping such as vegetation obstructing sidewalk, property
maintenance, tree removal and more.
In summary, GIS Manager Gerhardt detailed FY23 Special Projects:
Business Process Automation
LaserFiche document repository roadmap
Capital Improvement Plan Management System
Augmented reality (AR) Tour of McClellan Ranch
Drone Program
Telematics Expansion
And more
The Commission asked questions.
The Commission thanked GIS Manager Gerhardt for the informative presentation.
6
TICC MEETING MINUTES July 5
OLD BUSINESS
4. Subject: Review TICC FY22‐23 Work Program
Chair Garg requested Agenda Item no. 4 be removed moving forward.
5. Subject: Receive Subcommittee Report on Cyber Security Education from
Commissioners Soundararajan and Du.
Vice Chair Soundararajan and Commissioner Du presented PowerPoint on file in
Commission records.
The presentation outlined logistics detailed below:
Event Overview:
Description: A community event aimed to provide cybersecurity education through panel
presentations and high school student science fair.
Objectives: Equip Cupertino city residents with knowledge and tools to protect against
cyber threats. Encourage students to engage in cybersecurity.
Target Audience: Cupertino city residents, with online accessibility for broader
participation.
Event Scheduled is outlined as below:
Highschool Cybersecurity Science Fair part 1: Student‐led presentations showcasing
cybersecurity projects and research (9AM‐10AM)
Cybersecurity Panel Presentations: Experts discussing latest threats and preventive
measures (10AM‐11AM)
• 10AM: Major Hung Wei will give about 2‐3 minutes talk before the panel presentation
• 10AM‐11AM: Panel discussion
Highschool Cybersecurity Science Fair part 2: Continuation of student presentations
(11AM‐12PM)
Award Ceremony: Honoring the students who presented the most innovative and
insightful projects (12PM)
• Major Hung Wei
• City Councilmember: Liang Chao
• City Councilmember: JR Fruen
Panelist confirmed:
May Wang, Palo Alto Networks, CTO, IoT Security
Ramesh Nampally, Palo Alto Networks, Sr. Director of Engineering
Imran Bashir, Palo Alto Networks, Director of Technical Product Management
Erin West, Santa Clara County Deputy District Attorney
Tommy Yu, Infrastructure Manager, City of Cupertino
7
TICC MEETING MINUTES July 5
Panel will be moderated by Tom Chin, Emergency Manager.
Budget discussion, Volunteer assignments, event logistics discussion ensued.
Staff directed the Commission to provide feedback via staff ahead of August’s regular
meeting.
STAFF AND COMMISSION REPORTS
6. Subject: Receive Commissioner Report from the Mayor’s Meeting
No update provided.
7. Subject: Commissioner Updates
8. Subject: Review Activities Calendar
The Commission reviewed the schedule for upcoming Mayors Meetings
o July: Vice Chair Soundararajan
9. Subject: Review Action Items List
ADJOURNMENT
Chair Garg adjourned the meeting at 9:46 pm.
SUBMITTED BY: APPROVED BY:
__________________________________ ________________________________
Marilyn Pavlov, Secretary Mukesh Garg, Chair
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CITY OF CUPERTINO
Agenda Item
23-12497 Agenda Date: 8/2/2023
Agenda #: 2.
Subject: Receive and Discuss Commission Updates letter dated July 20, 2023.
Receive and File Letter
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July 20, 2023
Re: Commission Updates
Dear Commissioner
I want to take this opportunity to thank you for your service to the community. As I am sure
you have realized, commissions provide a significant conduit to residents and businesses
and the information you convey is an important aspect of the community engagement that
helps the city staff and council to stay connected and shape effective policies and initiatives.
There are a few things that are in the works that will help us all work better together. I want
to take this opportunity to relate those to you. These changes will help us become more
efficient and effective, especially in the face of budget reductions.
We have transitioned all commission meetings back to an in‐person format. With the
exception of the Planning Commission, we will forego the use of televised, hybrid (Zoom
style) meetings, and meeting recordings. We will bring the Mayor’s meeting with
commissioners back to in person as well. We do find that the in‐person format allows for
productive meetings that increases commissioner interaction and are excited to be able to
get back together.
Looking forward towards the rest of the year, we have plans to roll out an updated version
of our Commissioner’s Handbook. This will help new and established commissioners alike
to understand meeting formats, roles and responsibilities, and nuances of our commission
processes.
We will also accompany this handbook with training for both staff liaisons and
commissioners to ensure we have consistency across commissions and an opportunity to
ask questions.
Thank you again for your service. Please continue to work through your Commission
liaison to share any questions or thoughts you might have.
Sincerely,
Matt Morley
Assistant City Manager
ATTACHMENT A
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CITY OF CUPERTINO
Agenda Item
23-12446 Agenda Date: 8/2/2023
Agenda #: 3.
Subject:Receive Subcommittee Report on Cyber Security Education from Commissioners
Soundararajan and Du.
Receive and Accept Subcommittee Report on Cyber Security Education.
