Affidavit of Posting 2020CtjPERTlNO
ROLL CALL
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ADMINISTRAT\'Y €
APPROV AL OF MINUTES
cITY oF CgFM'U?'$tipoguxh
, AN
ITY OF CUPERTINO
DEPART-
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ON THE
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NATURE
$: Draft Minutes of August 22, 2019
Recommended Action: approve or modify the Draft Minutes of August 22, 2019
Draft Minutes of August 22, 2019
ORAL COMMUNICATIONS
This portion of the meet'rtg is reserved for persons wishing to address the members 07? any matter not
ory the agenda. Speakers are Limited to three (3) minutes. In most cases, State Law will prohibit the
members from making arty decisions,with respect to a matter not listed on the agertda
WRITTEN COMMUNICATIONS
PUBLIC MEETING
Development Permit to anow the construction of 2,235 square feet of new
commercial use space to an existing retail building (Scandinavian Design); an
Architectural and Site approval to allow facade, landscaping and site improvements;
and a Tree Reemoval Permit to allow the removal and replacement of twenty-five (25)
development trees. Application No(s).: DP-2019-001, ASA-2019-006, TR-2019-032;
Applicant(s): Nathan Ung (19900 Stevens Creek Blvd, LLC); Location: 19900 Stevens
Creek Blvd APN #369-05-038
Recommended Action: Corzduct the public meeting and find:
1) that the proposed project is exempt from CEQA; and
2) approve the applications per the Draft Resolutions
Administrative Hearing Officer's decision final unless appealed
1 - Draft Resolution for DP-2019-001
2 - Draft Resolution for ASA-2019-006
3 - Draft Resolution for TR-2019-032
4 - Plan Set
5 - Arborist Repott
Page I
AgendaAdministrahve Hearing January 9, 2020
Architectural and Site Approval Permit to allow for ardiitechiral and site
improvements to an existing 13,250s.f. industrial building. Application No(s)
ASA-2019-005; Applicant(s): Scott Stotler (Dutd"its Development, LLC); Location:
10100 Bubb Rd APN #357-20-024
Recommended Action: Conduct the public meeting and:
'J) Find that the proposed project is exempt from CEQA; and
2) Approve the application per the Draft Resolution
Administrative Hearing Officer's decision final unless appealed
1 - Draft Resolution
2 - Plan Set
OtD BUSINESS
NEW BUSINESS
ADJOURNMENT
In compliarxce with the Americarts with Disabilities Act (ADA), anyorte who is planning to attend the
next meetirtg who is visually or hearing impaired or has a;ny disabilify that needs special assistartce
should call the City Clerk's Office at 408-777-3223, 48 hours iri advartce of the meetirtg to arrange for
assistartce. Upon request, in advance, by a person with a disability, meeting agendas and writings
distributed for the meeting that are public records will be made available in the appropriate alternative
format. A7S0 upo;n request, in advance, art assistive listening device can be made available for use
during the meeting.
Any writings or documertts provided to a majority of the members after publicatiort of the agenda zoi71
be made available for public inspectiory. Please contact the Cih) Clerk's Office in City Hall located at
10300 Torre Avenue durirtg norma7 business hours.
IMPORTANT NOTICE: Please be advised that pursua;nt to Cupertino Municipa7 Code 2.08.100
written commtmications sertt to the Cupertino City Courtcil Commissioners or City staff cortcerrting a
matter on the agenda are included as supplementa7 materia7 to the agendized item. These written
commurtications are accessible to the public through the City's website artd kept in packet archives. You
are hereby admonished not to include aryy personal or private information'm writtert communicatiorxs to
the City that you do not wish to make public; do'mg so sha{7 constitute a roaiver of arty privacy rights
you may have on the irtformation provided to the City.
Members of the public are erttitled to address the members concernirtg any item that is described'm the
notice or agenda for this meetirtg, before or during consideratiort of that item. If you wish to address the
members 07? any other item not on the agenda, you may do so dur'mg the public comment.
Page 2
Administrative Hearing Agenda
Page 3
January 9, 2020
CITYoF rUA'A'E"=!!H------
TELECONFERENCE / PUBLIC
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 4:00 p.m. on Thursday, April 14 to the Hearing Officer at
planning@cupertino.org. These e-mail comments will be received by the Hearing Officer
before the meeting and posted to the City's website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the
Hearing Officer at planning@cupertino.org. The staff liaison will read the emails into the
record, and display any attachments on the screen, for up to 3 minutes (subject to the
Hearing Officer's discretion to shorten time for public comments). Members of the public
that wish to share a document must email planning@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments w"ll be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Hearing Officer, click on the link below to register in advance and access the
meeting:
Online
Page I
AdministrahveHearing Agenda Mayl4,2020
t " " I " o ' {
Please click the linkbelow to join'the webinar:"
'https://cifyo-fcff'pettino.zoom.us/webinar/register/WNpy9Ztnf9RpuM-MOqG7XuaA
Phone
Dial 888 788 0099 and enter Webinar ID: 959 7759 6491 (Type ' 9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East) - -
Meeting ID: 959 7759 6491
SIP: 95977596491@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Hearing Officer calls for the item on which you wish to speak, click on "raise
hand." Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
Page 2
Administrahve Hearing Agenda May 14, 2020
ROLL CALL
APPROV AL OF MINUTES
1.$: Draft Minutes of January 9, 2020
Recornrnended Action: Approve or modify the Draft Minutes of January 9, 2020
Draft Minrites of Janriary 9, 2020
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons roishing to address the Hearing Officer on any
matter within the jurisdiction of the Hearing Officer and not orx the agenda. Speakers are limited to up
to three (3) minutes. Irt most cases, State law wil7 prohibit the Hearirtg Officer from making any
decisions with respect to a matter not on the agenda.
PUBLIC MEETING
2.$: Architectural and Site Approval Permit to allow for facade and landscape
modifications to an existing hotel (Courtyard by Marriott); and a Tree Removal Permit
to allow the removal and replacement of 15 development trees. Application No(s):
ASA-2019-007, TR-2019-034; Applicant(s): Tom Young (Spectrum Development);
Location: 10605 N Wolfe Rd APN #316-47-019
Recommended Action: That the Hearing Officer adopt the draft resolutions to:
1) Find that the proposed actions are exempt from CEQA; and
2) Approve the Architectural and Site Approval Permit (ASA-2019-007) and the Tree
Removal Permit (TR-2019-034)
Administrative Hearing Officer's decision final unless appealed
1- Draft Resolution for ASA-2019-007
2 - Draft Resolution for TR-2019-034
3 - Plan Set
4 - Arborist Report
PUBLIC HEARINGS
OLD BUSINESS
NEW BUSINESS
ADJOURNMENT
Irt compliance with the Americans with Disabilities Act (ADA), a;nyorye who is planning to attend this
teleconference meeting who is visuauy or hearing impaired or has arty disabilih) that needs special
assistartce should call the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of the
meeting to arrange for assistartce. In addition, upon request, in advartce, by a person with a disability,
Page 3
i
Administrahve Hearing Agenda May 14, 2020
meeting agertdas and writirtgs distributed for the meeting that are public records will be made available
'm the appropriate alterrtative format.
A72:!/ writings or documents provided to a majority of the members after publication of the agenda will
be made availab7e for public inspection. Hease corttact the City Clerk's Office in City Hall located at
10300 Torre Avenue during normal busirtess hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipa7 Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter 072 the agenda are included as supplemental material to the agertdized item. These written
commurtications are accessible to the public through the Cih)'s website arid kept in packet archives. You
are hereby admonished not to include any persona7 or private information in writtert communications to
the City that you do not wish to make public; doirtg so shall constitute a waiver of arty privacy rights
you may have 07? the information provided to the City.
Members of the pub(ic are entitted to address the members cortcerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you roish to address the
members on any other item riot on the agenda, you may do so during the public comment.
Page 4
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19,
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 4:00 p.m. on Thursday, June 11th to the Hearing Officer at
planning@cupertino.org. These e-mail comments will be received by the Hearing Officer
before the meeting and posted to the City's website after the meeting.
2) E-mai,l comments during the times for public comment during the meeting to the
Hearing Officer at planning@cupertino.org. The staff liaison will read the emails into the
record, and display any attachments on the screen, for up to 3 minutes (subject to the
Hearing Officer's discretion to shorten time for public comments). Members of the public
that wish to share a document must email planning@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Page I
Administrahve Heag Agenda June 11, 2020
Please click the link below to j'oin the w'etanar:
, !ttps://cityofcupertino.zoom.us/webinar/register/WNZUOO312NRGe8MpkAavcsIQ
Phone
Dial 888 788 0099 and enter Webinar ID: 96! 2361 5020 (Type ' 9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
" Meeting IDf'961 2361 5020
SIP: 96123615020@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
Page 2
Administtahve Hearing Agenda June 11, 2020
ROLL CALL
APPROV AL OF MINUTES
1.$: Draft Minutes of May 14, 2020
Recornrnended Action: Approve or Modify the Draft Minutes of May 14, 2020
Draft Minutes of May 14, 2020
ORAL COMMUNICATIONS
This portion of the meetirtg is reserved for persons wishing to address the Committee ort any matter
roithin the jurisdiction of the Committee arxd not on the agenda. Speakers are Limited to three (3)
m'mutes. In most cases, State 7aw zo'dl prohibit the Commission from making any decisions with respect
to a matter not 072 the agenda.
WRITTEN COMMUNICATIONS
PUBLIC MEETING
2.Architectural and Site Approval permit to allow the construction of a new
two-story, 2,693 square foot single family residence in a Planned Development Zone.
Application No(s): ASA-2019-008; Applicant(s): Chelsea Bright (Thomas James Homes)
Location: 10206 0range Ave APN# 357-18-032
Recommended Action: That the Hearing Officer conduct the public meeting and find;
1) that the proposed project is exempt from CEQA; and
2) Adopt the resolution to approve the Arffitectural and Site Approval Permit, in
accordance with the Draft Resolution
Hearing Officer's decision final unless appealed
1 - Draft Resolution
2 - Plan Set
3.$: Architectural and Site Approval permit to allow the construction of a new
two-story, 2,696 square foot single family residence in a Planned Development Zone.
Applicatior+ No(s): ASA-2019-009; Applicant(s): Chelsea Bright (Thomas James Homes):
Location: 10208 0range Ave APN# 357-18-032
Recommended Action: That the Hearing Officer conduct the public meeting and find;
1) that the proposed project is exempt from CEQA; and
2) Adopt the resolution to approve the Architectural and Site Approval Permit, in
accordance with the Draft Resolution
Hearing Officer's decision final unless appealed
Staff Report
1 - Draft Resolution
2 - Plan Set
Page 3
Administtahve Hearing Agenda June 11, 2020
OLD BUSINESS
NEW BUSINESS
ADJOURNMENT
by comp(iance with the Americans with Disabilities Act (ADA), anyone who is planning to attertd this
teleconferertce meeting who is visuarry or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours irt advance of the
meeting to arrartge for assistance. by addition, uport request,'m advance, by a person with a disability,
meet'mg agendas artd writings distributed for the meeti;ng that are pubric records wig( be made available
in the appropriate alterrzative format.
Aany writ'mgs or documertts provided to a majority of the members after puTAication of the agertda will
be made available for public inspectiort. Please corttact the City Clerk's Office irt City Hall (ocated at
10300 Torre Avenue during normal busirtess hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertirto Murticipal Code 2.08.100
writtert communications sent to the Cupertino City Cotmcil Commissioners or City staff concerrting a
matter 072 the agenda are included as supp7emental material to the agendized item. These written
communications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished not to irtclude any perso;nal or private i4ormatiory in writte;n communications to
the City that you do rtot wish to make public; doing so shall constitute a waiver of any privacy rights
you may have 07? the i4ormation provided to the City.
Members of the public are entitled to address the members cortcerning any item that is described in the
rtotice or agertda for this meetirtg, before or during consideration of that item. If you wish to address the
members 07? aryy other item rtot 072 the agenda, you may do so during the public commertt.
Page 4
CITY OF CUPERTINO
AGENDA
CUPERTINO AUDIT COMMITTEE
10300 Torre Avenue, City Hall Conference Room C
Tuesday, February 11, 2020
4:00 PM
ROLt CALL
APPROV At OF MINUTES
l: Approve Minutes of Regular Meeting on October 22, 2019
Draft Minutes October 22, 2019
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the members on any matter not
07? the agenda. Speakers are Limited to three (3) miryutes. In most cases, State (aw wilL prohibit the
members from making ctrty decisiorys zoith respect to a matter riot Listed on the agenda
NEW BUSINESS
l: Treasurer's Investment Report for period ending December 31, 2019
Recommended Action: Accept staff report and provide recommendations.
Treasurer's Investment Staff Report
Treasurer's Report 12.31.19
Wells Fargo Custodial Report 12.31.19
A4 - LAIF Stmt 12.31.19
l: Pension & OPEB Trust Performance Report 12.31.2019
Pension & OPEB Trust Performance Report 12.31.2019
$: Review of FY 2018-19 CAFR and
CAFR Draft
GAGAS Report Draft
Gann Report Draft
SAS 114 Report Draft
Investment Report Draft
$: Internal Audit Kick-Off
Proposed Internal Audit Charter
Internal Audit PPT
q'Hp,pklffiB,tal, !)\,o,E%s,,11,,l,
SS,
4,;%;L(
lJi 'L L !: R-'Ii:'J X3 C )i l: -. -%c''- '"'N'-' ka-i'!")ay-
Audit Committee Agenda Februaty 11, 2020
6.$: Budget Format Review
El - Budget Format Review Siib-Committee
7. $: Audit Committee Proposed Standard Work Plan 2020
AC Standard Work Plan 2020
8. $: Embezzlement Debrief
OLD BUSINESS
ST AFF AND COMMITTEE REPORTS
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is p(anning to attertd the
next meetirtg zoho is visua11y or hear'mg impaired or has any disability that needs special assistance
should calI the City Clerk's Office at 408-777-3223, 48 hours in advartce of the meetirgg to arrange for
assistance. Upon request, in advance, by a person with a disability, meeting agendas arid roritings
distributed for the meeting that are public records will be made available in the appropriate alternative
format. Also upon request, in advance, a;n assistive listen'mg device can be made availa77e for use
during the meeting.
Any writings or documents provided to a majority of the members after publication of the agenda wil[
be made available for public inspection. Please contact the City Clerk's Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupert'mo Municipal Code 2.08.100
written communications sent to the Cupertino City Council Commissioners or City staff concerriing a
matter on the agenda are included as supplementa7 materia7 to the agendized item. These written
comrmmications are ctccessible to the public through the City's roebsite and kept in packet archives. You
are hereby admonished not to inc(ude any persona7 or private information'm written communications to
the City that you do not wish to make public; do'mg so shal7 constitute a roaiver of any privacy rights
you may have ort the'mformation provided to the City.
Members of the public are erxtitled to address the members concerniyig any item that is described in the
rxotice or agenda for this meeting, before or during consideration of that item. If you zoish to address the
members on any other item not on the agenda, you may do so during the pub(ic comment.
Page 2
CUPERTINO
CITY OF CUPERTINO
AGENDA
AUDIT COMMITTEE
10300 Torre Avenue, City Hall Conference Room C
Tuesday, Febtuary 11, 2020
4:00 PM
ROLL CALL
APPROV AL OF MINUTES
$: Approve Minutes of Regular Meeting on October 22, 2019
Draft Minrites October 22, 2019
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the members 07? any matter noton the agenda. Speakers are Limited to three (3) minutes. 77? most cases, State (azo will prohibit the
members from making any decisions with respect to a matter not Listed on the agenda
NEW BUSINESS
l: Treasurer's Investment Report for period ending December 31, 2019
Recommended Action: Accept staff report and provide recommendations.
Treasurer's Investment Staff Report
Treasurer's Report 12.31.19
Wells Fargo Custodial Report 12.31.19
A4 - LAIF Stmt 12.31.19
$: Review of FY 2018-19 CAFR and Supplemental Reports
CAFR Draft
GAGAS Report Draft
Gann Report Draft
SAS 114 Report Draft
Investment Report Draft ct
$: Internal Audit Kick-Off
Proposed Internal Audit Charter
Internal Audit PPT
Page I DATE ,c " % I " i : ,a -'l,- ,-" :' ' i ,' Cl
Audit Committee Agenda February 11, 2020
5.l: Budget Format Review
El - Budget Format Review Sub-Committee
6.l: Audit Committee Proposed Standard Work Plan 2020
AC Standard Work Plan 2020
7. $: Embezzlement Debrief
OLD BUSINESS
ST AFF AND COMMITTEE REPORTS
ADJOURNMENT
In comp(iance with the Americans zoith Disabilities Act (ADA), anyone who is planning to attend the
next meeting roho is visuar(y or hearirtg impaired or has any disability that needs special assistance
should call the City Clerk's Office at 408-777-3223, 48 hours iri advance of the meeting to arrange for
assistartce. LIpon request, in advance, by a person with a disability, meeti;ng agendas and writings
distributed for the meeting that are public records wi(7 be made available in the appropriate alterrtative
format. Also upon request, in advarxce, an assistive listen'mg device can be made avctiLabre for use
durirtg the meeting.
Any writings or documents provided to a majority of the members after publicatiory of the agenda wil7
be made available for public inspection. Please contact the City Clerk's Office in City Hail located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Hease be advised that pursuant to Cupertino Municipal Code 2.08.100
zoritten comrmmications sertt to the Cupertino City Cotmcil, Commissioners or City staff concerning a
matter on the agenda are'mcluded as suppleme;htal material to the agendized item. These written
comrmmications are accessible to the pub(ic through the City's website ctrtd kept in packet archives. You
are hereby admonished not to include arxy personal or private informatiorx in written communications to
the City that you do not wish to make public; doing so shal7 cortstitute ct waiver of any privacy rights
you may have 071 the i4ormation provided to the City.
Members of the public are entitled to address the members concerrxing any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members 07! any other item not on the agenda, you may do so during the public comment.
Page 2
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP S'I'-Ol' THE
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Membets of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, December 16 to the Commission at
bikepedcommission@cupertino.org. These e-mail comments will be'received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at bikepedcommission@cupertino.org. The staff liaison will read the emails
into the record, and display any attachments on the screen, for up to 3 minutes (subject to
the Chair's discretion to shorten time for public comments). Members of the public that
wish to share a document must email bikepedcommission@cupertino.org ptior to speaking.
3) Teleconferencing Instructions
Members of the public may obsewe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be aaccepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To addtess the Commission, click on the link below to registet in advance and access the
meeting:
Page I
Bicy4e Pedestrian Commission " ." Agenda December 16, 2020
(>nline a'
Register in advance for this webinar: -
https://cityofcupertino.zoom.us/webinar/register/WNl-059618TLGb-h2VAPVuQ
Phone
Dial 888 788 0099 and enter Webinar ID: 927 6028 4215 (Type '9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system; . ...
.H.323:
162.255.37.II (US West)
162.255.36.11 (US East)
213.19.144.110 (Amsterdam Netherlands)
213.244.140.110 (Germany)
103.122.166.55 (Australia)
69.174.57.160 (Canada)
Meeting ID: 927 6028 4215
SIP: 93088129390@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda
topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
Page 2
Bicycle Pedestrian Commission Agenda December 16, 2020
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed fot the
meeting that are public records will be made available in the appropriate alternative
format.
ROLL CALL
APPROV AL OF MINUTES
1.- $: November 18, 2020 A/Iinutes
Recommended Action: Approve November 18, 2020 Minutes
Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commissiort on arty matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. Irx most cases, State Law wil7 prohibit the Commissiort from making a;ny decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
NEW BUSINESS
2. $: Suggestions for FY 2021-2022 City Work Program Inclusions (Stillman)
Recommended Action: Propose Suggestions for FY 2021-2022 City Work Program
Inclusions (Stillman)
3. $: Traffic Gardens (Walkowiak)
Recommended Action: Receive Presentation on Traffic Gardens (Walkowiak)
4. $: Future Agenda Items (Eschelbeck)
Recommended Action: Develop and Maintain List of Future Agenda Items
(EscheIbeck)
ST AFF AND COMMISSION REPORTS
5. : Staff Report (Stillman)
Recommended Action: Receive Staff Report (Stillman)
Page 3
Bicycle Pedestrian Commission Agenda December 16, 2020
6. : VTA BPAC Report (Lindskog)
Recommended Action: Receive VTA BPAC Report (Lindskog)
7. $: Report on Subcommittee Assignments and General Comments
Recommended Action: Report on Subcommittee Assignments and General Comments
FUTURE AGENDA SETTING
ADJOURNMENT
Irt compliance with the America;ns with Disabilities Act (ADA), anyone who is planning to atte;nd this
teleco4erence meeting who is visually or hearirtg impaired or has any disab'dity that needs special
assistance should cal'L the City Clerk's Office at 408-777-3223, at Least 48 hours irt advance of the
meeting to arrange for assistance. In additiort, upon request, irt advartce, by a person with a disability,
meeting agendas artd zoritings distributed for the meeting that are public records zoill be made available
in the appropriate alternative format.
A?2:!/ writings or documents provided to a majority of the members after publicatiort of the agenda voill
be made available for public inspection. P(ease contact the City Clerk's Office in City Hail located at
10300 Torre Avertue during normal busirtess hours.
IMPORTANT NOTICE: P4ease be advised that pursuant to Cupertino Murticipal Code 2.08.100
writ-terx communications sertt to the Cupertino City Council, Commissioners or City staff concerning a
matter on the ag;nda are 'mcluded as supplemental material to the agendized item. These writtert
communications are accessible to the pub7ic through the Cih)'s zoebsite and kept in packet archives. You
are hereby admonished not to i'nclude any persona7 or private i4ormatiort in written commtmications to
the City that you do not wish to make public; doing so shai7 constitute a waiver of arty privacy rights
you may have O?'l the information provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on ariy other item not 072 the agerida, you may do so during the public comment.
Page 4
SPREAD OF COVID-19
CUPERTINO
TELECONFERENCE
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, September 16 to the Commission at
bikepedcommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at bikepedcommission@cupertino.org. The staff liaison will read the emails
into the record, and display any attachments on the screen, for up to 3 minutes (subject to
the Chair's discretion to shorten time for public comments). Members of the public that
wish to share a document must email bikepedcommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may obsetve the teleconference meeting or provide oral public
comments ps follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Page I
B%cl-e Ped-e'strian Commission Agenda Septembet 16, 2020
? Register in advance for this webinar:
https://cityofcupertino.zoom.us/#ebinar/register/WNGiLwJb-QmOLkG6CcIkFtQ
Phone
Dial 888 788 0099 and enter Webinar ID: 961 0819 1249 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (Amsterdam Netherlands)
213.244.140.110 (Germany)
103.122.166.55 (Australia)
69.174.57.160 (Canada)
Meeting ID: 961 0819 1249
SIP: 96108191249@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
intetnet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
Page 2
Bicycle Pedestrian Commission Agenda September 16, 2020
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
ROL[, CALL
APPROV AL OF MINUTES
1.$: July 15, 2020 Minutes
Recommended Action: Approve July 15, 2020 Minutes
A - Draft Minutes 7-15-20
2.$: August 19, 2020 minutes
Recommended Action: Approve August 19, 2020 minutes
A - Draft Minutes 8-19-20
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meetirtg is reserved for persorxs wishing to address the Commission on any matter
with'm the jurisdiction of the Commission and not on the agenda. Speakers are Limited to three (3)
minutes. h most cases, State Law w'd7 prohibit the Commission from mak'mg arxy decisiorts with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
3.$: Mary Ave Protected Bikeways Project (Aurnentado)
Recornrnended Action: Receive Presentation on Final Plans for the Mary Ave Protected
Bikeways Project (Aumentado)
NEW BUSINESS
4.$: 2016 Bicycle Transportation Plan Update (Stillman)
Recommended Action: Provide Update on Progress of 2016 Bicycle Transportation
Plan Projects (Stillman)
ST AFF AND COMMISSION REPORTS
5. $: Staff Report (Stillman)
Recornrnended Action: Receive Staff Report (Stillman)
6. : VTA BPAC Report (Lindskog)
Page 3
Bigcle Pedestrian Commission Agenda
Recommended Action: Receive VTA BPAC Report (Lindskog)
September 16, 2020
7. $: Report on Subcommittee assignments and general cornrnents
Recommended Action: Report on Subcommittee assignments and general comments
FUTURE AGENDA SETTING
ADJOURNMENT
bt compliance with the Americarts with Disabirities Act (ADA), anyone who is planning to attend this
teleconferertce meeting who is visual7y or hearing impaired or has arty disabi(ity that needs special
assistance sho'tdd call the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of the
meeting to arrange for assistarxce. Iart addition, upon request, irt advance, by a person with a disab'dity,
meetirtg agendas and writirxgs distributed for the meeting that are puMic records will be made available
'm the appropriate alternative format.
Any writirtgs or documents provided to a majorih) of the members after publication of the agerxda will
be made avai7able for public'mspection. Please corttact the City Clerk's Office in City Hall located at
10300 Torre Avenue during'norma7 busirtess hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertirto Murticipal Code 2.08.100
written commtmications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemerztal material to the agendized item. These written
communications are accessiMe to the public through the Cih)'s website and kept in packet archives. You
are hereby admortished not to include arty persorxal or private irtformatiort in written communications to
the City that you do rwt wish to make public; doing so shall constitute a waiver of any privacy rights
you may have ort the information provided to the City.
Members of the public are entitled to address the members cortcerning any item that is described in the
notice or agenda for this meeting, before or durirtg consideration of that item. If you wish to address the
members on arxy other item not O?2 the agenda, you may do so during the public commertt.
Page 4
CUPERTINO
CITY OF CUPERTINO
AG'!NMopc.qtrpop,srh
BICYCLE PEDES
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00p.m. on Wednesday, August 19to the Commission at
bikepedcommission@cupertino.org. These e-mail comments will be teceived by the
commission members before the meeting and posted to the City's website after the
meeting,
2) E-mail comments during the times for public comment during the meeting to the
Commission at bikepedcommission@cupertino.org. The staff liaison will read the emails
into the record, and display any attachments on the screen, for up to 3 minutes (subject to
the Chair's discretion to shorten time for public comments). Members of the public that
wish to share a document must email bikepedcommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Page I
Bicycle Pedestrian Commission Agenda August 19, 2020
Register in advance for this webinar:
https://cityofcupertino.zoom.us/webinar/register/WN7PV9nfyWTBOzCizwHcfpRg
.K Po<me.
Dial(888 788 0099 and enter Webinar ID: 993 8787 5842 (Type '9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
,, ii- H.323:
' 162.255.37.lt (US West) -
" :462.25:5,36.11 (,US East) . ,', ;...
"=- ii3.l".i44:110(EMEA)
103.122.l66.55.(,4us'5alia), ..,...-=-. - -7
"'.i,i6').'l74.5';!260(Canada) " "'
Meeting ID: 993 8787 5842
SIP: 99387875842@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instmctions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
Page 2
BicyclePedestrianCommission Agenda Augustl9,2020
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
ROLL CALL
APPROV AL OF MINUTES
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are 7imited to three (3)
minutes. In most cases, State law wiu prohibit the Commission from making arty decisiorts with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
1.$: Bollinger Road Safety Study (Stillrnan)
Recommended Action: Discuss Scope of Work for Bollinger Road Safety Study
(Stillrnan)
A - Scope of Services Bollinger Rd Corridor Stirdy
NEW BUSINESS
2. l: GoaIs and Objectives of TICC Subcommittee (Ganga)
Recommended Action: Discuss Goals and Objectives of TICC Subcornrnittee (Ganga)
ST AFF AND COMMISSION REPORTS
3. : Staff Report (Stillman)
Recommended Action: Receive Staff Report (Stillman)
4. : VTA BPAC Report (Lindskog)
Recommended Action: Receive VTA BPAC Report (Lindskog)
5. $: Report on Subcornrnittee assignments and general cornrnents
Recommended Action: Report on Subcornrnittee assignments and general comments
FUTURE AGENDA SETTING
ADJOURNMENT
Page 3
Bicycle Pedestrian Commission Agenda August 19, 2020
h compliance with the Americans with Disab'dities Act (ADA), artyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should cal7 the Cih) Clerk's Office at 408-777-3223, at least 48 hours in advartce of the
meeting to arrange for assistance. 17? addition, upon request, irt advance, by a person with a disability,
meeting agendas arid writings distributed for the meeti;ng that are pubtic records wil7 be made available
'm the appropriate a'Lterrtative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public irtspection. Please contact the City Clerk's Office in City Hall Located at
10300 Torre Avewe during normal busirtess hours.
IMPORTANT NOTICE: Please be advised that pursuartt to Cupertino Municipal Code 2.08.100
roritten communications sent to the Cupert'mo City Courtcil, Commissioners or Cih) staff concerrting a
matter ort the agertda are included as supplemental material to the agendized item. These written
commtmications are accessible to the public through the Cih)'s website and kept irt packet archives. You
are hereby admonished rtot to include any persona[ or private information in writtert commu;nications to
the City that you do rtot wish to make pub(ic; doing so sham( co;nstitute a waiver of any privacy rights
you may have ort the informatiort provided to the City.
Members of the pub7ic are entitled to address the members concerning any item that is described in the
notice or agerzda for this meetirzg, before or dur'mg cortsideration of that item. If you wish to address the
members ort any other item not on the agenda, you may do so during the puMic commertt.
Page 4
CITY OF CUPERTINO
AGENDA
nxcyct'hpbnamHW
on Wednesday, June 17to the Commission at
These e-mail comments will be received by the
meeting and posted to the City's website after the
on the agenda may do so in the
2) E-mail comments during the times for public comment during the meeting to the
Commission at bikepedcommission@cupertino.org. The staff liaison will read the emails
into the record, and display any attachments on the screen, for up to 3 minutes (subject to
the Chair's discretion to shorten time for public comments). Members of the public that
wish to share a document must email bikepedcommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may obsetve the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Page I
Bicycle Pedestrian Commission Agenda June 17, 2020
Register in advance for this webinar:
https://cityofcupertino.zoom.us/webinar/register/WNfUXef3-RqKDw9ypP6oNyg
Phone . . . .
Dial 888 788 0099 and enter Webinar ID: 960 0564 4275 (Type *9 to raise hand to speak)
Unregistered participarits will be called on by the last four digits of their phone number,
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US Went)
162.255.36.11 (US East)
213.19.144.110 (EMEA)
103.122.166.55 (Australia)
69.174.57.160 (Canada)
Meeting ID: 960 0564 4275
SIP: 96005644275@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
Page 2
BicyclePedestrianCommission Agenda Junel7,2020
meeting that are public records will be made available in the appropriate alternative
format.
ROT,L CALL
APPROV AL OF MINUTES
1. : May 20, 2020 minutes
Recommended Action: Approve May 20, 2020 minutes
Draft Meeting Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission 071 arty matter
within the jurisdiction of the Commission a;nd not on the agenda. Speakers are limited to three (3)
m'mutes. In most cases, State (aw wi(7 prohibit the Commission from making arty decisiorts with respectto a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
NEW BUSINESS
2. $: McClellan Road Separated Bikeway Project, Phase 2 (Stillman)
Recommended Action: Receive Presentation on McClellan Road Separated Bikeway
Project Phase 2 (Stillman)
3. $: Items for Future Bicycle Pedestrian Commission Agendas (Esffielbeck)
Recommended Action: Discuss and Create List of Items to be Placed on Future
Agendas of the BicycIe Pedestrian Commission (Eschelbeck)
ST AFF AND COMMISSION REPORTS
4. : Staff Report (Stillman)
Recommended Action: Receive Staff Report (Stillman)
5. : VTA BPAC Report (Lindskog)
Recornmended Action: Receive VTA BPAC Report (Lindskog)
6, $: Report on Subcornrnittee assignments and general comments
Recommended Action: Report on Subcornrnittee assignments and general comments
Page 3
Bicycle Pedestrian Commission Agenda June 17, 2020
FUTURE AGENDA SETTING
ADJOURNMENT
h compliance with the Americans with Disabilities Act (ADA), artyone who is p(anning to attertd this
telecortference meeting who is visually or hear'mg impaired or has any disability that needs specia[
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writirtgs distributed for the meeting that are public records wi11 be made available
irt the appropriate alternative format.
Arty writirtgs or documents provided to a majority of the members after publication of the agertda will
be made available for public inspectio;n. Please contact the City Clerk's Office'm City Hail Located at
10300 Torre Avenue durirtg normal busi;ness hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Murticipa7 Code 2.08.100
writtert communications sergt to the Cupertino City Courtcil Commissioners or City staff concerning a
matter on the agenda are included as supp(ementa7 materia7 to the agendized item. These written
commurtications are accessible to the public through the Cih)'s website arid kept'm packet archives. You
are hereby admortished not to include any personal or private information in written commwicatio;ns to
the City that you do not wish to make pubric; doing so sha(7 constitute a waiver of arty privacy rights
you may have 072 the i4ormatiorx provided to the City.
Members of the public are entitled to address the members concerrtirtg any item that is described in the
notice or agenda for this meeting, before or dur'mg consideration of that item. If you wish to address the
members on any other item not on the agertda, you may do so during the public commertt.
Page 4
CITY OF cdF4'HLIFoRNIA
CUPERTINO
TspEuLHChOnNoFpEcREoNvCuoE/%gUBLIC PARTICIPATIODiA\,ThMATION
OP THE
SIGNATURE
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconfetence meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, April 15 to the Commission at
bikepedcommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at bikepedcommission@cupertino.org. The staff liaison will read the emails
into the record, and display any attachments on the screen, for up to 3 minutes (subject to
the Chair's discretion to shorten time for public comments). Members of the public that
wish to share a document must email bikepedcommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Please click the link below to join the webinar:
Page I
Bi4cle Pedestrian Commission A;genda April 15, 2020
Phone
Dial 888 788 0099 and enter Webinar ID: 394 165 499 (Type '9 to raise hand to speak)
The last four digits of your phone number will be called when it is your turn to speak.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US Went)
162.255.36.11 (US East) .
Meeting ID: 394 165 499
SIP: 394165499@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "taise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format,
Page 2
Bicycle Pedestrian Commission Agenda April 15, 2020
ROLL CAL[,
APPROV AL OF MINUTES
1. $: February 19, 2020 minutes
Recommended Action: Approve Febrriary 19, 2020 minutes
Draft Miraites
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons zoishirtg to address the Commission on arty matter
zoithin the jurisdiction of the Commissiort and not ort the agenda. Speakers are 7imited to three (3)
minutes. In most cases, State (aw w'd( prohibit the Commission from making arty decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
NEW BUSINESS
2.$: 2016 Measure B Bicycle & Pedestrian Education and Encouragement Program
Funding (Walkowiak)
Recornrnended Action: Receive Update and Discuss City Program Funding
Recornrnendations for Cupertino's Allocation of the 2016Measure B Bicycle &
Pedestrian Education and Encouragement Program Funding (Walkowiak)
A - Work Plan for BP EE DRAFT
B - FY18 FY19 EE Allocation Adopted
3.l: Mary Avenue Separated Bike Lane Design (Aumentado)
Recommended Action: Receive Presentation and Make Recommendations Regarding
Mary Avenue Separated Bike Lane Conceptual Design (Aumentado)
A - Mary Ave Pri:itected Bikeway Striping Plan
4.$: Bicycle Pedestrian Commission Liaison for Silicon Vaney Bicycle Coalition
(Eschelbeck)
Recornrnended Action: Make Recommendation to Appoint a Bicycle Pedestrian
Cornrnission Liaison for the Silicon Valley Bicycle Coalition (Eschelbeck)
5. $: Bicycle Pedestrian Commission Subcommittees (Ganga)
Recommended Action: Discuss and Make Recommendations for Bicycle Pedestrian
Commission Subcommittees (Ganga)
Page 3
Bicycle Pedestrian Commission Agenda April 15, 2020
ST AFF AND COMMISSION REPORTS
6. $: Staff Report (Stillman)
Recommended Action: Receive Staff Report (Stillman)
7. : VTA BPAC Report (Lindskog)
Recornrnended Action: Receive VTA BPAC Report (Lindskog)
8. $: Public Relations Subcornrnittee Report (TBD)
Recommended Action: Receive Public Relations Subcommittee Report (TBD)
9. $: Report on Committee assignments and general comments
Recommended Action: Report on Committee assignments and general comments
FUTURE AGENDA SETTING
ADJOURNMENT
Arty writings or documents provided to a majority of the members after publication of the agerxda will
be made available for public inspection. Please contact the Cih) Clerk's Office in Cih) Hal7 located at
10300 Torre Avenue dur'mg rtormar busirtess hours.
In compliance with the Americctns with Disabilities Act (ADA), anyorte who is planning to attertd this
teleconferertce meeting who is visually or hearirtg impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of the
meeting to arrange for assistance. Irt addition, upon request, in advance, by a person with a disability,
meeting agertdas and writings distributed for the meetirtg that are public records will be made avai7able
in the appropriate alter;native format.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino Ci% Courtcil Commissiorxers or City staff concerning a
matter 072 the agertda are included as supprementa( materia( to the agendized item. These written
commu;nications are accessible to the public through the Cih)'s website and kept in packet archives. You
are hereby admo;nished not to include any persona2 or private information in zoritten communications to
the City that you do not wish to make public; doing so shal7 cortstitute a waiver of any privacy rights
you may have 072 the information provided to the City.
Members of the public are entitled to address the members concern'mg any item that is described irx the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not orx the agenda, you may do so during the public commeryt.
Page 4
CuPlRTIN €)
CITY OF CUPERTINO
AGENDA
BICYCLE PEDESTRIAN COMMISSION
10300 Torre Avenue, City Hall EOC
Wednesday, March 18, 2020
7:00 PM
STATE OF CALIFORNTA
Subject to COWD-19 r
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wish'mg to address the commission on any matter not
ory the agenda. Speakers are Limited to three (3) minutes. In most cases, State Law will prohibit the
commission from making any decisions zoith respect to a matter not 7isted 072 the agenda
WRITTEN COMMUNICATIONS
OLD BUSINESS
NEW BUSINESS
2.$: 2016 Measure B Bicycle & Pedestrian Education and Encouragement Program
Funding (Walkowiak)
Recornrnended Action: Receive Update and Discuss City Program Funding
Recommendations for Cupertino's Allocation of the 2016Measure B Bicycle &
Pedestrian Education and Encouragement Program Funding (Walkowiak)
A - Work Plan for BP EE DRAFT
3. : 2020 Bike-to-Work Day (Walkowiak)
Recommended Action: Discuss Preparations for 2020 Bike-to-Work Day (Walkowiak)
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Bicycle Pedestrian Commission Agenda March 18, 2020
4. $: 'Mary Avenue Separated Bike Lane Design (Aumentado)
Recommended Action: Receive Presentation and Make Recommendations Regarding
Mary Avenue Separated Bike Lane Conceptual Design (Aumentado)
5. $: Bicycle Pedestrian Commission Liaison for Silicon Valley Bicycle Coalition
(Eschelbeck)
Recommended Action: Make Recommendation to Appoint a Bicycle Pedestrian
:' Commission Liaison for the Silicon Valley Bicycle Coalition (Eschelbeck)
6. $: Bicycle Pedestrian Commission Subcommittees (Eschelbeck)
Recommended Action: Discuss and Make Recommendations for Bicycle Pedestrian
Commission Subcommittees (Eschelbeck)
ST AFF AND COMMISSION REPORTS
7. : Staff Report (Stillman)
Recommended Action: Receive Staff Report (Stillman)
8. S3: VTA BPAC Report (Lindskog)
Recommended Action: Receive VTA BPAC Report (Lindskog)
9. $: Public Relations Subcommittee Report (TBD)
Recornrnended Action: Receive Public Relations Subcommittee Report (TBD)
10. $: Report on Committee Assignments and GeneraI Comments
Recommended Action: Report on Committee Assignments and General Comments
FUTURE AGENDA SETTING
ADJOURNMENT
Irt comp7iartce with the Americans with Disabilities Act (ADA), anyone who is plarm'mg to attend the
next meeting who is visually or hearirig impaired or has any disability that rteeds special assistance
sho'tdd call the City Clerk's Office at 408-777-3223, 48 hours irt advance of the meeting to arrange for
assistance. upon request, in advance, by a person zoith a disability, meetirtg agendas and writings
distributed for the meeting that are public records will be made available in the appropriate alterrtative
format. Also upon request, in advance, an assistive listertirtg device can be made available for use
during the meeting.
Arty roritings or documertts provided to a majority of the members after pubrication of the agenda wil7
be made available for public irtspection. Please contact the Cih) C(erk's Office in Cih) Hail Located at
10300 Torre Ave;nue during norma7 business hours.
Page 2
Bicycle Pedestrian Commission Agenda March 18, 2020
IMPORTANT NOTICE: Please be advised that pursuarxt to Cupertino Municipal Code 2.08.100
written communicatiorts sent to the Cupertino City Courtcil Commissioners or City staff concerning a
matter ort the agenda are included as supplemental material to the agendized item. These written
commtmicatiorts are accessible to the public through the Cih)'s website and kept in packet archives. You
are hereby admonished not to inchtde any personal or private i4ormation irt written communications to
the City that you do not wish to make public; doing so shau constitute a waiver of any privacy rights
you may have on the irtformation provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
rtotice or agenda for this meeting, before or during cortsideration of that item. If you wish to address the
members on any other item riot on the agenda, you may do so during the public comment.
Page 3
CUPERTINO
CITY OF CUPERTINO
AGENDA
BICYCLE PEDESTRIAN COMMISSION
10300 Torre Avenue, City Hall Conference Room C
Wednesday, February 19, 2020
7:00 p4TATE OF CALIFORNIA
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROV AL OF MINUTES
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on arty matter not
on the agenda. Speakers are limited to three (3) minutes. Irx most cases, State law will prohibit the
commission from making any decisions with respect to a matter not listed on the agenda
WRITTEN COMMUNICATIONS
OLD BUSINESS
2.3: McClellan Road Two-Stage Left-Turn Bike Boxes (Stillman)
Recommended Action: Receive Update and Make Recommendation Regarding
Continuation of McClellan Road Nor:thbound and Southbound Two-Stage Left-Turn
Bike Boxes (Stillrnan)
NEW BUSINESS
3. $: Bicycle Transportation Plan Project Implementation Update (Zimmermann)
Recommended Action: Receive Update on Status of Implementation of Funded
Projects in the Bicycle Transportation Plan (Stillman)
4. $: Blackberry Farm Entrance Road Feasibility Study (Zimmermann)
Recornrnended Action: Receive Presentation and Provide Comments Regarding the
Blackberry Farm Entrance Road Feasibility Study (Zirnmermann)
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Bicycle Pedestrian Commission Agenda
Staff Report Regarding Blackberry Farm Entrance Road
Febnuary 19, 2020
5.$: Technology for Bicycle and Pedestrian Safety (Ganga)
Recommended Action: Discuss the Use of Technology to Enhance Bicycle and
Pedestrian Safety, IncIuding Potential Partnership with the Technology, Information
and Communications Cornrnission (Ganga)
$: Adopting Best Practices from Other Commissions (Ganga)
Recommended Action: Discuss the Adoption of Best Practices from Other City
Commissions (Ganga)
ST AFF AND COMMISSION REPORTS
7.
8.
9. $: Public Relations Subcommittee Report (TBD)
Recommended Action: Receive Public Relations Subcommittee Report (TBD)
10. $: Report on Committee assignments and general cornrnents
Recommended Action: Report on Committee assignments and general comments
ADJOURNMENT
Iri compliarice with the Americans with Disabilities Act (ADA), anyone who is plartrtirtg to attend the
next meeting who is visually or hearing impaired or has any disab'dity that needs special assistarxce
should call the City Clerk's Office at 408-777-3223, 48 hours in adva;nce of the meetirtg to arrange for
assistance. llpon request, in advance, by a person zoith a disabilify, meeting agendas and writ'mgs
distributed for the meeting that are public records wiu be made available in the appropriate alternative
format. Also upon request, i'n advartce, art assistive listening device can be made avai(ab(e for use
during the meeting.
Any writings or documents provided to a majority of the members afier publication of the agenda wi([
be made available for pub7ic inspectiort. P7ease corztact the Cih) Clerk's Office in City Hau Located at
10300 Torre Avertue dur'mg norma7 business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written commurtications sent to the Cupertino Cify Courycil, Commissiorters or City staff concerning a
matter on the agenda are included as supplemerttal material to the agertdized item. These writtert
Page 2
Bicycle Pedestrian Commission Agenda Febmary 19 2020
commurticahorts are accessible to the public through the Cift)'s website and kept in packet archives. You
are hereby admortished not to include any persona7 or private information in written communications to
the City that you do not wish to make puMic; do'mg so sha71 constitute a waiver of any privacy rights
you may have on the informatiort provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during corxsideration of that item. If you wish to address the
members on any other item rtot on the agenda, you may do so during the public comment.
Page 3
Q"'
I
I61!J@
CITY OF CUPERTINO
CUPERTINO
AGENDA
BICYCLE PEDESTRIAN COMMISSION
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission 072 any matter riot
on the agenda. Speakers are limited to three (3) minutes. 77? most cases, State law will prohibit the
commission from making any decisions with respect to a matter not (isted O?2 the agertda
WRITTEN COMMUNICATIONS
OLD BUSINESS
2.$: Commision Proposals for FY 2020-21 City Work Program (Stillman)
Recommended Action: Provide a List of Proposed City Work Program Items,
Identifying Top Three Proposals (Stillman)
NEW BUSINESS
3.$: Election of Bicycle Pedestrian Commission Chair and Vice Chair for 2020
(Stillman)
Recommended Action: Elect Chair and Vice Chair for Bicycle Pedestrian Commission
for 2020 (Stillman)
4. $: Don Burnett Bicycle-Pedestrian Bridge Bollards (Stillman)
Recommended Action: Discuss Need for Redesign of Bollards at Approaches to Don
Burnett Bicycle-Pedestrian Bridge (Stillman)
ST AFF AND COMMISSION REPORTS
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Bicycle Pedestrian Commission Agenda January 15, 2020
5. : Staff Report (Stillman)
Recommended Action: Receive Staff Report (Stillman)
6. : VTA BPAC Report (Lindskog)
Recommended Action: Receive VTA BPAC Report (Lindskog)
7. $: Public Relations Subcommittee Report
Recornrnended Action: Receive Public Relations Subcomrnitte Report
8. $: Report on Committee assignments and general comments
Recommended Action: Report on Committee assignments and general comments
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), artyone who is plawirtg to attend the
next meeting who is visually or hearing impaired or has any disability that needs special assistance
should call the City Clerk's Office at 408-777-3223, 48 hours in advartce of the meeting to arrartge for
assistartce. Uport request, in advance, by a persort with a disabilih), meetipg agendas and writ'mgs
distributed for the meeting that are public records vo'dl be made available in the appropriate alternative
format. Also upon request, in advance, an assistive Listening device can be made available for use
during the meeting.
Any writings or documents provided to a majority of the members after pub7icatio;n of the agenda will
be made available for pub(ic inspection. Please contact the City C7erk's Office in City Hal7 located at
10300 Torre Avertue during rtormal busirtess hours.
IMPORTANT NOTICE: Prease be advised that pursuant to Cuperti'm:i Municipal Code 2.08.100
writtert communicatiorts sent to the Cupertino City Courtcil, Commissioners or City staff cortcerning a
matter on the agenda are included as supplementa7 material to the agendized item. These written
communications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished not to irtclude any persortal or private information'm writtert communicatiorts to
the City that you do not wish to make puMic; doing so shall constitute a waiver of any privacy rights
you may have 072 the information provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meetirtg, before or durirtg comideration of that item. If you wish to address the
members on any other item not ort the agerida, you may do so during the public comment.
Page 2
CUPERTINO
CITY OF CUPERTINO
STATE OF CALIFORNIA
AGENDA
m):
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV.
2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube
and www.Cupertino.org/webcast
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 4:30p.m. on Tuesday, December Ito the Council at
citycouncil@cupertino.org. These e-mail comments will also be foarded to
Councilmembers by the City Clerk's office before the meeting and posted to the City's
website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the City
Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and
display any attachments on the screen, for up to 3minutes (subject to the Mayor's
discretion to shorten time for public comments). Members of the public that wish to share a
document must email cityclerk@cupertino.otg priot to speaking.
3) Teleconferencing Instructions
Members of the public may provide oral public comments during the teleconference
meeting as follows:
Page I
City Council Agenda December 1, 2020
Orala public comments will be accepted during the teleconference meeting. Comments may
- be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the City Council, click on the link below to register in advance and access the
meeting:
Online
Register in advance for this webinar:
https://cityofcupertino.zoom.us/we'6inar/re@ister/WNMQuUIYgLT5CeDWy59HsXGA
Phone -= .
Dial: (888) 788 0099 and enter Webinar ID: 944 3810 2594 (Type *9 to raise hand to speak).
Unregistered participants wilJ be galled on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (Amsterdam Netherlands)
213,244.140.110 (Germany)
103.122.166.55 (Australia)
69.174.57.160 (Canada)
Meeting ID: 944 3810 2594
SIP: 94438102594@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teJeconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
furtctionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public.a If you wish to make an oral public comment but do not wish to provide your
name, you may enter 'lCupertino Resident" or similar designation.
3. When the Mayor calls for the item on which you wish to speak, click on "raise hand."
Page 2
City Council Agenda December 1, 2020
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference City Council meeting who is visually or hearing impaired or has
any disability that needs special assistance should call the City Clerk's Office at
408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance.
In addition, upon request, in advance, by a person with a disability, City Council meeting
agendas and writings distributed for the meeting that are public records will be made
available in the appropriate alternative format.
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby
called for Tuesday, December 01, 2020, commencing at 5:30 p.m. for a study session. In
accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location. Said special meeting shall be for the
purpose of conducting business on the subject matters listed below under the heading,
"Special Meeting." The regular meeting items will be heard at 6:45 p.m.
SPECIAL MEETINC,
ROLL CALL - 5:30 PM
STUDY SESSION
1. $: Shidy Session on Climate Action Plan 2.O initial draft goals and vision
statement
Recommended Action: Provide input and direction on the Climate Action Plan 2.0
initial draft goals and vision statement
A - Carbon Neutrality, Interim Target, and Zero Waste Goals from Comparison Cities
ADJOURNMENT
PLEDGE OF ALLEGIANCE - 6:45 PM
ROLL CALI,
CEREMONIAL MATTERS AND PRESENT ATIONS
POSTPONEMENTS
Page 3
City Council
1.
Agenda Decemberl,2020
l: Municipal Code Amendments to update existing Mobile Vending regulations,
including but not limited to regulations in Chapter 5.48, and potential conforming edits
to other chapters in the Municipal Code, including in Titles 5, 11, 13 and 19. Application
No(s).: MCA-2020-004; Applicant(s): City of Cupertino; Location: citywide. This item
has been continued to December 15.
2.l: Approving City of Cupertino 2020 Transportation Impact Fee aNexus Study
Update, increasing the Transportation Impact Fees, and amending Schedule B of the
2020-2:L Fee Schedule to incorporate the increased fees. This has been continued to
December 15.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishirtg to address the Council 072 any matter within
the jurisdiction of the Council and not 07? the agenda. The tota7 time for Ora7 Commrmications will
ordinarily be limited to one hour. Individual speakers are limited to three (3) minutes. As necessary, the
Chair may further limit the time a7Lowed to individual speakers, or reschedu[e remaining comments to
the end of the meeting (177? a first come first heard basis, with priority given to students. 17? most cases,
State law roiu prohibit the Couryci7 from discussi;ng or making any decisiorts with respect to a matter
not listed on the agenda.
REPORTS BY COUNCIL AND STAFF (10 minutes)
3. l: City Manager update on emergency response efforts
Recommended Action: Receive City Manager update on emergency response efforts
4. l: Report on Committee assignments
Recommended Action: Report on Committee assignments
CONSENT CA[,ENDAR
llrdess there are separate discussions and/or actions requested by council, staff or a member of the
public, it is requested that items under the Consent Calertdar be acted on simultaneously.
5. l: Approve the November 17 City Council minutes
Recommended Action: Approve the November 17 City Council minutes
A - Draft Minutes
6. 3: Approve the November 19 City Council minutes
Recommended Action: Approve the November 29 City CounciI minutes
A - Draft Minutes
Page 4
City Council Agenda December 1, 2020
l: Set hearing date on January 19, 2021 to declare a public nuisance (from weeds)
and to consider objections for proposed removal; declare properties as having potential
fire hazards from weeds or other potential nuisances for the Cupertino Weed
Abatement Program.
Recommended Action: Adopt Resolution No. 20-136 declaring properties as having
potential fire hazards from weeds or other potential nuisances; and set hearing on
January 19, 2021 to declare a public nuisance and to consider objections for proposed
removal.
A - Draft Resolution
B - 2021 Cupertino Commencement Report
8.l: Mitigation Fee Act - Annual & Five-Year Report - Fiscal Year 2019-2020
Recommended Action: 1. Accept the Annual & Five-Year Review of the City of
Cupertino's Development Impact Fees (Goveynment Code Section 66000 et seq.); and
2. Adopt Resolution No 20-137 entitled "A Resolution of the Cupertino City Council
Approv'mg, the Annual & Five-Year Development Impact Fee Report for FY Ending
June 30, 2020 and Making Required Findings."
Staff Report
A - 2020 Developer In-Lieu Fee Report - Annual and Five-Year
B - Draft Resolution
9.$: Consider changes to the part-time salary schedules for classifications and job
series impacted by minimum wage adjustments.
Recommended Action: Adopt Resolution No. 20-138 establishing changes to part-time
salary schedules for classifications impacted by minimum wage adjustments and
realign wage increases with position advancement.
Staff Report
A - Draft Resolution
B - Part-Time Salary Survey
C - Proposed Adjustments to 2021 Part-Time Salarv Schedule (Redline)
D - 2021 Part-Time Salary Schedule (Clean)
SECOND READING OF ORDINANCES
10. $: Second reading of Ordinance No. 20-2216 to amend Cupertino Municipal
Code Chapter 2.40 (concerning the Disaster Council and the emergency management
program).
Recommended Action: Conduct the second reading and enact Ordinance No. 20-2216:
"An ordinance of the City Council of the City of Cupertino amending Cupertino
Municipal Code Chapter 2.40 (concerning the Disaster Council and the Emergency
Management Program)."
A - Draft Ordinance
Page 5
City Council Agenda December 1, 2020
PUBLIC HEARINGS
11. $: Municipal Code Amendments to adopt glazing and lighting regulations to
implement the Fiscal Year 2019/20 City Council Work Program items related to Dark
Sky and Bird-Safe Design. (Application No. MCA-2019-003and MCA-2019-004;
Applicant: City of Cupertino; Location: City-wide)
Recommended Action: That the City Council:
I. Find the proposed actions are exempt from CEQA; and,
2. Conduct the first reading of Ordinance No. 20-2217 "An Ordinance of the City
Council of the City of Cupertmo Amending City Code to Add Chapter 19.102: Glass
and Lighting Standards and to Amend Chapter 19.08 Definitions, Chapter 19.40
Residential Hillside (RHS) Zones, Chapter 19.60 General Commercial (GC) Zones,
Chatper 19.72 Light Industrial ('ML) and Industrial Park (MP) Zones, and Chapter
19.l24Parking Regulations to Implement Bird-Safe and Dark Sky Policies."
(Attachment A)
Staff Reoort
A - Draft Ordinance for MCA-2019-03 and MCA-2m9-004
B - Comparison of Bird-Safe Regulations
C - Comparison of Lighting and Dark Sky Regulations
D - Public Comments
E - Planning Commission Resolution No. 6914
F - Redline Doaiment for Proposed Modifications to Title 19
G - Draft String Lighting Regulations
ORDINANCES AND ACTION ITEMS
12. $: Updated Administrative Procedures Within the Community F'iinding Grant
Policy.
Recommended Action: Review and adopt updated administrative procedures within
the Community Funding Grant Policy, including an earlier submission date for
applications, program funding range, and affirmation that all qualified applicant
materials will be brought to City Council.
Staff Report
A - Current Community Funding Policy
B - Updated Comrminity Funding Policy (Redline Version)
C - Updated Cornrnunity Funding Policy (Clean Version)
ORAL COMMUNICATIONS - CONTINUED (As necessary)
COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS
ADJOURNMENT
The City of Cup'ertino has adopted the provisions of Code of Civi( Procedure §1094.6; litigatiorx
challenging a fmal decision of the City Counci[ must be brought within 90 days after a decision is
Page 6
CityCouncil Agenda
amzotmced urdess a shorter time is required by State or Federal law.
December 1, 2020
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must
file a petitioyi for reconsideration within ten calendar days of the date the City Clerk mails notice of the
City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipa7
Code §2.08.096. Contact the City Clerk's office for more'mformatiort or go to
http://wwvo.cupertino.org/cityclerk for a recortsideratio'n petition form.
In compliance with the Americarrs with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting zoho is visualLy or hearing impaired or has any disability that needs specia[
assistance shou7a, cal7 the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meetiyig to arrange for assistance. bt addition, upon request, iyi advayice, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
A7?3/ writings or documeyits provided to a majority of tlie Cupertiyio City Council after publication o7
t7ie packet wi(l be made avai7able for pub(ic inspection in the City Clerk's Office [ocated at City Hail,
10300 Torre Avenue, during normal business hours and in Council packet archives 7inked from the
agenda/minutes page on the Cupertino web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipa7 Code 2.08.100
written commtmications sent to the Cupertino City Cormcil Commissioners or City staff concerning a
matter 07? the agenda are 'mcluded as supplemental material to the agendized item. These written
commrmications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so sha77 constitute a waiver of any privacy rights
you may have 072 the information provided to the City.
Page 7
CITY OF STATE OF CALIFORNTA
CUPERTINO
TELECONFERENCE MEETING WITHOUT A PHYSICAL LOCATION
For more information:
(408) 777-3200 www.cupertino.org
CONDUCT OF BUSINESS
The Mayor is the presiding officer of the City Council. Any member of
the public may speak on any item on the agenda for up to three
minutes. All statements and questions must be addressed to the
Mayor.
PUBLICHEARINGS i
The City Council is required by law to
hold public hearings on certain matters
prior to making its decision. Notice to
interested parties is given by legal
advertisement in the local newspaper of
general circulation at least 10 calendar
days preceding the hearing date.
Applications requiring public hearings
include change of zoning, variances, use
permits, and tentative maps.
COUNCIL MEETINGS
The City Council regularly meets the first
and third Tuesdays of each month. These
meetings are held at 6:45 p.m. Closed
sessions, when needed, are normally held
at 6:00 p.m. Closed sessions cover items
such as personnel,litigation, or the sale,
purchase, or lease of property. The law
requires certain actions taken in closed
session to be reported in open session.
Urgent business, holidays, or election
days may trigger special or adjourned
meetings. These meetings will be noticed
beforehand.
AGENDAS, MINuTES, AND PACKETS
AV AILABLE ON THE WEB
Agendas, minutes, and packets for
current and prior City Council and
Planning Commission meetings are
available at www.cupertino.org, or you
can purchase the items on CD.
CITY COUNCIL DECISION IS FINAL
Prior to seeking judicial review of any
adjudicatory (quasi-judicial) decision,
interested persons must file a petition for
reconsideration within ten calendar days
of the date the City Clerk mails notice of
the City's decision. Reconsideration
petitions must comply with the
requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk's
office for more information or go to
www.http://www.cupertino.org/index.as
for a reconsideration
petition form.
City Council hearings serve as a venue for the discussion of sometimes
divergent points of view. Please respect the opinions of others and
refrain from cheering or clapping. That may delay the meeting or
intimidate other persons wishing to express alternate views. Actions
that disrupt the meeting will result in a warning, followed by removal
if disruption continues.
Oral public comments will be accepted during the teleconference
meeting. Comments may be made' during "oralacommuriications" for
matters not on the agenda, and during the public connment period for
each agenda item. Identifying yourself is voluntary and not required to
attend the meeting or provide comments.
FLOWCHART FOR HEARING ITEMS:
i
rr reports ana ma Councilmembers ask clarifying
recommendation questions.
l
Applicant or / Councilmembers ask questions.
Appellant makes / For appeals of approvals, the
presentation / l applicant may respond to
(up to 10 mins.) / i appellants presentation.
l
% Speakers submit a Request to
i Speak card, and are allowed up to
i 3 minutes per individual. Council
members may ask questions of
speakers.
repond to public
( Mayor closes the '\
¥ hearing }
City Council
votes on the
agenda item
Council holds initial discussions
and/or a Councilmember makes a
motion and obtains a second.
The City Council then discusses and
deliberates on the motion(s) and
votes.
CUPERTINO
CITY OF CUPERTINO
AGENDA
CITY COUNCIL
This will be a teleconference meeting without a physical location
Monday, November 2, 2020
5:30 PM
Moved for Election Day
Televised Special Meeting Study Session (5:30) and Regular City Council Meeting (6:45)
TELECONFERENCE / PUBLIC PARTICIP ATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing to obsetve the meeting may do so in one of the following
ways:
1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV.
2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube
and www.Cupertino.org/webcast
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 4:30p.m. on Monday, November 2to the Council at
citycouncil@cupettino.otg. These e-mail comments will also be forwarded to
Councilmembers by the City Clerk's office before the meeting and posted to the City's
website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the City
Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and
display any attachments on the screen, for up to 3 minutes (subject to the Mayor's
discretion to shorten time for public comments). Members of the public that wish to share a
document must email cityclerk@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may provide oral public comments during the teleconference
meeting as follows:
Page I
City Council Agenda November 2, 2020
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the City Council, click on the link below to register in advance and access the
meeting:
Online
Register in advance for this webinar:
https://cityofcupertino.zoom.us/webinar/register/WNYgg2puY7RretAXOqCSWoQ
Phone
Dial: (888) 788 0099 and enter Webinar ID: 978 0200 9869 (Type *9 to raise hand to speak).
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US Went)
Meeting ID: 978 0200 9869
SIP: 97802009869@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Mayor calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
Page 2
City Council Agenda November 2, 2020
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference City Council meeting who is visually or hearing impaired or has
any disability that needs special assistance should call the City Clerk's Office at
408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance.
In addition, upon request, in advance, by a petson with a disability, City Council meeting
agendas and writings distributed for the meeting that are public records will be made
available in the appropriate alternative format.
NOTICE AND CA[[, FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCI'L
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby
called for Monday, November 02, 2020, commencing at 5:30 p.m. for a Study Session. In
accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location. Said special meeting shall be for the
purpose of conducting business on the subject matters listed below under the heading,
"Special Meeting."
SPECIAL MEETING
ROLL CALL - 5:30 PM
STUDY SESSION
1.Presentation on the transition from Level of Service (LOSi to Vehicle Miles
Ttaveled (VMT) for determination of transportation impacts under the California
Environmental Quality Act (CEQA), as required by Senate Bill (SB) 743
Recommended Action: Receive staff presentation and recommendations on the
transition from LOS to VMT; provide input on VMT methods, metrics, thresholds, and
the continued use of LOS outside of CEQA
A - SB743 Draft White Paper
ADJOURNMENT
REGULAR MEETING
PLEDGE OF ALLEGIANCE - 6:45 PM
ROL[ CALL
CEREMONIAL MATTERS AND PRESENT ATIONS
1. $: Certificates of Appreciation to volunteers at the Silicon Vaney Korean School
(SVKS)
Page 3
City Council Agenda November 2, 2020
Recommended Action: Present Certificates of Appreciation to volunteers at the Silicon
Valley Korean Sd"iool (SVKS)
A - Certificates of Appreciation
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Cotmci( on any matter withirt
the jurisdictio;n of the Council and not on the agenda. The total time for Oral Communications will
ordinarily be Limited to one hour. Irtdividual speakers are limited to three (3) minutes. As necessary, the
Chair may further limit the time alloroed to individua7 speakers, or reschedu7e remaining comments to
the ertd of the meeting 07? a first come first heard basis, with priority givery to students. In most cases,
State lava wi77 prohibit the Council from discussing or making any decisions with respect to a matter
not listed 071 the agenda.
REPORTS BY COUNCIL AND STAFF (10 minutes)
2. $: City Manager update on emergency response efforts
Recommended Action: Receive City Manager update on emergency response efforts
3. $: Report on Committee assignments
Recommended Action: Report on Committee assignments
CONSENT CAtENDAR
Urdess there are separate discussions and/or actiorts requested by courtcil staff or a member of the
public, it is requested that items urtder the Cortsent Ca7ertdar be acted ort simultaneousLy.
4.$: Approve the October 20 City Council minutes
Recornrnended Action: Approve the October 20 City Council minutes
A - Draft Minutes
5.$: Accept Accounts Payable for the period ending July 13, 2020
Recommended Action: Adopt Resolution No. 20-118 accepting Accounts Payable for
the period ending July 13, 2020
A - Draft Resolution
B - AP Report
6.$: Accept Accounts Payable for the period ending July 20, 2020
Recommended Action: Adopt Resolution No. 20-119 accepting Accounts Payable for
the period ending July 20, 2020
A - Draft Resolution
B - AP Report
Page 4
City Council Agenda November 2, 2020
7. $: Accept Accounts Payable for the period ending July 27, 2020
Recornrnended Action: Adopt Resolution No. 20-120 accepting Accounts Payable for
the period ending July 27, 2020
A - Draft Resolution
B - AP Report
8. $: Accept Accounts Payable for the period ending August 03, 2020
Recommended Action: Adopt Resolution No. 20-121 accepting Accounts Payable for
the period ending August 03, 2020
A - Draft Resolution
B - AP Report
9. $: Accept Accounts Payable for the period ending August 10, 2020
Recornrnended Action: Adopt Resolution No. 20-122 accepting Acco'u'its Payable for
the period ending August 10, 2020
A - Draft Resolution
B - AP Report
10. l: Accept Accounts Payable for the period ending August 17, 2020
Recommended Action: Adopt Resolution No. 20-123 accepting Accounts Payable for
the period ending August 17, 2020
A - Draft Resolution
B - AP Report
11. $: Accept Accounts Payable for the period ending August 24, 2020
Recornrnended Action: Adopt Resolution No. 20-124 accepting Accourtts Payable for
the period ending August 24, 2020
A - Draft Resolution
B - AP Report
12. $: Accept Accounts Payable for the period ending August 31, 2020
Recornrnended Action: Adopt Resolution No. 20-125 accepting Accounts Payable for
the period ending August 31, 2020
A - Draft Resolution
B - AP Report
13. $: Accept Accounts Payable for the period ending September 08, 2020
Recornrnended Action: Adopt Resolution No. 20-126 accepting Accoints Payable for
the period ending September 08, 2020
A - Draft Resolution
B - AP Report
Page 5
City Council Agenda November 2, 2020
14. $: Accept Accounts Payable for the period ending September 11, 2020
Recommended Action: Adopt Resolution No. 20-127 accepting Accounts Payable for
the period ending September 11, 2020
A - Draft Resohition
B - AP Report
15. $: Accept Accounts Payable for the period ending September 21, 2020
Recommended Action: Adopt ResoIution No. 20-128 accepting Accounts Payable for
the period ending September 21, 2020
A - Draft Resolution
B - AP Report
16. $: Accept Accounts Payable for the period ending September 28, 2020
Recommended Action: Adopt Resolution No. 20-129 accepting Accounts Payable for
the period ending September 28, 2020
A - Draft Resolution
B - AP Report
17. : Authorization to extend the 2015 Contractual Janitorial Service Contract
Recommended Action: Authorize the City Manager to extend the 2015 Contractual
Janitorial Service Contract, Project No. 2015-23 with IMPEC Group, Inc., for a term of
up to one year due to the impacts of COVID-19
A - 2nd Amendment IMPEC Group 2015 }anitorial Services Contract
SECOND READING OF ORDINANCES
18. $: Second reading of Ordinance No. 20-2213adopting Municipal Code
Amendments to CMC Chapter 10.48 Community Noise Control to regulate leaf
blowers to implement the Fiscal Year 2020-21 City Council Work Program items related
to ordinance updates on gas-powered Ieaf blowers. Application No(s).: MCA-2020-002;
Applicant(s): City of Cupertino; Location: Citywide.
Recommended Action: Conduct the second reading and enact Ordinance No. 20-2213:
"An Ordinance of the City Council of the City of Cupertino to Amend Chapter 10.48,
Community Noise Control to Adopt Leaf Blower Regulations.
A - Draft Ordinance No. 20-2213
Page 6
CityCouncil Agenda November2,2020
19, $: Second reading of Ordinance No. 20-2214to adopt minor, cleanup
amendments to the Cupertino Minicipal Code: "An Ordinance of the City Council of
the City of Cupertino amending Cupertino Municipal Code Section 2.04.010
(concerning re@ilar meetings of the City Council); Section 2.28.040 (concerning powers
and duties of the City Manager); Section 8.01.090 (concerning animals in City
buildings); Chapter 11.08 (concerning bicycle licensing and registration); and Section
13.04.190 (concerning activities prohibited in City parks)."
Recommended Action: Conduct the second reading and enact Ordinance No. 20-2214:
"An Ordinance of the City Cou"icil of the City of Cupertino amending Cupertino
Minicipal Code Section 2.04.010 (concerning regular meetings of the City Council);
Section 2.28.040 (concerning powers and duties of the City Manager); Section 8.01.090
(concerning animals in City buildings); Chapter 11.08 (concerning bicycle licensing and
registration); and Section 13.04.190 (conceming activities prohibited in City parks)."
A - Draft Ordinance
20. $: Second reading of Ordinance No. 20-2215 for a one-time adjustment to the
City of Cupertino minimum wage to be consistent with the cities of Los Altos, Palo
Alto, and Santa Clara such that the minimum wage will be consistent among those
cities and the City of Cupertino in 2021 and in subsequent years to achieve a desired
uniformity among the cities of Los Altos, Palo Alto, and Santa Clara
Recommended Action: Conduct the second reading and enact Ordinance No. 20-2215:
"An Ordinance of the City of Cupertino to set the minimum wage for 2021 at $15.65 per
hour".
A - Draft Ordinance
PUBLIC HEARINGS
ORDINANCES AND ACTION ITEMS
21. $: Discuss improvements to the Weed Abatement Program, and approve a
budget appropriation (BMN 2021-105) of $8,046 to supplement outreach for the Weed
Abatement Program and to cover initial inspection fees for properties foind to be in
compliance.
Recommended Action: Discuss improvements to the Weed Abatement Program, and
approve a budget appropriation (BMN 2021-105) of $8,046 to supplement oritreach for
the Weed Abatement Program and to cover initial inspection fees for properties found
to be in compliance.
Staff Report
Page 7
CityCouncil Agenda November2,2020
22. $: Consider investigating potentiaI acquisition of Cupertino Union School
District (CUSD) proper4ry located on Finch Avenue next to D. J. Sedgwick Elementary
School and discuss other potential steps to assist CUSD in light of potential school
closures in Cupertino; provide direction to staff on these issues.
Recommended Action: Provide direction to staff to investigate potential acquisition of
CUSD property located on Finch Avenue next to D. J. Sedgwick Elementary School,
and provide direction on any other potential steps.
ORAL COMMUNICATIONS - CONTINUED (As necessary)
COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS
ADJOURNMENT
The Cih) of Cupertino has adopted the provisiorts of Code of Civil Procedure §1094.6; litigation
char(enging a fina( decision of the Cih) Council must be brought toith'm 90 days after a decision is
armowced unless a shorter time is required by State or Federal lava.
Prior to seeking judicia[ reviezo of any adjudicatory (quasi-judiciaD decision, interested persons must
file a petition for reconsideratiort within ten calendar days of the date the City Clerk maids notice of the
City's decision. Reconsideration petitiorts must comply with the requiremertts of Cupertino Municipal
Code §2.08.096. Contact the Cih) C(erk's office for more information or go to
http://wrmo.cupertino.org/cityclerk for a reconsiderat'torx petition form.
In compliance with the Americans with Disabilities Act (ADA), anyone who is pranning to atte;nd this
telecortference meeting who is visually or hear'mg impaired or has any disability that needs special
assistance shouU call the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of the
meetirtg to arrange for assistance. Irt addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meetirtg that are public records wil7 be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the Cupertino City Couricil after puMication oj
the packet will be made available for public inspection irt the Cih) Clerk's Office Located at City Hall,
10300 Torre Avertue, duri;ng normal business hours and in Cotmcil packet archives Linked from the
agenda/minutes page on the Cupertino zoeb site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communicatiorts sent to the Cupertino City Council Commissioners or City staff cortcern'mg a
matter 072 the agenda are included as supplementa( material to the agertdized item. These rorittert
commtmications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished rtot to include any persorta( or private i4ormation in roritten communications to
Page 8
City Council Agenda November 2, 2020
the City that you do not zoish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City.
Page 9
THECITYCOUNCIL ANDSTAFF
CITY COUNCIL
Cupertino is a General Law city organized under and subject to statutes of the State of California. It is g,overned by
the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to
four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one-
year term.
The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council.
These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission,
Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission,
Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission.
Council members also serve on a variety of regional bodies; including:
- Association of Bay Area Governments
League of California Cities
Santa Clara County (SCC) Cities Association
SCC Emergency Preparedness Council
SCC Library District
SCC Emergency Preparedness Commission
Santa Clara Valley Water Commission and Water District
SCC Transportation Authoritym
West Valley Mayors and Managers
STAFF
The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for
interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager
coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the
advisor to the City Council as a whole.
TYPES OF COUNCIL ACTIONS
ORDINANCES
Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will
first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second
reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which
time the summary of the ordinance is published in a local newspaper approved for this purpose.
RESOLUTiONS
Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific
actions. These go into effect when adopted.
APPEALS
Any interested person, including a Council member, may appeal a Planning Commission or Director of Community
Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14
calendar days ofthe mailing ofthe notice ofthe decision.
RECONSIDERATION
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition
for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision.
Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the
City Clerk's office for rot:rre information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a ,
reconsideration petition form.
COMMUNICATING WITH COUNCIL
All Council members: citycouncil@cupertino.org
StevenScharf SSchaf@cupertino.org
DarcyPaul DPaul@cupertino.org
LiangChao LiangChao@cupertino.org
RodSinks RSinks@cupertino.org
Jon Robert Willey JWilley@cupertino.org
Executive Assistant AshleyS@cupertino.org
CityHall www.cupertino.org
(408) 777-3191
(408) 777-3195
(408) 777-3192
(408) 777-3194
(408) 777-3193
(408) 777-8204
(408) 777-CITY
Please note: the City Council discourages submission of written materials on the day of the meeting as this does not
provide enough time to give the materials fair evaluation. If you must provide written materials on the day of the
meeting, as least one copy must be given to the City Clerk for the permanent record, and ten copies are preferred.
NEWS AND NOTICES FROM CITY HAIL
EMAII
Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify
TELEVISION
The City Channel broadcasts City Council and Planning Commission meetings, as well as agenda previews, public
service announcements, and other programs of community interest, on Channel 26 in Cupertino. The meetings
are shown at these times:
Tuesday (live) 6:45 p.m. Friday (replay) 10:00 a.m.
Thursday (replay) 7:00 p.m. Saturday (replay) 9:00 a.m.
INTERNET
City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "I Want
To, View City Council meetings".
News and community information can also be found at:
https://www.facebook.com/cityofcupertino/
https://twitter.com/CityofCupertino
https://www.instagram.com/cityofcupertino
AUDIO
Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages, and emergency
announcements.
rlTlllllUllllajlllll0jl0alljLjlljlllllllllUljljllJllllIIlkJUjffllllljllllUllIJIlllllIilu_IlllNllAllMlllllJlUllILllI&UO&allljlljalljljlllljljjlN0jllllllllj uinunuuauiaaiaauuiuniiiiiuiniainuuaff
USEFUL TELEPHONE NUMBERS
City of Cupertino (City Hall) General Information and Comments (408) 777-CITY
Fire (Emergency) Santa Clara County Fire Dept. dispatch 911
Fire (Non-Emergency ) Santa Clara County Fire Dept. (408) 378-4010
Garbage RecologySouthBay (408)725-4020
Gas & Electricity Pacific Gas & Electric (PG&E) 1-800-743-5000
Recreation & Community Quinlan Community Center (408) 777-3120
Services
Police (Emergency) Santa Clara County Sheriff dispatch 911
Police(Non-Emergency) SantaClaraCountySheriff (408)868-6600
Public Health Santa Clara County Public Health (408) 732-3720
SanitarySewers CupertinoSanitary District (408) 253-7071
Water SanJoseWater (408)279-7900
CaliforniaWater (650)917-0152
CU PERTINO
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV.
2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube
and www.Cupertino.otg/webcast
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00p.m. on Tuesday, September 15to the Council at
citycouncil@cupertino.org. These e-mail comments will also be forwarded to
Councilmembers by the City Clerk's office before the meeting and posted to the City's
website after the meeting.
2) E-mail comments during the times fot public comment duting the meeting to the City
Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and
display any attachments on the screen, for up to 3 minutes (subject to the Mayor's
discretion to shorten time for public comments). Members of the public that wish to share a
document must email cityclerk@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may provide oral public comments during the teleconference
meeting as follows:
Page 1
Council *rA'7' o-a '- ' " : -'a - ay.a'1 ".: "-ia :'." a aiAgAenaa September 15, 2020
'1, a A, f pyblic coJmmen-ts'wilf tie acc'eptea during the teleconference meeting. Comments may
- be made dtiring "orb' com@uqi<,ffitipns"'for matters not on the agenda, and during the
a: public
*. - To' address the City Council, click on the link below to register in advance and access the
meeting:
Online
Register in advance for this webinar:.
https://cityofcupertino.zoom.us/webinar/register/'l/VNSsNkBSINS36NcbKTHIonA
Phone
Dial: (888) 788 0099 and enter Webinar ID: 946 7129 8480 (Type *9 to raise hand to speak).
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
Meeting ID: 946 7129 8480
SIP: 94671298480@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, f:ollowed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public commettt but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Mayor calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
Page 2
City Council Agenda Septembet 15, 2020
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference City Council meeting who is visually or hearing impaired or has
any disability that needs special assistance should call the City Clerk's Office at
408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance.
In addition, upon request, in advance, by a person with a disability, City Council meeting
agendas and writings distributed for the meeting that are public records will be made
available in the appropriate alternative format.
NOTICE AND CALL FOR A SPECIAL MEETING (STUDY SESSION) AND REGULAR
MEETING OF THE CUPERTINO CITY COUNCIL, AND SPECIAL MEETING OF THE
CUPERTINO PUBLIC FACILITIES CORPORATION
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby
called for Tuesday, September 15, 2020, for a study session commencing at 5:30 p.m. In
accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location. Said special meeting shall be for the
purpose of conducting business on the subject matters listed below under the heading,
"Special Meeting." The regular meeting items will be heard at 6:45 p.m. In accordance with
Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting
without a physical location. The special meeting of the Cupertino Public Facilities
Corporation will immediately follow the regular meeting. In accordance with Governor
Newsom's Executive Order No-29-20, this will be a teleconference meeting without a
physical location. Said special meeting shall be for the purpose of conducting business on
the subject matters listed below under the heading, "Special Meeting,"
SPECIAL MEETING
ROLL CALL - 5:30 PM
STUDY SESSION
1.$: Study Session on Proposed Revisions to the Permitting Guidelines for Small
Cell Facilities within the Public Right-of-Way
Recommended Action: Conduct a study session on proposed revisions to the
permitting guidelines for small cellular facilities in the public Right-of-Way and
provide recommendations
Staff Report
A - Guidelines for Small Cell Encroachment Permit Submittals Updated 8-27-20
B - Redlines - Guidelines for Small Cell Encroachment Permit Submittals
ADJOURNMENT
REGULAR MEETING
Page 3
City Council Agenda September 15, 2020
PLEDGE OF ALLEGIANCE - 6:45 PM
ROLL CALL
CEREMONIAL MATTERS AND PRESENT ATIONS
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persorxs wishing to address the Cotmci7 on any matter withirt
the jurisdiction of the Counci( and rxot 07';1 the agenda. The total time for Oral Communications wi('L
ordinarily be limited to one hour. Irtdividua7 speakers are Limited to three (3) minutes. As necessary, the
Chair may further limit the time allowed to i;ndividual speakers, or reschedule remaining comments to
the ertd of the meeting 072 a first come first heard basis, with priority given to studertts. In most cases,
State Law will prohibit the Council from discussing or making any decisions with respect to a matter
not listed 072 the agenda.
