The URL can be used to link to this page

Affidavit of Posting 2021CITY OF STATE OF CALIFORNIA 1, l AN cu'rttt'nh'o HOUsINGCOffi'ffA'TA\ff"h':m"5-nb.xTh.PDEPAROT" Thiswillbeateleconferencem i )\7!i!DiYJa HrqNir67,31PatjiqrENlr-DAOI,THEL"u'l"' ThurSda"/DeC ' BOARD AT NTY I-NALL. 9:001 - t i -Th(,, TELECONFERENCE / PUBLIC PARTICIPATI TIO T HELB SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Wednesday, December 8to the Commission at housing@cupertino.org. These e-mail comments will be received by the Commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at housing@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email housing@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: Page I 06tisingCommission Agenda December9,2021 =https://cityofcupertino.zoom.us/webinar/r6gister/WNOkmPKshQymiGb7zFUOQpQ Phone 5ial: (669) 900 6833 and enter Webinar ID: 910 6720 3813 (Type '9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 910 6720 3813 SIP: 91067203813@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2, You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. ROLL CALL APPROV AL OF MINUTES 1. $: Approve the October 14 Housing Cornrnission minutes Recommended Action: Approve the October 14 Housing Commission minutes 1- Draft Minutes POSTPONEMENTS Page 2 Housing Commission Agenda December 9 2021 ORAL COMMUNICATIONS This portion of the meeting is reserved for persorxs wish'mg to address the Commission on any matter within the jurisdiction of the Commissio;n arid not on the agenda. Speakers are limited to three (3) minutes. by most cases, State law vo'dl prohibit the Commission from making any decisions with respect to a matter not ort the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 2.$: Introduction to Housing Element Update Process & Preparation for Mapping Exercise Recommended Action: Receive the informational presentation EMC Memorandum- Housing Element Update A- Housing Element Schedule 11-16-21 ST AFF AND COMMISSION REPORTS FUTURE AGENDA SETTING ADJOURNMENT bt compliance with the Americans with Disabilities Act (ADA), anyone voho is planning to attend this te7ecortference meetirtg who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours irt advance of the meetirtg to arrange for assistance. by addition, upon request, in advance, by a person with a disability, meetirtg agendas and writings distributed for the meeting that are public records roill be made availaMe in the appropriate alternative format. Arty writings or documents provided to a majority of the members after publication of the agertda will be made available for public inspection. Please corgtact the City Clerk's Office irt Cih) Hal7 located at 10300 Torre Avenue, Cuperti;no, California 95014, dur'mg normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.l00written commtutications sent to the Cupertino City Council Commissioners or City staff cortcerning a matter 072 the agenda are included as supplementa7 material to the agendized item. These written commurxications are accessible to the public through the City's website and kept in packet archives. Do rtot'trtc7ude any personal or private irtformation'm written commurtications to the City that you do not wish to make public, as written commurticatiorts are cortsidered public records and will be made publicly available O?'l the City website. Page 3 Housing Commission Agenda December 9 2021 Members of the public are entitled to address the members concerning any item that is described'm the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 4 Special Meeting TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 2:00 p.m. on Monday, December 13 to the Audit Committee at AuditCommittee@cupertino.org. These e-mail comments will be received by the Audit Committee members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Audit Committee at AuditCommittee@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email AuditCommittee@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during /'oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Audit Committee, cliclc on the link below to register in advance and access the meeting: Register in advance for this webinar: . https://cityofcupertino.zoom.us/webinar/register/WNIKRIyixbSnCShUQfQXZAw Page 1 Audit Committee Agenda .; December 13, 2021 Phone Dial: 669-900-6833 and enter Webinar ID: 950 1869 5272 (Type *9 to raise hand to speak, *6 to unmute yourself). Unregistered participants'.will be called on by the last four digits of their phone number.a ' ' Or ari H.3.23/SIP.room system: : 4a ,, ,,,. ,,, " H.323:= Meeting.ID %O 1869 5272 SIP: 94164589868@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE AUDIT COMMITTEE NOTICE IS HEREBY GIVEN that a special meeting of the Audit Committee is hereby called for Monday, December 13, 2021, commencing at 4:00 p.m. In accordance with Page 2 Audit Committee Agenda Decembet 13, 2021 Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ORDERS OF THE DAY APPROV AL OF MINUTES 1. $: Approve Minutes of Regular Meetiiig on November 15, 2021 Recoinmended Action: Approve Miiiutes of Regular Meetiiig on November 15, 2021 A - A/Iinutes 11.15.21 ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishirxg to address the Committee on any matter within the jurisdiction of the Committee and not own the agerxda. Speakers are Limited to three (3) minutes. In most cases, State raw witl prohibit the Commission from making any decisions zoith respect to a matter not on the agenda. NEW BUSINESS 2. $: Embezzlement Update Recommei"ided Action: Receive Embezzlement Update 3.$: Proposed Audit Committee 2022 Schedule and Work Plan Recommended Action: Approve Proposed Audit Committee 2022 Schedule aiid Work Plan Proposed Audit Con'imittee 2022 Schedule and Work Plan 4.$: Receive Budget Format Review and Opengov Study Session Recommended Action: Receive Budget Format Review and Opengov Study Session A - Budget Format Review Update B - Sub-Committee Initial Comments on Budget Format Review C - Sub-Committee Formal Memorandum on Budget Format Review D - Budget Format Review Update PPT E - Questions Regarding the Current &idget Report F - OpenGov Training 5.$: OPEB and Pension Section 115 Trust Discount Rate Sensitivity Analysis Recommended Action: Receive OPEB aiid Pension Section 115 Trust Discount Rate .6ensitivity Analysis A - Staff Report Page 3 Audit Committee Agenda Decembet 13, 2021 O'LD BUSINESS ST AFF AND COMMITTEE REPORTS FUTURE AGENDA SETTING ADJOURNMENT I;+'y compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this telecoiqference meeting who is visually or hearing impaired or has any disability that needs special assistance sho'tdd cal7 the City C7erlc's Office at 408-777-3223, at Least 48 hours in advance of the meeting to arrange for assistance. Irt addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or docume;nts provided to a majority of t7ie members after publication of the agenda will be made avairable for public inspection. Please coyqtact the City C7er7c's Office in City Hal7 )ocated at 10300 Torre Avertue, Cupertino, California 95014, duri;ng normal business hours. IMPORTANT NOTICE: P(ease be advised that pursuant to Cupertirw Municipa7 Code section 2.08.100 written communications sent to the Cuperti'no Cih) Co'tmcil, Commissioners or Cih) staff concerrting a matter ory the agenda are irtc7uded as supplemental materia7 to the agendized item. These written coynmunications are accessible to t7ie puMic through the City's website and kept in packet archives. Do rtot irtclude any persona7 or private information in written commurtications to the City that you do riot roish to make public, as written commu;nications are cortsidered public records and zoill be made pub[icly avai(abre on the City website. Members of the public are entit7ed to address the members concerni;ng any item that is described in the ryotice or agenda for this meeting, before or durirtg consideration of that item. If you wish to address the members on arty other item not 07'l the agertda, you may do so during the public commertt. Page 4 STATE OF CALIl'ORNIA 4:00 PM- till SpecialMla SiGNATURE TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 2:00 p.m. on Monday, November 15 to the Audit Committee at AuditCommittee@cupertino.org. These e-mail comments will be received by the Audit Committee members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Audit Committee at AuditCommittee@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email AuditCommittee@cupertino.org prior to speaking. 3) Teleconferencing Instructions Membets of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Audit Committee, click on the link below to register in advance and access the meeting: Online Page I I, Audit Committee Agenda November 15, 2021 Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WN Jba30XvGQhm2uG8SpT4cAA Phone Dial: 669-900-6833 and enter Webinar ID: 941 6458 9868 (Type *9 to raise hand to speak, *6 to unmute yourself). Unregistered participants will be called on by the last four digits of their phone number. -" Or an H.323/SrP room system: H.323: 162.255.37.11 (US West) Meeting ID: 941 6458 9868 SIP: 94164589868@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format, NOTICE AND CALL FOR A SPECIAL MEETING OF THE AUDIT COMMITTEE Page 2 Audit Committee Agenda November 15 2021 NOTICE IS HEREBY GIVEN that a special meeting of the Audit Committee is hereby called for Monday, November 15, 2021, commencing at 4:00 p.m. In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROLt CALL ORDERS OF THE DAY APPROV AL Or MINUTES 1.$: Approve minutes from Regular Meeting on October 25, 2021 Recommended Action: Approve minutes from Regular Meeting on October 25, 2021 A - Draft Minutes ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishirtg to address the Committee on any matter within the jurisdiction of the Committee and riot 071 the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisiorxs wi$ respect to a matter not on the agenda. NEW BUSINESS 2.$: OPEB & Pension Trust Investment Policy Review Recommended Action: Consider Accepting OPEB & Pension Trust Investment Policies Staff Reoort A - OPEB Trust Investment Policy B - Pension Trust Investment Policy C - U.S. Bank Resegch and Due Diligence Process 3. $: HdL Contract and Refund Error Report Recommended Action: Accept HdL Contract and Refund Error Report Staff Reoort 4. l: EmbezzlementUpdate Recommended Action: Receive Embezzlement Update 5. : Proposed Audit Committee 2022 Schedule and Work Plan Page 3 AuditCommittee Agenda Novemberl5,2021 Recommended Action: Receive Proposed Audit Committee 2022 Sa"iedule and Work Plan and Provide Input A - Proposed Audit Committee 2022 Saiedule and Work Plan 6.