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Cupertino Cybersecurity Event
Planning Progress Report
Cybersecurity Event Subcommittee
12
Cupertino Cybersecurity Event
•Event Date & Location: Cupertino Community Hall, September 16, 2023
•Event Organizers: Cupertino City TICC Commission
13
Event Overview
•Description: A community event aimed to provide cybersecurity
education through panel presentations and high school student
science fair.
•Objectives: Equip Cupertino city residents with knowledge and tools
to protect against cyber threats. Encourage students to engage in
cybersecurity.
•Target Audience: Cupertino city residents, with online accessibility for
broader participation.
14
Event Schedule
•Highschool Cybersecurity Science Fair part 1: Student-led presentations
showcasing cybersecurity projects and research (9AM-10AM)
•Cybersecurity Panel Presentations: Experts discussing latest threats and
preventive measures (10AM-11AM)
•10AM: Major Hung Wei will give about 2-3 minutes talk before the panel presentation
•10AM-11AM: Panel discussion
•Highschool Cybersecurity Science Fair part 2: Continuation of student
presentations (11AM-12PM)
•Award Ceremony: Honoring the students who presented the most innovative and
insightful projects (12PM)
•Major Hung Wei
•City Councilmember: Liang Chao
•City Councilmember: JR Fruen
15
Panel Members
•May Wang, Palo Alto Networks, CTO, IoT Security - Confirmed
•Ramesh Nampally, Palo Alto Networks, Sr. Director of Engineering -
Confirmed
•Imran Bashir, Palo Alto Networks, Director of Technical Product
Management – Confirmed
•Erin West, Santa Clara County Deputy District Attorney - Confirmed
•Tommy Yu, City of Cupertino Innovation & Technology – Infrastructure
Manager - Confirmed
Moderator: Tom Chin, City of Cupertino Emergency Manager
16
Budget and Finance
•Total Budget: $7500
•Award Amount: $1000-$1500 to honor top student presentations
•Panel and Judge Gifts: Approx $1300-$1800 to thank participating
professionals
•Student Participation Gifts: $1000 to encourage student participation
•Marketing: Social media promotion ($200), event banners and flyers ($500-
$1000)
•Food and Beverages: $1000-$2000 for panel members, volunteers, and
staff members
•Note: shall we provide food and beverages for student presenters?
•Optional T-Shirts: $1000 (if budget allows)
17
Volunteer Recruiting
•Judge recruiting:
•Local professionals from Rotary club, panel members, professional people we
know, commissioners from other commissions
•Adult volunteers:
•Local people from Rotary club, families/friends that we know, families/friends
of students’ participants, local volunteer organizations
•Student volunteers:
•Contact local high school related volunteer clubs
•Local education organizations
18
Volunteer Training and Assignment
•Pre 8/21: online training for judges (either via slide deck/documents,
video tutorial, or live online zoom meeting)
•9/16: 8AM-8:30AM before the cybersecurity event (in-person) for
volunteers
•8:30-9AM training/meeting for on-site judges
19
Event set up and pack up
•Event set up:
•Time: 8:30AM-9:00AM
•All people sign the liability waiver forms
•Who: Adult and student volunteers.
•Question: Will we get city professional staffs to help set up big things:
audio/video equipment for the panel session, ?
•Event break down:
20
Event Participation
•Expected Participation: Estimated 200-500 in-person attendees
•Online Audience: Anticipated 200-1000 participants for panel Q&A
and YouTube viewership
21
Marketing and Promotion
•Channels: City official PR, social media, flyers distributed at schools,
local recreation centers, libraries, and local organizations
•Goal: Wide reach within Cupertino and surrounding communities
22
Event Program
•Panel Discussion: Knowledgeable cybersecurity professionals discuss
trends, threats, and prevention methods.
•Student Science Fair: High school students present their research and
projects on cybersecurity.
23
Expected Impact and Outcomes
•Raising Awareness: Inform the community about the importance of
cybersecurity.
•Preventing Scams: Provide knowledge to help residents avoid falling
for scams.
•Self-Protection: Teach ways to protect oneself from cyber attacks.
24
Feedback and Reviews
•Post-Event Survey: Attendees will be asked to complete a review after
the event.
•Prize Drawing: Attendees who complete the survey will be entered
into a drawing.
25
Lessons Learned and Recommendations
•Placeholder for post-event analysis, feedback, and recommendations
for future events.
26
Questions and Discussion
27
How to
Participate
Form a team of a
minimum of two and
up to a maximum of
five high school
students.
Develop creative ways
to educate people
about cybersecurity
and scam awareness.
Submission
Guidelines
Prepare a
comprehensive
(max two-minute)
video presentation
outlining your team's
proposed project.
Include visual aids such
as images, slides, or
interactive elements to
help convey your
message.
Explain the target
audience, goals, and
methods for measuring
the success of your
project.
Scan and submit by
Monday, August 21.
Finalists
Selected finalists will
be invited to present
to a Panel at
Community Hall.