REPORTS BY COUNCIL AND STAFF (10 minutes)
1. $: City Manager update on emergency response efforts
Recommended Action: Receive City Manager update on emergency response efforts
2. $: Report on Committee assignments
Recornrnended Action: Report on Committee assignments
CONSENT CALENDAR
11rdess there are separate discussions and/or actions requested by council, staff or a member of the
public, it is requested that items under the Consertt Calertdar be acted ort simuttaneously.
3. $: Approve the August 18 City Council minutes
Recommended Action: Approve the August 18 City Council minutes
A - Draft Minutes
4.Approve and authorize the City Manager to execute a Master Agreement
between the City of Cupertino and Starbird Consulting, LLC to provide environmental
consulting services on various Capital Improvement Program (CIP) projects
Recommended Action: Approve a Master Agreement between the City of Cupertino
and Starbird Consulting, LLC and authorize the City Manager to execute a Master
Agreement in the amount not-to-exceed $400,000 for a term of three years with an
option to extend for an additional period of up to two years
A - Draft Contract
Page 4
City Council Agenda September 15, 2020
5.Temporary rent reductions for Coffee Society lease of library storefront space
and for Blue Pheasant lease of restaurant space adjacent to the Blackberry Farm Golf
Course to address hardships from COVID-19 impacts
Recornrnended Action: Authorize the City Manager to execute all documentation
necessary to temporarily reduce rental payments by 50-percent (50%) for the Coffee
Society and Blue Pheasant lessees during State and County mandated Shelter-in-Place
orders and restrictions on indoor dining
A - Coffee So6ety Lease Agreement
B - Blue Pheasant Lease Agreement
STUDY SESSION
6.6: Study session regarding policy options to reduce secondhand smoke exposure
in Cupertino
Recommended Action: Provide direction on policy options to reduce exposure to
secondhand smoke, including in multi-unit housing
Staff Reoort
A - Tobacco Free Cornrnunities Policies in Santa Clara Corinty
B - Smoke-free Multi-Unit Housing, Santa Clara Corinty Public Health Department
SECOND READING OF ORDINANCES
7.l: Second reading of Ordinance No. 20-2200 Municipal Code Amendments to
regulate Short-Term Rental activity in the City and other minor clarification edits in
Title 19. (Application No(s).: MCA-2018-02; Applicant (s): City of Cupertino; Location:
Citywide)
Recommended Action: Conduct the second reading and enact Ordinance No. 20-2200:
" An Ordinance of the City Council of the City of Cupertino Amending Title 3, Revenue
and Finance: Chapter 3.12(Transient Occupancy Tax), Revenue and Finance,
Amending Title 5, Business License and Regulations: Chapter 5.08 (Short-Term Rental
Activity), Amending specified chapters of Title 19, Zoning, of the Cupertino Municipal
Code Chapter 19.08 (Definitions), Chapter 19.12 (Administration), and Chapter 19.120
(Home Occupations), to regulate Short-Term Rental uses in Residential Zoning
Districts."
Staff Reoort
A - Draft Ordinance No. 20-2200
B - RB dline Document Indicating Changes to Title 3 5 and 19
C j August 18, 2020 Staff Report
PUBLIC HEARINGS
8. $: Consider amending the Fiscal Year 2020-21 Fee Schedule to establish a new fee
for Short-Term Rental Registration
Page 5
City Council Agenda Septembet 15, 2020
Recornrnended Action: l'dopt Resolution No. 20-113 (Attachment A) amending the
Fiscal Year 2020-21 Fee Schedule to establish a new fee for Short-Term Rental
Registration
Staff Report
A - Draft Resolution Amending the Fee Schedule to Include a Short-Term Rental Registration Fee
B - Short-Term Rental Fees in Other Cities
ORDINANCES AND ACTION ITEMS
$: Consideration of installing a rainbow crosswalk or intersection on City streets
and other altematives
Recommended Action: Receive report on the consideration of installing a rainbow
crosswalk or intersection on City streets or alternative locations and provide input
Staff Reoort
A - Examples of Rainbow-Colored Street Surface Installations and Other Alternates
B - Aerial View of Torre Avenue at Town Center Lane
C - Aerial View of Stevens Creek Blvd at Finch Avenue
10. $: Authorizing the sale and delivery of 2020A Certificates of Participation
("Certificates") to refinance outstanding Certificates of Participation (2012 Refinancing
Project) ("2m2 Certificates" or "Refunded Certificates") for debt service savings and
authorizing related documents and actions.
Recornrnended Action: Adopt Resolution No. 20-114 of the City Council of the City of
Cupertino authorizing the sale and delivery of 2020A Certificates of Participation in a
principal amount not to exceed $27 million, authorizing execution and delivery of
certain documents relating thereto, and directing certain actions in connection
therewith.
Staff Reoort
A - Good Faith Estimates
B - Draft Resolution
C - Site Lease
D - Lease Agreement
E - Memorandum of Lease Agreement
F-Assignment Agreement
G - Trust Agreement
H - Escrow Agreement
I - Termination Agreement
J - Certificate Purchase Agreement
K - Prelitninary Official Statement
L - Amended Debt Management Policy
11. $: Presentation on the 2020 Blackberry Farm Entrance Road (Entrance Road)
Improvements Feasibility Study Report and request that the City Council endorse an
alternative to improve pedestrian and bicycle access to Blackberry Farm for
environmental review
Page 6
CityCouncil Agenda Septemberl5,2020
Recornrnended Action: Endorse an alternative to improve pedestrian and bicycle
visitor access improvements to the Blackberry Farm Entrance Road for review under
the California Environmental Quality Act
Staff Report
A - BBF Entrance Road Improvements Feasibility Study
B - Alternatives Comparison Table and Diagrams
C - Legal Description and Plat Map - 10301 Byrne
D - Meeting Notification Letter to Residents dated Sept 8 2020
12. l: An Urgency Ordinance temporarily waiving permit fees for certain temporary
commercial signs and banners.
Recommended Action: That the City Council:
1. Find that the proposed actions are exempt from CEQA; and,
2. Conduct the only reading and enact Urgency Ordinance No. 20-2211: "An Urgency
Ordinance of the City Council of the City of Cupertino temporarily waiving permit fees
for certain temporary commercial signs and banners."
Staff Report
A - Draft Urgency Ordinance
13. l: An Emergency Order authorizing the outdoor operations of qualifying
establishments (retail uses, personal care services uses, and gym and fitness facilities)
pursuant to a Special Temporary Outdoor Operations Permit.
Recommended Action: Ratify the Emergency Order authorizing the outdoor
operations of qualifying establishments (retail uses, personal care services uses, and
gym and fitness facilities) pursuant to a Special Temporary Outdoor Operations Permit.
Staff Repoort
A - Emergency Order No. 20-02
B - California Blueprint Activitya and Business Tiers
C - Mandatory-Directives-Personal-Care-Services
D - Mandatory-Directives-Gyms-Fitness-Facilities
E - Santa Clara Coru'itya COVID-19 Requirements for All Businesses
F - CA Industry-Specific Guidelines
14. 3: Resolution amending the City of Cupertino Conflict of Interest Code for
officials and designated employees and requiring electronic filing of all Statements of
Economic Interest (Form 700s); 2020 Local Agency Biennial Notice
Recornrnended Action: a.) Adopt Resolution No. 20-115 rescinding Resolution No.
18-092 and amending the City of Cupertino Conflict of Interest Code for officials and
designated employees and requiring electronic filing of all Statements of Economic
Interest; and b.) Authorize the City Manager to sign the required 2020 Local Agency
Biennial Notice
Page 7
City Council Agenda September 15, 2020
A - Draft Resoltition and Conflict of Interest Code (redline)
B - Draft Resohition and Conflict of Interest Code (clean)
C - Adopted Resolution No. 18-092
D - 2020 Local Agency Biennial Notice
ORAL COMMUNICATIONS - CONTINUED (As necessary)
COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS
ADJOURNMENT
NOTICE AND CALL FOR A SPECIA[ MEETING OF THE CUPERTINO PUBLIC
FACILITIES CORPORATION
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Public Facilities
Corporation is hereby called for Tuesday, September 15, 2020, commencing immediately
following the Cupertino City Council Regular meeting (which starts at 6:45 p.m.). In
accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location. Said special meeting shall be for the
purpose of conducting business on the subject matters listed below under the heading,
"Special Meeting."
SPECIAL MEETING OF THE CUPERTINO PUBLIC FACILITIES CORPORATION
ROLL CALL - Immediately following Regular meeting
CONSENT CALENDAR
1.$: Approve the April 17, 2012 Public Facilities Corporation minutes
Recommended Action: Approve the April 17, 2012 Public Facilities Corporation
minutes
A - Draft Minutes
2.$: Approve the January 19, 2016 Public Facffities Corporation minutes
Recommended Action: Approve the January 19, 2016 Public Facfflties Corporation
minutes
A - Draft Minutes
3. $: Approve the July 5, 2017 Public Facilities Corporation minutes
Recommended Action: Approve the July 5, 2017 Public Facffities Corporation minutes
A - Draft Minutes
ORDINANCES AND ACTION ITEMS
Page 8
City Council Agenda September 15, 2020
4.$: Authorizing the execution and delivery of documents relating to the sale and
delivery of the City of Cupertino's 2020A Certificates of Participation ("Certificates") to
refinance the City's outstanding Certificates of Participation (2012 Refinancing Project)
("2012Certificates" or "Refunded Certificates") for debt service savings and
authorizing related actions.
Recommended Action: Adopt Resolution No. 20-01 of the Board of Directors of the
Cupertino Public Facilities Corporation authorizing the execution and delivery of
documents relating to the sale and delivery of 2020A Certificates of Participation in a
principal amount not to exceed $27million and authorizing and directing certain
actions in connection therewith.
Staff Reoort
A - Good Faith Estimates
B - Draft Resolution
Note: The Corporation staff report and resolution refer to documertts that are attached in the
companion rqiort ort the Cih) Courxcil agenda as Item No 10.
ADJOURNMENT
The Cih) of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; Litigation
challertg'mg a final decision of the Cit37 Counci7 must be brought within 90 days after a decision is
announced undess a shorter time is required by State or Federal law.
Prior to seeking judicia7 reviezo of any adjudicatory (quasi-judicial) decision,'mterested persons must
file a petition for reconsideration within ten calendar days of the date the City Clerk mails ;notice of the
City's decision. Reconsideration petitions must comply with the requirements of Cupert'mo Municipal
Code §2.08.096. Contact the Cih) Clerk's office for more informatiorx or go to
htfp://wrow.cupertino.org/cih)clerk for a reconsiderahon petition form.
bt compliartce with the Americans with Disabilities Act (ADA), anyone who is planni'ng to attend this
teleconference meeting zoho i's visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of the
meeting to arrange for assistance. by addition, upon request, 'm advance, by a person with a disability,
meeting agendas and zoritings distributed for the meeting that are public records wil7 be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the Cupertino City Council after publication of
the packet zoil7 be made available for public inspection in the Cih) Clerk's Office Located at City Hall,
10300 Torre Avenue, during normal bus'mess hours arid irt Counci7 packet archives Linked from the
agerxda/mirtutes page on the Cupertino web site.
Page 9
City Council Agenda September 15, 2020
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipa7 Code 2.08.100
writtert communications sertt to the Cupertino City Council Commissioners or City staff concerning a
matter 07? the agenda are included as supplemental material to the agendized item. These writtert
communications are accessible to the pub7ic through the City's website and kept in packet archives. You
are hereby admortished not to include any personal or private iryformatiort in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of arty privacy rights
you may have 072 the i4ormation provided to the City.
Page 10
CITY OF
CUPERTINO
STATE OF CALIFORNIA
I. .AN
EMPLOY OF CUPERTIr=iO
DEPART-
'&!leVle
TELECONFERENCE MEETING WITHOUT A PHYSICAL LOCATION
For more information:
(408) 777-3200 www.cupertino.org
COND'UCTOFBUSINESS 'a ' a ' o"'7; =;a'-'7":a=":""
- The *ayor,is !he prgs3ding officer.of the City Council. Any memb.e,r of
the public may speak on any item on the agend'a. for up to t'hree
' minutes. All statements.and questions must be addressed tdthe
Mayor. .,1
City Council hearings serve as a venue for the discussion;of-some$nes
divergent points of view. Please respect the opinions of others'and
refrain fromcheering or clapping. That may delay. the meetini or
intimidate other persons wishing to express alternate/views. Actions
that disrupt the meeting will result in a warning, followed by removal
if disruption continues.
Oral public comments will be accepted during the teleconference
meeting. Comments may be made during "oral communications" for
matters not on the agenda, and during the pub!ic'c6mmept perioa for
each agenda item. Identifying yourself is voluntary and not required to
attend the meeting or provide comments.
FLOWCHART FOR HEARING ITEMS:
Maaygoern7,taroitdeumces i vciosiutsncormoeumtsibdeerscormepmou"nicaantionssi.e
+
2. H ::;::emb-s ask clarifying
l
/ Applicantor / i Councilmembersaskquestions.
/ Appellant makes / d For appeals of approvals, the
/ presentation / I applicant may respond to
/ (up to 10 mins.) / i appellants presentation.
i
Mayorinvitesmembersof 4-"1 Speakers submit a Request to
the public to speak about i Speak card, and are allowed up to
the agenda item i 3 minutes per individual. Council
i members may ask questions. of
l speakers.+
Mayor Invites
applicant/appellant to
repond to public
l
(Mayohrecalorlsnegsthe )
+
Council holds initial discussions
and/or a Councilmember makes a
8, , Council' I , motion and obtains a second.
a votes on the
agemdaitem The City Council then discusses anddeliberates on the motion(s) and
votes.
I
PUBLIC HEARINGS
The City Council is required by law to
hold public hearings on certain matters
prior to making its decision. Notice to
interested parties is given by legal
advertisement in the local newspaper of
general circulation at least 10 calendar
days preceding the hearing date.
Applications requiring public hearings
include change of zoning, variances, use
permits, and tentative maps.
COUNCIL MEETINGS
The City Council regularly meets the first
and third Tuesdays of each month. These
meetings are held at 6:45 p.m. Closed
sessions, when needed, are normally held
at 6:00 p.m. Closed sessions cover items
such as personne5 litigation, or the sale,
purchase, or lease of property. The law
requires certain actions taken in closed
session to be reported in open session.
I
Urgent business, holidays, or election
days may trigger special or adJourned
meetings. These meetings will be noticed
beforehand.
AGENDAS, MINUTES, AND PACKETS
AV AILABLE ON THE WEB
Agendas, minutes, and packets for
current and prior City Council and
Planning Commission meetings are
available at www.cupertino.org, or you
can purchase the items on CD.
CITYCOUNCILDECISIONISFINAL _
Prior to seeking judicial review of any '
adjudicatory (quasi-judicial) decision,
interested persons must file a petition for
reconsideration within ten calendar days
of the date the City Clerk mails notice of
.the City's decision. Reconsideration
petitions must comply with the
requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk's
office for more information or (4o to
www.http://www.cupertino.orz/index.as
for a reconsideration
petition form.
CUPERTINO
CITY OF CUPERTINO
AGENDA
CITY COUNCIL
This will be a teleconference meeting without a physical location.
Tuesday, August 18, 2020
6:45 PM
Teleconference Meeting
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV.
2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube
and www.Cupertino.org/webcast
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00p.m. on Tuesday, August 18to the Council at
citycouncil@cupertino.org. These e-mail comments will also be fomarded to
Councilmembers by the City Clerk's office before the meeting and posted to the City's
website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the City
Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and
display any attachments on the screen, for up to 3minutes (subject to the Mayor's
discretion to shorten time for public comments). Members of the public that wish to share a
document must email cityclerk@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may provide oral public comments during the teleconference
meeting as follows:
Page I
City Council Agenda August 18, 2020
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for mattets not on the agenda, and during the
public comment period for each agenda item.
To address the City Council, click on the link below to register in advance and access the
meeting:
pnline
Register in advance for this webinar:
https://cityofcupertino.zoom.us/webinar/register/WNwDzVZMqyTb-AvpElinhFjw
Phone
Dial: (888) 788 0099 and enter Webinar ID: 932 6187 9557 (Type *9 to raise hand to speak).
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 932 6187 9557
SIP: 93261879557@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address arid a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Mayor calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
Page 2
City Council Agenda August 18, 2020
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference City Council meeting who is visually or hearing impaired or has
any disability that needs special assistance should call the City Clerk's Office at
408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance.
In addition, upon request, in advance, by a person with a disability, City Council meeting
agendas and writings distributed for the meeting that are public records will be made
available in the appropriate alternative format.
PLEDGE OF ALLEGIANCE
ROLL CALL
CEREMONIAL MATTERS AND PRESENT ATIONS
1.$: Proclamation recognizing the 100th anniversary of the 19th Amendment
granting women the right to vote and commending the League of Women Voters
efforts to fight for voters' rights.
Recornrnended Action: Present proclamation recognizing the 100th anniversary of the
19th Amendment granting women the right to vote and commending the League of
Women Voters efforts to fight for voters' rights.
A - Prodamation
POSTPONEMENTS
2.$: Municipal Code Amendment to Chapter 10.48 Cornrnunity Noise Control to
consider regulations for Leaf Blowers and to consider proposed amendments for
clarification, readability and ease of implementation. Application No(s).:
MCA-2020-002; Applicant(s): City of Cupertino; Location: Citywide has been continued
to September 15.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishirtg to address the Courtci7 on any matter within
the jurisdictiorx of the Council arid riot on the agenda. The total time for Oral Commurtications will
ordinarily be limited to one hour. Individual speakers are limited to three (3) minutes. As necessary, the
Chair may further limit the time allowed to irtdividua'L speakers, or reschedule rema'ming comments to
the end of the meeting 072 a first come first heard basis, with priorih) givert to students. h most cases,
State Lava wi77 prohibit the Counci7 from discussing or makirxg any decisions with respect to a matter
not 7isted on the agenda.
REPORTS BY COUNCIL AND STAFF (10 minutes)
3. $: City Manager update on COVID-19 response efforts
Recommended Action: Receive City Manager update on COVID-19 response efforts
Page 3
City Coiuicil Agenda August 18, 2020
4. $: Report on Cornrnittee assignments
Recommended Action: Report on Committee assignments
CONSENT CALENDAR
Urdess there are separate discussions artd/or actions requested by council, staff or a member of the
public, it is requested that items urtder the Consertt Calertdar be acted on simultaneously.
5. $: Approve the July 7 City Council minutes
Recommended Action: Approve the July 7 City Council minutes
A - Draft Minutes
6. $: Approve the Jiy 8 City Council minutes
Recommended Action: Approve the July 8 City Coiu'icil minutes
A - Draft Minutes
7. $: Approve the July 21 City Council minutes
Recommended Action: Approve the July 21 City Council minutes
A - Draft Minutes
Treasurer's Investment Report for period ending June 30, 2020
Recommended Action: Approve Treasurer's Investment Report for period ending Jiu"ie
30. 2020.
A - Treasurer's Investment Report 06.30.20
B - Wells Fargo Mkt Cost Report 06.30.20
C - Wells Fargo Operating Statement 06.30.20
D - LAIF Statement 06.30.20
l: Award and authorize the City Manager to execute a construction contract with
Golden Bay Construction, Inc. for the Stevens Creek Boulevard Bike Lane
Improvements - Phase I Project (Project No. 2019-11)
Recornrnended Action: Award a construction contract for the Stevens Creek Boulevard
Bike Lane Improvements - Phase 1 project; and authorize the City Manager to execute a
construction contract with Golden Bay Construction, Inc. in the amount of $811,156;
and further authorize the Director of Public Works to execute any necessary change
orders up to a construction contingency budget of $82,000, approximately 10% of the
contract amount, to address unforeseen conditions during construction, for a total of
$893,156.
A - Draft Contract
Page 4
City Council Agenda August 18, 2020
10, $: Award of a Design-&iild contract for the Cupertino Library Expansion Project
(Project No. 2020-03), which involves the design and construction of 5,626 square feet
expansion to the existing library building ("Project").
Recornrnended Action: Award a Design-Build contract for the Cupertino Library
Expansion Project and authorize the City Manager to execute the contract in the
amount of $6,476,168 with Rodan Builders, Inc., as the Design Build Entity, and further
authorize the Director of Public Works to execute any necessary change orders up to a
contingency of $500,000, for a total appropriation of $6,976,168. If the City Council
wishes to approve the Design-Build contract, staff recommends adopting the following
resolution:
1. Adopt Resolution No. 20-103, A Resolution of the Cupertino City Council awarding a
Design-Build contract for the Cupertino Library Expansion Project and authorizing the
City Manager to execute the contract in the amount of $6,476,158 with Rodan Builders,
Inc., and further authorize the Director of Public Works to execute any necessary
change orders up to a contingency of $500,000, for a total authorized appropriation of
$6,976,168 (Attachment A)
A - Draft Resolution
B - Contract
C - Stimmary Comparison of Responsive Proposals
D-I - Staff Report for Architectural and Site Approval Permit ASA-2020-004
D-2- Draft Resolution approving an Architechiral and Site Aprroval Permit ASA-2020-004
D-3 - Plan Set
D-4 - Draft Addendum to the Mitigated Negative Declaration for the Civic Center Master Plan
D-5 - 3A - Attachment 3 Appendix A Cupertino Civic Center Parking Study
D-6 - 3B - Attachment 3 Appendix B - V&IT Analysis
SECOND READING OF ORDINANCES
11. $: Prohibition of parking along McClellan Road between Stelling Road and De
Anza Boulevard, and along Pacifica Drive between De Anza Boulevard and Torre
Avenue for accommodation of Class IV bicycle lanes.
Recornrnended Action: Conduct the second reading of Ordinance 20-2210; "An
Ordinance of the City Council of the City of Cupertino amending Table 11.24.150
Related to Prohibition of Parking Along Certain Streets."
Staff Report
A - Redlined Ordinance
B - Draft Ordinance (Clean)
C - Proposed On-Street Parking Prohibition
D - Jine 10 Letter to Property Owners (1)
E - Jrine 29 Letter to Property Owners (1)
PUBLIC HEARINGS
Page 5
City Council Agenda August 18, 2020
12. $: Petition for Reconsideration of the City Council decision on April 21, 2020 to
deny an appeal and uphold the approval of a Minor Residential Permit to allow a
second-story balcony. (Application: RM-2017-39; Applicant: Francis Kun (Tsai
residence); Project Location: 21865San Femando Avenue; A.P.N.: 357-15-043;
Petitioners: Shay-Jan Huang and Eric and Cindy Fang)
Recommended Action: That the City Council adopt the Resolution No. 20-104
(Attachment A) denying the Petition for Reconsideration, which does not meet the
requirements of Cupertino Municipal Code (CMC) Section 2.08.096.
A - Draft Resolution Denyiiig the Petition for Reconsideration
B - Residential Design Review (R-2017-33) and Minor Residential (RIM-2017-39) Permit Action Letter
6/25/2019
C - Appeal of the Planning Commission's Decision 11/26/2019
D - City Coincil Staff Report 4/21/2020
E - City Coincil Action L.etter and Resolution No. 20-036
F - Petition for Reconsideration 5/4/2020
G - Public Hearing Procedures
13. $: Consider approving a development proposal to demolish a 71,250 square foot
retaiI center (The Oaks), remove and replace 74protected trees, and construct a
mixed-used development consisting of 267 housing units (88 Rowhouse/Townhouses,
179 senior apartments of which 131 are senior licensed assisted living units and 48 are
affordable or below market rate ("BMR") senior independent living units), 27 memory
care licensed assisted living residences ("memory care residences"), and 20,000 square
feet of commercial space. The applicant is requesting a Heart of the City Exception for
retail frontage along Stevens Creek Boulevard. The applicant is also requesting a
density bonus, including associated density bonus parking reduction and density
bonus waivers for height, slope line setback, and dispersion of BMR housing units, as
welI as an incentive/concession for the consolidation of BMR housing units in a single,
senior building. City approvals would be certification of the Final Environmental
Impact Report, Development Permit (including findings regarding density bonus,
parking reduction, concession, and waivers), Architectural and Site Approval Permit,
Tree Removal Permit, Use Permit, Heart of the City Exception, and Vesting Tentative
Map; (Application No(s): DP-2018-05, ASA-2018-05, TM-2018-03, TR-2018-22,
U-2019-03, EXC-2019-03, EA-2018-04; AppIicant(s): KT Urban (Mark Tersini); Location:
21267 Stevens Creek Boulevard; APN #326-27-042, -043. (Continued from June 2).
Page 6
City Council Agenda August 18, 2020
Recommended Action: Staff recommends that the City Council consider the evidence
presented and approve the project in accordance with the following draft resolutions
(Attachments A-G). If the City Council wishes to approve the project, adopt the
following resolutions:
1. Resolution No. 20-105 certifying the Final Environmental Impact Report and
adopting the mitigation measures and Mitigation and Monitoring Reporting Program
(EA-2018-04)
2. Resolution No. 20-106 approving the Development Permit (DP-2018-05); EA-2018-04,
DP-2018-05, Westport Cupertino August 18, 2020
ASA-2018-05, U-2019-03, 21267 Stevens Creek Boulevard TM-2018-03, EXC-2019-03,
TR-2018-22
3. Resolution No. 20-107approving the Architectural and Site Approval Permit
(ASA2018-05)
4. Resolution No. 20-108 approving the Use Permit (U-2019-03)
5. Resolution No. 20-109 approving the Vesting Tentative Map (TM-2018-03)
6. Resolution No. 20-110 approving the Heart of the City Exception (EXC-2019-03); and
7. Resolution No. 20-111 approving the Tree Removal Permit (TR-2018-22)
A - Draft Resolution for EA-2018-04
B - Draft Resolution for DP-2018-05
C - Draft Resolution for ASA-2018-05
D - Draft Resolution for U-2019-03
E - Draft Resolution for TM-2018-03
F - Draft Resolution for EXC-2019-03
G - Draft Resolrition for TR-2018-22
H - Planning Commission Resolution No. 6908
I - Project Description
J - Below Market Rate Project Description
K - Letter from Andy Faber to Eric S. Phillips dated November 30, 2018
L - Letter from Andy Faber to the Planning Commission dated April 22, 2020
M - Density Bonus Waiver Request: Enhanced Senior and Family Living Project
N - Letter from Randv Bekerman, representing Atria Senior Living dated Jine 24, 2020
0 - Letter from Andrew Faber to Gian Paolo Martire, dated July 31, 2020
P - Letter from KT Urban, Atria, and Related to Gian Paolo Martire, dated July 31, 2020
0 - Memo from f Design Group, Westport Density Bonus Waiver Review - Enhanced Senior and
Family Living Project, dated July 7, 2020.
R - Memo from Sally Nielsen, Vice President, Hausrath Economics Group, Westport (upertino : Peer
Review of Economic Justifications for a Densitv Bonus Concession, dated August 11, 2020.
S - Westport Cupertino Retail Layout Analysis
T - Alternate Retail Plan
U - Memo from RRM Design Group, Westport Design Review - Tower Element, dated May 1, 2020.
V - Final EIR
W - ERC Recommendation dated April 16 2020
X - Public Comments
Y - Project Plans
Page 7
City Council Agenda August 18, 2020
14. 3: Municipal Code Amendments to regulate Short-Term Rental activity in the
City. A new Chapter 5.08 (Short Term Rental Activity) is proposed and amendments
are proposed to Chapter 3.12 (Transient Occupancy Tax), Chapter 19.08 (Definitions)
and Chapter 19.120 (Home Occupations), of the Cupertino Municipal Code. Minor
process related clarifications are also proposed in Chapter 19.12. (Application No(s)
MCA-2018-02j Applicant(s): City of Cupertino; Location: Citywide)
Recommended Action: That the City Council:
1. Conduct the first reading of Ordinance No. 20-2200: An Ordinance of the City
Council of the City of Cupertino Amending Title 3, Revenue and Finance: Chapter 3.12
(Transient Occupancy Tax), Revenue and Finance, Amending Title 5, Business License
and Regulations: Chapter 5.08 (Short-Term Rental Activity), Amending Specified
Chapters of Title 19, Zoning, of the Cupertino Municipal Code Chapter 19.08
(Definitions), Chapter 19.12 (Administration), and Chapter 19.120 (Home Occupations)
to Regulate Short-Term Rental Uses in Residential Zoning Districts (Atta*ment A) to:
a. Find the proposed actions exempt from CEQA; and,
b. Amend the Municipal Code by adding Chapter 5.08 (Short Term Rental Activity) and
amending Chapter 3.12(Transient Occupancy Tax), Chapter 19.08(Definitions)
Chapter 19.12 (Administration) and Chapter 19.120 (Home Occupations)
2. Approve a budget appropriation (BMN 2021-088) of either $408,689, $283,889, or
$159,089 depending on the seIected Ievel of enforcement; and
3. Provide direction on the registration fee in regards to setting the fee for full cost
recovery or lower.
A - Draft Ordinance No. 20-2200
B - Redline Document Indicating Changes to Title 3 5 and 19
C - July 7, 2020 City CounciI Agenda Item #8
ORDINANCES AND ACTION ITEMS
15. $: Approve the Second Amendment to Employment Agreement for City
Manager, related budget modifications, and revised Appointed Employees
Compensation Program.
RecommendedAction: 1. Adopt Resolution No. 20-112 approving the Second
Amendment to Employment Agreement for City Manager and authorizing the Mayor
to execute the Amendment.
2. Approve Budget Modification No. 2021-090 increasing General Fund appropriations
by $49,695 in Fiscal Year 2020-2021.
A - Draft Resolution
B - Second Amendment to the Employment Agreement
C - Revised Appointed Employees' Compensation Program (redline)
D - Revised Appointed Employees' Compensation Program (dean)
Page 8
City Council Agenda August 18, 2020
16. $: Designate a voting delegate and up to two alternates to vote at the Annual
Business Meeting (General Assembly) during the League of California Cities Virtual
Annual Conference, October 7-9.
Recommended Action: Designate a voting delegate and up to two altemates to vote at
the Annual Business Meeting (General Assembly) during the League of California
Virtual Annual Conference, October 7-9.
Staff Reoort
A - Conference Information
17. $: Authorization to Amend the Current Agreement with Lifetime Tennis Inc.,
DBA Lifetime Activities Inc. to Adjust Compensation Accepted by the City Due to the
Impacts of COVID-19 and Sports Center Retrofit.
Recommended Action: Authorize the City Manager to amend the current agreement
with Lifetime Tennis Inc., DBA Lifetime Activities Inc. to adjust the compensation
accepted by the City from March 13 to May 26 and for Fiscal Year 2020-2021 due to the
impacts of COVID-19 and Sports Center retrofit.
Staff Reoort
A - Proposed Second Amendment
B - Current Agreement
ORAL COMMUNICATIONS - CONTINUED (As necessary)
COUNCIt AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS
ADJOURNMENT
The City of Cupertino has adopted the provisions of Code of Civi7 Procedure §1094.6; 7itigation
challengirtg a fina7 decision of the Cih) Counc'd must be brought within 90 days after a decision is
armounced urdess a shorter time is required by State or Federa7 7aro.
Prior to seeking judicial reviero of any adjudicatory (quasi-judicial) decision, irtterested persons must
file a petition for reconsideration within tert calendar days of the date the City Clerk mails notice of the
City's decision. Reconsideration petitions must comply roith the requiremertts of Cupertino Municipa7
Code §2.08.096. Corttact the City Clerk's office for more information or go to
http://www.cupertino.org/cih)cLerk for a reconsideration petition form.
In compliance with the Americarts zoith Disabilities Act (ADA), anyone who is p7artning to attend this
teleconference meeting who is visually or hear'mg impaired or has any disabi7ity that needs special
assistance shouU call the Cih) Clerk's Office at 408-777-3223, at Least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a persorx with a disability,
meeting agerxdas and writings distributed for the meet'mg that are public records will be made available
in the appropriate alternative format.
Page 9
City Council Agenda August 18, 2020
Any roritings or documertts provided to a majority of the Cupertino City Council after publicatiort of
the packet will be made available for public irtspectiort in the City Clerk's Office located at City Hall,
10300 Torre Averxue, during normal business hours and in Council packet archives Linked from the
agenda/mirtutes page on the Cupertino web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Murticipa( Code 2.08.I00
written communications sent to the Cuperti;no City Council, Commissioners or City staff concerning a
matter ort the agenda are irtcluded as supplemental material to the agendized item. These written
communications are accessible to the public through the City's website and kept in packet archives. You
are hereby admortished not to i;nc7ude any personal or private i4ormation'm writtert communications to
the City that you do not wish to make public; doing so shall cortstitute a waiver of any privacy rights
you may have on the information provided to the City.
Page 10
CITY OF CUPERTINO
STATE OF CALIFORNI A
AIJLY OF
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV.
2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube
and www.Cupertino.org/webcast
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00p.m. on Tuesday, July 7to the Council at
citycouncil@cupertino.org. These e-mail comments will also be fomarded to
Councilmembers by the City Clerk's office before the meeting and posted to the City's
website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the City
Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and
display any attachments on the screen, for up to 3 minutes (subject to the Mayor's
discretion to shorten time for public comments). Members of the public that wish to share a
document must email cityclerk@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may provide oral public comments during the teleconference
meeting as follows:
Page 1
City Council Agenda July 7, 2020
Opal public comments will be accepted duri'ng the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the City Council, click on the link below to register in advance and access the
meeting:
Online
Register in advance for this webQ,nar:
https://cityofcupertino.zoom.us/webinar/register/WNvdhvP-JZQOGgAuGBmVxvOg
P.hone.-,i . i
Dial: (888) 788 0099 and enter Webinar ID: 912 6270 6542 (Type *9 to raise hand to speak).
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US Went)
162.255.36.11 (US East)
Meeting ID: 912 6270 6542
SIP: 91262706542@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Mayor calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
Page 2
City Council Agenda July 7, 2020
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference City Council meeting who is visually or hearing impaired or has
any disability that needs special assistance should call the City Clerk's Office at
408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance.
In addition, upon request, in advance, by a person with a disability, City Council meeting
agendas and writings distributed for the meeting that are public records will be made
available in the appropriate alternative format.
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby
called for Tuesday, July 7, 2020, commencing at 5:30 p.m. In accordance with Governor
Newsom's Executive Order No-29-20, this will be a teleconference meeting without a
physical location. Said special meeting shall be for the purpose of conducting business on
the subject matters listed below under the heading, J'Special Meeting."
SPECIAL MEETING
ROLL CALL - 5:30 PM
STUDY SESSION
1.Study Session regarding General Plan Amendment Authorization Procedure
adopted by the City Council in September 2015 by Resolution No. 15-078 (see
Attachment Al ("GPA Authorization Procedure
Recommended Action: That the City Council receive this report and provide direction
on any next steps regarding the GPA Authorization Procedure.
A - CC Resolution No. 15-078 Procedures Processing of General Plan Amendment (GPA) Applications
B - GP A Authorization Workflow
C - GPA Authorization Projects 2016-2019
D - List of Cities with GPA screening
ADJOURNMENT
REGULAR MEETING
PLEDGE OF ALLEGIANCE - 6:45 PM
ROLL CALL
CEREMONIAL MATTERS AND PRESENT ATIONS
POSTPONEMENTS
ORAL COMMUNICATIONS
Page 3
City Council Agenda July 7, 2020
This portion of the meeting is reserved for persons wishing to address the Courtcil 077! any matter with'm
the jurisdiction of the Courtci7 artd not on the agenda. The total time for Ora'i Commurtications will
ordinarily be Limited to one hour. Individual speakers are limited to three (3) minutes. As necessary, the
Chair may further Limit the time a[Iowed to irtdividua( speakers, or reschedule remaining comments to
the ertd of the meeting orx a first come first heard basis, with priority givert to students. Irt most cases,
State 7aw will prohibit the Counci7 from discussing or making any decisions with respect to a matter
not listed ort the agenda.
REPORTS BY COUNCIL AND STAFF (10 minutes)
1. $: City Manager update on COVID-19 response efforts
Recornrnended Action: Receive City Manager update on COVID-I9 response efforts
2.Presentation on Civic Center Parking Analysis and Recommendations
Recommended Action: Provide input on the recommended actions to reduce parking
demand and to increase and manage parking supply at the Civic Center
A - Cupertino Civic Center Parking Study
B - Existing Parking Map
C - Actions Not Recommended
D - Comrmu"iity and Employee Surveys
3. $: Report on Committee assignments
Recommended Action: Report on Committee assignments
CONSENT CALENDAR
thz7ess there are sqiarate discussiorts and/or actions requested by courtcil, staff or a member of the
puMic, it is requested that items tmder the Consent Ca7endar be acted on simu7taneously.
4. $: Approve the June 5 City Council minutes
Recommended Action: Approve the June 5 City Council minutes
A - Draft Minutes
5. $: Approve the June 16 City Coiu'iciI minutes
Recommended Action: Approve the June 16 City Council minutes
A - Draft Minutes
6.$: Application for Alcohol Beverage License for Hans, Inc (dba Spice Klub), 10310
S. De Anza Boulevard
Recommended Action: Recommend approval to the California Department of
Alcoholic Beverage ControI of the application for Alcohol Beverage License for Hans,
Inc (dba Spice Klub), 10310 S. De Anza Boulevard
Page 4
City Council Agenda July 7, 2020
Staff Report
A - Application
7.$: Accept Offer of Dedication and Waiver of Future Reimbursement from the
property owner at 20820 McClellan Place related to the McClellan Road Separated
Bikeways-Phase 2 Project
Recornrnended Action: Adopt Resolution No. 20-088 (Attachment A) accepting the
Offer of Dedication and Waiver of Future Reimbursement from the property owner at
20820McClellan Place for the construction of the McClellan Road Separated
Bikeways-Phase 2 Project
Staff Re'oort
A - Draft Resolution
B - Waiver
SECOND READING OF ORDINANCES
PUBLIC HEARINGS
8.$: Municipal Code Amendments to regulate Short-Term Rental activity in the
City. A new Chapter 5.08 (Short Term Rental Activity) is proposed and amendments
are proposed to Chapter 3.12 (Transient Occupancy Tax), Chapter 19.08 (Definitions),
Chapter 19.12 (Administration), Chapter 19.20 (Permitted, Conditional and Excluded
Uses in Agricultural and Residential Zones) and Chapter 19.120 (Home Occupations),
of the Cupertino Municipal Code. Application No(s).: MCA-2018-02; Applicant(s): City
of Cupertino; Location: Citywide
Recommended Action: That the City Council:
a. Find the proposed actions exempt from CEQA; and,
b. Conduct the first reading of Ordinance No. 20-2200: "An Ordinance of the City
Council of the City of Cupertino amending Title 3, Revenue and Finance: Chapter 3.12
(Transient Occupancy Tax), Revenue and Finance, amending Title 5, Business License
and Regulations: Chapter 5.08 (Short-Term Rental Activity), amending specified
chapters of Title 19, Zoning, of the Cupertino Municipal Code Chapter 19.08
(Definitions), Chapter 19.12 (Administration), Chapter 19.20 (Permitted, Conditional
and Excluded Uses in Agricultural and Residential Zones) and Chapter 19.120 (Home
Occupations), to regulate Short-Term Rental uses in residential zoning districts.
Staff Rei:iort
A - Draft Ordinance - MCA-2018-02
B - Online Comrminitv Survey Summary
C - Comparison of Jurisdictions Short Term Rental Regulations
D - Redline Document Indicating Changes to Title 3 5 and 19
E - Comments from Expedia Grorip
F - Comments from Airbnb
G - Outreach Meeting Summary
Page 5
City Council Agenda July 7, 2020
Approve renewal of the following fees:
1. Continue to ffiar(ge existing (1992) Storm Drainage Service Charge, to be collected on
the property tax bffls for each parcel, at the following rates which include no increase in
rates for FY 2020-2021: $12/single family parcel, $144/acre for
commercial/apartments/industrial parcels, $36/acre for unimproved parcels; and
2. Continue to ffiarge the 2019 Clean Water and Storm Protection Fee calculated for
eadi parcel and collected on property tax bills or bffled directly for any parceIs that
cannot be collected on County tax bills, for FY 2020-2021 at the rates shown in the table
below with no increase in rates
Recommended Action: 1. Adopt Resolution No. 20-089 (Attachment A) approving the
renewal and collection of the 1992 storm drain fee with no increase in rates for fiscal
year 2020-2021; and
2. Adopt Resolution No. 20-090 (Attad'unent B) approving the renewal and collection of
the 2019 Clean Water and Storm Protection Fee with no increase in rates for fiscal year
2020-2021: and
3. Assign the Audit Committee the task of reviewing externally audited findings
regarding the Nonpoint Source Program on an annual basis
A - Draft Resolution Storm Drain Renewal
B - Draft Resolution Clean Water Storm Protection Fee
C - Clean Water Fee Ordinance No 19-2183
ORDINANCES AND ACTION ITEMS
10. $: Approving an Intemal Audit Charter
Recommended Action: 1. Adopt Resolution No. 20-091 establishing an Internal Audit
Function.
2. Conduct the first reading of Ordinance No. 20-2208: "An Ordinance of the City
Council of the City of Cupertino Amending City Code Chapter 2.88: Audit Committee
S,100 Duties-Powers-Responsibilities.
A - Draft Resolution
B - Draft Ordinance
11. $: Adopt a resolution approving the puriase of the Lawrence-Mitty propert5r,
located along the westerly right-of-way of Lawrence Expressway between Calvert
Drive and Bollinger Road (APNs 375-21-001 and 375-22-001), from the County of Santa
Clara, in the amount of $2,690,000, and authorizing the City Manager to execute all
necessary documents and take all necessary steps to complete the acquisition of the
property
Page 6
City Council Agenda July 7, 2020
Recommended Action: Adopt resolution No. 20-092, approving the purchase of the
Lawrence-Mitty property, located along the westerly right-of-way of Lawrence
Expressway between Calvert Drive and Bollinger Road (APNs 375-21-001 and
375-22-001), from the County of Santa Clara, in the amount of $2,690,000, and
authorizing the City Manager to execute all necessary documents and take all necessary
steps to complete the acquisition of the property
A - Draft Resolution
B - Vicinity Map of Lawrence-Mitty Property
C - Draft Purchase and Sale Agreement
12. $: Ordinance adding Chapter 2.20.l20to the Cupertino Municipal Code
requiring online or electronic filing of campaign statements; Update on City website
tool for publishing campaign finance data.
Recommended Action: 1. Receive update on City website tool for publishing campaign
finance expenditures and contributions; and
2. Conduct the first reading of Ordinance No. 20-2209: "An Ordinance of the City
Council of the of the City of Cupertino adding City Code Section 2.20.120 (Electronic
Filing) to Title 2 (Administration and Personnel)" relating to electronic filing of
campaign statements.
A - Draft Ordinance
ORAL COMMUNICATIONS - CONTINUED (As necessary)
COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS
ADJOURNMENT
The Cih) of Cupert'mo has adopted the provisions of Code of Civi7 Procedure §1094.6; litigation
challerxging a final decision of the Cih) Council must be brought within 90 days after a decision is
announced urdess a shorter time is required by State or Federa7 lava.
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, iryterested perso;ns must
file a petition for recortsideration with'm tert ca7endar days of the date the Cih) Clerk mai7s rtotice of the
City's decision. Reconsideration petitions must comply with the requirements of Cupertirto Municipal
Code §2.08.096. Contact the City Clerk's office for more information or go to
htfp:l/www.cupertirto.org/cih)clerk for a reconsideration petition form.
b't compliartce with the Americans with Disabilities Act (ADA), anyone who is plarming to attend this
telecortference meetirtg who is visuauy or hearing impaired or has any disability that rteeds special
assistance shotdd ca71 the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, 'm advance, by a person with a disability,
Page 7
City Council Agenda July 7, 2020
meeting agendas and zorit'mgs distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Arty writings or documents provided to a majority of the Cupertino City Council after publication of
the packet will be made availaMe for public inspection in the City Clerk's Office located at City Hall,
10300 Torre Avenue, during rtorma( business hours and in Counci7 packet archives Linked from the
agenda/minutes page on the Cupertino web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communicatiorts sent to the Cupertino City Council, Commissioners or City staff concerning a
matter 07? the agenda are included as supplemental material to the agertdized item. These zoritten
communications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished not to include arty persorta( or private'mformation in written communications to
the City that you do not wish to make pub7ic; doirtg so shal7 constitute a waiver of a;ny privacy rights
you may have 07;1 the information provided to the Cih).
Page 8
CITY OF
CUPERTINO
STATE OF CALIFORNIA
COU SAiN-'rAC- -RA
TELECONFERENCE MEETING WITHOUT A PHYSICAL LOCATION
For more information:
(408) 777-3200 www.cupertino.org
CONDUCT OF BUSINESS
The Mayor is the presiding officer of the City Council. Any member of
the pu,blic may speak On any"item On the-agenda f6r'up to tlFtee
minutes. All statements anad questions must be addressed to the
Mayor. - - -
City Council hearings serve as a venue for the discussion of sometimes
divergent points of view. Please respect the opinions of others and
refrain from cheering or clapping. That may delay the meeting or
intimidate other persons wishing to express alternate views. Actions
that disrupt the meeting will result in a warning, followed by removal
if disruption continues.
Oral public comments will be accepted during the teleconference
meeting. Comments may be made during "oral communications" jor
matters not on the agenda, and during the public comment period for
each agenda item. Identifying yourself is voluntary and not required to
attend the meeting or provide COmmentsv h- =---- -
I
FLOWCHART FOR HEARING ITEMS:
Maaygoernindtaroltdeumces 4- VCIosllutsncoirlmOeumtsbldeersc0rmepmourtn.Icaantyl0nssit:e
l
' mrecommendatlon H Cquoeusntcoilnmsembers ask clarifying
l
/ Applicant or / j Councilmembers ask questions.'. / Appellant makes / For appeals of approvals, the
/ presentation / l applicantmayrespondto
/ (up to 10 mins.) / i appellants presentation.
l
Mayorinvitesmembersof 4--1 Speakers submit a Request to
the public to speak about i Speak card, and are allowed up to
the agenda item i 3 minutes per individual. Council
l members may ask questions of
i speakers.l
Mayor Invites
' applicant/appellant to
repond to public
l
( Mayor closes the '\ hearing )
l
Council holds initial discussions
and/or a Councilmember makes a
,Blv>.ung.F mot'tonandobta'insasecond.
. vbfeson4Fi6_. . . .The City Council then discusses and
' a9e"da'!!@" deliberates on the motion(s) and
votes.
PUBLIC HEARINGS
The City Council is required by law to
hold public hearings on certain matters
prior to making its decision. Notice to
interested parties is given by legal
advertisement in the local newspaper of
general circulation at least 10 calendar
days preceding the hearing date.
Applications requiring public hearings
include change of zoning, variances, use
permits, and tentative maps.
COUNCIL MEETINGS
The City Council regularly meets the first
and third Tuesdays of each month. These
meetings are held at 6:45 p.m. Closed
sessions, when needed, are normally held
at 6:00 p.m. Closed sessions cover items
such as personnel,litigation, or the sale,
purchase, or lease of property. The law
requires certain actions taken in closed
session to be reported in open session.
Urgent business, holidays, or election
days may trigger special or adjourned
meetings. These meetings will be noticed
beforehand.
AGENDAS, MINUTES, AND PACKETS
AV AILABLE ON THE WEB
Agendas, minutes, and packets for
current and prior City Council and
Planning Commission meetings are
available at www.cupertino.org, or you
can purchase the items on CD.
CITY COUNCIL DECISION IS FINAL
Prior to seeking judicial review of any
adjudicatory (quasi-judicial) decision,
interested persons must file a petition for
reconsideration within ten calendar days
of the date the City Clerk mails notice of
the City's decision. Reconsideration
petitions must comply with the
requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk's
office for more information or go to
www.http://www.cupertino.orH/index.as
for a reconsideration
petition form.
C UPERTINO
CITY OF CUPERTINO
AGENDA
CITY COUNCIL
This will be a teleconference meeting without a physical location.
Tuesday, June 16, 2020
6:45 PM
Teleconference Meeting
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV.
2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube
and www.Cupertino.org/webcast
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00p.m. on Tuesday, June 16to the Council at
citycouncil@cupertino.org. These e-mail comments will also be forwarded to
Councilmembets by the City Cletk's office before the meeting and posted to the City's
website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the City
Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and
display any attachments on the screen, for up to 3 minutes (subject to the Mayor's
discretion to shorten time for public comments). Members of the public that wish to share a
document must email cityclerk@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may provide oral public comments during the teleconference
meeting as follows:
Page I
City Council Agenda June 16, 2020
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the City Council, click on the link below to register in advance and access the
meeting:
Online
Register in advance for this webinar:
https://cityofcupertino.zoom.us/webinar/register/WNXUquCO-Q4qZmISbQfCYfg
Phone
Dial: (888) 788 0099 and enter Webinar ID: 941 5872 9522 (Type *9 to raise hand to speak).
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US Went)
162.255.36.11 (US East)
Meeting ID: 941 5872 9522
SIP: 94158729522@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Mayor calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
Page 2
City Council Agenda June 16, 2020
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference City Council meeting who is visually or hearing impaired or has
any disability that needs special assistance should call the City Clerk's Office at
408-777-3223, at least 48 hours in advance of the Council meeting to artange for assistance.
In addition, upon request, in advance, by a person with a disability, City Council meeting
agendas and writings distributed for the meeting that are public records will be made
available in the appropriate alternative format.
PLEDGE OF ALLEGIANCE
ROLL CALL
CEREMONIA[ MATTERS AND PRESENT ATIONS
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meetirtg is reserved for persons wishing to address the Courtcil on any matter with'm
the jurisdiction of the Courtci7 artd not on the agenda. The total time for Ora( Commurtications will
ordinarily be limited to one hour. Individua7 speakers are limited to three (3) mirtutes. As rtecessary, the
Chair may further Limit the time allowed to individua7 speakers, or reschedtde remaining comments to
the ertd of the meet'mg on a first come first heard basis, with priority given to students. bt most cases,
State Law wiLI prohibit the Council from discussing or making any decisions with respect to a matter
rxot 7isted on the agerzda.
REPORTS BY COUNCIL AND STAFF (10 minutes)
1. $: City Manager update on COVID-19 response efforts
Recornrnended Action: Receive City Manager update on COVID-19 response efforts
2. $: Report on Committee assignments
Recornrnended Action: Report on Cornrnittee assignments
CONSENT CALENDAR
Unless there are separate discussions and/or actions requested by council, staff or a member of the
public, it is requested that items'tmder the Consertt Ca7ertdar be acted on sim'tdtaneou'Ay.
3. $: Approve the May 19 City Council minutes
Recommended Action: Approve the May 19 City Council minutes
A - Draft Minutes
Page 3
City Council Agenda June 16, 2020
%: Approve the May 26 City Council minutes
Recommended Action: Approve the May 26 City Council minutes
A - Draft Minutes
2: Approve the June 2 City Council minutes
Recommended Action: Approve the June 2 City Council minutes
A - Draft Minutes
2: Resolution calling for a consolidated General Municipal EIection on Nov. 3,
2020, to filI two City Council seats.
Recommended Action: Adopt Resolution No. 20-072 caning a General Municipal
Election on Nov. 3, 2020, to fill two City Council seats.
Staff Reoort
A - Draft Resolution
B - 2020 Election Calendar
$: Accept Accounts Payable for the period ending March 02, 2020
Recommended Action: Adopt Resolution No. 20-073 accepting Accounts Payable for
the period ending March 02, 2020
A - Draft Resolution
B - AP Report
$: Accept Accounts Payable for the period ending Mar& 09, 2020
Recommended Action: Adopt Resolution No. 20-074 accepting Accounts Payable for
the period ending Mara"i 09, 2020
A - Draft Resolution
B - AP Report
&: Accept Accounts Payable for the period ending March 16, 2020
Recommended Action: Adopt Resolution No. 20-075 accepting Accounts Payable for
the period ending March 16, 2020
A - Draft Resolution
B - AP Report
10. $: Accept Accounts Payable for the period ending March 23, 2020
Recornrnended Action: Adopt Resolution No. 20-076 accepting Accounts PayabIe for
the period ending March 23, 2020
A - Draft Resolution
B - AP Report
11. $: Accept Accounts Payable for the period ending March 30, 2020
Recommended Action: Adopt Resolution No. 20-077 accepting Accounts Payable for
the period ending March 30, 2020
Page 4
City Council Agenda June 16, 2020
A - Draft Resohition
B - AP Report
12. $: Accept Accounts Payable for the period ending April 06, 2020
Recommended Action: Adopt Resolrition No. 20-078 accepting Accounts Payable for
the period ending April 06, 2020
A - Draft Resolution
B - AP Report
13. $: Accept Accounts Payable for the period ending April 13, 2020
Recommended Action: Adopt Resolution No. 20-079 accepting Accounts Payable for
the period ending April 13, 2020
A - Draft Resolution
B - AP Report
14. $: Accept Accounts Payable for the period ending April 20, 2020
Recommended Action: Adopt Resolution No. 20-080 accepting Accounts Payable for
the period ending April 20, 2020
A - Draft Resolution
B - AP Report
15. l: Accept Accounts Payable for the period ending April 27, 2020
Recommended Action: Adopt Resolution No. 20-081 accepting Accounts Payable for
the period ending April 27, 2020
A - Draft Resolution
B - AP Report
16. l: Amended Resolution 20-045 accepting Accounts Payable for the period ending
November 04, 2019 and accepting date correction of November 4, 2019 for Accounts
Payable ending date (previously adopted on May 19).
Recornrnended Action: Adopt Amended Resolution 20-045accepting Accoiu"its
Payable for the period ending November 04, 2019 and accepting date correction of
November 4, 2019 for Accounts Payable ending date.
A - Draft Amended Resolution
B - Draft Resolution Redline
C - AP Report
D - AP Report MISC
17. $: Department of Housing and Community Development (HCD) Local Early
Action Planning (LEAP) Grants Program Application
Recommended Action: Adopt Resolution No. 20-082 authorizing application for, and
receipt of, LEAP Grant Program Funds
Page 5
City Council Agenda June 16, 2020
A - Draft Resolution
B - LEAP Planning Grants Program Application
18. $: Authorization to extend the 2015Contractual Crossing Guard Services
Agreement, (Second Amendment) by one year due to the impacts of COVID-19
Recommended Action: Approve the Second Amendment of the 2015 Contractual
Crossing Guard Services Agreement, Project No. 2015-25 with All City Management
Services, Inc. (ACMS), to extend the term of the agreement by one year due to the
impacts of COVID-19
A - Draft Second Amendment
B - Letter Agreeing to 2020 Contract Extension Terms
SECOND READING OF ORDINANCES
19. $: Municipal Code Amendment to Cupertino Municipal Code Section 2.20.010
(Recordkeeping Duties-Closed Sessions) of Chapter 2.20 (City CIerk) To TitIe 2
(Administration and Personnel) to clarify limited access to closed session minutes.
Recommended Action: Conduct the second reading and enact Ordinance No. 20-2205:
"An Ordinance of the City Council of the City of Cupertino Amending City Code
Section 2.20.010 (Recordkeeping Duties-Closed Sessions) of Chapter 2.20 (City Clerk)
To Title 2 (Administration and Personnel) to Clarify Limited Access to Closed Session
Minutes."
A - Draft Ordinance
PUB[IC HEARINGS
20. $: Brush Abatement Program hearing to consider objections to proposed removal
of brush and order abatement of the public nuisance and potential fire hazard pursuant
to Cupertino Municipal Code (Section 16.40.320) regarding Defensible space (brush)
and Resolution No. 20-044.
Recommended Action: 1. Conduct Brush Abatement Program hearing to note
objections of property owners having their name on the Iist of properties that have been
non-compliant in removing brush; and
2. Adopt Resolution No. 20-083 ordering abatement of public nuisance and potential
fire hazard pursuant to Cupertino Municipal Code (Section 16.40.320) regarding
Defensible space (brush) and Resolution No. 20-044.
Page 6
City Council Agenda June 16, 2020
A - Draft Resolution
B - Bnish Parcel Abatement List
C - W[JI Letter Sent to All Property Owners
D - Britsh Hearing Letter Sent to Non-Compliant Owners
E - Waming Notice Door Hanger
F - Enforced Safety Regulations for WUI Zones Brochure
G - Approved Resolution No. 20-044
21. $: Public hearing to consider and approve the Capital Improvement Plan (CIP);
and the Recommertded Budget for Fiscal Year (FY) 2020-21; and the Adoption of the
Recommended Budget; and Establishment of the Appropriation Limit, and related
actions; or take other action to approve interim expenditures.
RecommendedAction: 1. Adopt Resolution No. 20-084 establishing an Operating
Budget for FY 2020-21
a. Approve Cornrnunity Funding Requests of $34,000 as included in Attachment E
b. Approve budget adjustments as presented in Attachment E
c. Approve conversion from limited-term to permanent for Senior Management
Analyst in Administrative Services Department
2. Adopt Resolution No. 20-085 establishing a Capital Improvement Program budget
of $2,186,750 for FY 2020-21.
a. Approve $1,589,449 of transfers out from the Capital Reserve to fund the Capital
Improvement Program budget in FY 2020-21 as noted below:
- $1,230,000 to Capital Improvement Projects Capital Projects Fund
- $50,000 to Blackberry Farm Golf Course Enterprise Fund
- $25,000 to Cupertino Sports Center Enterprise Fund
- $284,449 to Recreation Programs Enterprise Fund
b. Approve $217,551 of transfers out of the General Fund to hind the Capital
Improvement Program budget in FY 2020-21 as noted below:
- $217,551 of Public Safety Power Shutoff (PSPS) funds to Recreation Programs
Enterprise Fund
3. Adopt Resolution No. 20-086 establishing an Appropriation Limit of $109,062,934
for FY 2020-21
Page 7
City Council Agenda June 16, 2020
A - Draft Resolution - Operating &'idget for Fiscal Year 2020-21
B - Draft Resolution - Capital Budget for Fiscal Year 2020-21
C - Draft Resolution - Appropriation Limit for Fiscal Year 2020-21
D - CIP Project Narratives
E - Budget Adjustments Detail and Summary - Reveruies, Expenditures, Contingencies and Transfers
Fl - Breathe CA
F2 - WVCS
F4 - Elevate the Future
F6 - Deer Hollow
ORDINANCES AND ACTION ITEMS
22. $: Cupertino Small Business Emergency Relief Grant Program.
Recommended Action: Approve Cupertino's proposed Sman Business Emergency
Relief Grant Program and authorize the City Manager to negotiate and execute an
agreement with a selected program administrator.
23. l: Accept resignation of Bicycle Pedestrian Commission member Jennifer Shearin
and direct staff to lm the unscheduIed vacancy.
Recommended Action: a) Accept resignation of Bicyde Pedestrian Commission
member Jennifer Shearin; and choose one of the following options or provide direction
to staff.
b) Direct staff to fill the unscheduled vacancy in January 2021 concurrent with the
annual recruitment for all commission and committee members' terms expiring in
January, 202I; or
c) Direct staff to initiate a special recruitment process and set the interview date for
Tuesday, September 15th, 2020 beginning at 5:30pm; or
d) Direct staff to initiate a special recruitment process and select a special meeting date
to conduct the interviews.
A - Letter of resignation
24. l: Potential nomination of the Bubb Road Special Area as a new locally
nominated Priority Development Area (PDA) to accommodate future residential
growth in Plan Bay Area 2050
Recommended Action: That the City Council determine whether or not to adopt
Resolution No. 20-087 (Attachment A) to nominate the Bubb Road Special Area as a
new locally nominated Priority Development Area (PDA) for iiiclusion in the Plan Bay
Area 2050.
Page 8
City Council Agenda June 16, 2020
Staff Report
A - Draft Resolution
B - LOI - Bubb PDA Nomination
ORAL COMMUNICATIONS - CONTINUED (As necessary)
COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS
ADJOURNMENT
The Cih) of Cupertino has adopted the provisiorts of Code of Civil Procedure §1094.6; litigation
challenging a fmal decision of the Cih) Council must be brought with'm 90 days after a decision is
artnounced unless a shorter time is required by State or Federal Lava.
Prior to seeking judicial reviezo of any adjudicatory (quasi-judicial) decision, interested persons must
fire a petition for reconsideration zoithin ten calendar days of the date the Cih) Clerk mails notice of the
City's decision. Reconsideration petitions must comply with the requirements of Cupertino Mwicipal
Code §2.08.096. Contact the Cih) C(erk's office for more information or go to
http://www.cupertino.org/cih)clerk for a reconsiderahon petition form.
h compliance with the Americans zoith Disab'dities Act (ADA), anyone roho is planning to attend this
teleconference meeting roho is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of the
meetamg to arrange for assistance. bat addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Arty writings or documents provided to a majority of the Cupertirxo City Courtci7 after publication of
the packet roill be made availab7e for public inspection in the Cih) Clerk's Office Located at City Hall,
10300 Torre Avenue, during norma7 bus'mess hours and in Counci7 packet archives l'mked from the
agenda/minutes page on the Cupertino roeb site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupert'mo Municipa7 Code 2.08.100
zoritten communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter orx the agerxda are irtc7uded as supplemental materia7 to the agendized item. These written
com'numications are accessible to the public through the Cih)'s zoebsite and kept in packet archives. You
are hereby admonished not to include arty personal or private i4ormation in writtert communications to
the City that you do not wish to make public; doing so shall constitute a zoaiver of any privacy rights
you may have ort the i4ormatiort provided to the City.
Page 9
THECITYCOUNCIL ANDSTAFF
CITY COUNCIL
Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by
the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to
four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one-
year term.
The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council.
These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission,
Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission,
Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission.
Council members also serve on a variety of regional bodies, including:
- Association of Bay Area Governments
- League of California Cities
- Santa Clara County (SCC) Cities Association
- SCC Emergency Preparedness Council
- SCC Library District
SCC Emergency Preparedness Commission
- Santa Clara Valley Water Commission and Water District
- SCCTransportationAuthoritym
- West Valley Mayors and Managers
STAFF
The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for
interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager
coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the
advisor to the City Council as a whole.
TYPESOFCOUNCILACTIONS t
ORDINANCES
Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will
first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second
reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which
time the summary of the ordinance is published in a local newspaper approved for this purpose.
RESOLUTIONS
Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific
actions. These go into effect when adopted.
APPEAIS
Any interested person, including a Council member, may appeal a Planning Commission or Director of Community
Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14
calendar days of the mailing of the notice of the decision.
RECONSIDERATION
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition '
for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision.
Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the .
City Clerk"s office for more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a
reconsideration petition form.
COMMUNICATING WITH COUNCIL
All Council members:
Steven Scharf
Darcy Pau
Liang Chao
Rod Sinks
Jon Robert Willey
Executive Assistant
City Hal
citycouncil@cupertino.org
SScharf@cupertino.org
DPaul@cupertino.org
LiangChao@cupertino.org
RSinks@cupertino.org
JWilley@cupertino.org
LaurenS@cupertino.org
www.cuperti no.org
408 777-3191
408 777-3195
408 777-3192
408 777-3194
408 777-3193
408 777-1312
408 777-CITY
Please note: the City Council discourages submission of written materials on the day of the meeting as this does not
provide enough time to give the materials fair evaluation. If you must provide written materials on the day of the
meeting, as least one copy must be given to the City Clerk for the permanent record, and ten copies are preferred.
NEWS AND NOTICES FROM CITY HALL
EMAIL
Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify
TELEVISION
The City Channel broadcasts City Council and Planning Commission meetings, as well as agenda previews, public
service announcements, and other programs of community interest, on Channel 26 in Cupertino. The meetings
are shown at these times:
Tuesday (live)
Thursday (replay)
INTERNET
6:45 p.m.
7:00 p.m.
Friday (replay) 10:00 a.m.
Saturday (replay) 9:00a.m.
City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "I Want
To, View City Council meetings".
News and community information can also be found at:
https://www.facebook.com/cityofcupertino/
https://twitter.com/CityofCupertino
https://www.instagram.com/cityofcupertino
AUDIO
Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages, and emergency
an nou ncements.
USEFULTELEPHONENUMBERS '
City of Cupertino (City Hall) General Information and Comments (408) 777-CITY
Fire (Emergency) Santa Clara County Fire Dept. dispatch 911
Fire (Non-Emergency ) Santa Clara County Fire Dept. (408) 378-4010
Garbage RecologySouthBay (408)725-4020
Gas & Electricity Pacific Gas & Electric (PG&E) 1-800-743-5000
Recreation & Community Quinlan Community Center (408) 777-3120
Services
Police (Emergency) Santa Clara County Sheriff dispatch 911
Police (Non-Emergency) Santa Clara County Sheriff (408) 868-6600
Public Health Santa Clara County Public Health (408) 732-3720
SanitarySewers CupertinoSanitary District (408)253-7071
Water SanJoseWater (408)279-7900
CaliforniaWater (650)917-0152
I
CITY OF CUPERTINO
STATE OF CALIFORNIA
AGENDA
CUPERTINO
Tuesday6,:4A7P'l,]. rFfJT!}lR20YMTATE. U 'JDER PEN2L1'XY OFp"'11D uJ-R ON(LLY
i-{EJ ] )-r",,eEN ON THE
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV.
2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube
and www.Cupertino.org/webcast
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00p.m. on Tuesday, April 28to the Council at
citycouncil@cupertino.org. These e-mail comments will also be forwarded to
Councilmembers by the City Clerk's office before the meeting and posted to the City's
website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the-City
Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and
display any attachments on the screen, for up to 3minutes (subject to the Mayor's
discretion to shorten time for public comments). Members of the public that wish to share a
document must email cityclerk@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may provide oral public comments during the teleconference
Page I
City Council Agenda April 28, 2020
meeting as follows:
,:
Oral public comments will be accepted during the teleconference meeting. Comments may
'be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the City Council, click on the link below to register in advance and access the
meeting:
Online
Register in advance for this webinar:
https://cityofcppertino.zoom.us/webinar/register/WNDrjFawbgSSq6XsOMVAWV6g
Phone
Dial: (888) 788 0099 and enter Webinar ID: 968 3894 1636 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 968 3894 1636
SIP: 96838941636@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wi.sh to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Mayor calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
Page 2
City Council Agenda Apffl 28, 2020
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference City Council meeting who is visually or hearing impaired or has
any disability that needs special assistance should call the City Clerk's Office at
408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance.
In addition, upon request, in advance, by a person with a disability, City Council meeting
agendas and writings distributed for the meeting that are public records will be made
available in the appropriate alternative format.
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby
called for Tuesday, April 28, 2020, commencing at 6:45 p.m. In accordance with Governor
Newsom's Executive Order No-29-20, this will be a teleconference meeting without a
physical location. Said special meeting shall be for the purpose of conducting business on
the subject matters listed below under the heading, "Special Meeting."
SPECIAL MEETING
ROLL CALL
ORAL COMMUNICATIONS
This;portion of the meetirtg is reserved for persons wishing to address the Council ort any matter with'm
the jurisdiction of the Council and not on the agertda. The tota7 time for Oral Communications will
ordinarily be limited to one hour. Individual speakers are Limited to three (3) minutes. As necessary, the
Chair may further limit the time al7owed to individual speakers, or resched'tde remai;+zirtg comments to
the ertd of the meeting 07'l a first come first heard basis, with priority givert to students. In most cases,
State law wi77 prohibit the Council from discussing or making any decisions with respect to a matter
not (isted on the agenda.
ORDINANCES AND ACTION ITEMS
1.
2. $: Emergency Assistance Funds for Tenants at Risk of Eviction due to Impacts of
the Novel Coronavirus (COVID-19) continued
Page 3
City Council Agenda April 28, 2020
Recommended Action: 1. Adopt Resolution No. 20-040 Contribuhng $50,000 in
Emergency Assistance Funds to West Valley Community Services and $100,000 in
Emergency Assistance Loan Funds to Meriwest Credit Union for Tenants at Risk of
Eviction Due to Impacts of the Novel Coronavirus (COVID-19)
2. Approve a $50,000 contribution [Below Market Rate (BMR) Affordable Housing
Funds (AHF) or General Fund Human Services Grant (HSG) fundsl to West Valley
Community Services (WVCS) for emergency assistance funds to assist tenants at risk of
eviction due to impacts of COVID-19
3. Authorize the City Manager to negotiate and execute an agreement with WVCS.
4. Approve a $100,000 contribution [Below Market Rate (BMR) Affordable Housing
Funds (AHF) or General Fund Human Services Grant (HSG) fundsl to Meriwest Credit
Union for the Renter's Assistance Low Interest Loan Program to assist tenants at risk of
eviction due to impacts of COVID-19
5. Authorize the City Manager to negotiate and execute a $100,000 contract with
Meriwest Credit Union
6. Receive presentation from Earnin
Staff Reoort
A - Draft Resolution
B - Renter"s Assistance Low Interest Loan Program Proposal from Meriwest Credit Union
ADJOURNMENT
The Ci% of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; Litigation
challengirtg a final decisiort of the Cih) Courtcil must be brought roith'm 90 days after a decision is
amtounced untess a shorter time is required by State or Federal Law.
Prior to seeking judicia7 review of any adjudicatory (quasi-judicial) decision, irtterested persons must
fire a petition for reconsideration rtiithirt ten calettdar days of the date the City Clerk mails notice of the
City's decision. Reconsideratiort petitions must comply with the requirements of Cupertirto Municipal
Code §2.08.096. Contact the City Clerk's office for more information or go to
http://www.cupertirto.org/cih)clerk for a reconsiderahon petition form.
Irt compliance with the Americans with Disab'dities Act (ADA), anyone who is planning to attend this
teleconferertce Cih) Counci7 meeting who is visually or hearing impaired or has any disab'dih) that needs
special assistance should call the Cih) Clerk's Office at 408-777-3223, at Least 48 hours in advartce of
the Courtcil meeting to arrange for assistance. by addition, uport request, in advance, by a person with a
disability, City Courycil meeting agendas and writirtgs distributed for the meeting that are pub(ic
records will be made availaMe in the appropriate alternative format.
A?Z3/ writirtgs or documents provided to a majority of the Cupertino City Council after publication of
the packet zoil7 be made available for public irxspection in the City Clerk's Office Located at City Hail,
10300 Torre Avertue, during normal busirtess hours and irt Council packet archives Linked from the
Page 4
City Council Agenda April 28, 2020
agenda/minutes page on the Cupertirxo web site.
IMPORTANT NOTICE: r4ease be advised that pursuant to Cupertino Municipal Code 2.08.100
zoritten communications sent to the Cupert'mo City Courxcil Commissio;ners or City staff concern'mg a
matter on the agenda are included as supplemental material to the agendized item. These roritten
communications are accessible to the public through the Cih)'s website and kept in packet archives. You
are hereby admortished not to include any personal or private information in written communicatiorts to
the City that you do not wish to make public; doi;ng so shall constitute a waiver of any privacy rights
you may have on the information provided to the City.
Page 5
CITY OF
CUPERTINO
STATE OF cAL,IFoRr-rrh
TELECONFERENCE MEETING WITHOUT A PHYSICAL LOCATION
For more information:
(408) 777-3200 www.cuper+ino.org
CONDUCT OF BUSINESS
The Mayor is the presiding officer of the City Council. Any member of
the pub!ic may speak on any item on the agenda for up to three
minutes. All statements and questions must be addressed to the
Mayor.
City Council hearings serve as a venue for the discussion of sometimes
divergent points of view. Please respect the opinions of others and
refrain from cheering or clapping. That may delay the meeting or
intimidate other persons wishing to express alternate views. Actions
that disrupt the meeting will result in a warning, followed by removal
if disruption continues.
Oral public comments will be accepted during the teleconference
meeting. Comments may be made during "6rnl communications" for
matters not on the agenda, and during the public comr6ent period for
each agenda item. Identifying yourself is voluntary and not required to
attend the meeting or provide comments.
FLOWCHART FOR HEARING ITEMS:
Maaygoernindtaro,deumces <-1 VcloslutsncOirtmoeumtsbldeerscormepmourinl.caantylOnssit:e
+
mrecommendation -__1 qCuoeusntcioilnmsembersaskclarifying
l
/ Applicant or / j Councilmembers ask questions.
/ Appellantmakes / q Forappealsofapprovals,the
/ presentation / i applicant may respond to
/ (up to 10 mins.) / l appellants presentation. .
l
Mayorinvitesmembersof 4-'1 Speakers submit a Request to
the public to speak about I Speak card, and are allowed up to
the agenda item l 3 minutes per individual. Council
i members may ask questions of ,
1 speakers.+
Mayor Invites
applicant/appellant to
repond to public
+
(Mayohrecalorisnegsthe ) .
+
Council holds initial discussions
and/or a Councilmember makes a
.% ,, Council motion and obtains a second.
... votes on the
a,.endaitem The City Council then discusses and
deliberates on the motion(s) and
votes.
PUBLIC HEARINGS
The City Council is required by law to
hold public hearings on certain matters
prior to making its decision. Notice to
interested parties is given by legal
advertisement in the local newspaper of
general circulation at least 10 calendar
days preceding the hearing date.
Applications requiring public hearings
include change of zoning, variances, use
permits, and tentative maps.
COUNCIL MEETINGS
The City Council regularly meets the first
and third Tuesdays of each month. These
meetings are held at 6:45 p.m. Closed
sessions, when needed, are normally held
at 6:00 p.m. Closed sessions cover items
such as personnel,litigation, or the sale,
purchase, or lease of property. The law
requires cenain actions taken in closed
session to be reported in open session.
Urgent business, holidays, or election
days may trigger special or adjourned
meetings. These meetings will be noticed
beforehand.
AGENDAS, MINUTES, AND PACKETS
AV AILABLE ON THE WEB
Agendas, minutes, and packets for
current and prior City Council and
Planning Commission meetings are
available at www.cupertino.orz, or you
can purchase the items on CD.
CITY COUNCIL DECISION IS FINAL
Prior to seeking judicial review of any
adjudicatory (quasi-judicial) decision,
interested persons must file a petition for
reconsideration within ten calendar days
of the date the City Clerk mails notice of
the City's decision. Reconsideration
petitions must comply with the
requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk's
office for more information or go to
www.http://www.cupertino.orH/index.as
for a reconsideration
petition form.
CUPE RTINO
CITY OF CUPERTINO
AGENDA
CITY COUNCIL
This will be a teleconference meeting without a physical location.
Tuesday, June 2, 2020
5:30 PM
Televised Special Meeting Study Session (5:30) and Regular City Council Meeting (6:45)
TELECONFERENCE / PUBLIC PARTICIP ATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV.
2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube
and www.Cupertino.org/webcast
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00p.m. on Tuesday, June 2to the Council at
citycouncil@cupertino.org. These e-mail comments will also be fomarded to
Councilmembers by the City Clerk's office before the meeting and posted to the City's
website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the City
Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and
display any attachments on the screen, for up to 3 minutes (subject to the Mayor's
discretion to shorten time for public comments). Members of the public that wish to share a
document must email cityclerk@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may provide oral public comments during the teleconference
meeting as follows:
Page 1
City Council Agenda June 2, 2020
Oral public comments will be accepted during the teleconference meeting. Comments may
be made duting "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the City Council, click on the link below to register in advance and access the
meeting:
OnlinB
Register in advance for this webinar:
https://cityofcupertino.zoom.us/webinar/register/WNMEpzcRfoTBKU9jOFF21k2A
Phone
Dial: (888) 788 0099 and enter Webinar ID: 952 5928 2514 (Type *9 to raise hand to speak).
Unregistered participants will be called on by the Iast four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 952 5928 2514
SIP: 95259282514@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Mayor calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
Page 2
City Council Agenda June 2, 2020
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference City Council meeting who is visually or hearing impaired or has
any disability that needs special assistance should call the City Clerk's Office at
408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance,
In addition, upon tequest, in advance, by a person with a disability, City Council meeting
agendas and writings distributed for the meeting that are public records will be made
available in the appropriate alternative format.
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby
called for Tuesday, June 2, 2020, commencing at 5:30 p.m. In accordance with Governor
Newsom's Executive Order No-29-20, this will be a teleconference meeting without a
physical location. Said special meeting shall be for the purpose of conducting business on
the subject matters listed below under the heading, J'Special Meeting."
SPECIAL MEETING
ROLL CALL - 5:30 PM
STUDY SESSION
1.Study Session on the Capital Improvement Program (CIP): Review of Funded
FY19-20 Projects Recommended to Defer One-Year and Projects Proposed for FY20-21
Recommended Action: Receive the report on funded projects recommended to defer
for one-year and projects proposed for FY20-21 and provide comments
A - Projects Proposed for Deferral
B - Schedule of Construction for Currently Finded Projects
C - New Project Proposals
D - CIP Project Narratives 200526
ADJOURNMENT
REGULAR MEETING
PLEDGE OF ALLEGIANCE - 6:45 PM
ROLL CALL
CEREMONIAL MATTERS AND PRESENT ATIONS
POSTPONEMENTS
Page 3
CityCouncil Agenda June2,2020
1. $: Development proposaI to demoIish a 71,250 square foot retaiI center (The
Oaks), remove and replace 74 protected trees, and construct a mixed-used development
consisting of 294 housing units (88 Rowhouse/Townhomes, 206 senior apartments, of
which include 48 senior affordable apartments and 27 memory care units) and 20,000
square feet of commercial space. The applicant is requesting a Heart of the City
Exception for retail frontage along Stevens Creek Boulevard. The applicant is also
requesting a density bonus and density bonus waivers for height, building plane, and
below market rate housing dispersion. An Environmental Impact Report is proposed.
Application No(s): DP-2018-05, ASA-2018-05, TM-2018-03, TR-2018-22, U-2019-03,
EXC-2019-03 (EA-2018-04); Applicant(s): Mark Tersini (KT Urban); Location: 21267
Stevens Creek Boulevard APN #326-27-042, -043. This item has been continued to a
date uncertain and will be re-noticed.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persorts wishing to address the Council on any matter with'm
the jurisdiction of the Council and not on the agertda. The total time for Oral Commurtications will
ord'marily be limited to one hour. Individua7 speakers are limited to three (3) mi;nutes. As necessary, the
Chair may further limit the time a7lowed to individual speakers, or reschedule remaining commertts to
the ertd of the meeting on a first come first heard basis, with priority given to students. Irt most cases,
State Law will prohibit the Counci( from discussing or making any decisions with respect to a matter
not Listed orx the agenda.
REPORTS BY COUNCIL AND STAFF (10 minutes)
2. $: City Manager update on COVID-19 response efforts
Recommended Action: Receive City Manager update on COVID-19 response efforts
3. $: Report on Committee assignments
Recommended Action: Report on Committee assignments
CONSENT CALENDAR
Urdess there are separate discussions and/or actions requested by council, staff or a member of the
public, it is requested that items under the Cortsent Calendar be acted on simultaneously.