$: Budget Form Review ffid OpenGov Study Session Recommended Action: Discuss Budget Form Review and Receive OpenGov Study Session A - Budget Format Review Update B - Sub-Committee Initial Comments on Budget Format Review C - Sub-Committee Formal Memorandutn on Budget Format Review D - Budget Format Review Update PPT E - 0uestions Regarding the Current Budget Report F - OpenGov Trag OLD BUSINESS ST AFF AND COMMITTEE REPORTS FUTURE AGENDA SETTING ADJOURNMENT Irt compliartce with the Americans with Disabilities Act (ADA), anyone who is plamting to attend this teleconferertce meetirtg who is visually or hearing impaired or has arty disabi(ity that needs specia7 assistartce should call the City Clerk's Office at 408-777-3223, at Least 6 hours in advance of the meeting to arrange for assistartce. In addition, upon request, iry advartce, by a person with a disability, meetirgg agendas and writings distributed for the meetirtg that are public records wi77 be made available 'm the appropriate alternative format. Arty writirtgs or documertts provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Ha77 Located at 10300 Torre Avertue, Cupertino, Califorrtia 95014, during ;norma7 business hours. IMPORTANT NOTICE: P4ease be advised that pursuant to Cupertirto Municipal Code sectiort 2.08.100 written communications sertt to the Cupertino City Council Commissioners or City staff co;ncerning a matter 07'l the agenda are included as supp(emental materia7 to the agendized item. These written commurtications are accessible to the public through the City's website and kept in packet archives. Do riot irtc[ude arty personar or private information irt written commurtications to the City that you do not wish to make public, as written communications are considered public records and wil7 be made publicly avai(able ory the City website. Members of the public are entitled to address the members concernirtg any item that is described in the rxotice or agertda for this meet'mg, before or durirtg cortsideration of that item. If you wish to address the Page 4 Audit Committee Agenda November 15 2021 members on arxy other item not on the agenda, you may do so during the public comment. Page 5 C U PE RTINO This will be a teleconference m Wednesday, 7:00 PM ( BICYCLE PEDESTRI8 rrI SIGNATURE Teleconference Meeting TEtECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Wednesday, December 15 to the Commission at bikepedcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at bikepedcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email bikepedcommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Page I ir , , , ,l. l,, ,(,, . . :, 1, . . yi E:: 0 f - ,a, J y. q ! Bicycle Pedestrian Commission li Xgenda December 15, 2021 Ordine Register in advance for this webinar: https://cityofcupertino,zoom.us/webina:/registet/WNuX3fZzDlR9m65KpI4tuFA Phone Dial 669 900 6833 and enter Webinar ID: 986 7113 8600 (Type *9 to raise hand to speak) Unregistered p.articipar4:s wilQeJ%ed on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia) 69.174.57.160 (Canada) Meeting ID: 986 7113 8600 SIP: 98671138600@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3, When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4, When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with DisabiIities Act (ADA), anyone who is planning to Page 2 BicyclePedestrianCommission Agenda Decemberl5,2021 attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the .meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. ROLL CALL APPROV AL OF MINUTES 1. $: November 17, 2021 Minutes Recommended Action: Approve November 17, 2021 Minutes A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Conwission on any matter within the jurisdiction of the Commissioyi ayvd not on the agenda. Speakers are (imited to three (3) 'irtinutes. In most cases, State law will prohibit the Commission from ma7cirtg ayqy decisiorts with respect to a matter rtot 072 the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 2. $: Future Agenda Items (Eschelbeck) Recommended Action: Develop and Maintaiii List of Future Agenda Items for the Bicycle Pedestriaii Commission 3. $: Suggestions for FY 2022/23 City Work Program Inclusion (Eschelbeck) Recommended Action: Propose Suggestions for FY 2022/23 City Work Program Inclusion (Action Item) NEW BUSINESS 4.$: Lawson Middle School Bike Path (Stillmaii) Recommended Action: Receive Presentation on Proposed Separated Bike Path Fronting Lawson Middle School (Action Item) ST AFF AND COMMISSION REPORTS 5. $: Staff Update and Commissioner Activity Report (All) Page 3 Bicycle Pedestrian Commission Agenda Decembetl5,2021 Recommended Action: Receive Updates from Staff and Cominissioners Regardiiig Recent Activities FUTURE AGENDA SETTING ADJOURNMENT 77? compliance roith the Americans with Disabilities Act (ADA), anyone who is plamirtg to attend this te7econferertce meeting who is visually or liearing impaired or has any disability that needs specia7 assistance should call the City Cler7c's Office at 408-777-3223, at least 48 hours irt adva;nce of the meeting to arrange for assistance. In addition, upon request, irx advance, by a person zoith a disability, meetirtg agerxdas and writirtgs distributed for the meet'mg that are public records will be made available irt the appropriate a7teryqative format. Any roritirtgs or documents provided to a majority of the members after publication of tlie agenda zoill be made available for pub7ic'mspection. /'Lease contact the City Cler7c's Office irt City Hall 1ocated at 10300 Torre Avenue, Cupertino, CaLiforrtia 95014, duri;ng normal bus'mess 7zours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.I00written communications sent to the Cupertino Cih) Council, Commissiorters or Ci% staff concerning a matter ort the agenda are included as supplemental material to the agertdized item. These rorittert communications are accessible to the public through the City's zoebsite artd kept in pac7cet archives. Do riot include any personal or private information in written comm'bmications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly avai(ab(e on the Cih) website. Members of the public are entitled to address the members concernirtg any item that is described in the notice or agertda for this meeting, before or dur'mg consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public com'inent. Page 4 This will be a teleconference m "SONALL' 7:00 PM u7io TeleconferencJaAT&g SiGNATURB TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Wednesday, November 17to the Commission at bikepedcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at bikepedcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email bikepedcommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may obsewe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference be made during "oral communications" for matters not on the public comment period for each agenda item. meeting. Comments agenda, and may during the To address the Commission, click on the link below to register in advance and access the meeting: Page I I Bicycle Pedestrian Commission Agenda November 17 2021 Online Register in advance for this webinar: httis;.//cityofcupertino.zoo;.11s/webinar/register/WNeRRvXlkzSmCYeda76YKdUQ Phone aao"- ( Dial 669'900 6839 and enter WebinarID: 9Fr3 3953 6690 (Type *9 to raise hand to speak) Unregisteted participants wall be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia) 69.174.57.160 (Canada) Meeting ID: 953 3953 6690 SIP: 95339536690@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your infernet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to Page 2 Bicycle Pedestrian Commission Agenda November 17 2021 attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings disttibuted fot the meeting that are public records will be made available in the appropriate alternative format. ROLL CALL APPROV AL OF MINUTES 1. $: October 20, 2021 Minutes Recommended Action: Approve the October 20, 2021 Minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portio;n of the meeting is reserved for persorts wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from makirtg any decisiorts with respect to a matter not 07? the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 2. $: Future Agenda Items (Eschelbeck) Recommended Action: Develop and Maintain a List of Future Agenda Items for the Bicycle Pedestrian Commission 3. $: Cupertino Vision Zero Program (Eschelbeck) Recommended Action: Develop Programs and Policies for Cupertino's Vision Zero Program NEW BUSINESS 4. $: Junipero Serra Trail Update (Moran) Recornrnended Action: Receive Update on Junipero Serra Trail Project 5. $: Suggestions for FY2022-2023 City Work Program Inclusion (Eschelbeck) Recommended Action: Propose Suggestions for FY 2022-2023 City Work Program Inclusion (Action Item) Page 3 Bicycle Pedestrian Commission Agenda Novembet 17 2021 ST AFF AND COMMISSION REPORTS 6.$: Staff Update and Commissioner Activity Report (All) Recornrnended Action: Receive Updates from Staff and Commissioners Regarding Recent Activities FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyorte who is plaming to attertd this teleconference meeting who is visually or hear'mg impaired or has any disability that needs special assistance shouU ca71 the,City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a persorx with a disabi(ity, meeting agertdas artd writings distributed for the meetirtg that are public records will be made available in the appropriate a(ternative format. A72!/ writirtgs or documents provided to a majority of the members after publication of the agenda wil7 be made available for public inspectiort. Please contact the Cih) Clerk's Office in City Hal7 located at 10300 Torre Avenue, Cupertino, Califorrtia 95014, during normal busirxess hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communicatio;ns sent to the Cupertino Cih) Council Commissiorters or City staff concerning a matter 072 the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept irt packet archives. Do not include any personal or private information irt writtert communications to the City nications are considered 7ic records and will be made publicly available on the City website. Members of the public are erttit7ed to address the members cortcerrt'tng arty item that is described in the notice or agerida for this meeting, before or durirxg consideration of that item. If you wish to address the members on any other item not on the agertda, you may do so during the puMic commertt. Page 4 STAi OF CALIFORNIA CITY OF AG C UPERTINO ON THE HALL. SIGNATURE TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Wednesday, September 15 to the Commission at bikepedcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at bikepedcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email bikepedcommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may obsewe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Page I Bicycle Pedestrian Commission Agenda September 15, 2021 Online Register in advance far tri@ webinar:a https://cit5;ofcupertin6.zoom.us7wibinar/register/WNfMCnXeESSf2UkMgm9d3maQ Phone a Dial 669 900 6,833 and enter Webiriar Ip.: 924 7895 3527 (Type *9 to raise hand to speak) " "=" ' U:ffire@istered pafficip:arits 'Will be'eAIlid'6ff-by the fast four digits of their phone number. H.323: 162,255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140,110 (Germany) 103.122.166.55 (Australia) 69.174.57.160 (Canada) Meeting ID: 924 7895 3527 SIP: 92478953527@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the follo'*ing instructions carefully: 1. You can directly download the teleconference software or,connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date brows-er-: €hrome 3U+, Firefox 27+, Microsoft Edge 12+, Safaii 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to Page 2 Bicycle Pedestrian Commission Agenda September 15, 2021 attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. ROLL CALL APPROV At OF MINUTES 1. $: August 18, 2021 Minutes Recommended Action: Approval of the August 18, 2021 Minutes A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission 07? any matter within the jurisdictiort of the Commission arid not on the agenda. Speakers are limited to three (3) mirtutes. In most cases, State Law will prohibit the Commission from making any decisiorxs with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 2. $: Future Agenda Items (Es*elbeck) Recommended Action: Develop and Maintain a List of Future Agenda Items for the Bicycle Pedestrian Cornrnission 3. $: Cupertino 2021 Fall Bike Fest (Walkowiak) Recommended Action: Receive Update on Cupertino 2021 Fall Bike Fest 4. $: Cupertino Vision ZeroProgram (Esaelbeck) Recommended Action: Develop Programs and Policies for Cupertino's Vision Zero Program NEW BUSINESS 5. $: Cupertino E-Scooters (Corrao) Recommended Action: Receive Update on Cupertino E-Scooter Program Page 3 Bicycle Pedestrian Commission Agenda September 15, 2021 6. l: Class IV Separated Bikeway Concrete Barriers (Eschelbeck) Recommended Action: Discuss Concems and Establish Best Practices for Cupertino's Class IV Protected Bikeway Concrete Barrier Designs ST AFF AND COMMISSION REPORTS 7.