Final Presentation
Saturday,
September 16
9 a. m. to noon
Community Hall
Impress the judges and
the public with your
creativity and passion
for cybersecurity!
Prizes
First Prize
$200
Second Prize
$100
Third Prize
$50
Remaining finalists
receive honorable
mentions and $10.
High school students! Are you passionate about
cybersecurity and making a positive difference
in your community? Join the Cupertino
CyberSecurity Science Fair and showcase your
innovative ideas on educating the general public
about cybersecurity and scam awareness.
/cityofcupertino | /cityofcupertino | /CityofCupertino | #CupertinoCyberFair
Follow us on social media for updates and exciting announcements:
For more information, visit
cupertino.org/cyberfair or
contact the subcommittee at
cyberfair@cupertino.org.
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CITY OF CUPERTINO
Agenda Item
23-12447 Agenda Date: 8/2/2023
Agenda #: 4.
Subject: Receive update from the Mayors Meeting.
Receive update from the Mayors meeting.
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1
Marilyn Pavlov
From:Marilyn Pavlov
Sent:Monday, July 17, 2023 2:04 PM
To:Marilyn Pavlov
Cc:Debra Nascimento
Subject:Mayor's Monthly Commission Meeting
Good aŌernoon Commissioners (bcc’d in this email),
Sharing the following updates relaƟng to the Mayor’s Monthly Commission meeƟng:
1)Reminder that August is a recess month and this meeƟng will resume in September. The next meeƟng is
scheduled on 9/13, from 6 – 7pm
2)StarƟng in September, the meeƟngs will resume in-person format at Quinlan.
3)For the September meeƟng, it is preferred to have all of the Commission Chairs aƩending this meeƟng. If the
chairs have scheduling conflicts, then the invitaƟon would be extended to vice chairs. If both chairs and vice
chairs are conflicted, please have the commission chair inform you in advance of the designated aƩendee.
Please let us know if you have any quesƟons.
Best,
Marilyn Pavlov
Management Analyst
Innovation Technology
MarilynP@cupertino.org
(408) 777-3238
ATTACHMENT A
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CITY OF CUPERTINO
Agenda Item
23-12279 Agenda Date: 8/2/2023
Agenda #: 5.
Subject: Review Action Items List.
Review Action Items List.
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A – Action Items List
TECHNOLOGY, INFORMATION &
COMMUNICATIONS COMMISSION
Action Items
Owner Description Status
TICC Provide feedback via Staff on Cyber Awareness 2023
Proposal
In Progress
Staff Agendize Infrastructure Division Overview
for November meeting
Presenter Tommy Yu, Infrastructure Manager
In Progress
Staff Agendize Video Division Overview
for November meeting
Presenter: TBD
In Progress
Subcomm-
ittee
Revise Formal Workplan for Cyber Security Fair based
on recommendations
In Progress
Completed
Owner Description Status
TICC Agendize action Item to Develop Subcommittee and
appoint Commissioners for FY23 Work Program Item:
Cybersecurity Education at the August Meeting
Completed
Staff Agendize Progress Report on Digitization of City
Business Processes for the September Meeting, with
Presenters Teri Gerhardt, GIS Manager, and Nidhi
Mathur, Applications Manager
Completed
TICC Elect Chair & Vice Chair Positions Completed
Staff Agendize Demo of ChatGPT and Microsoft Co Pilot at
the June Meeting
Completed
Staff Agendize Applications Overview for June meeting
Presenter Nidhi Mathur, Applications Manager
Completed
Staff Review of Fiber Optics Master Plan during July
meeting
Completed
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CITY OF CUPERTINO
Agenda Item
23-12449 Agenda Date: 8/2/2023
Agenda #: 6.
Subject: Review Activities Calendar.
Review Activities Calendar.
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A – Activities Calendar
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
2023 Activities Calendar
JANUARY 11
Canceled
FEBRUARY 8
Mayor’s Mtg. at 5 p.m.
Commissioner Du
MARCH 8
Mayor’s Mtg. at 5 p.m.
Commissioner Mohanty
APRIL 12
Mayor’s Mtg. at 5 p.m.
Vice Chair Soundararajan
MAY 10
Mayor’s Mtg. at 5 p.m.
Commissioner Shearin
JUNE 14
Mayor’s Mtg. at 5 p.m.
Chair Garg
JULY 12
Mayor’s Mtg. at 5 p.m.
Commissioner Mohanty
AUGUST
CANCELLED
SEPTEMBER 13
Mayor’s Mtg. in‐person
at Quinlan, 6 – 7 p. m.
Chair Garg
OCTOBER 11
Mayor’s Mtg. at 5 p.m.
Commissioner Du
NOVEMBER 8
Mayor’s Mtg. at 5 p.m.
Commissioner Shearin
DECEMBER 13
Mayor’s Mtg. at 5 p.m.
Commissioner Du
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CITY OF CUPERTINO
Agenda Item
23-12448 Agenda Date: 8/2/2023
Agenda #: 7.
Subject: Receive Commissioners Reports.
Receive Commissioners Reports.
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