4.$: Accept Accounts Payable for the period ending January 06, 2020
Recommended Action: Adopt Resolution No. 20-059 accepting Accounts Payable for
the period ending January 06, 2020
A - Draft Resolution
B - AP Report A
C - AP Report B
Page 4
City Council Agenda June 2, 2020
$: Accept Accounts Payable for the period ending January 13, 2020
Recornrnended Action: Adopt Resolution No. 20-060 accepting Accounts Payable for
the period ending January 13, 2020
A - Draft Resolution
B - AP Report
$: Accept Accounts Payable for the period ending January 21, 2020
Recornrnended Action: Adopt Resolution No. 20-061 accepting Accounts Payable for
the period ending January 21, 2020
A - Draft Resolution
B - AP Report
$: Accept Accounts Payable for the period ending January 27, 2020
Recornrnended Action: Adopt Resolution No. 20-062 accepting Accounts Payable for
the period ending January 27, 2020
A - Draft Resolution
B - AP Report
$: Accept Accounts Payable for the period ending February 03, 2020
Recommended Action: Adopt Resolution No. 20-063 accepting Accounts Payable for
the period ending February 03, 2020
A - Draft Resolution
B - AP Report
C - AP Report MISC
$: Accept Accounts Payable for the period ending February 10, 2020
Recommended Action: Adopt Resolution No. 20-064 accepting Accounts Payable for
the period ending February 10, 2020
A - Draft Resolution
B - AP Report
C - AP Report MISC
10. $: Accept Accounts Payable for the period ending February 18, 2020
Recommended Action: Adopt Resolution No. 20-065 accepting Accounts Payable for
the period ending February 18, 2020
A - Draft Resolution
B - AP Report
C - AP Report MISC
11. 2: Accept Accounts Payable for the period ending February 24, 2020
Recommended Action: Adopt Resolution No. 20-066 accepting Accounts Payable for
the period ending February 24, 2020
A - Draft Resolution
B - AP Report
Page 5
City Council Agenda June 2, 2020
12. Subiect: Substantial Amendments to the FY 2019-20 Annual Action Plan, FY 2015-20
Consolidated Plan, and Citizen Participation Plan to provide funding for the COVID-'19
Small Business Relief Grant Program, which is an eligible Department of Housing and
Urban Development (HUD) activity in response to COVID-19
Recommended Action: Adopt Resolution No. 20-067approving the Substantial
Amendments to the FY 2019-20 Annual Action Plan, FY 2015-20 Consolidated Plan, and
Citizen Participation Plan to provide funding for the COVID-19 Small Business Relief
Grant Program, whiai is an eligible H[JD activity in response to COVID-19
A - Draft Resolution
13. Subiect: 2020-25 CDBG Consolidated Plan and the FY 2020-21 CDBG Annual Action
Plan
Recommended Action: Conduct the public hearing; and
1) Adopt Resolution No. 20-068 approving the 2020-25 CDBG Consolidated Plan and
the FY 2020-21 CDBG Annual Action Plan
A - Draft Resolution
14. $: Authorize the City Manager to negotiate and execute a lease agreement with
the Santa Clara Valley Audubon Society for the property known as the McClellan
Ranch House located at 222:j McCIellan Road, Cupertino, CA 95014
Recommended Action: Authorize the City Manager to negotiate and execute a lease
agreement with the Santa Clara Valley Audubon Society for the property known as the
McClellan Ranch House for the period July 1, 2020 to June 30, 2025, with an option to
renew for five additional one-year terms
A - Draft Lease Agreement
15. $: Authorize the City Manager to negotiate and execute a Iease agreement with
the Friends of Stevens Creek Trail for the property known as the McClellan Ranch
House located at 22221 McClellan Road, Cupertino, CA 95014
Recommended Action: Authorize the City Manager to negotiate and execute a lease
agreement with Friends of Stevens Creek Trail for the properF5r known as the McClellan
Ranch House for the period July 1, 2020 to June 30, 2025, with an option to renew for
five additional one-year terms
A - Draft Lease Agreement
16. $: Adopt Resolution rescinding Resolution 20-033 and adopting an updated list
of FY 2020-21 projects proposed to receive funding from the Road Maintenance and
RehabiLitation Account (RMRA), created by Senate Bill 1 (SB 1)
Page 6
City Council Agenda June 2, 2020
Recommended Action: Adopt Resolution No. 20-069 rescinding Resolution 20-033 and
adopting an updated list of projects to receive funding from the RMRA, created by SB I
Staff Reoort
A - Draft Resolution
SECOND READING OF ORDINANCES
PUBLIC HEARINGS
ORDINANCES AND ACTION ITEMS
17.$: Tax Measure Polling and Strategy for November 2020 ballot
Recornrnended Action: 1. Provide direction to move forward with a polling and
strategy firm to explore transient occupancy tax (TOT) measure for the November 2020
ballot:
2. Approve a budget adjustment of $55,000 to retain polling and strategy firm.
Staff Report
18. $: Resolution rescinding City Manager designation as City employee/official to
attend closed sessions of the City Council and keep closed session minutes and
reaffirrning the City Clerk as the designated closed session minute keeper; Municipal
Code Amendment to Cupertino Municipal Code Section 2.20.010 (Recordkeeping
Duties-Closed Sessions) of Chapter 2.20 (City Clerk) To Title 2 (Administration and
Personnel) to clarify limited access to closed session minutes.
Recornrnended Action: 1. Adopt Resolution No. 20-070 rescinding Resolution No. 20-
014 thereby removing the designation of the City Manager as the City employee/officer
to attend City Council closed sessions and keep minutes and confirming the City Clerk
as the Designated employee/officer to attend city council closed sessions and keep
minutes.
2. Conduct the first reading of Ordinance No. 20-2205: "An Ordinance of the City
Council of the City of Cupertino Amending City Code Section 2.20.010 (Recordkeeping
Duties-Closed Sessions) of Chapter 2.20 (City Clerk) To Title 2 (Administration and
Personnel) to Clarify Limited Access to Closed Session Minutes."
Staff Report
A - Draft Resolution
B - Draft Ordinance
C - February 4, 2020 Staff Report
D - Adopted Resolution No. 20-014
19. $: Consideration of a City Council summer recess and cancellation of meeting(s).
Recommended Action: Consider a City Council summer recess and cancel meeting(s)
or provide direction to staff.
Staff Reoort
A - Corincil Upcoming Draft Agenda Items
Page 7
City Council Agenda June 2, 2020
20. $: Update Fiscal Year 2020-21 City Work Program
Recornrnended Action: Review proposed amendments to the FY 2020-2'J City Work
Program, provide any input, and adopt updated FY 2020-21 City Work Program
A - Proposed FY 2020-21 City Work Program Updates
B - Proposed FY 2020-21 City Work Program Updates - Redline
C - FY 2029-20 City Work Program DeIays Due to COVID49 - Redline
Establishment of the Complete Streets Commission
Recommended Action: Conduct the first reading of Ordinance No. 20-2206: "An
Ordinance of the City Council of the City of Cupertino amending Chapter 2.92 of the
Cupertino Municipal Code to establish the Complete Streets Commission.
A - Orctinance 1895
B - Draft Ordinance (redlined version)
C - Draft Ordinance (dean version)
ORAL COMMUNICATIONS - CONTINUED (As necessary)
COUNCI[ AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS
ADJOURNMENT
The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation
challenging a firtal decision of the City Council must be brought within 90 days after a decision is
announced urtless a shorter time is required by State or Federal Law.
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must
fire a petition for reconsideration within ten ca(endar days of the date the City Clerk mails notice of the
City's decision. Reconsiderahory petitiorxs must comply with the requiremertts of Cupertirto Municipal
Code §2.08.096. Contact the City Clerk's office for more information or go to
http:/hozow.cupertiryo.org/cih)clerk for a reconsiderahon petition form.
In compliance zoith the Americans with Disabilities Act (ADA), anyone who is p7anrting to attend this
tedeconference City Council meeting who is visually or hearing impaired or has any disability that rteeds
special assistance should ca77 the City Clerk's Office at 408-777-3223, at least 48 hours in advance of
the Cotmci7 meet'mg to arrartge for assistance. Irt addition, upon request, in advance, by a person with a
disab'dity, City Council meeting agendas and writ'mgs distributed for the meeting that are public
records wil7 be made available in the appropriate alternative format.
Any writirtgs or documents provided to a majority of the Cupertirto City Council after pub7ication of
the packet wi(7 be made available for pub(ic inspection in the City Clerk's Office located at City Hall
Page 8
CityCouncil Agenda June2,2020
10300 Torre Avenue, during norma7 business hours and in Council packet archives Linked from the
agenda/minutes page on the Cupertino zoeb site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
roritten communications serxt to the Cupertino City Council, Commissioners or Cih) staff concerning a
matter on the agenda are included as supplementa7 materia7 to the agendized item. These roritten
communications are accessible to the public through the City's website and kept irt packet archives. You
are hereby admonished not to include any persona7 or private information in written communications to
the City that you do riot zoish to make public; do'mg so shal7 constitute a waiver of any privacy rights
you may have ort the information provided to the City.
Page 9
THE CITY COUNCIL AND ST AFF
CITY COUNCIL
Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by
the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to
four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one-
year term.
The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council.
These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission,
Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission,
Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission.
Council members also serve on a variety of regional bodies, including:
- Association of Bay Area Governments
- League of California Cities
- Santa Clara County (SCC) Cities Association
- SCC Emergency Preparedness Council
- SCC Library District
- SCC Emergency Preparedness Commission
- Santa Clara Valley Water Commission and Water District
- SCCTransportation Authoritym
- West Valley Mayors and Managers
STAFF
The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for
interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager
coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the
advisor to the City Council as a whole.
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TYPES OF COUNCIL ACTIONS
ORDINANCES
Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will
first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second
reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which
time the summary of the ordinance is published in a local newspaper approved for this purpose.
RESOLUTIONS
Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific
actions. These go into effect when adopted.
APPEALS
Any interested person, including a Council member, may appeal a Planning Commission or Director of Community
Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14
calendar days of the mailing of the notice of the decision.
RECONSIDERATION
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition
for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision.
Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the
City Clerk's office for more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a
reconsideration petition form.
COMMUNICATING WITH COUNCIL
AllCouncilmembers: citycouncil@cupertino.org i
StevenScharf SScharf@cupertino.org (408)777-3191
DarcyPaul DPaul@cupertino.org (408)777-3195
LiangChao LiangChao@cupertino.org (408)777-3192
RodSinks RSinks@cupertino.org (408)777-3194
Jon Robert Willey JWilley@cupertino.org (408) 777-3193
Executive Assistant LaurenS@cupertino.org (408) 777-1312
CityHall www.cupertino.org (408)777-CITY
Please note: the City Council discourages submission of written materials on the day of the meeting as this does not ,
provide enough time to give the materials fair evaluation. If you must provide written materials on the day of the
meeting, as least one copy must be given to the City Clerk for the permanent record, and ten copies are preferred.
NEWS AND NOTICES FROM CITY HALL
EMAII
Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify
TELEVISION
The City Channel broadcasts City Council and Planning Commission meetings, as well as agenda previews, public
service announcements, and other programs of community interest, on Channel 26 in Cupertino. The meetings
are shown at these times:
Tuesday (live) 6:45p.m. Friday(replay) lO:OOa.m.
Thursday (replay) 7:00 p.m. Saturday (replay) 9:00 a.m.
INTERNET
City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "l Want
To, View City Council meetings".
News and community information can also be found at:
https://www.facebook.com/cityofcupertino/
https://twitter.com/CityofCupertino
https://www.instagram.com/cityofcupertino
AUDIO
Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages, and emergency
announcements.
USEFULTELEPHONENUMBERS '
City of Cupertino (City Hall) General Information and Comments (408) 777-CITY
Fire (Emergency) Santa Clara County Fire Dept. dispatch 911
Fire (Non-Emergency ) Santa Clara County Fire Dept. (408) 378-4010
Garbage RecologySouthBay (408)725-4020 I
Gas & Electricity Pacific Gas & Electric (PG&E) 1-800-743-5000
Recreation & Community Quinlan Community Center (408) 777-3120
Services
Police (Emergency) Santa Clara County Sheriff dispatch 911
Police (Non-Emergency) Santa Clara County Sheriff (408) 868-6600
Public Health Santa Clara County Public Health (408) 732-3720
Sanitary Sewers Cupertino Sanitary District (408) 253-7071
Water SanJoseWater (408)279-7900
CaliforniaWater (650)917-0152
CITY OF CUPERTINO
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19,
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV.
2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube
and www.Cupertino.org/webcast
Members of the public wishing comment on an item on the agenda may do so in the-
following ways:
1) E-mail comments by 5:00p.m. on Tuesday, April 28to the Council at
citycouncil@cupertino.org. These e-mail comments will also be forwarded to
Councilmembers by the City Clerk's office before the meeting and posted to the City's
website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the City
Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and
display any attachments on the screen, for up to 3 minutes (subject to the Mayor's
discretion to shorten time for public comments). Members of the public that wish to share a
document must email cityclerk@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may provide oral public comments during the teleconference
meeting as follows:
Page I
City Council Agenda April 28, 2020
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for':matters not on the agenda, and during the
public'comment period for each agenda item.
To address the City Council, click on the link below to register in advance and access the
meehng:
Online
Register in advance for this webinar:
https://cityofcupertjno.zoom.u@/wpbinar/register/WNDrjFawbgSSq6XsOMVA'I/VV6g
Phone
Dial: (888) 788 0099 and ent'er We'binar"I'D: 968 3894 1636 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 968 3894 1636
SIP: 96838941636@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, incJuding Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Mayor calls for the item on wich you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
Page 2
City Council Agenda April 28, 2020
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference City Council meeting who is visually or hearing impaired or has
any disability that needs special assistance should call the City Clerk's Office at
408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance.
In addition, upon request, in advance, by a person with a disability, City Council meeting
agendas and writings distributed for the meeting that are public records will be made
available in the appropriate alternative format.
NOTICE AND CAL[ FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby
called for Tuesday, April 28, 2020, commencing at 6:45 p.m. In accordance with Governor
Newsom's Executive Order No-29-20, this will be a teleconference meeting without a
physical location. Said special meeting shall be for the purpose of conducting business on
the subject matters listed below under the heading, "Special Meeting."
SPECIAL MEETING
ROLL CALL
ORAL COMMUNICATIONS
This portion of the meet'mg is reserved for persons zoishi;ng to address the Counci7 on any matter within
the jurisdiction of the Council and not on the agenda. The tota7 time for Oral Commurzicatiorys wil7
ordinarily be 7imited to orxe hour. Individual speakers are Limited to three (3) m'mutes. As rtecessary, the
Chair may further limit the time al7owed to individual speakers, or reschedule rema'ming comments to
the erxd of the meeting ort a first come first heard basis, zt)ith priority given to students. Irt most cases,
State 7aw zoill prohibit the Cotmcil from discussing or making any decisions with respect to a matter
not Listed on the agenda.
ORDINANCES AND ACTION ITEMS
1.$: COVID-19 Fiscal Impacts Update
Recommended Action: Accept COVID-19 Fiscal Impacts Update
Staff Report
A - Federal State and Private Emerzency Assistance Finding Matrix
2. $: Emergency Assistance Funds for Tenants at Risk of Eviction due to Impacts of
the Novel Coronavirus (COVID-19) continued
Page 3
City Council Agenda April 28, 2020
RecommendedAction: 1. Adopt Resolution No. 20-040 Contribu5ng $50,000 in
Emergency Assistance Funds to West Valley Community Services and $100,000 in
Emergency Assistance Loan Funds to Meriwest Credit Union for Tenants at Risk of
Eviction Due to Impacts of the Novel Coronavirus (COVID-19)
2. Approve a $50,000 contribution [Below Market Rate (BMR) Affordable Housing
Funds (AHF) or General Fund Human Services Grant (HSG) fundsl to West Valley
Community Services (WVCS) for emergency assistance funds to assist tenants at risk of
eviction due to impacts of COVID-19
3. Authorize the City Manager to negotiate and execute an agreement with WVCS.
4. Approve a $100,000 contribution [Below Market Rate (BMR) Affordable Housing
Funds (AH'F) or GeneraI Fund Human Services Grant (HSG) fundsl to Meriwest Credit
Union for the Renter's Assistance Low Interest Loan Program to assist tenants at risk of
eviction due to impacts of COVID-19
5. Authorize the City Manager to negotiate and execute a $200,000 contract with
Meriwest Credit Union
6. Receive presentation from Earnin
Staff Report
A - Draft Resolution
B - Renter's Assistance Low Interest Loan Program Proposal from Meriwest Credit Union
ADJOURNMENT
The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; Litigation
cha71enging a fma7 decision of the Cih) Counci7 must be brought within 90 days after a decision is
artrtounced tmless a shorter time is required by State or Federal Law.
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested perso;ns must
file a petition for reconsideratiori zoithin ten calertdar days of' the date the City Clerk mails rtotice of the
City's decisiort. Reconsiderahon petitions must comply with the requiremertts of Cuperti;no Municipal
Code §2.08.096. Contact the City Clerk's office for more information or go to
http://wwzo.cupertino.org/cityclerk for a reconsiderahon petition form.
by compliance with the Americans with Disab'dities Act (ADA), anyone who is planning to attend this
teleconference City Council meeting who is visually or hearing impaired or has arxy disability that rteeds
special assistance should call the Cih) Clerk's Office at 408-777-3223, at least 48 hours in advartce o7
the Courtcil meetiryg to arrartge for assistance. Err additiorx, uport request, in advance, by a person with a
disability, Cih) Counci7 meeting agendas and rnritittgs distributed for the meetirtg that are public
records will be made available irt the appropriate alternative format.
Arty zoritings or documents provided to a majority of the Cupertino City) Council after publication of
the packet will be made available for public irtspection in the City Clerk's Office Located at City Hall
10300 Torre Avertue, during rtormal busirtess hours cmd irt Council packet archives Linked from the
Page 4
City Council Agenda April 28, 2020
agenda/minutes page on the Cupertino web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Murticipal Code 2.08.100
written communications sent to the Cupertino City Council Commissioners or City staff concerrxing a
matter on the agenda are included as supplemental material to the agendized item. These zoritten
communicatiorrs are accessible to the public through the Cih)'s website and kept in packet archives. You
are hereby admonished not to irxcLude any persona7 or private informatiorx irx written communications to
the City that you do not roish to make public; do'mg so shal7 cortstitute a zoaiver of any privacy rights
you may have on the information provided to the City.
Page 5
CITY OF CLmEl<H(DNCALIFORNTA
CITY OF CUPERTINO. ci#eorff-ncit MEETING
MARCH 31, 2020
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF
COWD-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19,
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV.
2) The meeting will also be streamed live on and online at
www.Cupertino.org/youtube.com and www.Cupertino.org/webcast.com.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Tuesday, March 31 to the Council at
citycouncil@cupertino.org. These e-mail comments will also be fomarded to
Councilmembers by the City Clerk's office before the meeting and posted to the City's
website after the meeting,
2) E-mail comments during the time for public comment during the meeting to the City
Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and
display any attachments on the screen, for up to 3 minutes (subject to the Mayor's
discretion to shorten time for public comments).
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference City Council meeting who is visually or hearing impaired or has
any disability that needs special assistance should call the City Clerk's Office at
408-777-3223, at least 6 hours in advance of the Council meeting to arrange for assistance. In
Page I
Cit3/aCouncil Agenda Match 31, 2020
"addition, upon request, in advance, by a perspn with a disability, City Council meeting
agendas and writings distributed for the meeting that are public records will be made
available in the appropriate alternative format.
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby
called for Tuesday, March 31, 2020, commencing at 5:30 p.m. for a Closed Session and an
Open Session at 6:45 p.m. In accordance with Governor Newsom's Executive Order
No-29-20, this will be a teleconference meeting without a physical location. Said special
meeting shall be for the purpose of conducting business on the subject matters listed below
under the heading, "Special Meeting." '
SPECIAL MEETING
C[OSED SESSION - 5:30 PM
1. $: Conference with Legal Counsel - Anticipated Litigation; (Governrnent Code
Section 54956.9(d)): PossibIe Initiation of Litigation (Government Code Section
54956.9(d%4)) (1 matter).
2.$: Conference with Legal Cotu"isel - Anticipated Litigation; Significant exposure
to litigation pursuant to paragraph (3) of subdivision (d) of Section 54956.9: (1 Claim)
(Clean Cut Landscape Incorporated (CCLI)).
A - Clean Cut Landscape Inc. Claim No. 1
RECESS
OPEN SESSION - 6:45 PM
PLEDGE OF ALLEGIANCE
ROLL CALL
CEREMONIAL MATTERS AND PRESENT ATIONS
3. $: Staff Presentation on Rosenberg's Rules of Order
Recommended Action: Receive Staff Presentation on Rosenberg's Rules of Order
A - Rosenberg's Rules of Order
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Courtci( 072 any matter within
the jurisdiction of the Cou;ncil and riot ort the agertda. The total time for Oral Communications wiu
ordinarily be Limited to one hour. Individua7 speakers are limited to three (3) minutes. As necessary, the
Page 2
City Council Agenda March 31, 2020
Chair may further limit the time allozoed to irtdividual speakers, or reschedule remaining comments to
the end of the meeting on a first come first heard basis, with priority given to students. 17? most cases,
State Lava will prohibit the Cowcil from discussing or makirtg any decisiorts with respect to a matter
not Listed on the agenda.
REPORTS BY COUNCIL AND STAFF (10 minutes)
4. $: Report on Committee assignments
Recommended Action: Report on Committee assignments
CONSENT CALENDAR
Urdess there are separate discussions and/or actions requested by council staff or a member of the
public, it is requested that items under the Consent Calendar be acted on simu7ta;neousLy.
5. l: Approve the February 24 City Council Minutes
Recommended Action: Approve the February 24 City Council Minutes
A - Draft Minutes
6. $:a Approve the March 3 City Council minutes
Recommended Action: Approve the March 3 City Council minutes
A - Draft Minutes
7.$: Set application deadline and interview dates for three terms expiring on the
Teen Commission.
Recommended Action: Set application deadline and interview dates for three terms
expiring on the Teen Commission and approve:
1.) Applications due in the City Clerk's office by 4:30 p.m. on Friday, May 8; and
2.) Interviews held beginning at 5:30 p.m. on Tuesday, May 26 and Wednesday, May 27
(as needed)
A - Adopted Resolution Governing Teen Commission Recriiitment
8.$: Application for Alcohol Beverage License for P&S Cupertino, Inc (dba Vons
Chicken Cupertino), 10520 S. De Anza Boulevard
Recommended Action: Recommend approval to the California Department of
Alcoholic Beverage Control of the application for Alcohol Beverage License fot P&S
Cupertino, Inc (dba Vons Chicken Cupertino), 10520 S. De Anza Boulevard
Staff Repoort
A - Application
Page 3
City Council Agenda March 31, 2020
9.l: Increase the authorized construction contingency for the 2019 Pavement
Maintenance Phase 1 Project, Project No. 2019-103 by $150,000. No additional budget
allocation is requested.
Recommended Action: Increase the authorized construction contingency for the 2019
Pavement Maintenance Phase I Project by one hundred fifty thousand dollars
($150,000) for a revised contract amount to G. Bortolotto & Co. not to exceed $2,992,568.
Staff Repoort
A - Bortolotto 0iiote dated February 27 2000
B - Contract Unit Cost Comparison
10. $: Resolution of support for McClellan Rd Separated Bikeway project for Vehicle
Emissions Reductions Based at Sa"iools (VERBS) grant application.
Recornrnended Action: Adopt Resolution No. 20-027 approving a request for support
to complete VERBS grant application commitments consistent with the requirements of
the application.
A - Draft Resolution
11. $: Resolution Designating Agents to Apply for Federal and State Disaster
Financial Assistance
Recommended Action: Adopt Resolution No. 20-031 Designating Agents to Apply for
Federal and State Disaster Financial Assistance
Staff Repoort
A - Designation of Applicant's Agent Resolution for Non-State Agencies
SECOND READING OF ORDINANCES
PUBLIC HEARINGS
ORDINANCES AND ACTION ITEMS
12. 2: Consider participation in and binding for the Santa Clara/Santa Cruz Coiu"ities
Airport/Community Roundtable on Aircraft Noise in the South Bay.
Recommended Action: Provide direction to staff to:
1. Continue participation in the Santa Clara/Santa Cruz Counties Airport/Community
Roundtable on aircraft noise in the South Bay; confirm or change existing CounciI
representatives; or
2. Adopt Resolution No. 20-029 rescinding Resolution No. 18-083 and withdrawing
from the Santa Clara/Santa Cruz Counties Airport/Community RoundtabIe.
Page 4
City Council Agenda Match 31, 2020
A - Draft Resohrtion
B - Resolution No. 18-083
C - Staff Report August 2018
D - Staff Report }anuary 2019
E - Roundtable Staff Report February 2020
F - Finding Allocation Draft
13. $: FY 2020-21 City Work Program
Recommended Action: Adopt FY 2020-21 City Work Program
A - Proposed FY 2020-21 City Work Program
B - Proposed FY 2020-21 City Work Program - (utlining Changes from 2.24.20
ORAL COMMUNICATIONS - CONTINUED (As necessary)
COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS
ADJOURNMENT
The City of Cupertino has adopted the provisions of Code of Civi7 Procedure §1094.6; Litigation
challenging a fina7 decision of the Cih) Counci7 must be brought within 90 days after a decision is
annowced unless a shorter time is required by State or Federal Law.
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must
file a petitiort for reconsideration zoithin terx calendar days of the date the City C(erk mails notice of the
Cih)'s decision. Reconsiderat'wn petitions must comply with the requirements of Cupert'mo Murticipal
Code §2.08.096. Contact the Cih) Clerk's office for more information or go to
htfp://wwzo.cupertino.org/cityclerk for a reconsideration petition form.
Irt compliance with the Americans with Disabilities Act (ADA), anyone zoho is planning to attend this
teleconference Cih) Council meetirtg who is visuauy or hearing impaired or has any disabi7ih) that needs
specia7 assistance should cal7 the Cih) C(erk's Office at 408-777-3223, at 7east 6 hours in advance of the
Counci7 meet'mg to arrange for assistance. Irt addition, upon request, in advance, by a persort with a
disability, City Cotmcil meeting agendas and zoritings distributed for the meeting that are public
records will be made available'm the appropriate alternative format.
Any writings or documents provided to a majority of the Cupertirro City Council after publication of
the packet will be made available for public inspection in the Cih) Clerk's Office located at Citay Hall
10300 Torre Avenue, durirxg norma7 business hours and in Co'tgtc'd packet archives linked from the
agenda/minutes page 072 the Cupertino web site.
IMPORTANT NOTICE: P4ease be advised that pursuant to Cupert'mo MunicipaL Code 2.08.100
Page 5
City Council Agenda March 31, 2020
written communicahons sent to the Cupertino City Council, Commissioners or City staff cortcerning a
matter on the agenda are included as supplemental materia7 to the agendized item. These roritten
communications are accessible to the public through the Citi)'s website and kept in packet archives. You
are hereby admorzished rxot to include arty personal or private information irx written commurtications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City.
Page 6
CUPERTINO
CITY OF CUPE"iQ'i"Ihb C""'-"
'.1 (ih (x
Amended Special Televised Meeting
DANEDArE
Amended at 6:10 pm on 3/16/20 to change the meeting start time.
CITY OF CUPERTINO, CITY COUNCIL MEETING
MARCH 17 2020
TE[ECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO MITIGATE THE SPREAD OF
COVID-19
This meeting may include teleconference participation from a quorum of councilmembers
in locations not open to the public in accordance with the Governor's Executive Order
N-25-20 (March 12, 2020) allowing for deviation of teleconference rules required by the
Ralph M. Brown Act. The purpose of this order was to provide the safest environment for
staff and the public while allowing for public participation. The meeting will be held at
10350 Torre Avenue, Community Hall Council Chamber for any members of the public
who wish to speak in person, though we highly encourage all members to participate
remotely, especially those at risk. The meeting will be streamed live on Comcast Channel
26and AT&T U-Verse Channel 99and online at Cupertino.org/youtube and
Cupertino.org/webcast. Members of the public are welcome to submit comments via email
to the city clerk prior to or during the time for public comment at the meeting. The City
Clerk will share all comments with the City Council at the meeting and make them part of
the record.
On March 16, 2020, the Santa Clara County Health Officer ordered all individuals living in
the County to shelter at their place of residence, with certain exceptions, including an
exception for essential governmental services. The City of Cupertino Director of Emergency
Services has determined that this Special City Council meeting to consider actions related
to the COVID-19 emergency only is an "essential governmental function" for purposes of
that County order. Please note, however, that this meeting poses a heightened risk of
COVID-19transmission, and that older adults and individuals with exiting health
conditions are at particularly serious risk and should not attend.
Page I
City Council Agenda Match 17 2020
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby
called for Tuesday, March 17, 2020, commencing at 6:30 p.m. in Community Hall Council
Chamber, 10350 Torre Avenue, Cupertino, California 95014, Said special meeting shall be
for the purpose of conducting business on the subject matters listed below under the
heading, "Special Meeting."
SPECIAL MEETING
ROLL CALL
ORDINANCES AND ACTION ITEMS
1.Ratification of a proclamation of local emergency related to COVID-19.
Recommended Action: Adopt Resolution No. 20-028ratifying the Director of
Emergency Services' proclamation on Mari 11, 2020of the existence of a local
emergency resulting from community spread of the coronavirus, also known as
COVID-19.
A - Draft Resolution
B - Prodamation of Local Emergency
C - Coronavirus disease 2019 (COVID-19) Situation Report - 55
D - Coronavinis disease 2019 (COVID-19) Situation Report - 51
2.Actions Related to Income Loss and Evictions Due to Novel Coronavirus
Recommended Action: 1. Consider directing the City Attorney to draft a resolution
and emergency eviction protection ordinance directed at residents unable to pay rent as
a result of the Coronavirus Disease (COVID-19)
A - San Jose Staff Report
ADJOURNMENT
The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigatiort
challenging a fmal decision of the City Counci7 must be brought roithin 90 days after a decisiort is
armounced urdess a shorter time is required by State or Federal lazo.
Prior to seeking judicia7 review of any adjudicatory (quasi-judicial) decision, interested persons must
file a petition for reconsideration roithirt ten calendar days of the date the City Clerk mails notice of the
City's decisiort. Reconsideration petitions must comply with the requiremeryts of Cupertino Municipal
Code §2.08.096. Contact the City Clerk's office for more irtformatio;n or go to
http://www.cupertino.org/cityc7erk for a reconsiderahorg petition form.
Page 2
City Council Agenda March 17, 2020
In compliance with the Americans with Disabilities Act (ADA), anyone zoho is pla;tming to attend the
next Cih) Cou'nci( meeting who is visually or hearing impaired or has any disabiLity that needs special
assistance should call the City Clerk's Office at 408-777-3223, 48 hours irt advance of the Courtcil
meetirtg to arrange for assistance. 11pon request, irt advance, by a person with a disability, Cih) Courxcil
meeting agertdas and writings distributed for the meeting that are public records will be made availab(e
irt the appropriate alternative format. Also upon request, in advance, an assistive (istening device can be
made avai(able for use dur'trtg the meeting.
Any writings or documents provided to a majority of the Cupertino City Co'bmcir after pub7icaf-ion oj
the packet roil7 be made available for pub7ic'mspection in the Cih) Clerk's Office Located at City Hall
10300 Torre Ave;nue, dur'mg normal business hours and in Council packet archives lirtked from the
age;nda/minutes page on the Cupertino web site.
IMPORTANT NOTICE: Please be advised that pursua;nt to Cupertino Municipal Code 2.08.100
written comm'tgticatiorts settt to the Cupertino City Council, Commissioners or City staff concern'mg a
matter on the agenda are included as supp7ementa7 material to the agendized item. These roritten
communicatiorxs are accessible to the public through the Cih)'s website and kept in packet archives. You
are hereby admonished not to include any persorta7 or private i4ormation'm written communications to
the City that you do not wish to make public; doing so sham( corxstitute a zoaiver of any privacy rights
you may have ort the i;hformation provided to the City.
Members of the public are erttitled to address the Cih) Counci( corycer;ning any item that is described irt
the notice or agenda for this meeting, before or duri'ng consideration of that item. If you wish to address
the Council 07'l a'ny issue that is on this agenda, please complete a speaker request card located in front
of the Courtcil, a;rxd deliver it to the Clerk prior to discussion of the item. Whert you are calLed, praoceed to
the podium and the Mayor will recognize you. If you wish to address the City Council on arty other
item rtot on the age;nda, you may do so by durirxg the public comment portion of the meetirtg follozoing
the same procedure described above. Please Limit your comments to three (3) minutes or (ess.
Page 3
CITY OF
CUPERTINO
OFFICE OF THE CITY CLERK
CITY HALL
10300 TORRE AVENUE - CUPERTINO, CA 95m4-3255
TELEPHONE: (408) 777-3223 - FAX: (408) 777-3366
CUPERTINO.ORG
CUPERTINO CITY COUNCIL
NOTICE OF POSTPONEMENT
NOTICE IS HEREBY GIVEN that the closed session meeting of the Cupertino City
Cou"icil saieduled for 6:00 p.m. and the regular meeting of the Cupertino City
Coru'icil scheduled for 6:45 p.m. on Tuesday, March 17, are postponed to a date
uncertain. Those meetings will be rescheduled after expiration of the March 16,
2020 0rder of the Santa Clara Cointy Health Officer directing all individuals to
shelter at their place of residence, with certain exceptions. The City Council
meetings are postponed by order of the City Manager/Director of Emergency
Services to mitigate the spread of Covid-19.
Dated this 16' day of March, 2020
Kirsten Squarcia
City Clerk
STATE OF CALIFORNr A
CUPERTINO
SS
__qlri/-)d
acewoaorarhecinr"c6tmcii ' -al(,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,.,,,,,,,,j
Tuesday, March 17, 2020
Non-Televised Closed Session (6:00)
and Televised Regular Meeting (6:45)
Steven Scharf
Darcy Paul Liang Chao
JonRobertWilley ViceMayor Ma'jor Councilmember RodSinks
Councilmember Councilmember
Heather Minner X / Kirsten Squarcia
Staff ,@
sta,r Skaff
Speaker's
Podium
COMMUNITY HALI COUNCIL CHAMBER
10350 TORRE AVENUE - CUPERTINO, CA 95014
TELEPHONE: (408) 777-3220 (CITY HALL)
WEBSITE: www.cuper+ino.org
CONDUCT OF BUSINESS
The Mayor is the presiding officer of the City Council. Any member of
the public may speak on any item on the agenda for up to three
minutes. All statements and questions must be addressed to the
Mayor.
City Council hearings serve as a venue for the discussion of sometimes
divergent points of view. Please respect the opinions of others and
refrain from cheering or clapping. That may delay the meeting or
intimidate other persons wishing to express alternate views. Actions
that disrupt the meeting will result in a warning, followed by removal
if disruption continues.
The proceedings of the meeting are recorded, therefore members of
the audience who address the City Council must come to the
lectern/microphone, and are requested to complete a Speaker Card
and identify themselves. Completion of Speaker Cards and identifying
yourself is voluntary and not required to attend the meeting or
provide comments.
PUBLIC HEARINGS
The City Council is required by law to
hold public hearings on certain matters
prior to making its decision. Notice to
interested parties is given by legal
advertisement in the local newspaper of
general circulation at least 10 calendar
days preceding the hearing date.
Applications requiring public hearings
include change of zoning, variances, use
permits, and tentative maps.
COUNCIL MEETINGS
The City Council regularly meets the first
and third Tuesdays of each month. These
meetings are held in the Council
Chamber of the Cupertino Community
Hall, 10350 Torre Avenue, at 6:45 p.m.
Closed sessions, when needed, are
normally held at 6:00 p.m. Closed
sessions cover items such as personnel,
litigation, or the sale, purchase, or lease
of property. The law requires certain
actions taken in closed session to be
reported in open session.
Urgent business, holidays, or election
days may trigger special or adjourned
meetings. These meetings will be noticed
beforehand.
AGENDAS, MINUTES, AND PACKETS
AVAILABLE ON THE WEB
Agendas, minutes, and packets for
current and prior City Council and
Planning Commission meetings are
available at www.cupertino.orz, or you
can purchase the items on CD.
CITY COUNCIL DECISION IS FINAL
Prior to seeking judicial review of any
adjudicatory (quasi-judicial) decision,
interested persons must file a petition for
reconsideration within ten calendar days
of the date the City Clerk mails notice of
the City's decision. Reconsideration
petitions must comply with the
requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk's
office for more information or go to
www.http://www.cupertino.orH/index.as
for a reconsideration
petition form.
FLOWCHART FOR HEARING ITEMS:
Maaygoernindtaro,deumces <-1 vcios'iutsncorrt Omuetsmldbeercsomrempourin.Icaantyl0nss:te
%
mrecommendation -__I Council members ask questions
%
i / Applicant or / d Council members ask questions' / Appellant makes / l
/ presentation /
/ (up to 10 mins.) /
I
l
Mayorinvitesmembersof 4-1 Speakers submit a Request toI the public to speak about Speak card, and are allowed up to
the agenda item 3 minutes per individual. Council
members may ask questions of
speakers.
+
Mayor Invites applicant to
repond to public
comments (3 mins.)
i
I
(Mayohrecalorisnegsthe ) '
+
-" i A Council member makes a motion
I . . andobtainsasecond. City Council .. " votes on the I . . .',_ agendaitem I TmhOerloCnit(ys)Caonudnvc0iltethsen discusses the
= ==............ =--===JI Ijl=- =- = = == iiin u iiii
CUPERTINO
CITY OF CUPERTINO
AGENDA
CITY COUNCIL
10300 Torre Avertue and 10350 Torre Avenue
Tuesday, March 17, 2020
6:00 PM
Non-Televised Closed Session (6:00) and Televised Regular Meeting (6:45)
CLOSED SESSION - 6:00 PM
10300 Torre Avenue, City Hall Conference Room A
1. $: Conference with Legal Counsel - Anticipated Litigation; Significant exposure
to litigation pursuant to paragraph (3) of subdivision (d) of Section 54956.9: (1 Claim)
(Clean Cut Landscape, Inc.).
RECESS
PLEDGE OF ALLEGIANCE - 6:45 PM
10350 Torre Avenue, Community Hall Council Chamber
ROL[ CA[t
CEREMONIAL MATTERS AND PRESENT ATIONS
1. l: Staff Presentation on Rosenberg's Rules of Order
Recommended Action: Receive Staff Presentation on Rosenberg's Rules of Order
A - Rosenberg's RuIes of Order
POSTPONEMENTS
ORA[ COMMUNICATIONS
This portioyq of the meeti;ng is reserved for persons wishing to address the Courtcil 07? any matter with'm
the jurisdiction of the Counci7 and rtot on the agertda. The total time for Ora2 Comrmmications will
ordi;nari(y be limited to one hour. Individual speakers are 7imited to three (3) m'mutes. As necessary, the
Chair may fitrther Limit the time al7owed to individual speakers, or reschedule rema'ming comments to
the eryd of the meeting on a first come first heard basis, with priority given to students. by most cases,
State Law roill prohibit the Cou;qcil from discussing or making any decisions with respect to a matter
not listed on the agenda.
REPORTS BY COUNCIL AND STAFF (10 minutes)
Page I
City Council Agenda March 17, 2020
2. $: Report on Committee assignments
Recommended Action: Report on Committee assignments
CONSENT CALENDAR
Unless there are separate discussioyqs ayid/or actioyis requested by council staff or a member of the
public, it is requested that items under the Consent Calendar be acted 07? simultaneously.
3. $: Approve the February 24 City Council Minutes
Recommended Action: Apptove the February 24 City Council Minutes
A - Draft Minutes
4. $: Approve the March 3 City Council minutes
Recommended Action: Approve the March 3 City Council minutes
A - Draft Minutes
Set application deadline and interview dates for three terms expiring on the
Teen Commission.
Recommended Action: Set application deadline and interview dates for three terms
expiring on the Teen Commission and approve:
1.) Applications due in the City Clerk's office by 4:30 p.m. on Friday, May 8; and
2.) Interviews held beginning at 5:30 p.m. on Tuesday, May 26 and Wednesday, May 27
(as needed)
A - Adopted Resolution Governing Teen Commission Recruitment
$: Application for Alcohol Beverage License for P&S Cupertino, Inc (dba Vons
Chicken Cupertino), 10520 S. De Anza Boulevard
Recommended Action: Recommend approval to the California Department of
Alcoholic Beverage Control of the application for Alcohol Beverage License for P&S
Cupertino, Inc (dba Vons Chicken Cupertino), 10520 S. De Anza Boulevard
Staff Report
A - Application
$: Increase the authorized construction contingency for the 2019Pavement
Maintenance Phase 1 Project, Project No. 2019-103 by $150,000. No additional budget
allocation is requested.
Recommended Action: Increase the authorized construction contingency for the 2019
Pavement Maintenance Phase I Project by one hundred fifty thousand dollars
($150,000) for a revised contract amount to G. Bortolotto & Co. not to exceed $2,992,568.
Staff Report
A - Bortolotto 0uote dated February 27 2000
B - Contract Unit Cost Comparison
Page 2
City Council Agenda March 17, 2020
8.Resolution of support for McClellan Rd Separated Bikeway project for Vehide
Emissions Reductions Based at Schools (VERBS) grant application.
Recommended Action: Adopt Resolution No. 20-027 approving a request for support
to complete VERBS grant application commitments consistent with the requirements of
the application.
A - Draft Resolution
SECOND READING OF ORDINANCES
PUBLIC HEARINGS
9.Municipal Code Amendments to regulate Short-Term Rental activity in the
City. A new Chapter 5.08 (Short Term Rental Activity) is proposed and amendments
are proposed to Chapter 3.12 (Transient Occupancy Tax), Chapter 19.08 (Definitions)
Chapter 19.12 (Administration), Chapter 19.20 (Permitted, Conditional and Excluded
Uses in Agricultural and Residential Zones) and Chapter 19.120 (Home Occupations)
of the Cupertino Municipal Code. Application No(s).: MCA-2018-02; Applicant(s): City
of Cupertino; Location: Citywide
Recommended Action: That the City Council:
a. Fiend the proposed actions exempt from CEQA; and,
b. Conduct the first reading of Ordinance No. 20-2200: "An Ordinance of the City
Council of the City of Cupertino amending Title 3, Revenue and Finance: Chapter 3.12
(Transient Occupancy Tax), Revenue and Finance, amending Title 5, Business License
and Regulations: Chapter 5.08 (Short-Term Rental Activity), amending specified
chapters of Title 19, Zoning, of the Cupertino Municipal Code Chapter 19.08
(Definitions), Chapter 19.12 (Administration), Chapter 19.20 (Permitted, Conditional
and Excluded Uses in Agricultural and Residential Zones) and Chapter 19.120 (Home
Occupations), to regulate Short-Term Rental uses in residential zoning districts.
c. Approve a budget appropriation of $158,089, $283,889, or $408,689 depending on
which enforcement approach is chosen.
A - Draft Ordin,u'ice - MCA-20'l8-02
B - Online Community Survey Simmary
C - Comparison of Jurisdictions Short Term Rental Regulations
D - Redline Document Indicating Changes to Title 3 5 and 19
E - Comments from Expedia Group
F - Comments from Airbnb
G - Outreach Meeting Summary
ORDINANCES AND ACTION ITEMS
10. $: Ratification of a proclamation of local emergency related to COVID-19.
Page 3
City Council Agenda March 17, 2020
Recommended Action: (a) Adopt Resolution No. 20-028 ratifying the Director of
Emergency Services' proclamation on March 6, 2020 of the existence of a local
emergency resulting from comminity spread of the coronavirus, also known as
COVID-19 in the City of Cupertino.
(b) Receive staff's update on the status of the City's Pandemic Response, its impact on
the City of Cupertino, and recovery efforts.
Staff Report
A - Draft Resolution
B - Proclamation of Local Emergency
C - Coronavirris disease 2019 (COVID-19) Situation Report - 45
D - Coronavirus disease 2019 (COVID-19) Situation Report - 51
11. l: Consider participation in and funding for the Santa Clara/Santa Cruz Cotu'tties
Airport/Community Roundtable on Aircraft Noise in the South Bay.
Recornrnended Action: Provide direction to staff to:
1. Continue participation in the Santa Clara/Santa Cruz Counties Airport/Community
Roundtable on aircraft noise in the South Bay; confirm or change existing Council
representatives; or
2. Adopt Resolution No. 20-029 rescinding Resolution No. 18-083 and withdrawing
from the Santa Clara/Santa Cruz Counties Airport/Community Ro'iu"idtable.
Staff Report
A - Draft Resolution
B - Resolution No. 18-083
C - Staff Report Arigust 2018
D - Staff Report January 2019
E - Roindtable Staff Report February 2020
F - Funding Allocatioi'i Draft
12. $: FY 2020-21 City Work Program
Recommended Action: Adopt FY 2020-21 City Work Program
A - Proposed FY 2020-21 City Work Program
B - Proposed FY 2020-21 City Work Program - Outlining Changes from 2.24.20
13. $: Department of Housing and Community Development (HCD) Annual
Housing Element Progress Report (APR) as specified by HCD (per Gov. Code 83
65400(a)).
Recommended Action: Review and accept the Department of Housing and
Community Development (HCD) Annual Housing Element Progress Report (APR),
which must be submitted using the forms and tables specified by HCD (per Gov. Code
§ 65400(a)).
Staff Report
A - 2019 HCD Annual Housing Element Progress Report
Page 4
City Council Agenda Match 17, 2020
ORAL COMMUNICATIONS - CONTINUED (As necessary)
COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS
ADJOURNMENT
The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; Iitigatio;n
challenging a final decision of the City Council must be brought within 90 days after a decision is
aymovmced uy'dess a shorter time is required by State or Federa7 law.
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must
file a petition for reconsideration withirt ten caleridar days of the date the Cih) Clerk mails notice of the
City's decision. Reconsideration petitioyis must comply voith the requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk's office for more'mformation or go to
http://www.cupertino.org/cityclerk for a reconsideration petition form.
77? compliance with the Americans zoith Disabi7ities Act (ADA), ctnyone who is planning to attend the
next City Council meeting who is visually or hearing impaired or lias any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, 48 hours'm advance of the Counci7
meeting to arrange for assistance. Uport request, in advance, by a person with a disability, City Council
meetiyig agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format. Mso upon request, inn advance, an assistive listenirtg device can be
made availab7e for use during the meeting.
Any writings or docume;nts provided to a majority of the Cupertiyio City Council after publication oj
the packet will be made available for public inspection in the City Clerk's Office Located at City Hall,
10300 Torre Avemte, dur'mg normal bus'mess hours and in Cou;nci7 packet archives linked from the
ageryda/m'mutes page on the Cupertino web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cuperti;no Municipa7 Code 2.08.100
written communications sent to the Cupertino City Council Commissioners or City staff concerning a
matter 07? the agenda are inc7itded as suppLementa7 material to the agendized item. These written
commuyiications are accessible to the public through the City's website and kept iyi packet archives. You
are liereby admonished not to include any personal or private'mformation in written commvmications to
the City that you do not wish to make public; doing so shau constitute a waiver of any privacy rights
you may have 07? the'mformation provided to the City.
Members of the public are entitled to address the City Council concern'mg any item that is described in
the notice or agenda for this meeting, before or during consideration of that item. If you wish to address
the Covmci7 07? arty issue that is on this agertda, prease complete a speaker request card (ocated in front
of the Cou;nciL, and deliver it to the Clerk prior to discussion of the item. W7zert you are called, proceed to
Page 5
City Council Agenda March 17, 2020
the podium arid the Mayor wil7 recognize you. If you wish to address the City Courtcil on any otJier
item not on the agenda, you may do so by during the public conwent portion of the meeting folLowing
the same procedure described above. Please Limit your comments to three (3) m'mutes or 7ess.
Page 6
THECITYCOUNCILANDSTAFF '
CITY COUNCIL
Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by
the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to
four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one-
year term.
The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council.
Theme are the Audit Committeei BicyCle Pedestrian COmmiSSiOnl Fine ArtS COmmiSSiOnl Housing COmmiSSiOnl
Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission,
Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission.
Council members also serve on a variety of regional bodies, including:
- Association of Bay Area Governments
- League of California Cities
- Santa Clara County (SCC) Cities Association
- SCC Emergency Preparedness Council
- SCC Library District
- SCC Emergency Preparedness Commission
- Santa Clara Valley Water Commission and Water District
- SCC Transportation Authoritym
- West Valley Mayors and Managers
STAFF
The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for
interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager
coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the
advisor to the City Council as a whole.
TYPES OF COUNCII ACTIONS
ORDINANCES
Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will
first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second
reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which
time the summary of the ordinance is published in a local newspaper approved for this purpose.
RESOLUTIONS
Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific
actions. These go into effect when adopted.
APPEALS
Any interested person, including a Council member, may appeal a Planning Commission or Director of Community
Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14
calendar days of the mailing of the notice of the decision.
RECONSIDERATION
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition
for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision.
Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §los.o%. Contact the
City Clerk's office for more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a
reconsideration petition form.
COMMUNICATING WITH COUNCIL
All Council members: citycouncil@cupertino.org
StevenScharf SScharf@cupertino.org 408 777-3191
DarcyPaul DPaul@cupertino.org 408 777-3195
LiangChao LiangChao@cupertino.org 408 777-3192
RodSinks RSinks@cupertino.org 408 777-3194
Jon Robert Willey JWilley@cupertino.org 408 777-3193
ExecutiveASsistant LaurenS@cupertino.org 408 777-1312
CityHall www.cupertino.org 408 777-CITY
Please note: the City Council discourages submission of written materials on the day of the meetinz as this does not
provide enough time to give the materials fair evaluation. If you must provide written materials on the day of the
meeting, as least one copy must be given to the City Clerk for the permanent record, and ten copies are preferred.
NEWS AND NOTICES FROM CITY HALL j
EMAII
Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify
TELEVISION
The City Channel broadcasts City Council and Planning Commission meetings, as well as age(ida previews, public
service announcements, and other programs of community interest, on Channel 26 in Cupertino. The meetings
are shown at these times:
Tuesday (live) 6:45p.m. Friday(replay) lO:OOa.m.
Thursday (replay) 7:00p.m. Saturday (replay) 9:00a.m.
INTERNET
' City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "I Want
To, View City Council meetings".
News and community information can also be found at:
i https://www.facebook.com/cityofcupertino/
I https://twitter.com/CityofCupertino
https://www.instagram.com/cityofcupertino
AUDIO '
Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages, and emergency
I announcements.I
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USEFULTELEPHONENUMBERS i
City of Cupertino (City Hall) General Information and Comments (408) 777-CITY
Fire (Emergency) Santa Clara County Fire Dept. dispatch - 911
Fire (Non-Emergency ) Santa Clara County Fire Dept. (408) 378-4010
Garbage RecologySouthBay (408)725-4020
Gas & Electricity Pacific Gas & Electric (PG&E) 1-800-743-5000
Recreation & Community Quinlan Community Center (408) 777-3120
Services
Police (Emergency) Santa Clara County Sheriff dispatch 911
Police (Non-Emergency) Santa Clara County Sheriff (408) 868-6600
Public Health Santa Clara County Public Health (408) 732-3720I
SanitarySewers CupertinoSanitary District (408)253-7071
Water SanJoseWater (408)279-7900
CaliforniaWater (650)917-0152 '
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CUPERTINO
STA-TE OF CAL[FORNTA
Amended
AGENDA OF THE CITY COUNCIL
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Tuesday, March 3, 2020
Special Meeting Non-Televised Closed Session (5:30)
and Televised Regular Meeting (6:45)
Jon Rob.ertWjlley yD;acer""Y4ayo,Pau' s've"'nas7ocrha"Councuangilmemchaober Rod Sinks
Staff-P Staff
Staff
!U
Speaker's
Podium
COMMUNITY HALL COUNCIL CHAMBER
10350TORREAVENUE CUPERTINO,CA95014
TELEPHONE: (408) 777-3220 (CITY HALL)
WEBSITE: www.cupertino.org
' CONDUCT OF BUSINESS
The Mayor is the presiding officer of the City Council. Any member of
the public may speak on any item on the agenda for up to three
minutes. All statements and questions must be addressed to the
Mayor.
City Council hearings serve as a venue for the discussion of sometimes
divergent points of view. Please respect the opinions of others and
refrain from cheering or clapping. That may delay the meeting or
intimidate other persons wishing to express alternate views. Actions
that disrupt the meeting will result in a warning, followed by removal
if disruption continues.
The proceedings of the meeting are recorded, therefore members of
the audience who address the City Council must come to the
lectern/microphone, and are requested to complete a Speaker Card
and identify themselves. Completion of Speaker Cards and identifying
yourself is voluntary and not required to attend the meeting or
provide comments.
FLOWCHART FOR HEARING ITEMS:
MaaygoerninotaroidteLlmCeS <- vClo:ltsncoirl OmuetsmldbeerCsomrempourtn.lcaantylonssite
+
mrecOmmendatlOn 4-G Councilmembersaskquestions
+
/ Applicant or / d Council members ask questions
/ Appellant makes / I
/ presentation /
/ (up to 10 mins.) /
l
Mayorinvitesmembersof +-l Speakers submit a Request to
the public to speak about i Speak card, and are allowed up to
the agenda item i 3 minutes per individual. Council
i members may ask questions of
i speakers.+
Mayor Invites applicant to
repond to public
comments (3 mins.)
I
+
9hearlng
l
" I A Council member makes a motion, , and obtains a second.. CityCouncil i' .o'as on "!e. The City Council then discusses the
agenda"am i motion(s)andvotes.
PUBLIC HEARINGS
The City Council is required by law to
hold public hearings on certain matters
prior to making its decision. Notice to
interested parties is given by legal
advertisement in the local newspaper of
general circulation at least 10 calendar
days preceding the hearing date.
Applications requiring public hearings
include change of zoning, variances, use
permits, and tentative maps.
COUNCIL MEETINGS
The City Council regularly meets the first
and third Tuesdays of each month. These
meetings are held in the Council
Chamber of the Cupertino Community
Hatl, 10350 Torre Avenue, at 6:45 p.m.
Closed sessions, when needed, are
normally held at 6:00 p.m. Closed
sessions cover items such as personnel,
litigation, or the sale, purchase, or lease
of property. The law requires certain
actions taken in closed session to be
reported in open session.
Urgent business, holidays, or election
days may trigger special or adjourned
meetings. These meetings will be noticed
beforehand.
I
AGENDAS, MINUTES, AND PACKETS
AVAILABLE ON THE WEB
Agendas, minutes, and packets for
current and prior City Council and
Planning Commission meetings are
available at www.cupertino.orz, or you
can purchase the items on CD.
CITY COUNCIL DECISION IS FINAL
Prior to seeking judicial review of any
adjudicatory (quasi-judicial) decision,
interested persons must file a petition for
reconsideration within ten calendar days
of the date the City Clerk mails notice of
the City's decision. Reconsideration
petitions must comply with the
requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk's
office for more information or go to
www.http://www.cupertino.orz/index.as
for a reconsideration
petition form.
1,
CITY OF CUPERTINO
AGENDA
CUPERTINO CITY COUNCIL
10300 Torre Avenue and 10350 Torre Avenue
Tuesday, March 3, 2020
5:30 PM
Amended Special Meeting Non-Televised Closed Session (5:30) and Televised Regular Meeting (6:45)
Amended on 2/27/20 to update Item No. 12 Staff Report and to add Item No. 13 Staff Report
and Attachments: A. General Plan Annual Report, B. Planning Commission suggestions on
General Plan Amendments, and C. Other miscellaneous comments.
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby
called for Tuesday, March 03, 2020, commencing at 5:30 p.m. in City Hall Conference Room
A, 10300 Torre Avenue, Cupertino, California 95014. Said special meeting shall be for the
purpose of conducting business on the subject matters listed below under the heading,
"Special Meeting." The regular meeting items will be heard at 6:45 p.m. in Community Hall
Council Chamber, 10350 Torre Avenue, Cupertino, California.
SPECIAL MEETING
ROLL CALL - 5:30 PM
10300 Torre Avenue, City Hall Conference Room A
CLOSED SESSION
1. $: Public Employee Performance Evaluation (Gov't Code Section 54957). Title:
City Attorney.
2. $: Conference with Labor Negotiators (Gov't Code section 54957.6). Agency
designated representatives: Mayor Steven Scharf and Vice Mayor Darcy Paul.
Unrepresented employee: City Attorney.
ADJOURNMENT
REGULAR MEETING
PtEDGE OF ALLEGIANCE - 6:45 PM
:t0350 Torre Avenue, Communit5r Hall Council Chamber
Page I
City Council Agenda March 3, 2020
ROLL CALL
CEREMONIAL MATTERS AND PRESENT ATIONS
1.$: Recognition of Fine Arts Commission Young Artists Award winners.
Recornrnended Action: Present awards to Fine Arts Commission Young Artist Award
2.$: Proclamation to Santa Clara County Librarian Nancy Howe upon her
retirement and recognizing her dedicated service to the community.
Recommended Action: Present proclamation to Santa Clara County Librarian Nancy
Howe upon her retirement and recognizing her dedicated service to the community.
3. $: Prodamation recognizing MarJt as "Red Cross Month."
Recommended Action: Present proclamation recognizing March as "Red Cross Month."
4.$: Proclamation to Carl Valdez for being awarded Superintendent of the Year by
the Maintenance Superintendents Association (MSA) of the San Francisco Bay Area.
Recommended Action: Present proclamation to Carl Valdez for being awarded
Superintendent of the Year by the Maintenance Superintendents Association (MSA) of
the San Francisco Bay Area.
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for perso;ns wishing to address the Council 072 any matter within
the jurisdiction of the Courtcil and not on the agenda. The tota7 time for Ora7 Communications wi77
ordinarily be Limited to one hour. Individua7 speakers are 7imited to three (3) minutes. As necessary, the
Chair may further 7imit the time allowed to individua2 speakers, or reschedule remaining comments to
the ertd of the meeting on a first come first heard basis, with priority given to students. In most cases,
State law wil7 prohibit the Counci7 from discussing or making any decisions with respect to a matter
riot listed 07? the agenda.
REPORTS BY COUNCIL AND STAFF (10 minutes)
5, $: Report on Committee assignments
Recommended Action: Report on Committee assignments
CONSENT CALENDAR
Unless there are separate discussiorxs and/or actions requested by council, staff or a member of the
public, it is requested that items under the Consertt Calertdar be acted on simudtaneously.
Page 2
City Council Agenda March 3, 2020
6. $: Approve the February 10 City Coin"icil minutes
Recornrnended Action: Approve the February 10 City Council minutes
A - Draft Minutes
7. $: Approve the February 18 City Corincil minutes
Recommended Action: Approve the February 18 City Council minutes
A - Draft Minutes
8.Treasurer's Investment Report for period ending December 31, 2019
Recommended Action: Accept staff report and provide recommendations.
A - Treasurer's Report 12.31.19
B - Wells Fargo Custodial Report 12.31.19
C - LAIF Statement 12.31.19
9.Application for Alcohol Beverage License for Pizza My Heart, Inc (dba Pizza
My Heart), 19409 Stevens Creek Boulevard, Suite 140
Recommended Action: Recommend approval to the California Department of
Alcoholic Beverage Control of the application for Alcohol Beverage License for Pizza
My Heart, Inc (dba Pizza My Heart), 19409 Stevens Creek Boulevard, Suite 140
A - Application
SECOND READING OF ORDINANCES
10. $: Second reading for Municipal Code Amendments to Chapter 19.112
Accessory Dwelling Units; Chapter 19.20 - Permitted, Conditional and Excluded Uses
in Agricultural and Residential Zones; and Chapter 19.08- Definitions; for
Clarifications, and Consistency with recently adopted State Bills (Application No.
MCA-2018-04; Applicant: City of Cupertino; Location: City-wide)
Recommended Action: Conduct the second reading and enact Ordinance No. 20-2199:
An Ordinance of the City Council of the City of Cupertino amending Chapter 19.112,
Accessory Dwelling Units; Chapter 19.20 - Permitted, Conditional and Excluded Uses
in Agricultural and Residential Zones; and Chapter 19.08 Definitions.
A - Draft Ordinance No. 20-2199
B - Redlines indicating amendments since first reading
PUBLIC HEARINGS
Page 3
City Council Agenda Match 3 2020
11. $: Consider approv*g a new 155-room seven-story hotel (24-hour operations)
with underground parking, event meeting rooms, a ground floor restaurant with
separate bar, and a rooftop lounge with separate bar by demolishing a commercial
building with an area of 8,323 sq. ft. City Actions would include General Plan
Amendments to consider amending Table LU-1 by increasing the development
allocation of hotel rooms to 155 hotel rooms in the Homestead Special Area and Figure
LU-2 and Policy LU-23.2 adding Figure LU-5 to allow increased heights and reduced
btiilding plane within the North De Anza Gateway specific to this development. City
permits would include: Development, Architechiral and Site Approval, and Use
Permits. A Development Agreement is also proposed; (Application No(s):
GPA-2018-01, DP-2018-01, ASA-2018-02, DA-2018-01, U-2018-02, EA-2018-03;
Applicant(s): Sherly Kwok (De Anza Properties); Location: 10931 N De Anza Blvd.;
APN #326-10-061 (Continued from January 21, 2020)
Recommended Action: Conduct the public hearing and find:
That the City CounciI conduct a public hearing, consider the Planning Commission's
recommendation, and:
1. Adopt Resolution No. 20-005 adopting a Mitigated Negative Dedaration, mitigation
measures, and a Mitigation Monitoring and Reporting Program (Attachment A).
2. Adopt Resolution No. 20-006 approving a General Plan Amendment (Attadunent
B).
3. Adopt Resolution No. 20-007 approving a Development Permit (Attaent C).
4. Adopt Resolution No. 20-008 approving an Aritectural and Site Approval Permit
(Attachment D).
5. Adopt ResoIution No. 20-009 approving a Use Permit (Attaahment E).
Introduce and waive the first reading of Ordinance No. 20-2195: "An Ordinance of the
City Council of the City of Cupertino Approving a Development Agreement for the
Development of a New 7-Story, 155 Room Hotel With Associated Site and Landscaping
Improvements Located at 10931 N. De Anza Blvd. (APN #326-10-061)" (Attaent F).
Page 4
City Council Agenda March 3, 2020
A - Draft Resohition EA-2018-03 - Mitigated Negative Dedaration, mitigation measures, and a
Mitigation Monitoring and Reporting Program
B - Draft Resolution GPA-2018-01 - General Plan Amendment
C - Draft Resolution DP-2018-01 - Development Permit
D - Draft Resolution ASA-2018-02 - Architectural and Site Approval Permit
E - Draft Resoltition U-2018-02 - Use Permit
F - Draft Ordinance DA-2018-01 - Development Agreement between the City and Northwest Properties
LP
G - Fiscal Analysis of the De Anza Hotel GPA Application
H - Parking Generation Analysis for the Proposed Hotel Located at 10931 N. De Anza Borilevard in
Cupertino, CA, dated June 19, 2019
I - hntial Study/Mitigated Negative Declaration, ERC Recommendation dated August 1
l - Public Comment
K - Initial Study /Mitigated Negative Dedaration Responses to Comments Memo dated December 5,
2019
L - Initial Study /Mitigated Negative Declaration Responses to Comments Memo for City Council dated
Febrriary 20, 2020
M - Project Plans
ORDINANCES AND ACTION ITEMS
12. $: Approve the Mid-Year Financial Report and budget adjustments for Fiscal
Year 2019-20.
Recommended Action: 1. Accept the City Manager's Mid-Year Financial Report for FY
2019-20.
2. Approve Budget Modification 1920-076 for Mid-Year adjustments as described in the
Mid-Year Financial Report.
3. Adopt Resolution No. 20-026 approving Mid-Year budget adjustments.
Staff Re'oort
A - Draft Resolution
B - Mid-Year Financial Report
C - Performance Measures
D - Mid-Year Budget Adjustment
13. $: General Plan Annual Report, and suggestions to further clarify General Plan
Policies and Strategies
Recommended Action: That the City Council:
1. Receive the General Plan Annual Review Report (Attachment A).
2. Authorize the City Manager to incorporate the list of General Plan amendment
suggestions made by individual Planning Commissioners (Attachment B) into the
previous list of suggested General Plan amendments with the General Plan and
Objective Standards 2019/2020 Work Program Item.
Page 5
City Council Agenda March 3, 2020
A - General Plan Annual Report
B - GPA suggested by individual commissioners
C - Other n'iiscellaneous suggestions
ORAL COMMUNICATIONS - CONTINUED (As necessary)
COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS
ADJOURNMENT
The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; Litigation
challertging a firtal decisiort of the City Counci7 must be brought zoithin 90 days after a decision is
armotmced unless a shorter time is required by State or Federal Law.
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must
file a petition for reconsideration within ten calertdar days of the date the City Clerk mails notice of the
City's decision. Reconsideration petitions must comply with the requirements of Cupertino Mtmicipal
Code §2.08.096. Contact the Cih) Clerk's office for more information or go to
http://wrow.cupertino.org/cityclerk for a reconsiderahon petition form.
In compliance with the Americans with Disabilities Act (ADA), anyone roho is plaming to attend the
next City Courtcil meeting who is visuauy or hearing impaired or has any disab'dity that needs specia[
assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the Courtcil
meeting to arrange for assistartce. Upon request, in advance, by a person voith a disabi7ih), City Council
meeti;ng agendas and writings distributed for the meeting that are public records will be made available
in the appropriate a7ternative format. Also upon request, in advance, an assistive listertitxg device can be
made available for use during the meetirtg.
Any writings or documents provided to a majority of the Cupertino City Council after publication of
the packet will be made avai7aMe for public inspection inn the City CLerk's Office located at City Hall
10300 Torre Avertue, during rtormal business hours a'nd in Council packet archives 7inked from the
agerxda/minutes page on the Cupertino web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertirto Municipal Code 2.08.100
writtert communicatiorts sent to the Cupertino City Council Commissioners or City staff cortcerning a
matter on the agenda are included as supplemental materia7 to the agendized item. These written
communications are accessible to the public through the City's website and kept'm packet archives. You
are hereby admonished not to include any persorta7 or private irtformation in roritten communications to
the City that you do not zoish to make public; doing so shall constitute a waiver of any privacy rights
you may have 072 the i4ormation provided to the Cih).
Page 6
City Council Agenda March 3, 2020
Members of the public are entitled to address the City Council concern'mg any item that is described in
the notice or agenda for this meeting, before or during consideration of that item. If you wish to address
the Counci2 on any issue that is on this agenda, please complete a speaker request card located iry front
of the Council, and deliver it to the C7erk prior to discussion of the item. W7'xen you are called, proceed to
the podium artd the Mayor will recognize you. If you wish to address the City Council on any other
item riot on the agenda, you may do so by dur'trtg the public commertt portion of the meetirtg following
the same procedure described above. Please limit your comments to three (3) m'mutes or less.
Page 7
THECITYCOUNCIL ANDSTAFF
CITY COUNCIL
Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by
the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to
four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one-
year term.
The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council.
These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission,
Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission,
Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission.
Council members also serve on a variety of regional bodies, including:
- Association of Bay Area Governments
League of California Cities
Santa Clara County (SCC) Cities Association
SCC Emergency Preparedness Council
SCC Library District
SCC Emergency Preparedness Commission
Santa Clara Valley Water Commission and Water District
SCC Transportation Authoritym
West Valley Mayors and Managers
STAFF
The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for
interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager
coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the
advisor to the City Cou(icil as a whole.
TYPES OF COUNCIL ACTIONS
I
ORDINANCES
Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will
first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second
reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which
time the summary of the ordinance is published in a local newspaper approved for this purpose.
RESOLUTIONS
Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific
actions. These go into effect when adopted.
APPEALS
Any interested person, including a Council member, may appeal a Planning Commission or Director of Community
Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14
calendar days of the mailing of the notice of the decision.
RECONSIDERATION
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition
for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision.
Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the
City Clerk's office for more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a
reconsideration petition form.
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COMMUNICATING WITH COUNCIL
All Council members: citycouncil@cupertino.org
StevenScharf SScharf@cupertino.org (408)777-3191
DarcyPaul DPaul@cupertino.org (408)777-3195
LiangChao LiangChao@cupertino.org (408)777-3192
RodSinks RSinks@cupertino.org (408)777-3194
Jon Robert Willey JWilley@cupertino.org (408) 777-3193
Executive Assistant LaurenS@cupertino.org (408) 777-1312
CityHall www.cupertino.org (408)777-CITY
Please note: the City Council discourages submission of written materials on the day of the meeting as this does not
provide enough time to give the materials fair evaluation. If you must provide written materials on the day of the
meeting, as least one copy must be given to the City Clerk for the permanent record, and ten copies are preferred.
CUPIRTINO
-L_
DtX-a'laL' 1"71
AGENDA OF THE CITY COUNCIL
J h
Tuesday, March 3, 2020
Special Meeting Non-Televised Closed Session (5:30)
and Televised Regular Meeting (6:45)
Steven Schaf
StaffStaff
Speaker's
Podium
COMMUNITY HALL COUNCIL CHAMBER
10350 TORRE AVENUE - CUPERTINO, CA 95014
TELEPHONE: (408) 777-3220 (CITY HALL)
WEBSITE: www.cupertino.org
CONDUCT OF BUSINESS
The Mayor is the presiding officer of the City Council. Any member of
the public may speak on any item on the agenda for up to three
minutes. All statements and questions must be addressed to theI
Mayor.
City Council hearings serve as a venue for the discussion of sometimes
divergent points of view. Please respect the opinions of others and
refrain from cheering or clapping. That may delay the meeting or
intimidate other persons wishing to express alternate views. Actions
that disrupt the meeting will result in a warning, followed by removal
if disruption continues.
The proceedings of the meeting are recorded, therefore members of
the audience who address the City Council must come to the
lectern/microphone, and are requested to complete a Speaker Card
and identify themselves. Completion of Speaker Cards and identifying i
yourself is voluntary and not required to attend the meeting or
provide comments.
FLOWCHART FOR HEARING ITEMS:
Maaygoernindtaroldteumces - vCl(i:,sncoirl omuetsmldbeercs0mrempourtnllcaantylonssite
+
mrecOmmenda,On H Councilmembersaskquestions
+
/ Applicantor /d Councilmembersaskquestions
/ Appellant makes / I
/ presentation /
/ (up to 10 mins.) /
l
Mayor invites members of 4--1 Speakers submit a Request to
the public to speak about i Speak card, and are allowed up to
the agenda item i 3 minutes per individual. Council
I members may ask questions of
i speakers.+
Mayor Invites applicant to
repond to public
comments (3 mins.)
+
(vayohrecalorisnegsthe )
+
" ' - l A Council member makes a motion, @,,,.4ii and obtains a second.- vo".!" ,"a' f"!" I The City Council then discusses the
da Item i -w motion(s)andvotes.
.-.-- ---u
PUBLIC HEARINGS
The City Council is required by law to
hold public hearings on certain matters
prior to making its decision. Notice to
interested parties is given by legal
advertisement in the local newspaper of
general circulation at least 10 calendar
days preceding the hearing date.
Applications requiring public hearings
include change of zoning, variances, use
permits, and tentative maps.
COUNCIL MEETINGS
The City Council regularly meets the first
and third Tuesdays of each month. These
meetings are held in the Council
Chamber of the Cupertino Community
Hall, 10350 Torre Avenue, at 6:45 p.m.
Closed sessions, when needed, are
normally held at 6:00 p.m. Closed
sessions cover items such as personnel,
litigation, or the sale, purchase, or lease
of property. The law requires certain
actions taken in closed session to be
reported in open session.
Urgent business, holidays, or election
days may trigger special or adjourned
meetings. These meetings will be noticed
beforehand.
AGENDAS, MINUTES, AND PACKETS
AV AILABLE ON THE WEB
Agendas, minutes, and packets for
current and prior City Council and
Planning Commission meetings are
available at www.cupertino.org, or you
can purchase the items on CD.
CITY COUNCIL DECISION IS FINAL
Prior to seeking judicial review of any
adjudicatory (quasi-judicial) decision,
interested persons must file a petition for
reconsideration within ten calendar days
of the date the City Clerk mails notice of
the City's decision. Reconsideration
petitions must comply with the
requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk's
office br more information or go to
www.http://www.cupertino.org/index.as
petltlOnfOrm. for a reconsideration Ii
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CUPERTINO
CITY OF CUPERTINO
AGENDA
CITY COUNCIL
10300 Torre Avenue and 10350 Torre Avenue
Tuesday, March 3, 2020
5:30 PM
Special Meeting Non-Televised Closed Session (5:30) and Televised Regular Meeting (6:45)
NOTICE AND CA[L FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby
called for Tuesday, March 03, 2020, commencing at 5:30 p.m. in City Hall Conference Room
A, 10300 Torre Avenue, Cupertino, California 95014. Said special meeting shall be for the
purpose of conducting business on the subject matters listed below under the heading,
"Special Meeting." The regular meeting items will be heard at 6:45 p.m. in Community Hall
Council Chamber, 10350 Torre Avenue, Cupertino, California.
SPECIAL MEETING
ROLL CALL - 5:30 PM
10300 Torre Avenue, City Hall Conference Room A
CLOSED SESSION
1. $: Public Employee Performance Evaluation (Gov't Code Section 54957). Title:
City Attorney.
2. $: Conference with Labor Negotiators (Gov't Code section 54957.6). Agency
designated representatives: Mayor Steven Scharf and Vice Mayor Darcy Paul.
Unrepresented employee: City Attorney.
ADJOURNMENT
REGULAR MEETING
PLEDGE OF ALLEGIANCE - 6:45 PM
10350 Torre Avenue, Community Hall Council Chamber
ROLL CALt
CEREMONIAt MATTERS AND PRESENT ATIONS
Page I
City Council Agenda March 3, 2020
1. $: Recognition of Fine Arts Commission Young Artists Award winners.
Recommended Action: Present awards to Fine Arts Cornrnission Young Artist Award
winners.
2.$: Proclamation to Santa Clara County Librarian Nancy Howe upon her
retirement and recognizirig her dedicated service to the community.
Recommended Action: Present proclamation to Santa Clara County Librarian Nancy
Howe upon her retirement and recognizing her dedicated service to the community.
3. $: Proclamation recognizing March as "Red Cross Month."
Recommended Action: Present prodamation recofiing Marffi as "Red Cross Month."
4.$: Proclamation to Carl Valdez for being awarded Superintendent of the Year by
the Maintenance Superintendents Association (MSA) of the San Francisco Bay Area.
Recommended Action: Present proclamation to Carl Valdez for being awarded
Superintendent of the Year by the Maintenance Superintendents Association (MSA) of
the San Francisco Bay Area.
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Courtcil 07';1 any matter withirt
the jurisdiction of the Counci7 and not 072 the agenda. The total time for Oral Communications will
ordinarily be Limited to orte hour. Individual speakers are limited to three (3) minutes. As necessary, the
Chair may further limit the time allozoed to irtdividual speakers, or reschedule remaining commertts to
the ertd of the meeting on a first come first heard basis, with priority givert to students. In most cases,
State law zoi77 prohibit the Counci7 from discussing or making any decisions roith respect to a matter
not Listed on the agenda.
REPORTS BY COUNCIL AND STAFF (10 minutes)
5. $: Report on Committee assignments
Recommended Action: Report on Cornrnittee assignments
CONSENT CALENDAR
7jajtless there are separate discussions and/or actions requested by courtcil, staff or a member of the
public, it is requested that items'tmder the Cortsertt Ca7ertdar be acted on simtdtarteously.
6.$: Approve the February 10 City Council minutes
Recommended Action: Approve the February 10 City Council minutes
A - Draft Minutes
Page 2
City Council Agenda March 3 2020
7. $: Approve the February 18 City Council minutes
Recornrnended Action: Approve the February 18 City Council minutes
A - Draft A/Iinutes
8.$: Treasurer's Investment Report for period ending December 31, 2019
Recommended Action: Accept staff report and provide recommendations.
Staff Reoort
A - Treasurer's Report 12.31.19
B - Wells Fargo Custodial Report 12.31.19
C - LAIF Statement 12.31.19
9.$: Application for Alcohol Beverage License for Pizza My Heart, Inc (dba Pizza
My Heart), 19409 Stevens Creek Boulevard, Suite 140
Recornrnended Action: Recornrnend approval to the California Department of
Alcoholic Beverage Control of the application for Alcohol Beverage License for Pizza
My Heart, Inc (dba Pizza My Heart), 19409 Stevens Creek Boulevard, Suite 140
Staff Reoort
A - Application
SECOND READING OF ORDINANCES
10. $: Second reading for Municipal Code Amendments to Chapter 19.112-
Accessor37 Dwelling Units; Chapter 19.20 - Permitted, Conditional and Excluded Uses
in Agricultural and Residential Zones; and Chapter 19.08- Definitions; for
Clarifications, and Consistency with recently adopted State Bills (Application No.
MCA-2018-04; Applicant: City of Cupertino; Location: City-wide).
Recommended Action: Conduct the second reading and enact Ordinance No. 20-2199:
"An Ordinance of the City Council of the City of Cupertino amending Chapter 19.112,
Accessory Dwelling Units; Chapter 19.20 - Permitted, Conditional and Excluded Uses
in Agricultural and Residential Zones; and Chapter 19.08 Definitions."
Staff Reoort
A - Draft Ordinance No. 20-2199
B - Redlines indicating amendments since first reading
PUBLIC HEARINGS
Page 3
CityCouncil Agenda March3,2020
11. $: Consider approvmz a new 155-room seven-story hotel (24-hour operations)
with underground parking, event meeting rooms, a ground floor restaurant with
separate bar, and a rooftop lounge with separate bar by demolishing a commercial
building with an area of 8,323 sq. ft. City Actions would include General Plan
Amendments to consider amending Table LU-I by increasing the development
allocation of hotel rooms to 155 hotel rooms in the Homestead Special Area and Figure
LU-2 and Policy LU-23.2 adding Figure LU-5 to allow increased heights and reduced
building plane within the North De Anza Gateway specific to this development. City
permits would include: Development, Architectural and Site Approval, and Use
Permits. A Development Agreement is also proposed; (Application No(s):
GPA-2018-01, DP-2018-01, ASA-2018-02, DA-2018-01, U-2018-02, EA-2018-03;
Applicant(s): Sherly Kwok (De Anza Properties); Location: 10931 N De Anza Blvd.;
APN #326-10-061 (Continued from January 22, 2020)
Recommended Action: Conduct the public hearing and find:
That the City Coiu'icil conduct a public hearing, consider the Planning Commission's
recommendation, and:
1. Adopt Resolution No. 20-005 adopting a Mitigated Negative Declaration, mitigation
measures, and a Mitigation Monitoring and Reporting Program (Attachment A).
2. Adopt Resolution No. 20-006 approving a General Plan Amendment (Attaaunent
B).
3. Adopt Resolution No. 20-007 approving a Development Permit (Attachment C).
4. Adopt Resolution No. 20-008 approving an Architectural and Site Approval Permit
(Attaent D).