$: Staff Update and Commissioner Activity Report (AII) Recornrnended Action: Receive Updates from Staff and Commissioners Regarding Recent Activities FUTURE AGENDA SETTING ADJOURNMENT Irt compliance roith the Americarts with Disab'dities Act (ADA), anyone who is plaming to attend this teleconference meetirtg who is visually or hearing impaired or has arty disab'dify that rteeds special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meetirtg to arrange for assistance. In addxhon, upon request, 7!72 advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records wi[[ be made avai(able in the appropriate alternative format. Arty roritings or documents provided to a majority of the members after publication of the agertda wil7 be made ava'dable for pub7ic'mspection. P7ease contact the City Clerk's Office irt City Hall located at 10300 Torre Avertue, Cupertino, Califorrtia 95014, during norma7 bus'mess hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.l00roritten communications sent to the Cupertino City Council Commissioners or Cify staff concerning a matter O?2 a are as supp ag written comrnu;+'xications are accessib(e to the public through the City's website and kept irt packet archives. Do not'mclude any personal or private information in writtery commurtications to the City that you do not wish to make public, as written communications are considered puMic records and will be made pubric[y avai[abre 072 the Cih) website. Members of the public are erttit7ed to address the members concerning any item that is described irt the notice or agertda for this meeting, before or during cortsideration of that item. If you wish to address the members on any other item not ort the agenda, you may do so durirtg the public comment. Page 4 CUPERTINO CITY OF CfN&upogmh hcb:pA"NTYO nxcycthp'bobsrg&%' This will be a teleconference m Wednesday, 7:00 TELECONFERENCE / PUBLIC SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Wednesday, August 18, 2021 to the Commission at bikepedcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at bikepedcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email bikepedcommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Page f . Agenda August 18, 2021 Online Register in advance for this webinar: - https://cityofcupertino.zoom.us/webinar/register/WNWLRf69FOQDW6Wap9y36tEg Phone Dial 669 900 6833 and enter Webinar ID: 959-a6160 0079 (Type *9 to raise hand to speak) Unregistered participants will be called on by the fast four digits of their phone number. Or an H.323/SIP room system: H.323: =- -=' 162.255.37.11 (US Went) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia) 69.174.57.160 (Canada) Meeting ID: 959 6160 0079 SIP: 95961600079@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and tip-to-dah" hrnwser: ('hrome 30+, Firefox ,27+Microsoft [2+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to Page 2 Bicycle Pedestrian Commission Agenda August 18, 2021 attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate altetnative format. ROLL CALL APPROV AL OF MINUTES 1. POSTPONEMENTS ORAL COMMUNICATIONS This portiorx of the meeting is reserved for persorxs wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are Limited to three (3) minutes. In most cases, State Law wiu prohibit the Commission from making any decisions with respect to a matter riot 072 the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 2. $: Future Agenda Items (Eschelbeck) Recommended Action: Develop and Maintain a List of Future Agenda Items for the Bicycle Pedestrian Commission 3. $: McClellan Road Separated Bike Lane Project, Phase 3 (Aumentado) Recommended Action: Receive Update and Provide Feedback on Conceptual Design for Phase 3 of the McClellan Road Separated Bike Lane Project NEW BUSINESS 4. $: Cupertino Vision Zero Program (Stillrnan) Recommended Action: Develop Programs and Policies for Cupertino's Vision Zero Program ST AFF AND COMMISSION REPORTS 5. : Staff Update and Commissioner Activity Report (All) Page 3 Bicycle Pedestrian Commission Agenda Augustl8,2021 Recommended Action: Receive Updates from Staff and Commissioners Regarding Recent Activities FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabi(ities Act (ADA), anyone who is plann'mg to attend this telecortference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. by addition, upon request, in advance, by a person with a disabilih), meeting agendas and writings distributed for the meeting that are public records will be made available inn the appropriate alternative format. Arty writings or documents provided to a majority of the members after publication of the agertda wil7 be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue during normal business hours. IMPORTANT NOTICE: P4ease be advised that pursuant to Cupertino Murticipal Code 2.08.100 written communications sent to the Cupertino City Courtcil, Commissiorters or City staff cortcerrti;ng a matter on the agenda are included as supplemerttal material to the agendized item. These writtert commtrtications are accessible to the public through the City's website artd kept irt packet archives. You are hereby admorxished not to include any personal or private information in written commurtications to the City that you do riot wish to make public; doing so shall constitute a waiver of arty privacy rights you may have ort the information provided to the City. Members of the pub(ic are entitled to address the members concern'mg any item that is described in the notice ur uzendtt fui thtb ineeting, beforc or duriyig coizsidcration of that item. If :!/O!/ wish to rtddress members 071 any other item not O?2 the agenda, you may do so durirtg the public commertt. Page 4 STATE OF CALIFORNIA CITY OF CUPERTINO S ss. -rr. eetm- J':A'![X 7:001?!!LLETIN BQ8RD ASP 0 Y HALL. TplPrnnfPrPug SIGNATURE TELECONFERENCE / PUB[IC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Wednesday, March 17, 2021 the Commission at bikepedcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at bikepedcommission@cupertino.org. The sfaff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email bikepedcommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Page I Bicycle Pedestrian Commission a Agenda March 17 2021 Online Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WNFB76hShqTLCxwDiRwuXY5w Phone Dial 669 900 6833 and enter Webinar ID: 992 9701 3538 (Type '9 to raise hand to speak) Unregistered participants will be called on by" the last four digits of their phone number. Or an H.323/SIP room sjrstem'i=- ' - a ' H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Getmany) 103.122.166.55 (Australia) 69.174.57.160 (Canada) Meeting ID: 992 9701 3538 SIP: 99297013538@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge. 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to Page 2 Bicycle Pedestrian Commission Agenda March 17 2021 attend this teleconference meeting who is vistially or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. ROLL CALL APPROV AL OF MINUTES 1. $: February 17, 2021 minutes Recommended Action: February 17, 2021 minutes A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter roithirt the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. Fry most cases, State Law wiu prohibit the Commission from making arty decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS O[D BUSINESS 2. $: Future Agenda Items (Eschelbeck) Recommended Action: Develop and Maintain List of Future Agenda Items for the Bicycle Pedestrian Commission 3, $: Cupertino Crash Data Analysis (Ganga) Recommended Action: Receive Follow-up Report on Crash Data in Cupertino between 2010 and 2014 NEW BUSINESS 4. l: 2018 Cupertino Pedestrian Transportation Plan Project Review (Stillrnan) Recommended Action: Review Status of Projects Within the 2018 Cupertino Pedestrian Transportation Plan 5, $: Stevens Creek Boulevard Separated Bikeway Project (Stillman) Recommended Action: Receive Report on Stevens Creek Boulevard Separated Bikeway Project Page 3 Bicycle Pedestrian Commission Agenda Match 17, 2021 ST AFF AND COMMISSION REPORTS 6.$: Staff Update and Commissioner Activity Report (All) Recommended Action: Receive Updates from Staff and Commissioners Regarding Recent Activities FUTURE AGENDA SETTING ADJOURNMENT Irx compliance with the Americans zoith Disabilities Act (ADA), aryyorxe who is planning to attend this teleconference meeting who is visually or hearirtg impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours 'm advance of the meeting to arrange for assistance. h addition, upon request, irt advance, by a persort with a disabilih), meeting agendas and writings distributed for the meeting that are public records w'dl be made available in the appropriate alternative format. Arty writings or documents provided to a majority of the members after publication of the agenda w'dl be made available for pub7ic inspection. Please contact the City Clerk's Office in City Hail located at 10300 Torre Avertue during normal busirtess hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertirto Murticipal Code 2.08.I00 written communications sent to the Cupertirto City Council, Commissioners or City staff concerning a matter 072 the age;nda are irtcluded as supplemerttal material to the agendized item. These writtert communications are accessiMe to the public through the City's website artd kept irt packet archives. You are hereby admonished not to include arty persortal or private i4ormation irt written communications to the Cih) that you do not wish to make public; doing so shall cortstitute a waiver of any privacy rights you may have on the information provided to the Cih). a Members of the public are entitled to address the members concerning aryy item that is described in the notice or agenda for this meetirxg, before or during corxsideration of that item. If you wish to address the members ort any other item not on the agenda, you may do so during the public comment. Page 4 CITY OF CM)!'6xpogmh W!9CUPERTINO STOP THETELECONFERENCE / PUBLIC SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Wednesday, February 17, 2021 to the Commission at bikepedcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at bikepedcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email bikepedcommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Page I Bicycle Pedestrian Commission Agenda Febtuary 17, 2021 Online Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WNIfH7pLdKR3erNfuXpSMq6A Phone Dial 669 900 6833 and enter Webinar ID: 990 0470 0798 (Type '9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia) 69.174.57.160 (Canada) Meeting ID: 990 0470 0798 SIP: 99004700798@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4, When called, please limit your remarks to the time allotted and the specific agenda topic. Page 2 Bicycle Pedestrian Commission Agenda February 17, 2021 In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. ROLL CALL CEREMONIAL MATTERS AND PRESENT ATIONS 1.$: Oath of Office for newly-appointed Cornrnission members; training on Commissioner Haiidbook approved by City Council on January 19, 2021 Recommended Action: 1.) Conduct Oath of Office for newly-appoiiited cornrnission members; and 2.) conduct training on Commissioner Handbook A - Commissioner Handbook (Jan. 2021 ) APPROV AL OF MINUTES 2. $: January 20, 2021 minutes Recommended Action: January 20, 2021 minutes A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter zoithirt the jurisdiction of the Commissiory and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law wil7 prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 3. $: Future Agenda Items (Esa'ielbeck) Recommended Action: Develop and Maintain List of Future Agenda Items for the Bicycle Pedestrian Cornrnission NEW BUSINESS 4. $: Election of Bicycle Pedestrian Cornrnission Chair and Vice Chair for 2021 (Stillrnan) Page 3 Bicycle Pedestrian Commission Agenda Februaryl7,2021 Recommended Action: Elect Chair and Vice Chair for Bicycle Pedestrian Commission for 2021 (Stillmai"'i) 5. $: Safe Routes to School Working Group Coordination (Esielbeck) Recommended Action: Discuss Coordination Efforts between Bicycle Pedestrian Commission aiid Safe Routes to School Working Group (Eschelbeck) ST AFF AND COMMISSION REPORTS 6. $: Staff Report (Stillmatt) Recommended Action: Receive Staff Report (Stillman) 7. : VTA BPAC Repot (Lindskog) Recommended Action: Receive VTA BPAC Report (Lindskog) 8. $: Report on Subcommittee Assignments and General Comments Recommended Action: Report on Subcommittee Assignments and General Comments FUTURE AGENDA SETTING ADJOURNMENT ht complia;nce with the Americarts with Disabilities Act (ADA), a;nyorte'zoho is plartning to attertd this teleconference meeting roho is visually or hearing impaired or has any disability that needs special assista;nce should call the City Clerk's Office at 408-777-3223, at 7east 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, irt advartce, by a person with a disability, meeting agerxdas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. A7Z3/ writirtgs or documents provided to a majority of the members after publication of the agenda wil[ be made ava'dable for public inspection. Please contact the City Clerk's Office'm City Hail (ocated at 10300 Torre Avertue during norma7 busirtess hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Mtmicipal Code 2.08.100 written communications sent to the Cupertino City Cotmcil Commissiorters or City staff concerning a matter ort the agenda are included as supplemerttal material to the agendized item. These writtert communications are accessible to the public through the City's website and kept in packet archives. You are hereby admortished not to 'mclude arty personal or private information irt writtert commurtications to the City that you do not wish to make public; do'mg so shal7 constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are erttitied to address the members concerning arty item that is described in the Page 4 Bicycle Pedestrian Commission Agenda February 17, 2021 notice or agertda for this meeti'iqg, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so dur'mg the pubLic commeiqt. Page 5 CITYoF C'FrR'dtpoffih W"a #,#l CUPERTINO SIGNATURE TO HELP STOP THETELECONFERENCE / PUBLIC SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Wednesday, January 20to the Commission at bikepedcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at bikepedcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email bikepedcommission@cupertino.org prior to speaking. 