5. Adopt Resolution No. 20-009 approving a Use Permit (Attachment E).
Introduce and waive the first reading of Ordinance No. 20-2195: "An Ordinance of the
City Council of the City of Cupertino Approving a Development Agreement for the
Development of a New 7-Story, 155 Room Hotel With Associated Site and Landscaping
Improvements Located at 10931 N. De Anza Blvd. (APN #326-10-061)" (Attachment F).
Page 4
City Council Agenda March 3, 2020
Staff Report
A - Draft Resolution EA-2018-03 - Mitigated Negative Dedaration, mitigation measures, and a
Mitigation Monitoring and Reporting Program
B - Draft Resolution GPA-2018-01 - General Plan Amendment
C - Draft Resolution DP-2018-01 - Development Permit
D - Draft Resohition ASA-2018-02 - Architectural and Site Approval Permit
E - Draft Resoh'ition U-2018-02 - Use Permit
F - Draft Ordinance DA-2018-01 - Development Agreement between the City and Northwest Properties
LP
G - Fiscal Analysis of the De Anza Hotel GPA Application
H - Parking Generation Analysis for the Proposed Hotel Located at 10931 N. De Anza Boulevard in
Cupertino, CA, dated June 19, 2019
I - Initial Study/Mitigated Negative Declaration, ERC Recommendation dated August I
J - Public Comment
K - Initial Study /Mitigated Negative Declaration Responses to Comments Memo dated December 5,
2019
L - Initial Study /Mitigated Negative Dedaration Responses to Comments Memo for City Cotutcil dated
February 20, 2020
M - Project Plans
ORDINANCES AND ACTION ITEMS
12, $: Approve the Mid-Year Financial Report and budget adjustments for Fiscal
Year 2019-20.
Recornrnended Action: 1. Accept the City Manager's Mid-Year Financial Report for FY
2019-20.
2. Approve Budget Modification 1920-076 for Mid-Year adjustments as described in the
Mid-Year Financial Report.
3. Adopt Resolution No. 20-026 approving Mid-Year budget adjustments.
Staff Report
A - Draft Resolution
B - Mid-Year Financial Report
C - Performance Measures
D - Mid-Year Budget Adjustment
13. l: General Plan Annual Report
Recornrnended Action: That the City Council receive the General Plan Annual Review
Report.
Staff Report
ORAL COMMUNICATIONS - CONTINUED (As necessary)
COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS
ADJOURNMENT
Page 5
City Council Agenda March 3, 2020
The Cih) of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; 7itigation
challenging a fina7 decision of the City Cotmcil must be brought within 90 days after a decision is
announced urdess a shorter time is required by State or Federal Law.
Prior to seeking judicia7 review of any adjudicatory (quasi-judicial) decision, irtterested persons must
fde a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the
Cih)'s decision. Reconsideration petitions must comply with the requirements of Cupertirto Murticipal
Code §2.08.096. Contact the Cih) Clerk's office for more i;+xformation or go to
http://roww.cupertino.org/cih)clerk for a reconsiderat'ton petition form.
Irt compliance with the Americans with Disabilities Act (ADA), artyone who is plartrting to attend the
rtext City Courxcil meet'mg who is visuauy or hearing impaired or has any disabilih) that needs special
assistartce should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the Cotmcil
meeting to arrange for assistance. Upon request, in advance, by a person with a disability, City Council
meeting agendas and writings distributed for the meeting that are public records voil7 be made avai7able
in the appropriate alternative format. A7S0 upon request, in advance, art assistive (istening device can be
made available for use dur'mg the meetirtg.
Any writirtgs or documents provided to a ma')ority of the Cupertino City Counci( after publication of
the packet will be made available for public inspection in the City Clerk's Office located at City Hau,
10300 Torre Avertue, dur'mg normal business hours arid in Council packet archives Linked from the
agenda/minutes page on the Cupertino web site.
IMPORTANT NOTICE: Please be advised that pursuartt to Cupertirto M'tmicipal Code 2.08.100
written communications sent to the Cupertino Cih) Council Commissiorters or Cih) staff concerning a
matter ory the agertda are included as supplemertta7 material to the agertdized item. These rorittert
commurtications are accessible to the public through the City's website and kept'trt packet archives. You
are hereby admonished not to i;nclude arty persona7 or private informatiort in zoritterx communications to
the City that you do not wish to make public; doing so sha77 constitute a roaiver of any privacy rights
you may have on the irtformatiort provided to the Cify.
Members of the pub7ic are entitled to address the City Council concerrtirtg any item that is described in
the notice or agenda for this meeting, before or during corxsideration of that item. If you wish to address
the Council ort any issue that is on this agertda, please complete a speaker request card located in front
of the Council, and deliver it to the Clerk prior to discussion of the item. W7zert you are ca71ed, proceed to
the podium arid the Mayor will recognize you. If you wish to address the Cih) Counci7 on any other
item not on the agenda, you may do so by during the public commertt portion of the meeting folloroirtg
the same procedure described above. Please Limit your comments to three (3) minutes or less.
Page 6
THECITYCOUNCIL ANDSTAFF
CITY COUNCIL
Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by
the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to
four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one-
year term.
The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council.
These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission,
Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission,
Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission.
Council members also serve on a variety of regional bodies, including:
- Association of Bay Area Governments
- League of California Cities
- Santa Clara County (SCC) Cities Association
- SCC Emergency Preparedness Council
- SCC Library District
- SCC Emergency Preparedness Commission
- Santa Clara Valley Water Commission and Water District
- SCCTransportationAuthoritym
- West Valley Mayors and Managers
STAFF
The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for
interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager
coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the
advisor to the City Council as a whole.
r'
TYPES OF COUNCIL ACTIONS
ORDINANCES
Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will
first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second
reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which
time the summary of the ordinance is published in a local newspaper approved for this purpose.
RESOLUTIONS
Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific
actions. These go into effect when adopted.
APPEALS
Any interested person, including a Council member, may appeal a Planning Commission or Director of Community
Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14
calendar days of the mailing of tt'e notice of the decision.
RECONSIDERATION
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition
for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision.
Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the
City Clerk's office for more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a
reconsideration petition form.
COMMUNICATING WITH COUNCIL
All Council members: citycouncil@cupertino.org
StevenScharf SScharf@cupertino.org (408)777-3191
DarcyPaul DPaul@cupertino.org (408)777-3195
LiangChao LiangChao@cupertino.org (408)777-3192
RodSinks RSinks@cupertino.org (408)777-3194
Jon Robert Willey JWilley@cupertino.org (408) 777-3193
Executive Assistant LaurenS@cupertino.org (408) 777-1312
CityHall www.cupertino.org (408)777-CITY
Please note: the City Council discourages submission of written materials on the day of the meeting as this does not ,
provide enough time to give the materials fair evaluation. tf you must provide written materials On the day of the
meeting, as least one copy must be given to the City Clerk for the permanent record, and ten copies are preferred.
I
NEWS AND NOTICES FROM CITY HALI
EMAIL
Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify
TELEVISION
The City Channel broadcasts City Council and Planning Commission meetings, as well as agenda previews, public
serviceannouncements,andotherprogramsofcommunityinterest,onChannel26inCupertino. Themeetings
are shown at these times:
Tuesday (live) 6:45p.m. Friday(replay) lO:OOa.m.
Thursday (replay) 7:00 p.m. Saturday (replay) 9:00 a.m.
INTERNET
City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "l Want
To, View City Council meetings".
News and community information can also be found at:
https://www.facebook.com/cityofcupertino/
https://twitter.com/CityofCupertino
https://www.instagram.com/cityofcupertino
.AUD10
Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages, and emergency
announcements.
USEFUL TELEPHONE NUMBERS
City of Cupertino (City Hall) General Information and Comments (408) 777-CITY
Fire (Emergency) Santa Clara County Fire Dept. dispatch 911
Fire (Non-Emergency ) Santa Clara County Fire Dept. (408) 378-4010
Garbage RecologySouthBay (408)725-4020
Gas & Electricity Pacific Gas & Electric (PG&E) 1-800-743-5000
Recreation & Community Quinlan CommunityCenter (408)777-3120 i
Services
Police (Emergency) Santa Clara County Sheriff dispatch 911
Police(Non-Emergency) SantaClaraCountySheriff (408)868-6600
Public Health Santa Clara County Public Health ' (408) 732-3720
SanitarySewers CupertinoSanitaryDistrict (408) 253-7071
Water SanjoseWater (408)279-7900
CaliforniaWater (650)917-0152
S li-;i'iT. 'Of.-: C'yl{jF
SS
Televised Special Meeting Study Session - Sttategic Planning Session #2
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby
called for Monday, February 24, 2020, commencirig at 5:30 p.m. in Community Hall Council
Chamber, 10350 Torre Avenue, Cupertino, California 95014. Said special meeting shall be
for the purpose of conducting business on the subject matters listed below under the
heading, "Special Meeting."
SPECIAL MEETING
ROLt CALL
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Cotozcil 07? any matter within
the jurisdictiort of the Council and not 072 the agertda. The total time for Oral Communications will
ordinarily be 7imited to one hour. Individual speakers are 7imited to three (3) minutes. As necessary, the
Chair may further Limit the time allowed to individua7 speakers, or reschedule remainirtg comments to
the ertd of the meeting on a first come first heard basis, with priority givert to studerzts. In most cases,
State 7aw roill prohibit the Council from discussing or making any decisions with respect to a matter
riot listed on the agenda.
STUDY SESSION
1.$: Review Proposed FY 2020-21 City Work Program and provide input.
Recommended Action: Review Proposed FY 2020-21 City Work Program and provide
input.
A - Proposed FY 2020-21 City Work Program
B - Input Received from Commissions
C - FY 2019-20 City Work Program Items Not Included for FY 2020-21
ADJOURNMENT
Page 1
City Council Agenda February 24, 2020
The Cih) of Cupertino has adopted the provisiorxs of Code of Civil Procedure §1094.6; 7itigation
chauenging a final decision of the Cih) Cotmc'd must be brought within 90 days after a decision is
annourtced'tmless a shorter time is required by State or Federal Law.
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, irtterested persons must
file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the
City's decision. Recorysideratio'n petitions must comp(y roith the requireme;nts of Cupertino Mtmicipa7
Code §2.08.096. Contact the Cih) Clerk's office for more'mformation or go to
http://wzozo.cupertino.org/cih)clerk for a reconsideration petition form.
In compliance zoith the Americans zoith Disabilities Act (ADA), anyone who is p7annirtg to attend the
next Cih) Counci( meeting who is visually or hearing impaired or has any disabilih) that rxeeds specia7
assista;nce shouU call the Cih) Clerk's Office at 408-777-3223, 48 hours in advartce of the Counci[
meeting to arrartge for assistance. Upon request, in advartce, by a person zt.iith a disability, Cih) Counci7
meet'mg agendas and writings distributed for the meeting that are public records zoil7 be made available
'm the appropriate alterrtative format. Also upon request, in advance, an assistive Iistenirtg device can be
made available for use during the meeting.
Any writirtgs or documents provided to a majority of the Cupertino City Cotmci( after publication of
the packet will be made available for public inspection in the City Clerk's Office located at City Hall
10300 Torre Avenue, during rtormal business hours a;nd in Cotmc'd packet archives linked from the
agenda/mi;nutes page ort the Cupertino zoeb site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
zorittert commurtications sent to the Cupertino City Courtcil Commissioners or City staff concernirtg a
matter O?Z the agenda are 'mcluded as supplemental material to the agendized item. These written
communications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished not to include any persorta7 or private irtformatiort in zoritten commu;nications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have ort the information provided to the City.
Members of the public are entitled to address the City Cowcil concerning arty item that is described in
the notice or agenda for this meeti;ng, before or durirtg consideration of that item. If you voish to address
the Council 07? any issue that is on this agenda, please complete a speaker request card Located in front
of the Courtcil and deliver it to the Clerk prior to discussion of the item. W7zerx you are called, proceed to
the podium and the Mayor will recognize you. If you wish to address the Cih) Counci7 on any other
item not ort the agenda, you may do so by during the public comment portion of the meeting follozoing
the same procedure described above. r4ease limit your comments to three (3) m'mutes or less.
Page 2
C U PERTIN0
__='l 1_____(21
T(__"" 'k T' -' l'a : J
-f-- - -'-'- ----
AGENDA OF THE CITY COUNCIL
(_ - i
Tuesday, February 18, 2020
Special Meeting Non-Televised Closed Session (5:30)
and Televised Regular Meeting (6:45)
Heather Minner
City Attorney,
Deborah Feng
City Manager "%
Staff
Jon Robert Willey
Councilmember
Steven Schaf
Darcy Paul Mayor Liang Chao
Vice Mayor , Councilmember Rod S'nkS
Councilmember
Kirsten Squarcia
, City Clerk
- Staff
- Staff
Speaker's
Podium
COMMUNITY HALL COUNCIL CHAMBER
10350 TORRE AVENUE - CUPERTINO, CA 95014
TELEPHONE: (408) 777-3220 (CITY HALLI
WEBSITE: www.cupertino.org
CONDUCT OF BUSINESS
The Mayor is the presiding officer of the City Council. Any member of
the public may speak on any item on the agenda for up to three
minutes. All statements and questions must be addressed to the
Mayor.
City Council hearings serve as a venue for the discussion of sometimes
divergent points of view. Please respect the opinions of others and
refrain from cheering or clapping. That may delay the meeting or
intimidate other persons wishing to express alternate views. Actions
that disrupt the meeting will result in a warning, followed by removal
if disruption continues.
The proceedings of the meeting are recorded, therefore members of
the audience who address the City Council must come to the
lectern/microphone, and are requested to complete a Speaker Card
and identify themselves. Completion of Speaker Cards and identifying
yourself is voluntary and not required to attend the meeting or
provide comments.
........___..._...___.__._._.__...____...__.____.___...._.__._____._.._.__....__._..___..__._...._.__._._..__._.._..__._..l _._..._..._._.___.__._....__.__
t
FLOWCHART FOR HEARING ITEMS:
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l
mrecOmmenda,On H Councilmembersaskquestions
+
/ Appltcant Or / d Council mem5ers aSk quesi:ons
/ Appellantmakes / I
/ presentation /
/ (up to 10 mins.) /
i
Mayorinvitesmembersof 4--1 Speakers submit a Request to
the public to speak about l Speak card, and are allowed up to
the agenda item l 3 minutes per individual. Council
i members may ask questions of
i speakers.+
Mayor Invites applicant to
repond to public
comments (3 mins.)
+
( Mayor closes the '\
( hearing )
+
I . . I A Council member makes a motion. 4 and obtains a second. Council
vagol4itn"ma I TmhoerloCnit(ys)CaonudnvcOiltethsen discusses the
PUBIIC HEARINGS
The City Council is required by law to
hold public hearings on certain matters
prior to making its decision. Notice to
interested parties is given by legal
advertisement in the local newspaper of
general circulation at least 10 calendar
days preceding the hearing date.
App(ications requiring public hearings
include change of zoning, variances, use
permits, and tentative maps.
COUNCIL MEETINGS
The City Council regularly meets the first
and third Tuesdays of each month. These
meetings are held in the Council
Chamber of the Cupertino Community
Hall, 10350 Torre Avenue, at 6:45 p.m.
Closed sessions, when needed, are
normally held at 6:00 p.m. Closed
sessions cover items such as personnel,
litigation, or the sale , purchase, or lease
of property. The law 'requires certain
actions taken in closed session to be
reported in open session.
Urgent business, holidays, or election
days may trigger special or adjourned
meetings. These meetings will be noticed
beforehand.
AGENDAS, MlNuTES, AND PACKETS
AV AILABLE ON THE WEB
Agendas, minutes, and packets for
current and prior City Council and
Planning Commission meetings are
available at www.cupertino.org, or you
can purchase the items on CD.
CITY COUNCIL DECISION IS FINAL
Prior to seeking judicial review of any
adjudicatory (quasi-judicial) decision,
interested persons must file a petition for
reconsideration within ten calendar days
of the date the City Clerk mails notice of
the City's decision. Reconsideration
petitions must comply with the
requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk's
office for more information or go to
www.http://www.cupertino.orz/index.as
for a reconsideration
petition form.
la
CUPERTINO
CITY OF CUPERTINO
AGENDA
CITY COUNCII,
10300 Torre Avenue and 10350 Torre Avenue
Tuesday, February 18, 2020
5:30 PM
Amended Special Meeting Non-Televised Closed Session (5:30) and Televised Regular Meeting (6:45)
Amended on 2/13/20 to add Item #4 Attachment A - Draft Minutes and to add Item #14 Staff
Report and Attachments: A - Staff Report dated February 4, 2020, B - Services Agreement -
CSG Consultants, Inc, C - Services Agreement - Independent Code Consultants. Inc., and D
- Services Agreement - 4LEAF, Inc
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby
called for Tuesday, February 18, 2020, commencing at 5:30 p.m. in City Hall Conference
Room A, 10300 Torre Avenue, Cupertino, California 95014. Said special meeting shall be for
the purpose of conducting business on the subject matters listed below under the heading,
"Special Meeting." The regular meeting items will be heard at 6:45 p.m. in Community Hall
Council Chamber, 10350 Torre Avenue, Cupertino, California.
SPECIAL MEETING
ROLL CALL - 5:30 PM
10300 Torre Avenue, City Hall Conference Room A
CLOSED SESSION
1. $: Public Employee Performance Evaluation (Gov't Code Section 54957). Title:
City Attorney
ADJOURNMENT
REGULAR MEETING
PLEDGE OF ALLEGIANCE - 6:45 PM
10350 Torre Avenue, Community Hall Council Chamber
ROLL CALL
CEREMONIAt MATTERS AND PRESENT ATIONS
Page I
City Council Agenda February 18, 2020
POSTPONEMENTS
ORAL COMMUNICATIONS
This portiort of the meeting is reserved for persons wishirtg to address the Council 072 arty matter riot ort
the agenda. The total time for Oral Communications wil7 ordinarily be limited to one hour. Individual
speakers are limited to three (3) minutes. As necessary, the Chair may further limit the time al7owed to
individual speakers, or reschedtde remaining comments to the ertd of the meetirtg on a first come first
heard basis, with priorih) given to students. In most cases, State law will prohibit the Council from
discussirtg or making any decisions with respect to a matter rtot listed on the agenda.
REPORTS BY COUNCIL AND STAFF (10 minutes)
1. $: Report on Committee assignments
Recommended Action: Report on Committee assignments
CONSENT CALENDAR
Urdess there are separate discussiorts and/or actions requested by courtcil staff or a member of the
public, it is requested that items urtder the Consent Ca7ertdar be acted O?2 simultarteous7y.
2. $: Approve the January 27 City Council minutes
Recommended Action: Approve the January 27 City Council minutes
A - Draft Minutes
3. $: Approve the January 28 City Council minutes
Recommended Action: Approve the January 28 City Coin"icil minutes
A - Draft Minutes
4. $: Approve the February 4 City Council minutes
Recommended Action: Approve the February 4 City Council minutes
A - Draft A/finutes
5.$: Accept Accounts Payable for the period ending September 09, 2019
Recommended Action: Adopt Resolution No. 20-015 accepting Accounts Payable for
the period ending September 09, 2019
A - Draft Resohition
B - AP Report
6.$: Accept Accounts Payable for the period ending September 16, 2019
Recommended Action: Adopt Resolution No. 20-016 accepting Accounts Payable for
the period ending September 16, 2019
A - Draft Resolution
B - AP Report
Page 2
City Council Agenda Febmary 18, 2020
$: Accept Accounts Payable for the period ending September 23, 2019
Recornrnended Action: Adopt Resolution No. 20-017 accepting Accounts Payable for
the period ending September 23, 2019
A - Draft Resohition
B - AP Report
l: Accept Accounts Payable for the period ending September 30, 2019
Recommended Action: Adopt Resolution No. 20-018 accepting Accounts Payable for
the period ending September 30, 2019
A - Draft Resolution
B - AP Report
$: Accept Accounts Payable for the period ending October 07, 2019
Recommended Action: Adopt Resolution No. 20-019 accepting Accounts Payable for
the period ending October 07, 2019
A - Draft Resolution
B - AP Report
10. $: Accept Accounts Payable for the period ending October 14, 2019
Recommended Action: Adopt Resolution No. 20-020 accepting Accounts Payable for
the period ending October 14, 2019
A - Draft Resolution
B - AP Report
11. $: Accept Accounts Payable for the period ending October 21, 2019
Recommended Action: Adopt Resolution No. 20-021 accepting Accounts Payable for
the period ending October 21, 2019
A - Draft Resolution
B - AP Report
12. $: Accept Accounts Payable for the period ending October 28, 2019
Recommended Action: Adopt Resolution No. 20-022 accepting Accounts Payable for
the period ending October 28, 2019
A - Draft Resolution
B - AP Report
13. $: Approval of the Library Cornrnission's Recommendation of Jing Jing Yang for
the appointment of the new Cupertino Poet Laureate.
Recommended Action: Adopt Resolution No. 20-023approving the Library
Commission recommendation and appoint the new Cupertino Poet Laureate.
Staff Report
A - Draft Resolution
Page 3
City Council Agenda Febmary 18, 2020
14. $: Award of Construction Inspection Services, PIan Review Services, and Public
Works Inspection Services contracts for the Vallco SB35 project. Continued from the
February 4, 2020 meeting.
Recommended Action: 1. Authorize the City Manager to award a 3-year contract to
4LEAF, Inc. (4LEAF) to provide Construction Inspection Services and Public Works
Inspection Services for a not to exceed contract price of $7,407,710 for the Vallco SB35
project.
2. Authorize the City Manager to award a 3-year contract to CSG Consultants, Inc.
(CSG), for a not to exceed contract price of $1,149,983 for plan review services for the
Vallco SB35 project.
3. Authorize the City Manager to award a 3-year contract to Independent Code
Consulting, Inc. (ICCI) for a not to exceed contract price of $13,500,000 for plan review
services for the Vallco SB35 project.
A - Staff Report dated Febriiary 4, 2020
B - Services Agreement - CSG Consultants, Inc
C - Services Agreement - Independent Code Consriltants. Inc.
D - Services Agreement - 4LEAF, Inc
SECOND READING OF ORDINANCES
15. $: Second reading of Municipal Code Amendments to the Cupertino Municipal
Code, Repealing and replacing Cupertino Municipal Code Chapter 5.50 of Title 5
(Business Licenses and Regulations), adopting new policies to regulate the sale of
tobacco, sua"i as prohibiting the sale or distribution of electronic cigarette products,
extending the look back period for permit suspensions from 24 months to 60 months,
requiring a urn age for individuals selling tobacco products, and amending the
adrninistrahve appeal process for permit violations.
Recommended Action: Conduct the second reading and enact Ordinance No. 20-2197:
"An Ordinance of the City Council of the City of Cupertino repealing and replacing
Chapter 5.50 of Title 5 (Business Licenses and Regulations) to regulate the sale of
tobacco products."
A - Draft Ordinance to Regulate the Sale of Tobacco Products
16. $: Second reading of Municipal Code Amendment to Cupertino Municipal Code
Section 2.20.010 to remove the City Clerk's duty to attend each dosed session of the
City Council and keep closed session minutes.
Recommended Action: Conduct the second reading and enact Ordinance No. 20-2198:
"An Ordinance of the City Council of the City of Cupertino amending City Code
Section 2.20.010 (Recordkeepuig Duties-Closed Sessions) of Chapter 2.20 (City Clerk) to
Title 2 (Administration and Personnel) to remove the City Clerk's duty to attend City
Council closed sessions and keep minutes."
Page 4
City Council Agenda February 18, 2020
A - Draft Ordinance
PUBLIC HEARINGS
17. $: Municipal Code Amendments to Chapter 19.112 - Accessory Dwelling Units;
Chapter 19,20- Permitted, Conditional and Excluded Uses in Agricultural and
Residential Zones; and Chapter 19.08 - Definitions; for Clarifications, and Consistency
with recently adopted State Bills (Application No. MCA-2018-04; Applicant: City of
Cupertino; Location: City-wide)
Recommended Action: That the City Council:
1. Find that the proposed actions are exempt from CEQA; and
2. Conduct the first reading of Ordinance No. 20-2199: "An Ordinance of the City
Council of the City of Cupertino amending Chapter 19.112, Accessory Dwelling Units;
Chapter 19.20 - Permitted, Conditional and Excluded Uses in Agricultural and
Residential Zones; and Chapter 19.08 Definitions.
A - Draft Ordinance
B - CA Govt. Code Sections 65852.2 and 65852
C - Redline document indicating changes in Chapters 19.112, 19.20, and 19.08
D - Planning Commission Resolution No. 6889
E - Public Comment
18, $: Adoption of a Mitigated Negative Declaration, mitigation measures, a
mitigation monitoring and reporting program and adoption of the Cupertino Parks and
Recreation System Master Plan.
Recornrnended Action: Conduct a public hearing, consider the recommendations of the
Parks and Recreation Commission and the Environmental Review Committee, and
1. Adopt Resolution No. 20-024 adopting a Mitigated Negative Declaration for the
Cupertino Parks and Recreation System Master Plan; and
2. Adopt Resolution No. 20-025 adop% the Cupertino Parks and Recreation System
Master Plan.
Page 5
City Council Agenda Febnuary 18, 2020
A - Draft Parks & Recreation System Master Plan, October 2019
B - Draft Parks & Recreation System Master Plan Appendices, October 2019
C - Initial Study/Mitigated Negative Dedaration, October 2019
D - Initial Study/A/Jitigated Negative Declaration Appendices, October 2019
E - Mitigation Monitoring and Reporting Program, Parks & Recreation System Master Plan, February
2020
F - Public Input on Oct. 2019 Draft Master Plan, Oct. 23-Nov. 22, 2019
G - Text Revisions to Initial Shidy/Mitigated Negative Dedaration, Parks & Recreation System Master
Plan, February 2020
H - Meeting minutes, Planning Cornrnission, Dec. 5, 2019
I - Meeting minutes, Parks and Recreation Commission, Dec. 5, 2019
l - Draft Resolution No. 20- A Resolution of the Cupertino City Council Adopting a A/iitigated
Negative Declaration for the Cupertino Parks and Recreation System Master Plan
K - Draft Resolution No. 20- A Resolution of the Cupertino City Coiu'icil Adopting the Cupertino
Parks and Recreation System Master Plan
ORDINANCES AND ACTION ITEMS
19. $: Receipt of the January 28, 2020 Public Review Draft Report from the Local
Agency Formation Commission of Santa Clara County (LAFCO), entitled "Special
Study: Govemance Options, Ran*o Rinconada Recreation and Park District," and
provide direction to staff.
Recommended Action: Receive the report and forward it to the Parks and Recreation
Commission for their review and recommendation. Add the Rancho Rinconada
Recreation and Park District Evaluation to the FY 2019-20 City Work Program and to
the Parks and Recreation Commission Work Program.
Staff Report
A - Public Review Draft Report, Special Stirdy: Governance Options, Rancho Rinconada Recreation and
Park District, January 28, 2020
B - Ranffio Rinconada Recreation and Park District Board of Directors Letter to Cupertino City Council,
February 7, 2020
C - Rancho Rinconada Work Program Line Item for City Work Program and Parks and Recreation
Commission Work Program
20. 3: Project update, report on bids, and contract award for the McClellan Rani
Perserve Community Garden Improvement Project (Project No. 2017-15)
Page 6
City Council Agenda February 18, 2020
Recommended Action: 1. Receive project update and report of bids; and
2. Authorize the Director of Public Works to award a construction contract to
GradeTech, Inc., the apparent low bidder, for the base bid and additive alternates 1- 3
in the total amount of Six Hundred Forty-Nine Thousand Three Hundred Dollars
($649,300); and
3. Authorize a 10% construction contingency budget of Sixty-Four Thousand Nine
Hundred Thirty Donars ($64,930) to address unforeseen conditions during
construction; and
4. Authorize up to Ten Thousand ($10,000) for the purchase of one 16 cubic yard
enclosed rolloff container for green waste and manure disposal.
Staff Rei:iort
A - Proposed Site Plan
B - 2017-15 Contract
21. : Adopt of FY 2020-21 Council Goals
Recommended Action: Adopt FY 2020-21 Council Goals
Staff Repoort
22. $: Amendment to Council Committee assignments to appoint one primary
member and one alternate member to the County of Santa Clara Housing and
Cornrnunity Development Advisory Committee.
Recommended Action: Approve amendment to Council Committee assignments to
appoint Mayor Steven Scharf as primary member and Vice Mayor Darcy Paul as
alternate member to the County of Santa Clara Housing and Community Development
Advisory Cornrnittee.
Staff Report
A - Amended 2020 Committee Assignments Assignments
B - Bylaws Housing and Community Development Advisory Committee
ORAL COMMUNICATIONS - CONTINUED (As necessary)
COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS
ADJOURNMENT
The City of Cupertino has adopted the provisions of Code of Civi7 Procedure §1094.6; litigatiort
challenging a firta7 decision of the City Counci7 must be brought roithin 90 days after a decision is
announced tmless a shorter time is required by State or Federal Law.
Prior to seeking judicia7 reviero of any adjudicatory (quasi-judicial) decision, interested persons must
file a petition for recortsideration zoithin ten calendar days of the date the City Clerk maids rtotice of the
City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal
Code §2.08.096. Contact the Cih) Clerk's office for more information or go to
Page 7
CityCouncil Agenda
htfp://www.cupertirto.org/cih)clerk for a reconsideration petition form.
February 18, 2020
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the
next Cih) Counci7 meeting roho is visuauy or hearing impaired or has any disabilih) that needs special
assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the Courtci7
meeting to arrange for assistance. Upon request, in advance, by a person with a disability, City Courtcil
meeting agendas and writings distributed for the meeting that are public records wi(( be made ava'dable
in the appropriate alterrtative format. Also upon request, in advance, art assistive listening device cart be
made available for use durirxg the meeting.
Any writings or documents provided to a majorih) of the Cupertirxo City Council after publication oj
the packet wil7 be made available for public inspectiort in the City C(erk's Office Located at City Hall,
10300 Torre Avertue, during rtorma7 business hours and irt Cotuzci7 packet archives (inked from the
agendalminutes page on the Cupertino web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertirto Municipa( Code 2.08.I00
written communications sent to the Cupertirto City Council, Commissioners or City staff concerrting a
matter 07! the agertda are'trtcluded as supp)emertta7 material to the agertdized item. These written
commurtications are accessible to the public through the City's website artd kept in packet archives. You
are hereby admonished riot to include any persona( or private i;+xformation in zorittert commurtications to
the City that you do rtot wish to make public; doing so shall constitute a waiver of any privacy rights
you may have own the informatiort provided to the City.
Members of the public are entitled to address the City Counci7 concerning arty item that is described in
the notice or agenda for this meeting, before or during consideration of that item. If you wish to address
the Counci7 on arty issue that is 072 this agenda, please complete a speaker request card 7ocated in front
of the Council, and deliver it to the Clerk prior to discussion of the item. When you are called, proceed to
the podium and the Mayor wil7 recognize you. If you wish to address the City Counci7 on any other
item not 072 the agenda, you may do so by during the public comment portion of the meeti;ng fol7ozoing
the same procedure described above. Please Limit your comments to three (3) minutes or Less.
Page 8
THECITYCOUNCIL ANDSTAFF
CITY COUNCIL
Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by
the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to
four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one-
year term.
The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council.
These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission,
Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission,
Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission.
Council members also serve on a variety of regional bodies, including:
- Association of Bay Area Governments
- League of California Cities
- Santa Clara County (SCC) Cities Association
- SCC Emergency Preparedness Council
- SCC Library District
- SCC Emergency Preparedness Commission
- Santa Clara Valley Water Commission and Water District
- SCC Transportation Authoritym
- West Valley Mayors and Managers
STAFF
The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for
interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager
coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the
advisor to the City Council as a whole.
TYPES OF COUNCIL ACTIONS
ORDINANCES
Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will
first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second
reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which
time the summary of the ordinance is published in a local newspaper approved for this purpose.
RESOLUTIONS
Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific
actions. These go into effect when adopted.
APPEALS
Any interested person, including a Council member, may appeal a Planning Commission or Director of Community
Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14
calendar days of the mailing of the notice of the decision.
RECONSIDERATION
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition
for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision.
Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the
City Clerk's office for more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a
reconsideration petition form.
COMMUNICATING WITH COUNCIL
All Council members: citycouncil@cupertino.org
StevenScharf SSchaf@cupertino.org (408)777-3191
DarcyPaul DPaul@cupertino.org (408)777-3195
LiangChao LiangChao@cupertino.org (408)777-3192
RodSinks RSinks@cupertino.org (408)777-3194
Jon Robert Willey JWilley@cupertino.org (408) 777-3193
Executive Assistant LaurenS@cupertino.org (408) 777-1312
CityHall www.cupertino.org (408)777-CITY
Please note: the City Council discourages submission of written materials on the day of the meeting as this does not
provide enough time to give the materials fair evaluation. If you must provide written materials on the day of the
meeting, as least one copy must be given to the City Clerk for the permanent record, and ten copies are preferred.
T'
NEWS AND NOTICES FROM CITY HALL
EMAIL
Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify
TELEVISION
The City Channel broadcasts City Council and Planning Commission meetings, as well as agenda previews, public
serviceannouncements,,andotherprogramsofcommunityinterest,onChannel26inCupertino. Themeetings
are shown at these times:
Tuesday (live) 6:45p.m. Friday(replay) lO:OOa.m.
Thursday (replay) 7:00p.m. Saturday (replay) 9:00a.m.
INTERNET
City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "l Want
To, View City Council meetings".
News and community information can also be found at:
https://www.facebook.com/cityofcupertino/ '
https://twitter.com/CityofCupertino
https://www.instagram.com/cityofcupertino
AUDIO
Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages, and emergency
a nnouncements.
USEFUL TELEPHONE NUMBERS
City of Cupertino (City Hall) General Information and Comments (408) 777-CITY
Fire (Emergency) Santa Clara County Fire Dept. dispatch 911
Fire (Non-Emergency ) Santa Clara County Fire Dept. (408) 378-4010
Garbage RecologySouthBay (408)725-4020
Gas & Electricity Pacific Gas & Electric (PG&E) 1-800-743-5000
Recreation & Community Quinlan Community Center (408) 777-3120
Services
Police (Emergency) Santa Clara County Sheriff dispatch 911
Police(Non-Emergency)_ SantaClaraCountySheriff (408)868-6600
Public Health Santa Clara County Public Health (408) 732-3720
SanitarySewers CupertinoSanitaryDistrict (408)253-7071
Water SanJoseWater (408)279-7900
CaliforniaWater (650)917-0152
CUPERTINO
- bli l>
AGENDA OF THE CITYLC(!)UNCIL D=a
( ,I
Tuesday, February 18, 2020
Special Meeting Non-Televised Closed Session (5:30)
and Televised Regular Meeting (6:45)
Heather Minner
City Attorney SDeborah Feng
City Manager"'-
Jon Robert Willey
Councilmember
Steven Scharf
Darcy Paul Malyor COLuianncgllmCehmaober Rod S,lnks"ceMsayor Councilmember
Kirsten Squarcia
, City Clerk
- Staff
Staff -
- StaffStaff -
Speaker's
Podium
'%
COMMUNITY HALL COUNCIL CHAMBER
10350 TORRE AVENUE - CUPERTINO, CA 95014
TELEPHONE: [408) 777-3220 (CITY HALL)
WEBSITE:www.cupertino.org - _,A
CONDUCT OF BUSINESS
The Mayor is the presiding officer of the City Council. Any member of
the public may speak on any item on the agenda for up to three
minutes. All statements and questions must be addressed to the
Mayor.
PUBLIC HEARINGS
The City Council is required by law to
hold public hearings on certain matters
prior to making its decision. Notice to
interested parties is given by legal
advertisement in the local newspaper of
general circulation at least 10 calendar
days preceding the hearing date.
Applications requiring public hearings
include change of zoning, variances, use
permits, and tentative maps.
COUNCIL MEETINGS
The City Council regularly meets the first
and third Tuesdays of each month. These
meetings are held in the Council Chamber
of the Cupertino Community Hall, 10350
Torre Avenue, at 6:45 p.m. Closed
sessions, when needed, are normally held
at 6:00 p.m. Closed sessions cover items
such as personnel,litigation, or the sale,
purchase, or lease of property. The law
requires certain actions taken in closed
session to be reported in open session.
Urgent business, holidays, or election
days may trigger special or adjourned
meetings. These meetings will be noticed
beforehand.
AGENDAS, MINUTES, AND PACKETS
AVAILABLE ON THE WEB
Agendas, minutes, and packets for
current and prior City Council and
Planning Commission meetings are
available at www.cupertino.or@, or you
can purchase the items on CD.
CITY COUNCIL DECISION IS FIN AL
Prior to seeking judicial review of any
adjudicatory (quasi-judicial) decision,
interested persons must file a petition for
' reconsideration within ten ca(endar days
of the date the City Clerk mails notice of
the City's decision. Reconsideration
petitions must comply with the
' requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk's
office for more information or go to
www.http://www.cupertino.or@/index.as
px?paHe=l25 for a reconsideration
petition form.
City Council hearings serve as a venue for the discussion of sometimes
divergent points of view. Please respect the opinions of others and
refrain from cheering or clapping. That may delay the meeting or
intimidate other persons wishing to express alternate views. Actions
that disrupt the meeting will result in a warning, followed by removal
if disruption continues.
The proceedings of the meeting are recorded, therefore members of
the audience who address the City Council must come to the
lectern/microphone, and are requested to complete a Sp.eaker Card
and identify themselves. Completion of Speaker Cards and identifying
yourself is voluntary and not required to attend the meeting or
FLOWCHART FOR HEARING ITEMS: 1
Maaygoerninotaroi.dteumces <-1 vCIoSIutsncOiri0muetsmldbeercs0mrempourtnt.Qantyi0nssite
%
mrecOmmendatlon H Councilmembersaskquestions
l
/ Applicant or / d Council members ask questions
/ Appellant makes / I
/ presentation /
/ (up to 10 mins.) /
l
Mayor invites members of 4'-1 Speakers submit a Request to
the public to speak about I Speak card, and are allowed up to
the agenda item l 3 minutes per individual. Council
i members may ask questions of
+
Mayor Invites applicantto
repond to public
comments (3 mins.)
+I
9hearing
+
) A Council member makes a motion. " and obtains a second.'Ciity5.Coapcil
vzjN6fiahe I . . .' 1 The City Councrl then drscusses the
QW"a' I motion(s)andvotes.
CUPERTINO
CITY OF CUPERTINO
AGENDA
CITY COUNCIL
10300 Torre Avenue and 10350 Torre Avenue
Tuesday, February 18, 2020
5:30 PM
Special Meeting Non-Televised Closed Session (5:30) and Televised Regular Meeting (6:45)
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby
called for Tuesday, February 18, 2020, commencing at 5:30 p.m. in City Hall Conference
Room A, 10300 Torre Avenue, Cupertino, California 95014. Said special meeting shall be for
the purpose of conducting business on the subject matters listed below under the heading,
"Special Meeting." The regular meeting items will be heard at 6:45 p.m. in Community Hall
Council Chamber, 10350 Torre Avenue, Cupertino, California.
SPECIAL MEETING
ROLL CALL - 5:30 PM
10300 Torre Avenue, City Hall Conference Room A
CLOSED SESSION
1. $: Public Employee Performance Evaluation (Gov't Code Section 54957). Title:
City Attorney
ADJOURNMENT
REGULAR MEETING
PLEDGE OF ALLEGIANCE - 6:45 PM
10350 Torre Avenue, Community Hall Council Chamber
ROLt CALL
CEREMONIAL MATTERS AND PRESENT ATIONS
POSTPONEMENTS
ORAL COMMUNICATIONS
Page I
City Council Agenda February 18, 2020
This portion of the meeting is reserved for persons wishirtg to address the Counc'd on any matter not on
the agenda. The total time for Ora7 Commurtications will ordinarily be limited to one hour. Individual
speakers are Limited to three (3) minutes. As necessary, the Chair may further limit the time allowed to
individua( speakers, or reschedule remaining commertts to the end of the meeting on a first come first
heard basis, with priority given to students. In most cases, State law will prohibit the Courtcil from
discussing or making arty decisiorts with respect to a matter not Listed on the agertda.
REPORTS BY COUNCIL AND STAFF (10 minutes)
1. $: Report on Committee assignments
Recornrnended Action: Report on Committee assignments
CONSENT CALENDAR
Urdess there are separate discussions arid/or actions requested by council, staff or a member of the
public, it is requested that items urtder the Consent Calertdar be acted on simultaneously.
2. $: Approve the January 27 City Co'iincil minutes
Recornrnended Action: Approve the January 27 City Council minutes
A - Draft Minutes
3. $: Approve the January 28 City Council minutes
Recommended Action: Approve the January 28 City Council minutes
A - Draft Minutes
4. $: Approve the February 4 City Council minutes
Recommended Action: Approve the February 4 City Council minutes
A - Draft Minutes
5.$: Accept Accounts Payable for the period ending September 09, 2019
Recommended Action: Adopt Resolution No. 20-015 accepting Accounts Payable for
the period ending September 09, 2019
A - Draft Resolution
B - AP Report
6.$: Accept Accounts Payable for the period ending September 16, 2019
Recornrnended Action: Adopt Resolution No. 20-016 accepting Accounts Payable for
the period ending September 16, 2019
A - Draft Resolution
B - AP Report
7. $: Accept Accounts Payable for the period ending September 23, 2019
Page 2
City Council Agenda February 18, 2020
Recommended Action: Adopt Resolution No. 20-017 accepting Accounts Payable for
the period ending September 23, 2019
A - Draft Resolution
B - AP Report
$: Accept Accounts Payable for the period ending September 30, 2019
Recommended Action: Adopt Resolution No. 20-018 accepting Accounts Payable for
the period ending September 30, 2019
A - Draft Resotution
B - AP Report
$: Accept Accounts Payable for the period ending October 07, 2019
Recommended Action: Adopt Resolution No. 20-019 accepting Accounts Payable for
the period ending October 07, 2019
A - Draft Resolution
B - AP Report
10. $: Accept Accounts Payable for the period ending October 14, 2019
Recommended Action: Adopt Resolution No. 20-020 accepting Accounts Payable for
the period ending October 14, 2019
A - Draft Resolution
B - AP Report
11. $: Accept Accounts Payable for the period ending October 21, 2019
Recommended Action: Adopt Resolution No. 20-021 accepting Accounts Payable for
the period ending October 21, 2019
A - Draft Resolution
B - AP Report
12. %: Accept Accounts Payable for the period ending October 28, 2019
Recornrnended Action: Adopt Resolution No. 20-022 accepting Accounts Payable for
the period ending October 28, 2019
A - Draft Resohition
B - AP Report
13. $: Approval of the Library Cornrnission's Recornrnendation of Jing Jing Yang for
the appointment of the new Cupertino Poet Laureate.
Recornrnended Action: Adopt Resolution No. 20-023 approving the Library
Commission recornrnendation and appoint the new Cupertino Poet Laureate.
A - Draft Resolution
Page 3
City Council Agenda Febnuary 18, 2020
:L4. $: Award of Construction ispection Services, Plan Review Services, and Public
Works Inspection Services contracts for the Vallco SB35 project. Continued from the
February 4, 2020 meeting.
Recornrnended Action: 1. Authorize the City Manager to award a 3-year contract to
4LEAF, Inc. (4LEAF) to provide Construction Inspection Services and Public Works
Inspection Services for a not to exceed contract price of $7,407,710 for the Vallco SB35
project.
2. Authorize the City Manager to award a 3-year contract to CSG Consultants, Inc.
(CSG), for a not to exceed contract price of $1,149,983 for plan review services for the
Vallco SB35 project.
3. Authorize the City Manager to award a 3-year contract to hidependent Code
Consulting, Inc. (ICCI) for a not to exceed contract price of $13,500,000 for plan review
services for the Vallco SB35 project.
Staff Report
SECOND READING OF ORDINANCES
15. $: Second reading of Municipal Code Amendments to the Cupertino Municipal
Code, Repealing and replacing Cupertino Municipal Code Chapter 5.50 of Title 5
(Business Licenses and Regulations), adopting new policies to regulate the sale of
tobacco, such as proIt"iibiting the sale or distribution of electronic cigarette products,
extending the look back period for permit suspensions from 24 months to 60 months,
requiring a um age for.individuals selling tobacco products, and amending the
administrative appeal process for permit violations.
Recommended Action: Conduct the second reading and enact Ordinance No. 20-2197:
"An Ordinance of the City Council of the City of Cupertino repealing and replacing
Chapter 5.50 of Title 5 (Business Licenses and Regulations) to regulate the sale of
tobacco products."
A - Draft Ordinance to Regulate the Sale of Tobacco Products
16. $: Second reading of Municipal Code Amendment to Cupertino Municipal Code
Section 2.20.010 to remove the City Clerk's duty to attend eai closed session of the
City Council and keep closed session minutes.
Recommended Action: Conduct the second reading and enact Ordinance No. 20-2198:
"An Ordinance of the City Council of the City of Cupertino amending City Code
Section 2.20.010 (Recordkeepu"ig Duties-Closed Sessions) of Chapter 2.20 (City Clerk) to
Title 2 (Administration and Personnel) to remove the City Clerk's duty to attend City
Council closed sessions and keep minutes."
A - Draft Ordinance
PUBLIC HEARINGS
Page 4
City Council Agenda Febnuary 18, 2020
17. $: Municipal Code Amendments to Chapter 19.112 - Accessory Dwelling Units;
Chapter 19.20- Permitted, Conditional and Excluded Uses in Agriculhiral and
Residential Zones; and Chapter 19.08 - Definitions; for Clarifications, and Consistency
with recently adopted State Bills (Application No. MCA-2018-04; Applicant: City of
Cupertino; Location: City-wide)
Recommended Action: That the City Council:
1. Find that the proposed actions are exempt from CEQA; and
2. Conduct the first reading of Ordinance No. 20-2199: "An Ordinance of the City
Council of the City of Cupertino amending Chapter 19.112, Accessory Dwelling Units;
Chapter 19.20 - Permitted, Conditional and Excluded Uses in Agricultural and
Residential Zones; and Chapter 19.08 Definitions."
Staff Reoort
A - Draft Ordinance
B - CA Govt. Code Sections 65852.2 and 65852
C - Re ane doaiment indicating a'ianges in Chapters 19.112, 19.20, and 19.08
D - Planning Commission Resolution No. 6889
E - Public Comment
18. $: Adoption of a Mitigated Negative Declaration, mitigation measures, a
mitigation monitoring and reporting program and adoption of the Cupertino Parks and
Recreation System Master Plan.
Recommended Action: Conduct a public hearing, consider the recornrnendations of the
Parks and Recreation Commission and the Environmental Review Committee, and
1. Adopt Resolution No. 20-024 adopting a Mitigated Negative Declaration for the
Cupertino Parks and Recreation System Master Plan; and
2. Adopt Resolution No. 20-025 adopting the Cupertino Parks and Recreation System
Master Plan.
A - Draft Parks & Recreation System Master Plan, October 2019
B - Draft Parks & Recreation System Master Plan Appendices, October 2019
C - Initial Shidy/Mitigated Negative Dedaration, October 2019
D - Initial Study/Mitigated Negative Declaration Appendices, October 2019
E - Mitigation Monitoring and Reporting Program, Parks & Recreation System Master Plan, February
2020
F - Public Input on Oct. 2019 Draft Master Plan, Oct. 23-Nov. 22, 2019
G - Text Revisions to Initial Study/Mitigated Negative Declaration, Parks & Recreation System Master
Plan, February 2020
H - Meeting minutes, Planning Commission, Dec. 5, 2019
I - Meeting minutes, Parks and Recreation Commission, Dec. 5, 2019
l - Draft Resolution No. 20- A Resolution of the Cupertino City Corincil Adopting a Mitigated
Negative Declaration for the Cupertino Parks and Recreation System Master Plan
K - Draft Resolution No. 20- A Resolution of the Cupertino City Coincil Adopting the Cupertino
Parks and Recreation System Master Plan
Page 5
City Council Agenda February 18, 2020
ORDINANCES AND ACTION ITEMS
19. l: Receipt of the January 28, 2020 Public Review Draft Report from the Local
Ageng Formation Commission of Santa Clara County (LAFCO), entitled "Special
Study: Governance Options, Rancho Rinconada Recreation and Park District," and
provide direction to staff.
Recommended Action: %ceive the report and forward it to the Parks and Recreation
Commission for their review and recommendation. Add the Rancho Rinconada
Recreation and Park District Evaluation to the FY 2(fl9-20 City Work Program and to
the Parks and Recreation Cornrnission Work Program.
A - Public Review Draft Report, Special Study: Governance Options, Rancho Rinconada Recreation and
Park District, January 28, 2020
B - Rancho Rinconada Recreation and Park District Board of Directors Letter to Cupertino City Coiu'icil,
February 7, 2020
C - Rancho Rinconada Work Program Line Item for City Work Program and Parks and Recreation
Commission Work Program
20. $: Project update, report on bids, and contract award for the McClellan Randi
Perserve Community Garden Improvement Project (Project No. 2017-15)
Recommended Action: 1. Receive project update and report of bids; and
2. Authorize the Director of Public Works to award a construction contract to
GradeTech, Inc., the apparent low bidder, for the base bid and additive alternates 1- 3
in the total amount of Six Hundred Forty-Nine Thousand Three Hundred Dollars
($649,300); and
3. Authorize a 10% construction contingency budget of Sixty-Four Thousand Nine
Hundred Thirty Dollars ($64,930) to address unforeseen conditions during
construction; and
4. Authorize up to Ten Thousand ($10,000) for the purchase of one 16 cubic yard
enclosed ronoff container for green waste and manure disposal.
Staff Reoort
A - Proposed Site Plan
B - 2017-1.5 Contract
21. : Adopt of FY 2020-21 Council Goals
Recommended Action: Adopt FY 2020-21 Council Goals
Staff Reoort
22. 3: Amendment to Council Committee assignments to appoint one primary
member and one alternate member to the County of Santa Clara Housing and
Cornrnunity Development Advisory Committee.
Page 6
City Council Agenda February 18, 2020
Recommended Action: Approve amendment to Council Committee assignments to
appoint Mayor Steven Scharf as primary member and Vice Mayor Darcy Paul as
alternate member to the County of Santa Clara Housing and Community Development
Advisory Committee
Staff Report
A - Amended 2020 Committee Assignments Assignments
B - Bylaws Housing and Community Development Advisory Committee
ORAL COMMUNICATIONS - CONTINUED (As necessary)
COUNCIL AND STAFF COMMENTS AND FUTURE AGENDA ITEMS
ADJOURNMENT
The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation
chalLeng'mg a firtal decision of the Cih) Counc'd must be brought within 90 days after a decision is
annourtced u;nless a shorter time is required by State or Federal law.
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decisiort,'mterested persons must
file a petitiorx for reconsideration withirx ten calendar days of the date the City Clerk mails notice of the
City's decision. Reconsideratiort petitions must comply with the requirements of Cupertino M'tmicipal
Code §2.08.096. Contact the Cih) Clerk's office for more information or go to
http:/hozozo.cupertirto.org/cih)c7erk for a reconsiderahon petitiory form.
In compliance with the Americans zoith Disab'dities Act (ADA), anyone who is planning to attend the
next Cih) Courxcil meeting who is visually or hearing impaired or has a;ny disability that needs specia7
assistance should ca77 the City Clerk's Office at 408-777-3223, 48 hours in advance of the Council
meeting to arrange for assistance. Upon request, in advance, by a person zoith a disability, City Courtcil
meeting agendas arid writings distributed for the meeting that are public records wiu be made available
in the appropriate alternative format. Also upon request, irt advance, an assistive listening device can be
made available for use durirtg the meeting.
Au'ty writings or documents provided to a majority of the Cupertino City Courtc'd after publication of
the packet will be made available for public inspection in the City Clerk's Office 7ocated at City Hail,
10300 Torre Avenue, during normal business hours and in Cotmcil packet archives l'mked from the
agenda/minutes page on the Cupertino web site.
IMPORTANT NOTICE: Please be advised that pursuartt to Cupertino Municipal Code 2.08.100
roritten communicatiorts sertt to the Cupertino City Co'tmcil Commissioners or City staff concerning a
matter ort the agertda are included as supp7emerttal materia7 to the agendized item. These zorittert
communications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished riot to include any personal or private information in written communications to
Page 7
City Council Agenda February 18, 2020
the City that you do not wish to make public; doing so sham( constitute a waiver of any privacy rights
you may have on the informatiort provided to the City.
Members of the public are entitled to address the City Counci7 concernirtg (277!3/ item that is described in
the rtotice or agenda for this meet'mg, before or dur'mg cortsideration of that item. If you wish to address
the Counci7 072 arty issue that is ort this agertda, please complete a speaker request card Located in front
of the Council artd deliver it to the Clerk prior to discussion of the item. W7';xert you are ca71ed, proceed to
the podium and the Mayor wil7 recognize you. If you wish to address the City Cotmcil on any other
item rtot 072 the agenda, you may do so by duri;ng the public commertt portiort of the meeting fouowing
the same procedure described above. P(ease (imit your comments to three (3) minutes or (ess.
Page 8
THECITYCOUNCIL ANDSTAFF
CITY COUNCIL
Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by
the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to
four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one-
year term.
The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council.
These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission, Library
Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission, Sustainability
Commission, Teen Commission, and Technology, Information, and Communications Commission.
Council members also serve on a variety of regional bodies, including:
- Association of Bay Area Governments
League of California Cities
Santa Clara County (SCC) Cities Association
SCC Emergency Preparedness Council
SCC Library District
SCC Emergency Preparedness Commission
Santa Clara Valley Water Commission and Water District
SCC Transportation Authoritym
West Valley Mayors and Managers
STAFF
The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for
interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager
coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the
TYPESOFCOUNCILACTIONS I
ORDINANCES
Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will
first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second
reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which
time the summary of the ordinance is published in a local newspaper approved for this purpose.
RESOLUTIONS
Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific
actions. These go into effect when adopted.
APPEALS
Any interested person, including a Council member, may appeal a Planning Commission or Director of Community
Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14
calendar days of the mailing of the notice of the decision.
RECONSIDERATION
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition
for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision.
Reconsideration petitions must comply with the requirements of Cupertino Municipal Code j2.08.096. Contact the
City Clerk's office for more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a
reconsideration petition form.
COMMUNICATING WITH COUNCIL
All Council members: citycouncil@cupertino.org
StevenScharf SScharf@cupertino.org (408)777-3191
DarcyPaul DPaul@cupertino.org (408)777-3195
LiangChao LiangChao@cupertino.org (408)777-3192
RodSinks RSinks@cupertino.org (408)777-3194
Jon Robert Willey JWilley@cupertino.org (408) 777-3193
ExecutiveAssistant LaurenS@cupertino.org (408) 777-1312
CityHall www.cupertino.org (408)777-CITY
Please note: the City Council discourages submission of written materials on the day of the meetinz as this does not
provide enough time to give the materials fair evaluation. If you must provide written materials on the day ofthe
meeting, as least one copy must be given to the City Clerk for the permanent record, and ten copies are preferred.
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NEWS AND NOTICES FROM CITY HALL
EMAIL
Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify
TELEVISION
The City Channel broadcasts City Council and Planning Commission meetings, as well as agenda previews, public
service announcements, and other programs of community interest, on Channel 26 in Cupertino. The meetings
are shown at these times:
Tuesday (live) 6:45p.m. Friday(replay) IO:OOa.m.
Thursday (replay) 7:00p.m. Saturday (replay) 9:00a.m.
INTERNET
City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "I Want To,
View City Council meetings".
News and community information can also be found at:
https://www.facebook.com/cityofcupertino/
https://twitter.com/cityofcupertino
https://www.instagram.com/cityofcupertino
AUDIO
Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages, and emergency
announcements.
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USEFULTELEPHONENUMBERS I
City of Cupertino (City Hall) General Information and Comments (408) 777-CITY
Fire (Emergency) Santa Clara County Fire Dept. dispatch 911
Fire (Non-Emergency ) Santa Clara County Fire Dept. (408) 378-4010
Garbage RecologySouthBay (408)725-4020
Gas & Electricity Pacific Gas & Electric (PG&E) 1-800-743-5000
Recreation & Community Quinlan Community Center (408) 777-3120
Services
Police (Emergency) Santa Clara County Sheriff dispatch 911
Police (Non-Emergency) Santa Clara County Sheriff (408) 868-6600
Public Health Santa Clara County Public Health (408) 732-3720
SanitarySewers CupertinoSanitary District (408) 253-7071
Water SanJoseWater (408)279-7900
CaliforniaWater (650)917-0152
CUPERTINO
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Monday, February 10, 2020
5:30PM 2h (x
DATE oThTUr<E
Televised Special Meeting Study Session - Strategic Planning Session #1
NOTICE AND CALI, FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby
called for Monday, February 20, 2020, commencing at 5:30 p.m. in Community Hall Council
Chamber, 10350 Torre Avenue, Cupertino, California 95014. Said special meeting shall be
for the purpose of conducting business on the subject matters listed below under the
heading, "Special Meeting."
ROLL CALL
ORAL COMMUNICATIONS
SPECIAL MEETING
This portion of the meeting is reserved for persons zoishing to address the Courtcil on any matter not on
the ageryda. The total time for Ora7 Communications wil7 ordinarily be Limited to one hour. Individual
speakers are limited to three (3) minutes. As necessary, the Chair may further Limit the time allowed to
individual speakers, or reschedule remaining comments to the end of the meet'mg ory a first come first
heard basis, with priority givert to students. In most cases, State Law zoi7l prohibit the Council from
discussing or mak'mg any decisions with respect to a matter not listed on the agenda.
STUDY SESSION
1.$: Review Progress on FY 2019-20 City Work Program and provide any input to
staff.
Recommended Action: Review Progress on FY 2019-20 City Work Program and
provide any input to staff.
A - FY 2019-20 City Work Program Progress Update
2. $: Develop Council Goals to guide the upcoming City Work Program.
Recommended Action: Develop Council Goals for formal adoption at a future Council
meeting.
Page I
City Council Agenda February 10, 2020
ADJOURNMENT
The Cih) of Cupertino has adopted the provisions of Code of Civi7 Procedure §1094.6; litigation
chal7ertging a firtal decision of the Cih) Courtci7 must be brought zoithirt 90 days after a decision is
anrtotmced urtless a shorter time is required by State or Federal law.
Prior to seekirtg judicial review of any adjudicatory (quasi-judicial) decision, irtterested persons must
fde a petition for reconsideratiorx within ten calendar days of the date the City Clerk mails notice of the
Cih)'s decision. Reconsideration petitions must comply with the requirements of Cuperti;no Municipal
Code §2.08.096. Contact the City Clerk's office for more informatiort or go to
http://wzow.cupertino.org/cih)c7erk for a reconsiderahon petition form.
In compliance with the Americans with Disab'dities Act (ADA), artyone who is planning to attend the
;next City Council meeting who is visually or hearing impaired or has any disabilih) that needs special
assistance should call the Cih) Clerk's Office at 408-777-3223, 48 hours'm advance of the Counci7
meeting to arrange for assistance. Upon request, irt advance, by a person roith a disability, Cih) Council
meetirtg agendas and writings distributed for the meetirgg that are public records will be made available
'm the appropriate alterrtative format. Also upon request, in advance, art assistive 7isterting device can be
made avai7able for use during the meeting.
Any writirtgs or documents provided to a majority of the Cupertino City Council after puMicatiorx of
the packet will be made available for public inspection 'm the City Clerk's Office located at City Ha7l,
10300 Torre Avenue, during norma7 business hours and in Courxci7 packet archives linked from the
agenda/minutes page 07'l the Cupertirto web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Murticipa7 Code 2.08.100
writtert communications sent to the Cupertino City Council Commissiorters or City staff concerning a
matter on the agertda are included as supplemetttaL materia7 to the agettdized item. These zoritten
communicatio;ns are accessible to the public through the City's roebsite artd kept in packet archives. You
are hereby admonished not to include any persoryal or private informatiort in written communications to
the City that you do not wish to make public; doirtg so shall cortstitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are erxtitled to address the Cih) Council concerning any item that is described in
the rtotice or agenda for this meeting, before or during consideration of that item. If you wish to address
the Council ort arty issue that is 072 this agenda, p7ease complete a speaker request card located'm front
of the Co'tmciL, and de(iver it to the Clerk prior to discussion of the item. When you are called, proceed to
the podium and the Mayor roiu recogrtize you. If you wish to address the Cih) Courtcil on any other
item not O?'l the agenda, you may do so by during the public comment portion of the meeting followirtg
the same procedure described above. r4ease limit your comments to three (3) minutes or Less.
Page 2
City Council Agenda
Page 3
February 10, 2020
CUPERTINO
t l(1 6 ,
AGENDA OF THE ciary!i- '&xcii
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Tuesday, February 4, 2020
Televised Regular Meeting (6:45)
Steven Scharf
Darcy Paul Mayor Liang Chao
Jan RO5erf Willey Vice Mayor , Councilmember Rod Sinks
City Attorney S hDeborah Feng
Grace Schmidt
, City Clerk
-- Staff
Staff ,f
Staff - Staff
Speaker's
Podium
COMMUNITY HALL COUNCIL CHAMBER
10350 TORRE AVENUE - CUPERTINO, CA 95014
TELEPHONE: (408) 777-3220 (CITY HALL)
WEBSITE: www.cupertino.org
CONDUCT OF BUSINESS
The Mayor is the presiding officer of the City Council. Any member of
the public may speak on any item on the agenda for up to three
minutes. All statements and questions must be addressed to the
Mayor.
City Council hearings serve as a venue for the discussion of sometimes
divergent points of view. Please respect the opinions of others and
refrain from cheering or clapping. That may delay the meeting or
intimidate"other persons wishing to express alternate views. Actions
that disrupt the meeting will result in a warning, followed by removal
if disruption continues.
The proceedings of the meeting are recorded, therefore members of
the audience who address the City Council must come to the
lectern/microphone, and are requested to complete a Speaker Card
and identify themselves. Completion of Speaker Cards and identifying
yourself is voluntary and not required to attend the meeting or
provide comments.
FLOWCHART FOR HEARING ITEMS:
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+
mrecommendatlOn 4-G Councilmembersaskquestions
%
/ Applicant or / 4 Council members ask questions
/ Appe)lantmakes / I
/ presentation /
/ (up to 10 mins.) /
+
Mayorinvitesmembersof 4-'-1 Speakers submit a Request to
the public to speak about i Speak card, and are allowed up to
the agenda item i 3 minutes per individual. Council
i members may ask questions of
l speakers.+
Mayor Invites applicant to
repond to public
comments (3 mins.)
l
5hearlng
l
i A Council member makes a motion-', .-.. andobtainsasecond.
City Council '
votesonthe I . . The City Council then discusses the i
agenda 'lam i motion(s) and votes.
PUBLIC HEARINGS
The City Council is required by law to
hold public hearings on certain matters
prior to making its decision. Notice to
interested parties is given by legal
advertisement in the local newspaper of
general circuiation at least 10 calendar
days preceding the hearing date.
Applications requiring public hearings
include change of zoning, variances, use
permits, and tentative maps.
COUNCII MEETINGS
The City Council regularly meets the first
and third Tuesdays of each month. These
meetings are held in the Council
Chamber of the Cupertino Community
Hall, 10350 Torre Avenue, at 6:45 p.m.
Closed sessions, when needed, are
normally held at 6:00 p.m. Closed
sessions cover items such as personnel,
litigation, or the sale, purchase, or lease
of property. The law requires certain
actions taken in closed session to be
reported in open session.
Urgent business, holidays, or election
days may trigger special or adjourned
meetings. These meetings will be noticed
beforehand.
AGENDAS, MINUTES, AND PACKETS
AVAILABLE ON THE WEB
Agendas, minutes, and packets for
current and prior City Council and
Planning Commission meetings are
available at www.cupertino.org, or you
can purchase the items on CD.
CITY COUNCIL DECISION IS FINAL
Prior to seeking judicial review of any
adjudicatory (quasi-judicial) decision,
interested persons must file a petition for
reconsid.eration within ten calendar days
of the date the City Clerk mails notice of
the City's decision. Reconsideration
petitions must comply with the
requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk's
office for more information or go to
www.http://www.cupertino.org/index.as
petitionform. -I
for a reconsideration t
c
CITY OF CUPERTINO
AGENDA
CUPE RTINO CITY COUNCIL
10350 Torre Avenue, Council Chamber
Tuesday, February 4, 2020
6:45 PM
PLEDGE OF ALLEGIANCE
ROLL CALL
CEREMONIAL MATTERS AND PRESENT ATIONS
1.$: Presentation by Cupertino High School seniors on "V%7hat the youth would like
to see in Vallco."
Recommended Action: Receive presentation by Cupertino High School seniors "What
the youth would like to see in Vallco."
2.$: Certificates of recognition for the 2019 STEM Winners from Cupertino who
participated in the Santa Clara County 2019 Synopsys Championship
Recommended Action: Present certificates of recognition to the 2019 STEM Winners
from Cupertino who participated in the Santa Clara County 2019Synopsys
Championship
3.$: Proclamation to Human Resources Manager Maria Delgado-Jirnenez upon her
retirement and recognizing her thirty-five years of dedicated service to the City of
Cupertino.
Recommended Action: Present proclamahon to Human Resources Manager Maria
Delgado-Jirnenez upon her retirement and recognizing her thirty-five years of
dedicated service to the City of Cupertino.
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meetirtg is reserved for persons wishing to address the Courtcil 072 any matter not on
the agenda. The total time for Oral Commtmications wiu ord'marily be Limited to one hour. Individual
speakers are Limited to three (3) minutes. As necessary, the Chair may further 7imit the time allowed to
individual speakers, or reschedtde remainirtg commertts to the end of the meeting on a first come first
heard basis, with priorih) given to students. Irt most cases, State 7aw w'dl prohibit the Council from
discussirtg or making any decisions with respect to a matter not 7isted on the agenda.
Page I
City Council Agenda Febmary 4, 2020
REPORTS BY COUNCIL AND STAFF (10 minutes)
4. $: Report on Committee assignments
Recornrnended Action: Report on Committee assignments
CONSENT CALENDAR
Unless there are separate discussions artd/or actions requested by council, staff or a member of the
pubric, it is requested that items under the Consent Ca'Lendar be acted on simultaneous7y.
$: Approve the January 21 City Council minutes
Recommended Action: Approve the January 21 City Council minutes
A - Draft Minutes
$: Award of Construction Inspection Services, Plan Review Services, and Public
Works Inspection Services contracts for the Vallco Town Center SB 35 project
Recommended Action: 1- Authorize the City Manager to award a 3-year contract to
4LEAF, Inc., to provide Construction Inspection Services and Public Works Inspection
Services for a not to exceed contact price of $7,407,710 for the Vallco SB35 project;
2 - Authorize the City Manager to award a 3-year contract to CSG Consultants, Inc., for
a not to exceed contract price of $1,150,000 for plan review services for the Vallco SB35
project;
3 - Authorize the City Manager to award a 3-year contract to Independent Code
Consulting, Inc., for a not to exceed contract price of $13,500,000 for plan review
services for the Vallco SB35 pro5ect
Staff Report
A - 4LEAF, Inc. contract
B - Independent Code Consultants, Inc. contract
C - CSG Consultants, Inc. contract
Planning Commission's recornrnendation to select Kitty Moore as the
Environmental Review Committee representative
Recommended Action: Accept the Planning Commission's recommendation to the
Environmental Review Committee
$: Consider entering into a funding agreement with Santa Clara Valley
Transportation Authority (VTA) to allow the City of Cupertino to receive 2016 Measure
B funds for expenditure on bicycle and pedestrian educational programs within the
City that qualify under the 2016 Measure B Bicycle & Pedestrian Education and
Encouragement Program
Page 2
City Council Agenda February 4, 2020
Recommended Action: Authorize the City Manager to enter into a funding agreement
with Santa Clara Valley Transportation Authority (VTA) for the 2016 Measure B Bicycle
& Pedestrian Education and Encouragement Program
Staff Reoort
A - Draft Finding Agreement
SECOND READING OF ORDINANCES
9.$: Second reading of an Ordinance Repealing Ordinance No. 006 Regarding
Adoption of Robert's Rules of Order and Amending Chapter 2.08 of the Cupertino
Municipal Code Accordingly.
Recommended Action: Conduct the second reading and enact Ordinance No. 20-2196:
"An Ordinance of the City Council of the City of Cupertino Repealing Ordinance No.
006 Regarding Adoption of Robert's Rules of Order and Amending Chapter 2.08 of the
Cupertino Municipal Code Accordingly."
A - Draft Or dinance Repealing Ord No. 006 Regarding Robert's Rules of Order and Amending Ch 2.08
of the Cupertino Minicipal Code
PUBLIC HEARINGS
10. $: Relative to Recology Cupertino's Franchise Agreement with the City:
1) Termination of the residential on-call, curbside Household Hazardous Waste (HHW)
program, termination of collection of the HHVV fee, refund of fees collected since
January 2019, and establishment of an annual assessment of costs against Recology
Cupertino (Recology) in an annual, not to exceed amount of '0)93,535; and
2) Authorizaion of Recology's request for a Special Maximum Rate Adjustment of an
additional $2.24 per month for residential aistomers in single-family homes and a rate
increase of 3.93% for all other categories of Service Recipients to cover the increased
cost of mixed recycling processing as a result of disruption and volatility of overseas
recycling cornrnodity markets for the period of October 2018 through January 31, 2021
(Special Maximum Rate Adjustment effective beginning January 1, 2020); and
3) Authorization to execute Franchise Agreement amendment for same.
Page 3
, City Council Agenda February 4, 2020
Recommended Action: Staff recommends that the City Council approve the following:
1) Termination of the residential on-call curbside HHW program stipulated in the
Franchise Agreement, as amended, Section 4.17; and
2) Termination of collection of the HHW fee retroactive to January 1, 2019, with
direction for Recology to administer full credits for any fee collected after such date
from single and multi-family Cupertino rate payers within no more than thirty calendar
days; and
3) Approve and direct Recology to annually pay the City for its costs related to
termination of the curbside HHW program not to exceed an annual amount of $93,535
retroactive to January 1, 2019 and through the remainder of the term of the Franchise
Agreement; and
4) Authorize a Special Maximum Rate Adjustment of an additional $2.24/per month for
residential customers in single-family homes and an increase of 3.93% for all other
categories of Service Recipients pursuant to Section 12.3 of the Franchise Agreement to
cover the increased cost of mixed recyding processing for the period October 2018
through January 31, 2021 (rate adjustment beginning January 1, 2020 and continuing
through January 31, 2021, which is the remainder of the term of the current
Agreement); and
5) Adopt Resolution No. 20-013 to Authorize the City Manager to execute the Third
Amendment to the Franchise Agreement with Recology Cupertino, implementing the
above (Attachment B).
Staff Report
A - Draft Resolution
B - Recology Third Amendinent to Franchise Agreement
C - Recology Rate Adjustment Letter 1-28-2020
11. $: First reading of Municipal Code Amendments to the Cupertino Municipal
Code, repealing and replacing Cupertino Municipal Code Chapter 5.50 of Title 5
(Business Licenses and Relations), adopting new policies to regulate the sale of
tobacco, such as prohibiting the sale or distribution of electronic cigarette products,
extending the look-back period for permit suspensions from 24 months to 60 months,
requiring a minimum age for individuals selling tobacco products, and amending the
administrative appeal process for permit violations.
Recommended Action: 1. Conduct the first reading of Ordinance No. 20-2197: "An
Ordinance of the City Council of the City of Cupertino repeaJing and replacing Chapter
5.50 of Title 5 (Business Licenses and Regulations) to regulate the sale of tobacco
products"
2. Find that the proposed actions are exempt from CEQA.
Page 4
City Council Agenda February 4, 2020
A - Draft Orctinance to Regulate the Sale of Tobacco Products
B - Draft Ordinance to Regulate the Sale of Tobacco Products Redline
C - Survey Results
D - Comminity Feedback
E - Tobacco Free Communities Chart Policies in Santa Clara County
ORDINANCES AND ACTION ITEMS
12. $: Municipal Code Amendment to Cupertino Municipal Code Section 2.20.010 to
remove the City Clerk's duty to attend each closed session of the City Council and keep
closed session minutes; designate the City Manager as the City employee/official to
attend each closed session of the City Council and keep closed session minutes.
Recommended Action: 1. Conduct the first reading of Ordinance No. 20-2198: "An
Ordinance of the City Council of the City of Cupertino amending City Code Section
2.20.010 (Recordkeeping Duties-Closed Sessions) of Chapter 2.20 (City Clerk) to Title 2
(Administration and Personnel) to remove the City Clerk's duty to attend City Council
closed sessions and keep minutes.
2. Adopt Resolution No. 20-014"A Resolution of the Cupertino City Council
designating the City Manager as the City employee/officer to attend City Council
closed sessions and keep minutes.
A - Draft Ordinance
B - Draft Resolution
13. $: Hearing regarding abatement of public nuisance from weeds or other fire
hazards pursuant to provisions of Cupertino Municipal Code Chapter 9.08 and
Resolution No. 19-141; hearing for impacted property owners to contest the matter of
proposed abatement (continued from January 21, 2020)
Recommended Action: Adopt Resolution No. 20-010 ordering abatement of public
nuisance from weeds or other fire hazards pursuant to provisions of Cupertino
Municipal Code Chapter 9.08 and Resolution No. 19-141; and conduct hearing for
impacted property owners to contest the matter of proposed abatement.
A - Draft Resolution and Exhibit A
B - Weed Abatement Program Commencement Report (Exhibit A)
C - Letter to Property Owners to Abate Weeds
D - Hearing Notice to Destroy Weeds and Prograrn Fees
E - Minimum Fire Safety Standards Program Brochure
F - Retum Reply Form (RRF) Sample
G - Approved Resolution No. 19-141
H - 10408 Menhart Lane 2018-19 photos
ORAL COMMUNICATIONS - CONTINUED (As necessary)
Page 5
City Council Agenda February 4, 2020
COUNCI[ AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS
ADJOURNMENT
The Cih) of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation
challerxging a final decision of the City Counci7 must be brought within 90 days after a decision is
annou;+'xced tmless a shorter time is required by State or Federa7 7aw.
Prior to seeking judicial review of arty adjudicatory (quasi-judicial) decision, interested persons must
file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the
Cih)'s decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk's office for more irtformatiorx or go to
http://wwzo.cupertino.org/cih)clerk for a reconsiderahon petition form.
A?Z3/ writings or documents provided to a majority of the Cupertirto City Cotmcil after publication of
the packet will be made available for puMic inspection in the Cih) Clerk's Office Located at City Hau,
10300 Torre Avenue, durirtg norma( busirtess hours and in Counci7 packet archives linked from the
agenda/minutes page on the Cupertino web site.
IMPORTANT NOTICE: Please be advised that pursuartt to Cupertino Mtmicipa7 Code 2.08.100
written commu;nicatiorts sertt to the Cupertino City Courycil, Commissioners or City staff concerning a
matter 072 the agenda are included as supplemental materia7 to the agertdized item. These written
commurtications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished not to iriclude any persona7 or private information in writtert comm'trticatiorts to
the City that you do not wish to make pub7ic; doirtg so shal7 constitute a zoaiver of any privacy rights
you may have 072 the information provided to the Cih).
Members of the public are entitled to address the City Cotmcil concerning any item that is described in
the notice or agenda for this meeting, before or during consideration of that item. If you wish to address
the Council on arty issue that is on this agerxda, p7ease complete a speaker request card Located in front
of the Council artd deliver it to the Clerk prior to discussion of the item. W7';xert you are called, proceed to
the podium and the Mayor wil7 recogrtize you. If you wish to address the City Courtcil 072 arty other
item not on the agenda, you may do so by during the public comment portion of the meetirtg following
Page 6
City Council Agenda February 4, 2020
the same procedure described above. P4ease limit your comments to three (3) minutes or less.
Page 7
THECITYCOUNCIL ANDSTAFF
CITY COUNCII
Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by
the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to
four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one-
year term.
The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council.
These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission,
Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission,
Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission.
Council members also serve on a variety of regional bodies, including:
- Association of Bay Area Governments
- League of California Cities
- Santa Clara County (SCC) Cities Association
- SCC Emergency Preparedness Council
- SCC Library District
- SCC Emergency Preparedness Commission
- Santa Clara Valley Water Commission and Water District
- SCC Transportation Authoritym
- West Valley Mayors and Managers
STAFF
The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for
interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager
coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the
advisor to the City Council as a whole.
TYPES OF COUNCIL ACTIONS
ORDINANCES
Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will
first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second
reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which
time the summary of the ordinance is published in a local newspaper approved for this purpose.
RESOLUTIONS
Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific
actions. These go into effect when adopted.
APPEALS
Any interested person, including a Council member, may appeal a Planning Commission or Director of Community
Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14
calendar days of the mailing of the notice of the decision.
RECONSIDERATION
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition
for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision.
Reconsideration petitions must comply with the requirements of Cupertino Municipal Code 02.08.096. Contact the
City Clerk's office for more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a
reconsideration petition form.
COMMUNICATING WITH COUNCIL
All Council members: citycouncil@cupertino.org
StevenScharf SSchaf@cupertino.org (408)777-3191
DarcyPaul DPauJ@cupertino.org (408)777-3195
LiangChao LiangChao@cupertino.org (408)777-3192
RodSinks RSinks@cupertino.org (408)777-3194
Jon Robert Willey JWilley@cupertino.org (408) 777-3193
Executive Assistant LaurenS@cupertino.org (408) 777-1312
CityHall www.cupertino.org (408)777-CITY
Please note: the City Council discourages submission of written materials on the day of the meeting as this does not
pmvide enough time to give the materials fair evaluation. If you must provide written materials on the day of the
meeting, aS least One Cape must be giVen tO the City Clerk far the permanent recordi and ten COpieS are preferred.
ff'
NEWS AND NOTICES FROM CITY HALI
EMAII
Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify
TELEVISION
The City Channel broadcasts City Council and Planning Commission meetings, as well as agenda previews, public
service announcements, and other programs of community interest, on Channel 26 in Cupertino. The meetings
are shown at these times:
Tuesday (live) 6:45p.m. Friday(replay) lO:OOa.m.
Thursday (replay) 7:00 p.m. Saturday (replay) 9:00 a.m.
INTERNET
City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "l Want
To, View City Council meetings".
News and community information can also be found at:
https://www.facebook.com/cityofcupertino/
https://twitter.com/CityofCupertino
https://www.instagram.com/cityofcupertino
AUDIO
Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages, and emergency
announcements.
USEFUL TELEPHONE NUMBERS
City of Cupertino (City Hall) General Information and Comments (408) 777-CITY
Fire (Emergency) Santa Clara County Fire Dept. dispatch 911
Fire (Non-Emergency ) 5anta Clara County Fire Dept. (408) 378-4010
Garbage RecologySouthBay (408)725-4020
Gas & Electricity Pacific Gas 8i Electric (PG&E) 1-800-743-5000
Recreation & Community Quinlan Community Center (408) 777-3120
Services
Police (Emergency) Santa Clara County Sheriff dispatch 911
Police(Non-Emergency) SantaClaraCountySheriff (408)868-6600
Public Health Santa Clara County Public Health (408) 732-3720
SanitarySewers CupertinoSanitaryDistrict (408) 253-7071
Water SanJoseWater (408)279-7900
CaliforniaWater (650)917-0152
CITY OF
CUPERTINO
OFFICE OF THE CITY CIERK
CITY HALL
10300 TORRE AVENUE - CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3223 - FAX: (408) 777-3366
CUPERTINO.ORG
CUPERTINO CITY COUNCIL
NOTICE OFJ ANUARY 21, 2020 CONTINUATION OF
PUBLIC HEARING ITEM TO FEBRUARY 4, 2020 AT 6:45 PM
NOTICE IS HEREBY GIVEN that the following public hearing item
was continued from January 21, 2020 to the regular meeting of the Cupertino
City Council of February 4, 2020 at 6:45 p.m. for purposes of public hearing,
consideration, deliberation, and decision:
Abatement of public nuisance from weeds or other fire hazards pursuant to
provisions of Cupertino Municipal Code Chapter 9.08 and Resolution No.
19-141; hearing for impacted property owners to contest the matter of
proposed abatement.
The meeting will be held in the Community Hall Council Chamber, 10350
Torre Avenue, Cupertino, California.
Dated this 23rd day of January, 2020
SS 'ci#'
CUPERTINO
I {i c- l-xyz I ,_
7-,7--- f ut -1, a , I
AGENDA OF THE CITY COUNCIL
Tuesday, January 21, 2020
Special Meeting Non-Televised Closed Session (5:00)
and Televised Study Session (5:30)
Televised Regular Meeting (6:45)
Steven Schaf
Darcy Paul Mayor Liang Chao
jonRobeJtWilleV ViceMayor Councilmember RodS'nks
Councilmember / Councilmember
Heather Minner
DeborahFengc fi " /C'kyCle'k
Staff
Staff -t
Speaker's
Podium
COMMUNITY HALL COUNCIL CHAMBER
10350 TORRE AVENUE - CUPERTINO, CA 95014
TELEPHONE: (408) 777-3220 (CITY HALL)
WEBSITE: www.cupertino.org
CONDUCT OF BUSINESS
The Mayor is the presiding officer of the City Council. Any member of
the public may speak on any item on the agenda for up to three
minutes. All statements and questions must be addressed to the
Mayor.
City Council hearings serve as a venue for the discussion of sometimes
divergent points of view. Please respect the opinions of others and
refrain from cheering or clapping. That may delay the meeting or
intimidate other persons wishing to express alternate views. Actions
that disrupt the meeting will result in a warning, followed by removal
if disruption continues.
The proceedings of the meeting are recorded, therefore members of
the audience who address the City Council must come to the
lectern/microphone, and are requested to complete a Speaker Card
and identify themselves. Completion of Speaker Cards and identifying
yourself is voluntary and not required to attend the meeting or
FLOWCHART FOR HEARING ITEMS: '
Maaygoernindtaroldteumces <-1 vCISo.lutsncOirt omuetsmidbeercsomrempou"nai .antylOnssite
+
mrecommendahon -___I Council members ask questions
l
/ Applicantor /4__I Councilmembersaskquestions
/ Appellantmakes / I
/ presentation /
/ (up to 10 mins.) /
%
Mayor invites members of 4-"'1 Speakers submit a Request to
the public to speak about i Speak card, and are allowed up to
the agenda item l 3 minutes per individual. Councii
I members may ask questions of
+
Mayor Invites applicant to
repond to public
comments (3 mins.) '
+
(' Mayohrecalorisnegsthe )
l
i A Council member makes a motion... . . and obtains a second._ City Council " votesonthe ' I . . .., _ agendaitem . I TmhOerlOCntt(ys)CaonudnVcoiltethsen discusses the
'11111jll ........____._.______. i i ai ia i i i a iii ii i aiiaii.__. -----J__i 1111% _l l I
CUPERTINO
CITY OF CUPERTINO
AGENDA
CITY COUNCIL
10300 Torre Avenue and 10350 Torte Avenue
Tuesday, January 21, 2020
5:00 PM
Amended Special Meeting Non-Televised Closed Session (5:00) and Televised Study Session (5:30); and
Televised Regular Meeting (6:45)
Amended on 1/16/20 to add Special Meeting Closed Session Item la, and to update Item 14.
Attachment A - Subcommittee Recommendations and Item 15. Attachment A - Ethics
Policy (Based on Palo Alto)
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby
called for Tuesday, January 21, 2020, commencing at 5:00 p.m. for a Closed Session in City
Hall Conference Room A, 10300 Torre Avenue, Cupertino, California 95014 and a Study
Session at 5:30 p.m. in Community Hall Council Chamber, 10350 Torre Avenue, Cupertino,
California 95014. Said special meeting shall be for the purpose of conducting business on
the subject matters listed below under the heading, "Special Meeting." The regular meeting
items will be heard at 6:45 p.m. in Community Hall Council Chamber, 10350 Torre Avenue,
Cupertino, California.
SPECIAL MEETING
ROLL CALL - 5:00 PM
10300 Torre Avenue, Conference Room A
CLOSED SESSION
1. $: Workers' Compensation Claim (Gov't Code Section 54956.95). Claimant:
Deborah Martinez. Agency Claimed Against: City of Cupertino.
la. $: Conference with Legal Counsel - Anticipated Litigation; Initiation of litigation
pursuant to Governrnent Code Section 54956.9(d)(4): One potential case (joining an
arnicus brief).
STUDY SESSION - 5:30 PM
10350 Torre Avenue, Council Chamber
Page I
City Council Agenda January 21, 2020
2.l: Report on Homelessness
Recommended Action: Receive report and provide input to staff
A - Audit of Services Available in Cupertino
B - FY 2020-21 Notice of Frinding Availability and Request for Proposals
C - Santa Clara Corinty Homeless Census and Comprehensive Report 2019
D - Berkeley Home Mati Year I Report
E - Assembly Bill 302 Text
ADJOURNMENT
REGU[AR MEETING
PLEDGE OF AJLLEGIANCE - 6:45 PM
10350 Torre Avenue, Council Chamber
ROLt CA[L
CEREMONIAL MATTERS AND PRESENT ATIONS
1.$: Presentation from Cupertino Elementary Sdiool ROBO Champs regarding
their response to the Lego Robotics theme of "Identifying a problem in public space and
proposing a solution."
Recommended Action: Receive presentation from Cupertino Elementary School ROBO
Champs regarding their response to the Lego Robotics theme of "Identifying a problem
in public space and proposing a solution."
2.$: Presentation from CalTutors on "Inspiring Young Students Through Free
STEM Training"
Recommended Action: Receive presentation from CalTutors on "Inspiring Young
Students 'Through Free STEM Training"
POSTPONEMENTS
3.l: Municipal Code Amendments to the Cupertino Municipal Code, Repealing
and replacing Cupertino Municipal Code Chapter 5.50 of Title 5 (Business Licenses and
Regulations), adopting new policies to regulate the sale of tobacco, such as prohibiting
the sale or distribution of electronic cigarette products, extending the look back period
for permit suspensions from 24 months to 60 months, and amending the administrative
appeal process for permit violations has been continued to February 4.
Recornrnended Action: This item has been continued to February 4. No Council action
is required.
ORAL COMMUNICATIONS
Page 2
City Council Agenda January 21, 2020
This portion of the meeting is reserved for persons wishing to address the Council on any matter not 07?
the agertda. The total time for Oral Commurtications will ordinarily be limited to orxe hour. Individual
speakers are Limited to three (3) minutes. As necessary, the Chair may further limit the time allozoed to
irtdividual speakers, or reschedule remain'mg comments to the end of the meeting on a first come first
heard basis, with priorih) given to students. In most cases, State lazo wil7 prohibit the Courtcil from
discussing or making any decisions with respect to a matter not 7isted 07? the agenda.
REPORTS BY COUNCIL AND STAFF (10 minutes)
4. $: Report on Committee assignments
Recommended Action: Report on Committee assignments
CONSENT CALENDAR
llnless there are separate discussions and/or actions requested by courtcil staff or a member of the
public, it is requested that items under the Consent Calendar be acted on simtdtaneously.
5. $: Approve the December 17 City Coincil minutes
Recornrnended Action: Approve the December 17 City Council minutes
A - Draft Minutes
6.Resolutions declaring a Trusted System for the management and retention of
records and updating the City's Records Retention Schedule to authorize the
destruction of records without Council action.
Recommended Action: a. Adopt the Resolution No. 20-001 declaring a Trusted System
for the management of records and the automation of retention requirements and
adopting the Trusted Electronic System Policy instituting the city's standards for
proper management of records. (Attaent A); and b. Adopt the Resolution No.
20-002 rescinding Resolution No. 17-088 and adopting an updated Records Retention
Schedule for the City of Cupertiryo and authorizing the destruction of records.
(Attaent B)
A - Draft Resohition declaring a Trristed System for the maiiagement of records
B - Draft Resolution amending the City's Records Retention Schedule
C - Draft Records Retention Sdiedule
D - City of Cupertino Laserfiche Strateg'c Roadmap Overview
7.$: Application for Alcohol Beverage License for Karao Tea Food, LLC (dba Crab
Lover), 10275 S. De Anza Boulevard
Recommended Action: Recommend approval to the California Department of
Alcoholic Beverage Control of the application for Alcohol Beverage License for Karao
Tea Food, LLC (dba Crab Lover), 10275 S. De Anza Boulevard
Page 3
City Council Agenda January 21, 2020
Staff Report
A - Application
8.l: First Amendment to Agreement 2m8-006, a Master Agreement between the
City of Cupertino and CSG Consultants, Inc. for consultant construction management
services on various capital improvement projects. No additional budget appropriations
are needed.
Recommended Action: Approve and Authorize City Manager to execute the First
Amendment to Agreement 2018-006, a Master Agreement between the City of
Cupertino and CSG Consultants, Inc., extending the term for one year to June 30, 2021
and increasing the compensation by $300,000 for a total compensation of $800,000
A - CSG 1st Amenament
B - Master Agreeinent 2018-006 for Construction Management Services
9.Adopt 2020 Legislative Platform
Recommended Action: Adopt the City's proposed 2020 Legislative Platform.
A - Proposed 2020 Legislative Platform
B - Proposed 2020 Legislative Platform Redline
SECOND READING OF ORDINANCES
10. $: Adoption of Local Amendments to 2019 California Energy & Green Building
Standards Codes (Reach Code); determination that adoption of the proposed
Ordinance is not a project subject to CEQA, or that if it is a project, it is exempt from
CEQA.
Recommended Action: Conduct the second reading and enact Ordinance No. 19-2193:
"An Ordinance of the City Council of the City of Cupertino Amending City Code
Chapters 16.54 and 16.58 Adopting the 2019 California Energy Code and Green
Building Standards Code with Certain Exceptions, DeIetions, Modifications, Additions
and Amendments."
Staff Rei:iort
A - Draft Ordinance
B - Redline Ordinance
C - Dec 17, 2019 Staff Report
D - Residential Cost Effectiveness Study
E - Non-Res Cost Effectiveness Study
PUBLIC HEARINGS
11. $: Vacate Portions of a Public Utility Easement for Water Line Purposes aiid a
Portion of an Emergency Access Easement Located at 23500 Cristo Rey Drive
Page 4
City Council Agenda January 21, 2020
Recommended Action: Conduct a public hearing, and;
1. Adopt Resolution No. 20-003 (Attachment A) to vacate portions of a public utility
easement for water line purposes located on 23500 Cristo Rey Drive
2. Adopt Resolution No. 20-004 (Attachment B) to vacate a portion of an emergency
access easement located on 23500 Cristo Rey Drive
Staff Report
A - Draft Resolution - PUE with Exlnbits
B - Draft Resolution - EAE with Exhibits
C - PUE Areas
D - SJWC Approval Letter
E - Recorded PUE Dedication
F - EAE Areas
G - Fire Dept Approval Letter
H - Draft EAE Dedication
12. $: Consider approving a new 155-room seven-story hotel (24-hour operations)
with underground parking, event meeting rooms, a ground floor restaurant with
separate bar, and a rooftop loinge with separate bar by demolishing a commercial
building with an area of 8,323 sq. ft. City Actions would include General Plan
Amendments to consider amending Table LU-lby iricreasing the development
allocation of hotel rooms to 155 hotel rooms in the Homestead Special Area and Figure
LU-I to allow increased heights and reduced building plane within the North De Anza
Gateway specific to this development. City permits would include: Development,
Architectural and Site Approval, and Use Permits. A Development Agreement is also
proposed; (Application No(s): GPA-2018-01, DP-2018-01, ASA-2018-02, DA-2018-01,
U-2018-02, EA-2018-03; Applicant(s): Sherly Kwok (De Anza Properties); Location:
10931 N De Anza Blvd.; APN #326-10-061
Recommended Action: Conduct the public hearing and find:
That the City Council conduct a public hearing, consider the Planning Commission's
recommendation, and:
1. Adopt Resolution No. 20-005 adopting a Mitigated Negative Declaration, mitigation
measures, and a Mitigation Monitoring and Reporting Program (Attachment A).
2. Adopt Resolution No. 20-006 approving a General Plan Amendment (Attachment
B).
3. Adopt Resolution No. 20-007 approving a Development Permit (Attachment C).
4. Adopt Resolution No. 20-008 approving an Architectural and Site Approval Permit
(Attachment D).
5. Adopt Resolution No. 20-009 approving a Use Permit (Attachment E).
Introduce and waive the first reading of Ordinance No. 20-2195: "An Ordinance of the
City Council of the City of Cupertino Approving a Development Agreement for the
Development of a New 7-Story, 155 Room Hotel With Associated Site and Landscaping
Improvements Located at 10931 N. De Anza Blvd. (APN #326-10-061)" (Attachment F).
Page 5
City Council Agenda January 21, 2020
A - Draft Resolution EA-2018-03 - Mitigated Negative Dedaration, mitigation measures, and a
Mitigation Monitoring and Reporting Program
B - Draft Resolution GPA-2018-01 - General Plan Amendment
C - Draft Resolution Dr-2018-01 - Development Permit
D - Draft Resolution ASA-2018-02 - Arclntectural aiid Site approval
E - Draft Resolution U-2018-02 - Use Permit
F - Draft Ordinance DA-2018-01 - Development Agreement
G - Fiscal Analysis of the De Anza Hotel GPA Application
H - Parking Generation Analysis for the Proposed Hotel Located at 10931 N. De Anza Boulevard in
Cupertino, CA, dated June 19, 2019
I - Initial Study/Mitigated Negative Declaration, ERC Recommendation dated August 1
J - Public Cornrnents
K - Cupertino De Anza Hotel Project Initial Study aiid A/Iitigated Negative Dedaration
L - Project Plans
ORDINANCES AND ACTION ITEMS
13. $: Abatement of public nuisance from weeds or other fire hazards pursuant to
provisions of Cupertino Municipal Code Chapter 9.08 and Resolution No. 19-141;
hearing for impacted property owners to contest the matter of proposed abatement.
Recommended Action: Adopt Resolution No. 20-010 ordering abatement of public
nuisance from weeds or other fire hazards pursuant to provisions of Cupertino
Municipal Code Chapter 9.08 and Resolution No. 19-141; and conduct hearing for
impacted property owners to contest the matter of proposed abatement.
A - Draft Resolution and Exhibit A
B - Weed Abatement Program Commencement Report (Exhibit A)
C - Letter to Property Owners to Abate Weeds
D - Hearing Notice to Destroy Weeds and Program Fees
E - A/finimum Fire Safety Standards Program Brocluire
F - Retum Reply Form (RRF) Sample
G - Approved Resolution No. 19-14l
H - 10408 Menhart Lane 2018-19 photos
14. $: Adopt subcommittee recommendations to improve cornrnission and
committee engagement with Council, standardize protocol among commissions and
committees, and adopt an ordinance repealing Ordinance No. 006 regarding adoption
of Robert's Rules of Order and amending Chapter 2.08 of the Cupertino Municipal
Code accordingly.
Recommended Action: 1. Adopt the subcommittee's recommendations (Attaent
A)
2. Conduct first reading of Ordinance No. 20-2196: "An Ordinance of the City Council
of the City of Cupertino Repealing Ordinance No. 006 Regarding Adoption of Robert's
Rules of Order and Amending Chapter 2.08 of the Cupertino Municipal Code
Accordingly"
Page 6
City Council Agenda January 21, 2020
A - Subcoininittee Recoininendations
B - Draft Ordiiiaiice Repealing Ord No. 006 Regarding Robert's Rules of Order and Amending Ch 2.08
of tlie Cupertiiio Mrinicipal Code
C - Ordinance No. 006 on Council Procedural Rules
D - Robert's and Rosenberg's Rules Comparison Table
15. $: Adopt the City of Cupertino Ethics Policy
Recommended Action: 1. Review and discuss Attachments A, B, and C in order to
select an Ethics Policy.
2. Adopt Resolution No. 20-011 adopting the selected Ethics Policy as the City of
Cupertino Ethics Policy.
A - Ethics Policy (Based on Palo Alto
B - Ethics Policy (Based on Morgan Hill)
C - Ethics Policy (Values Based)
D - Draft Resolution Adopting Ethics Policy
E - Feedback Summary
16. $: Adopt Updated Community Funding Policy and Approve Community
Funding Grant Cap of $20,000 Per Applicant Per Year.
Recornrnended Action: Adopt Updated Cori'ununity Funding Policy and Approve
Community Funding Grant Cap of $20,000 Per Applicant Per Year
Staff Reoort
A - Current Community Finding Policy
B - Red-lined Updated Community Funding Policy
C - Cleaii Updated Commrinity Finding Policy
D - Comminity Funding Grant Application
17. $: Approve the First Amendment to Employment Agreement for City Manager.
Recommended Action: Adopt Draft Resolution No. 20-012approving the First
Amendment to Employment Agreement for City Manager and authorizing the Mayor
to execute the Amendment.
Staff Reoort
A - Draft Resolution
B - First Amendment to the Employment Agreement
18. $: Appointment of Council Committee assignments
Recommended Action: Approve Council Committee assignments
A - 2020 Committee Assigiments
ORAL COMMUNICATIONS - CONTINUED (As necessary)
COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS
Page 7
City Council Agenda January 21, 2020
ADJOURNMENT
The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation
challenging a final decision of the Cih) Council must be brought with'm 90 days after a decision is
announced urdess a shorter time is required by State or Federal law.
Prior to seeking judicial review of arty adjudicatory (quasi-judiciaO decision, irtterested persons must
file a petition for reconsideratio;n roithirt terx calertdar days of the date the City Clerk ma'ds notice of the
City's decision. Reconsideratio;n petitiorts must comply with the requirements of Cupertino Municipal
Code §2.08.096. Contact the Cit't) Clerk's office for more'mformatio;n or go to
http://ww'o.cupertino.org/cih)clerk for a recortsiderahon petition form.
h compliance with the Americans with Disabilities Act (ADA), anyone who is plannirtg to attend the
rtext Cih) Council meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City C7erk's Office at 408-777-3223, 48 hours 'm adva;nce of the Council
meeti;ng to arrange for assistartce. Upon request, irt advance, by a person with a disability, City Counci7
meeting agendas and writings distributed for the meetiryg that are public records wi(( be made avai(ab(e
in the appropriate alterrtative format. Mso uport request, irt advance, an assistive listen'mg device can be
made available for use during the meeting.
Any zoritings or documents provided to a majority of the Cupertino City Co'tmcil after publication of
the packet zoill be made available for public'mspectiorx in the City Clerk's Office located at City Hall,
10300 Torre Avewe, durirtg normal busiriess hours artd in Council packet archives linked from the
agenda/minutes page ort the Cuperti;no web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communicatiorys sertt to the Cupertino City Council, Commissioners or Cih) staff cortcerrtirxg a
matter ort the age;+zda are i;ncluded as supplemental material to the agendized item. These written
communications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished riot to include any persortar or private information irt written commwicatiorts to
the City that you do ;not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the City Co'tmcil concerning arty item that is described in
the rxotice or agenda for this meeting, before or during corysideration of that item. If you wish to address
the Courxcil orx any issue that is 07? this agenda, please complete a speaker request card located in frorxt
of the Council, and deliver it to the Clerk prior to discussio;n of the item. Waxen you are caned, proceed to
the podium and the Mayor will recogrtize you. If you wish to address the City Council on any other
item not on the agenda, you may do so by during the public commertt portion of the meeting followirtg
the same procedure described above. Please limit your comme;nts to three (3) minutes or (ess.
Page 8
City Council Agenda
Page 9
January 21, 2020
THECITYCOUNCIL ANDSTAFF
CITY COUNCIL
Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by
the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to
four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one-
year term.
The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council.
These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission, Library
Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission, Sustainability
Commission, Teen Commission, and Technology, Information, and Communications Commission.
Council members also serve on a variety of regional bodies, including:
- Association of Bay Area Governments
League of California Cities
Santa Clara County (SCC) Cities Association
SCC Emergency Preparedness Council
SCC Library District
SCC Emergency Preparedness Commission
Santa Clara Valley Water Commission and Water District
SCC Transportation Authoritym
West Valley Mayors and Managers
STAFF
The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for
interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager
coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the
TYPES OF COUNCIL ACTIONS
ORDINANCES
Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will
first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second
reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which
time the summary of the ordinance is published in a local newspaper approved for this purpose.
RESOLUTIONS
Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific
actions. These go into effect when adopted.
APPEALS
Any interested person, including a Council member, may appeal a Planning Commission or Director of Community
Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14
calendar days of the mailing of the notice of the decision.
RECONSIDERATION
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition
for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision.
Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §z.os.ogt5. Contact the
City Clerk's office for more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a
reconsideration petition form.
COMMUNICATING WITH COUNCIL
All Council members:
Steven Scharf
Darcy Paul
Liang Chao
Rod Sinks
Jon Robert Willey
Executive Assistant
City Hall
citycouncil@cupertino.org
SScharf@cupertino.org
DPaul@cupertino.org
LiangChao@cupertino.org
RSinks@cupertino.org
JWilley@cupertino.org
LaurenS@cupertino.org
www.cuperti no.org
408 777-3191
408 777-3195
408 777-3192
408 777-3194
408 777-3193
408 777-1312
408 777-CITY
Please note: the City Council discourages submission of written materials on the day of the meetinz as this does not
provide enough time to give the materials fair evaluation. If you must provide written materials on the day of the
meeting, as least one copy must be given to the City Clerk for the permanent record, and ten copies are preferred.
NEWS AND NOTICES FROM CITY HALL
EMAIL
Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify
TELEVISION
The City Channel broadcasts City Council and Planning Commission meetings, as well as agenda previews, public
service announcements, and other programs of community interest, on Channel 26 in Cupertino. The meetings
are shown at these times:
Tuesday [live) 6:45p.m.
Thursday (replay) 7:00 p.m.
INTERNET
Friday (replay) 10:00 a.m.
Saturday (replay) 9:00a.m.
City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "I Want To,
View City Council meetings".
News and community information can also be found at:
https://www.facebook.com/cityofcupertino/
https://twitter.com/CityofCupertino
https://www.instagram.com/cityofcupertino
AUDIO
Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages, and emergency
a nnouncements.
USEFUL TELEPHONE NUMBERS
City of Cupertino (City Hall)
Fire (Emergency)
Fire (Non-Emer@ency )
Garbage
Gas & Electricity
Recreation & Community
Services
Police (Emergency)
Police (Non-Emergency)
Public Health
Sanitary Sewers
Wojer
General Information and Comments
Santa Clara County Fire Dept. dispatch
Santa Clara County Fire Dept.
Recology South Bay
Pacific Gas & Electric (PG&E)
Quinlan Community Center
Santa Clara County Sheriff dispatch
Santa Clara County Sheriff
Santa Clara County Public Health
Cupertino Sanitary District
San lose Water
California Water
(408) 777 -CITY
911
(408) 378-4010
(408) 725-4020
1-800-7 43-5000
(408) 777 -3120
911
(408) 868-6600
(408) 732-3720
(408) 253-7071
(408) 279-7900
(650) 917-0152
AGENDA
# 'a fllll.l 11
Tuesday, January 21, 2020
Special Meeting Non-Televised Closed Session (5:00)
and Televised Study Session (5:30)
Televised Regular Meeting (6:45)
,9. r('g(l-.i ,%'N7
L'a 4:; -.:'.
Speaker's
Podium
COMMUNITY HALI COUNCII CHAMBER
10350 TORRE AVENUE - CUPERTINO, CA 95014
TELEPHONE: (408) 777-3220 (CITY HALL)
WEBSITE: www.cupertino.org
CONDUCT OF BUSINESS
The Mayor is the presiding officer of the City Council. Any member of
the public may speak on any item on the agenda for up to three
minutes. All statements and questions must be addressed to the
Mayor.
City Council hearings serve as a venue for the discussion of sometimes
divergent points of view. Please respect the opinions of others and
refrain from cheering or clapping. That may delay the meeting or
intimidate other persons wishing to express alternate views. Actions
that disrupt the meeting will result in a warning,, followed by removal
if disruption continues.
The proceedings of the meeting are recorded, therefore members of
the audience who address the City Council must come to the
lectern/microphone, and are requested to complete a Speaker Card
and identify themselves. Completion of Speaker Cards and identifying
yourself is voluntary and not required to attend the meeting or
FLOWCHART FOR HEARING ITEMS:
Maaygoernindtaroldteumces 4-1 vC:so,iutsncoirl omuetsmidbeercsomrempou"n0icaantyronsst' .
+
%J Council members ask questions
$1 i i
1i
/ Applicant or / d Council members ask questions
/ Appellant makes / I
/ presentation /
/ (up to 10 mins.) /
%l-
Mayorinvitesmembersof *--'l Speakers submit a Request to ]
the public to speak about i Speak card, and are allowed up to 1.
a ' 3 ' a d' ad I C at 'the agenda item minutes per in ivi ua. ounci
I members may ask questions of I
+i
Mayor Invites applicant to
repond to public
comments (3 mins.)
l
Mayohrecalorinsegs the )(
i
I A Council member makes a motion
City Council +--1 and obtains a second. i
i I, agendaitemVofasonfha I TmhOe,lOCnity(s)Caonudnvc0iltethsen discusses the ,itIi
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CUPERTINO
CITY OF CUPERTINO
AGENDA
CITY COUNCIL
10300 Torre Avenue and 10350 Torre Avenue
Tuesday, January 21, 2020
5:00 PM
Special Meeting Non-Televised Closed Session (5:00) and Televised Study Session (5:30); and Televised
Regular Meeting (6:45)
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby
called for Tuesday, January 21, 2020, commencing at 5:00 p.m. for a Closed Session in City
Hall Conference Room A, 10300 Torre Avenue, Cupertino, California 95014 and a Study
Session at 5:30 p.m. in Community Hall Council Chamber, 10350 Torre Avenue, Cupertino,
California 95014. Said special meeting shall be for the purpose of conducting business on
the subject matters listed below under the heading, "Special Meeting." The regular meeting
items will be heard at 6:45 p.m. in Community Hall Council Chamber, 10350 Torre Avenue,
Cupertino, California.
SPECIA[ MEETING
ROLL CALL - 5:00 PM
10300 Torre Ave.nue, Conference Room A
CLOSED SESSION
1. $: Workers' Compensation Claim (Gov't Code Section 54956.95). Claimant:
Deborah Martinez. Agency Claimed Against: City of Cupertino.
STUDY SESSION - 5:30 PM
10350 Torre Avenue, Council Chamber
2.Report on Homelessness
Recommended Action: Receive report and provide input to staff
A - Audit of Services Available in Cupertino
B - FY 2020-21 Notice of Funding Availability and Request for Proposals
C - Santa Clara County Homeless Census and Comprehensive Report 2019
D - Berkeley Home Match Year I Report
E - Assembly Bill 302 Text
Page 1
City Council Agenda January 21, 2020
ADJOURNMENT
REGULAR MEETING
PLEDGE OF ALLEGIANCE - 6:45 PM
10350 Torre Avenue, Council Chamber
ROLL CALL
CEREMONIAL MATTERS AND PRESENT ATIONS
1.$: Presentation from Cupertino Elementary School ROBO Champs regarding
their response to the Lego Robotics theme of "Identifying a problem in public space and
proposing a solution."
Recommended Action: Receive presentation from Cupertino Elementary SchooI ROBO
Champs regarding their response to the Lego Robotics theme of "Identifying a problem
in public space and proposing a solution."
2.$: Presentation from CalTutors on "Inspiring Young Students Through Free
STEM Training"
Recommended Action: Receive presentation from CalTutors on "Inspiring Young
Students Through Free STEM Training"
POSTPONEMENTS
3.$: MunicipaI Code Amendments to the Cupertino Municipal Code, Repealing
and replacing Cupertino Municipal Code Chapter 5.50 of Title 5 (Business Licenses and
Regulations), adopting new policies to regulate the sale of tobacco, suah as prohibiting
the sale or distribution of electronic cigarette products, extending the Iook back period
for permit suspensions from 24 months to 60 months, and amending the administrative
appeal process for permit violations has been continued to February 4.
Recommended Action: This item has been continued to February 4. No Council action
is required.
ORAt COMMUNICATIONS
This portion of the meet'mg is reserved for persorts wish'mg to address the Counci7 on any matter'not on
the agenda. The total time for Oral Commtmications will ordinarily be limited to one hour. Individual
speakers are Limited to three (3) minutes. As necessary, the Chair may further limit the time allowed to
irydividual speakers, or reschedule remainirtg commertts to the end of the meeti'ng on a first come first
heard basis, with priority givert fo students. Irt most cases, State raw wir( prohibit the Council from
discussing or making any decisions roith respect to a matter not 7isted on the agenda.
REPORTS BY COUNCIL AND STAFF (10 minutes)
Page 2
City Council Agenda January 21, 2020
4. $: Report on Committee assignments
Recornrnended Action: Report on Committee assignments
CONSENT CA[ENDAR
llnless there are separate discussions and/or actions requested by council staff or a member of the
public, it is requested that items urtder the Consent Calendar be acted on simultaneously.
5. $: Approve the December 17 City Council minutes
Recommended Action: Approve the December 17 City Council minutes
A - Draft Miiuites
$: Resolutions declaring a Trusted System for the management and retention of
records and updating the City's Records Retention Schedule to authorize the
destruction of records without Council action.
Recommended Action: a. Adopt the Resolution No. 20-001 declaring a Trusted System
for the management of records and the automation of retention requirements and
adopting the Trusted Electronic System Policy instituting the city's standards for
proper management of records. (Attachment A); and b. Adopt the Resolutiorz No.
20-002 rescinding Resolution No. 17-088 and adopting 'an updated Records Retention
Schedule for the City of Cupertino and authorizing the destruction of records.
(Attaaunent B).
Staff Reoort
A - Draft Resolution declaring a Trusted System for the management of records
B - Draft Resolution amending the City"s Records Retention Schedule
C - Draft Records Retention Schedule
D - City of Cupertino Laserfiche Strategic Roadmap Overview
$: Application for Alcohol Beverage License for Karao Tea Food, LLC (dba Crab
Lover), 10275 S. De Anza Boulevard
Recommended Action: Recommend approval to the California Department of
Alcoholic Beverage Control of the application for Alcohol Beverage License for Karao
Tea Food, LLC (dba Crab Lover), 10275 S. De Anza Boulevard
Staff Report
A - Application
$: First Amendment to Agreement 2018-006, a Master Agreement between the
City of Cupertino aiqd CSG Consultants, Inc. for consultant construction management
services on various capital improvement projects. No additional budget appropriations
are needed.
Page 3
City Council Agenda January 21, 2020
Recommended Action: Approve and Authorize City Manager to execute the First
Amendment to Agreement 2018-006, a Master Agreement between the City of
Cupertino and CSG Consultants, Inc., extending the term for one year to Jrine 30, 2021
and increasiiig the compensation by $300,000 for a total compensation of $800,000
A - CSG 1st Amendment
B - Master Agreement 2018-006 for Construction Management Services
9.Adopt 2020 Legislative Platform
Recommended Action: Adopt the City's proposed 2020 Legislative Platform.
A - Proposed 2020 Legislative Platform
B - Proposed 2020 Legislative Platform Redline
SECOND READING OF ORDINANCES
10. $: Adoption of Local Amendments to 2019 California Energy & Green Building
Standards Codes (Reach Code); determination that adoption of the proposed
Ordinance is not a project subject to CEQA, or that if it is a project, it is exempt from
CEQA.
Recommended Action: Conduct the second reading and enact Ordinance No. 19-2193:
"An Ordinance of the City Council of the City of Cupertino Amending City Code
Chapters 16.54 and 16.58 Adopting the 2019 Califomia Energy Code and Green
Building Standards Code with Certain Exceptions, Deletions, Modifications, Additions
and Amendments."
Staff Report
A - Draft Ordinance
B - Redline Ordinance
C - Dec 17, 20'I9 Staff Report
D - Residential Cost Effectiveness Study
E - Non-Res Cost Effectiveness Shtdy
PUB[IC HEARINGS
11. $: Vacate Portions of a Public Utility Easement for Water Line Purposes and a
Portion of an Emergency Access Easement Located at 23500 Cristo Rey Drive
Recommended Action: Conduct a public hearing, and;
1. Adopt Resolution No. 20-003 (Attachment A) to vacate portions of a public utility
easement for water line purposes located on 23500 Cristo Rey Drive
2. Adopt Resolution No. 20-004 (Attachment B) to vacate a portion of an emergency
access easement located on 23500 Cristo Rey Drive
Page 4
City Council Agenda January 21, 2020
Staff Report
A - Draft Resolution - PUE witli Exhibits
B - Draft Resolution - EAE with Exhibits
C - PUE Areas
D - STW C Apptoval Letter
E - Recorded PUE Dedication
F - EAE Areas
G - Fire Dept Approval Letter
H - Draft EAE Dedication
12. $: Consider approving a new 155-room seven-story hotel (24-hour operations)
with in"iderground parking, event meeting rooms, a ground floor restaurant with
separate bar, and a rooftop lounge with separate bar by demolishing a commercial
building with an area of 8,323 sq. ft. City Actions would include General Plan
Amendments to consider amending Table LU-lby increasing the development
allocation of hotel rooms to 155 hotel rooms in the Homestead Special Area and Figure
LU-I to allow increased heights and reduced building plane within the North De Anza
Gateway specific to this development. City permits would include: Development,
Architectural and Site Approval, and Use Permits. A Development Agreement is also
proposed; (Application No(s): GPA-2018-01, DP-2018-01, ASA-2018-02, DA-2018-01,
U-2018-02, EA-2018-03; Applicant(s): Sherly Kwok (De Anza Properties); Location:
10931 N De Anza Blvd.; APN #326-10-061
Recornrnended Action: Conduct the public hearing and find:
That the City Council conduct a public hearing, consider the Planning Commission's
recommendation, and:
1. Adopt Resolution No. 20-005 adopting a Mitigated Negative Dedaration, mitigation
measures, and a Mitigation Monitoring and Reporting Program (Attaaunent A).
2. Adopt Resolution No. 20-006 approving a General Plan Amendment (Attachment
B).
3. Adopt Resolution No. 20-007 approving a Development Permit (Attaent C).
4. Adopt Resolution No. 20-008 approving an Architectural and Site Approval Permit
(Attachment D).
5. Adopt Resolution No. 20-009 approving a Use Permit (Attachment E).
Introduce and waive the first reading of Ordinance No. 20-2195: "An Ordinance of the
City Council of the City of Cupertino Approving a Development Agreement for the
Development of a New 7-Story, 155 Room Hotel With Associated Site and Landscaping
Improvements Located at 10931 N. De Anza Blvd. (APN #326-10-061)" (Attachment F).
Page 5
City Council Agenda January 21, 2020
A - Draft Resolution EA-2018-03 - Mitigated Negative Dedaration, mitigation measures, and a
Mitigation Monitoriitg and Reporting Program
B - Draft Resolution GPA-2018-01 - General Plan Amendment
C - Draft Resolution DP-2018-01 - Development Permit
D - Draft Resolution ASA-2018-02 - Architectural and Site approval
E - Draft Resolution U-2018-02 - Use Permit
F - Draft Ordinance DA-2018-01 - Development Agreement
G - Fiscal Analysis of the De Anza Hotel GPA Application
H - Parking Generation Analysis for the Proposed Hotel Located at 10931 N. De Anza Boulevard in
Cupertino, CA, dated June 19, 2019
I - Initial Study/Mitigated Negative Declaration, ERC Recommendation dated August I
l - Public Comments
K - Cupertino De Anza Hotel Project Initial Study and Mitigated Negative Declaration
L - Project Plans
ORDINANCES AND ACTION ITEMS
13. $: Abatement of public nuisance from weeds or other fire hazards pursuant to
provisions of Cupertino Municipal Code Chapter 9.08 and Resolution No. 19-141;
hearing for impacted property owners to contest the matter of proposed abatement.
Recommended Action: Adopt Resolution No. 20-010 ordering abatement of public
nuisance from weeds or other fire hazards pursuant to provisions of Cupertino
Municipal Code Chapter 9.08 and Resolution No. 19-141; and conduct hearing for
impacted property owners to contest the matter of proposed abatement.
Staff Report
A - Draft Resolution and Exlnbit A
B - Weed Abatement Program Commencement Report (Exhibit A)
C - Letter to Property Owners to Abate Weeds
D - Hearing Notice to Destroy Weeds and Program Fees
E - Minimum Fire Safety Standards Program Brochure
F - Return Reply Form (RRF) Sample
G - Approved Resolution No. 19-141
H-10408 Menhart Lane 2018-19 photos
14. 5: Adopt subcommittee recommendations to improve commission and
committee engagement with Council, standardize protocol among cornrnissions and
committees, and adopt an ordinance repealing Ordinance No. 006 regarding adoption
of Robert's Rules of Order and amending Chapter 2.08 of the Cupertino Municipal
Code accordingly.
RecornrnendedAction: 1. Adopt the subcommittee's recommendations (Attaent
A)
2. Conduct first reading of Ordinance No. 20-2196: "An Ordinaitce of the City Council
of the City of Cupertino Repealing Ordinance No. 006 Regarding Adoption of Robert's
Rules of Order and Amending Chapter 2.08 of the Cupertino Municipal Code
Accordingly"
Page 6
City Council Agenda January 21, 2020
Staff Rei:iort
A - Subcommittee Recommendations
B - Draft Ordinaiice Repealing Ord No. 006 Regardiiig Robert's Rules of Order and Amending Ch 2.08
of tlie Cupertino Municipal Code
C - Ordinance No. 006 on Council Procedural Rules
D - Robert's and Rosenberg's Rules Comparison Table
15. $: Adopt the City of Cupertino Ethics Policy
Recommended Action: 1. Review and discuss Attachments A, B, and C in order to
select an Ethics Policy.
2. Adopt Resolution No. 20-011 adopting the selected Ethics Policy as the City of
Cupertino Ethics Policy.
Staff Report
A - EtlThcs Policy (Based on Palo Alto)
B - Ethics Policy (Based on Morgan Hill)
C - Ethics Policy (Vahies Based)
D - Draft Resolution Adopting Ethics Policy
B - Feedback Summary
16. $: Adopt Updated Community Funding Policy and Approve Cornrnunity
Funding Grant Cap of $20,000 Per Applicant Per Year.
Recommended Action: Adopt Updated Cornrnunity Funding Policy and Approve
Community Funding Grant Cap of $20,000 Per Applicant Per Year
A - (uryent Community Funding Policy
B - Red-lined Updated Commrinity Funding Policy
C - Clean Updated Community Funding Policy
D - Comminity Fuiding Grant Application
17. $: Approve the First Amendment to Employment Agreement for City Manager.
Recommended Action: Adopt Draft Resolution No. 20-012 approving the First
Amendment to Employment Agreement for City Manager and authorizing the Mayor
to execute the Amendment.
Staff Report
A - Draft Resolution
B - First Amendment to the Employment Agreement
18. $: Appointment of Council Cornrnittee assignments
Recommended Action: Approve Council Cornrnittee assignments
A - 2020 Committee Assignments
ORAL COMMUNICATIONS - CONTINUED (As necessary)
COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS
Page 7
City Council Agenda January 21, 2020
ADJOURNMENT
The Cih) of Cupertino has adopted the provisions of Code of Civi7 Procedure §1094.6; litigation
chal7eng'mg a firtal decision of the Cih) Counci( must be brought within 90 days after a decision is
announced urdess a shorter time is required by State or Federal law.
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decisiort, interested persons must
file a petition for reconsideration within ten calendar days of the date the City Clerk ma'ds notice of the
City's decisiort. Reconsideration petitions must comply with the requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk's office for more'mformatiort or go to
http://www.cupertino.org/cifyc(erk for a reconsideratio;n petition form.
Irt comp7iance with the Americans with Disab'dities Act (ADA), artyone who is planning to attend the
next Cih) Council meeting who is visually or hearing impaired or has arty disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advartce of the Courtc'd
meeting to arrartge for assistance. 11pon request, in advance, by a persort with a disability, City Council
meetirtg agendas and writi'ngs distributed for the meeting that are public records will be made avai'lable
in the appropriate a(ternative format. Also uport request, in advance, an assistive listening device can be
made available for use during the meetirtg.
Any writings or documents provided to a majority of the Cupertirto Cih) Council after publication of
the packet will be made available for public inspectiort in the City Clerk's Office Located at City Hail,
10300 Torre Avenue, during rrormal bus'mess hours and in Council packet archives Linked from the
agenda/minutes page on the Cupertirto web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cuperti'no City Cotmcil, Commissioners or City staff concerning a
matter ort the agenda are 'mc7uded as supp7emertta7 material to the agertdized item. These written
communications are accessible to the public through the Cih)'s website and kept in packet archives. You
are hereby admonished not to'mcLude any personal or private informatiort inn written communications to
the City that you do not roish to make public; doing so shall co;nstitute a waiver of any privacy rights
you may have ort the information provided to the City.
Members of the public are erttit[ed to address the City Courtci( concernirtg any item that is described in
the notice or agertda for this meetirtg, before or durirtg consideration of that item. If you wish to address
the Courtcil ort any issue that is 072 this age'nda, please complete a speaker request card located iri frortt
ofthe Courtcil and deliver it to the Clerk prior to discussio;n of the item. W7'xen you are called, proceed to
the podium and the Mayor will recognize you. If you wish to address the City Council on any other
item not on the agenda, you may do so by during the public comment portion of the meeting following
the same procedure described above. Please limit your comments to three (3) minutes or less.
Page 8
City Council Agenda
Page 9
January 21, 2020
THECITYCOUNCIL ANDSTAFF
CITY COUNCIL
Cupenino is a General Law city organized under and subject to statutes of the State of California. It is governed by
the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to
four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one-
yearterm.
The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council.
These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission, Library
Commission, Parks and Recreation Commission, Planning Commission, Pubiic Safety Commission, Sustainability
Commission, Teen Commission, and Technology, Information, and Communications Commission.
Council members also serve on a variety of regional bodies, including:
- Association of Bay Area Governments
League of California Cities
Santa Clara County (SCC) Cities Association
SCC Emergency Preparedness Council
SCC Library District
SCC Emergency Preparedness Commission
Santa Clara Valley Water Commission and Water District
SCC Transportation Authoritym
West Valley Mayors and Managers
STAFF
The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for
interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager
coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the
advisor to the City Council as a whole.
TYPES OF COUNCIL ACTIONS
ORDINANCES
Ordinances are the means by which the City enacts its local lays. Unless an urgent situation exists, ordinances will
first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second
reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which
time the summary of the ordinance is published in a local newspaper approved for this purpose.
RESOLUTIONS
Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific
actions. These go into effect when adopted.
APPEALS
Any interested person, including a Council member, may appeal a Planning Commission or Director of Community
Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14
calendar days of the mailing of the notice of the decision.
RECONSIDERATION
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition
for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision.
Reconsideration petitions must comply with the requirements of Cupertino Municipal Code 42.08.096. Contact the
City Clerk's office for more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a
reconsideration petition form.
COMMUNICATING WITH COUNCIL
All Council members:
Steven Scharf
Darcy Pau
Liang Chao
Rod Sinks
Jon Robert Willey
Executive Assistant
City Hal
citycouncil@cupertino.org
SScharf@cupertino.org
DPaul@cupertino.org
LiangChao@cupertino.org
RSinks@cupertino.org
JWilley@cupertino.org
LaurenS@cupertino.org
www.cupertino.org
408 777-3191
408 777-3195
408 777-3192
408 777-3194
408 777-3193
408 777-1312
408 777-CITY
Please note: the City Council discourages submission of written materials on the day of the meeting as this does not
provide enough time to give the materials fair evaluation. If you must provide written materials on the day of the
meeting, as least one copy must be given to the City Clerk for the permanent record, and ten copies are preferred.
NEWS AND NOTICES FROM CITY HALL
EMAIL
Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify
TELEVISION
The City Channel broadcasts City Council and Planning Commission meetings, as well as agenda previews, public
service announcements, and other programs of communityinterest, on Channel 26 in Cupertino. The meetings
are shown at these times:
Tuesday (live)
Thursday (replay)
INTERNET
6:45 p.m.
7:00 p.m.
Friday (replay) 10:00 a.m.
Saturday (replay) 9:00a.m.
City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "I Want To,
View City Council meetings".
News and communityinformation can also be found at:
https://www.facebook.com/cityofcupertino/
https://twitter.com/CityofCupertino
https://www.instagram.com/cityofcupertino
AUDIO
Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages, and emergency
a nnouncements.
USEFUI TEIEPHONE NUMBERS
City of Cupertino (City Hall)
Fire (Emergency)
Fire (Non-Emergency )
Garbage
Gas & Electricity
Recreation & Community
Services
Police (Emergency)
Police (Non-Emergency)
Public Health
Sanitary Sewers
Water
General Information and Comments
Santa Clara County Fire Dept. dispatch
Santa Clara County Fire Dept.
Recology South Bay
Pacific Gas & Electric (PG&E)
Quinlan Community Center
Santa Clara County Sheriff dispatch
Santa Clara County Sheriff
Santa Clara County Public Health
Cupertino Sanitary District
San lose Water
California Water
(408) 777 -CITY
911
(408) 378-4010
(408) 725-4020
1-800-7 43-5000
(408) 777 -3120
911
(408) 868-6600
(408) 732-3720
(408) 253-7071
(408) 279-7900
(650) 917-0152
CITY OF
CUPERTINO
OFFICE OF THE CITY CLERK
CITY HALL
10300 TORRE AVENUE - CUPERTINO, CA 95m 4-3255
TELEPHONE: (408) 777-3223 - FAX: (408) 777-3366
CUPERTINO.ORG
CUPERTINO CITY COUNCIL
NOTICE OF ADJOURNMENT OF THEJ ANUARY 7, 2020
MEETING
NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino City
Council scheduled for Tuesday, January 07, 2020 was adjourned to Tuesday,
January 21, 2020 at 6:45 p.m. for the purpose of conducting business, Community
Hall Council Chamber, 10350 Torre Avenue, Cupertino, California 95014.
Dated this 7th day of January, 2020
Kirsten Squarcia
Acting City Clerk
STATE OF CALIFORNIA
CITY OF CUPERTINO
COUNTY OF NTA CLA -1
C UPERTINO
STOP THE
IGNATURE
by accordance with Goverrtor Nezosom's Executive Order No-29-20, this zoill be a teleconferertce
meeting zoithout a physical 7ocation to help stop the spread of COVID-19.
Members of the public wishing commertt on an item on the agenda may do so in the following ways:
1) E-mail comments by 4:00 p.m. on Thursday, April 16 to the Committee at plannirxg@cupertino.org.
These e-mai7 comments will be received by the committee members before the meeting and posted to the
City's zoebsite after the meeting.
2) E-mail comments during the times for public comment during the meetirtg to the Committee at
planning@cupertirto.org. The staff Liaison void( read the emails into the record, and display arxy
attachments on the screen, for up to 3 minutes (subject to the ChaiYs discretion to shorten time for
public comments). Members of the pub7ic that wish to share a documerxt must ema'd
p7annirtg@cupertirto.org prior to speaking.
3) Teleconferenc'mg Instructions
Members of the puMic may observe the teleconference meeting or provide oral public comments as
follows:
Oral public comments will be accepted during the te7econference meeting. Comments may be made
during "oral communications" for matters not own the agenda, and during the public comment period
for each agenda item.
To address the Committee, chick on the Iink below to register in advance and access the meeting:
Onl'me
Register in advance for this zoeb'mar:
https://cityofcupertino.zoom.us/webinar/register/WNwMf['XeHxRCeObU9rU22GMw Registration
begins at 4:45 p.m.
Page I
Design Review Committee Agenda Aptil 16, 2020
Phone
Dia[ 888 788 0099 and enter Webinar ID: 310 514 530 (Type'9 to raise hand to speak)
The last four digits of your phone rtumber will be called whert it is your turn to speak. W7'xert called,
please limit your remarks to the a71otted time.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID:310 514 530
SIP: 310514530@zoomcrc.com
After registering, you will receive a confirmatiort email contairting information about joirying the
web'mar.
Please read the followirtg irxstructiorts careftd7y:
1. You can direct7y doumload the teleconference software or cormect to the meeting in your internet
browser. If you are using your browser, make sure you are usiryg a current and up-to-date browser:
Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certa'm functiorta7ity may be disabled in older
browsers, incLuding Internet Explorer.
2. You will be asked to ertter art email address and a rxame, followed by an ema'd with instructions 072
how to cortnect to the meeting. Your email address will not be disc7osed to the public. If you wish to
make an oral public comment but do not wish to provide your name, you may enter "Cupertino
Resident" or similar desigrtation.
3. Whert the Chair caus for the item on which you roish to speak, click on "raise hand." Speakers will be
notified shortly before they are called to speak.
4. W7yen called, please 7imit your remarks to the time auotted artd the specific agertda topic.
Irt compliartce with the Americarts with Disabilities Act (ADA), anyone who is planning to attend this
telecortfererxce meeting who is visually or hearing impaired or has any disability that rteeds special
assistance should call the Cih) Clerk's Office at 408-777-3223, at least 48 hours 'm advance of the
meeting to arrange for assista;nce. Irt addition, upo;n request, in advance, by a person zoith a disab'dity,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
ROLL CALL
Page 2
Design Review Committee Agenda Aptil 16, 2020
APPROV AL OF MINUTES
1.$: Draft Minutes of September 6, 2018. (Continued from the July 18, 2019
meeting for alack of a quorum at the meeting to approve. Continued from the cancelled
March 19, 2020 meeting due to a lack of a quorum)
Recommended Action: Approve or modify the Draft Minrites of September 6, 2018
Draft Minutes of September 6, 2018
2.$: Draft Minutes of July 18, 2019 (Continued froin the cancelled Marai 19, 2020
meeting for lack of a quorum)
Recommended Action: Approve or modify the Draft Minutes of July 18, 2019
Draft Minutes of July 18, 2019
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishi'ng to address the Committee on any matter
with'm the jurisdiction of the Committee and not on the agenda. Speakers are Limited to three (3)
minutes. In most cases, State law will prohibit the Commission from makirxg any decisions with respect
to a matter not 072 the agertda.
PUBLIC MEETING
3.$: Sign Exception to consider allowing LED signage on an existing fuel price
ground sign and two additional wall signs on the building and four additional signs on
the fuel canopy at an existing service station (Valero). Application No.: EXC-2019-002;
Applicant: Gus Ortega; Location: 1699 South De Anza Boulevard; APN: 366-10-120
(Postponed from the cancelled March 19, 2020 meeting due to lack of a quorum)
Recornrnended Action: That the Design Review Cornrnittee adopt the draft resolution
to:
1. Find the project exempt from CEQA; and
2. Approve the Sign Exception (EXC-2020-002) per the Draft Resolution
Design Review Cornrnittee decison final unless appealed
1 - Draft Resolrition
2 - Plan Set
OLD BUSINESS
NEW BUSINESS
ST AFF AND COMMITTEE REPORTS
Page 3
Design Review Committee Agenda Aprsl 16, 2020
ADJOURNMENT
Arty writings or documents provided to a majority of the members after publication of the agerxda will
be made available for public inspection. Please contact the City Clerk's Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Mwicipal Code 2.08.100
zoritten commurtications sent to the Cupertino City Courtcil, Commissioners or City staff cortcerning a
matter on the agenda are included as supplementa7 materia7 to the agendized item. These written
communications are accessible to the public through the Cih)'s website and kept in packet archives. You
are hereby admorxished not to inc(ude any persona7 or private irtformation in written communications to
the City that you do not wish to make public; doing so sha77 constitute a zoaiver of any privacy rights
you may have 072 the information provided to the City.
Members of the puMic are erttitled to address the members concerning any item that is described in the
notice or agertda for this meeting, before or during co;nsideratiort of that item. If you wish to address the
members ort any other item not ort the agertda, you may do so durirxg the public comment.
Page 4
CITY OF
CUPERTINO
COMMUNITY DEVELOPMENT DEPARTMENT
PLANNING DIVISION
CnY HALL
10300TORRE AVENUE - CUPERTINO, CA950143255
TELEPHONE: (408) 777-3308 - FAX: (408) 777-33;33
CUPERTINO.ORG
NOTICE OF CANCELLATION
CUPERTINO DESIGN REVIEW COMMITTEE
NOTICE IS HEREBY GIVEN that the regular meeting of the
Cupertino Design Review Committee scheduled for
Thursday, February 6, 2020 will be cancelled for a lack of business.
The next regular meeting will be Thursday, February 20, 2020.
Dated this 30th day of January 2020.
/s/Benjamin Fu
Benjamin Fu
Dir. of Community Development
408-777-3308
CUPERTINO
DATB SIGNATURE
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19,
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by I:OOp.m. on Thursday, October 29to the Council at
ThomasC@cupertino.org. These e-mail comments will be received by the Council members
before the meeting and posted to the City's website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the Council
at ThomasC@cupertino.org. The staff liaison will read the emails into the record, and
display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion
to shorten time for public comments). Members of the public that wish to share a document
must email ThomasC@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Council, click on the link below to register in advance and access the
meeting:
Page I
Di!astet Council '
' Online -- -
Agenda October 29, 2020
Ple"ase click the link below to join the webinar:
https://cityofcupertino.zoom.us/webinar/register/WNrG6FzFmSQKuSjkFcOku40Q
Phone
Dial 888 788 0099 and enter Webinar ID: 999 8246 2046 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323: , , , ,, ,., , l-, ,
162.255.37.11 (US West) '
162.255.36.11 (US East)
Meeting ID: 999 8246 2046
SIP: 99982462046@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4, When called, please limit your remarks to the time allotted and the specific agenda topic.
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO DISASTER
COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Disaster Council is
hereby called for Thursday, October 29, 2020 commencing at 2:00 p.m. This will be a
teleconference meeting with no physical location. Said special meeting shall be for the
purpose of conducting business on the subject matters listed below under the heading,
Page 2
Disaster Council Agenda October 29 2020
"Special Meeting."
SPECIAt MEETING
ROLL CALL
APPROV AL OF MINUTES
1. $: Minutes from August 20, 2020
Recommended Action: Approve minutes from August 20, 2020
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meet'mg is reserved for persons wish'mg to address the Committee on any matter
within the jurisdiction of the Committee and not on the agerxda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions zoith respect
to a matter not 072 the agenda.
PUBLIC HEARINGS
OLD BUSINESS
2.
NEW BUSINESS
3.$: Proposed amendments to Chapter 2.40 (Disaster Council) of the Cupertino
Municipal Code
Recommended Action: Receive presentation on proposed amendments to Chapter 2.40
(Disaster Council) of the Cupertino Municipal Code, provide any input, and make a
recommendation to City Council
Staff Report
A - Draft Chapter 2.40 Miu'iicipal Code Amenchnents
ST AFF AND COMMITTEE REPORTS
4.$: Report by the Santa Clara County Fire Department
a. Office of Emergency Management
b. Community Education
Recommended Action: Receive report by the Santa Clara County Fire Department
liaison
Page 3
Disaster Council Agenda October 29 2020
5. l: City of Cupertino Office of Emergency Services (OES)
Recornrnended Action: Receive report by the City of Cupertino OES Iiaison
6. $: Report by Citizen Corps
Recommended Action: Receive report by Citizen Corps liaison
7. $: Next Meeting: February 18, 2021
FUTURE AGENDA SETTING
ADJOURNMENT
Irt compliance with the Americarxs with Disabilities Act (ADA), anyone who is plamirtg to attertd this
teleco4ererxce meeting who is visually or hearing impaired or has any disability that needs' speciar
assistance should call the City Clerk's Office at 408-777-3223, at 7east 24 hours in advance of the
meeting to arrange for assistartce. Irt addition, upon request, in advance, by a person with a disab'dity,
meeting agendas and'xoritirtgs distributed for the meeting that are public records roill be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agertda will
be made available for public inspection. Please contact the City Clerk's Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursua'nt to Cupertino Municipal Code 2.08.100
zoritten communications sertt to the Cupertino City Courtcil, Commissioners or City staff co;ncern'mg a
matter 072 the agenda are irtcluded as supplemental materia7 to the agendized item. These written
communicat'ions are accessibre to the pub(ic through the CihJs website and kept in packet archives. You
are hereby admonished not to include any personal or private i4ormatiort in writtert commurtications to
the City that you do not wish to make public; doirtg so shall cortstitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members concernirtg any item that is described irt the
rtotice or agenda for this meeting, before or during consideration of that item. If you zoish to address the
members on any other item rtot on the agenda, you may do so during the public comment.
Page 4
CITY OF
CUPERTINO
CITY MANAGER'S OFFICE
CITY HALL
10300 TORRE AVENUE - CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3223 - FAX: (408) 777-3366
CUPERTINO.ORG
CUPERTINO ECONOMIC DEVELOPMENT COMMITTEE
NOTICE OF CANCELLATION
NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino
Economic Development Committee scheduled for Wednesday, February 12, 2020
is hereby cancelled for lack of business.
The next regular meeting is scheduled to be held on May 13, 2020, at 10:00 a.m.
inn City Hall Conference Room A, 10300 Torre Avenue, Cupertino, California,
Dated this7th day of February, 2020
/s/ Angela Tsui
Angela Tsui, Economic Development Manager
Economic Development Committee Staff Liaison
CITY OF (:
STATE OF CALIFORNI A
SPREAD OF COVID-19
Irt accordance with Goverrxor Netosom's Executive Order No-29-20, this wil7 be a telecortference
meet'mg without a physica( 7ocation to heap stop the spread of COVID-19.
Members of the public wishing comment on an item on the agertda may do so in the follozoing ways:
1) E-mail comments
E-mai7 commertts received by 9:00 a.m. on the day of the meeting to plaw'mg@cupertino.org roill be
forwarded to the Committee before the meeting a;nd wil7 be posted to the City's website after the
meeting.
2) To comment by emai7 during the times for public comment (Oral Communications or during the
Public Comment period for an agenda item) during the meeting, p(ease send an emai( to the P(anning
Department at plartrt'mg@cupertino.org. A Staff Member will read the emai7 into the record, and
display any attachments on the screert, for up to 3 m'mutes (subject to the Chair's discretion to shorten
time for public comments). Please email arty attachmertts you would Like to have presented prior to the
start of the meeting.
3) Teleconferertcmg Instructions
Members of the public may provide oral public comments during the tedeconfererxce meeting as follozos:
Oral pub(ic commems wiu be accepted during the teleconference meetirtg. Commertts may be made
during"oral communicatiorts" for matters not on the agenda, and dur'mg the public comment period
for each agenda item.
To address the Environmental Review Committee, follozo the instructions below to access the meeting.
Phone
Dial: 888-788-0099 or 877-853-5247 and enter Webinar ID: 816 253 695 (Type *9 to raise hand to
speak)
The East four digits of your phorge ryumber wiLl be called whery it is your turn to speak. W7zen called,
Page I
Environmental Review Committee Agenda April 16, 2020
please limit your remarks to the allotted time.
On-Line
https://cityofcupertino.zoom.us/j/816253695
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 816 253 695
SIP: 816253695@zoomcrc.com
After registering, you wig( receive a co4rmation email containing information about joining the
webinar. Registration begins at 9:l5a.m.
Please read the following irtstructions carefuuy:
1. You can directly download the teleconference softrnare or connect to the meeting in your interrtet
browser. If you are using your browser, make sure you are using a currertt and up-to-date browser:
Chrome 30*, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certairx ftmctiorta7ih) may be disabled in older
browsers, includ'mg Internet Explorer.
2. You wi77 be asked to enter an email address arxd a name, followed by an emai7 with instructions on
hove to connect to the meeting. Your email address wil7 not be disclosed to the public. If you wish to
make an ora( pub(ic comment but do rtot wish to provide your name, you may enter "Cupertino
Resident" or similar designation.
3. Whert the Chair cans for the item on which you wish to speak, click 072 "raise hartd." Speakers will be
notified shortly before they are called to speak.
4. W7xen cal7ed, please Limit your remarks to the time allotted and the specific agenda topic.
ROLL CALL
APPROV AL OF MINUTES
1.$: Draft Minutes of December 5, 20'J9 (Postponed from the March 19, 2020
meeting)
Recommended Action: Approve or modify the Draft Minutes of December 5, 2019
Draft llinrites o€ December 5, 2019
ORAL COMMUNICATIONS
Page 2
Environmental Review Committee Agenda April 16, 2020
This portion of the meet'mg is reserved for persons wish'mg to address the Committee 07? arty matter
within the jurisdiction of the Committee and not 072 the agenda. Speakers are Limited to three (3)
minutes. In most cases, State Law will prohibit the Commission from making any decisions roith respect
to a matter not on the agenda.
PUBLIC HEARINGS
2.$: Development Permit and associated applications to allow the construction of a
mixed use development consisting of 242 housing units, 20,000 square feet of retail
space and approximately 37,000 square feet of common space on an 8-acre parcel
(Westport (formerly The Oaks Shopping Center)). An Environmental Impact Report is
proposed. Application No(s): DP-2018-05, ASA-2018-05, TM-2018-03, TR-2018-22,
U-2019-03, EXC-2019-03 (EA-2018-04); Applicant(s): Mark Tersini (KT Urban); Location:
21267 Stevens Creek Boulevard APN #326-27-043
Recommended Action: Conduct the public hearing and recommend that the City
Council:
1) approve an Environmental Impact Report
Tentative Planning Commission hearing date: May 12, 2020
Westport Development Draft Environmental Impact Report (DEIR)
DEIR - Appendix A - Initial Study
DEIR - Appendix B - NOP ScopingComment
DEIR - Appendix C - Air Oiiality Assessment
DEIR - Appendiy D - Arborist Report & Tree Removal
DEIR - Appendix E - Greenhouse Gas Emissions
DEIR - Appendix F - Limited Environmental Site Characterization
DEIR - Appendix G - Acoustical Assessment
DEIR - Appendix H - Transportation Assesment
Westport Development Response to Comments (RTC)
RTC - Appendix A - Comment Letters
RTC - Appendix B - Air 0uality and Greenhouse Gas Emissions
RTC - Appendix C - Transportation
3.$: The project proposes to construct an O.8 mile shared-use trail (running along
Regnart Creek) connecting the Cupertino Civic Center complex with Wilson Park to the
west and Creekside Park to the east. The project also includes site improvements
including; various ancfflary trail components and features, curb and gutter
improvements, fence replacements, gates, a pedestrian bridge, and improvements to
the surrounding roadways for bicycle and pedestrian access to the proposed trail.
Project Name: Regnart Creek Trail; Applicant: City of Cupertino; Location: between
Torre Avenue and East Estates Drive (Postponed from the March 19, 2020 meeting)
Recornrnended Action: Conduct the public hearing and:
1) Recornrnend that the City Council approve a Mitigated Negative Dedaration
Tentative City Council hearing: April 21, 2020
Page 3
Envitonmental Review Committee Agenda April 16, 2020
Regnart Creek Trail Summary
1- Initial Stiidy
IA - Biological Resources Report Appendix A
IB - Draft Forindation Report Regnart Creek Trail Bridges Appendix B
IC - Noise and Vibration Assessment Appendix C
Responses to Comments
OLD BUSINESS
NEW BUSINESS
ST AFF AND COMMITTEE REPORTS
FUTURE AGENDA SETTING
ADJOURNMENT
Irt compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the
mxt Pla;nning Commission meeting who is visually or hearirxg impaired or has any disability that needs
special assistance shou7d call the Cih) Clerk's Office at 408-777-3223, 48 hours in advance of the
meeting to arrange for assista;nce. Upon request, irt advance, by a person with a disability, Commission
meet'mg agendas and zoritings distributed for the meeting that are public records will be made availab7e
inn the appropriate alternative format.
Arty writirtgs or documents provided to a majority of the members after publication of the agenda zoill
be made available for public inspection. Please corttact the City Clerk's Office in City Ha71 Located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuartt to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertirto City Cotmcil Commissioners or City staff concerning a
matter orx the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City's website aryd kept in packet archives. You
are hereby admonished not to include any personal or private information in writtert communicatiorxs to
the City that you do rtot wish to make public; doing so shau constitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are erttitled to address the members concerning any item that is described in the
notice or agertda for this meeting, before or durirtg consideratiort of that item. If you roish to address the
members 072 any other item not on the agenda, you may do so during the public commerxt.
Page 4
CITY OF CUPERTINO
AGENDA
CUPERTINO ENVIRONMENTAL REVIEW COMMITTEE
10300 Torre Avenue, City Hall Conference Room C
Thursday, March 19, 2020
9:30 AM
ROLL CALL
APPROV AL OF MINUTES
$: Draft Minutes of December 5, 2019
Recommended Action: Approve or modify the Draft Minutes of December 5, 2019
Draft Minutes of December 5, 2019
ORAL COMMUNICATIONS
This portiorx of the meeting is reserved for persons wishing to address the members on any matter not
on the age;nda. Speakers are limited to three (3) minutes. In most cases, State Law zoill prohibit the
members from making any decisions zoith respect to a matter not Listed on the agenda
PUBLIC HEARINGS
STATE OF CALIFORNIA
fL = LL.
Page 1
Environmental Review Committee Agenda March 19 2020
$: The project proposes to construct an O.8 mile shared-use trail (running along
Regnart Creek) connecting the Cupertino Civic Center complex with Wilson Park to the
west and Creekside Park to the east. The project also indudes site improvements
including; various ancillary trail components and features, curb and gutter
improvements, fence replacements, gates, a pedestrian bridge, and improvements to
the surrounding roadways for bicycle and pedestrian access to the proposed trail.
Project Name: Regnart Creek Trail; Applicant: City of Cupertino; Location: between
Torre Avenue and East Estates Drive
Recommended Action: Conduct the public hearing and:
1) Recommend that the City Council approve a Mitigated Negative Declaration
Tentative City Council hearing: April 21, 2020
1- Initial Study
Regnart Creek Trail Summary
IA - Biological Resources Report Appendix A
IB - Draft Foindation Report Regnart Creek Trail Bridges Appendix B
IC - Noise and Vibration Assessment Appendix C
2 - Responses to Comments
OLD BUSINESS
NEW BUSINESS
ADJOURNMENT
Page 2
Environmental Review Committee Agenda March 19, 2020
by compliance with the Americans with Disabilities Act (ADA), anyone zoho is plarming to attend the
next meetirtg roho is visually or hearing impaired or has any disability that needs special assistance
should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for
assistance. upon request, in advance, by a person with a disabilih), meeting agendas and roritings
distributed for the meeting that are public records wil7 be made available in the appropriate alter;native
format. Nso upon request, in advance, an assistive Listening device can be made avai7able for use
during the meet'mg.
Arty writ-ings or documents provided to a majority of the members after publication of the agenda wiu
be made available for public inspection. Please contact the City Clerk's Office irx Cih) Hal7 Located at
10300 Torre Avenue during norma7 bus'mess hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertirto Murticipal Code 2.08.100
written communications sent to the Cupert'mo City Council Commissioners or City staff concerning a
matter ort the age;+xda are included as supplemental material to the agendized item. These written
communicatiorts are accessible to the public through the Cihjs zoebsite and kept irt packet archives. You
are hereby admonished not to inchtde any persona7 or private information in zoritten commurtications to
the City that you do not wish to make public; doing so shall cortstitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members ort arty other item not on the agertda, you may do so during the public comment.
Page 3
CITY or
CUPERTINO
COMMUNITY DEVELOPMENT DEPARTMENT
PLANNING DIVISION
CffY HALL
10300TORRE AVENUE - CUPERTINO, CA 9501 4-3255
TELEPHONE: (61) 777-3308 - FAX: (40E1) 777-3333
CUPERTINO.ORG
NOTICE OF CANCELLATION
OF THE CUPERTINO
ENVIRONMENT AL REVIEW COMMITTEE
NOTICE IS HEREBY GIVEN that the regular meeting of the
Cupertino Environmental Review Committee scheduled for
Thursday, February 6, 2020, is cancelled for lack of business.
The next regular meeting will be held Thursday, February 20, 2020.
Dated this 30th day of January 2020
/s/ Benjamin Fu
Benjamin Fu
Community Development Director
408-777-3308
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00p.m. on Monday, June 8th to the Commission at
finearts@cupertino.org. These e-mail comments will be received by the Commission
members before the meeting and posted to the City's website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at finearts@cupertino.org. The staff liaison will read the emails into the record,
and display any attachments on the screen, for up to 3 minutes (subject to the Chair's
discretion to shorten time for public comments). Members of the public that wish to share a
document must email finearts@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Page I
June 8, 2020FineArtsCommission 4genda
Please click the link below to join the webinar:
https://cityofcupertino.zoom.us/webinar/register/WNFZseVQ6eSfuS-aETQZ-7IQ
Phone
Dial 888 788 0099 and enter Webinar ID: 926 6190 7483 (Type * 9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East) a
Meeting ID: 926 6190 7483
SIP: 92661907483@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
Page 2
FineArtsCommission Agenda
CALL FOR A SPECIA[ MEETING OF THE FINE ARTS COMMISSION
June 8, 2020
NOTICE IS HEREBY GIVEN that a special meeting of the Fine Arts Commission is hereby
called for Monday, June 8, 2020, commencing at 6:30 pm. In accordance with Governor
Newsom's Executive Order No-29-20, this will be a teleconference meeting without a
physical location. Said special meeting shall be for the purpose of conducting business on
the subject matters listed below under the heading "Special Meeting".
SPECIAL MEETING
ROLL CALL
APPROV AL OF MINUTES
1.$: Draft Minutes of January 27, 2020
Recommended Action: Approve or modify the Draft Minutes of January 27, 2020
Draft Minutes of Janriary 27, 2020
PRESENT ATIONS
2.$: Presentation from Valley Water Service about their Art on Bena"ies program
Recommended Action: Receive presentation and provide any input to Valley Water
Service
Adopt A Benth Memo to Cupertino Fine Arts Commission
3. $: Presentation from Teri Gerhardt, GIS Manager, regarding Cupertino's
Augmented Reality Art Walk, ARTour
Recommended Action: Receive presentation and provide any input to Staff
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
with'm the jurisdiction of the Commission and not on the agenda. Speakers are Limited to three (3)
mirtutes. Irt most cases, State Law will prohibit the Commission from makirtg any decisions with respect
to a matter not 072 the agenda.
WRITTEN COMMUNICATIONS
O[D BUSINESS
4.$: Art in Unexpected Places
Recommended Action: Determine the winner of the Art in Unexpected Places contest
Sarabjit Singh Submittal
Geeta Taneja Submittal
Page 3
Fine Arts Commission Agenda June 8, 2020
5. $: Emerging and Distinguished Artist Awards
Recommended Action: Determine the next steps for the Artist Award programs
NEW BUSINESS
6. $: Introduce the new Fine Arts Cornrnission Staff Liaison, Kelsey Hayes
Recornrnended Action: Welcome Kelsey Hayes and make Commission introductions
ST AFF AND COMMISSION REPORTS
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to atte;nd this
tereco;+'xference meeting zoho is visua(ly or hearing impaired or has any disab'dity that needs special
assistance shouU call the City Clerk's Office at 408-777-3223, at 7east 6 hours irt advartce of the
meeting to arrange for assistance. In addition, uporz request, in advan.ce, by a person with a disability,
meeting agendas and writ'mgs distributed for the meeting that are public records will be made available
in the appropriate alternative.
Any writirtgs or documeryts provided to a majorih) of the members after puMication of the agertda will
be made available for public inspection. Please contact the City Clerk's Office in City Hall 7ocated at
10300 Torre Avenue during norma7 business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Murticipal Code 2.08.100
writtert commtozications sent to the Cupertino City Council, Commissiorters or City staff concernirxg a
matter ort the agertda are included as supplemental material to the agertdized item. These written
communications are accessible to the pubdic through the Cih)'s website and kept iri packet archives. You
are hereby admonished not to irtclude any personal or private information i'n writtert commwications to
the City that you do not wish to make public; doing so shall constitute a zoaiver of any privacy rights
you may have 07'l the information provided to the City.
Members of the public are entitled to address the members concernirtg any item that is described irt the
notice or agenda for this meeting, before or during cortsideration of that item. If you wish to address the
members 072 any other item not 07? the agenda, you may do so durirtg the public commertt.
Page 4
CITY OF CUPERTINO
AG"%'?h:sopc.=xut-oguxh
CUPERTINO
ROLL CALL
FINE ARTS (:
10300 Torre Avenue, City
APPROV AL OF MINUTES
1. $: Draft Minutes of January 13, 2020 m
Recommended Action: approve or modiJ9
Draft Minutes of January 13, 2020
mURE
ORAL COMMUNICATIONS
This portiort of the meeting is reserved for persons wishing to address the commission ory any matter rtot
on the agenda. Speakers are Limited to three (3) m'mutes. Irt most cases, State Law wi77 prohibit the
commission from making any decisions with respect to a matter not Listed on the agenda
WRITTEN COMMUNICATIONS
OLD BUSINESS
NEW BUSINESS
2.$: Art in Unexpected Places
Recommended Action: Review and discuss procedures for Wall Mural Art Contest,
and determine Wall Mural Art Contest rules
Draft Wall Mural Art Contest Rules
ST AFF AND COMMISSION REPORTS
ADJOURNMENT
In compliance with the Americans with Disab'dities Act (ADA), anyone who is plarming to attend the
next meeting who is visually or hearing impaired or has arty disability that needs special assistartce
should cal7 the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for
assistance. Upon request, in advance, by a person with a disability, meet'mg agendas and zoritings
distributed for the meeting that are public records wi77 be made availab7e in the appropriate alternative
format. Also upon request, irt advance, an assistive Iistert'mg device can be made availaMe for use
during the meeting.
Page I
Fine Arts Commission Agenda January 27, 2020
Any writings or documents provided to a majority of the members after publicatio;n of the agenda wil7
b@ made ava'dab7e for public inspection. Hease contact the City Clerk's Office in Cify Hal7 7ocated at
10300 Torre Avenue during norma7 business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipa7 Code 2.08.100
zoritten commurtications sent to the Cupertino City Council Commissioners or City staff concerning a
matter ort the agenda are included as supplemental material to the agendized item. These writtert
commurtications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished not to include any personal or private information in zoritten communications to
the Cih) that you do not wish to make public; doing so sha77 constitute a waiver of any privacy rights
you may have on the i4ormatiort provided to the City.
Members of the public are entitled to address the members concerning any item that is described irt the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agertda, you may do so during the public comment.
Page 2
CITY OF CUPERTINO
SPECIAL MEETING:
RO[,t CALI,
APPROV AL OF MINUTES
1.$: Draft Minutes of November 25, 2019
Recommended Action: Approve or modify the Draft Minutes of November 25, 2019
Draft Minutes of November 25, 2019
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishiryg to address the commission on any matter not
on the agenda. Speakers are limited to three (3) m'mutes. by most cases, State Law will prohibit the
commission from making any decisions with respect to a matter not Listed on the agenda
WRITTEN COMMUNICATIONS
O[D BUSINESS
NEW BUSINESS
2. $: Commission proposals for FY 2020-21 City Work Program
Recommended Action: Provide a list of proposed City Work Program items,
identifying the top three proposals
Page I
Fine Arts Commission Agenda January 13, 2020
A - City Work Program Flow Chart
B - Guidance on Commission Proposals for City Work Program
C - FY 2019-20 Citywde Work Program
D - Commission Proposals for FY 2020-21 City Work Program
E - Cupertino Miinicipal Code Chapter 2.80
ST AFF AND COMMISSION REPORTS
ADJOURNMENT
by compliartce with the Americans with Disabilities Act (ADA), artyorte who is plaming to attend the
rtext meeting who is visua((y or hearing impaired or has any disability that needs special assistance
should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for
assistance. Uport request, in advartce, by a person with a disabilify, meetirtg agertdas and voritings
distributed for the meeting that are public records wiu be made avai(able in the appropriate a7terrtatirie
format. Also upon request,'m advance, an assistive listerting device can be made avai7able for use
dur'mg the meetirtg.
,%y writings or documertts provided to a majority of the members after publication r4 the agenda will
be made available for public inspectio;n. Please contact the City Clerk's Office in City Hal2 located at
10300 Torre Avertue durirtg normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertirto Mtmicipa7 Code 2.08.100
writtert communications sent to the Cupertino City Courtcil, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agertdized item. These writtert
communicatio;ns are accessible to the public through the City's website and kept irt packet archives. You
are hereby admonished not to include any personal or private information in written communicatio;ns to
the City that you do not wish to make public; do'mg so shau constitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members concerning any item that is described iri the
rtotice or agenda for this meetirtg, before or during corysideration of that item. If you wish to address the
members orx any other item not on the agenda, you may do so during the public comment.
Page 2
CITY OF CUPERTINO
AGENDA
CUPERTINO HOUSING sui<vb'Y'gunco
SPREADOFCOVID-19 'ss
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Tuesday, November 17th to the Subcommittee at
housing@cupertino.org. These e-mail comments will be received by the Subcommittee
before the meeting and posted to the City's website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the
Subcommittee at housing@cupertino.org. The staff liaison will read the emails into the
record, and display any attachments on the screen, for up to 3 minutes (subject to the
Subcommittee member's discretion to shorten time for public comments). Members of the
public that wish to share a document must email housing@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may obsezve the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Page I
Housing Survey Subcommittee Agenda November 18, 2020
Please click the link below to join the webinar:
ttps://cityofcupertino.zoom.us/webinar/register/WNmb50XxeSQ6ixwstFGzVkg
Phone
Dial 888 788 0099 and enter Webiqar ID,:,9J517J48 7883 (Type * 9 to raise hand to speak)
Unregistered participants will be called=on 't'ythe last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 919 7848 7883
SIP: 91978487883@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter JlCupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
Page 2
Housing Sxuvey Subcommittee Agenda November 18, 2020
NOTICE AND CALL FOR A SPECIA[, MEETING OF THE HOUSING SURVEY
SUBCOMMITTEE
NOTICE IS HEREBY GIVEN that a special meeting of the Housing Survey Subcommittee
is hereby called for Wednesday, November 18, 2020, commencing at 12:00 pm. In accordance
with Governor Newsom's Executive Order No-29-20, this is a teleconference meeting
without a physical location. Said special meeting shall be for the purpose of conducting
business on the subject matters listed below under the heading "Special Meeting".
SPECIAL MEETING
ORAL COMMUNICATIONS
This portion of the meetirtg is reserved for persons wish'mg to address the Committee 07? any matter
withi;n the jurisdiction of the Committee and not on the agenda. Speakers are 7imited to three (3)
miwtes. In most cases, State 7ar.o wiu proliibit the Commission from making any decisions zoith respect
to a matter not 07;1 the agertda.
OLD BUSINESS
1. $: Review Draft Housing Survey
Recommended Action: Review Draft Housing Survey and provide any input to Staff
A - Draft Housing Survey
NEW BUSINESS
ADJOURNMENT
by compliance with the Americans with Disabilities Act (ADA), anyorte who is planning to attertd this
te7econference meeting rolio is visualLy or hearing impaired or has any disability that needs specia7
assistance should cal7 the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of the
meetirtg to arrange for assistayice. 77? addition, upon request, in advarice, by a person with a disabi7ity,
meeting agendas and writings distributed for the meet'mg that are public records wiu be made available
in the appropriate alternative format.