3) Teleconferencing Instnuctions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Page I Bicycr Pedestrian Commission Agenda January 20, 2021 Online Register in advance for this webinar: -' https://cityofcupertino.zoom.us/webinar/register/WNjjeS3pAqTeONcDEX5gvZZg Phone Dial 669 900 6833 and enter Webinar ID: 977 9048 9196 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. H.323: Or an H.323/SIP room system..:, H.323: 162.255.37.11 (US West) 162.255.36.II (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia) 69.174.57.160 (Canada) Meeting ID: 977 9048 9196 SIP: 97790489196@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instmctions carefully" 1. You can directly download the teleconference software or corinect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter J'Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is,planning to Page 2 Bicycle Pedestrian Commission Agenda January 20, 2021 attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the approptiate alternative format. ROLL CALL APPROV AL OF MINUTES 1. $: December 16, 2020 Minutes Recommended Action: Approve December 16, 2020 Minutes Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission 07? any matter within the jurisdiction of the Commission and not on. the agenda. Speakers are Limited to three (3) minutes. 17? most cases, State law wil7 prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 2. $: Bollinger Road Corridor Safety Study Update (Aumentado) Recommended Action: Receive Update on Bollinger Road Corridor Safety Study 3. $: Suggestions for FY 2021-2022 City Work Program Inclusion (Stillman) Recommended Action: Propose Suggestions for FY 2021-2022 City Work Program Inclusion (Action Item) 4. $: Future Agenda Items (Eschelbeck) Recommended Action: Develop and Maintain List of Future Agenda Items for the Bicycle Pedestrian Commission NEW BUSINESS 5.3: Election of Bicycle Pedestrian Cornrnission Chair and Vice Chair for 2021 (Stillman) Recommended Action: Elect Chair and Vice Chair for Bicycle Pedestrian Commission for 2021 (Action Item) Page 3 Bicycle Pedestrian Commission Agenda January 20, 2021 6.$: Cupertino Crash Data Analysis (Ganga) Recommended Action: Receive Report on Analysis of Crash Data in Cupertino between 2014 and 2020 ST AFF AND COMMISSION REPORTS 7. : Staff Report (Stillman) Recommended Action: Receive Staff Report 8. : VTA BPAC Report (Lindskog) Recommended Action: Receive VTA BPAC Report 9. $: Report on Subcommittee Assignments and General Comments Recommended Action: Report on Subcommittee Assignments and General Cornrnents FUTURE AGENDA SETTING ADJOURNMENT Irt compliance with the Americans with Disabi(ities Act (ADA), anyone who is p(anning to attend this teleconference meeting who is visually or heari;ng impaired or has any disability that needs special assista;nce should cal7 the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of the meeti;ng to arrange for assistance. In addition, upon request, in adva'nce, by a person with a disabilih), meeting agendas a;nd writings distributed for the meeting that are public records will be made avai(able inn the appropriate alter;native format. Any writings or documents provided to a majority of the members after publicatio;n of the agenda wi(l be made available for public inspection. Please contact the Cih) Clerk's Office in Ci% Hall 7ocated at 10300 Torre Avenue during normal bus'mess hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Mu;rticipa7 Code 2.08.100 writte;n commu;nications sent to the Cupert'mo Cih) Cormcil, Commissioners or Cih) staff concerning a matter O?? the agenda are included as supplemental materia7 to the agendized item. These writtert communicatio;ns are accessible to the public through the City's website and kept in packet archives. You are hereby admonished not to include any persona7 or private information in written comm;imications to the Cih) that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideratio;n of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 4 r!O il (,i,["IV Tuesday, DeceMVer' 11, 2021 T,N A "'!/1 'I6:45 P,S YdVlD 0 ,X,,LNfThO:) VIN'dO,HITV) da 'J,V.LS Amended Televised Regular Meeting Amended at 4:43 p.m. on Thursday, December 16, 2021 to update the Staff Report and Attachment G - Plan Set for agenda Item No. 24. TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and wwvv.Cupertino.org/webcast Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 4:30p.m. on Tuesday, December 21to the Council at citycouncil@cupertino.org. These e-mail comments will also be fomarded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may provide oral public comments during the teleconference Page I CityCouncil Agenda December21,2021 4. $: Consider a development proposal to demolish an existing commercial building and residential unit, remove and replace four (4) protected trees, and construct a mixed-use development consistent of 18 units (five apartments, five single-family homes, and eight townhomes), and 4,500 square feet of commercial space. ( Application No(s): EA-2018-06, Z-2018-02, DP-2018-07, TM-2018-04, U-2018-04, ASA-2018-09, TR-2018-39; Applicant(s): Dan Shaw (SCR Enterprises); Location 10625 South Foothill Boulevard; APN#s 342-16-087, -088) ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Courtcil on any matter roithin the jurisdiction of the Council and not ort the agenda. The total time for Ora7 Communicatio'ns wi77 ord'marily be 7imited to one hour. Individual speakers are Limited to three (3) minutes. As rtecessary, the Chair may further Limit the time allowed to individua7 speakers, or resched'tde remainirtg comments to the end of the meeting on a first come first heard basis, with priority givert to students. In most cases, State raw wiu prohibit the Council from discussing or making arty decisions with respect to a matter not Listed ort the agenda. A councilmember may, however, briefly respond to statements made or questions posed by speakers. A counc'dmember may also ask a questiort for clarification, provide a reference for factual information, request staff to report back concerning a matter, or request that art item be added to a future City Courtci7 agenda in response to public comment. REPORTS BY COUNCIL AND STAFF (10 minutes) 5. $: Brief reports on councilmember activities and brief annotu"icements Recornrnended Action: Receive brief reports on councilmember activities and brief aru"iouncements 6. $: Report on Committee assignments Recommended Action: Report on Committee assignments 7.$: City Manager update Recommended Action: Receive City Manager update on emergency response efforts and other City business CONSENT CALENDAR (Items 8-23) llnless there are separate discussions and/or actions requested by council, staff or a member of the pub7ic, it is requested that items tmder the Consertt Calendar be acted 072 simultaneously. 8. %: Approve the November 30 City Council minutes Recommended Action: Approve the November 30 City Council minutes A - Draft A4inutes Page 4 City Council Agenda December 21, 2021 9. $: Approve the December 7 City Council minutes Recommended Action: Approve the December 7 City Coin"icil minutes A - Draft Minutes 10. $: Approve the December II City Council minutes Recommended Action: Approve the December 11 City Council minutes A - Draft A/[inrites 11. $: Accept Accounts Payable for the period ending November 1, 2021 Recommended Action: Adopt Resolution No. 21-121 accepting Accounts Payable for the period ending November 1, 2021 A - Draft Resolution B - AP Report 12. $: Accept Accounts Payable for the period ending November 8, 2021 Recommended Action: Adopt Resolution No. 21-122 accepting Accounts Payable for the period ending November 8, 2021 A - Draft Resolution B - AP Report 13. $: Accept Accounts Payable for the period ending November 15, 2021 Recommended Action: Adopt Resolution No. 21-123 accepting Accounts Payable for the period ending November 15, 2021 A - Draft Resolution B - AP Report 14. $: Accept Accounts Payable for the period ending November 22, 2021 Recommended Action: Adopt Resolution No. 21-124 accepting Accounts Payable for the period ending November 22, 2021 A - Draft Resolution B - AP Report 15. $: Accept Accounts Payable for the period ending November 29, 2021 Recornrnended Action: Adopt Resolution No. 21-125 accepting Accounts Payable for the period ending November 29, 2021 A - Draft Resolution B - AP Report 16. $: Appointment of Council Committee Assignments Recornrnended Action: Approve Council Committee Assignments A - 2022 Committee Assignments Page 5 City Council Agenda December 21, 2021 17. $: Consider adopting a resolution authorizing continued remote teleconference meetings of the legislative bodies of the City of Cupertino for the period December 21, 2021 through January 20, 2022 pursuant to the Brown Act, as amended by AB 361 Recommended Action: Adopt Resolution No. 21-126 authorizing continued remote teleconference meetings of the legislative bodies of the City of Cupertino for the period December 21, 2021 through January 20, 2022 pursuant to the Brown Act, as amended by AB 361 Staff Reoort A - Draft Resolution B - Approved Resolution No. 21-111 18. $: Consider changes to part-time salary sffiedules for job dassifications and job families impacted by minimum wage adjustments Recommended Action: Adopt Resolution No. 21-127 establishing changes to part-time salary schedules for classifications impacted by minimum wage adjustments and realign wage increases with position advancement Staff Reoort A - Draft Resolution B - Proposed Adjustments to the 2021 Part-Time Salary Saiedule (Redline) C - 2021 Part-Time Salary Saiedule (Clean) 19. $: Consider an amendment to the Professional Services Agreement between the City of Cupertino and Rincon Consultants, Inc. for Climate Action Plan Update services and techical support Recommended Action: Authorize the City Manager to execute the First Amendment to the Professional Services Agreement between the City of Cupertino and Rincon Consultants, Inc., increasing the amount by $78,000, for a total amount not to exceed $178,000 A - Draft Contract Amendment B - Rincon Consiltants Inc, Climate Action Plan Update Community Outreaa'i and Tedinical Support 20. $: Consider authorizing the City Manager to award a construction contract, including a contingency budget for the 2022 Reconstruction of Curbs, Gutters and Sidewalks Project - Project No. 2022-101 Recommended Action: 1. Authorize the City Manager to award a construction contract to JJR Construction in the amount of $1,054,968.66; and 2. Authorize the Director of Public Works to execute any necessary Change Orders, up to the Construction Contingency amount of $155,000.00 Staff Report A - Draft Contract Page 6 CityCouncil Agenda December21,2021 21. $: Consider accepting $1,936,000 of grant fin"iding from Santa Clara County 2016 Measure B Program for Fiscal Year 2022-2023. The total grant allocation is for the Junipero Serra Trail East Segment Recommended Action: Accept $1,936,000 of grant funding from Santa Clara County 2016 Measure B Program for Fiscal Year 2022-2023. The total grant allocation of $1,936,000 for Junipero Serra Trail East Segment requires: 1. Adopting Resolution No. 21-128 titled "Request of the Metropolitan Transportation Commission for the allocation of Fiscal Year 2022-2023 