Arty writings or documents provided to a majority of the members after publication of the agenda wil[
be made available for public inspection. Please contact the City Clerk's Office in City Ha77 Located at
10300 Torre Avertue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Mtmicipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerni;ng a
matter 072 the agenda are included as supplemental materiaL to the agendized item. These written
communications are accessible to the public through the City's website and kept in packet archives. You
Page 3
Housing Survey Subcommittee Agenda November 18, 2020
are hereby adrru:inished not to include any perso'tzal or priv,iate information in written commvmications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the informatio;q provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
rtotice or agertda for this meeting, before or during consideration of that item. If you wish to address the
members 07? any other item not ori the agenda, you may do so during the public comment.
Page 4
CITY OF CUPERTINO
AG5E'OF CALIFORNIA
Spgpm
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 4:00 p.m. on Tuesday, September 15th to the Committee at
housing@cupertino.org. These e-mail comments will be received by the Committee before
the meeting and posted to the City's website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the
Committee at housing@cupertino.org. The staff liaison will read the emails into the record,
and display any attachments on the screen, for up to 3 minutes (subject to the Committee's
discretion to shorten time for public comments). Members of the public that wish to share a
document must email housing@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Committee, click on the link below to register in advance and access the
meeting:
Online
Page 'I
Housing Sutvey Subcommittee Agenda September 16, 2020
Please click the link below to join the webinar:h.tip5://cityofcuperti;6'.z'ooat .ffis/GetiinAr7registpr/WNmeGqcOUSST6J9YKpg9Klmg
Phoffe
Dial 888 788 009'9 'and enter Webinar ID: 960 2693 7347 (Type * 9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 960 2693 7347
SIP: 96026937347@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
fotmat.
Page 2
Housing Survey Subcommittee Agenda September 16, 2020
NOTICE AND CAL[ FOR A SPECIAL MEETING OF THE HOUSING SURVEY
SUBCOMMITTEE
NOTICE IS HEREBY GIVEN that a special meeting of the Housing Survey Subcommittee
is hereby called for Wednesday, September 16, 2020, commencing at 12:00pm, In
accordance with Governor Newsom's Executive Order No-29-20, this is a teleconference
meeting without a physical location. Said special meeting shall be for the purpose of
conducting business on the subject matters listed below under the heading "Special
Meeting".
SPECIAL MEETING
ROLL CALL
ORAL COMMUNICATIONS
This portion of the meetirtg is reserved for persons wishing to address the Committee 072 any matter
with'm the jurisdiction of the Committee arid ;not 07? the agenda. Speakers are limited to three (3)
minutes. In most cases, State Law w'dl prohibit the Commissiort from making any decisions with respect
to a matter not 071 the agenda.
PUBLIC MEETING
1.$: Discuss and advise on the housing survey options and question types by the
subcommittee that consists of two City Council members and two Housing
Commissioners.
Recommended Action: Discuss future meeting frequencies, format, and housing
survey options and question types
Deb Housing Survey
Jon Horising Survey
Ref Bay Area Transport Survey
Ref Cup Transportation Survey
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is plarming to attend this
teleconference meeting who is visual7y or hearirtg impaired or has any disability that needs specia[
assistance should cal7 the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of the
meeting to arrange for assistance. h addition, upon request, in advarxce, by a person with a disab'dity,
meeting agendas and writings distributed for the meeting that are public records wil7 be made available
in the appropriate alternative format.
Page 3
Housing Survey Subcommittee Agenda September 16, 2020
Any writings or documents provided to a majority of the members after publication of the agenda will
be made availab7e for public inspection. Please contact the City Clerk's Office in City Ha(l 7ocated at
10300 Torre Avenue during norma7 business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Murticipal Code 2.08.100
written communications sertt to the Cupertino City Cotmcil, Commissioners or City staff concernirtg a
matter on the agertda are included as supp7emental material to the agendized item. These writtert
communications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished not to include arty personal or private irtformation in writtert communications to
the Cih) that you do not zoish to make public; doing so shal7 comtitute a waiver of any privacy rights
you may have 072 the i4ormation provided to the City.
Members of the public are entitled to address the members cortcerning any item that is described irt the
notice or agenda for this meetirig, before or durirtg consideration of that item. If you wish to address the
members on arty other item not on the agenda, you may do so dur'mg the public commertt.
Page 4
CUPE RTINO
This will be a teleconference
TELECONFERENCE / PUBLIC
SPREAD OF COVID-19
nATURmnp
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00p.m. on Wednesday, July 8th to the Commission at
housingcommission@cupertino.org. These e-mail comments will be received by the
Commission before the meeting and posted to the City's website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the Chair at
housingcommission@cupertino.org. The staff liaison will read the emails into the record,
and display any attachments on the screen, for up to 3 minutes (subject to the Chair's
discretion to shorten time for public comments). Members of the public that wish to share a
document must email housingcommission@cupeytino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Page I
Housing Commission Agenda July 9, 2020
Please click the link below to join the webinar:
https://cityofcupertino.zoom.us/webinar/register/WN7LFVtZhIRSOGTNWWXOHLTA
Phone
Dial 888 788 0099 and enter Webinar ID: 984 0102 5858 (Type * 9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323: " '
162.255.37.11 (US Went)
4
162.255.36,11 (US East)
Meeting ID: 984 0102 5858
SIP: 98401025858@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made availabIe in the appropriate alternative
format.
Page 2
Housing Commission Agenda July 9, 2020
ROLL CALL
APPROV AL OF MINUTES
1.$: Draft Minutes of May 14, 2020
Recornrnended Action: Approve or modify the Draft Minutes of May 14, 2020
Draft Minutes of May 14, 2020
POSTPONEMENTS
2- : CityofCupeoAssessmentofFa#Housing(AFH)
Recommended Action: Postpone to the August 13, 2020 meeting
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are Limited to three (3)
mirtutes. Irt most cases, State law will prohibit the Commission from making arty decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
PUBLIC HEARINGS
3. $: City of Cupertino Assessment of Fair Housing (AFH) (postponed to the
August 13, 2020 meeting)
OLD BUSINESS
NEW BUSINESS
4. $: Receive Email Phishing Campaign presentation from Chief Technology
Officer, Bill Mitchell
Recommended Action: receive presentation and provide any input to Staff
5.
Recornrnend
Housing Commission Work Program
A - City Work Program FY 2020-21 Amended 6.2.20
B - Guidance on Cornrnission Work Programs FY 2020-21
C - Draft Housing Commission Work Program FY 2020-21
D - City of Cupertino Mrinicipal Code Chapter 2.86 Housing Commission
%: FY 2020-21 Housing Cornrnission Work Program
Recommended Action: that the City Council consider the FY 2020-21
Page 3
Housing Commission Agenda July 9, 2020
ST AFF AND COMMISSION REPORTS
FUTURE AGENDA SETTING
ADJOURNMENT
In comp7iartce with the Americans with Disabilities Act (ADA), anyone 71)720 is p7artning to attertd this
telecortference meeting who is visually or hearirtg impaired or has arty disab'dify that needs special
assistance shotdd call the City Clerk's Office at 408-777-3223, at Least 48 hours'm advance of the
meeting to arrange for assistance. In addition, uport request, irt advartce, by a person with a disability,
meeting agendas artd writings distributed for the meetirtg that are public records will be made availab7e
irt the appropriate alternative format.
Arty writings or docume;nts provided to a majority of the members after pub(ication of the agenda wi((
be made available for public inspection. Please contact the City Clerk's Office in City Hail 7ocated at
10300 Torre Avertue during rtormal business hours.
IMPORTANT NOTICE: r4ease be advised that pursuant to Cupertirto Mu'nicipa7 Code 2.08.100
written commtmications sent to the Cupertino City Courtcil Commissiorters or City staff concernirxg a
matter 072 the agertda are included as supplemental material to the agendized item. These rorittert
communications are accessible to the public through the Cih)'s roebsite arid kept irt packet archives. You
are hereby admortished riot to include any persortal or private i;nformatiort irt zorittert commurticatiorxs to
the City that you do not wish to make public; doirtg so shall cortstitute a waiver of any privacy rights
you may have orb the'mformation provided to the City.
Members of the public are erttitled to address the members concerrxing arty item that is described irt the
rtotice or agerxda for this meeting, before or durirtg consideration of that item. If you wish to address the
members 07? any other item not on the agertda, you may do so during the public comment.
Page 4
CU PERTINO
CITY OF CUPERTINO
AGENDA
HOUSING COMMISSION
Recommended Action: approve or modify the[n)fMffimes ?emi9r'lils3; 20€QTY HALL.
DraftMinutesofFebruaryl3,2020 7 /} 0
ORAL COMMUNICATIONS
ROLL CALL
APPROV AL OF MINUTES
This portion of the meeting is reserved for persons wishing to address the commissiort on arty matter not
on the agenda. Speakers are 7imited to three (3) minutes. In most cases, State 7aw voill prohibit the
commission from making any decisions zoith respect to a matter not listed ort the agenda
WRITTEN COMMUNICATIONS
PUBLIC HEARINGS
2.$: Fiscal Year (FY) 2020-21 Community Development Block Grant (CDBG)
Program, Below Market Rate (BMR) Affordable Housing Fund (AHF), and General
Fund Human Service Grants (HSG) Program funding allocations.
Recommended Action: Conduct the public hearing to
1) Adopt a Draft Resolution recommending the FY 2020-21 CDBG, BMR AHF, and HSG
funding allocations to City Council for final approval; and
2) Approve implementation of three-year funding cycle for CDBG public service, BMR
AHF public service, and HSG grants commencing in FY 2020-21
Tentative City Council Hearing date: April 7, 2020
Staff Re'oort
A - Draft Resolution No. 20-01
B - FY 2020-21 NOFA RFP
C - FY 2020-21 CDBG, BMR, and HSG Grant Application Descriptions
OLD BUSINESS
Page i
Housing Commission Agenda March 12, 2020
NEW BUSINESS
3. $: Housing Commission meeting scheduIe
Recommended Action: discuss the Housing Commission's meeting schedule and
provide input to Staff
ST AFF AND COMMISSION REPORTS
ADJOURNMENT
In comp(iance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the
next meetirtg who is visually or hearirtg impaired or has any disability that needs specia7 assistance
should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arra;nge for
assistance. U7707Z request, 'm advartce, by a persort with a disability, meetirtg agertdas and writings
distributed for the meetirtg that are public records will be made available in the appropriate alternative
format. Also upon request, in advance, art assistive listening device can be made available for use
during the meeting.
Arty writirtgs or documents provided to a majority of the members after publication of the age;nda will
be made available for public inspection. Please contact the City Clerk's Office in City Hair Located at
10300 Torre Avertue during normal bus'mess hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipa7 Code 2.08.100
written communicatioris sent to the Cupertino City Council Commissiomrs or City staff concerning a
matter ort the agenda are included as supplemerttal material to the agertdized item. These written
commurtications are accessible to the public through the City's website artd kept in packet archives. You
are hereby admonished not to include any persona7 or private i;nformatiort in writtert communications to
the City that you do rtot wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the informatiort provided to the City.
Members of the public are entitled to address the members concerning arty item that is described in the
rtotice or agenda for this meeting, before or durirtg consideration of that item. If you wish to address the
members on any other item not 072 the agenda, you may do so during the public comment.
Page 2
CITY OF CUPERTINO
AGENDA SAS
BULLETfN BO A (jTY H,'!LL.
Recommended Action: Approve or modify the Draft Minutes of January 9, 2020
ROLL CALL
Draft Minutes of January 9, 2020
CEREMONIAL MATTERS AND PRESENT ATIONS
2.$: Election of Chair and Vice Chair
Recommended Action: nominate and elect a Chair and Vice Chair for the 2020 calendar
year
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on arty matter not
on the agenda. Speakers are Limited to three (3) minutes. Irt most cases, State law wi71 prohibit the
commission from making any decisions with respect to a matter not listed on the agenda
WRITTEN COMMUNICATIONS
OLD BUSINESS
NEW BUSINESS
3. $: presentation from Project Sentinel regarding AB1482
Recommended Action: Receive presenation and provide any input to Staff
ST AFF AND COMMISSION REPORTS
ADJOURNMENT
In compliance with the Americans roith Disabilities Act (ADA), anyone who is plartning to attertd the
next meeting who is visual7y or hearirtg impaired or has any disabilih) that needs specia7 assistance
should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for
Page 1
Housing Commission Agenda February 13, 2020
assistance. Upo;n request, irt advartce, by a persort with a disability, meeting agertdas artd writirtgs
distributed for the meeting that are public records wil7 be made available in the appropriate alternative
format. Mso upon request, irt advance, an assistive Listening device can be made available for use
durirtg the meeting.
Arty writings or documents provided to a majority of the members after publication of the agenda wig!
be made available for public irtspection. P4ease contact the City Clerk's Office'm City Hall located at
10300 Torre Avertue during normal busirtess hours.
IMPORTANT NOTICE: Please, be advised that pursuant to Cupertino Municipal Code 2.08.100
written commurtications sent to the Cupertino City Council, Commissioners or City staff cortcerrt'mg a
matter 07! the agertda are'irt6ruded-as sup'plemental material to the agertdized item. These written
communicatiorys are accessible to the pub7ic through the City's website arid kept in packet archives. You
are hereby admonished not to include any persona7 or private information'trt written commu;nicatiorts to
the City that you do not wish to make public; doing so shall constitute a voaiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members concerrting any item that is described irt the
notice or agenda for this meetirtg, before or durirtg consideratiort of that item. If you wish to address the
members 072 arty other item not own the agenda, you may do so during the pubric commertt.
Page 2
r>xypt.oybE oe
ROLLCALL 3 I ,
APPROV AL OF MINUTES
1.l: Draft Minutes of October 10, 2019. Postponed from the December 12, 2019
meeting.
Recornrnended Action: Approve or modify the Draft Minutes of October 10, 2019
draft Minutes HC 10-10-19.doc
2.$: Draft Minutes of November 14, 2019. Postponed from the December 12, 2019
meeting.
Recommended Action: Approve or modify the Draft Minutes of November 14, 2019
draft Minutes HC 11-14-19.doc
3.l: Draft Minutes of December 12, 2019
Recommended Action: approve or modify the Draft Minutes of December 12, 2019
Draft Minutes of December 12, 2019
STUDY SESSION
4.$: Fiscal Year (FY) 2019-20 Housing Commission Work Program Item: Report on
Homelessness
Recommended Action: Receive report and provide any input to Staff
Staff Report
A - Audit of Services Available in Cupertino
B - FY 2020-21 Notice of Ftu'tding Availability / Request for Proposals
C - Santa Clara Corinty Homeless Census and Comprehensive Report 2019
D - Berkeley Home Match Year I Report
E - Assembly Bill 302 Text
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commissiory ort any matter not
on the agenda. Speakers are limited to three (3) minutes. In most cases, State Jaw zoill prohibit the
commission from making arty decisions with respect to a matter not Listed 07? the agertda
Page I
Hdusing Commission %enda January 9, 2020
WRITTEN COMMUNICATIONS
OLD BUSINESS
5.$: Informational presentation regarding proposed changes to Municipal Code
Amendments to Title 19: Zoning, of the Cupertino Municipal Code to further facilitate
the development of Accessory Dwelling Units. Application No(s).: MCA-2018-04;
Applicant(s): City of Cupertino; Location: citywide
Recommended Action: receive the presentation and provide any input to Staff
NEW BUSINESS
6.Commission Proposals for FY 2020-21 City Work Program. Postponed from the
December 12, 2019 meeting.
Recornrnended Action: Provide a list of proposed City Work Program items and
identifying the top three proposals.
A - City Work Program Flow Chart
B - Guidance on Commission Proposals for City Work Program
C - FY 2019-20 Horising Commission Work Program
D - Cupertino Minicipal Code Chapter 2.86
E - Commission Proposals for FY 2020-21 City Work Program
ST AFF AND COMMISSION REPORTS
ADJOURNMENT
by compliance zoith the Americans zojth Disabilities Act (ADA), anyone roho is plann'mg to attend the
rtext meetirtg who is visually or hearing impaired or has any disability that needs special assistance
should cau the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for
assistartce. Llpon request, in advance, by a persort'toith a disabi(ih), meeting agertdas and writirygs
distributed for the meeting that are public records wil7 be made ava'dable in the appropriate alternative
format. Mso upon request, irx advance, an assistive (istening device can be made available for use
during the meeting.
Arty writings or documents provided to a majorih) of the members after pubdication of the agenda zoilL
be made avai7able for public inspection. Please contact the City CLerk's Office in City Hal( Located at
10300 Torre Avenue during rtormal business hours.
IMPORTANT NOTICE: P(ease be advised that pursuartt to Cupertino Mtozicipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are inc(uded as supplemental materia( to the agendized item. These written
communications are accessible to the public through the Cih)'s website and kept in packet archives. You
Page 2
Housing Commission Agenda January 9, 2020
are hereby admonished not to include any personal or private informatiort'm written commurtications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the Cih).
Members of the public are entitled to address the members concerning any item that is described in the
notice or agerxda for this meetirtg, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
Page 3
DEPART-
"7J:O'o" HJD ;':J!OoTthC5A "d NPDEA"sO('N'ATLH'YE
BULLETIN BOAr )
rht,hconppgpschiptintxcr'hg'ricxphnourggmhrtos o ,H6NriLL
DATE IGNATURE
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by,5:00 p.m. on Wednesday, August 5th to the Commission at
librarycommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at librarycommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email librarycommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted duting the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Please click the link below to join the webinar:
Page 1
Library Commission , ,, ,.,.,. .,. (i .. ... ,:. .. . Agenda August 5, 2020
ht"ps://cityofcupe'rting.zoo@.11s/web,inar/register/WNyGM29oDyTAaJOfW4nLQNow
. 1, j
' Phone
. Dial8887880099andeffterWibinarID:964"99773419(Type"9toraisehandtospeak)
' Unregistered participanits mill be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323: -- - -
162.255.37 II (US West)
162.255.36 II (US East)I . . ik
213.19.144.110 (EMEA)
103.122.166.55 (Australia)
69.174.57.160 (Canada)
Meeting ID: 964 9977 3419
SIP: 96499773419@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please Iimit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed fot the
Page 2
Library Commission Agenda August 5, 2020
meeting that are public records will be made available in the appropriate alternative
format.
CAtL TO ORDER
ROLL CALL
CEREMONIAL MATTERS AND PRESENT ATIONS
1. $: Receive Email Phishing Campaign Presentation from IT Manager, Benny
Hsieh,
APPROV AL OF MINUTES
2.$: Meeting of June 3, 2020.
Draft Minutes
3.$: Meeting of July 1, 2020.
Draft Minrites
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons roishing to address the Commission on any matter
within the jurisdiction of the Commission and not 072 the agenda. Speakers are Limited to three (3)
mirtutes. Irt most cases, State Law roil7 prohibit the Commission from making aryy decisions with respect
to a matter not on the age;+zda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
4. $: Receive an Update on the Library Expansion Project and the Civic Center
Parking Study.
5. $: Update on Proposal of Bike Lock Checkout System.
Staff Reoort
6.Discuss Topics and Format to Facilitate Community Engagement
Opportunities.
7. $: Update on COVID-19 - Impacts to Library Services.
Page 3
Library Commission Agenda August 5, 2020
NEW BUSINESS
ST AFF AND COMMISSION REPORTS
8.$: Receive Monthly Update Reports from:
Cupertino Community Librarian
County Librarian Monthly Update
Library Expansion Working Group
Friends of the Library
Cupertino Library Foundation
Commissioners
Poet Laureate
Staff
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planrting to attend this
teleco4erence meeting who is visuauy or hearirtg impaired or has any disabilih) that needs special
assistartce should call the City Clerk's Office at 408-777-3223, at 7east 48 hours in adva;nce of the
meeting to arrange for assistartce. by addition, upon request, in advance, by a person with a disab'dity,
meet'mg agertdas and writings distributed for the meeting that are public records wi[I be made available
in the appropriate alternative format.
Any writ'mgs or documents provided to a majority of the members after publication of the agenda will
be made avai7able for public inspection. Please corttact the City Clerk's Office in City Hall Located at
10300 Torre Avenue during normal busirtess hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications se;nt to the Cupertino City Council Commissiorters or Cify staff concerning a
matter ort the agenda are included as supplemerttal material to the agertdized item. These writtert
communications are accessible to the public through the City's website and kept irt packet archives. You
are hereby admonished not to include arty personal or private information irt written communicatiorts to
the City that you do not wish to make puMic; doing so shall constitute a waiver of any privacy rights
you may have on the irxformatiort provided to the City.
Members of the public are erytit1ed to address the members concern'mg any item that is described in the
notice or agenda for this meeting, before or duri;ng consideratiort of that item. If you wish to address the
members on arty other item not ort the agertda, you may do so during the public comment.
Page 4
CUPERTINO
CITY OF CUPERTINO
AGENDA
LIBRARY COMMISSION
Cupertino Library, 10800 Torre Ave, 2nd Floor ThinkTank
Wednesday, March 4, 2020
7:00 PM
CALL TO ORDER
STATE OF CALIFORNIA
CO T': O S A CLARA
ROLLCALL L .AN
1. Subiect: Chair/ViceChairSelection. MENI S'T" UNI DER PE', ,'L,A, oF
PERJt.JRY TpAr 01N CDAT
2. : Meeting of February 5, 2020. .ABULLETIN BOAR !J!X IALLa
Draft Minutes
SIGINATURB
POSTPONEMENTS
ORAL COMMUNICATIONS
This portiort of the meeting is reserved for persons wishing to address the commission on arty matter ;not
oft the agenda. Speakers are Limited to three (3) minutes. In most cases, State law wil7 prohibit the
commission from making any decisions roith respect to a matter not listed on the agenda
WRITTEN COMMUNICATIONS
OLD BUSINESS
3. $: Public Works Update on Library, Parking and Transportation Options,
Including But Not Limited to Satellite Parking Opportunities, Secure Bicycle Parking,
and Efforts to Encourage Visitors to Civic Center Plaza to Walk, Bike, or Travel by Bus
or Shuttle Whenever Possible. Review Parking and Transportation Guidance Related to
the Library/Civic Center Plaza and Offered by Council and Staff During the 2/4/2020
Special Council Meeting (2020-2021 Work Program).
4. $: Discuss Poet Laureate Program and Budget.
Page I
Libtary Commission Agenda March 4, 2020
5.$: Update on Collaboration Opportunities and Tour of De Anza Community
College Library. Include Discussion of the Community's Need for Study, Meeting and
Programming Space and Any Opportunities to Open Up Facilities at De Anza
Community College and Other Cupertino Locations, If Any, For Community Use.
6. $: Discuss Possible Coffee Talk Series With Library Commissioners to Meet
Community Members and Listen to Concerns.
7., $: Santa Clara County Library Patron Survey Review.
NEW BUSINESS
8.$: Receive Presentation from the Library District About the Library's New
Website.
9. $: Presentahon on 2020 Census.
ST AFF AND COMMISSION REPORTS
10. $: Receive Monthly Update Reports from:
Cupertino Commuity Librarian
County Librarian Monthly Update
Library Expansion Working Group
Friends of the Library
Cupertino Library Foundation
Commissioners
Poet Laureate
Staff
ADJOURNMENT
by compliance roith the Americans zoith Disabilities Act (ADA), anyone who is plartrting to attend the
next meetirtg who is visually or hearing impaired or has any disability that needs special assistance
should call the City C7erk's Office at 408-777-3223, 48 hours in advance of the meeting to arrartge for
assistance. llpon request, in advance, by a person with a disabi)ih), meeting agendas and writings
distributed for the meetirtg that are public records w'dl be made available in the appropriate alternative
format. A7S0 upon request, 'm advance, an assistive Listening device can be made available for use
during the meeting.
Any writings or documents provided to a majority of the members after publication of the agertda voill
be made available for public inspection. Please corttact the City Clerk's Office irt City Hall located at
10300 Torre Avertue during normal bus'mess hours.
Page 2
Library Commission Agenda March 4, 2020
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supp7ementa7 materia7 to the agendized item. These roritten
communications are accessible to the public through the Cih)'s roebsite and kept in packet archives. You
are hereby admonished riot to include arxy personal or private irtformation in written commurtications to
the City that you do not zoish to make public; do'mg so shall cortstitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members concernirxg any item that is described in the
rtotice or agenda for this meeting, before or during corxsideration of that item. If you roish to address the
members on any other item not on the agenda, you may do so during the pub7ic commenf.
Page 3
CUPERTINO
CITY OF CUPERTINO
AGENDA
LIBRARY COMMISSION
Cupertino Library, 10800 Torre Ave, 2nd Floor ThinkTank
Wednesday, February 5, 2020
7:00 PM
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on arty matter not
on the agenda. Speakers are 7imited to three (3) minutes. by most cases, State lazo wil7 prohibit the
commission from making any decisions with respect to a matter not Listed on the agertda
WRITTEN COMMUNICATIONS
OLD BUSINESS
$: Review and Finalize Commission Proposals for the 2020/2021 City Work
Program.
Draft Proposals 2020-2021 Work Program
Attadiment
4. $: Discuss Ideas for Library Commission to Work With Teen Commission
Regarding Hosting an Event for Middle School Students.
$: Receive Recommendation of 2020/2021 Poet Laureate from the Selection
Committee and Provide Recommendation to City Council. Discuss Plans for Honoring
and Celebrating Cupertino's 2018/2019Poet Laureate as well as Welcorning the
2020/2021 Poet Laureate. Assign Tasks for Upcoming Celebration Events, As Needed.
Page I
Libtary Commission Agenda February 5, 2020
6.$: Follow-Up on Library Commission's Efforts Regarding Library Parking and
Transportation Options.
Email Response
Attad"irnent I
Attachment 2
Email to Council
Letter To Council I
Letter To Coincil 2
NEW BUSINESS
7. $: Discuss Collaboration Opportunities with DeAnza Community College
Library.
8. ': Receive Report on Santa Clara County Library Patron Survey.
9. $: Discuss Possible Coffee Talk Series With Library Commissioners to Meet
Community Members and Listen to Concerns.
10. J: Consider Letter of Appreciation for County Librarian Nancy Howe on the
Occasion of Her Retirement.
Draft Letter
ST AFF AND COMMISSION REPORTS
11. $: Receive Monthly Update Reports from:
Cupertino Community Librarian
County Librarian Monthly Update
Library Expansion Working Group
Friends of the Library
Cupertino Library Foundation
Commissioners
Poet Laureate
Staff
ADJOURNMENT
In compliance zoith the Americans with Disabilities Act (ADA), anyone who is planning to attend the
next meeting zoho is visually or hear'mg impaired or has any disability that rieeds special assistance
should call the Cih) Clerk's Office at 408-777-3223, 48 hours'm advance of the meeting to arrange for
assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings
distributed for the meetirtg that are public records will be made available'm the appropriate alternative
format. Mso upon request, in advance, an assistive Listening device can be made available for use
Page 2
Library Commission
duriryg the meeting.
Agenda February 5, 2020
Arty writings or documents provided to a majority of the members after puMication of the agenda roill
be made available for public'mspecf-ion. Please contact the City Clerk's Office in Cih) Hal7 located at
10300 Torre Avenue during norma7 business hours.
IMPORTANT NOTICE: r4ease be advised that pursuant to Cupertino Municipa7 Code 2.08.100
written communications serxt to the Cupertino Cih) Courtcil Commissioners or City staff concerning a
matter on the agenda are irrcluded as supp(emental material to the agendized item. These zorittert
communicatiorts are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished riot to'mclude arty personal or private i4ormation in writtert communications to
the City that you do not roish to make puMic; doing so shall constitute a roaiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members concerning arty item that is described in the
notice or agertda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
Page 3
CuPERTlNO
CITY OF CUPERTINO
AGENDA
LIBRARY COMMISSION
Cupertino Library, 10800 Torre Ave, 2nd Floor ThinkTank
Wednesday, January 8, 2020
7:00 %
Special Meeting
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCI[,
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertirxo Library Commission is hereby
called for Wednesday, January 8, 2020, commertcirtg at 7:00 p.m. at 2nd floor Think Tartk Room, 10800
APPROV AL OF MINUTES
CALL TO ORDER
l: Regular Meeting of December 4,'1MJ9;[-ETIN
DraftMiraites : lrVO
DARE
RO[I, CALL
POSTPONEMENTS
Si(iNy-!-laLf f2iE
ORAL COMMUNICATIONS
This portion of the meetirtg is reserved for persons wishing to address the commission ort any matter not
on the agenda. Speakers are Limited to three (3) minutes. Inn most cases, State Lava will prohibit the
commission from making any decisions with respect to a matter not Listed on the agenda
WRITTEN COM'MUNICATIONS
OLD BUSINESS
2.Receive Update and Provide Comments Regarding the Library Expansion.
Attachi'nent A
Attacl'iment B
Attcichinent C
Page 1
Libtary Commission Agenda January 8, 2020
3. $: Discuss Ideas for Library Commission to Work With Teen Cornrnission
Regarding Hosting an Event for Middle Sdiool Students.
$: Discuss Recruitment Tasks, Timeline, Action Plan, and/or Promotional
Material for Selecting the 2020-2021 Poet Laureate. Discuss Plans for Honoring and
Celebrating Cupertino's 2018-2019 Poet Laureate as well as Welcoming the 2020-2021
Poet Laureate. Assign Tasks for Upcorning celebration Events, As Needed.
$: Consider Revised Draft Letter to Council to Address Abuse of the 4-Minute
and Special Use Parking Located Near the Book Return and Support Options to
Consider Priority Uses of Parking Lot Real Estate and/or Increase Enforcement
Opportunity for Use of the 4-Minute Parking Stalls, Special Use Parking, and Patrol of
Wider Civic Center Area. Consider Parking Analysis Data, if Available. Revise Draft
Letter as Needed.
$: Receive Update From the Working Group Regarding New/Potential Quiet
Zones md Signage in the Library.
NEW BUSINESS
Discuss Commission Proposals for FY 2020-2021 City Work Program.
Attachinent A
Attadunent B
Attachinent C
Attachment D
Attacl"unent E
8. $: DiscuSS Possible Coffee Talk Series With Library Cornrnissioners to Meet
Community Members and Listen.to Concerns.
ST AFF AND COMMISSION REPORTS
$: Receive Monthly Update Reports from:
Cupertino Cornrnunity Librarian
County Librarian Monthly Update
Library Expansion Working Group
Friends of the Library
Cupertino Library Foundation
Cornrnissioners
Poet Laureate
Staff
Page 2
Library Commission Agenda January 8, 2020
ADJOURNMENT
Iff compliance with the Americans with Disabilities Act (ADA), anyone who is plarming to attend the
next meeting who is visually or hearing impaired or has any disabi7ih) that needs specia7 assistance
shotdd call the Cih) Clerk's Office at 408-777-3223, 48 hours'm advance of the meeting to arrange for
assistance. Upon request, in advance, by a person zoith a disabilih), meeting agendas and writings
distributed for the meeting that are public records roill be made available Erg the appropriate a7ternative
format. Nso upo;n request, in advance, an assistive listert'trtg device can be made availab7e for use
during the meeting.
Any zoritings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk's Office'm City Hall located at
10300 Torre Avergue during norma7 business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino Cih) Council, Commissioners or City staff concerning a
matter 072 the agenda are included as supplemental material to the agendized item. These roritten
communications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished ;+'ot to include any personal or private i4ormation in zoritten commwications to
the City that you do not roish to make public; doing so shall constitute a waiver of any privacy rights
you may have 072 the information provided to the Cih).
Members of the public are entitled to address the members concerning any item that is described in the
rtotice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members 072 any other item not on the agenda, you may do so during the puMic comme;nt.
Page 3
CITY OF CUPERTINO
AGENDA
STATE OF CALIFORNIA
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV.
2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube
and www.Cupertino.org/webcast
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Thursday, August 6 to the Commission at
parkscommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at parkscommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email parkscommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
Page I
Parks and Recreation CommissionParks and Recreation Commission Agenda August 6, 2020
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:- "
Online
Please click the link below to join the webinar:
https://cityofcupertino.zoom.us/;webinar/register/WN6TOrECFvQJu7mfhGNPtUlw
Phone
Dial 888 788 0099, enter Webinar ID: 916 9742 9870 (Type '9 to raise hand to speak)
Unregistered participants will be calledon by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (EMEA)
103.122.166.55 (Australia)
69.174.57.160 (Canada)
Meeting ID: 916 9742 9870
SIP: 91697429870@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email w"th
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public, ff you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
Page 2
Patks and Recreation Commission Agenda August 6, 2020
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
PLEDGE OF ALLEGIANCE
ROLL CALL
CEREMONIA[ MATTERS AND PRESENT ATIONS
1.$: Receive Email Phishing Campaign Presentation from Chief Tedinology Officer
Mitchell.
APPROV AL OF MINUTES
2. : Meeting of July 2, 2020.
Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission 072 arty matter
within the jurisdiction of the Commission and not ort the agertda. Speakers are limited to three (3)
minutes. In most cases, State Law will prohibit the Commissiort from makirtg any decisions with respect
to a matter not 072 the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
3.Update on the Coronavirus' Impacts to Cupertino Parks and Recreation
Programs.
4.Rancho Rinconada Recreation and Park District Survey Results and Options
for Additional Community Outrea
Attachtnent A - Rancho Rinconda Survey Overview
Page 3
Parks and Recreation Commission Agenda August 6, 2020
5.Update on the Parks and Recreation Strategic Plan.
Attachment A - Key Opportiu"iities Matrix
Attachment B - Park Description Matrix
Attachment C - Park and Facility Map
NEW BUSINESS
ST AFF AND COMMISSION REPORTS
6.$: Receive Monthly Update Reports from:
- Director
- Commissioners
COMMISSIONER ATTENDANCE AT FUTURE MEETINGS AND EVENTS
ADJOURNMENT
In compliance with the Americarts with Disabilities Act (ADA), anyone who is plaming to attertd this
te7econference meeting who is visually or hear'mg impaired or has arty disabilih) that needs special
assistance should cal7 the City Clerk's Office at 408-777-3223, at Least 48 hours irt advance of the
meeting to arrange for assistance. In addition, upon request, Erg advance, by a persorx with a disabilify,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Arty writings or documertts provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk's Office irt City Hall Located at
10300 Torre Avertue during norma( busirtess hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertirto Municipal Code 2.08.100
writtert commurticatiorts seryt to the Cupertino City Councir, Commissiorters or City staff concerrzing a
matter on the agenda are included as supplemental material to the agendized item. These writtert
communications are accessible to the public through the City's website arid kept in packet archives. You
are hereby admonished rtot to include any persona{ or private irtformation in written commurtications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have ort the informatiort provided to the City.
Members of the public are entitled to address the members concernirtg any item that is described in the
notice or agenda for this meet'mg, before or dur'mg consideratiort of that item. If you wish to address the
members on arty other item not on the agertda, you may do so during the public commertt.
Page 4
7:00 STED TH'E NO aa hit-y,x ON 'rhp
BULLETIN BO HALL
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV.
2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube
and www.Cupertino.org/webcast
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00p.m. on Thursday, July 2to the Commission at
parkscommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at parkscommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email parkscommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Page I
PprksandRecreationCommission , . ,4genda July2,2020
; ('ral publi.c comments will be-accepted during the teleconference meeting. Comments may
b'e made during "oral communications" for matters not on the agenda, and during the
public comment period for each'agenda item.
To address the Commission, click- on the link below to register in advance and access the
meeting:
Online
Please click the Iink below to join the webinar:
https://cityofcupertino.zoom.us/webinar/register/WNvPJOInxATGG43reHIXaFwA
Phone
Dial 888 788 0099, enter Webinar ID: 926 7960 2444 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 926 7960 2444
SIP: 92679602444@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
Page 2
Parks and Recteation Commission Agenda July 2, 2020
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
CA[[ TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROV AL OF MINUTES
1. $: Meeting of June 4, 2020.
Draft Minutes
POSTPONEMENTS
2.$: Satellite community Garden Project.
Staff Reoort
ORAL COMMUNICATIONS
This portion of the meet'mg is reserved for persons wishirtg to address the Commission on any matter
within the jurisdiction of the Commissiory and not 07? the agenda. Speakers are Limited to three (3)
minutes. by most cases, State law will prohibit the Commission from making arty decisions with respect
to a matter not 071 the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
3.$: Update on the Coronavirus' Impacts to Cupertino Parks and Recreation
Programs.
Staff Report
4.$: Provide Recommendation to City Council Regarding the Dog Off Leash Area
Trial at Jollyman Park.
Staff Report
A - DOLA Written Comrminications to Parks and Recreation Commission
B - Comttuinication Received Regarding the Jollyman Dog Off Leash Area Trial
C - Parks and Recreation Department Log for Jollyman Dog Off Leash Area
Page 3
Parks and Recreation Commission Agenda July 2, 2020
5.Parks and Recreation Commission FY 2020/21 Work Program.
A - Guidance on Commission Work Programs FY 2020/21
B - Parks and Recreation Commission Overview
C - Parks and Recreation Commission FY 2019/20 Work Program
D - Parks and Recreation Commission Proposed Work Program FY 2020/21
E - Parks and Recreation Commission Proposed Amended Work Program FY 2020/21
F - Adopted City Work Program FY 2020/21 Amended 6.2.2020
NEW BUSINESS
ST AFF AND COMMISSION REPORTS
6.$: Receive Monthly Update Reports from:
- Director
- Commissioners
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
ADJOURNMENT
In comp7iartce with the Americans with Disabilities Act (ADA), anyone who is plarming to atterxd this
teleco4erertce meeting who is visually or hearirtg impaired or has arty disab'dity that rteeds special
assistance should cau the City Clerk's Office at 408-777-3223, at least 48 hours irt advance of the
meeting to arrange for assistance. by additiort, upon request, in advartce, by a person with a disability,
meetirtg agertdas and writings distributed for the meeting that are public records wil7 be made availab7e
Erg the appropriate alternative format.
Arty writings or documents provided to a majority of the members after pubrication of the agenda wil(
be made available for public inspection. P4ease contact the City Clerk's Office'm City Hal7 located at
10300 Torre Averxue dur'mg norma7 business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cuperti'no City Courtcil, Commissioners or Cih) staff co;ncern'mg a
matter 071 the agenda are included as supplemental materia( to the agendized item. These writtert
communications are accessible to the public through the Cih)'s website and kept inn packet archives. You
are hereby admonished not to include any persona7 or private information ire writterx commurticatiorts to
the City that you do not wish to make public; doing so sha77 cortstitute a waiver of any privacy rights
you may have on the informatiort provided to the City.
Members of the public are entit7ed to address the members concerning any item that is described in the
rtotice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not 072 the agertda, you may do so during the public comment.
Page 4
Parks and Recreation Commission Agenda
Page 5
July 2, 2020
CITY OF CUPERTINO
AGENDA
CUPERTINO PARKSANDRECREATIONCOMMISSION
10350 Torre Avenue, Community Hall
Thursday, March 5, 2020
7:00 PM
This Meeting Will Be Televised
CALL TO ORDER STATE OF CALIFORNIA
R(,LLCALL EMPLOYI"30,I-JJJJTYOFCtJPE.RnNO
BOAR,D T u'TY HALL.
PLEDGE OF ALLEGIANCE
1. $: Chair/Vice Chair Selection.
APPROV AL OF MINUTES BU,'LET NN
2. $: Special Meeting of February 6, ")UAnlXB' §Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wish'mg to address the commission on any matter not
07? the agenda. Speakers are Limited to three (3) m'mutes. In most cases, State law wil7 prohibit the
commissiort from making any decisions with respect to a matter not listed on the agenda
WRITTEN COMMUNICATIONS
3. $: California Association of Parks and Recreation Commissioners and Board
Members.
OLD BUSINESS
4.Receipt of the Marketing Report Prepared by Learning Resources Network
(LERN)
A - City of Cupertino Marketing Report Produced by LERN
Page I
Parks and Recreation Commission Agenda March 5, 2020
5.Blackberry Farm Entrance Road Improvement - Feasibility Study Alternatives.
A - Public Meeting Flyer
6.Receive a Presentation on the Senior Center's Classes and Programs.
7. $: Rancho Rinconada Recreation & Park District.
A - lublic Review Draft Report, Special Study Govemance Options, Rancho Rinconada Recreation and
Park District, January 29, 2020
B - Letter from RanTho Rinconada Board
C - Information from District residents Sophia Badillo and Sandy Yeaton
D - Letter from LAFCO Execitive Director Neelima Palaa'ierla
E - LAFCO Service Review 2007
F - LAFCO Service Review 2013
Satellite Cornrnunity Garden Project.
A - List of potential locations for Satellite Comrnu"iity Gardens
9.$: Dog Off-Leash Area Update.
Staff Rei:iort
10. $: Parks and Recreation Master Plan Update and Appointments to Assist With
the Development of the Specific Plan.
NEW BUSINESS
ST AFF AND COMMISSION REPORTS
11. $: Receive Monthly Update Reports from:
- Director
- Commissioners
ADJOURNMENT
Irx compliance with the Americarts with Disabilities Act (ADA), anyone who is planning to attertd the
next meeting who is visually or hearing impaired or has any disability that needs specia7 assistance
shouU call the Cih) Clerk's Office at 408-777-3223, 48 hours irt advance of the meeting to arrange for
assistance. Upon request, in advance, by a person with a disab'dity, meeting agendas and writings
distributed for the meeting that are public records will be made available in the appropriate alterrxative
format. Also upon request, in advance, an assistive 7isteniryg device can be made available for use
Page 2
Parks and Recreation Commission Agenda March 5, 2020
during the meetirtg.
Any writings or documents provided to a majority of the members after publication of the agertda will
be made available for public'mspection. Please corttact the Cih) Clerk's Office in City Hall Located at
10300 Torre Avertue dur'mg normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Mtozicipa7 Code 2.08.100
written commwications sent to the Cupertino City Council Commissioners or Cih) staff concerning a
matter ory the agenda are included as supplemental material to the agertdized item. These written
communications are accessible to the public through the Cihjs roebsite and kept in packet archives. You
are hereby admonished rzot to include any persona( or private information in written communications to
the City that you do riot wish to make public; doing so shall constitute a waiver of arty privacy rights
you may have ort the information provided to the City.
Members of the public are entitled to address the members concernirxg any item that is described in the
rxotice or agenda for this meet'mg, before or during consideration of that item. If you roish to address the
members 072 any other item not on the agenda, you may do so during the public comment.
Page 3
CITY OF CUPERTINO
AGENDA
C U p= RTI xo PARKS AND RECREATION COMMISSION
10350 Torre Avenue, EOC
Thursday, February 6, 2020
19:00
Televised Special Meeting (due to location change)
Amended
Amended on 1/31/20 to add Notice and Call for Special Meeting language.
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO PARKS &
RECREATION COMMISSION
NOTICE IS HEREBY GIVEN that a special meeting of the Parks and Recreation Commission is hereby
called for Thursday, February 6, 2020 commencing at 7:00 p.m. in the EOC at Cupertirto City Hail,
10300 Torre Ave. Cupertino, CA. Said specia7 meeting shal7 be for the purpose of cortductirxg business
on the subject matters listed below under the heading, "Special Meeting".
SPECIAL MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
CEREMONIA[ MATTERS AND PRESENT ATIONS
( (l(lx
Page I
Patks and Recreation Commission Agenda Febnuary 6, 2020
This portion of the meeti;ng is reserved for persons wishing to address the commission on any matter not
on the agertda. Speakers are Limited to three (3) minutes. h most cases, State 7azo will prohibit the
commission from making any decisions zoith respect to a matter not Listed ort the agenda
WRITTEN COMMUNICATIONS
OLD BUSINESS
4.$: Satellite Community Garden - Update
Staff Report
Attachment A
Attachment B
5.Review and Finalize Commission Proposals for the 2020/2021 City Work
Program.
Attachment A
Attachment B
Attachment C
Attachment D
Attachment E
6.$: Parks and Recreation Master Plan Update.
Staff Reoort
NEW BUSINESS
7.$: Blackberry Farm Entrance Road Improvements
Meeting.
Staff Report
Attachment
Feasibility Study Public
8. $: Sdiedule Commissioner's Attendance of Mayor's Monthly Meetings.
-ST AFF AND COMMISSION REPORTS
9. $: Receive Moldy Update Reports from:
- Director
- Commissioners
ADJOURNMENT
In compliance zoith the Americans with Disabilities Act (ADA), anyorte who is plartning to attend the
next meet'mg who is visually or heariryg impaired or has any disability that meds special assistance
should cal7 the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for
Page 2
Parks and Recreation Commission Agenda February 6, 2020
assistance. Upo;n request,'m advance, by a person with a disability, meeting agendas and writ'mgs
distributed for the meeting that are public records will be made available in the appropriate alternative
format. Also upon request, in advance, an assistive Listening device can be made available for use
during the meeting.
Any writings or documents provided to a majority of the members after publication of the age;+zda will
be made available for public inspection. P4ease contact the City Clerk's Office in City Hall located at
10300 Torre Avertue during norma7 busirtess hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communicatiorts are accessible to the public through the Cih)'s roebsite and kept in packet archives. You
are hereby admonished not to include arty persorta7 or private'mformation in written commurtications to
the City that you do not wish to make public; doing so shal7 constitute a zoaiver of any privacy rights
you may have 07? the information provided to the City.
Members of the public are erttit7ed to address the members concernirxg any item that is described in the
rtotice or agenda for this meet'mg, before or during consideratio;n of that item. If you wish to address the
members on any other item riot on the agertda, you may do so during the public comment.
Page 3
CrFY OF
CuPERTINO
PAR[S AND IEClEjknON DEPARTMENT
QU:lNllLANI CO'MMUlNlmtY CEAlnTER:
11D11aS fNIORTH SNalLlltNIG ROAD a €UIPER?lNIOi, CA g5DillA-5732
TELEPHOiNlE: ((4B3))) 777-3112(11 * FAX: (i418) 777-1'3G6.
CUiPE["ffl1N:Oi.OiRG
CUPERTINO PARKS AND RECREATION COMMISSION
NOTICE OF CANCELLATION
NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino
Parks and Recreation Commission scheduled for Thursday, February 6, 2020 was
cancelled due to a lack of quorum. A special meeting will be held on Thursday,
February 6, 2020 beginning at 7:00 p.m. at the Cupertino City Hall EOC, 10800
Torre Ave., Cupertino, Califomia 95014.
Dated this 24'h day of January, 2020
/s/ Randy Schwartz
Interim Director, Parks and Recreation Department
BULLETIN BOARD AT C.ITY HALL.
CITY OF CUPERTINO
AGENDA
C uPE RTI N o PARKS AND RECREATION COMMISSION
l0350'Torre Avenue, Community Hall
Thursday, January 9, 2020
7:00 PM
Televised Special Meeting
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO PARKS AND
RECREATION COMMISSION
NOTICE IS HEREBY GrVEN that a special meeting of the Cupert'mo Parks and Recreatiort
Commissiort is hereby called for Thursday, January 9, 2020, commenc'mg at 7:00 p.m. at Commtmity
Hail, 10350 Torre Ave, Cupertino, California 95014. Said specia7 meeting shall be for the purpose of
co;nductirtg business on the subject matters Listed below under the heading, "Specia7 Meeting".
SPECIAL MEETING
STATE OF CALNFORNIA
CALLTOORDER ')SS.
ROLLCALL 'TK--\- DEPART-
Draft Minutes
DA['B NGNATURE
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on a;ny matter not
rm the agenda. Speakers are limited to three (3) minutes. In most cases, State Law will prohibit the
commission from making any decisiorts with respect to a matter not Listed on the agenda
WRITTEN COMMUNICATIONS
OLD BUSINESS
2.l: Quarterly Update on Youth and Teen Services.
Page I
CITY OF CUPERTINO
AGENDA
c UPE RTI N o PARKS AND RECREATION COMMISSION
10350 Torre Avenue, Community Hall
Thursday, January 9, 2020
7:00 PM
Televised Special Meeting
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO PARKS AND
RECREATION COMMISSION
NOTICE IS HEREBY GrVEN that a special meeting of the Cupertiryo Parks and Recreation
Commission is hereby called for Thursday, January 9, 2020, commencing at 7:00 p.m. at Community
Hall 10350 Torre Ave, Cupertino, California 95014. Said specia7 meeting shall be for the purpose of
conducting busiryess on the subject matters listed below under the heading, "Special Meeting".
SPECIAL MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROV AL OF MINUTES
1.$: Regular Meeting of December 5, 2019.
Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commissiort 072 any matter not
O?? the agenda. Speakers are limited to three (3) minutes. In most cases, State law zoill prohibit the
commission from making any decisions roith respect to a matter not listed on the agenda
WRITTEN COMMUNICATIONS
OLD BUSINESS
2.$: Quarterly Update on Youth and Teen Services.
Staff Re'oort
Page 1
Parks and Recreation Commission Agenda January 9, 2020
NEW BUSINESS
3.2019 Holiday Events.
4.Commission Proposals for the 2020/2021 City Work Program.
Attachment A
Attachment B
Attachment C
Attachment D
Attachment B
ST AFF AND COMMISSION REPORTS
5.l: Receive Monthly Update Reports from:
- Director
- Commissioners
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyorte who is plann'mg to attertd the
next meetirtg who is visuauy or hearing impaired or has any disability that needs special assistance
should cab) the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for
assistartce. upon request, irt advance, by a person with a disabilih), meetirtg agendas and writings
distributed for the meeting that are public records will be made available in the appropriate alternative
format. Also upon request, in advance, an assistive 7isterting device can be made ava'dable for use
durirtg the meet'mg.
Aryy writ'mgs or documents provided to a majority of the members after publication of the agertda wil[
be made availab7e for public inspection. Please contact the City Clerk's Office irt City Hall located at
10300 Torre Avewe dur'mg rtormal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sertt to the Cupertino City Council Commissioners or City staff concerning a
matter O?? the agenda are included as supplemental material to the agendized item. These writtert
communications are accessible to the puMic through the City's website and kept in packet archives. You
are hereby admortished not to include any persortal or private information irt written communicatiorxs to
the City that you do riot roish to make public; doing so shal) cortstitute a waiver of a'ny privacy rights
you may have on the i4ormation provided to the City.
Members of the public are entitled to address the members concernirvg a;ny item that is described in the
Page 2
Parks and Recreation Commission Agenda January 9, 2020
rxotice or agenda for this meeting, before or during cortsideration of that item. If you wish to address the
members ort any other item not 07? the age;+zda, you may do so duriryg the public commeryt.
Page 3
PLANNING CO
CUPERTINO Th2WFCUPDEERP'rAINRTO
Thisisateleconferencemeetin4'!t,o g,cat7on.g PEN OF
POSTED T -E -N r'-NC)7-,'K D O-m T-I-I-E
,qp.5LETIN 6 HALL.
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV.
2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube
and www.Cupertino.org/webcast
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Tuesday, September 22nd to the Commission at
planningcommission@cupertino.org. These e-mail comments will be received by the
Commission membets before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at planningcommission@cupertino.org. The staff liaison will read the emails
into the record, and display any attachments on the screen, for up to 3 minutes (subject to
the Chair's discretion to shorten time for public comments). Members of the public that
wish to share a document must email planningcommission@cupertino.org prior to
speaking.
3) Teleconferencing Instructions
Members of the public may obsetve the teleconference meeting or provide oral public
comments as follows:
Page I
PlanningCommission Agenda September22,2020
6raI public comments will be acce:ted(a5nring the teleconference meeting. Comments may
' !!e maJt=q4ring "oral communications"afor matters not on the agenda, and during the
public comment period for each agenda item.
To ad,4yess, }pe Commission, click. on the link below to register in advance and access the
meeting:-
Online
Pleas.e cljck tl3e link below to join the :webinar:
https://cityofcupertino.zoom.us/webinar/register/WNDcqiUOtMQUqz26v4wWrFg
' Phone ' a o "
l.
Dial 888 788 0099 and enter Webinar ID: 961 1886 9429 (Type '9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US Went)
162.255.36.11 (US East)
Meeting ID: 961 1886 9429
SIP: 96118869429@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand,"
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
Page 2
Planning Commission Agenda September 22, 2020
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
'ROLL CALL
APPROVAL OF MINUTES
1. $: Approval of the Draft Minutes of August 25, 2020
Recommended Action: Approve or modify the Draft Minutes of August 25, 2020
Draft A&uites of August 25, 2020
STUDY SESSION
2.Study Session and presentation on the transition from Level of Service (LOS)
to Vehicle Miles Traveled (VMT) for determination of transportation impacts under
CEQA, a change required by Senate Bill (SB) 743.
Recommended Action: Receive presentation and provide any input to Staff
POSTPONEMENTS
3. $: Min"iicipal Code Amendment to Chapter 5.48, Mobile Vendor, to consider
updates to definitions and regulations. Application No(s): MCA-2020-004; Applicant(s):
City of Cupertino; Location: Citywide (Postponed to the October 13, 2020 meeting)
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons roishing to address the Commission on any matter
with'm the jurisdictio;n of the Commission and not 072 the agenda. Speakers are Limited to three (3)
.m'mutes. In most cases, State (aw will prohibit the Commission from making any decisions with respect
to a matter not 07? the agenda.
WRITTEN COMMUNICATIONS
CONSENT CALENDAR
lIrdess there are separate discussions andlor actions requested by council, staff or a member of the
public, it is requested that items tmder the Consent Calendar be acted on simultaneously.
Page 3
Planning Commission Agenda September 22, 2020
PUBLIC HEARINGS
4.$: Consider Municipal Code Amendments to CMC Chapter 10.48 Community
Noise Control to regulate leaf blowers to implement the Fiscal Year 2020/21 City
Council Work Program items related to Ordinance updates on gas-powered leaf
blowers. (Application No. MCA-2020-002; Applicant: City of Cupertino; Location:
Citywide) (Continued from September 15.)
Recornrnended Action: That the Planning Commission conduct the public hearing and
adopt the Draft Resolution recommending that the City Council adopt an Ordinance to:
1. Find that the proposed action is exempt form CEQA; and
2. Recommend the approval of amendments to Chapter 10.48, Community Noise
Control, for leaf blower regulations per the Draft Resolution
Tentative City Council hearing date: October 20, 2020
Staff Reoort
1 - Draft Resolution
2 - Comparison of Neighboring Jurisdictions
3 - Redline Ordinance Amendments
OLD BUSINESS
NEW BUSINESS
ST AFF AND COMMISSION REPORTS
ADJOURNMENT
If you challenge the action of the P4artrting Commission irt court, you may be limited to raising only
those issues you or someone else raised at the public hearing described in this agenda, or in writtert
correspondence delivered to the City of Cupertino at, or prior to, the public hearing. Irt the event an
action takert by the P4a;nryirtg Commission is deemed objectionable, the matter may be officially appealed
to the City Council in writing within fourteen (14) days of the date of the Commission's decision. Said
appear is filed with the City Clerk (Ordinance 632).
In compliartce rnith the Americans with Disabilities Act (ADA), anyone who is p7annirtg to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records wil7 be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the Planrting Commissiort after publication of the
packet will be made available for public inspection in the Community Development Department located
Page 4
PlanningCommission Agenda September22,2020
at City Hall, 10300 Torre Avenue, during norma7 business hours and in Plarming packet archives
[inked from the agertda/m'mutes page on the Cupertino web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sertt to the Cupertino City Co'tmcil Commissioners or City staff corxcerning a
matter 07? the agenda are i;ncluded as supplemental material to the agendized item. These written
communications are accessible to the public through the Cih)'s roebsite and kept in packet archives. You
are hereby admo;nished not to include any personal or private information'm zoritten communications to
the Cih) that you do not wish to make public; doing so shall cortstitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the Planning Commission concerning any item that is
described in the notice or agenda for this meetirxg, before or durirtg consideration of that item. If you
wish to address the Planning Commission on any issue that is 072 this agenda, please complete a speaker
request card 7ocated in front of the Commission, artd deliver it to the Cih) Staff prior to discussion of the
item. W7zert you are called, proceed to the podium arid the Chair will recognize you. If you wish to
address the Planning Commission 07? any other item not on the agenda, you may do so by during the
public comment portion of the meeting fol7owing the same procedure described above. Please Limit your
commeryts to three (3) minutes or Less.
For questions ort any items in the agerxda, or for documents related to any of the items O?? the agenda,
contact the Plarming Department at (408) 777 3308 or plarming@cupert'mo.org.
Page 5
CITY OF CUPERTINO
CUPERTINO
STATE OF CALIFORNTA )
A(a":NnA ii aiii** ISS,
PLANNING COUNTYOF S iq- ! A,
'--'- \YOFCUPERTINOThisisateleconferencemeetin with h E .,N,l,)IER, P DEPART.
Tuesday' 6: E) "R,N(DATE'2 p!m!5A%t'YF
POSTED THE NOTIc a GENDA ON THE
Teleconferau BOARD N-IALL,
TELECONFERENCE / PUBLIC PARTICIPA
SPREAD OF COVID-19
TI O HELP STOP THE
SIGNATURE
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV.
2) The meeting will also be streamed live on and online at wwvv.Cupertino.org/youtube
and www.Cupertino.org/webcast
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Tuesday, September 22nd to the Commission at
planningcommission@cupertino.org. These e-mail comments will be received by the
Commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at planningcommission@cupertino.org. The staff liaison will read the emails
into the record, and display any attachments on the screen, for up to 3 minutes (subject to
the Chair's discretion to shorten time for public comments). Members of the public that
wish to share a document must email planningcommission@cupertino.org prior to
speaking.
3) Teleconferencing Instructions
Members of the public may obseive the teleconference meeting or provide oral public
comments as follows:
Page I
Planning Commission Agenda Septembez 22, 2020
Oral public comments will'be ;accepte;4 4uri":g the teleconference meeting. Comments may
be!'made during "oral communications" for matters not on the agenda, and during the
(' a To address the Commission,' click'ori 'the liffi'k below to register in advance and access the
nneeting,j '
", 'Online :'+
; Pleaseclickthelinkbelowtojointhewebinjr:
*Qhttps://cityofcupertino.zoom.us/w'e'binar7r-eagigter/WNDcqiUOtMQUqz26v4wWrFg
Dial 888 788 0099 and enter Webinar ID: 961 1886 9429 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 961 1886 9429
SIP: 96118869429@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
Page 2
Planning Commission Agenda September 22, 2020
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
ROLL CALL
APPROV AL OF MINUTES
1. $: Approval of the Draft Minutes of August 25, 2020
Recommended Action: Approve or modify the Draft Minutes of August 25, 2020
Draft Minutes of August 25, 2020
STUDY SESSION
2.$: Study Session and presentation on the transition from Level of Service (LOS)
to Vehicle Miles Traveled (VMT) for determination of transportation impacts under
CEQA, a change required by Senate Bill (SB) 743.
Recornrnended Action: Receive presentation and provide any input to Staff
Staff Report
POSTPONEMENTS
3. $: Municipal Code Amendment to Chapter 5.48, Mobile Vendor, to consider
updates to definitions and regulations. Application No(s): MCA-2020-004; Applicant(s):
City of Cupertino; Location: Citywide (Postponed to the October 13, 2020 meeting)
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. b't most cases, State law wil7 prohibit the Commission from makirtg any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
CONSENT CALENDAR
thatless there are separate discussions and/or actions requested by cotmcil, staff or a member of the
public, it is requested that items under the Consent Calendar be acted 07'l simultaneously.
Page 3
Planning Commission Agenda September 22, 2020
PUBLIC HEARINGS
4.$: Consider MunicipaI Code Amendments to CMC Chapter 10.48 Cornrnuruty
Noise Control to regulate leaf blowers to implement the Fiscal Year 2020/21 City
Council Work Program items related to Ordinance updates on gas-powered leaf
blowers. (Application No. MCA-2020-002; Applicant: City of Cupertino; Location:
Citywide) (Continued from September 15.)
Recommended Action: That the Planning Commission conduct the public hearing and
adopt the Draft Resolution recommending that the City Councffl adopt an Ordinance to:
1. Find that the proposed action is exempt form CEQA; and
2. Recommend the approval of amendments to Chapter 10.48, Community Noise
Control, for Ieaf blower regulations per the Draft Resolution
Tentative City Council hearing date: October 20, 2020
Staff Reoort
1 - Draft Resolution
2 - Comparison of Neighboring Jurisdictions
3 - Redline Ordinance Amendments
OLD BUSINESS
NEW BUSINESS
ST AFF AND COMMISSION REPORTS
ADJOURNMENT
If you challenge the action of the Plartning Commission inn court, you may be limited to raising 07273/
those issues you or someone else raised at the public hearing described in this agenda, or in writtert
corresponde;+'ice delivered to the Cih) of Cupertino at, or prior to, the public hearing. In the eve;nt an
action taken by the Planning Commissiort is deemed objectionable, the matter may be officiauy appealed
to the Cih) Couryci( in writirtg within fourteert (14) days of the date of the Commission's decisiort. Said
appea7 is filed zoith the City Clerk (Ordinartce 632).
Irt compliance with the Americans with Disabi(ities Act (ADA), anyone zoho is planning to attertd this
telecortference meeting who is visually or hearing impaired or has any disability that rteeds special
assistance should call the City Clerk's Office at 408-777-3223, at Least 48 hours in advarxce of the
meeting to arrartge for assistance. Irt addition, upon request, in advance, by a person with a disability,
meeting agendas and roritings distributed for the meeting that are public records zoiu be made available
in the appropriate alternative format.
Any zoritings or documertts provided to a majority of the Planrting Commissio;n after publication of the
packet will be made avai7able for public inspection in the Commurtity Developmertt Dqiartment located
Page 4
PlanningCommission Agenda September22,2020
at City Hail 10300 Torre Avenue, during norma7 bus'mess hours and in Planning packet archives
linked from the agenda/minutes page on the Cupertino web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
writtert commurtications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemerttal material to the agendized item. These zoritten
commwications are accessiMe to the puMic through the Cih)'s roebsite and kept in packet archives. You
are hereby admorxished not to include any personal or private irtformation in writtert communications to
the City that you do riot zoish to make public; doing so shall corxstitute a zoaiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the Plannirxg Commission concerning any item that is
described in the rtotice or agenda for this meeting, before or during consideration of that item. If you
wish to address the Plann'mg Commission on any issue that is 072 this agenda, please complete a speaker
request card 7ocated in front of the Commission, and deliver it to the City Staff prior to discussion of the
item. When you are called, proceed to the podium and the Chair wil7 recognize you. If you wish to
address the Planning Commission on any other item not on the agenda, you may do so by during the
public comment portion of the meeting fol7oroing the same procedure described above. Please Limit your
comments to three (3) miryutes or less.
For questions on any items in the agertda, or for documents related to any of this items 072 the agertda,
contact the P7arming Department at (408) 777 3308 or p7aming@cupertino.org.
Page 5
CITY OF CUf!B'ffllNC)xupogu+h
CUPE RTINO
TELECONFERENCE / PUBLIC
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV.
2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube
and www.Cupertino.org/webcast
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00p.m. on Tuesday, June 23to the Commission at
planning@cupertino.org. These e-mail comments will be received by the Commission
members before the meeting and posted to the City's website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at planning@cupertino.org. The staff liaison will read the emails into the
record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email planning@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
Page I
PlpningCommission Agenda
public comment period for each agenda item.
June 23, 2020
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Please click the link below to join the webinar:
https://cityofcupertino.zoom.us/webinar/register/WNGEfET4K6QOCsQRIlxrZbzA
Phone
Dial 888 788 0099 and enter Webinar ID: 921 4475 5849 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 921 4475 5849
SIP: 92144755849@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safati 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
Page 2
Planning Commission Agenda June 23, 2020
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public recotds will be made available in the appropriate altetnative
format.
ROLL CALL
APPROV AL OF MINUTES
1.$: Draft Minutes of June 15, 2020
Recommended Action: Approve or modify the Draft Minutes of June 15, 2020
Draft Minutes of June 15, 2020
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wish'mg to address the Commissio;n 07? any matter
withirt the jurisdiction of the Commission and not on the agenda. Speakers are 7imited to three (3)
m'mutes. In most cases, State law wiu prohibit the Commission from mak'mg any decisiorts with respect
to a matter not,on the agenda.
WRITTEN COMMUNICATIONS
STUDY SESSION
2.$: Study Session to provide an update on the Accessory Dwelling Unit
implementation
Recornrnended Action: Receive report and provide any inprit or direction to Staff
Staff Report
1 - Ordinance 20-2199 - Accessory Dwelling Units
2 - ADU FAOs handout
CONSENT CALENDAR
Unless there are separate discussions andjor actiorts requested by cotmcil, staff or a member of the
public, it is requested that items under the Consent Calendar be acted 072 simultaneously.
PUBLIC HEARINGS
OLD BUSINESS
NEW BUSINESS
ST AFF AND COMMISSION REPORTS
Page 3
Planning Commission Agenda June 23, 2020
ADJOURNMENT
If you challenge the action of the Plamting Commission in court, you may be limited to raising only
those issues you or someorte erse raised at the pub(ic hearing described in this agenda, or in written
correspondence delivered to the City of Cupertino at, or prior to, the public hearing. In the event a;n
action taken by the Plamirtg Commissio;n is deemed objectioryab7e, the matter may be officially appealed
to the City Council in writing withiry fourteen (14) days of the date of the Commission's decision. Said
appeal is fi'Led with the City Clerk (Ordinance 632).
In compliance rnith the Americans zoith Disabilities Act (ADA), anyone who is p(annirtg to attend this
teleconference meeting who is visually or hear'mg impaired or has any disability that rteeds specia[
assistance should cal7 the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of the
meeting to arrange for assistance. by addition, upon request, in advance, by a persort'with a disabi(ity,
meetirtg agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the Planning Commission after publicatiort of the
packet will be made ava'dab7e for public'mspection in the Community Development Department located
at City Hall, 10300 Torre Avenue, during rtormal busirtess hours and in Plartrting packet archives
7inked from the agenda/mittutes page on the Cupertino web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipa7 Code 2.08.100
written communicatiorts sent to the Cupertino City Council, Commissioners or City staff concern'mg a
matter 07? the agenda are included as supplemental material to the agendized item. These written
commurtications are accessible to the public through the CihJs website a;nd kept irt packet archives. You
are hereby admonished riot to'mc(ude any persona( or private information in rnrittert communications to
the City that you do rxot wish to make public; doirtg so shal7 constitute a waiver of any privacy rights
you may have 072 the i4ormation provided to the City.
Members of the public are entitled to address the P7annirtg Commission concerning arty item that is
described in the notice or agenda for this meetirtg, before or during corysideration of that item. If you
wish to address the Plann'mg Commission 072 any issue that is 072 this agenda, please complete a speaker
request card Located in frortt of the Commission, and dediver it to the City Staff prior to discussiort of the
item. W7';xert you are called, proceed to the podium a'nd the Chair zoil7 recognize you. If you wish to
address the P4anrting Commissio;n 072 a;ny other item ;not 072 the agenda, you may do so by during the
public comment portiori of the meeting following the same procedure described above. Please limit your
commertts to three (3) minutes or Less.
For questions on any items in the agenda, or for documents related to arty of the items orb the agenda,
contact the Planning Department at (408) 777 3308 or planning@cupertino.org.
Page 4
Planning Commission Agenda
Page 5
June 23, 2020
CITY OF CUPERTIN0
aM5'siml
TELECONFERENCE / PUBLIC PARTICIPATTON t:Nr(!)RMATIO SHEL STOP THE
In accordance with Governor Newsom's Executive Order No-29-20, this zoill be a teleconference
meeting without a physical Location to help stop the spread of COVID-19.
Members of the public wishing to observe the meeting may do so 'm one of the following ways:
1) Ttoze to Comcast Chartrte7 26 and AT&T U-Verse Chanrtel 99 on your TV.
2) The meeting will also be streamed 7ive on and ordine at www.Cupertino.org/youtube and
wwzo.Cupertino.org/zoebcast
yembers of the public zoish'mg comment on an item ort the agertda may do so in the fouowing zoays:
1) E-mai7 comments
E-mail comments received by 4:00 p.m. on the day of the meetirxg at planning@cupert'mo.org wil7 be
forwarded to the Planning Commissioners before the meeting and will be posted to the City's website
after the meeting.
2) To commertt by email durirtg the times for public comment (Oral Commurxicatiorxs or during the
Public Comment period for an agenda item) during the meeting, please send an emai7 to the r4anning
Department at plann'mg@cupertino.org. A Staff Member roUd read the email into the record, and
display any attachme;nts on the screeart, for up to 3 minutes (subject to the Chair's discretion to shorten
time for public commertts). Please emai7 arty attachments you would Like to have presertted prior to the
start of the meet'mg.
3) Teleco4erencmg Instructions
Members of the puMic may provide oral public comments during the telecortference meeting as follows:
Oral public comments wm be accepted during the teleconference meeting. Comments may be made
during "oral commtmications" for matters not on the agenda, and during the public comment period
for each agenda item.
To address the Planning Commission, follow the instructions below to access the meeting.
Page I
Planning Commission Agenda April 14, 2020
Phone
Dia7: 888-788-0099 or 877-853-5247 and ertter Webinar ID: 912 526 133 (Type *9 to raise hand to
speak)
The last four digits of your phorte number will be called when it is your turry to speak. W7zen called,
please limit your remarks to the allotted time.
Ort-Line
https://cityofcupert'mo.zoom.us/webinar/register/WNOq3hhfioSnGj2vSH8q4RQg
Or an H.323/SIP room system:
H.323:
162.255.37.II (US West)
162.255.36.11 (US East)
Meetirtg ID: 912 526 133
SIP: 912526133@zoomcrc.com
After registering, you will receive a co4rmation emai( contairting i4ormatiort about joining the
webinar. Registration begins at 6:30p.m.
Please read the fol7owing instructions carefidly:
1. You can directly download the teleconference software or connect to the meeting in your'mterrtet
browser. If you are using your brozoser, make sure you are using a currertt artd up-to-date brozoser:
Chrome 30*, Firefox 27+, Microsofi Edge 12+, Safari 7+. Certairt furtctiortality may be disab(ed in o(der
brozosers, includiryg Inter+tet Explorer.
2. You will be asked to enter an emai7 address and a name, fo71oroed by an emai7 with instructions on
hov.o to cortrtect to the meeting. Your email address will not be disclosed to the public. If you zoish to
make an ora7 public comment but do not wish to provide your name, you may ertter "Cuperti;no
Reside;nt" or similar desigrxatiorx.
3. W7zert the Chair ca(7s for the item on which you wish to speak, click 072 "raise hartd." Speakers will
be notified shortly before they are called to speak.
4. W/xert called, please limit your remarks to the time allotted a;nd the specific agertda topic.
ROLL CALL
APPROV AL OF MINUTES
1.
Page 2
Planning Commission Agenda April 14, 2020
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not 072 the agenda. Speakers are limited to three (3)
minutes. In most cases, State Law will prohibit the Commission from making any decisiorxs 'xoith respect
to a matter riot 072 the.agenda.
WRITTEN COMMUNICATIONS
CONSENT CALENDAR
Urdess there are separate discussions and/or actions requested by council, staff or a member of the
public, it is requested that items under the Consent Calendar be acted on simultaneously.
PUBLIC HEARINGS
2.$: Use Permit and Architectural and Site Approval to allow the conversion of two
existing retail buildings to a presaool and after school program, with associated site
modifications to provide for required outdoor play facilities. (Vidyarambh...The Right
Beginning). Application No(s).: U-2019-006, ASA-2019-010; Applicant(s): Devan
Namboodiri/Gryphon Creek; Location: 10041 N Blaney Ave and 20015 Stevens Creek
Blvd APN#316-23-036, 093 (Postponed from the March 24, 2020 meeting.)
Recornrnended Action: Conduct the public hearing and find:
1) that the project is exempt from CEQA; and
2) approve the applications per the Draft Resolutions
Janriary 16,
Planning Commission decision final unless appealled
Staff Report
1 - Draft Resolution for U-2019-006
2 - Draft Resolution for ASA-2019-010
3 - Operational Plan
4 - Noise Impact and Mitigation Study for Vidyararnbh Preschool/Afterschool. Dated
zo:o. '
5 - Trip Generation Study for a Day Care Facility on Stevens Creek Blvd in Cupertino, CA, Dated
December 10, 2019
6 - Plan Set
7 - Play Structures
8 - Public Comments
OLD BUSINESS
NEW BUSINESS
ST AFF AND COMMISSION REPORTS
ADJOURNMENT
Page 3
Planning Commission Agenda April 14, 2020
If you challenge the actiort of the Plarming Commission'm court, you may be 7imited to raising ortly
those issues you or someone else raised at the public hearirtg described'm this agenda, or in writtert
correspondertce dedivered to the City of Cupert'mo at, or prior to, the public hearing. In the event art
action taken by the Planrting Commission is deemed objectionable, the matter may be off-icia(Iy appeared
to the Cih) Counci7 irx writing within fourteen (14) days of the date of the Commission's decision. Said
appear is fi(ed with the City C(erk (Ordinance 632).
by compliance with the Americans with Disabilities Act (ADA), anyone who is plarmirtg to attertd the
next Planrting Commission meeting roho is visually or hearing impaired or has any disab'dify that rteeds
special assistance should ca71 the Cih) Clerk's Office at 408-777-3223, 48 hours in advance of the
meeting to arrange for assistance. upon request, inn advance, by a person with a disabilih), Pla'nrting
Commission meeting agertdas and writings distributed for the meeting that are public records will be
made availab7e irt the appropriate alternative format.
Arty zoritings or documents provided to a majority of the P7anrtirtg Commissiort after publication of the
packet wil7 be made available for public inspection'm the Community Development Departmertt 7ocated
at City Hall 10300 Torre Avenue, during norma( business hours and'm Planning packet archives
Linked from the agenda/minutes page on the Cupertino web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Murticipa2 Code 2.08.100
written communications sertt to the Cupertino City Council, Commissioners or City staff concerrtirtg a
matter ort the agenda are included as supplemertfa7 material to the agendized item. These writtert
commtmications are accessible to the pub7ic through the City's website and kept in packet archives. You
are hereby admonished not to include any persoryal or private information inn written communications to
the City that you do not wish to make public; doing so sha71 cortstitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the P{artrting Commission concerning any item that is
described irt the rtotice or agenda for this meeting, before or during consideration of that item. If you
wish to address the r4amirtg Commission on any issue that is on this agenda, please complete a speaker
request card Located irt front of the Commission, and deliver it to the City Staff prior to discussion of the
item. Whert you are called, proceed to the podium and the Chair will recognize you. If you zoish to
address the Plannirtg Commission on any other item not on the agenda, you may do so by during the
public comment portion of the meet'mg followirtg the same procedure described above. Please limit your
comments to three (3) minutes or Less.
For questions on arty items in the ageryda, or for documents related to any of the items on the agenda,
contact the Planning Departmertt at (408) 777 3308 or plannirtg@cupertirto.org.
Page 4
CITY OF CUPERTINO
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
not on the age;nda. Speakers are Limited to three (3) minutes. In most cases, State Law will prohibit the
Commission from making any decisions with respect to a matter not on the agertda.
WRITTEN COMMUNICATIONS
STUDY SESSION
2.$: Study Session regarding common terms and documents related to the CEQA
process
Recommended Action: Receive presentation and provide any input to Staff
PUBLIC HEARINGS
OLD BUSINESS
NEW BUSINESS
ST AFF AND COMMISSION REPORTS
ADJOURNMENT
If you challenge the action of the Planning Commission in court, you may be limited to rais'mg ordy
those issues you or someone dse raised at the pub7ic hearing described irt this agenda, or in writtert
correspondence delivered to the City of Cupert'mo at, or prior to, the public hearing. Irt the event an
Page I
Planning Commission Agenda March 10, 2020
action takert by the Plartning Commissiort is deemed objectionable, the matter may be officially appealed
to the City Council in writing within fourteen (14) days of the date of the Commission's decision. Said
appeal is filed with the City Clerk (Ordi;nance 632).
by compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the
rxext P4anning Commission meeting who is visually or hearing impaired or has any disabi(ih) that fteeds
specia7 assistance shou7d call the City Clerk's Office at 408-777-3223, 48 hours irt advance of the
meeting to arrange for assistance. Uport request, in advartce, by a person with a disabilih), P(atming
Commissio;+x meeting agendas and writings distributed for the meeting that are public records zoil[ be
made avai(ab7e in the appropriate alternative format. A7so uport request, in advance, art assistive
listening device cart be made ava'dable for use during the meeting.
Any writings or documerxts provided to a majority of the Plartrting Commission after publicatiort of the
packet will be made available for public inspection iry the Commurtity Developmertt Department Located
at City Hall, 10300 Torre Avenue, during normal busirtess hours and in Plartrting packet archives
linked from the agenda/mi;nutes page 072 the Cupertirto web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertirxo Municipal Code 2.08.100
writtert commtmications sertt to the Cupertino Cih) Council Commissioners or City staff concern'mg a
matter on the agerxda are included as supplemental material to the agendized item. These writtert
communications are accessible to the public through the City's website awl kept irt packet archives. You
are hereby admo;nished not to i;nclude any persorta7 or private irxformation in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the i4ormation provided to the City.
Members of the public are entitled to address the Planrtirtg Commission cortcerrting arty item that is
described in the notice or agertda for this meetirtg, before or durirtg consideration of that item. If you
wish to address the Plartning Commission on any issue that is on this agertda, please comp(ete a speaker
request card located in front of the Commission, and de7iver it to the City Staff prior to discussiort of the
item. W)ert you are cal7ed, proceed to the podium and the Chair will recogrtize you. If you wish to
address the Plartrting Commission ort any other item not 07? the agenda, you may do so by during the
public comment portion of the meetittg following the same procedure described above. Please limit your
comments to three (3) minutes or less.
For questions 07? any items in the agenda, or for documents related to any of the items on the agenda,
contact the Plartning Dqiartmertt at (408) 777 3308 or p7anrt'mg@cupertino.org.
Page 2
APPROV AL OF MINUTES
1. $: Draft Minutes of February 11, 2020
Recommended Action: approve or modify the Draft Minutes of February II, 2020
Draft Miiiutes of Febn'iary 11, 2020
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persorts wishirtg to address the Commission on any matter
not on the agenda. Speakers are limited to three (3) mirtutes. In most cases, State law w'dl prohibit the
Commission from making any decisions zoith respect to a matter not on the agenda.
WRITTEN COMMUNICATIONS
CONSENT CALENDAR
Unless there are separate discussions and/or actions requested by council, staff or a member of the
public, it is requested that items under the Consent Calendar be acted on simuttaneou'Ay.
PUBLIC HEARINGS
OLD BUSINESS
NEW BUSINESS
Department of Housing and Community Development (HCD) Annual
Housing Element Progress Report (APR) as specified by HCD (per Gov. Code
65400(a)
Recommended Action: 1) Accept the Department of Housing and Community
Development (HCD) Annual Housing Element Progress Report (APR) which must be
submitted using the forms and tables specified by HCD (per Gov. Code § 65400(a)
1- 2019 HCD Annual Housing Element Progress Report
Page 1
Pla,nning Commission Agenda Febnuary 25, 2020
ST AFF-AND COMMISSION REPORTS
ADJOURNMENT
If you challenge the action of the Plarming Commission in court, you may be limited to raising ortly
"thos'e,'issiies you or someone. dse raised at the puMic hearing described in this agenda, or in written
correspondence delivered to the City of Cupertino at, or prior to, the public hearing. In the event an
actiort taken by the Planning Commission is deemed objectionable, the matter may be officially appealed
to the Cih) Counci7 in roritirxg zoithirt fourteen (14) days of the date of the Commission's decision. Said
appeal is filed with the Cih) Clerk (Ordinarw;e' 632).
In compliance roith the Americans with Disabilities Act (ADA), anyone who is p7artrting to attend the
next Planning Commission meeting zoho is visual(y or hearing impaired or has arty disab'dity that needs
special assistance should call the Cih) Clerk's Office at 408-777-3223, 48 hours in advance of the
meeting to arrange for assistance. Upon request, in advance, by a person with a disability, r4ami;ng
Commission meeting agendas and writings distributed for the meeting that are public records wig( be
made availab7e in the appropriate alternative format. A7S0 upon request, irt advance, an assistive
Listening device can be made avai7able for use during the meet'mg.
Any writings or documents provided to a majority of the Plarm'mg Commission after pub7ication of the
packet wiu be made available for public irtspection in the Community Developmertt Department Located
at City Hau, 10300 Torre Avenue, during normal busirxess hours and in Plann'mg packet archives
linked from the agenda/minutes page ort the Cupert'mo web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written commurtications sent to the Cupertirto City Council Commissiorters or Cih) staff cortcerning a
matter on the agenda are included as supp7ementa7 materia7 to the agendized item. These writtert
communications are accessible to the public through the Cih)'s zoebsite artd kept in packet archives. You
are hereby admonished rtot to include any persortal or private irtformatiort irt written communications to
the Cih) that you do not wish to make public; doing so shall constitute a zoaiver of any privacy rights
you may have on the i;nformation provided to the City.
Members of the public are entitled to address the r4ann'mg Commission concernirtg any item that is
described'm the notice or agenda for this meet'mg, before or during consideration of that item. If you
zoish to address the Plann'mg Commissiort on any issue that is 07;1 this agertda, please complete a speaker
request card Located in front of the Commission, and deliver it to the City Staffprior to discussion of the
item. When you are called, proceed to the podium and the Chair will recognize you. If you wish to
address the Plaming Commissiort on any other item not 07?! the agenda, you may do so by durirtg the
public comment portion of the meeting following the same procedure described above. Please Limit your
comments to three (3) minutes or less.
Page 2
Planning Commission Agenda February 25, 2020
For questions on any items in the agenda, or for documents related to any of the items 07'l the agenda,
contact the Planniryg Department at (408) 777 3308 or p7anning@cupertirxo.org.
Page 3
CITY OF CUPERTINO
s "E[.!VC[
B01}7N4J)IS s stv4 tA r'D
AGENDA
CUPERTINO PLANNING COMMISSION "-"-- , -- 6u NIJ-'E"'n
1. $: Draft Minutes of January 28, 2020
Recornrnended Action: approve or modify the Draft Minutes of January 28, 2020
Draft Minutes of January 28, 2020
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on arty matter
not on the agerxda. Speakers are Limited to three (3) minutes. h most cases, State law w'dl prohibit the
Commissiort from mak'mg any decisions with respect to a matter not 072 the agertda.
WRITTEN COMMUNICATIONS
CONSENT CALENDAR
Urdess there are separate discussiorts arid/or actiorts requested by courtcil, staff or a member of the
public, it is requested that items under the Consent Calendar be acted rm simu'Ltaneously.
OLD BUSINESS
2.General Plan Annual Review/Implementation Plan and to consider General
Plan Policies and Strategies that could benefit from clarification. Continued from the
January 28, 2020 meeting.
Recornrnended Action: That the Planning Commission:
1. Provide additional direction on the format and content of the General Plan Annual
Review/Implementation Plan (Attachment 1)
2. Consider General Plan Policies and Stratepes that could benefit from clarification
(Attachment 2)
1 - GP 2019 Annual Report - PC 1-28-2020
2 - General Plan Comments - Updated Jan 21 2020
Page I
Planning Commission Agenda Febmary 11, 2020
NEW BUSINESS
ST AFF"ANt5 COMMISSION REPORTS
ADJOURNMENT
If you chal7enge the action of the P4artrt'mg Commission'm court, you may be limited to raising only
those issues you or someone e(se raised at the puMic hearing described in this agenda, or in zoritten
correspondence delivered to the Cih) of Cupertirto at, or prior to, the public hearing. Irt the event an
action takert by the r4artrting Commission is deemed objectionable, the matter may be officially appealed
to the Cih) Counci7 irt writing withirt fourteen (14) days of the date of the Commission's decision. Said
appeal is fled with the City Clerk (Ordinance 632).
h compliance zoith the Americans with Disabilities Act (ADA), anyone who is planning to attend the
next Planning Commission meeting who is visually or hearing impaired or has any disabilih) that needs
special assistance should cal7 the City Clerk's Office at 408-777-3223, 48 hours in advance of the
meeting to arrange for assistartce. Upon request, in advance, by a person roith a disabi(ih), P7anrting
Commissiort meetirtg agendas and writings distributed for the meeting that are public records will be
made available in the appropriate alternative format. Also. upon request, in advance, an assistive
listerting device can be made available for use during the meeting.
Any writings or documents provided to a majority of the Planning Commission after publication of the
packet roi71 be made available for public'mspection 'in the Community Development Department (ocated
at City Hau, 10300 Torre Avertue, during normal busirtess hours and'trt r4artrting packet archives
lirtked from the agertda/miryutes page on the Cupert'mo web site.
IMPORTANT NOTICE: P4ease be advised that pursuartt to Cupertino Murticipal Code 2.08.100
wri'ttert commurtications sent to the Cupertirto City Council, Commissioners or City staff co;ncerning a
matter on the agenda are included as supplemental material to the agendized item. These zoritten
commurtications are accessible to the public through the City's website arxd kept in packet archives. You
are hereby admonished not to include any personal or private informatiorx in zorittert commurtications to
the City that you do not wish to make public; doing so shall cortstitute a zoaiver of any privacy rights
you may have 072 the irtformation provided to the City.
Members of the public are entitled to address the Planning Commissiort concernirtg any item that is
described in the notice or agertda for this meetirtg, before or durirtg consideration of that item. If you
wish to address the Planrting Commission on arty issue that is on this agerxda, please complete a speaker
request card 7ocated in front of the Commission, and deliver it to the City Staffprior to discussion of the
item. W7iert you are called, proceed to the podium and the Chair wi71 recognize you. If you roish to
address the Planning Commission ort any other item not ort the agenda, you may do so by during the
public commertt portiort of the meetirtg following the same procedure described above. Please Limit your
Page 2
Planning Commission Agenda February 11, 2020
comments to three (3) minutes or less.
For questions on any items in the agertda, or for documertts related to a;ny of the items 072 the agenda,
corytact the Plarxning Department at (408) 777 3308 or p7anning@cupert'mo.org.
Page 3
12) l SiGNATURE
ROLL CAL
CEREMONIAL MATTERS AND PRESENT ATIONS
1.Election of Chair, Vice Chair and Committee appointments. Postponed from
the January 14, 2020 meeting.
Recornrnended Action: 1) Elect a Chair and Vice Chair of the Planning Commission,
assign representatives to various Committees, make a recommendation to the City
Council for the Planning Commission representative to the Environmental Review
Committee;
2) Review the upcoming meeting calendar
1 - Committee appointments 2020
2 - 2019 Cornrnittee appointments
3 - 2020 Calendar, tentative meeting schedule
2019 Planning Commission Attendance Roster
APPROVAL OF MINUTES
2.$: Draft Minutes of November 12, 2019. Postponed from the January 14, 2020
meeting.
Recornrnended Action: approve or modify the Draft Minutes of November 12, 2019
Draft Minutes of November 12, 2019
3.$: Draft Minutes of December 10, 2019. Postponed from the January 14, 2020
meeting.
Recommended Action: Approve or modify the Draft Minutes of December 10, 2019
Draft Minutes of December 10, 2019
4. $: Draft Minutes of January 14, 2020
Recommended Action: approve or modify the Draft Minutes of January 14, 2020
Draft A/Unutes of January 14, 2020
Page I
Pfanning Commission Agenda January 28, 2020
This portion of the meeting is reserved for persorts wishing to address the Commission on any matter
not orx the agenda. Speakers are limited to three (3) minutes. In most cases, State Lava roill prohibit the
Commission from making any decisiorts with respect to a matter not on the agertda.
WRiTTEN COMMUNICATIONS
CONSENT CALENDAR
Urdess there are-separate discussions arid/or actions requested by courtcil staff or a member of the
pub7ic, it is requested that items tmder the Consent Calendar be acted on simu7taneously.
PUBLIC HEARINGS
5.$: Municipal Code Amendments to the Cupertino Municipal Code for Accessory
Dwelling Units (Chapter 19.112-Accessory Dwelling Units and Chapter 19.08-
Definitions), for clarifications, and consistency with recently adopted State Bills.
Application No(s).: MCA-2018-04; Applicant(s): City of Cupertino; Location: citywide
Recommended Action: Conduct the public hearing and;
1) Find that the proposed actions are exempt from CEQA; and
2) Approve the Draft Resolution recommending that the City Council adopt an
Ordinance to make amandments to the City's Municipal Code
Tentative City Council hearing date: February 4, 2020
Staff Report
1 - Draft Resolution
2 - Redlines to Minicipal Code Chapters 19.08, 19.20 and 19.112
3 - CA Govt. Code Sections 65852.2 and 65852.22
4 - Public Cornrnent
NEW BUSINESS
6.Planning Commission Work Program FY 2020-2021
Recommended Action: Discuss topics and ideas to recommend that the City Council
incorporate into the Planning Commission's Work Program for FY 2020-2021
1 - City Work Program Flow Chart
2 - Caiidance on Commission Proposals for City Work Program
3 - FY2019-20 Planning Work Program
4 - Commission Proposals for FY 2020-21 City Work Program
5 - Chapter 2.32, Planning Commission
OLD BUSINESS
Page 2
Planning Commission Agenda January 28, 2020
7.Study Session on the General Plan Annual Review/Implementation Plan and to
consider General Plan Policies and Strategies that could benefit from clarification.
Recommended Action: That the Planning Commission:
1. Provide additional direction on the format and content of the General Plan Annual
Review/Implementation Plan (Attachment 1)
2. Consider General Plan Policies and Strategies that could benefit from clarification
(Attachment 2)
1 - GP 2019 Annual Report - PC 1-28-2020
2 - General Plan Coi'ivnents - Updated Jan 21 2020
ST AFF AND COMMISSION REPORTS
ADJOURNMENT
If you challenge the action of the Plartrting Commission in court, you may be limited to raising only
those issues you or someone dse raised at the public hearing described in this agenda, or in written
corres,portdence de(ivered to the Cih) of Cupertino at, or prior to, the public hear'mg. In the event an
actiort taken by the Plartrting Commission is deemed objectionable, the matter may be officially appealed
to the Cih) Counci( in writing within fourteen (14) days of the date of the Commission's decision. Said
appear is fi7ed with the City Clerk (Ordinance 632).
In comp(iance with the Americans with Disab'dities Act (ADA), anyone roho is planning to attend the
next Plarmirxg Commission meetirtg who is visual7y or hearing impaired or has any disabilih) that needs
special assistance shouU call the City Clerk's Office at 408-777-3223, 48 hours irt advance of the
meeting to arrange for assistance. Upon request, in advance, by a person with a disability, Pla;nnirtg
Commission meetirtg agendas artd roritings distributed for the meeting that are public records will be
made available irt the appropriate alternative format. Mso uport request, in advartce, an assistive
listerting device cart be made available for use dur'mg the meeting.
Any writirtgs or documents provided to a majority of the Planning Commission after publication of the
packet will be made available for public inspection in the Community Deve(opment Department (ocated
at City Hail 10300 Torre Avenue, during normal bus'mess hours and in Plarming packet archives
l'mked from the agenda/minutes page on the Cupertino web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertirto Municipal Code 2.08.100
written communicatiorts sertt to the Cupertino City Council, Commissiorters or City staff concerning a
matter on the agenda are included as supplemental materia7 to the agendized item. These written
commvmications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished rtot to include any persona7 or private informatiort irt writtert commurtications to
the City that you do riot wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the irtformation provided to the City.
Page 3
Planning Commission Agenda January 28, 2020
Members of the public are entitled to address the P4arxrting Commission concerning any item that is
described in the notice or agenda for this meeting, before or during consideration of that item. If you
wish to address the P7aming Commission on any issue that is on this agenda, piease complete a speaker
request card 7ocated'm front of the Commission, and de7iver it to the City Staff prior to discussiorx of the
item. W7'xen you are called, proceed to the podium and the Chair wil7 recognize you. If you wish to
address the Planning Commission 072 a;+xy other item rxot 072 the agertda, you may do so by during the
pub7ic comment portion of the meet'mg fouowing the same procedure described above. Please Limit your
commertts to three (3) mirtutes or 7ess.
For questions 072 any items irt the agenda, or for documents related to any of the items on the agenda,
contact the Planning Department at (408) 777 3308 or p7a;tming@cupertino.org.
Page 4
Election of Chair, Vice Chair and Committee appointments
Recornrnended Action: 1) Elect a Chair and Vice Chair of the Planning Commission,
assign representatives to various Committees, make a recommendation to the City
Council for the Planning Commission representative to the Environmental Review
Committee;
2) Review the upcoming meeting calendar
1 - Committee appoiiitments for 2020
2 - 2019 Coininittee appointments
3 - 2020 Calendar, tentative meeting schedule
APPROV AL OF MINUTES
$: Draft Minutes of November 12, 2019. Postponed from the December 10, 2019
meeting.
Recommended Action: approve or modify the Draft Minutes of November 12, 2019
Draft Miiuttes of November 12, 2019
$: Draft Minutes of December 10, 2019
Recommended Action: Approve or modify the Draft Minutes of December 10, 2019
Draft Minutes of December 10, 2019
ORAL COMMUNICATIONS
This portion of the meetirtg is reserved for persons zoish'mg to address the Commission orx any matter
not 07? the agenda. Speakers are limited to three (3) minutes. by most cases, State Law will prohibit the
Commission from mak'mg any decisions with respect to a matter not on the agenda.
WRITTEN COMMUNICATIONS
Page 1
Planning Commission Agenda January 14, 2020
CONSENT CALENDAR
Urtless there are separate discussions and/or actions requested by council, staff or a member of the
public, it is requested that items under the Consent Calertdar be acted 072 simu[tarteous[y.
PUB[IC HEARINGS
Municipal Code Amendments to regulate Short-Term Rental activity in the
City. A new Chapter 5.08 (Short Term Rental Activity) is proposed and amendments
are proposed to Chapter 3.12 (Transient Occupancy Tax), Chapter 19.08 (Definitions)
Chapter 19.12 (Administration), Chapter 19.20 (Permitted, Conditional and Excluded
Use in AgricuIfural and Residential Zones) and Chapter 19.120 (Home Occupations), of
the Cupertino Municipal Code. Application No(s).: MCA-2018-02; Applicant(s): City of
Cupertino; Location: Citywide
Recommended Action: conduct the public hearing and make a recommendation that
the City Council;
1) Find that the proposed action is exempt from CEQA; and
2) Recommend approval of Amending the Municipal Code by adding Chapter 5.08 and
amending Chapters 3.12(Transient Occupancy Tax), Chapter 19.08
(Definitions),Chapter 19.12 (Adminmistration) and Chapter 19.120 (Home Occupations)
per the Draft Resolution
Tentative City Council hearing date: February 18, 2020
1 - Draft Resolution for MCA-2018-02
2 - Online Community Survey Summary
3 - Comparison of STR Regulations
4 - April 2, 2019 City Council Shidy Session Staff Report
5 - Redline Document Indicatiiig Changes to Title 3 5 and 19
6 - Cornrnents from Expedia Grortp
7 - Ptblic Outreach Meeting Summary
OLD BUSINESS
Study Session on the General Plan Annual Review/Implementation Plan and
consider General Plan policies and strategies that could benefit from clarification
Recommended Action: 1') Provide direction on the format of the General Plan Annual
Review/Implementation Plan; and
2) Consider General Plan policies and strategies that could benefit from cIarification
1 - GP 2019 Annrial Report - Jan 2020
2 - PC Dec 10 - General Plan Comments
NEW BUSINESS
Page 2
Planning Commission Agenda January 14, 2020
ST AFF AND COMMISSION REPORTS
ADJOURNMENT
If you challenge the actiort of the Plarming Commission in court, you may be Limited to raisirtg orxly
those issues you or someone else raised at the public hearing described in this age;nda, or in roritten
correspondence delivered to the Cih) of Cupertino at, or prior to, the puMic hearing. by the event an
actiort taken by the r4anning Commission is deemed objectionab7e, the matter may be officially appealed
to the Cih) Council in roriting zoithin fourteen (14) days of the date of the Commission's decision. Said
appeal is filed with the City Clerk (Ordinance 632).
In compliance zoith the Americans zoith Disab'dities Act (ADA), anyone who is planning to attend the
next P4arming Commission meeting who is visually or hearirtg impaired or has any disability that needs
special assistance should call the Cih) Clerlc's Office at 408-777-3223, 48 hours in advance of the
meeting to arrange for assistance. Upon request, in advance, by a person with a disability, Planning
Commission meeting agendas and writings distributed for the meeting that are public records w'dl be
made available in the appropriate alternative format. Nso upon request, in advartce, an assistive
7istenirxg device cart be made available for use during the meet'mg.
Arty zoritings or documents provided to a majority of the Planning Commission after publication of the
packet wil( be made available for public'mspection in the Communih) Development Department located
at Cih) Hail, 10300 Torre Avenue, during normal bus'mess hours and in Platmirtg packet archives
linked from the agenda/minutes page on the Cupertino web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipa( Code 2.08,100
communications sent to the Cupert'mo City Council Commissioners m City staff concerning a
maffer on he agewh ave included as supplemental material to the agendized item. These written
rbmmunications are accessible to the public through the City's website and kept in packet archives. You
are herebyadmmtished not to include any pqygam*7 or pM mfetnmgdiant i written communications to
tk City -that yru m ffA rM €0 'tnake pubhC; hiug SO Shall COnStitute a wai"oer I guy privacy RIGHTS
yrm may emt The #formaUowa pvmided to the City.
Members of the public are entitled to address the Plann'mg Commission concerning any item that is
described in the notice or agenda for this meeting, before or durirtg consideration of that item. If you
wish to address the r4anning Commission on any issue that is on this agenda, please complete a speaker
request card (ocated in front of the Commission, and dediver it to the City Staff prior to discussion of the
item. W7zert you are called, proceed to the podium arxd the Chair zoill recognize you. If you roish to
address the Planning Commission on any other item not on the agenda, you may do so by during the
public comment portion of the meeting fol(ozoirxg the same procedure described above. Please limit your
comments to three (3) mirtutes or less.
Page 3
Planning Commission Agenda January 14, 2020
For questions 072 any items in the agenda, or for documertts related to any of the items on the agertda,
contact the P(anning Department at (408) 777 3308 or p7arming@cupertino.org.
l
Page 4
CITY OF CUPERTINO
STA-TE OF CALIFORNIA
p5-'B71H@ PUBLIC SAFETY C II ; "sr' E,,,,,CITY OF CUPDEP;FPTAINRRO
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Thursday, September 10 to the Commission at
publicsafetycommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at publicsafetycommission@cupertino.org. The staff liaison will read the
emails into the record, and display any attachments on the screen, for up to 3 minutes
(subject to the Chair's discretion to shorten time for public comments). Members of the
public that wish to share a document must email publicsafetycommission@cupertino.org
prior to speaking
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Committee, click on the link below to register in advance and access the
meeting:
Page I
AgendaPublicSafetyCommission Agenda Septembe
pnline
Please click the link below to join the webinar:
httpffi://cityofcupertino.zoom.us/webinar/registet/WN6Coq56GmRCyoQW-8eZzb-w
September 10, 2020
, Phone
" Dial 888 788 0099 and enter Webinar ID: 928 9896 0372 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 928 9896 0372
SIP: 92898960372@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to coruiect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
' Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
ROLL CALL
APPROV AL OF MINUTES
1. l: Minutes from August 13, 2020
Recommended Action: Approve minutes from August 13, 2020
A - Draft Minutes
Page 2
Public Safety Commission
POSTPONEMENTS
Agenda September 10, 2020
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persoyis wishi;ng to address the Commission on any ynatter
uiithin the jurisdiction of the Commission ayzd not 07? tlie ageyzda. Speakers are limited to tliree (3)
minutes. 77? most cases, State Law will prohibit the Commissioyi from making any decisions with respect
to a matter yqot 07? the ageyzda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
2. $: Public Safety Education and Outreach
a. Public Safety Forum (Chao/Nellore)
Recommended Action: Receive ripdated reports and discuss proposals for future
forums/workshops
3. $: Preventing Vehicular Burglaries
a. Discuss the rise of catalytic converter thefts
Recommended Action: Receive report on the rise of catalytic converter thefts
4.$: Domestic Violence Awareness Month (October 2020)
a. Review domestic violence awareness flyer from Nextdoor Solutions
Recommended Action: Recommend locations to post domestic violence awareness
flyers to staff
NEW BUSINESS
5.$: Homeless Encampment at Interstate 280 and Wolfe Road
a. Discuss potential public safety impacts for the encampment participants and
community (Nellore)
b. Review strategies for homeless encampment outreai and intervention
Recommended Action: Review public safety iSSues regarding the homeless
encampment and recommendations for intervention to refer to staff
ST AFF AND COMMISSION REPORTS
6. $: Report by the Santa Clara County Fire District
Recommended Action: Receive report by the Santa Clara County Fire District Liaison
7. $: Report by the Santa Clara County Sheriff's Office
Recommended Action: Receive report by the Santa Clara County Sheriffs Office liaison
Page 3
Public Safety Commission Agenda September 10, 2020
8. $: Report by the City of Cupertino
Recommended Action: Receive report by the City of Cupertino staff liaison
9. l: Commissioner Reports
Recommended Action: Receive Commissioners' reports
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance toith the Americarts with Disabilities Act (ADA), anyoyie who is pLam;ting to attend this
teleconference meeting r.oho is visually or hearing impaired or has any disab'dity that needs special
assistance should ca7l the City Clerk's Office at 408-777-3223, at lectst 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas a'nd writings distributed for the meeti;ng tliat are public records w'dl be made available
in the appropriate a(teryzative format.
A7?!/ writings or documents provided to a majority of the members after publication of the agenda will
be made avairable for public iyispection. P(ease contact the City Clerk's Office irt City Hat( Located at
10300 Torre Avemte duriyzg rtorma7 business hours.
IMPORTANT NOTICE: P4ease be advised that pursuant to Cupertino Municipa( Code 2.08.100
rnritten communications sent to the Cupertino City Council Conwissioners or City staff concerning a
matter 072 the age;nda are irtcluded as suppiementaL materia7 to the agertdized item. These written
comymmicatiorts are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished not to'niclude ctny persona{ or private information in writteyi communications to
the City that you do not wish to make pub1ic; doirig so shall constitute a waiver of arty privacy rights
you may have 07? the informatiorx provided to the City.
members of the pub(ic are entitled to address the members concerning any item that is described in the
notice or agertda for this meeting, before or during consideration of that iten"t. If you wish to address the
members 072 a'ny other item not O?'l the agertda, you may do so during the public commertt.
Page 4
POSTED THE N [C 'A NDA ON THE
SPREADOFCOVID-19 /l i
In accordance with Governor Newsom's Executive Order No-29-20, this will be p
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Thursday, July 9 to the Commission at
publicsafetycommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at publicsafetycommission@cupertino.org. The staff liaison will read the
emails into the record, and display any attachments on the screen, for up to 3 minutes
(subject to the Chair's discretion to shorten time for public comments). Members of the
public that wish to share a document must email publicsafetycommission@cupertino.org
prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconferettce meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Page I
AgendaPublic Safety Commission
,-. dnline aa
"" P'laseacrick the link below to join the webinar:
"N
" a Mtps://cityofcupertino.zoom.us/webinar/register/WNv4tVnBqXQfWNGIBK2rnPlw
July 9, 2020
Phone
Dial 888 788 0099 and enter Webinar ID: 997 1532 5573 (Type *9 to raise hand to speak)
Unregistered participants will, be called on by the last four digits of their phone number.
, Or an H.323/SIP room system: ,
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 997 1532 5573
SIP: 99715325573@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3, When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
ROLL CALL
APPROV At OF MINUTES
1.
Page 2
Public Safety Commission Agenda July 9, 2020
POSTPONEMENTS
ORAt COMMUNICATIONS
This portion of the meeting is reserved for persons wishiryg to address the Commission on any matter
within the jurisdictiorx of the Commission and not on the agenda. Speakers are limited to three (3)
m'mutes. In most cases, State Law wiu prohibit the Commission from making arty decisiorzs zoith respect
to a matter riot on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
2.$: Public Safety Education and Outreach
a. Public Safety Forum (Chao/Nellore)
Recommended Action: Receive updated repotts and discuss proposals for future
forums/workshops
NEW BUSINESS
3.$: Coordination with the Planning Commission
a. Commercial Projects to include Preventative Measures for Vehicular Burglaries
(Chao/Shan)
Recommended Action: Draft recommendations for the Planning Commission to
consider regarding Preventative Measures for Vehicular Burglaries
4. $: Citywide Cornrnission Work Program
a. Public Safety Cornrnission Work Program
Recommended Action: Approve Public Safety Commission Work Program
ST AFF AND COMMISSION REPORTS
5. $: Report by the Santa Clara County Fire District
Recommended Action: Receive report by the Santa Clara County Fire District liaison
6. $: Report by the Santa Clara County Sheriffs Office
Recommended Action: Receive report by the Santa Clara Cou'ity Sheriffs Office liaison
7. $: Report by the City of Cupertino
Recommended Action: Receive report by the City of Cupertino staff liaison
8. $: Commissioner Reports
Recommended Action: Receive Commissioners' reports
Page 3
Public Safety Commission Agenda July 9, 2020
FUTURE AGENDA SETTING
ADJOURNMENT
In comp7iartce with the Americans with Disabilities Act (ADA), artyone who is planning to attend this
te7eco4erertce meeting'roho is visua11y or hearing impaired or has any disability that rteeds specia7
assistance should cal7 the City Clerk's Office at 408-777-3223, at Least 48 hours in advartce of the
meeting to arrange for assistance. by addition, upon request, in advartce, by a person zoith a disability,
meeting agendas and writings distributed for the meetirig that are public records will be made available
in the appropriate alternative format.
Arty writings or documents provided to a majority of the members after publicatiorx of the agenda will
be made available for public irtspection. Please contact the City Clerk's Office in City Hal7 located at
10300 Torre Avertue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Mwicipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff corxcerning a
matter 072 the agenda are inc(uded as supp7emerttal materia7 to the agendized item. These zoritten
communicatio;ns are accessible to the public through the Cih)'s website arid kept'trt packet archives. You
are hereby admortished riot to include any perso;nal or private informatiort in written commurtications to
the City that you do riot roish to make public; doirtg so sha(7 constitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members cortcernirtg any item that is described in the
notice or agerxda for this meeting, before or during consideration of that item. If you wish to address the
members 072 any other item rtot on the agenda, you may do so during the public commeryt.
Page 4
CUPERTINO
CITY OF CUPERTINO
AGENDA
PUBLIC SAFETY COMMISSION
10300 Torre Avenue, City Hall EOC
Thursday, March 12, 2020
6:00 PM
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROV AL OF MINUTES
$: Minutes from February 13, 2020
Recommended Action: Approve minutes from February 13, 2020
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persorxs zoish'mg to address the commissiort 072 any matter not
on the agertda. Speakers are Limited to three (3) minutes. Irt most cases, State law will prohibit the
commission from making arty decisions with respect to a matter not listed on the agertda
WRITTEN COMMUNICATIONS
O[D BUSINESS
$: Public Safety Education and Outreach
a. Public Safety Forum (Commissioners)
b. Senior Safety Forrirns with focus on mental health (Cornrnissioners)
c. Potential distracted driving campaign with Bike-Ped Commission
(Cornrnissioners)
Recornrnended Action: Receive updated reports and discuss proposals for futiire
forums/workshops
NEW BUSINESS
$: DiscuSs Public Safety Champion of the Year for the 2020 CREST Awards.
Recommended Action: Vote on Public Safety Champion of the Year for the 2020
CREST Awards.
Page I
Public Safety Commission Agenda March 12, 2020
4. $: Neighborhood Watch and Block Leader Presentation
Recommended Action: Receive Neighborhood Wahrh and Block Leader Presentation
5. 2: Vehicle Burglary Presentation
Recommended Action: Discuss and Receive Vehicle Burglary Presentation
6.l: Vice Chair Nominations
Recommended Action: Elect Vice Chair
7.
ST AFF AND COMMISSION REPORTS
8. $: Report by the Santa Clara County Fire Department
Recommended Action: Receive report by the Santa Clara County Fire District Liaison
9.$: Report by the Santa Clara County Sheriffs Office
Recommended Action: Receive report by the Santa Clara County Sheriff's Office
Liaison
10. $: Report by the City of Cupertino
Recommended Action: Receive Report by the City of Cupertino Staff Liaison
11. $: Cornrnissioner Reports
Recommended Action: Receive Commissioners' Reports
FUTURE AGENDA SETTING
12. $: Future Agenda Items
Recornrnended Action: Discuss Future Agenda Items
ADJOURNMENT
by compliance roith the Americans with Disabilities Act (ADA), anyone who is planning to attend the
next meeting who is visua(ly or hearing impaired or has a;ny disability that rteeds special assistartce
should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrartge for
assistance. Upon request, in advance, by a person with a disabilih), meetirtg agendas and writirtgs
distributed for the meeting that are public records wig! be made available in the appropriate alterrrative
format. Also upon request, in advance, an assistive listen'mg device can be made availab7e for use
during the meeting.
Page 2
Public Safety Commission Agenda March 12, 2020
Arty roritings or documents provided to a majority of the members after publication of the agenda roill
be made available for public inspection. P7ectse contact the City Clerk's Office in City Hail 7ocated at
10300 Torre Avenue during normal busi;ness hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissio;ners or City staff concerning a
matter on the agenda are included as supplementa7 material to the agendized item. These written
commurxications are accessible to the public through the Cih)'s website and kept in packet archives. You
are hereby admonished not to include any persona7 or private i4ormation in zoritten communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during cortsideration of that item. If you zoish to address the
members on any other item not 072 the agenda, you may do so durirtg the public comment.
STATE OF CALIFORNrA
r
3 9 lh
' : r-. V-- - " - -- """-L- . ' i. . ha
Page 3
CITY OF CUPERTINO
AGENDA
CUPERTINO PUBLIC SAFETY COMMISSION
10300 Torre Avenue, City Hall Conference Room A
Thursday, February 13, 2020
6:00 PWATE OF CALIFORNIA
PLEDGE OF AL[EGIANCE
ROLL CALL
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persorts wishing to address the commission 07! any matter not
on the agenda. Speakers are limited to three (3) minutes. Irt most cases, State law w'dl prohibit the
commission from mak'mg any decisions with respect to a matter not listed 072 the agenda
WRITTEN COMMUNICATIONS
OLD BUSINESS
$: Public Safety Education and Outreach
a. Public Safety Forum (Sahai/Nellore)
b. Senior Safety Forums with focus on mental health (Sahai/Chao)
Recommended Action: Receive updated reports and discuss proposals for future
forums/workshops
NEW BUSINESS
$: Future Agenda Items
Recommended Action: Discuss Future Agenda Items
ST AFF AND COMMISSION REPORTS
$: Report by the Santa Clara County Fire District
Page 1
PublicSafetyCommission Agenda Febmaryl3,2020
Recommended Action: Receive Report by the Santa Clara County Fire District Liaison
$: Report by the Santa Clara County Sheriff's Office
Recommended Action: Receive Report by the Santa Clara County Sheriff's Office
Liaison
$: Report by the City of Cupertino
Recornrnended Action: Receive Report by the City of Cupertino Staff Liaison
$: Commissioner Reports
Recommended Action: Receive Commissioners' Reports
ADJOURNMENT
In compliance with the Ame'ricans with Disabilities Act (ADA), artyone who is plan;n'mg to attend the
next meeting who is visually or hearing impaired or has any disabilih) that needs specia7 assistartce
should call the City Clerk's Office at 408-777-3223, 48 hours in advartce of the meeting to arraryge for
assistance. Uporx request, in advance, by a persort with a disabilih), meeting agendas and writings
distributed for the meeting that are public records will be made available in the appropriate alternative
format. Also uport request,'m advartce, an assistive Iisterting device can be made available for use
during the meetirtg.
A72!/ writ'mgs or documents provided to a majority of the members after publication of the agertda wil[
be made ava'dable for public inspectio;n. Please corttact the City Clerk's Office in City Hal7 Located at
10300 Torre Avenue during norma[ busirtess hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipa7 Code 2.08.100
r.oritten communications sertt to the Cupertino City Council Commissioners or Cih) staff concerning a
matter 072 the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the Cih)'s website and kept in packet archives. You
are hereby admonished not to include any personal or private information in zoritten communications to
the Cih) that you do not'xoish to make public; do'mg so shall constitute a waiver of any privacy rights
you may have 07? the informatiort provided to the City.
Members of the public are entitled to address the members concernirtg any item that is described irt the
notice or agenda for this meeting, before or durirtg co;nsideration of that item. If you wish to address the
members on arty other item ;not ort the agenda, you may do so during the public commertt.
Page 2
CITY OF CUPERTINO
AGENDA
CU PERT INO PUBLIC SAFETY COMMISSION
10300 Torre Avenue, City Hall Conference Room A
Thursday, January 9, 2020
6:00 PgI'ATE OF CALIFORNIA
PLEDGE OF ALLEGIANCE
ROL[ CALL
COU
I,
EMPL
IGNATURE
APPROV AL OF MINUTES
1.
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wish'mg to address the commission ort any matter rxot
orx the agenda. Speakers are Limited to three (3) minutes. In most cases, State law will prohibit the
commission from making any decisions zoith respect to a matter not listed on the agenda
WRITTEN COMMUNICATIONS
OLD BUSINESS
2.$: Public Safety Education and Outreach
a. Public Safety Forum (Sahai/Nellore)
b. Senior Safety Forirns with focus on mental health (Sahai/Chao)
Recommended Action: Receive updated reports and discuss proposals for future
forums/workshops
NEW BUSINESS
3, $: Commission Proposals for FY 2020-2021 City Work Program
Recommended Action: Provide a list of proposed City Work Program items and
identify the top three proposals
4. $: Future %enda Items
Recommended Action: Discuss future agenda items
Page 1
Public Safety Commission Agenda January 9, 2020
ST AFF AND COMMISSION REPORTS
5. $: Report by the Santa Clara County Fire District
Recommended Action: Receive report by the Santa Clara County Fire District liaison
$: Report by the Santa Clara County Sheriff's Office
Recornrnended Action: Receive reporj by the Santa Clara County Sheriff's Office liaison
7. $: Report by the City of Cupertino
Recommended Action: Receive report by the the City of Cupertino staff liaison
8. $: Commissioner Reports
Recommended Action: Receive Commissioners' Reports
ADJOURNMENT
In comp7iartce with the Americans with Disab'dities Act (ADA), anyone who is planning to attertd the
next meeting who. is visualLy or hearing impaired or has any disability that needs specia7 assistance
9houId call the'Cih) Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for
assistance. Upon request, in advance, by a person with a disabilih), meeting agendas and writings
distributed for the meet'mg that are public records will be made available in the appropriate alternative
format. Nso upon request, in advance, an assistive listening device can be made available for use
during the meeting.
Any writings or documents provided to a majority of the members after publication of the agenda voi71
be made available for puMic inspectio;n. Please contact the City Clerk's Office in Cih) Hall 7ocated at
10300 Torre Avenue dur'mg rtormal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Mu;+zicipal Code 2.08.100
written communicatiorys sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agertda are inc(uded as supplemental materia7 to the agerxdized item. These zorittert
communications are accessible to the public through the Cih)'s website and kept in packet archives. You
are hereby admonished not to include arty personal or private irtformation in written commurtications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have 071 the irtformation provided to the City.
Members of the public are entitled to address the members concerrting any item that is described in the
notice or agenda for this meetirtg, before or dur'mg consideration of that item. If you wish to address the
members 072 any other item not on the age;+zda, you may do so during the public comment.
Page 2
Public Safety Commission Agenda
Page 3
January 9, 2020
CUPERTINO
CITY OF CUPERTINO
AGENDA
SUST AINABI[,ITY COMMISSION
Environmental Education Center, 22221 McClellan Road
Thursday, February 20, 2020
4:00 PM
Special Meeting
NOTICE AND CAtL FOR A SPECIAL MEETING OF THE CUPERTINO SUST AINABILITY COMMISSION
NOTICE IS HEREBY GIVEN that a special meeting of the Sustainability Commission is
hereby called for Thursday, February 20, 2020commencing at 4:00p.m. in the
Environmental Education Center, 22221 McClellan Road, Cupertino, California 95014. Said
special meeting shall be for the purpose of conducting business on the subject matters
listed below under the heading, "Special Meeting."
Recommended Action: Approve minu$7
POSTPONEMENTS SNGi'lATU-f'-
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persoyis wishiyig to address the commission oyi any matter rxot
on the agenda. Speakers are limited to three (3) mimttes. 77? most cases, State 7aw w'dl prohibit the
commission from making any decisio;ns with respect to a matter not Listed on the agenda
WRITTEN COMMUNICATIONS
OLD BUSINESS
2.$: Letter in support of efforts to restore the Arctic
Recommended Action: Discuss and decide if this subject is of interest to the
Cornrnission for future discussion
Page I
Sustainability Commission Agenda February 20, 2020
A - Sample Resolution Regarding Arctic Sea Ice
3. $: Sustainability Speaker Series planning
Recommended Action: Discuss and decide next steps for planning next event
A - Written Communications
NEW BUSINESS
4. $: Welcome new Commissioner Ram Mohan, Thank you outgoing Commissioner
Angela Chen
Recommended Action: Introduce and welcome new Commissioner, and acknowledge
service of outgoing Commissioner
5. $: Update from Public Works Environmental Programs Division staff on plans
for a new franchise agreement with Recology
Recornrnended Action: Receive update and provide any feedback
6. $: Chair and Vice Chair Elections
a Recommended-Action: Elect Chair and Vice Chair for term ending January 30, 2021
$: Earth & Arbor Day tabling and planning
Recommended Action: Discuss ideas for tabling and outreach for Earth & Arbor Day
Festival on April 18, 2020
ST AFF AND COMMISSION REPORTS
FUTURE AGENDA SETTING
ADJOURNMENT
17? compliayice with the Americans with Disab'dities Act (ADA), anyone who is planning to attend the
yiext meetirtg who is visually or hearing impaired or has any disability that needs special assistayice
shotdd caL7 the.City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for
assistance. Upon request, in advance, by a person with a disability, meeting agendas and roritings
distributed for the meeting that are public records wil7 be made available in the appropriate a7ternative
format. Also upon request, in advance, an assistive liste;ning device can be made available for use
during the meeting.
Arty writ'mgs or documents provided to a majority of the members after pub7icatio;n of the agenda wil7
be made ava'dable for public inspection. Please coyitact the City Clerk's Office iyi City Ha77 7ocated at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: P7ease be advised that pursuant to Cupertino Municipa7 Code 2.08.100
Page 2
Sustainability Commission Agenda February 20, 2020
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are inchtded as supplemerttal materia7 to the agendized item. These written
communications are accessible to the public through the City's website and kept iry packet archives. You
are hereby admoyiished yiot to inc7ude ariy persoyia7 or private informatioyi in written commuyiications to
the City that you do not wish to make public; doing so s7ial7 co;nstitute a zoaiver of any privacy rights
you may liave 07? the information provided to the City.
Members of the public are e'iititled to address the members coyicerning any item that is described iyi the
notice or agenda for this meeting, before or during co;nsideration of that item. If you wish to address the
members 072 any other item not 07? the agenda, you may do so during the public comment.
Page 3
CtJPERTINO
CITY OF CUPERTINO
AGENDA
SUST AINABI[,ITY COMMISSION
Environmental Education Center, 22221 McClellan Road
Thursday, January 16, 2020
4:00 PM
Special Meeting
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO
SUST AINABILITY COMMISSION
NOTICE IS HEREBY GIVEN that a special meeting of the Sustainability Commission is
hereby called for Thursday, January 16, 2020 commencing at 4:00 p.m. at the Environmental
Education Center at 22221 McClellan Road, California 95014. Said special meeting shall be
for the purpose of conducting business on the subject matters listed below under the
heading, "Special Meeting."
STATE OF CALIFORNIA
This portiorx of the meeting is reserved for persons wishing to address the commission on any matter not
on the agenda. Speakers are 7imited to three (3) m'mutes. In most cases, State Law voill prohibit the
commissiort from making arty decisions with respect to a matter not Iisted on the agevtda
WRITTEN COMMUNICATIONS
OtD BUSINESS
2. $: Sustainability Speaker Series planning
Recommended Action: Discuss and decide next steps for Sustainability Speaker Series
Page I
Sustainability Commission Agenda January 16, 2020
NEW BUSINESS
3.$: Green Building Ordinance and options for addressing emissions impact of
concrete in construction
Recommended Action: Discuss and consider options to complete the Green Building
Code Update FY 2019-20 Work Program Item
4.$: Letter in support of efforts to restore the Arctic
Recommended Action: Review and discuss sample resolution
A - Sample Resolution
B - Written Comminications
ST AFF AND COMMISSION REPORTS
ADJOURNMENT
In compliartce with the Americans with Disab'dities Act (ADA), anyone who is planning to attend the
next meetirtg who is visua(ly or hearing impaired or has any disab'dity that needs special assistartce
should C(277 the City Clerk's Office at 408-777-3223, 48 hours iry advance of the meetirtg to arrange for
assistance. Uport request, in advance, by a person with a disab'dih), meeting agendas and writings
diitributed for the meeting that are pub7ic records will be made available in the appropriate alternative
format. Nso uport request, in advartce, an assistive listen'mg device can be made available for use
during the meeting.
Any zorit'mgs or documents provided to a majority of the members after publication of the agenda zuill
be made ava'dable for public inspection. Please corttact the City Clerk's Office in Cih) Hall located at
10300 Torre Avenue duri;ng normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertirto Murticipa7 Code 2.08.100
writtert communications sent to the Cupertino Cih) Council, Commissioners or City staff concerning a
matter on the agenda are'mcludedas supplemental material to the agendized item. These writtert
communications are accessible to the publica through the City's roebsite artd kept irt packet archives. You
are hereby admonished not to include any personal or private irtformatiort in written commurtications to
the City that you do not zoish to make public; doirtg so shall constitute a zoaiver of any privacy rights
you may have O?'l the information provided to the City.
Members of the public are entit7ed to address the members cortcernirxg arty item that is described in the
notice or agenda for this meeting, before or during cortsideration of that item. If you wish to address the
members ort any other item not on the agenda, you may do so during the public comment.
Page 2
TELECONFERENCE / PUBLIC
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this w"ll be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00p.m. on Wednesday, September 23, 2020to the Teen
Commission at teencommission@cupertino.org. These e-mail comments will be received by
the commission members before the meeting and posted to the City's website after the
meeting,
2) E-mail comments during the times for public comment during the meeting to the Teen
Commission at teencommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email teencommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and dur-ing the
public comment period for each agenda item.
To address the Teen Commission, click on the link below to register in advance and access
the mee'0ng:
Page I
Teen Commission Agenda September 23, 2020
1, I .1
I.
" Register in advance for this webinar:
k
' https://cityofcupertino.zoom.us/webinar/register/WN2sE5ffxFQKSOBiTf4hYqhA
... Dial (888) 788 - 0099 and enter Webinar ID: 9!9 9781 1845 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
raan'H.323/SrP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
69.174.57.160 (Canada)
Meeting ID: 919 9781 1845
SIP: 91997811845@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda
topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
Page 2
Teen Commission Agenda September23,2020
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
CAtL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROV AL OF MINUTES
1.$: Approval of Minutes - September 9, 2020
Recommended Action: Review and approve the minutes from the September 9, 2020
meeting.
A - Draft Minutes 9.9.2020
ORAt COMMUNICATIONS
This portiorx of the meeting is reserved for persons roishing to address the Commission on any matter
within the jurisdictio;n of the Commission and not on the agenda. Speakers are 7imited to three (3)
minutes. In most cases, State Law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
2.$: Pizza and Politics 2020
Recommended Action: Receive updates from Pizza and Politics Subcommittee and
staff, and provide feedback to subcommittee and staff.
A - Pizza and Politics Timeline
B - Letter to Teachers
C - Fiver
D - Facebook Banner
E - Social Media Image
NEW BUSINESS
3.$: Chair and Vice-Chair Selection for 2020-2021 Term
Recornrnended Action: Select a Chair and Vice-Chair for the 2020-2021 Term
ST AFF AND COMMISSION REPORTS
Page 3
Teen Commission Agenda September 23, 2020
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americarts with Disabilities Act (ADA), anyone who is planning to attertd this
teleco4erence meeting who is visually or hearirtg impaired or has any disability that needs special
assistance should ca77 the City Clerk's Office at 408-777-3223, at least 48 hours irt advance of the
meeting to arrange for assistance. Irt additiorx, upon request, irt advance, by a person with a disabirity,
meeting agendas and writings distributed for the meeting that are public records wil7 be made available
in the appropriate arterrtative format.
Arty toritirtgs or documents provided to a ma')ority of the members after publication of the agertda will
be made available for public inspectiort. Please corttact the City Clerk's Office in City Hall Located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursua;nt to Cupertino Murticipal Code 2.08.100
written commuryications sent to the Cupertino Cih) Courtcil Commissioners or City staff concerrting a
matter on the agenda are included as supp7emerttal material to the agendized item. These written
communications are accessible to the public through the City's website artd kept in packet archives. You
are hereby admonished not to irtclude any persortal or private irtformation in written communications to
the City that you do not wish to make pub(ic; doirtg so shaLI constitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members cortcerning any item that is described irx the
notice or agenda for this meetirtg, before or during consideration of that item. If you 'xoish to address the
members on any other item not 072 the agertda, you may do so during the public commertt.
Page 4
C[JPERTINO
CITY OF CUPERTINO
STATE OF CALIFORNIA
AGENDA
COUNTY F
THEN cov'lrssrnw
EMPLOYE2
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, September 9, 2020 to the Teen Commission
at teencommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the Teen
Commission at teencommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email teencommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Teen Commission, click on the Iink below to register in advance and access
the meeting:
Page 1
Teen Commission Agenda September 9, 2020
qatline - ' . 4, # . j '.
Register in advance for this webinar:
https://cityofcupertino.zoom.us/webinar/register/WNqhWIQOtzTpSb3cPvUxrGhw
Dial (888) 788 - 0099 and enter Webinar ID: 945 1974 0579 (Type *9 to taise hand to speak)
Unregistered participants will be called on-'by the last four digits of their phone number.
'.OranH.323/SIProomsystem5" -
H.323:
162.255.37.11 (US Went)
162.255.36.11 (US East)
Meeting ID: 945 1974 0579
SIP: 94519740579@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1, You can directly download the teleconference software ot connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Mictosoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda
topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
Page 2
Teen Commission Agenda September 9, 2020
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
CEREMONIAL MATTERS AND PRESENT ATIONS
1. $: Swearing-in Ceremony for Incoming 2020-2022 Teen Commissioners
2.$: Presentation from City Clerk
Recommended Action: Receive presentation from City Clerk.
A - The Brown Act April 2016
B - 2020 Commissioner Handbook
3.$: Comrminity Outreach Presentation
Recommended Action: Receive Community Outreadi Presentation
A - City of Cupertino Branding Guidelines
B - 2020 Cupertino Style Guide
4. $: Icebreaker Activity
APPROV AL OF MINUTES
5.$: Approval of Minutes - August 26, 2020
Recommended Action: Approve minutes from the August 26, 2020 Teen Commission
Meeting
A - Draft Minutes 8.26.2020
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
withi;n the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. Irt most cases, State law wi71 prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
Page 3
Teen Commission Agenda September 9, 2020
OLD BUSINESS
6.$: Pizza and Politics 2020
Recommended Action: Receive updates from Pizza and Politics Subcommittee and
staff, and provide feedback to subcommittee and staff.
A - Pizza arid Politics Timeline
NEW BUSINESS
ST AFF AND COMMISSION REPORTS
FUTURE AGENDA SETTING
ADJOURNMENT
Irt compliance with the Americans roith Disabilities Act (ADA), anyone who is plarming to attend this
teleconference meeting who is visually or hearirtg impaired or has any disability that needs special
assistance should cal7 the City Clerk's Office at 408-777-3223, at Least 48 hours in advartce of the
meet'mg to arrange for assistance. In addition, upon request, in advance, by a person with a disab'dih),
meeting agendas and writings distributed for the meeting that are public records will be made ava'dable
'm the appropriate alternative format.
A723/ zoritings or documents provided to a majority of the members after publication of the agertda will
be made available for public inspection. Please corttact the City Clerk's Office in City Hal7 located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: P4ease be advised that pursuant to Cupertino Municipal Code 2.08.100
voritten commtmications sent to the Cupertino City Council, Commissioners or City staff corxcernirtg a
matter orx the agertda are included as supplemental materia( to the agendized item. These written
communications are accessible to the public through the City's website artd kept in packet archives. You
are hereby admoryished not to include any persona7 or private information irt zorittert commurtications to
the City that you do not wish to make public; doing so sha71 constitute a waiver of any privacy rights
you may have 072 the i4ormation provided to the City.
Members of the public are erttitled to address the members concerning any item that is described'm the
notice or agenda for this meeting, before or dur'mg consideration of that item. If you wish to address the
members on any other item rtot on the agenda, you may do so during the public comment.
Page 4
CUPERTINO
CITY OF CUPERTINO
AGENDA
TEEN COMMISSION
This will be a teleconference meeting without a physical location.
Wednesday, June 24, 2020
18:00
TE[ECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, June 24 to the Teen Commission at
teencomttussion@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the Teen
Commission at teencommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email teencommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may obsewe the teleconference meeting or provide oral public
comments as follows:
STATE OF CALIFORNIA
Oral public comments will be accepted rlnritip +hp tplsc'nnference meeting. CommentQ
be made during "oral communications" fo 6 3%nd during the
l
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('lll'VlE) fio.' jL" {;$ E R C.!'r=i yL
POSTED THE NOI-I Q%CiE DA ON Ti7AlE
Online BUL,LEJrIN BOAR ',r iTY= ALL.
7gval4 PA-
Teen Commission Agenda June 24, 2020
Register in advance for this webinar:
https://cityofcupertino.zoom.us/webinar/register/WNTIdIBTkMQlyInF3-IsxRg
Phone
Dial (888) 788 - 0099 and enter Webinar ID: 914 7540 5549 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323.
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (EMEA)
103.122.166.55 (Australia)
69.174.57.160 (Canada)
Meeting ID: 914 7540 5549
SIP: 91475405549@zoomcrc.com
After registeting, you will teceive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair;calls for the item on which you wish to speak, click on "raise hand."
aSpeakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda
topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
" Pa5j;e 2
Teen Commission Agenda June 24, 2020
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
1.$: Approval of Minutes - June 10, 2020
Recommended Action: Approve minutes from the June 10th, 2020 meeting.
A - Draft Minutes 6.10.2020
ORAL COMMUNICATIONS
This portion of the meet'mg is reserved for persons wishirtg to address the Commission on any matter
within the jurisdiction of the Commission and not 072 the agenda. Speakers are limited to three (3)
minutes. by most cases, State law roi7l prohibit the Commissiorx from making any decisions with respect
to a matter not 072 the agenda.
WRITTEN COMMUNICATIONS
OtD BUSINESS
2. $: <hack> Cupertino 2020
Recornrnended Action: Receive progress updates from subcornrnittees and staff.
3. $: Pizza and Politics: 2020
Recommended Action: Continue planning and deliberating on Pizza and Politics 2020.
4.$: FUHSD 2020-2021 School-Year Reopening Discussion
Recommended Action: Receive update from subcommittee.
A - Comments sent to FUHSD Task Force
NEW BUSINESS
5.$: Teen Commission Outreach & Student Support (continued from June 10)
Recommended Action: Discuss ways on improving Teen Commission outreaai and
student support.
ST AFF AND COMMISSION REPORTS
Page 3
Teen Commission Agenda June 24, 2020
6. $: Commissioner Report
7. : Staff Report
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyorte who is planning to attertd this
teleconferertce meeting who is visually or hearirtg impaired or has any disability that needs specia[
assistance should cal7 the City Clerk's Office at 408-777-3223, at Least 48 hours in advartce of the
meeting to arrange for assistance. Irt additiort, uport request, in advance, by a persort with a disab'dity,
meetirtg agertdas and writings distributed for the meeting that are public records wil7 be made availab7e
in the appropriate alternative format.
A7Z3/ writings or documents provided to a majority of the members after publication of the agenda zoi7l
be made avai7able for public inspection. P4ease contact the City Clerk's Office in City Hail located at
10300 Torre Avertue during rtormal busirtess hours.
IMPORTANT NOTICE: P4ease be advised that pursuant to Cupertino Municipal Code 2.08.100
written commurtications sent to the Cupertino City Council, Commissioners or City staff concernirtg a
matter 07? the agenda are included as supplemental materia7 to the agendized item. These written
comm'tmications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished not to include any personal or private i4ormation in written commtmications to
the City that you do not wish to make pub7ic; doing so shall constitute a waiver of arty privacy rights
you may have on the irtformation provided to the City.
Members of the pub7ic are erttit7ed to address the members cortcern'mg any item that is described in the
rtotice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so dur'mg the pub7ic comme;nt.
Page 4
CUPERTINO
CITY OF CUPERTINO
AGENDA
TEEN COMMISSION
Quinlan Community Center, 10185 N. Stelling Rd.
Wednesday, March 11, 2020
18:00 STAJE OF CALKFO.RN[A
This portion of the meetirtg is reserved for persons wishing to address the commission 072 any matter riot
on the agenda. Speakers are (imited to three (3) minutes. In most cases, State law will prohibit the
commission from making any decisiorts with respect to a matter not listed on the agertda
WRITTEN COMMUNICATIONS
OLD BUSINESS
2.
3. $: <hack> Cupertino 2020
Recommended Action: Finalize event logistics.
4.
NEW BUSINESS
ST AFF AND COMMISSION REPORTS
Page I
Teen Commission Agenda March 11, 2020
FUTURE AGENDA SETTING
ADJOURNMENT
Irt compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the
next meeting who is visuauy or hearirtg impaired or has arty disability that needs specia7 assistance
shou(d call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for
assistance. Upon request, in advance, by a persort with a disab'dih), meeting agendas and writings
distributed for the meet'mg that are public records wi7l be made available'trt the appropriate alternative
format. Also upon request, irt advance, art assistive listening device can be made availaMe for use
dur'mg the meeting.
Arty writings or documents provided to a majority of the members after publication of the agenda wil(
be made avai(able for puMic inspectiort. P4ease contact the Cih) Clerk's Office in City Hau (ocated at
10300 Torre Avenue during rtorma7 busirtess hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
writtert communications sent to the Cupertino City Council Commissioners or City staff concerning a
matter ort the agenda are irtcluded as supplementa7 materia7 to the agendized item. These written
communications are accessible to the pub(ic through the City's website and kept in packet archives. You
are hereby admonished not to irtc'Lude arty personal or private information in written commtmications to
the City that you do riot wish to make public; doing so sha71 constitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members cortcerrting any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members 07'l any other item not on the agenda, you may do so during the public comment.
Page 2
CITY OF CUPERTINO
AGENDA
CUPERTINO TEEN COMMISSION
Quinlan Community Center, 10185 N. Stelling Rd.
ROLLCALL i-:
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishi'ng to address the commission on any matter not
on the agenda. Speakers are limited to three (3) mimttes. 17? most cases, State Law will prohibit the
commission from making any decisions with respect to a matter ;not listed on the agenda
WRITTEN COMMUNICATIONS
OLD BUSINESS
2. $: <hack> Cupertino 2020
Recommended Action: Continue planning event logistics
NEW BUSINESS
3. J: Meeting Procedures
Recommended Action: Review meeting rules and procedures
4. $: Teen Workshops - Car Theft Awareness
Recommended Action: Review proposed workshop and decide on status
Page I
Teen Commission Agenda February 26, 2020
5.
6. $: YAC Attack - March 7
Recommended Action: Confirm attendance and logistics
FUTURE AGENDA SETTING
ST AFF AND COMMISSION REPORTS
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is p(am;ting to attend the
next meeting who is visually or hearing impaired or has any disabilih) that needs specia( assistance
should call the City C(erk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for
assistance. Upon request, in advance, by a person with a disability, meeting agertdas and writ'mgs
distributed for the meeting that are public records will be made available in the appropriate alternative
format. Also upon request, in advance, a;n assistive Listening device can be made availabLe for use
during the meeting.
Any writings or documents provided to a majorih) of the members ctfter publication of the agenda wiu
be made available for public inspection. Please contact the Cih) Clerk's Office in City Hall 7ocated at
10300 Torre Avemte during norma7 business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Mvmicipal Code 2.08.100
written comrmmications sent to the Cupertino Cih) Council, Commissio;ners or Cih) staff concernning a
matter own the agenda are included as supplemental material to the age;rtdized item. These written
comrmmications are accessible to the public through the CihJs website and kept in packet archives. You
are hereby admonished not to i;nc7ude any persona7 or private information in written communications to
the Cih) that you do not wish to make public; doi'ng so shau constitute a waiver of a;ny privacy rights
you may have O?2 the information provided to the Cih).
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members O?? any other item not 07? the agenda, you may do so during the public comment.
Page 2
CITY OF CUPERTINO
AGENDA
CUPERTINO TEEN COMMISSION
Quinlan Community Center, 10185 N. Stelling Rd.
Wednesday, January 22, 2020
Tr,e
ORAL COMMUNICATIONS
This portiort of the meeting is reserved for persons wishing to address the commission 072 any matter not
on the agenda. Speakers are Limited to three (3) mirtutes. Irt most cases, State law will prohibit the
commission from making any decisions with respect to a matter not listed on the ageryda
WRITTEN COMMUNICATIONS
OLD BUSINESS
2. $: <hack> Cupertino 2020
Recommended Action: Finalize event workshops and mentors.
3.%: Commission Proposals for FY 2020-21 City Work Program
Recommended Action: Finalize the Teen Commission's 2020-21 City Work Program
proposals and identify the top three proposals.
A - City Work Program Flow Chart
B - Guidance on Commission Proposals for City Work Program
C - 2019-2020 Teen Commission Work Program
D - Proposals from 1.8.2020 meeting
Staff Rei:iort
Page I
Teen Commission Agenda January 22, 2020
NEW BUSINESS
ST AFF AND COMMISSION REPORTS
ADJOURNMENT
by compliartce with the Americans with Disabilities Act (ADA), anyorte who is planning to attend the
rxext meetirtg who is visually or hearirtg impaired or has any disabi7ih) that needs specia7 assistance
should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for
assistance. Upon request, in advance, by a persorx zoith a disabi(ih), meeting agendas and writ'mgs
distributed for the meeting that are public records roiu be made available in the appropriate a7ternative
format. Also upon request, in advance, an assistive Listening device can be made avai7ab7e for use
durirtg the meeting.
Any roritings or documents provided to a majority of the members after publication of the agenda will
be made available for public i;nspection. Please contact the City Clerk's Office in City Hall (ocated at
10300 Torre Avertue dur'mg normal busirtess hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipa7 Code 2.08.I00
zoritten communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are irtcluded as supplemental materia( to the agendized item. These written
communications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished rtot to include any personal or private information irt writtert communications to
the City that you do not wish to make public; doing so shall cortstitute a zoaiver of arty privacy rights
you may have 072 the i4ormation provided to the City.
Members of the public are entitled to address the members concerning a'ny item that is described in the
rtotice or agertda for this meeting, before or duriryg cortsideration of that item. If you wish to address the
members 07? any other item not on the agenda, you may do so during the public comment.
Page 2
CITY OF CUPERTINO
AGENDA
CUPERTINO TEEN coyM4 c.xupogh.nh
Quinlan Community Centeg-ai([11BBIN. l CI'
Wednesday,Jan ; li,AN
APPROVAL OF MINUTES I
$: Approval of Minutes - January 8th, 2020
Recommended Action: Accept the meeting minutes from January 8th, 2020
A - Draft Minrites 1.8.2020
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission 07'2 any matter not
on the agenda. Speakers are limited to three (3) minutes. bt most cases, State Law will prohibit the
commission from making any decisions with respect to a matter not Listed 072 the agenda
WRITTEN COMMUNICATIONS
OLD BUSINESS
2. $: <hack> Cupertino 2020
Recornrnended Action: Finalize event workshops and mentors.
3.$: Cornrnission Proposals for FY 2020-21 City Work Program
Recornrnended Action: Finalize the Teen Commission's 2020-21 City Work Program
proposals and identify the top three proposals.
A - City Work Program Flow Chart
B - Guidance on Cornrnission Proposals for City Work Program
C - 2019-2020 Teen Commission Work Program
D - Proposals from 1.8.2020 meeting
Staff Reoort
Page I
Teen Commission Agenda January 22, 2020
NEW BUSINESS
S'I' AFF AND COMMISSION REPORTS
ADJOURNMENT
h compliance with the Americans roith Disabilities Act (ADA), anyorte who is planning to attend the
rtext meetirtg who is visuauy or hearing impaired or has arty disability that needs specia7 assistance
should cal7 the City Clerk's Cjfface at 408-777-3223, 48 hours irx advartce of the meeting to arrange for
as;sistance. Upon request, in advance, by a person with a disability, meeting agendas aryd writi;ngs
distributed for the meeting that are public records zuiu be made available in the appropriate alternative
format. Mso upon request, in advance, an assistive listen'mg device can be made available for use
during the meetirtg.
A7?3/ writirxgs or documents provided to a majority of the members after publication of the agenda will
be made availab(e for public irxspection. Please contact the City Clerk's Office in Cih) Hall Located at
10300 Torre Avertue dur'mg rtorma7 busirtess hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Murticipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerrtirtg a
matter on the agenda are irtcluded as supplemental materia7 to the agendized item. These roritten
communications are accessible to the public through the City's website and kept in packet archives. You
are hereby admortished not to include any personal or private information in written communications to
the City that you do not voish to make public; doing so sha71 corxstitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
ryotice or agenda for this meeting, before or during cortsideration of that item. If you wish to address the
members 072 any other item not on the agenda, you may do so during the public comment.
Page 2
CITY OF CUPERTINO
hcfl6W OF CALIFORNIA
cu'PERTlNC TEEN'CO* R"A
Quinlan Community Ce!it'!P,{(9 : "-OF 'CUPERT[NO
DEPART-
3x xyxv) ' -" . PF S f'TALLY
CALL TO ORDER k'OSTED THE NOT A uY I%J THE
BULLETIN BOAR HALLPLEDGE OF ALLEGIANCE S 1
APPROV AL OF MINUTES
1.$: Approval of Minutes - December 11th, 2019
A - Draft Minrites 12.11.19
ORAL COMMUNICATIONS
This portiorx of the meeting is reserved for persons wishing to address the commission on any matter riot
on the agenda. Speakers are limited to three (3) minutes. by most cases, State Law will prohibit the
commission from making a;ny decisions zoith respect to a matter not Listed on the agenda
WRITTEN COMMUNICATIONS
O[D BUSINESS
2. $: <hack> Cupertino 2020
Recommended Action: Finalize event workshops and mentors.
3.$: Commission Proposals for FY 2020-21 City Work Program
Rec5mrnended Action: Provide a list of proposed City Work Program items and
identify the Teen Cornrnission's top three proposals.
A - City Work Program Flow Chart
B - Guidance on Commission Proposals for City Work Program
C - 2019-2020 Teen Commission Work Prograin
D - Proposals from 12.11.19 Meeting
Staff Report
NEW BUSINESS
Page I
Teen Commission Agenda January 8, 2020
4. $: YAC Mixer - January 24th .
l' Recommended Action: Confirm attendance and participation.
ST AFF AND COMMISSION REPORTS
ADJOURNMENT
77? complian'ce with the Americans with Disabilities Act (ADA), anyone who is p(anning to attend the
next meeting who is visually 6r hearing impaired or has any disability that needs specxal assistance
should call the City Clerk's Office at 408-777-3223, 48 hours irg advance of the meeting to arrange for
assistance. lIpon request, in advance, by a person with a disability, meeting agendas and writirygs
distributed for the meeting that are public records will be made available irt the appropriate alternative
, format. A7S0 upory request, in- advartce, -art assistive 7isten'mg device can be made available for use
during the meeti;ng.
Any writings or documents provided to a majority of the members after publication of the agenda wil7
be made available for public inspection. Hease contact the City Clerk's Office in City Hal( Located at
10300 Torre Avertue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuartt to Cupertirto Municipal Code 2.08.I00
written commurtications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter ort the agertda are included as supp7emerttal materia7 to the agendized item. These writtert
communications are accessible to the public through the City's zoebsite and kept in packet archives. You
are hereby admonished not to include arty persona7 or private irtformatiort in writterx commurtications to
the City that you do riot wish to make public; doing so shall cortstitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the puMic are entitled to address the members concerning any item that is described in the
notice or age;+zda for this meetirtg, before or durirtg consideratiort of that item. If you wish to address the
members 072 any other item not on the agenda, you may do so dur'mg the pub(ic comment.
Page 2
CUPERTINO
CITY (iffl%'uaNIA
TEEN
This is ateleconferenceW
Wedn
TELECONFERENCE / PUBLIC
SPREAD OF COVID-19
THE
HALL,
STOP THE
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, June 10 to the Teen Commission at
teencommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting, and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the Teen
Commission at teencommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email teencommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may obsetve the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Teen Commission, click on the link below to register in advance and access
the meeting:
Online
Page I
June 10, 2020
w e b i n a r :
Teen Com ission A , , , . Agen4a.,1
R e,'g'i as t e r i n a d v a n c e f o r t h i s
https://ci7ofcupertino.zoom.us/webinar/register/WNfzfmuBVrQ7WdTozFxm-hA
Ph:one
Di@I (888) 788 - 0099 and enter Webinar ID: 920 1658 8613 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Orlan H.323/SIP room system:
M.323:
162.255.37.11 (US West)
1 ?5'2.255.36.11 (US.E,ast)
213,19.144.110 (EMEA)
103.122.166.55 (Australia)
69.174.57.160 (Canada)
Meeting ID: 920 1658 8613
SIP: 92016588613@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please Iimit your remarks to the time allotted and the specific agenda
topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
Page 2
Teen Commission Agenda June 10, 2020
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROV AL OF MINUTES
1.$: Approval of Minutes - May 27, 2020
Recommended Action: Receive and approve minutes from May 27, 2020.
A - Draft Minutes 5.27.2020
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persorts wishing to address the Commission O?Z any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State Law wi1l prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
2. %: <hack> Cupertino 2020
Recornrnended Action: Receive progress updates from subcommittees and staff.
3.: TEDx Talk
Recommended Action: Perform a post-event evaluation on the TEDx Talk event.
A - Post-F,vgnt Assessmept Form
4. $: 2020-2021 SchooI-Year Reopening Discussion
Recommended Action: Receive reports from subcommittee.
NEW BUSINESS
5. $: Pizza and Politics: 2020
Recommended Action: Begin planning and deliberating on Pizza and Politics 2020.
6.$: Teen Commission Outreach & Student Support
Recornrnended Action: Discuss ways on irnprov'ing Teen Commission outreach and
student support.
Page 3
Teen Commission Agenda June 10, 2020
ST AFF AND COMMISSION REPORTS
7. $: Commission Reports
8. $: Staff Report
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americarxs with Disabilities Act (ADA), anyorte who is planning to attend the
next meeting who is visually or hearing impaired or has any disability that needs special assistance
should cal7 the City Clerk's Office at 408-777-3223, 48 hours irt advartce of the meeting to arrange for
assistance. Upon request, in advance, by a person with a disab'dity, meeting agendas artd writings
distributed for the meeting that are puMic records will be made availab7e in the appropriate alternative
format. Nso upon request, in advance, an assistive Iistenirtg device can be made available for use
durirtg the meetirtg.
Arty writings or documents provided to a majority of the members after publication of the agenda wi'LI
be made available for public'mspectiort. r4ease contact the City Clerk's Office in City Hall 7ocated at
10300 Torre Avertue during rtormal busi;ness hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipa7 Code 2.08.100
rorittert communications sent to the Cupertino City Courtcil Commissioners or Cih) staff concerning a
matter 072 the agertda are included as supplementa7 materia7 to the agertdized item. These written
communications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished riot to include any personal or private irtformation in written communications to
the City that you do not wish to make public; doing so shall cortstitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are erttit7ed to address the members concern'mg arty item that is described irt the
notice or agenda for this meeting, before or durirtg consideration of that item. If you wish to address the
members on arty other item not 072 the agertda, you may do so during the public comment.
( I
Page 4
In accordance with Governor Newsom's Executive Order No-29-20, this will be
a teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in
the following ways:
1) E-mail comments by 5:00p.m. on Wednesday, January6, to the Commissionat
TICC@cupertino.org. These e-mail comments will be received by the Staff Liaison before
the meeting and posted to the City's website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at BillM@cupertino.org. The staff liaison will read the emails into the record,
and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral
public comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during
the public comment period for each agenda item.
To address the TICC Commission, click on the link below to register in advance and access
the meeting:
Page I
TICC Agenda January 6, 2021
Online
Please click the link below to join the webinar:
https://cityofcupertino.zoom.us/webinar/register/WNR-YV4GpITlW5wK3yrV3ngQ
Phone
Dial: 669-900-6833 and enter Webinar ID: 975 9464 1527 (Type *9 to raise hand to
speak). Unregistered participant will be called on by the last four digits of their phone
number.
Or an H.323/SIP room system: H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (EMEA)
103.122.166.55 (Australia)
69.174.57.160 (Canada)
Meeting ID: 975 9464 1527
SIP: 97594641527 @zoomcrc,com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1) You can directly download the teleconference software or connect to'the meeting in
your internet browser. If you are using your browser, make sure you are using a
current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+,
Safari 7+. Certain functionality may be disabled in older browsers, incltiding Internet
Explorer.
2) You will be asked to enter an email address and a name, followed by an email
with instructions on how to connect to the meeting. Your email address will not be
disclosed to the public. If you wish to make an oral public comment but do not wish to
provide your name, you may enter "Cupertino Resident" or similar designation.
3) When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4) When called, please limit your remarks to the time allotted and the specific
agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
Page 2
TICC Agenda January 6, 2021
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange or assistance. In addition, upon request,
in advance, by a person with a disability, meeting agendas and writings distributed
for the meeting that are public records will be made available in the appropriate
alternative format.
ROLL CALL
APPROV AL OF MINUTES
1. l: Approve Minutes from the December 2, 2020 Special meeting.
Recommended Action: Approve Minutes from the December 2, 2020 Special meeting.
Draft Minutes 12-02-20
ORAL COMMUNICATIONS
This portiory of the meeting is reserved for persons wishing to address the Commission on a;ny mcttter
withirx the jurisdiction of the Commission and not 07? the agenda. Speakers are limited to three (3)
minutes. h't most cases, State Law wiu prohibit the Commissioyq from making any decisions with respect
to a matter'not on tlie agertdct.
WRITTEN COMMUNICATIONS
NEW BUSINESS
2. $: Discuss Commission Proposals for FY22 City Work Program
Recommended Action: DiscusS Commission Proposals for FY22 City Work Program
Commission Proposals for FY 2021-2022 City Work Program
OtD BUSINESS
3.l: Review FY21 TICC Work Plan.
Recommended Action: Review FY21 TICC Work Plan.
A - FY21 TJCC Work Plan
4.l: Receive Subcommittee Verbal Reports
1. Traffic and Video
2. Climate and Conservation
3. Education
Recommended Action: Receive the Subcommittee Reports and consider making a
recornrnendation to the City Council.
ST AFF AND COMMISSION REPORTS
Page 3
TICC Agenda January 6, 2021
5. $: Commissioner Reports from the Mayor's Meeting.
Recommended Action: Receive Commissioner Reports.
6.$: Review Action Items List.
Recommended Action: Review and File Action Items list.
A - Action Items List
7.l: Review Activities Calendar
Recommended Action: Review and File Activities Calendar.
A - Activities Calendar
8. $: Commissioner Updates
Recommended Action: Receive Commissioner Updates
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to atte;nd this
teleconference meeting who is visua((y or hearing impaired or has ctrty disabi7ity that needs specia7
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours 'm advance of the
meeting to arrange for assistance. I'n additioyi, upon request, in adva'nce, by a perso'n with a disability,
meeting agendas a;nd writings distributed for the meeting that are pub(ic records wir( be made avai'iab7e
in the appropriate a'Lternative format.
Arty writings or documents provided to a majority of the members after publicatio;n of the agenda zoi77
be made avai7abre for pub(ic inspection. Please co'ntact the City C7erk's Office in City HaL7 Located at
10300 Torre Avertue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipa7 Code 2.08.100
written communications sent to t'0e Cupertino City Co;tmcil, Commissioners or City staff concerning a
matter 07? the agenda are included as suppleme'iital materia7 to the agendized item. These written
communicatiorts are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished ;not to include any personal or private irtformation in written communiccttions to
the City that you do not wish to make public; doing so shau constitute a waiver of any privacy rights
you may have ort the information provided to the City.
Members of the public are entitled to address the members concerning aryy item that is described in the
notice or agenda for this meet'mg, before or during consideration of that item. If you wish to address the
members 07? any other item not 07? the agenda, you may do so dur'mg the public comment.
Page 4
CITY OF
CUPERTINO
INNOV ATION AND TECHNOLOGY DEPARTMENT
CITY HALL
10300 TORRE AVENUE - CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3223 - FAX: (408) 777-3366
CUPERTINO.ORG
TECHNOLOGY, INFORMATION, AND
COMMUNICATIONS COMMISSION
NOTICE OF CANCELLATION
NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino
Technology Information, and Communications Cornrnission scheduled for
Wednesday, December 02, 2020 was cancelled. A special meeting scheduled for
Wednesday, December 02, 2020, commencing at 7:05 p.m. will be replacing it.
Dated this 1"' day of December, 2020
/s/ Marilyn Monreal
Administrative Assistant
"t:- 'O P'iV'
. i - k x : "l' i-
i,il)gO
TELECONFERENCE / PUBLIC PARTICIPA'lION INFORMATION TO HELP STOP
THE SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be
a teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in
the following ways:
1) E-mail comments by 5:00p.m. on Wednesday, December2, to the Commission
at TICC@cupertino.org. These e-mail comments will be received by the Staff Liaison before
the meeting and posted to the City's website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at Video@cupertino,org. The staff liaison will read the emails into the record,
and display any attachments on the screen, for up to 3minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral
public comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during
the public comment period for each agenda item.
To address the TICC Commission, click on the link below to register in advance and access
the meeting:
Page I
TICC Agenda December 2, 2020
Online
Please click the link below to join the webinar:
https://cityofcupertino.zoom.'us/webinar/register/WNOE720ZhQSUiln9hSF5FA
Phone
Dial: (888) 788 0099 and enter Webinar ID: 964 1595 9620 (Type *9 to raise hand to
speak). Unregistered participant will be called on by the last four digits of their phone
number.
Or an H.323/SIP room system: H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (EMEA)
103.122.166.55 (Australia)
69.174.57.160 (Canada)
Meeting ID: 964 1595 9620
SIP: 96415959620@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1) You can directly download the teleconference software or connect to the meeting in
your internet browser, If you are using your browser, make sure you are using a
current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+,
Safari 7+. Certain functionality may be disabled in older browsers, including Internet
Explorer.
2) You will be asked to enter an email address and a name, followed by an email
with instructions on how to connect to the meeting. Your email address will not be
disclosed to the public. If you wish to make an oral public comment but do not wish to
provide your name, you may enter "Cupertino Resident" or similar designation.
3) When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4) When called, please limit your remarks to the time allotted and the specific
agenda topic.
In compliarice with the Americans with Disabilities Act (ADA), anyone who is planning to
Page 2
TICC Agenda Decembet 2, 2020
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 24
hours in advance of the'meeting to arrange or assistance. In addition, upon request,
in advance, by a person with a disability, meeting agendas and writings distributed
for the meeting that are public records will be made available in the appropriate
alternative format.
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO TECHNOLOGY,
INFORMATION, AND COMMUNICATIONS COMMISSION
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Technology,
Information, and Communications Commission is hereby called for Wednesday, December
2, 2020, commencing at 7:05 p.m, In accordance with Governor Newsom's Executive Order
No-29-20, this will be a teleconference meeting without a physical location. Said special
meeting shall be for the purpose of conducting business on the subject matters listed below
under the heading,"Special Meeting."
SPECIAL MEETING
ROLL CALL
APPROV AL OF MINUTES
1, $: Approve Minutes from the November 4, 2020 regular meeting.
Recommended Action: Approve Minutes from the November 4, 2020 regular meeting:.
A - Draft Minutes 11-04-20
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission 072 any matter
within the jurisdiction of the Commission and not 07? the age;nda. Speakers are Limited to three (3)
minutes. bt most cases, State 7ctw w'dl prohibit the Commissiort from making arty decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
NEW BUSINESS
2.%: Receive Presentation from Verizon Communications on Smart Technology
Solutions
Recommended Action: Receive and File Presentation
ST AFF AND COMMISSION REPORTS
Page 3
TICC Agenda December 2, 2020
3. $: Commissioner Reports from the Mayor's Meeting.
Recommended Action: Receive Commissioner Reports.
4.$: Review Action Items List.
Recommended Action: Review and File Action Items list.
A - Action Items List
5. $: Review Activities Calendar
Recommended Action: Review and File Activities Calendar.
A - Activities Calendar
6. l: Commissioner Updates
Recommended Action: Receive Commissioner Updates
ADJOURNMENT
In comp7iance with the Americans zoith Disabilities Act (ADA), anyone who is plcmning to atte'nd this
teleconference meeting roho is visually or hearing impaired or has any disab'dity that needs specia7
assistance sho'tdd ca77 the City Clerk's Office at 408-777-3223, at least 24 hours iyi advance of the
meeting to arrange for assistance. In addition, upon request, in ctdvarice, by a person with ct disability,
meeting agendas and writings distributed for the meet'mg that are public records w'dl be made avai7able
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after puMication of the agenda wil7
be made available for public inspection. P7ease contact the City Clerk's Office in City Hcdl located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: P7ease be advised that pursuant to Cupertino Municipa7 Code 2.08.100
written communications sent to the Cupertino City Cormcil Commissioners or City staff concerning a
matter 07? the agenda are inchtded as supplemental materia7 to the agendized item. These written
communications are accessible to the public through the City's roebsite and kept in packet archives. You
are hereby admonished not to include any personal or private information in writtert comm;imications to
the City that you do not wish to ma7ce public; doing so shall constitute a waiver of any privacy rights
you may have orx the information provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members 07? any other item not O?? the agenda, you may do so during the public comment.
Page 4
E(JS'lED l.]
B"eJLLETIN BOAL-< C:N)fY Hj-',LL.