Transportation Development Act Article 3 Pedestrian/Bicycle Project Funding" requesting $1,015,022 and authorizing acceptance of said fin"ids when approved 2. Authorizing the City Manager to negotiate and execute "Funding Agreement between the City of Cupertino and Santa Clara Valley Transportation Authority for Junipero Serra Trail, East Segment" for the remaining Measure B allocation of $920,978 with Santa Clara Valley Transportation Authority 3. Adopting Resolution No. 21-129 approving Budget Modification No. 2122-176 increasing appropriations and revenues for Junipero Serra Trail - East Segment (420-99- 036, ST 046) by $1,936,000 Staff Report A - Funding Allocation B - Draft Resolution Capital Budget Amendment C - Draft Resolution to MTC D - Draft Agreement 22. $: Consider the Mitigation Fee Act, the annual and five-year report for Fiscal Year (FY) 2020-2021 RecommendedAction: 1. Accept the annual and five-year review of the City of Cupertino's Development Impact Fees (Government Code Section 66000 et seq.); and 2. Adopt Resolution No. 21-116 entitled "A Resolution of the Cupertino City Council approving the annual and five-year Development Impact Fee report for FY ending June 30 and making required findings" Staff Re'oort A - Annual and Five-Year Report for the Fiscal Year ending June 30, 2021 B - Draft Resolution 23. $: Consider City Participation in Santa Clara County Permanent Local Housing Allocation (PHLA) Partnership to apply for State of California PHLA funds to provide financial assistance for eligible housing-related projects and programs to assist in addressing unmet housing needs in the City Page 7 December 21, 2021CityCouncil Agenda Recommended Action: Conduct a public hearing; and 1. Authorize the City Manager or designee to enter into a Consortium Agreement with the County of Santa Clara (County), that authorizes the County to submit funding applications to the State of California on the City's behalf for the City's allocation of State PLHA program funds, and authorizes the County to administer the funds in accordance with State requirements and in accordance with the Consortiurn Agreement including an update to the fee terms; and 2. Adopt Resolution No. 21-130 authorizing the County to submit the PLHA program application to the State on behalf of the City (Attaent A) Staff Report A - Draft Resolution (County of Santa Clara PLHA Consortium B - Resolution 21-100 (County of Santa Clara PLHA Consortium) C - Reained Draft Resolution (County of Santa Clara PLHA Consortium) D- Final Consortium Agreement SECOND READING OF ORDINANCES - None [C HEARINGS- 24. l: Consider modifications to the approved Westport Development project whiai include adjusting unit mix in the assisted Iiving facility (Building 1) to 123 assisted living units and 35 memory care rooms, reaassification of approximately 8,000 square feet of public dining area to private dining, reducing the underground parking to reflect adjustments in uses, and reduction of massing on the top floor to accommodate a sixth floor aqua therapy pool; (Application No(s): M-2021-002, ASA-2021-007, EXC-2021-003; Applicant(s): Related California (Cascade Zak); Location: 21267 Stevens Creek Boulevard; APN #326-27-043) Recornrnended Action: Consider the evidence presented and determine whether to adopt the following resolutions approving the proposed project modifications: 1. Resolution No. 21-117 approving the Heart of the City Exception (EXC-2021-003); 2. Resolution No. 21-118 approving the Modified Development Permit (M-2021-002); and 3. Resolution No. 21-119 approving the Artectural and Site Approval Permit (ASA- 2021-007) If the City Council wishes to deny the project, adopt the following resolution: 1. Resolution No. 20-120 denying Development Permit (M-2021-002), Ara'ffltectural and Site Approval Permit (ASA-2021-002), and Heart of the City Exception (EXC-2021- 003) Page 8 City Council Agenda December 21, 2021 Staff Report A - Draft Resolution for EXC-2021-003 B - Draft Resolution for M-2021-002 C - Draft Resolution for ASA-2021-007 D - Draft Resolution for Denial E - Council Update Package, dated December 14, 2021 F - Letter from Matthew Witte and Mark Alexander to Cupertino City Staff & Council dated October 4, 2021 G - Plan Set ORDINANCES AND ACTION ITEMS 25. $: Consider an Interim Ordinance to implement new state legislation (Senate Bill 9), that provides for ministerial approval of up to two units and/or a lot split in a residential single-family zone (Application No.: MCA-2021-005; Applicant: City of Cupertino; Location: Citywide in all residential single family zones) Recommended Action: Conduct the first and only reading and enact Interim Ordinance No. 21-2235: "An Ordinance of the City Council of the City of Cupertino adding or Amending Cupertino Municipal Code Sections 18.20.170, 19.08.030, 19.12.030, 19.28.040, 19.28.110, 19.40.050, 19.40.060, 19.40.090, and 19.ll2.060to adopt standards for ministerial approval of duplexes and lot splits in single-family residence districts" Staff Repoort A - Draft Interim Ordinance No. 21-2235 B - Senate Bill 9 (2021, Atkins) ORAL COMMUNICATIONS - CONTINUED (As necessary) COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS ADJOURNMENT The Cih) of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a fina7 decision of the Cih) Council must be brought voithin 90 days after a decision is artrtounced urdess a shorter time is required by State or Federa7 law. Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration with'm ten calerxdar days of the date the City Clerk mails notice of the City's decision. Recortsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk's office for more information or go to http://wwzo.cupertino.org/cih)c7erk for a reconsiderat'ton petition form. In compliance zoith the Americans with Disabilities Act (ADA), anyo;ne who is planning to attend this teleco4erertce meet'mg who is visually or hearing impaired or has any disabilih) that rteeds special Page 9 City Council Agenda December 21, 2021 assistance should ca7l the City Clerk's Office at 408-777-3223, at least 48 hours iri advartce of the meeting to arrange for assistance. In addition, upon request, in advartce, by a person with a disability, meeting agendas and writings distributed for the meet'mg that are public records will be made available 'm the appropriate a7ternative format. Arty writirygs or documents provided to a majority of the Cupertino City Co'tmcil after pu77ication of the packet w'dl be made available for public inspection in the City C7erk's Office located at City Hall, 10300 Torre Avenue, Cupertirto, Califorrtia 95014, during normal business hours; arxd in Council packet archives Linked from the agenda/minutes page 07? the Cupertirto web site. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.l00written commu;+xications sertt to the Cupertino City Council Commissioners or Cih) staff concerrt'mg a matter on the agenda are included as supp7emertta7 materia7 to the agendized item. These zoritte;n communications are accessible to the public through the City's website and kept in packet archives. Do rtot irtclude arty personal or private information irt voritten commurtications to the City that you do not wish to make pub(ic, as r.oritten communications are considered pub7ic records and wil7 be made publicly available on the City website. Page 10 THECITYCOUNCIL ANDSTAFF CITY COUNCIL Cupertino is a General Law city organized under and subject to statutes of the State of'California. It is governed by the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one- yearterm. The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council. These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission, Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission, Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission. Council members also serve on a variety of regional bodies, including: - Association of Bay Area Governments - League of California Cities - Santa Clara County (SCC) Cities Association - SCC Emergency Preparedness Council - SCC Library District - SCC Emergency Preparedness Commission - Santa Clara Valley Water Commission and Water District - SCC Transportation Authoritym - West Valley Mayors and Managers STAFF The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the advisor to the City Council as a whole. TYPES OF COUNCIL ACTIONS ORDINANCES Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which time the summary of the ordinance is published in a local newspaper approved for this purpose. RESOLUTIONS Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific actions. These go into effect when adopted. APPEALS Any interested person, including a Council member, may appeal a Planning Commission or Director of Community Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14 calendar days of the mailing of the notice of the decision. RECONSIDERATION Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code j2.08.096. Contact the City Clerk's office for more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a reconsideration petition form. COMMUNICATING WITH COUNCIL All Council members: citycouncil@cupertino.org DarcyPaul DPaul@cupertino.org (408)777-3195 LiangChao LiangChao@cupertino.org (408)777-3192 KittyMoore Kmoore@cupertino.org (408) 777-1398 HungWei HWei@cupertino.org (408)777-3139 Jon Robert Willey JWilley@cupertino.org (408) 777-3193 Executive Assistant manager@cupertino.org (408) 777-3212 CityHall www.cupertino.org (408)777-CITY Please note: the City Council discourages submission of written materials on the day of the meeting as this does not provide enough time to give the materials fair evaluation. If you must provide written materials on the day of the meeting, as least one copy must be given to the City Clerk for the permanent record, and ten copies are preferred. NEWS AND NOTICES FROM CITY HALL EMAII I Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify TELEVISION The City Channel broadcasts City Council and Planning Commission meetings, as well as agenda previews, public service announcements, and other programs of community interest, on Channel 26 in Cupertino. The meetings are shown at these times: Tuesday (live) 6:45p.m. Friday(replay) lO:OOa.m. ' Thursday (replay) 7:00 p.m. Saturday (replay) 9:00 a.m. INTERNET City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "I Want To, View City Council meetings". News and community information can also be found at: https://www.facebook.com/cityofcupertino/ https://twitter.com/CityofCupertino https://www.instagram.com/cityofcupertino AUDIO Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages, and emergency a nnou ncements. 7uqgqx_iu4i_i_+uu_____ A!!nA4kl%!A!!____'W!"J!a__ '4'l_'l!!_PI!!'0111!l USEFULTELEPHONENUMBERS " City of Cupertino (City Hall) General Information and Comments (408) 777-CITY Fire (Emergency) Santa Clara County Fire Dept. dispatch 911 Fire (Non-Emergency ) Santa Clara County Fire Dept. (408) 378-4010 Garbage RecologySouthBay (408)725-4020 Gas & Electricity Pacific Gas & Electric (PG&E) 1-800-743-5000 Recreation & Community Quinlan Community Center (408) 777-3120 Services Police (Emergency) Santa Clara County Sheriff dispatch 911 Police (Non-Emergency) Santa Clara CountySheriff (408)868-6600 I Public Health Santa Clara County Public Health (408) 732-3720 Sanitary Sewers Cupertino Sanitary District (408) 253-7071 Water SanJoseWater (408)279-7900 i CaliforniaWater (650)917-0152 STATE OF CALIFORN[A ) i SS. 4"J&F EMP,5(E27EE O;'i TH? C!T'Y 5F' CUPER"['In6 MENT, S"r'ATE Ur=JDER P ruesday,Decem'U BOARD AT JI'Y HA-L-L- DATE, SI RE Televised Regular Meeting TELECONFERENCE / PUBLIC PARTICIP ATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: I) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 4:30p.m. on Tuesday, December 21to the Council at citycouncil@cupertino.org. These e-mail comments will also be forwarded to CounciImembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public commertt during the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may provide oral public comments during the teleconference meeting as follows: Page 1 Agenda Decembet 21, 2021 2" Oral public comments will be accepted dqring the teleconference meeting. Comments may , be made during "oral communications" for matters not on the agenda, and during the <:,,, publiccommentperiodforeachagen4aitem. To address the City Council, click 'on the link below to register in advance and access the meeti0g: Online https://cityofcupertino.zoom.us/webinar/register/WNLplwr7iOQjmiIwYGDBmeBQ Phone Dial: 669-900-6833 and enter Webinar ID: 915 4376 5793 (Type *9 to raise hand to speak, '6 to unmute yourself). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) Meeting ID: 915 4376 5793 SIP: 91543765793@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Mayor calls for the item on which you wish to speak, click on "raise hand," or, if you are calling in, press '9. Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. Page 2 City Council Agenda December 21, 2021 In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. PLEDGE OF Al,LEGIANCE ROLL CALL CEREMONIAL MATTERS AND PRESENT ATIONS 1.$: Recognition of 2021 STEM Wiimers from the City of Cupertiiio who participated in the Santa Clara County 2021 Synopsys Championship Science Fair Recommended Action: Presei'it Certificates of Recognition to 2021 STEM Winners from the City of Cupertino who participated iii the Santa Clara County 2021 Synopsys Championship Science Fair A - Certificates of Recognition 2.$: Prodamation recogiiiiig 25years of vohuiteer work by the Shin Shin Educational Foundation Recommended Action: Present proclamation recognizing 25 years of volunteer work by the Shin Shiii Educational Foui"idation A - Proclamation POSTPONEMENTS AND ORDERS OF THE DAY 3.l: Consider a development proposal to demolisli aitd existing commercial building aitd construct a new nine (9) uint single-family home development including one (1) home containing an Accessory Dwelling Unit (ADU). (Application No(s): EA-2020-001, Z-2020-001, DP-2020-001, TM-2020-001, ASA-2020-003, and U-2020-001; Applicant(s): Alan Enterprise LLC; Location: 22690 Stevens Creek Boulevard; APN#s 341-14-066, 342-14-104 & 105) Page 3 City Council Agenda December 21, 2021 4.l: Consider a development proposal to demolish aii existiiig commercial building and residential mffit, remove and replace forir (4) protected trees, and construct a mixed-use development consistent of 18 units (five apartments, five siiigle-family homes, and eight townhomes), aitd 4,500 square feet of coinmercial space. (Application No(s): EA-2018-06, Z-2018-02, DP-2018-07, TM-2018-04, U-2018-04, ASA-2018-09, TR-2018-39; Applicaitt(s): Dait Sliaw (SCR Enterprises); Location 10625 South Foothill Boulevard; APN#s 342-16-087, -088) ORAL COMMUNICATIONS Tliis portiort of the meet'mg is reserved for persons wishing to address the Council 072 any matter withirt the jurisdiction of the Council arid not on the agenda. The total time for Oral Communications roill ordinarily be Limited to one hour. Individual speakers are limited to three (3) m'mutes. As necessary, the Chair may further Limit the time a[Iowed to individua( spealcers, or reschedu(e remainning comme;nts to the ertd of the meeting on a first come first heard basis, zoith priority given to students. In most cases, State raw roill prohibit the Counci7 froyrt discussing or making any decisions zoith respect to a matter not listed on the agenda. A counc'dmember may, however, briefLy respond to statements made or questions posed by spea7cers. A counci(member may also as7c a question for clarification, provide a referertce for factual information, request staff to report back cortcerrting a matter, or request that an item be added to a future City Council agenda in response to pub7ic commertt. REPORTS BY COUNCIL AND STAFF (10 minutes) 5. $: Brief reports on councilmember activities and brief aimouncements Recommended Action: Receive brief reports on councilmember activities and brief arutouncements 6. $: Report on Cornrnittee assigninents Recommended Action: Report on Committee assignments 7. $: City Manager update Recommended Action: Receive City Manager update on emergency response efforts and other City business CONSENT CALENDAR (Items 8-23) Urxless there are separate discussions artd/or actions requested by courtcil, staff or a member of the public, it is requested that items under t7ie Consent Calendar be acted on simuLtaryeou'Ay. 8. $: Approve the November 30 City Council minutes Recoinrnended Action: Approve tlie November 30 City Council minutes A - Draft Minrites Page 4 City Council Agenda December 21, 2021 9. $: Approve the December 7 City Council minutes Recommended Action: Approve the December 7 City Council miiiutes A - Draft A/nnutes 10. $: Approve the December II City Council miiiutes Recommended Action: Approve the December II City Council minutes A - Draft Minutes 11. $: Accept Accounts Payable for the period endiiig November 1, 2021 Recommended Action: Adopt Resolution No. 22-122 acceptiiig Accounts Payable for the period ending November 1, 2021 A - Draft Resotution B - AP Report 12. $: Accept Accounts Payable for the period endiiig November 8, 2021 Recommended Action: Adopt Resolution No. 21-122 acceptiiig Accounts Payable for the period ending November 8, 2021 A - Draft Resolution B - AP Report 13. $: Accept Accounts Payable for the period ending November 15, 2021 Recornrnended Action: Adopt Resolution No. 21-123 acceptiiig Accounts Payable for the period ending November 15, 2021 A - Draft Resolution B - AP Report 14. l: Accept Accoints Payable for the period ending November 22, 2021 Recommended Action: Adopt Resolution No. 21-124 acceptiiig Accounts Payable for the period ending November 22, 2021 A - Draft Resolution B - AP Report 15. l: Accept Accounts Payable for the period ending November 29, 2021 Recommended Action: Adopt Resolution No. 21-125 acceptiiig Accounts Payable for the period ending November 29, 2021 A - Draft Resolution B - AP Report 16. $: Appointment of Council Committee Assignments Recommended Action: Approve Council Committee Assignments A - 2022 Committee Assignments Page 5 City Council Agenda Decembet 21, 2021 17. $: Consider adopting a resolution authoriziiig continued remote teleconference meetii'igs of the Iegislative bodies of the City of Cupertino for tlie period December 21, 2021 through Jaiiuary 20, 2022 pursuant to the Brown Act, as amended by AB 361 Recommended Action: Adopt Resolution No. 21-126 authoriziiig continued remote teleconference meetings of the legislative bodies of the City of Cupertiito for the period December 21, 2021 through Jaiiuary 20, 2022 pursuaiit to the Brown Act, as amended by AB 361 A - Draft Resolution B - Approved Resolution No. 21-111 18. $: Consider changes to part-time salary schedules for job classifications aiid job families impacted by minimum wage adjustments Recommended Action: Adopt Resolution No. 21-127 establishing ffiaiiges to part-time salary schedules for classifications impacted by minimum wage adjustments and realigii wage increases with position advaiicement A - Draft Resolution B - Proposed Adjustments to the 2021 Part-Time Salary Schedule (Redline) C - 2021 Part-Time Salary Schediile (Clean) 19. $: Consider ait amendment to the Professional Services Agreement between the City of Cupertiiio and Riiicon Consultants, Inc. for Climate Action Plaii Update services and technical support Recornrnended Action: Authorize the City Manager to execute the First Amendment to the Professional Services Agreement between the City of Cupertiito and Rincon Consultants, Inc., increasing the amount by $78,000, for a total amoui'it not to exceed $178,000 A - Draft Contract Amendment B - Rincon Consultants Inc, Climate Action Plan Update Comrminity Oiitreach and Technical Support 20. $: Consider authorizing tlte City Manager to award a construction contract, including a contiiigency budget for the 2022 Reconstruction of Curbs, Gutters aiid Sidewalks Project - Project No. 2022-201 Recommended Action: 1. Authorize the City Manager to award a construction contract to JJR Construction in the amount of $1,054,968.66; and 2. Authorize the Director of Public Works to execute aity i'iecessary Change Orders, up to the Construction Contingency amount of $155,000.00 A - Draft Contract Page 6 City Council Agenda December 21, 2021 21. $: Consider acceptiiig $1,936,000 of grant fundiitg from Saiita Clara County 2016 Measure B Program for Fiscal Year 2022-2023. The total grant allocation is for tl"ie Juinpero Serra Trail East Segment Recommended Action; Accept $1,936,000 of grant fundii"ig from Santa Clara County 2016 Measure B Program for Fiscal Year 2022-2023. The total grant allocation of $1,936,000 for Junipero Serra Trail East Segment requires: 1. Adopting Resolution No. 21-128 titled "Request of the Metropolitai-i Traiisportation Commission for the allocation of Fiscal Year 2022-2023 Transportation Development Act Article 3 Pedestriait/Bicycle Project Fundiiig" requestiiig $1,015,022 and autliorizing acceptaiice of said ftutds wlien approved 2. Authorizing the City Mai"iager to negotiate aiid execute "Funding Agreement between the City of Cupertiiio aitd Saiita Clara Valley Traiisportation Autliority for Junipero Serra Trail, East Segment" for tlie remaiig Measure B allocation of $920,978 with Santa Clara Valley Traitsportation Authority 3. Adoptiiig Resolution No. 21-129 approviiig Budget Modification No. 2122-176 iiicreasiiig appropriations and revenues for Jru4pero Serra Trail - East Segment (420-99- 036, ST 046) by $1,936,000 Staff Repoort A - Finding Allocation B - Draft Resohition Capital Budget Amendment C - Draft Resolution to MTC D - Draft Agreement 22. $: Consider tlie Mitigation Fee Act, the aiwual and five-year report for Fiscal Year (FY) 2020-2021 RecommendedAction: 1. Accept the aiuiual and five-year review of the City of Cupertiiio's Development Impact Fees (Government Code Section 66000 et seq.); and 2. Adopt Resolution No. 21-116 entitled "A Resolution of the Cupertiiio City Council approving the aimual and five-year Development Impact Fee report for FY endiiig June 30 aiid makiiig required findiiigs" A - Annual and Five-Year Report for the Fiscal Year ending Jine 30, 2021 B - Draft Resolution 23. $: Consider City Participation in Santa Clara County Permanent Local Housing Allocation (PHLA) Partnership to apply for State of California PHLA funds to provide financial assistaiice for eligible housiiig-related projects and programs to assist in addressing unmet housing needs in the City Page 7 Dec(amber 21, 2021CityCouncil Agenda Recoinrnended Action: Conduct a public hearing; aiid 1. Authorize the City Manager or designee to enter into a Consortirim Agreement with the County of Santa Clara (County), that authorizes the County to submit funding applications to the State of California on the City's behalf for the City's allocation of State PLHA program funds, aiid authorizes the County to admiinster the funds iii accordaiice with State requirements and iii accordaiice with the Consortiurn Agreement iiicluding an update to the fee terms; and 2. Adopt Resolution No. 21-130 authoriziitg the County to submit the PLHA program application to the State on behalf of the City (Attachment A) Staff Reoort A - Draft Resolution (Corintv of Santa Clara PLHA Consortium B - Resolution 21-100 (Cointy of Santa Clara PLHA Consortium) C - Redlined Draft Resolution (Cointy of Santa Clara PLHA Consortiurn) D- Final Consortium Agreement SECOND READING OF ORDINANCES - None PUBLIC HEARINGS 24. $: Consider modifications to the approved Westport Development project which ii"iclude adjustiiig unit mix in the assisted living facility (Building 1) to 123 assisted living uiThts and 35 memory care rooms, reclassification of approximately 8,000 square feet of public dining area to private dining, reducing the underground parking to reflect adjustments iii uses, aiid reduction of massiiig on tlie top floor to accommodate a sixth floor aqua therapy pool; (Application No(s): M-2021-002, ASA-2021-007, EXC-2021-003; Applicant(s): Related California (Cascade Zak); Location: 21267 Stevens Creek Boulevard; APN #326-27-043) Recommended Action: Consider the evidence presented aiid determine whether to adopt the following resolutions approving the proposed project modifications: 1. Resolution No. 21-117 approvii'ig the Heart of the City Exception (EXC-2021-003); 2. Resolution No. 21-118 approviiig the Modified Development Permit (M-2021-002); and 3. Resolution No. 21-119 approving the Artectural and Site Approval Permit (ASA- 2021-007) If the City Council wishes to deny tlie project, adopt the following resolution: 1. Resolution No. 20-120 denyii"zg Development Permit (M-2021-002), Architechiral and Site Approval Perinit (ASA-2021-002), and Heart of the City Exception (EXC-2021- 003) Page 8 City Council Agenda December 21, 2021 Staff Rei:iort A - Draft Resolution for EXC-2021-003 B - Draft Resolution for M-2021-002 C - Draft Resolution for ASA-2021-007 D - Draft Resolution for Denial E - Corincil Update Package, dated December 14, 2021 F - Letter from Mattliew Witte and Mark Alexander to Cupertino City Staff & Corincil dated October 4, 2021 G - Plan Set (fortlicoining on an amended agenda) ORDINANCES AND ACTION ITEMS 25. $: Consider ai"i Interim Ordii"iance to implement new state legislation (Senate Bill 9), that provides for ministerial approval of up to two in"iits and/or a lot split ii-i a residential siiigle-family zone (Application No.: MCA-2021-005; Applicaiit: City of Cupertino; Location: Citywide in all residential single family zones) Recommended Actioi"i: Conduct the first aiid only reading aiid enact Interim Ordinaiice No. 21-2235: "An Ordinaiice of the City Coui'icil of the City of Cupertino adding or Amending Cupertiiio Miuncipal Code Sections 18.20.170, 19.08.030, 19.12.030, 19.28.040, 19.28.110, 19.40.050, 19.40.060, 19.40.090, ai'id 19.112.060 to adopt staiidards for miinsterial approval of duplexes and lot splits iii sii"igle-family residence districts" Staff Report A - Draft Interim Ordinance No. 21-2235 B - Senate Bffl 9 (2021, Atkinsj ORAL COMMUNICATIONS - CONTINUED (As necessary) COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS ADJOURNMENT The Cih) of Cupert'mo has adopted the provisions of Code of Civi7 Procedure §1094.6; litigatiort challeryging a final decision of the Cih) Council must be brought with'm 90 days after a decision is atuatourtced urtless a s7iorter time is required by State or Federal law. Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk ma'ds notice of t7ie City's decision. Reconsideration petitions must comply with the requiremerxts of Cupertino Municipal Code §2.08.096. Contact the Cih) Clerk's office for more i4ormation or go to littp://www.cupertino.oarg/citycler7c for a reconsideration pet-itiorx form. In compliance with the Americans with Disab'dities Act (ADA), anyone who is planning to attertd this teleconference meeting who is visually or hearing impaired or has any disability that needs special Page 9 City Council Agenda December 21, 2021 assistance shoutd call the City Clerlc's Office at 408-777-3223, at least 48 hours in advance of the meet'mg to arrange for assist-aiice. 17? addition, upon request, irt advance, by a perso;n roith a disability, meeting agendas and writings distributed for the meeting that are public records zoi7l be made available in the appropriate alterrtative format. Any roritirtgs or documents provided to a majority of the Cupertino City Counci( after pub(ication of the packet wil7 be made available for public inspection in the Cih) Clerk's Office located at City Hall 10300 Torre Avertue, Cupert'mo, California 95014, during normal busirtess hours; and in Council packet archives 7i;+zlced from the agenda/minutes page on the Cupertino web site. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino M'tmicipal Code sectiort 2,08,100written communications sent to the Cupertirto Cihy Council, Commissioners or Cih) staff concerrting a matter 07? the agertda are included as supplemental materiaf to the agendized item. These zoritten communications are accessible to the public through the City's zoebsite and kept in paclcet archives. Do not include any persona7 or private irtformation in written communications to the City that you do not wish to yrtake puMic, as writterx communications are considered puMic records and roill be made publicly available 07? the City website. Page 10 THECITYCOUNCIL ANDSTAFF CITY COUNCIL Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to four-yea5 overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one- year term. The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council. These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission, Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission, Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission. Council members also serve on a variety of regional bodies, including: - Association of Bay Area Governments - League of California Cities - Santa Clara County (SCC) Cities Association SCC Emergency Preparedness Council - SCC Library District - SCC Emergency Preparedness Commission - Santa Clara Valley Water Commission and Water District - SCCTransportationAuthoritym - West Valley Mayors and Managers STAFF The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the advisor to the City Council as a whole. - -== -- - -= = ==== - =- - =- -- *is*==-=-- - -&i i . i. ii i a. i. .unu iii_niuy i iviiiin. iuu i++iiu uiiv i tiiunn. n_uiu i_.ii i.un.i n_.uuiuiu i it t. uni iii i i iinn.tniu iau.n uiuiu nu. TYPES OF COUNCIL ACTIONS ORDIN ANCES Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which time the summary of the ordinance is published in a local newspaper approved for this purpose. RESOLUTIONS Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific actions. These go into effect when adopted. APPEALS Any interested person, including a Council member, may appeal a Planning Commission or Director of Community Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14 calendar days of the mailing of the notice of the decision. RECONSIDERATION Prior tO Seeking ju diCial review Of any adjudicatory (quasi-judicial) deCiSiOn, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk's office f6r more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a reconsideration petition form. COMMUNICATINGWITHCOUNCIL I All Council members: citycouncil@cupertino.org DarcyPaul DPaul@cupertino.org (408)777-3195 Liang Chao LiangChao@cupertino.org (408) 777-3192 Kitty Moore Kmoore@cupertino.org (408) 777-1398 HungWei HWei@cupertino.org (408)777-3139 Jon Robert Willey JWilley@cupertino.org (408) 777-3193 Executive Assistant manager@cupertino.org (408) 777-3212 CityHall www.cupertino.org (408)777-CITY Please note: the City Council discourages submission of written materials on the day of the meeting as this does not provide enough time to give the materials fair evaluation. If you must provide written materials on the day of the meeting, as least one copy must be given to the City Clerk for the permanent record, and ten copies are preferred. iiaaaa*aJ}ll.lll01lHj.uklllllllll .lllU II}11111 Ill Ijjllllllllllllll I II II 11 111111 IlFllfillllll 111 € Illlllllllljfil 11111111€ 1111 11jl IlljllFlll I 11111 I *iia 111111111 #l I Ill aai a aaaai i I 10111 iaai saaaaaa iaaaiai aiffiiiasiaaaia*aaaluli. NEWS AND NOTICES FROM CITY HALL ' EMAII Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify TELEVISION The City Channel broadcasts City Council and Planning Commission meetings, as well as agenda previews, public service announcements, and other programs of community interest, on Channel26 in Cupertino. The meetings are shown at these times: Tuesday (live) 6:45p.m. Friday(replay) lO:OOa.m. Thursday (replay) 7:00 p.m. Saturday (replay) 9:00 a.m. INTERNET City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "l Want To, View City Council meetings". News and community information can also be found at: https://www.facebook.com/cityofcupertino/ https://twitter.com/CityofCupertino https://www.instagram.com/cityofcupertino AUDIO Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages, and emergency a nnou ncements. . ..-....-...............fflililmlllll.........-........................................-......-...............-......--..............-.............-.-..-..-.-.....-..-.-...J....l&........... .fflfflllfflllffll..l....................iliilii.......-&....... USEFULTELEPHONENUMBERS City of Cupertino (City Hall) General Information and Comments (408) 777-CITY Fire (Emergency) Santa Clara County Fire Dept. dispatch 911 Fire (Non-Emergency ) Santa Clara County Fire Dept. (408) 378-4010 Garbage RecologySouthBay (408)725-4020 Gas & Electricity Pacific Gas & Electric (PG&E) 1-800-743-5000 Recreation & Community Quinlan Community Center (408) 777-3120 Services Police (Emergency) Santa Clara County Sheriff dispatch 911 Police (Non-Emergency) Santa Clara County Sheriff (408) 868-6600 Public Health Santa Clara County Public Health (408) 732-3720 SanitarySewers CupertinoSanitary District (408) 253-7071 Water SanJoseWater (408)279-7900 CaliforniaWater (650)917-0152 STATE OF CALIFORNIA CITY OF SS. Election and Oath of Office (6:45) Amended at 5:00 p.m. on Friday, December 3, 2021 to add the Staff Report and Attachments for Special Meeting Study Session Item 2 and to update the Recommended Action TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Chanrtel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 4:00p.m. on Tuesday, December 7to the Council at citycouncil@cupertino.org. These e-mail comments will also be forwarded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instructions Page I City'Council Agenda December7,2021 Members of the public may provide oral public comments during the teleconference meeting as follows: S = "r Oral publicicomments will be accepted during the teleconference meeting. Comments may l be made duJri.mg "oral communicffitions".) for matters not on the agenda, and during the link below to register in advance and access the Online Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WN5TuWmiEOQlmZKl8wG79jnw Phone Dial: 669-900-6833 and enter Webinar ID: 951 0939 4842 (Type *9 to raise hand to speak, *6 to unmute yourself). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 951 0939 4842 SIP: 95109394842@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter l'Cupertino Resident" or similar designation. 3. When the Mayor calIs for the item on which you wish to speak, click on "raise hand," or, Page 2 City Council Agenda December 7, 2021 if you are calling in, press *9. Speakers will be notified shortly before they are called to speak. 4. Whe:n called, please limit your remarks to the time allotted and the specific agenda topic, unless your remarks pertain to Oral Communications in the Regular Meeting agenda, which address items not on the agenda. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Tuesday, December 07, 2021, commencing at 5:15 p.m. In accordance with Government Code 54953(e), this will be a teleconferertce meeting without a physical location to help stop the spread of COVID-19. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROLL CALL - 5:15 PM STUDY SESSION 1.$: Discuss public engagement strategies Recommended Action: Discuss public engagement strategies Staff Re'oort 2.Information on Commissions and Committees in Cupertino and Other Cities Recommended Action: Review analysis of commissions and committees in Cupertino and in other cities, and provide direction to staff A - Matrix of Commissions in Other Cities B - Matrix of Committees in Other Cities C - Scopes of Cornrnissions and Committees ADJOURNMENT Page 3 City Council Agenda December 7, 2021 REGULAR MEETING PLEDGE OF At,LEGIANCE - 6:45 PM ROLL CALL CEREMONIAL MATTERS AND PRESENT ATIONS $: Recognition of Archana Panda for receiving the President's Lifetime Achievement Award from the AmeriCorps and the office of the President of the United States Recommended Action: Recognize Archana Panda for receiving the President's Lifetime Achievement Award for her lifelong commitment to building a stronger nation through volunteer service A - Lifetime Achievement Award l: Proclamation to Roger Lee upon his retirement and recognizing his dedicated, service to the City of Cupertino Recommended Action: Present proclamation to Roger Lee upon his retirement and recognizing his dedicated service to the City of Cupertino A - Prodamation ELECTION OF MAYOR AND VICE MAYOR 3. l: Councilmembers elect Mayor Recommended Action: Make nominations and elect Mayor 4. $: Councilmembers elect Vice Mayor Recommended Action: Make nominations and elect Vice Mayor OATH OF OFFICE 5. $: Oath of Office for Mayor Recommended Action: Conduct Oath of Office for Mayor 6. l: Oath of Office for Vice Mayor Recommended Action: Conduct Oath of Office for Vice Mayor COMMENTS BY NEW MAYOR AND VICE MAYOR $: Cornrnents by Vice Mayor Recommended Action: Receive Comments by Vice Mayor Page 4 City Council Agenda December 7, 2021 8. l: Comments by Mayor Recommended Action: Receive Comments by Mayor COMMENTS BY COUNCILMEMBERS AND PUB[,IC 9. $: Comments by Councilmembers Recommended Action: Comments by Councilmembers 10. $: Comments