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HE[P STOP
THE SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be
a teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in
the following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, November 4, to the
Commission at TICC@cupertino.org. These e-mail comments will be received by the Staff
Liaison before the meeting and posted to the City's website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at BillM@cupertino.org. The staff liaison will read the emails into the record,
and display any attachments on the screen, for up to 3minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral
public comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during
the public comment period for each agenda item.
To address the TICC Commission, click on the link below to register in advance and access
the meeting:
Page I
TICC Agenda November 4, 2020
Online
Please click the link below to join the webinar:
https://cityofcupertino.zoom.us/webinar/register/WNoDIRiToCQvqhZFQHPR7XsA
Phone
Dial: (888) 788 0099 and enter Webinar ID: 928 5199 1979 (Type *9 to raise hand to
speak). Unregistered participant will be called on by the last four digits of their phone
number,
Or an H.323/SIP room system: H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (EMEA)
103.122.166.55 (Australia)
69.174.57.160 (Canada)
Meeting ID: 928 5199 1979
SIP: 92851991979@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1) You can directly download the teleconference software or connect to the meeting in
your internet browser. If you are using your browser, make sure you are using a
current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+,
Safari 7+. Certain functionality may be disabled in older browsers, including Internet
Explorer.
2) You will be asked to enter an email address and a name, followed by an email
with instructions on how to connect to the meeting. 7our email address will not be
disclosed to the public. If you wish to make an oral public comment but do not wish to
provide your name, you may enter "Cupertino Resident" or similar designation.
3) When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4) When called, please limit your remarks to the time allotted and the specific
agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
Page 2
TICC Agenda November 4, 2020
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at Ieast 48
hours in advance of the meeting to arrange or assistance. In addition, upon request,
in advance, by a person with a disability, meeting agendas and writings distributed
for the meeting that are public records will be made available in the appropriate
alternative format.
ROLL CALL
APPROV AL OF MINUTES
1. $: Approve Minutes from the October 7, 2020 regular meeting.
Recommended Action: Approve Minutes from the October 7, 2020 regular meeting.
A - Draft Minutes 10-7-20
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons zoish'mg to address the Commission on arxy matter
zoithirt the jurisdictiort of the Commission and riot 07? the agenda. Speakers are Limited to three (3)
minutes. In most cases, State Law will prohibit the Commission from making any decisions with respect
to a matter rtot on the agertda.
WRITTEN COMMUNICATIONS
NEW BUSINESS
2.$: Receive Presentation on City Used Applications from GIS Manager Gerhardt
and Applications Manager Mathur
Recommended Action: Receive and File Presentation
OLD BUSINESS
3.$: Review FY21 TICC Work Plan.
Recommended Action: Review FY21 TICC Work Plan.
A - FY21 TICC Work Plan
4.l: Receive Subcommittee Verbal Reports
1. Traffic and Video
2. Climate and Conservation
3. Education
Recornrnended Action: Receive the Subcommittee Reports and consider making a
recommendation to the City Coincil.
ST AFF AND COMMISSION REPORTS
Page 3
TICC Agenda November 4, 2020
5. $: Cornrnissioner Reports from the Mayor's Meeting.
Recommended Action: Receive Commissioner Reports.
6.l: Review Action Items List.
Recommended Action: Review and File Action Items list.
A - Action Items List
7.$: Review Activities Calendar
Recommended Action: Review and File Activities Calendar.
A - Activities Calendar
8. $: Commissioner Updates
Recommended Action: Receive Commissioner Updates
ADJOURNMENT
by compliance zoith the Americans with Disabilities Act (ADA), anyone who is p7armirxg to attertd this
teleconference meeting who is visually or hearing impaired or has arty disabilih) that needs specia[
assistance should cal7 the City Clerk's Office at 408-777-3223, at 7east 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person roith a disability,
meeting agendas and writirtgs distributed for the meeting that are public records will be made ava'dab7e
in the appropriate a7terrtative format.
Any writings or documents provided to a majorih) of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk's Office in City Hall located at
10300 Torre Avertue during norma7 busirtess hours. '
IMPORTANT NOTICE: Please be advised that pursuant to Cupert'mo Murticipal Code 2.08.100
roritten commurtications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter ort the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the CihJs website and kept in packet archives. You
are hereby admonished not to irtclude any personal or private information irt written communications to
the City that you do not wish to make public; doirtg so shall cortstitute a waiver of any privacy rights
you may have 07! the irtformation provided to the City.
Members of the public are entitled to address the members concernirxg any item that is described in the
notice or age;nda for this meeting, before or during consideration of that item. If you roish to address the
members on any other item not 077! the agenda, you may do so during the public comment.
Page 4
CITY OF CUPERTINO
STATE OF CALIFORNIA
AGENnA ,
rnyrh ,5 SS
POSTED TA2E :En NDA ON FH'EI
Teleconfete'nffl CITY HALL
TELECONFERENCE / PUBLIC PARTICIPA'
SPREAD OF COVID-19
If ORM. O TO HFTP STOP THE
SJGNATURF,
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00p.m. on Wednesday, August 5, to the Commission at
TICC@cupertino.org. These e-mail comments will be received by the Staff Liaison before
the meeting and posted to the City's website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at BillM@cupertino.org. The staff liaison will read the emails into the record,
and display any attachments on the screen, for up to 3 minutes (subject to the Chair's
discretion to shorten time for public comments). Members of the public that wish to share a
document must email BillM@cupertirio.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the TICC Commission, click on the Iink below to register in advance and access
the meeting:
Page I
TICC Agenda
Online
Please click the link below to join the web,inar:
http,4:7/'6ffyof<upertino.zoom:us/wibinar/regi,ster/WNclhJPkaTWKjx9iKPgLbQ
August 5, 2020
Phone
Dial: (888)- 788 0099 and enter Webinar ID: '>71 9293 4425 (Type '9 to raise hand to speak).
'Unregistered participant will be called on by the last four digits of their phone number.
oar an H,323/SIP room system: iv . . ,,
" H.323: a
162.255.37.11 (US.Qest) ii4 4,,,,.,,,,..... .
'- =-162.255.36.11 (US East) " "
213.19.144.110 (EMEA)
103.122.166.55 (Australia)
69.174.57.160 (Canada)
Meeting ID: 971 9293 4425
SIP: 97192934425@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1) You cari directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2) You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide yout
name, you may enter "Cupertino Resident" or similar designation.
3) When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4) When called, please limit your remarks to the time allotted and the specific agenda
topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
Page 2
TICC Agenda August 5, 2020
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format,
ROLL CA[L
APPROV AL OF MINUTES
1.%: Approve Minutes from the July 1, 2020 regular meeting.
Recommended Action: Approve Minutes from the July 1, 2020 regular meeting.
A - Draft Minutes - July 1, 2020
B - Traffic Presentation Julv 1, 2020
ORAL COMMUNICATIONS
This portion of the meetiryg is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and ;not 07? the agenda. Speakers are 7imited to three (3)
. minutes. In most cases, State lava will prohibit the Commissio;n from making any decisions with respect
to a matter not 072 the agenda.
WRITTEN COMMUNICATIONS
NEW BUSINESS
2.l: CREST Award Nominee
Recommended Action: Receive the CREST Award Nominees and make a
recommendation.
A - Innovator of the Year PACKET
3.$: Guidance on Commission Work Programs
Recommended Action: Discuss Guidance on Commission Work programs for FY20-21.
A - Guidance on Commission Work Programs FY20-21
4.$: Receive E-mail Phishing Campaign Presentation from Chief Technology
Officer Mitchell
Recommended Action: Receive and File Presentation
A - Cybersecurity Preserttation
OLD BUSINESS
5.$: Review FY21 TIC.C Work Plan.
Recommended Action: Review FY21 TICC Work Plan.
Page 3
TICC Agenda August 5, 2020
A - FY21 TICC Work Plan
6.$: Receive Subcommittee Verbal Reports
1. Traffic and Video
2. Climate and Conservation
3. Wireless and Fiber Optics Master Plan.
4. Education
Recommended Action: Receive the Subcommittee Reports and consider making a
recommendation to the City Council.
ST AFF AND COMMISSION REPORTS
7. $: Commissioner Report from the Mayor's Meeting.
Recommended Action: Receive Commissioner Report.
8.$: Review Action Items List.
Recommended Action: Review and File Action Items List.
A - Action Items List
9.$: Review Activities Calendar
Recommended Action: Review and File Activities Calendar.
A - Activities Calendar
10. l: Commissioner Updates.
Recommended Action: Receive Commissioner Updates.
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
te7econference meeting who is visuauy or hearing impaired or has any disabi(ity that needs special
assistance sho'tdd caL7 the City Clerk's Office at 408-777-3223, at 7east 48 hours in advance of the
meeting to arrange for assistayice. In addition, upon request, 'm advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records wiu be made availabLe
'm the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk's Office in City Hau located at
10300 Torre Avenue during norma7 business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Mtmicipa7 Code 2.08.100
writtert communications sertt to the Cupertino City Courtcil, Commissioners or City staff concerning a
matter 072 the agenda are included as suppLementa( material to the agendized item. These written
Page 4
TICC Agenda August 5, 2020
comrrumications are accessib(e to tlie pub(ic through tlie City's website and kept in packet archives. You
are hereby admonished not to include any persona7 or private'mformation in written communications to
the City that you do not wish to make public; doing so sha77 constitute a waiver of ariy privacy rights
you may have 07? the information provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agertda for this meeting, before or durirtg consideration of that item. If you wish to address the
members on any other item yiot on the agenda, you may do so dur'mg the public comment.
Page 5
CUPERTINO
POSTED TH NO C 6 A ON ' a : aE
BULLETIN Bp AT iTY H,
Mep$gl
TELECONFERENCE / PUBLIC PARTICIPAl'l(tMIWUl{MATI
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, July 1, 2020 to the Commission at
TICC@cupertino.org. These e-mail comments will be received by the Commission before
the meeting and posted to the City's website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at BillM@cupertino.org. The staff liaison will read the emails into the record,
and display any attachments on the screen, for up to 3 minutes (subject to the Chair's
discretion to shorten time for public comments). Members of the public that wish to share a
document must email Billm@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the TICC Commission, click on the link below to register in advance and access
the meeting:
Page I
TICC Agenda July 1, 2020
"a ' 1'4
P4dtck'thelink below to join the webinar:
https://cityofcupertino.zoom.us/webinar/re.gister/WNgPpBcNJASAOOuYoclEuBmg
Phone
Dial:"(888) 788 0099 and enter Webinar ID: 934 5880 8492 (Type *9 to raise hand to speak).
Unregistered:participants will be called on by the last four digits of their phone number.
Oy an',H.323/SI-P room systenn: , , '
H.323:
162.255.37.11 (.US West.)
162.255.36.11 (US East)
213.19.144.110 (EMEA)
103.122.166.55 (Australia)
69.174.57.160 (Canada)
Meeting ID: 934 5880 8492
SIP: 93458808492@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1) You can directIy download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2) You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3) When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4) When called, please limit your remarks to the time allotted and the specific agenda
topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
Page 2
TICC Agenda July 1, 2020
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
ROLL CALL
APPROV AL OF MINUTES
1. $: Approve minutes from the June 12, 2020 special meeting.
Recommended Action: Approve Minutes from the June 12, 2020 special meeting.
Draft Spe6al Minutes 6-12-20
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission 072 any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are Limited to three (3)
minutes. In most cases, State raw will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
NEW BUSINESS
2.$: CREST Award Nominee
Recommended Action: Receive the CREST Award Nominees and make a
recommendation to the City Council.
Innovator of the Year PACKET
3.$: Receive Traffic Signal Infrastructure Presentation from the Traffic Division
Recommended Action: Discuss and Receive PowerPoint Presentation.
Traffic Presentation July 1, 2020
4. $: Guidance on Coznmission Work Programs
Recommended Action: Discuss Guidance on Commission Work Programs for FY20-21.
Guidance on Commission Work Programs FY20-21
OLD BUSINESS
5.$: Review FY21 TICC Work Plan.
Recommended Action: Review FY21 TICC Work Pln.
FY21 TICC Work Plan
Page 3
TICC Agenda July 1, 2020
6.$: Subcommittee report
1. Traffic and Video
2. Climate and Conservation
3. Wireless and Fiber Optics Master Plan
4. Education
Recornrnended Action: Receive the Subcommittee Reports and consider making a
recommendation to the City Council.
ST AFF AND COMMISSION REPORTS
7. $: Commissioner Report from the Mayor's meeting.
Recommended Action: Receive Commissioner Report.
8.$: Review Action Items list.
Recommended Action: Review and FiIe Action items list.
Commission Action Items
9.$: Review Activities Calendar
Recommended Action: Review and File Activities Calendar.
2020 Activities Calendar
10. $: Commissioner Updates
Recommended Action: Receive Commissioner Updates
ADJOURNMENT
Irt compliance with the Americans with Disabilities Act (ADA), artyorte who is planning to attertd this
teleconference meetirtg who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at reast 48 hours in advance of the
meeting to arrartge for assistance. In addition, upon request,'m advance, by a person zoith a disab'dity,
meeting age;ndas and writirtgs distributed for the meeting that are public records will be made available
in the appropriate alternative format.
A7Z!/ zoritings or documents provided to a majority of the members after publication of the agenda will
be made available for public i;nspectiort. Please corttact the City Clerk's Office in City Hail located at
10300 Torre Avertue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipa7 Code 2.08.100
written commu;nications sent to the Cupertirto City Courtcil Commissioners or City staff concerrting a
matter on the agenda are included as supplementa7 materia7 to the agendized item. These writtert
commurtications are accessible to the public through the City's website and kept in packet archives. You
Page 4
TICC Agenda July 1, 2020
are hereby admonished riot to include any persoryal or private information irt written communicahons to
the City that you do riot wish to make public; doing so shall constitute a zoaiver of any privacy rights
you may have ort the information provided to the City.
rxembers of the public are entitled to address the members concern'mg any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so dur'mg the puMic comment.
Page 5
$: Approve Minutes from the February 5, 2020 regular meeting.
Recommended Action: Approve Minutes from the February 5, 2020 regular meeting.
Draft Regular Meeting Minutes 02-05-20
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persorts wishing to address the commission on any matter not
072 the agenda. Speakers are (imited to three (3) minutes. h most cases, State law toiu prohibit the
commission from making any decisions with respect to a matter riot listed 07? the agertda
WRITTEN COMMUNICATIONS
%: Receive Comcast's Notice of Changes in pricing for Gaiam TV Fit & Yoga,
Gaia, and Docurama
Recommended Action: Receive and File Letter dated January 27, 2020.
Exlffbit A - Comcast's Notice of Changes in Pricing
$: Review Letter from AT&T dated February 13, 2020.
Recommended Action: Review and File AT&T Letter.
Exhibit A - AT&T Letter dated February 13, 2020
OtD BUSINESS
4. : Work PIan Update.
Recommended Action: Receive Work Plan Update from Staff Liaison.
$: Subcommittee Report
Recommended Action: Receive the Subcommittee Report and consider making a
recommendation to the City Council
Page I
TICC
NEW BUSINESS
Agenda Mardt 4, 2020
6.$: Receive Presentation on Public Speaker Cards Application
Recommended Action: Receive presentation and consider making a recommendation
to the City Council.
Exhibit A - Hiago Frinctional Specification
7. $: Elect and Appoint the Commission Chair and Vice Chair positions.
Recornrnended Action: Elect and appoint the Commission Chair and Vice Chair
positions.
$: -Discuss Cellular Coverage in the Foothill region
Recommended Action: Discuss Cellular coverage in the Foothill region
ST AFF AND COMMISSION REPORTS
9. $: Commissioner Report from the Mayor's Meeting.
Recommended Action: Receive Commissioner Report.
10. $: Review Action Items List.
Recommended Action: Review and File Action items List.
2020 Action Items
11. $: Review Activities Calendar
Recommended Action: Review and File Activities Calendar.
2020 Activities Calendar
12. $: Commissioner Updates.
Recommended Action: Receive Cornrnissioner Updates.
ADJOURNMENT
In compliance with the Americans with Disab'dities Act (ADA), anyone who is p7aming to attend the
next meeting who is visually or heariryg impaired or has aryy disabiiity that needs special assistartce
sho'tdd cal7 the City Clerk's Office at 408-777-3223, 48 hours in advartce of the meeting to arrange for
assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings
distributed for the meeting that are public records zoil7 be made available irt the appropriate alternative
format. A7S0 upon request, in advartce, an assistive 7istetting device can be made available for use
during the meeting.
Any writings or documents provided to a majority of the members after publicatiort of the agenda wil7
be made avai7aMe for public inspection. P(ease contact the City Clerk's Office ire City Ha77 located at
Page 2
TICC Agenda
10300 Torre Avenue during rtormal business hours,
Match 4, 2020
IMPORTANT NOTICE: P4ease be advised that pursuarxt to Cupertino Municipal Code 2.08.100
zoritten commurxications sent to the Cupertino Cih) Council Commissiopers or City staff concerning a
matter 07? the agenda are 'mcluded as supplemerttal material to the agertdized item. These zoritten
communications are accessible to the public through the City's website and kept'm packet archives. You
are hereby admonished not to include any persona7 or private information'm written commtmications to
the Cih) that you do not wish to make public; doirxg so shall constitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideratiort of that item. If you wish to address the
members on arty other item not on the agenda, you may do so during the public comment.
Page 3
CITY OF CUPERTINO
CUPERTINO
AGENDA ISS.
'l)C,iSTED Ttjl NOT ' ENDA ON THE
f3ULLETiN BO HALL.
Approve Minutes from the Janua-ry- 9-, -2020 special meeting.
Recommended Action: Approve Minutes from the January 9, 2020 special meeting.
ROLL CALL
APPROV AL OF MINUTES
Draft Minutes 01-09-20
Attachment A - Presentation by Google Vendors
2.$: Approve Minutes from the December 19, 2019 special meeting.
Recommended Action: Approve Minutes from the December 19, 2019 special meeting.
Draft Minutes 12-19-19
3.$: Approve Minutes from the December 4, 2019 special meeting.
Recommended Action: Approve Minutes from the December 4, 2019 special meeting.
Draft Minrites 12-04-19
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishirtg to address the commission on any matter not
on the ageryda. Speakers are limited to three (3) minutes. Irt most cases, State 7aw wil7 prohibit the
commission from making any decisions with respect to a matter not 7isted on the agenda
WRITTEN COMMUNICATIONS
4.$: Receive Comcast's Notice of Programming Adjustments
Recommended Action: Receive and File Letter dated January 21, 2020.
Attachment A - Comcast's Notice of Progrg Adjustments
5.$: Review Letters from AT&T dated December 12 & 17, 2019.
Recornrnended Action: Review and File AT&T Letters.
Exhibit A - AT&T Letter dated December 12, 2019
Exhibit B - AT&T Letter dated December 17, 2019
Page I
TICC Agenda February 5, 2020
6. $: Review Letter from AT&T dated January 16, 2020.
- Recommended Action: Review and File AT&T Letter.
' Exhibit A - AT&'F Letter dated January 16, 2020.
OLD BUSINESS
7. $: Review 2020 TICC Workplan
Recommended Action: Review the 2020 TICC Workplan.
2020 TICC Work Plan
NEW BUSINESS
8.$f Appoint Cornrnissioner to judge <hack> Cupertino 2020.
Recommended Action: Discuss and appoint Commissioner to judge <hack> Cupertino
on Saturday, March 21, 2020.
Exhibit A - Request to TICC from the Teen Commission
ST AFF AND COMMISSION REPORTS
9. $: Commissioner Updates
Recommended Action: Receive Commissioner Updates.
10, $: Review Action items List
Recommended Action: Review and File Action Items List.
2020 Action Items
11. $: Review Activities Calendar
Recommended Action: Review and File Activities CaIendar.
2020 Activities Calendar
ADJOURNMENT
In compliance zoith the Americarts roith Disabilities Act (ADA), anyorte who is planrting to attend the
next meeting who is visually or hearing impaired or has any disability that needs special assistartce
should call the City C7erk's Office at 408-777-3223, 48 hours 'm advartce of the meetirtg to arrange for
assistance. Upon request, in advartce, by a persort v.oith a disability, meeting agendas arid writirygs
distributed for the meeting that are public records wil7 be made avai7able in the appropriate alternative
format. Also upon request, in advance, art assistive listening device can be made available for use
during the meeting.
Any writings or documents provided to a majority of the members after publication of the agertda will
be made ava'dable for public inspectio;n. Please contact the Cih) Clerk's Office in City Hall located at
Page 2
TICC Agenda February 5, 2020
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Prease be advised that pursuant to Cupertino Municipa7 Code 2.08.100
zoritten commu;nications sent to the Cupertino City Council, Commissioners or Cih) staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These roritten
communications are accessible to the public through the Cih)'s website a;nd kept in packet archives. You
are hereby admonished not to include any personal or private information in written commurxications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the i4ormation provided to the City.
Members of the public are erttitled to address the members co;ncer;ni;ng any item that is described in the
notice or agertda for this meeting, before or during consideratiort of that item. If you wish to address the
members on any other item not ort the agenda, you may do so during the pub(ic comment.
Page 3
SpecialMeetirlg I .S
0.-I'E ' SIGNATURE
NOTICE AND CALL FOR A SPECIAL MEETING OF THE TECHNOLOGY,
INFORMATION, AND COMMUNICATIONS COMMISSION
NOTICE IS HEREBY GIVEN that a special meeting of the Technology, Information, and
Communications Commission is hereby called for Thursday, January 9, 2020, commencing
at 7:00 p.m. in City Hall Conference Room C, 10300 Torre Avenue, Cupertino, California
95014. Said special meeting shall be for the purpose of conducting business on the subject
matters listed below under the heading, "Special Meeting."
SPECIAL MEETING
ROLL CALL
APPROV AL OF MINUTES
1.$: Aprove Minutes from the December 4, 2019 special meeting.
Recommended Action: Approve Minutes from the December 4, 2019 special meeting.
Draft Minutes 12-04-19
2.$: Approve Minutes from the December 19, 2019 special meeting.
Recommended Action: Approve Minutes from the December 19, 2019 special meeting.
Draft Minutes 12-19-19
ORAL COMMUNICATIONS
This portion of the meetirtg is reserved for persons wishirtg to address the commission on any matter rxot
on the agenda. Speakers are limited to three (3) minutes. In most cases, State Law w'dl prohibit the
commission from making any decisio;ns with respect to a matter not listed on the agenda
WRITTEN COMMUNICATIONS
3.$: Review Letters from AT&T dated December 12 and 17, 2019.
Recommended Action: Receive and File AT&T Letters.
Page I
TI(LC Agenda January 9, 2020
Exlnbit A - AT&T Letter dated December 12, 2019
Exi'iibit B - AT&T Letter dated December 17, 2019
NEW BUSINESS
4. $: Receive Google presentation on Internet of Things (IoT) and Cloud Services.
Recommended Action: Receive Presentation from Google.
5. $: Thank Commissioner Arnold de Leon for his service to the TICC Comtnission.
Recommended Action: Thank Commissioner de Leon for his 4 years of Service to the
City of Cupertino.
6. $: Welcome new Commissioner Mukesh Garg to the Commission.
Recommended Action: Welcome Commissioner Garg to the Commission.
OLD BUSINESS
7. $: Review 2020 TICC Workplan
Recommended Action: Review the 2020 TICC Workplan.
2020 TICC Work Plan
ST AFF AND COMMISSION REPORTS
8. $: Cornrnissioner Updates.
Recommended Action: Receive Commissioner Updates.
9.$: Review Action Items List.
Recommended Action: Review and File Action items List.
2020 Act'on Items
10. $: Review Activities Calendar.
Recommended Action: Review and File Activities Calendar.
2020 Activities Calendar
ADJOURNMENT
In compliance with the Americarts voith Disabilities Act (ADA), anyorte who is p{arining to attend the
rtext meeting zoho is visually or hearing impaired or has any disabilih) that needs specia7 assistance
should call the City CLerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for
assistance. 11pon request, in advance, by a person with a disabi7ih), meeting agendas and writ'mgs
distributed for the meeting that are public records w'd7 be made ava'dable in the appropriate alternative
format. A7S0 upon request,'m advance, an assistive listen'mg device cart be made available for use
durirtg the meeting.
Page 2
TICC Agenda January 9, 2020
Any writings or documents provided to a majority of the members after publication of the agenda will
be made availaMe for public inspection. Please contact the City Clerk's Office in City Hal7 located at
10300 Torre Avenue durirtg norma7 business hours.
IMPORTANT NOTICE: P4ease be advised that pursuant to Cupertino Municipal Code 2.08.100
written commurtications sent to the Cupertino Cih) Council, Commissioners or City staff concerni;ng'a
matter o;n the agenda are included as suppleme;ntal material to the agendized item. These written
communications are accessiMe to the public through the Cihjs website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are e;ntitled to address the members concerning arty item that is described in the
notice or agenda for this meetirtg, before or during consideratiorx of that item. If you zoish to address the
members on any other item not on the agertda, you may do so during the public comme;nt.
Page 3
Cupertino Safe Routes 2 School
Working Group Meeting #45
Hosted: Wednesday, September 9, 2020
10300 Torre Avenue, City Hall, Conference Room C
4PA4 - 5 PM
saferoutes@cupertino.org
www.cupertino.org/saferoutes
CUPERTINO GREEN
- AGENDA -
This will be a teleconference meeting without a physical location
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP
THE SPREAD OF COVID-'I9
It"i accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting witho'i'it a physical location to help stop the spread of COVID-19.
We welcome participation from members of the public during this meeting. To address the
Safe Rorites to School Working Group, click on the link below to register in advance and access
the meetiitg:
Online
Please register in advance to join this webinar:
littps://cityofcupertino.zoom.us/webinar/register/WN qMOuSm2USm44PxWPdMoOKs A
Phone
Dial: (888)788-0099 and enter Webinar ID: 919 1916 3823 (Type *9 to raise hand to
speak). Unregistered participant will be called on by the last four digits of their phone
number.
STATE OF CALIFORNIA
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 919 1916 3823
SIP: 91919163823@zoomcrc.com
E I OY OF TrT'.: g F CUPERTINO
SIP:91919163823@zoomcrc.com r=rsd .
y{l.'! DEPAR
'Xf D
TO SCHOOL
Cupertino Safe Rorites 2 School
Working Group Meeting #45
Hosted: Wednesday, September 9, 2020
10300 Torre Avenue, City Hall, Conference Room C
4PM - 5 PM
saferorites@cupertino.org
www.cupertino.org/saferoutes
CUPERTINO GREEN
Please read the following instructions carefully:
1) You can directly download the teIeconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and up-to-
date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality
may be disabled in older browsers, including Internet Explorer.
2) You will be asked to enter an email address and a name. You will then be emailed
instructions on how to connect to the meeting. Your email address will not be disclosed to the
public. If you wish to participate in the webiiiar but do not wish to provide your name, you
may enter "Cupertino Resident" or similar designation.
3) If you wish to speak, click on "raise hand." Speakers will be notified shortly before they are
called to speak.
4) When called, please limit your remarks to the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange or assistance. In addition, upon request,
in advance, by a person with a disability, meeting agendas and writings distributed
for the meeting that are public records will be made available in the appropriate
alternative format.
1. :, Welcome 5 minutes
2. Public Comments 5 minutes
3. FAQ From the Front Lines
David Sti(lman, Transportation Manager, City of Cupertino
10 minutes
CUPERTINO M
S/'kFE ROUTES
TO SCHOOL
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 7:00a.m. on Friday, December 18to the Committee at
KatyN@cupertino.org. These e-mail comments will be received by the Committee members
before the meeting and posted to the City's website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the
Committee at KatyN@cupertino.org. The staff liaison will read the emails into the record,
and display any attachments on the screen, for up to 3 minutes (subject to the Chair's
discretion to shorten time for public comments). Members of the public that wish to share a
document must email KatyN@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Committee, click on the link below to register in advance and access the
meeting:
Page J
Legislative Review Committee Agenda Decembet 18, 2020
Online
Please click the Iink below to join the webir4ar:
https://cityofcupertino.zoom.us/webinar/register/WNYo5fI9LRfGekMKtWJIIew
Phone
Dial (669) 900 6833 and enter Webinar ID: 928 2368 0377 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 928 2368 0377
SIP: 92823680377@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
NOTICE AND CALL FOR A SPECIA[ MEETING OF THE [EGISLATIVE REVIEW
COMMITTEE
NOTICE IS HEREBY GIVEN that a special meeting of the Legislative Review Committee is
hereby called for Friday, December 18, 2020 commencing at 8:00 a.m. In accordance with
Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting
without a physical location.Said special meeting shall be for the purpose of conducting
Page 2
LegislativeReviewComrnittee Agenda Decemberl8,2020
business on the subject matters listed below under the heading, "Special Meeting."
SPECIAL MEETING
ROLL CALL
APPROV AL OF MINUTES
1.$: Minutes from September 2, 2020
Recommended Action: Approve minutes from September 2, 2020
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons zoishing to address the members 071 any matter not
on the agenda. Speakers are limited to three (3) minutes. In most cases, State lava zoill prohibit the
members from making any decisions with respect to a matter not Listed 07'l the agenda.
PUBLIC COMMENT (including comments on all agenda items)
This portiory of the meeting is reserved for persons wishing to address the Committee on arty matter 072
the agenda. Speakers are 7imited to three (3) minutes for any particular agenda item.
AGENDA REVIEW
In order to make the most efficiertt use of outside consultant time, Committee members will review and
discuss items 072 the agenda to assist in developing priorities and strategy for formal consideratiort oj
those items when the cons'tdtant is presertt 7ater in the meeting. No action wil7 be taken 072 any agenda
items in this portiorx of the meet'mg.
ACTION ITEMS
2.$: Discuss the appointment of Chair and Vice Chair for the Legislative Review
Committee
Recommended Action: Appoint the Chair and Vice Chair for the Legislative Review
Committee
3.$: Legislative Updates
Recommended Action: Receive legislative update and provide input
A - Legislative Update Report
4.$: Discuss the City's draft 2021 Legislative Platform
Recommended Action: Discuss the City's draft 2021 Legislative Platform and
recommend for City Council's adoption
Page 3
LegislativeReviewCommittee Agenda
A - 2021 Proposed Legislative Platform - Redline Draft
December 18, 2020
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans rnith Disabilities Act (ADA), anyone zoho is planning to attend this
teleconference meeting roho is visually or hearing impaired or has any disability that needs special
assistance should call the Cih) Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, m advance, by a person with a disability,
meeting agendas and writings distributed for the meet'mg that are public records w'dl be made available
in the appropriate alterrtative format.
Arty writings or documents provided to a majority of the members after publication of the agenda roi7l
be made available for public inspection. Please contact the City Clerk's Office in City Hal7 located at
10300 Torre Avertue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuartt to Cupertirto Murticipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter 072 the agenda are i;ncluded as supplemental materia7 to the agendized item. These written
communications are accessible to the public through the Cih)'s website and kept in packet archives. You
are hereby admonished not to include arty personal or private i4ormatiort in written communications to
the City that you do not wish to make public; doirtg so shal7 constitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members concerrting any item that is described in the
notice or agenda for this meet'mg, before or during consideration of that item. If you wish to address the
members on any other item not 072 the agenda, you may do so durirtg the public comment.
Page 4
Cupertino Safe Routes 2 School
Working Group Meeting #45
Hosted: Wednesday, September 9, 2020
10300 Torre Avenue, City Hail, Conference Room C
4PM - 5 PM
saferoutes@cupertino.org
www.cupertino.org/saferoutes
CUPERTINO (IREEN
4. Presentation: SR2S a:nd MVHS's Youth Environmental Power Initiative
Kelly Trmg, SR2S Student Represerttative, Monta Vista High School
15 minutes
5. Discussion: How to Get Kids Walking and Biking Despite School Closures 15 minutes
Seema Lindskog, SR2S Parent Champion, Lawson Middle School
6. Cupertino Safe Routes to School Update 5 minutes
Cherie Walkowiak, SR2S Coordiyqator, City of Cupertino
a. Restructuring of Es at National Safe Routes to School Level
b. Education during COVID
c. Encouragement: 7" Annual Fall Bike Fest / Bike to Wherever Days
7. Reminders and Closing 5 minutes
NOTES -
CUPERTI NO MA
S/\FE ROUTES
TO SCHOOL
Cupertino Safe Routes 2 School
Working Group Meeting #45
Hosted: Wednesday, September 9, 2020
10300 Torre Avenue, City Hall, Conference Room C
4PM - 5 PM
CUPERTINO GREEN
saferorites@cupertino.org
www.cupertino.org/saferoutes
In compliance roith the Americans witli Disabilities Act (ADA), ayiyone who is p7ayming to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs specia7
assistance should cau the City Clerk's Office at 408-777-3223, at least 48 hours in advcmce of the
meeti'ng to arrange for assistance. In addition, upo'n request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meet'mg that are public records ruin( be made ava'dable
in the appropriate alternative format.
Arty writings or documents provided to a majority of the members after publication of the agenda will
be made availabde for pubdic i;nspection. Please contact the Cih) C(erk's Office'm City Had/ located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Mvmicipa7 Code 2.08.100
uiritte;n communications sent to the Cupertino City Council, Commissioners or City staff coyzcerning a
matter on the agenda are considered public record. These written commuyzications are accessible to the
public through the City's archives. You are hereby admonished not to include any perso'nal or private
information in written comrtmications to the City that you do not wish to make public; doing so sham(
constitute a waiver of a;ny privacy rights you may have on the information provided to the City.
Members of the puMic are entitled to address tlie members concerrxiyqg any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
yrtembers oyz any other item not 07? the agertda, you may do so during the pub(ic commeyzt.
CITY OF CUPERTINO
STATE OF CALIFORNIA
AGENDA )SS.
This will be a teleconferencp mpp+ing wiffimij 3\3Q i DEPAR'
,'!
POST'D THE I'%IO 'A E DA ON THE
Special M!3ti%LETIN BOA D ITY HALL.
TELECONFERENCE / PUBLIC PARTICIPATION')W'kAmATT n ; "TnP THE
SPREADOFCOVID-19 DATE " GNATURE
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 7:00 a.m. on Friday, July 24 to the Committee at
KatyN@cupertino.org. These e-mail comments will be received by the committee members
before the meeting and posted to the City's website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the
Committee at KatyN@cupertino.org. The staff liaison will read the emails into the record,
and display any attachments on the screen, for up to 3 minutes (subject to the Chair's
discretion to shorten time for public comments). Members of the public that wish to share a
document must email KatyN@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Committee, click on the link below to register in advance and access the
meeting:
Page I
LegislativeReviewCommittee Agenda July24,2020
Of)nline
: Please.click the link below to join the webinar:
,. h4tps://cityofcupertino.zoom.us/webinar/register/WNw4uXhje5Sg2BGCY2IalfoQ
Phone
: .' Dial 888 788 0099 and enter Webinar ID: 933 9255 4130 (Type *9 to raise hand to speak)
... Unregistered participants will be called on by the last four digits of their phone number.
., Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
-"'L-= 162.255.36.11-(Ug"Eas*:"
Meeting ID: 933 9255 4130
SIP: 93392554130 @zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
'functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO LEGISLATIVE
REVIEW COMMITTEE
NOTICE IS HEREBY GIVEN that a special meeting of the Legislative Review Committee is
hereby called for Friday, July 24, 2020 commencing at 8:00 a.m. Said special meeting shall
be for the purpose of conducting business on the subject matters listed below under the
heading, "Special Meeting."
Page 2
Legislative Review Committee Agenda July 24, 2020
SPECIAL MEETING
ROLL CALL
APPROV AL OF MINUTES
1.$: Approve the June 22nd Legislative Review Committee minutes
Recommended Action: Approve the June 22nd Legislative Review Committee minutes
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meetirtg is reserved for persons zoishing to address the members on any matter not
on the agenda. Speakers are Limited to three (3) minutes. In most cases, State Lava zo'dl prohibit the
members from making any decisions with respect to a matter not Listed on the agenda.
PUBLIC COMMENT (including comments on all agenda items)
This portion of the meeting is reserved for persons wishirtg to address the Committee 072 any matter on
the agenda. Speakers are Limited to three (3) minutes for (27?3/ particular agenda item.
AGENDA REVIEW
In order to make the most efficient use of outside consultant time, Committee members will review and
discuss items on the agenda to assist in developirtg priorities and strategy for formal consideration oj
those items where the cortsultant is presertt Later in the meeting. No action rail( be taken on any agenda
items irx this portion of the meeting.
ACTION ITEMS
2. $: Legislative Update
Recommended Action: Receive legislative update and provide any input
A - Legislative Update
3.$: Update on positions taken by the League of California Cities (League) and the
Cities Association of Santa Clara County (CASCC)
Recommended Action: Receive update on positions taken by the League and CASCC
and provide input
A - Bill Positions
4. $: Consider adopting a position on Assembly Bill 1063 (Petrie-Norris) Planning
and Zoning Law: Adequate Site Substitutes
Page 3
Legislative Review Committee Agenda July24,2020
Recommended Action: Adopt a support position on AB 1063 and authorize the Mayor
to send letters to the state IegisIature
A - AB 1063 Surnrnary Report
5.l: Consider adopting a position on Senate Bill 1049 (Glazer) Cities and counties:
Short-Term Rentals
Recornrnended Action: Adopt a support position on SB 1049 and authorize the Mayor
to send letters to the state legislature
A - SB 1049 Srunmary Report
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), artyone who is plarming to attend this
teleconference meeting who is visually or hearing impaired or has arty disability that needs speciar
assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agertdas and writings distributed for the meetirtg that are public records ro'dl be made availab7e
in the appropriate alterrtative format.
Aataty roritings or documents provided to a majorih) of the members after puMication of the agenda roill
be made available for public irtspection. P4ease contact the City Clerk's Office in City Hall located at
10300 Torre Avenue durirtg normal busirtess hours.
IMPORTANT NOTICE: P4ease be advised that pursuant to Cupertino Municipa7 Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter 072 the agenda are inc7uded as supp7ementa7 material to the agendized item. These written
communications are accessible to the public through the City's website artd kept'm packet archives. You
are hereby admortished riot to include any persorta[ or private information in zoritten commurtications to
the City that you do not wish to make puMic; doing so shal7 constitute a voaiver of any privacy rights
you may have on the information provided to the Cify.
Members of the public are entitled to address the members concerning any item that is described in the
notice or age;+xda for this meeting, before or during consideration of that item. If you wish to address the
members 07? any other item not on the agenda, you may do so during the public comment.
Page 4
J'Q'
M'r7r''C"<_
AGF,AJr)A \IW' N
PI,OYE
DATE ' SNGNAI'URE
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 7:00 a.m. on Monday, June 22 to the Committee at
KatyN@cupertino.org. These e-mail comments will be received by the committee members
befote the meeting and posted to the City's website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the
Committee at KatyN@cupertino.org. The staff liaison will read the emails into the record,
and display any attachments on the screen, for up to 3 minutes (subject to the Chair's
discretion to shorten time for public comments). Members of the public that wish to share a
document must email KatyN@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Membets of the public may observe the teleconference meeting or ptovide otal public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Committee, click on the link below to register in advance and access the
meeting:
Page 1
Legislative Review Committee Agenda June 22, 2020
Online -
Please click the link below to join the webinar:
https://cityofcupertino.zoom.us/webinar/register/WN5BUMY5vlQgSNMG4z04eP9A
Phone
Dial 888 788 0099 and enter Webinar ID: 964 4202 3271 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 964 4202 3271
SIP: 96442023271@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
NOTICE AND CALL FOR A SPECIAL MEETING OF THE LEGISLATIVE REVIEW
COMMITTEE
NOTICE IS HEREBY GIVEN that a special meeting of the Legislative Review Committee is
hereby called for Monday, June 22, 2020 commencing at 8:00 a.m. Said special meeting shall
be for the purpose of conducting business on the subject matters listed below under the
heading, "Special Meeting."
Page 2
Legislative Review Committee Agenda June 22, 2020
SPECIAL MEETING
ROLL CALL
APPROV AL OF MINUTES
1.$: Minutes from May 22, 2020
Recommended Action: Approve minutes from May 22, 2020
A - Draft Minutes
2.l: Minutes from June 2, 2020
Recommended Action: Approve minutes from June 2, 2020
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons roishing to address the members on any matter not
07? the agenda. Speakers are 7imited to three (3) m'mutes. b't most cases, State Law w'dl prohibit the
members from making any decisiorts with respect to a matter not Listed on the agenda.
PUBLIC COMMENT (including comments on all agenda items)
This portion of the meeting is reserved for persons wishing to address the Committee 072 any matter 072
the agenda. Speakers are 7imited to three (3) minutes for any particular agenda item.
AGENDA REVIEW
In order to make the most efficiertt use of outside consultant time, Committee members will review and
discuss items 077! the agenda to assist in developing priorities and strategy for formal consideratio;n oj
those items whert the consultant is present Later in the meet'mg. No action voil7 be takerx 072 any agenda
items irt this portiort of the meeting.
ACTION ITEMS
3. $: Legislative Update
Recommended Action: Receive legislative update and provide any input
A - Legislative Update Report
4.$: Update on positions taken by the League of California Cities (League) and the
Cities Association of Santa Clara County (CASCC)
Recornrnended Action: Receive update on positions taken by the League and CASCC
and provide input
A - Bill Positions
Page 3
Legislative Review Committee Agenda June 22, 2020
$: Consider adopting a position on Senate Bill 902 (Wiener) - Housing
development: density
Recommended Action: Adopt a support if amended position on SB 902 and authorize
the Mayor to send Ietters to the state Iegislature
A - SB 902 Summary Report
$: Consider adopting a position on Senate Bill 995 (Atkins) - Jobs and Economic
Development Through Environmental Leadership Act of 2011: housing projects
Recommended Action: Adopt a support position on SB 995 and authorize the Mayor to
send letters to the state legislature
A - SB 995 Summary Report
$: Consider adopting a position on Senate Bill 1085 (Skinner) - Density Bonus
Law
Recommended Action: Adopt an oppose position on SB 1085 and authorize the Mayor
to send letters to the state legislature
A - SB 1085 Simmary Report
$: Consider adopting a position on Senate Bill 1120 (Atkins) - Subdivisions:
tentative maps
Recornrnended Action: Adopt an oppose position on SB 1120 and authorize the Mayor
to send letters to the state Iegislature
A - SB 1120 Summary Report
$: Consider adopting a position on Senate Bill 1385 (Caballero) - Local planning:
housing: commercial zones
Recommended Action: Adopt an oppose position on SB 1385 and authorize the Mayor
to send letters to the state legislature
A - SB 1385 Summary Report
20. $: Consider adopting a position on Senate Bill 1431 (Glazer) - Property taxation:
reassessment: disaster relief
Recommended Action: Adopt an oppose position on SB 1431 and authorize the Mayor
to send letters to the state legislature
A - SB 1431 Stimmary Report
11. $: Consider adopting a position on Assembly Bill 725 (Wicks) - Moderate-income
and above moderate-income housing
Recommended Action: Adopt an oppose position on AB 725 and authorize the Mayor
to send letters to the state legislature
A - AB 725 Stimtnary Report
Page 4
Legislative Review Committee Agenda June 22, 2020
12. $: Consider adopting a position on Assembly Bill 1279 (Bloom) - Planning and
zoning: housing development: high-opportunity areas
Recornrnended Action: Adopt an oppose position on AB 1279 and authorize the Mayor
to send letters to the state legislahire
A - AB 1279 Simmary Report
13. l: Consider adopting a position on Assembly Constitutional Amendment 25
(Mullin) - State of emergency: remote legislative proceedings
Recommended Action: Adopt a watffi position on ACA 25
A - ACA 25 Summary Report
14. $: Review Assembly and Senate Constitutional Amendments
Recommended Action: Discuss and provide and direction regarding Assembly and
Senate Constitutional Amendments
A - Assembly and Senate Constitutional Amendments
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is plarming to attend this
telecortference meetirtg who is visually or hearing impaired or has any disability that needs specia7
assistance should cau the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistartce. by addition, upon request, irt advartce, by a persort with a disability,
meeting agendas a;nd writings distributed for the meeting that are public records wil7 be made available
in the appropriate alternative format.
Arty writings or documents provided to a majority of the members after publication of the agenda wiu
be made available for public iryspection. Please corttact the City C7erk's Office in City Hall Located at
10300 Torre Avertue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupert'mo Municipal Code 2.08.100
writtery commtmications sent to the Cupert'mo City Council Commissioners or Cih) staff cortcern'mg a
matter on the agenda are included as supplemertta7 materia7 to the agendized item. These written
commurtications are accessible to the public through the CihJs website and kept in packet archives. You
are hereby admonished not to include any personal or private irtformatiory'm writtert commurtications to
the City that you do riot wish to make public; doing so shall constitute a waiver of arty privacy rights
you may have 072 the i4ormation provided to the City.
Members of the public are erytitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
Page 5
Legislative Review Committee Agenda June 22, 2020
members on any other item rtot on the agertda, you may do so durirtg the public commertt.
Page 6
!d+aTh,Ty!7
3WMareo THE N ane 'A fhrti,=€ rq "m-n-
BULLETIN HALL.
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical Iocation to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 1:00 p.m. on Friday, April 17 to the Committee at
KatyN@cupertino.org. These e-mail comments will be received by the committee members
before the meeting and posted to the City's website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the
Committee at KatyN@cupertino.org. The staff liaison will read the emails into the record,
and display any attachments on the screen, for up to 3 minutes (subject to the Chair's
discretion to shorten time for public comments). Members of the public that wish to share a
document must email KatyN@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Committee, click on the link below to register in advance and access the
meeting:
Page 1
Legislative Review Committee Agenda April 17, 2020
Online
Please click the Iink below to join the webinar:
https://cityofcupertino.zoom.us/webinar/register/WNclri6Sg2R9C8ckkpmjYndg
Phone
Dial 888 788 0099 and enter Webinar ID: 922-5761-4758 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system.
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 922 5761 4758
SIP: 92257614758@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Intetnet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you w"sh to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
Page 2
Legislative Review Committee Agenda April 17, 2020
NOTICE AND CALL FOR A SPECIAL MEETING OF THE LEGIS[ATIVE REVIEW
COMMITTEE
NOTICE IS HEREBY GIVEN that a special meeting of the Legislative Review Committee is
hereby called for Friday, Aptil 17, 2020 commencing at 1:30 p.m. Said special meeting shall
be for the purpose of conducting business on the subject matters listed below under the
heading, "Special Meeting."
SPECIA[ MEETING
ROLL CALL
APPROV AL OF MINUTES
1.$: Minutes from March 2, 2020
Recommended Action: Approve minutes from Mari 2, 2020
A - Draft Minutes
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the members on any matter not
on the agenda. Speakers are Limited to three (3) minutes. In most cases, State Law w'd7 prohibit the
members from making any decisions zoith respect to a matter not listed on the agenda.
PUBLIC COMMENT (including comments on all agenda items)
This portion of the meeting is reserved for persons zoish'mg to address the Committee on arty matter on
the agenda. Speakers are limited to three (3) minutes for any partic'tdar agenda item.
AGENDA REVIEW
In order to make the most efficient use of outside consultant time, Committee members will review and
discuss items O?? the agenda to assist irx develop'mg priorities and strategy for formal consideration oj
those items rohen the consultant is present Later in the meeting. No action will be taken on any agenda
items in this portion of the meetirxg.
ACTION ITEMS
2. $: Legislative Updates
Recommended Action: Receive legislative update and provide input
3.$: Consider adopting a position on H.R. 6467 - the Coronavirus Community
Relief Act
Recommended Action: Adopt a position supporting H.R. 6467 and authorize the
Mayor to send letters of support to the Federal Legislature
Page 3
Legislative Review Committee Agenda April 17, 2020
Staff Report
A - Draft Support Letter
4.$: Discussion of a letter to the League of California Cities regarding their housing
proposal
Recommended Action: Discuss and decide whether to send a letter to the League of
California Cities regarding their housing proposal
A - League Housing Proposal Summary Report
FUTURE AGENDA SETTING
ADJOURNMENT
Irt compliance with the Americans with Disab'dities Act (ADA), anyone who is plarmirtg to attend this
teleco4erence meeting who is visually or hearing impaired or has arty disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. bt addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
'm the appropriate alternative
Page 4
(!)S:I(,O,,N:LL$
Howard Miller, Chair
City of Saratoga
Nancy Smitli, Vice Chair
City of Sunnyvale
Liz Gibbons
City of Campbell
Rod Sinks
City of Cupertino
Fred M. Tovar
City of Gilroy
Neysa Fligor
City of Los Altos
Call to Order
Roll Call
Silicon Valley Clean Energy Authority
Board of Directors Special Meeting
Wednesday, March 11, 2020
7:00 pm
Cupertino Community Hall
4 0350 Torre Avenue
Cupertino, CA
AGENDA
George Tyson
Town of Los Altos Hills
Rob Rennie
Town of Los Gatos
Public Comment on Matters Not Listed on the Aqenda
The public may provide comments on any item not on the Agenda. Speakers are
limited to 3 minutes each.
Carmen Montano
City of Milpitas
laved Ellahie
City of Monte Sereno
Reqular Calendar
1) Adopt Resolution Authorizing the Chief Executive Officer to Grant 30-
days Paid-Time-Off to Employees Affected by the Covid-19 Virus
(Action)
Yvonne Martinez Beltran
City of Morgan Hill
Margaret Abe-Koga
City of Mountain View
Susan Ellenberg
County of Santa Clara
svcleanenergy.org
333 W EI Camino Real
Suite 290
Sunnyvale, CA 94087
Board Member Announcements and Direction on Future Aqenda Items
Adiourn
Page 1 of 1
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the Clerk for the Authority
at (408) 721-5301 xl005. Notification 48 hours prior to the meeting will enable the Authority to make reasonable arrangements to
ensure accessibility to this meeting. (28 CFR 35.105 ADA Title II).
Cupertino Safe Routes to School
Working Group Meeting #44
Hosted: March 11', 2020
10300 Torre Avenue, City Hall, Conference Room C
4PM - 5PM
saferoutes@cupertu'io.org
www.cupertino.org/saferoutes
- AGENDA -
1. Welcome and Introductions
2. Public Comments
3. FAQ From the Front Lines
David Stiilman, Transportation Manager, City of Cuperti;no
4. Community Highlight: Eagle Scout Project - Lincoln Bike Rodeo
Gavirt Wong, Boy Scout, Cupertino resident
5. Discussion: Bike Month Coming in May
Cherie Wa7kozoiak, SR2S Coordinator, City of Cupertino
6. Cupertino Safe Routes to School Update
Cherie WaLkowiak, SR2S Coord'mator, City of Cupertino
7. Reminders and Closing
NOTES -
% i /b l Ipit
@l
CUPERTINO GREEN
5 minutes
5 minutes
10 minutes
15 minutes
10 minutes
10 minutes
5 minutes
L"'E.P; RT-
TO SCHOOL
Cupertino Safe Routes to SchooI
Working Group Meeting #44
Hosted: Mari 11', 2020
10300 Torre Avenue, City Hall, Conference Room C
4PM - 5PM
saferoutes@cupertino.org
www.cupertino.org/saferoutes
In compliance with the Americans with Disabilities Act (ADA), anyone who is plaru'iing to attend
the next meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to
arrange for assistance. Upon tequest, in advance, by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format. Also upon request, in advance, an assistive listening device can be made available
for use during the meeting.
Members of the public are entitled to addtess the members concerning any item that is described in
the notice or agenda for this meeting, before or during considetation of that item. If you wish to
address the members on any other item not on the agenda, you may' do so during the public
cornrnent portion of the meeting. Please limit your cornrnents to three (3) minutes or less.
S/(FE ROUTES
TO SCHOOL
bb i /
i I I
I@ill
@lr
CUPERTINO GREEN
(!)cle6SiG
Howard Miller, Chair
City of Saratoga
Nancy Smith, Vice Chair
City of Sunnyvale
Liz Gibbons
City of Campbell
Rod Sinks
City of Cupertino
Fred M. Tovar
City of Gilroy
Neysa Fligor
City of Los Altos
George Tyson
Town of Los Altos Hills
Silicon Valley Clean Energy Authority
Board of Directors Meeting
Wednesday, March 11, 2020
7:00 pm
Cupertino Community Hall
10350 Torre Avenue
Cupertino, CA
AGENDA
Call to Order
Roll Call
Public Comment on Matters Not Listed on the Aqenda
Rob Renme
Town of Los Gatos
The public may provide comments on any item not on the Agenda. Speakers are
limited to 3 minutes each.
Consent Calendar (Action)
Carmen Montano
City of Milpitas la) Approve Minutes of the February 12, 2020, Board of Directors Meeting
laved Ellaliie
City of Monte Sereno
Yvonne Martinez Beltran
City of Morgan Hill
Margaret Abe-Koga
City of Mountain View
Susan Ellenberg
County of Santa Clara
lb) Receive December 2019 Treasurer Report
lc) Adopt Resolution Approving Addition of New SVCE Rate Schedules and
Rates, to Correspond with New PG&E Agricultural Time of Use Rates
ld) Adopt Resolution Approving Budget Allocation Adjustment for Additional
Technical Support for the Reach Code Program, and Authorize the Chief
Executive Officer to Execute Agreement with Integral Group for Developing
a Building Decarbonization Joint Action Plan
le) Adopt Resolution Amending the Positions Chart, Job Classifications,and
Salary Schedule to Add Director of Regulatory and Legislative Policy
Position
lf) Finance and Administratio<.tC,5,p,,,rri%5ee ,R9pk.p,t!,-, F,ia'iJ T.A
Ig) Audit Committee Report
svcleanenergy.org
333 W EI Cammo Real
Suite 2%
Sunnyvale, CA 94087
2) CEO Report (Discussion)
r>Aatt u SIGNATURE
(!)2L6SEG
Howard fVliller, Chair
City of Saratoga
3) Clean Energy Procurement and Integrated Resource Planning Update
(Discussion)
Nancy Smitli, Vice Chair
City of Sunnyvale
Liz Gibbons
City of Campbell
4) Adopt Resolution Authorizing the Chief Executive Officer to Execute
Renewable Power Supply Power Purchase Agreements with Coso
Geothermal Power Holdings LLC, and Any Necessary Ancillary
Agreements and Documents (Action)
Rod Sinks
City of Cupertino
5) Executive Committee Report (Discussion)
6) Legislative and Regulatory Responses to Industry Transition Ad Hoc
Committee Report (Discussion)
Fred M. Tovar
City of Gilroy
Board Member Announcements and Diredion on Future Aqenda Items
Neysa Fligor
City of Los Altos
Adiourn
George Tyson
Town of Los Altos Hills
Rob Renme
Town of Los Gatos
Carmen Montano
City of Milpitas
laved Ellahie
City of Monte Sereno
Yvonne Martmez Beltran
City of Morgan Hill
Margaret Abe-Koga
City of Mountain View
Susan Ellenberg
County of Santa Clara
svcleanenergy.org
333 W EI Cammo Real
Suite 290
Sunnyvale, CA 94087
Page 2 of 2
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the Clerk for the Authority
at (408) 721-5301 xl005. Notification 48 hours prior to the meeting will enable the Authority to make reasonable arrangements to
ensure accessibility to this meeting. (28 CFR 35.105 ADA Title II).
CUPERTINO
STATE OF CALIFORNIA
NOTICE AND CALL FOR A SPECIAL MEETING OF THE LEGIStATIVE REVIEW
COMMITTEE
NOTICE IS HEREBY GIVEN that a special meeting of the Legislative Review Committee is
hereby called for Monday, March 2, 2020 commencing at 3:30 p.m. in City Hall Conference
Room A, 10300 Torre Avenue, Cupertino, California, 95014. Said special meeting shall be
for the purpose of conducting business on the subject matters listed below under the
heading, "Special.Meeting."
SPECIAL MEETING
ROLL CALt
APPROV AL OF MINUTES
1.%: Approve the January 13th Legislative Review Committee minutes
Recommended Action: Approve the January 13th Legislative Review Committee
minutes
A - Draft A/[inrites
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meetiryg is reserved for persorts wishing to address the members 07'Z any matter rxot
on the agenda. Speakers are Limited to three (3) minutes. by most cases, State law voill prohibit the
members from making any decisions with respect to a matter not Listed 072 the agenda.
PUBLIC COMMENT (including comments on all agenda items)
This portion of the meetirtg is reserved for persons wish'mg to address the Committee on any matter on
the agenda. Speakers are limited to three (3) mi;+zutes for any particular agertda item.
AGENDA REVIEW
Page I
Legislative Review Committee Agenda March 2, 2020
Irt order to make the most efficient use of outside consultant time, Committee members will review and
discuss items on the agenda to assist'm developirtg priorities and strategy for formal consideration o7
those items zohen the consultant is present 7ater in the meeting. No actiort roill be taken 072 any agenda
items in this portiorx of the meetirtg.
ACTION ITEMS
2. $: County Assessor Presentation on Split Roll Initiative
Recommended Action: Receive County Assessor Presentation on Split Roll Initiative
and provide any input
3.$: Townsend Discussion on Split Roll Initiative
Recommended Action: Receive Townsend Discussion on Split Roll Initiative and
provide any input
A- Split Roll Initiative Srimmary
4. $: Legislative Update
Recommended Action: Receive legislative update and provide any input
5. $: Update on the Govemor's proposed state budget (Continued from 1/13/20
meeting)
Recommended Action: Receive update on the Governor's proposed state budget
A- State Budget Update
6.$: Consider adopting a position on AB 725 (Wicks) - Housing Element: Moderate
and Above-Moderate Housing
Recommended Action: Adopt a watch position for Assembly Bill 725 (Wicks) -
Housing Element: Moderate and Above-Moderate Housing
A- AB 725 Stimmary Report
7.$: Consider adopting a position on AB 1279 (Bloom) - Housing Element: High
Resource Areas
Recommended Action: Adopt a watch position for Assembly Bill 1279 (Bloom)
Housing Element: High Resource Areas
A- AB 1279 Summary Report
8.$: Consider adopting a position on SB 906 (Skinner) - Joint Living and Work
Quarters and Occupied Substandard Buildings
Recornrnended Action: Adopt a wati position for Senate Bill 906 (Skinner) - Joint
Living and Work Quarters and Occupied Substandard Buildings
A- SB 906 Summary Report
Page 2
Legislative Review Committee Agenda March 2, 2020
9. $: Discussion of future meetings and agenda topics
Recommended Action: Recornrnend hiture meetings and agenda topics
ADJOURNMENT
In compliartce with the Americans with Disabilities Act (ADA), anyone who is planning to attend the
next meeting who is visually or hearing impaired or has any disability that needs special assistance
shotdd cal7 the City Clerk's Office at 408-777-3223, 48 hours'm advance of the meeting to arrarxge for
assistance. Upon request,'m advartce, by a persort roith a disabilih), meeting agendas and writirtgs
distributed for the meeting that are public records will be made avai7able'm the appropriate alternative
format. Also upon request, irx advance, art assistive listerting device can be made available for use
during the meetirtg.
Arty writings or documents provided to a majority of the members after publication of the agenda roi71
be made available for public inspection. Please contact the City Clerk's Office in City Hal7 Located at
10300 Torre Avertue during ryormal business hours.
IMPORTANT NOTICE: r4ease be advised that pursuartt to Cupertino Municipal Code 2.08.100
written communications sertt to the Cupertirxo City Council Commissio;ners or City staff cortcerning a
matter on the agerxda are irtcluded as supplemental material to the agerxdized item. These written
communications are accessible to the public through the City's roebsite and kept i;n packet archives. You
are hereby admonished riot to inciude any persona( or private information atn written communications to
the City that you do riot wish to make public; doing so shall cortstitute a waiver of any privacy rights
you may have on the informatiort provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agertda for this meet'mg, before or during cortsideratiort of that item. If you roish to address the
members on any other item not on the agenda, you may do so duri;ng the public comment.
Page 3
CITY OF CUPERTINO
CUPERTINO
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL AND INTRODUCTIONS
APPROVAL OF MINUTES
$: Minutes from November 21, 2019
Recornrnended Action: Approve Minutes from November 21, 2019
A - Draft Minutes
ORAL COMMUNICATIONS
This portion of the meetirtg is reserved for persons wishing to address the members on any matter not
on the agenda. Speakers are Limited to three (3) minutes. Fry most cases, State law wil7 prohibit the
members from making any decisions with respect to a matter rtot Listed ort the agertda
WRITTEN COMMUNICATIONS
NEW BUSINESS
2. $: Upcoming activities, trainings, and exercises for Cupertino Citizen Corps
Recommended Action: Approve the Citizen Corps Activity Calendar
l: Designate authority to the City Manager to approve the DSW volunteer
activities, trainings, exercises, and calendar
Recommended Action: Designate authority to the City Manager to approve the DSW
volunteer activities, trainings, exercises, and calendar
ST AFF AND COMMITTEE REPORTS
4. $: Report by the Santa Clara County Fire Department
a. Office of Emergency Management
b. Community Education
Page f
Disaster Council Agenda February20,2020
Recornrnended Action: Receive report by the Santa Clara County Fire Department
I liaison
$: City of Cupertino Office of Emergency Services (OES)
Recornrnended Action: Receive report by the City of Cupertino OES liaison
6.$: Report by Citizen Corps
Recornrnended Action: Receive report by the Citizen Corps liaison
7. $: Next Meeting: May 21, 2020 in the EOC at City Hall, Cupertino, CA 95014
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is plartning to attend the
next meeting zoho is visua7(y or hearing impaired or has any disab'dity that needs special assistartce
shouU cau the City Clerk's Office at 408-777-3223, 48 hours in advartce of the meet'mg to arrange for
assistance. Upon request, in advartce, by a person with a disabilih), meetirxg agendas and writ'mgs
distributed for the meeting that are public records will be made available in the appropriate alternative
format. A7S0 upon request, in advance, an assistive Listening device can be made available for use
during the meetirtg.
Any writings or documents provided to a majority of the members after publication of the agenda wil7
be made availab'Le for pub7ic'mspection. Please co;ntact the City Clerk's Office in City Hal7 located at
10300 Torre Avenue during rtorma( busirtess hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertirto City Council Commissioners or City staff concerning a
matter on the agenda are included as supp7ementa7 material to the agendized item. These written
commurtications are accessible to the public through the City's zoebsite and kept irt packet archives. You
are hereby admonished rtot to include any personal or private'mformation iry written commurticatiorts to
the City that you do riot wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members co;ncerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not 07? the agenda, you may do so dur'mg the public comment.
Page 2
Date:
Time:
Location:
Abandoned Veh3cle Ab€#ffi'ff:e'r€@-'i'44,6J$4ty ,AI
il Y Hr"xLL.
10:00 a.m.
City of Cupertino
10350 Torre Ave, Cupertino, CA
Agenda
I.Chairman-of-the-Board Opening Comments Captain Nuno Ribeiro
* Introduction of Board Members Present
* Introductions by Agency Representatives and Guests Present
2.Unscheduled Appearances Captain Nuno Ribeiro
Any person may address the Authority on any subject matter within the jurisdiction or responsibility of the
Authority at the beginning of the meeting; or may elect to address the Authority on any agenda item at the
time the item is called by the Chair, but before the matter is acted upon by the Authority. Speakers are
asked to provide their name and address for the record. Each person wishing to speak on an item before
the Authority shall be permitted to be heard once for a maximum of five minutes. The Authority may not
respond to a new issue(s) brought forward, but may request that the matter be placed on the agenda of a
future meeting.
3.Chief Executive Officer's Comments Robert L. Cushing
* Approval of Previous Meeting's Minutes
* Legislative Up-dates
* City of Palo Alto Membership Status
* Proposed Board of Directors Meeting Discussion
4.CMef Financial Officer's Report Joseph F. Kirby
* 1st Quarter FY2020 Report
* Collection of 2nd Quarter FY2020 Documents
* Requests for Major Purchase(s) / Reimbursement(s)
5.Round Table - Open Discussion - New Business Captain Nuno Ribeiro
6.Set Next Meeting Date and Location - Closing Comments - Adjournment Captain Nuno Ribeiro
Cupertino Safe Routes 2 School
Working Group Meeting #43
Hosted: February 12'h, 2020
j/!
saferoutes@cupertino.org
'SS (
3. FAQ From the Front Lines (
David Stiuman, Transportation Manager, Cih) of Cupertino
16 minutes
4. Partner Highlight - First Lego League Project Presentation
First Lego League Team
15 minutes
10 minutes5. SR2S Videos
Matt Schroeder, SR2S Program Staff, City of Cupertino
a. Green two-stage turn queue boxes
b. Drop-Off/Pick-Up
i. general video which schools can customize with site-specific topics
6. Cupertino Safe Routes to School Update
Cherie Wa7kowiak, SR2S Coordinator, Cih) of Cupertino
a. Encouragement: Earth Day Family Bike Ride
b. Education:
i. Middle School Bike Skills 2020
ii. Pilot Pedestrian Education Update
iii. Kennedy Bike Workshop
10 minutes
c. Engineering:
i. Maps Update
ii. One-Day Pop-up Separated Bike Lane Demo for Kennedy
d. Engagement: Rodeo Nomenclature Survey
7. Reminders and Closing 5 minutes
CUPERTI NO
S/\FE ROUTES
TO SCHOOL
Cupertino Safe Routes 2 School
Working Group Meeting #43
Hosted: February 12', 2020
10300 Torre Avenue, City Hall, Conference Room C
4PM - 5 PM
saferoutes@cupertino.org
www.cupertino.org/saferoutes
CUPERTINO GREEN
NOTES -
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend
the next meeting who is visually or hearing impaired or has any disability that needs special
assistance should can the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to
arrange for assistance. Upon request, in advance, by a person with a disabffity, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
altemative format. Alsoupon request, in advance, an assistive listening device can bemade available
for use during the meeting.
Members of the public are entitled to address the members concerning any item that is described in
the notice or agenda for this meeting, before or during consideration of that item. If you wish to
address the members on any other item not on the agenda, you may do so dug the public
comment portion of the meeting. Please limit your comments to three (3) minutes or less.
CUPERTINO RoAo
S/)kFE ROUTES
TO SCHOOL
(!)2L6:EG
Howard Miller, Chair
City of Saratoga
Nancy Smith, Vice Chair
City of Sunnyvale
Liz Gibbons
City of Campbell
Rod Sinks
City of Cupertino
Fred M. Tovar
City of Gilroy
Neysa Fligor
City of Los Altos
George Tyson
Town of Los Altos Hills
Silicon Valley Clean Energy Authority
Board of Directors Meeting
Wednesday, February '12, 2020
7:00 pm
Cupertino Community Hall
10350 Torre Avenue
Cupertino, CA
AGENDA
Call to Order
Roll Call
Public Comment on Matters Not Listed on the Aqenda
Rob Renrue
Town of Los Gatos
The public may provide comments on any item not on the Agenda. Speakers are
limited to 3 minutes each.
Carmen Montano
City of Milpitas
laved Ellahie
City of Monte Sereno
Consent Calendar (Action)
la) Approve Minutes of the January 8, 2019, Board of Directors Meeting
lb) Receive November 2019 Treasurer Report
lc) Approve Cancellation of July Board of Directors Meeting, and Reschedule
of November Board of Directors Meeting
Yvonne Martmez Beltran
City of Morgan Hill Id) Approve 2020 Updates to Exhibit C, Annual Energy Use, and Exhibit D,
Voting Shares, of the SVCE loint Powers Agreement
Margaret Abe-Koga
City of Mountain View le) Adopt Resolution Certifying Representatives on River City Bank Loans
Susan Ellenberg
County of Santa Clara
svcleanenergy,org
Reqular Calendar
2) Receive Financial Audit Report from Pisenti & Brinker, LLP (Action)
3) CEO Report (Discussion)
4) Appoint Board Committee Members (Action)
5) Clean Energy Procurement and Integrated Resource Planning Update
(Discussion)
333 W EI Camino Real
Suite ')90
Sunnyvale, CA 94087
6) Adopt Resolutions Authorizing the Chief Executive Officer to Execute an
Amended and Restated Renewable Power Supply Power Purchase
Agreement with RE Slate I LLC and If Shortlisted, Authorizing the Chief
Page 1 of 2
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the Clerk for the Authority
at (408) 721-5301 xl005. Notification 48 hours prior to the meeting will enable the Authority to make reasonable arrangements to
ensure accessibility to this meeting. (28 CFR 35.105 ADA Title II).
(!)2i:S'%'Y
Howard ivliller, Chair
City of Saratoga
Executive Officer to Execute a Confirmation with PG&E for Long-term
RPS Bundled Energy (Action)
Nancy Smith, Vice Chair
City of Sunnyvale
7) Adopt Resolution Approving the Revised SVCE Decarbonization Strategy
and Programs Roadmap, New Program Briefs, and Budget Allocation
Adjustments (Action)
Liz Gibbons
City of Campbell
Rod Sinks
City of Cupertino
8) Executive Committee Report (Discussion)
9) Finance and Administration Committee Report (Discussion)
10)Audit Committee Report (Discussion)
Fred M. Tovar
City of Gilroy Board Member Announcements and Direction on Future Aqenda Items
Neysa Fligor
city of Los Altos
Adiourn
George Tyson
Town of Los Altos Hills
Rob Rennie
Town of Los Gatos S '- ( l". ' E U -' "' l 5 r l -' a
Carmen Montano
City or Milpitas
Javed Ellahie
City of Monte Sereno
Yvonne Martmez Beltran
City of Morgan Hill
Margaret Abe-Koga
City of Mountain View
Susan Ellenberg
County of Santa Clara
svdeanenergy.org
333 W EI Camino Real
Suite 290
Sunnyvale, CA 94087
Page 2 of 2
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the Clerk for the Authority
at (408) 721-5301 xl005. Notification 48 hours prior to the meeting will enable the Authority to make reasonable arrangements to
ensure accessibility to this meeting. (28 CFR 35.105 ADA Title II).
CUPERTINO
CITY OF CUPERTINO
AGENDA
LEGISLATIVE REVI'EW COMMITTEE
10300 Torre Avenue, City Hall, Conference Room A
Monday, January 13, 2020
4:00 PM
Special Meeting
NOTICE AND CALL FOR A SPECIAL MEETING OF THE LEGISLATIVE REVIEW
COMMITTEE
NOTICE IS HEREBY GIVEN that a special meeting of the Legislative Review Committee is
hereby called for Monday, January 13, 2020 commencing at 4:00 p.m. in City Hall
Conference Room A, 10300Torre Avenue, Cupertino, California, 95014. Said special
meeting shall be for the purpose of conducting business on the subject matters listed below
under the heading, "Special Meeting. ," c=-p,y7B OF (;,4Blp(,,Hl,( )
) SS.
SPECIAL )
ROLL CALL
APPROV AL OF MINUTES
1.
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons zoishing to address the members on any matter rtot
own the agenda. Speakers are limited to three (3) minutes. In most cases, State lava wiu prohibit the
members from making any decisions with respect to a matter not listed 072 the agenda.
PUBLIC COMMENT (including comments on all agenda items)
This portiorx of the meeting is reserved for persons wishing to address the Committee 07? any matter on
the agenda. Speakers are limited to three (3) minutes for any particular agenda item.
AGENDA REVIEW
Page I
Legislative Review Committee Agenda January 13, 2020
by order to make the most efficient use of outside corts'tdtant time, Committee members wil7 review and
discuss items on the agenda to assist in developing priorities and strategy for formal consideration oj
those items whert the consultant is present Later in the meetirtg. No action will be taken on any agenda
items in this portion of the meeting.
ACTION ITEMS
2.l: Discuss the City's draft 2020 Legislative Platform and recornrnend for City
Council's adoption
Recommended Action: Approve the draft 2020 Legislative Platform and recommend
for City Council's adoption
A - 2020 Proposed Legislative Platform - Reaine Draft
3. $: Legislative Updates
Recommended Action: Receive legislative update and provide input
4. $: Update on the Governor's proposed state budget
Recoended Action: Receive update on the Governor's proposed state budget
l: Update on state budget proposal regarding funding for affordable housing
Recommended Action: Receive update on state budget proposal regarding funding for
affordable housing
6. $: Discussion of Future Meetings and Agenda Topics
Recornrnended Action: Recommend hmre meeting and agenda topics
ADJOURNMENT
In compliance with the Americaris with Disabilities Act (ADA), anyone who is plannirtg to attend the
next meeting who is visually or hearing impaired or has any disability that rteeds special assistartce
should cau the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange fo'r
assistance. llpon request, in advance, by a person with a disabi7ih), meeting agertdas and writings
distributed for the meeting that are public records zoill be made available in the appropriate alternative
format. Also uport request, in advance, a;n assistive listertirtg device can be made avai7aMe for use
during the meet'mg.
Any writings or documertts provided to a majority of the members after publication of the agenda will
be made available for pub7ic inspection. Please contact the City Clerk's Office in City Hall located at
10300 Torre Avertue during rtormal business hours.
IMPORTANT NOTICE: Please be advised that pursuartt to Cupertino Municipal Code 2.08.100
written communicatioris sent to the Cupert'mo City Courtcil, Commissiorters or City staff concerrtirtg a
Page 2
Legislative Review Committee Agenda January 13, 2020
matter on the agenda are included as supplemental material to the agendized item. These voritten
communications are accessible to the public through the Cih)'s website and kept in packet archives. You
are hereby admortished not to include arty persortal or private'mformatio;+z in zoritten communications to
the City that you do not wish to make public; do'mg so shall constitute a waiver of any privacy rights
you may have 072 the information provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you roish to address the
members on any other item not on the agenda, you may do so during the public comme;nt.
Page 3
Cupertino Safe Routes 2 School
Working Group Meeting #42
Hosted: January 8', 2020
10300 Torre Avenue, City Hall, Conference Room C
4PM - 5 PM
CUPERTINO GREEN
saferoutes@cupertino.org
www.cupertino.org/saferoutes
2. Public Comments -PE-n<J!jRY 'J.2HA3' i (D a ) Il';'$'ginutes
David Stillman, Transportation Manager, CtTi) u-p-e-r-tino 'X"'
GI%lATLlfiFhinutes
STATE OF CALNFORNTA
4. Possible New Program: Summer Bike
Peter Phillips, General Manager, W7xeel Kids
5. Cupertino Safe Routes to School Updates 20 minutes
Cherie Wa7kowiak, SR2S Coordi;nator, City of Cupertino
a. Engagement: Safe Routes to School Street Banners Update
b. Evaluation:
i. Categorizing Vanpools and Via Shuttle rides in Student Travel Tally
Survey
ii. 2019 Fall Suwey Results
6. Reminders and Closing 5 minutes
NOTES -
CUPERTINO M
S/\FE ROUTES
TO SCHOOL
Cupertino Safe Routes 2 School
Working Group Meeting #42
Hosted: January 8th, 2020
10300 Torre Avenue, City Hall, Conference Room C
4PM - 5 PM
saferoutes@cupertino.org
www.cupertino.org/saferoutes
CUPERTINO GREEN
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend
the next meeting who is visually or hearing impaired or has any disability that needs special
assistance should can the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to
arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and
writings distributed for the meeting thatare public records will be made available in the appropriate
altemative format. Also upon request, in advance, an assistive listening device can be made available
for use during the meeting.
Members of the public are entitled to address the members concerning any item that is described in
the notice or agenda for this meeting, before or during consideration of that item. If you wish to
address the members on any other item not on the agenda, you may do so during the public
comment portion of the meeting. Please limit your comments to three (3) minutes or less.
(!)2L6SEWY
Maigaret Abe-Koga, Cliair
City of Mountain View
Howard Miller, Vice Chair
City of Saratoga
Liz Gibbons
City of Campbell
Rod Sinks
City of Cupertino
STATE OF CALIFORNIA
AGENDA
SNCrNhYTURb
Fred M. Tovar
City of Gilroy Call to Order
leanrue Brums
City of Los AltoS Roll Call
Courtenay C. Corrigan
Town of Los Altos Hills
Public Comment on Matters Not Listed on the Aqenda
Rob Rennie
Town of Los Gatos
The public may provide comments on any item not on the Agenda. Speakers are
limited to 3 minutes each.
Carmen Montano
City of Milpitas
laved Ellalue
City of Monte Sereno
Yvonne Martmez Beltran
City of Morgan Hill
Susan Ellenberg
County of Santa Clara
Nancy Smith
City of Sunnyvale
Consent Calendar (Action)
la) Approve Minutes of the December 11, 2019, Board of Directors Meeting
lb) Appoint SVCE Treasurer/Auditor and Board Secretary for 2020
lc) Approve Benefits Package Enhancements for Implementation Beginning
February 1, 2020
ld) Approve and Authorize the Chief Executive Officer to Execute an
Agreement with Center for Sustainable Energy for Program Administration
5ervices for the California Electric Vehicle Infrastructure Project Not-to-
Exceed $420,000 through December 31, 2023
le) Approve and Authorize the Chief Executive Officer to Execute an
Amended and Restated Engagement Letter with Hall Energy Law PC for
Legal Services Related to SVCE's Energy and Capacity Transaction Needs
and Long-term Power Purchase Agreements Not-to-Exceed $300,000 for a
Three-Year Term
lf) Receive Q4 2019 Decarbonization Programs Update
svcleanenergy.org
333 W EI Cammo Real
Suite 290
Sunnyvale, CA 94087
Ig) Adopt Resolution to Approve Allocation of Additional $5001000 for
FY2020 and Approve Associated Program Brief to Extend the FutureFit Heat
Pump Water Heater Program with Modifications
lh) Executive Committee Report
Page 1 of 2
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the Clerk for the Authority
at (408) 721-5301 xl005. Notification 48 hours prior to the meeting will enable the Authority to make reasonable arrangements to
ensure accessibility to this meeting. (28 CFR 35.105 ADA Title II).
(D2L6SEWY
Margaret Abe-Koga, Cliair
City of Mountain View
Howard Miller, Vice Chair
City of Saratoga
li) Legislative Ad Hoc Committee Report
lj) Finance and Administration Committee Report
lk) Audit Committee Report
Liz Gibbons
City of Campbell
Rod Sinks
City of Cupertino
Reqular Calendar
2) Receive Lobbyist Update (Discussion)
3) Climate Youth Ambassador Program Recap (Discussion)
4) CEO Report (Discussion)
Fred IVL Tovar
City of Gilroy 5) Elect a Chair and Vice Chair of the SVCE Board of Directors for 2020
(Action)
leanrue Brums
City of Los Altos
Corirtenay C. Comgan
Town of Los Altos Hills
6) Appoint Directors to the SVCE Executive Committee for 2020 (Action)
7) Approve Formation of Ad Hoc Committee of the Board for 2020 to
Address Legislative and Regulatory Responses to Industry Transition
(Action)
Rob Renme
Town of Los GatOS
8) Adopt Resolution Authorizing the Chief Executive Officer to Execute
Renewable Power Supply Power Purchase Agreements with ORNI 50 LLC,
and Any Necessary Ancillary Agreements and Documents (Action)
Carmen ivlontano
City of Milpitas
Board Member Announcements and Direction on Future Aqenda Items
Slaved Ellaliie
City of Monte Sereno
Yvonne MaRinez Beltr-an
City of Morgan Hill
Adiourn
Susan Ellenberg
County of Santa Clara
Nancy Smith
City of Sunnyvale
svcleanenergy.org
333 W EI Cammo Real
Suite 290
Sunnyvale, CA 94087
Page 2 of 2
Pursuant to the Americans with Disabilities Act, if you need special assistance In this meeting, please contact the Clerk for the Authority
at (408) 721-5301 xl005. Notification 48 hours prior to the meeting will enable the Authority to make reasonable arrangements to
ensure accessibility to this meeting. (28 CFR 35.105 ADA Title II).