by the Public Recommended Action: Receive Comments by the Public POSTPONEMENTS AND ORDERS OF THE DAY ORAL COMMUNICATIONS This portion of the meet'mg is reserved for persons wishing to address the Council 07? any matter within the jurisdiction of the Council and not 072 the agenda. The total time for Ora7 Commrmications will ordinarily be limited to one hour. Individual speakers are limited to three (3) mi;nutes. As ;necessary, the Chair may further Limit the time auowed to'mdividual speakers, or reschedule remaining commertts to the ertd of the meeting 07? a first come first heard basis, with priority givert to students. In most cases, State Law roil7 prohibit the Counci) from discussing or making any decisions with respect to a matter not Listed 07? the agenda. A counci7member may, however, briefly respond to statements made or questions posed by speakers. A councilmember may also ask a question for clarification, provide a reference for factua7 irtformation, request staff to report back concerning a matter, or request that an item be added to a future City Cou;ncil agenda iyi response to public comment. REPORTS BY COUNCIL AND STAFF (10 minutes) 11. %: Brief reports on councilmember activities and brief announcements Recommended Action: Receive brief reports on councilmember activities and brief announcements 12. $: Report on Committee assignments Recommended Action: Report on Committee assignments 13. l: City Manager update Recommended Action: Receive City Manager update on emergency response efforts and other City business CONSENT CALENDAR (Items 14-28) Unless there are separate discussiorts and/or actions requested by courtcil, staff or a member of the pub(ic, it is requested that items under the Consent Calendar be acted 07? simultaneous7y. Page 5 City Council Agenda December 7, 2021 14. l: Approve the November 16 City Council minutes Recommended Action: Approve the November 16 City Council minutes A - Draft Minutes 15, l: Approve the November 18 City Council minutes Recommended Action: Approve the November 18 City Council minutes A - Draft Minutes 16. $: Set hearing date on January 18, 2022 to declare a public nuisance (from weeds) and to consider objections for proposed removal; dedare properties as having potential fire hazards from weeds or other potential nuisances for the Cupertino Weed Abatement Program Recommended Action: Adopt Resolution No. 21-112 declaring properties as having potential fire hazards from weeds or other potential nuisances; and set hearing on January 18, 2022 to declare a public nuisance and to consider objections for proposed removal Staff Report A - Draft Resolution and Exhibit A B - 2022 Cupertino Commencement Report (Exhibit A) 17. $: Consider adopting a resolution authorizing the City to participate in two proposed settlements to resolve lawsuits that seek to hold certain opioid pharmaceutical supply chain participants accountable for the damage caused by their misfeasance, nonfeasance, and malfeasance Recornrnended Action:That the City Council adopt Resolution No. 21-113 authorizing the City Attorney to complete and execute the Settlement Participation Forms to authorize the City of Cupertino's participation in the Distributor and Janssen Settlements, and to take such further actions as necessary to ensure that the City receives settlement proceeds allocated to it under the Distributor and Janssen Allocations Agreements A - Draft Resolution 18. : Consider OPEB and Pension Section 115 Trust Investment Policy Adoption Recornrnended Action: Consider adopting Resolution No. 21-114and No. 21-115 approving OPEB and Pension Section 115 Trust Investment Policies A - OPEB Trust Investment Policy B - OPEB Investment Policy Draft Resolution C - Pension Trust Investment Policy D - Pension Investment PoIicy Draft Resolution Page 6 City Council Aqenda December 7, 2021 19. $: Consider the Mitigation Fee Act, the Annual and Five-Year Report for Fiscal Year (FY) 2020/2021 Recommended Action: 1. Accept the Annual and Five-Year Review of the City of Cupertino's Development Impact Fees (Government Code Section 66000 et seq.); and 2. Adopt Resolution No. 21-116 entitled "A Resolution of the Cupertino City Council Approving the Annual and Five-Year Development Impact Fee Report for Fiscal Year (FY) Ending June 30 and Making Required Findings" Staff Reoort A - Annual and Five-Year Report for the Fiscal Year ending June 30, 2021 B - Draft Resolution 20. l: Consider authorizing execution of a Custodial Services Contract for Citywide Custodial Services Recommended Action: Authorize the City Manager to execute the Custodial Services Contract between the City of Cupertino and IMPEC Group Inc. (IMPEC) to provide custodial services at various City facilities for three years, at an annual amount not-to-exceed $1,062,364.61; and if performance is satisfactory, followed by up to two additional years of servicea at an annual amount adjusted by the Consumer Price Index (CPI) Staff Report A - City of Cupertino Facilities Receiving Custodial Services B - Draft Contract for Custodial Services 21. l: Consider authorization to execute a Design Professional Services Agreement between the City of Cupertino and MIG, Inc., for the All-Inclusive Playground at Jollyman Park Recommended Action: 1. Authorize the City Manager to execute a Design Professional Services Agreement between the City and MIG, Inc. (MIG) to provide design services for the Aal-Inclusive Playground (AIPG) at Jollyman Park in the amount of $389,511; and 2. Authorize the Director of Public Works to execute any necessary services or change orders, up to a contingency amount of $77,900, for a total appropriation of $467,411 Staff Report A - Draft Agreement 22. $: Consider authorization to execute a Design Professional Services Agreement between the City of Cupertino and MIG, Inc. for the Lawrence-Mitty Park and Trail Master Plan Page 7 City Council Agenda Decembet 7, 2021 Recommended Action: 1. Authorize the City Manager to execute a Design Professional Services Agreement between the City and MIG, Inc. (MIG) to provide design services for the Lawrence-Mitty Master Plan in the amount of $293,784; and 2. Authorize the Director of Public Works to execute any necessary services or change orders, up to a contingency amount of $50,000, for a total appropriation of '!p343,784 Staff Report A - Draft Design Professional Agreement 23. $: Consider a second amendment to Agreement 149, a Master Agreement between the City of Cupertino and CSG Consultants, Inc. for Consultant Construction Management services for various capital improvement projects Recommended Action: Authorize the City Manager to execute the Second Amendment to Agreement 149, a Master Agreement between the City of Cupertino and CSG Consultants, Inc., increasing the appropriation by $200,000 for a total appropriation of $738,045 Staff Report A - Draft Second Amendment to Agreement 149 between the City of Cupertino and CSG Consultants, Inc. 24. $: Consider donations from the Library Foundation for the Cupertino Library Expansion Project Recommended Action: Authorize the City of Cupertino to accept all monetary donations from the Cupertino Library Foundation for the Library Expansion Project (Project No. 2020-03) in accordance with the City Donation Policy (Attachment A) Staff Re'oort A - Resolution 17-102 and Attached Donation Policy B - Completed Standard Donation Form 25. $: Application for Alcohol Beverage License for Chocobiscuits Inc (dba Cap't Loui), 19700 Vallco Parkway, Ste. 150 Recommended Action: Recommend approval to the California Department of Alcoholic Beverage Control of the application for Alcohol Beverage License for Chocobiscuits Inc (dba Cap't Loui), 19700 Vallco Parkway, Ste. 150 Staff Report A - Application 26. l: Application for Alcohol Beverage License for Dough Zone NCAO8 LLC (dba Dough Zone Dumpling House), 19600 Vallco Parkway, Ste. 130 Recommended Action: Recommend approval to the California Department of Alcoholic Beverage Control of the application for Alcohol Beverage License for Dough Zone NCAO8 LLC (dba Dough Zone Dumpling House), 19600 Vallco Parkway, Ste. 130 Staff Report A - Application Page 8 City Council Agenda December 7, 2021 27. $: Application for Alcohol Beverage License for Hanlin Tea Room, Inc. (dba Hanlin Tea Room), 10271 Torre Avenue Recommended Action: Recommend approval to the California Department of Alcoholic Beverage Control of the application for Alcohol Beverage License for Hanlin Tea Room, Inc. (dba Hanlin Tea Room), 10271 Torre Avenue Staff Report A - Application 28, $: Application for Alcohol Beverage License for 20010 Partners LLC (dba Sweet Maple), 20010 Stevens Creek Boulevard Recommended Action: Recommend approval to the California Department of Alcoholic Beverage Control of the application for Alcohol Beverage License for 20010 Partners LLC (dba Sweet Maple), 20010 Stevens Creek Blvd A - Application SECOND READING OF ORDINANCES 29. l: Consider conducting a second reading of an ordinance to make minor and technical corrections to the Cupertino Municipal Code as follows: (1) enacting new Sections 2.36.085 and 2.74.075 and new Chapter 2.110; (2) amending Sections 1.12.010, 2.48.020, 2.60.050, 2.68.050, 2.74.040, 2.80.090, 2.86.070, 2.92.090, 3.23.060, 8.06.030, 14.04.125, 14.18.090, 16.52.043, 16.52.053, 18.04.020, 19.102.030, and 19.104.220 and Table 19.124.040; and (3) repealing Section 11.08.020 Recommended Action: That the City Council conduct the second reading and enact Ordinance No. 21-2234: "An Ordinance of the City Cou"icil of the City of Cupertino to update the Municipal Code to improve City operations and bring the Cupertino Municipal Code up to date by (1) enacting new Sections 2.36.085 and 2.74.075 and new Chapter 2.110; (2) amending Sections 1.12.010, 2.48.020, 2.60.050, 2.68.050, 2.74.040, 2.80.090, 2.86.070, 2.92.090, 3.23.060, 8.06.030, 14.04.125, 14.18.090, 16.52.043, 16.52.053, 18.04.020, 19.102.030, and 19.104.220 and Table 19.124.040; and (3) repealing section 11.08.020" A - Draft Ordinance PUBLIC HEARINGS Page 9 CityCouncil Agenda December7,2021 30. $: Consider modifications to the approved Westport Development project which incIude adjusting unit mix in the assisted Iiving faciIity (Building 1) to 123 assisted living units and 35 memory care rooms, reclassification of approximately 8,000 square feet of public dining area to private dinning, reducing the undergrou'id parking to reflect adjustments m uses, and reduction of massing on the top floor to accommodate a sixth floor aqua therapy pool; (Application No(s): M-2021-002, ASA-2021-007, EXC-2021-003; Applicant(s): Related California (Cascade Zak); Location: 21267 Stevens Creek Boulevard; APN #326-27-043) Recommended Action: Consider the evidence presented and determine whether to adopt the following resolutions approving the proposed project modifications: 1. Resolution No. 21-117 approving the Heart of the City Exception (EXC-2021-003); 2. Resolution No. 21-118 approving the Modified Development Permit (M-2021-002); and 3. Resolution No. 21-119 approving the Architectural and Site Approval Permit (ASA- 2021-007) If the City Council wishes to deny the project, adopt the following resolution: 1. Resolution No. 20-120 denying Development Permit (M-2021-002), Architectural and Site Approval Permit (ASA-2021-002), and Heart of the City Exception (EXC-2021- A - Draft Resolution for EXC-2021-003 B - Draft Resolution for M-2021-002 C - Draft Resolution for ASA-2021-007 D - Draft Resolution for Denial E - Letter from Matthew Witte and Mark Alexander to Cupertino City Staff & Council dated October 4 2021 F - Project Plans ORDINANCES AND ACTION ITEMS 31. l: Consider an Interim Ordinance to implement new state legislation (Senate Bill 9), that provides for ministerial approval of up to two units and/or a lot split in a residential single-family zone (Application No.: MCA-2021-005; Applicant: City of Cupertino; Location: Citywide in all residential single family zones) Recommended Action: Conduct the first and only reading and enact Interim Ordinance No. 21-2235: "An Ordinance of the City Council of the City of Cupertino adding or Aanending Cupertino Municipal Code Sections 18.20.170, 19.08.030, 19.12.030, 19.28.040, 19.28.110, 19.40.050, 19.40.060, 19.40.090, and 19.ll2.060to adopt standards for ministerial approval of duplexes and lot splits in single-family residence districts" Page 10 City Council Agenda December 7, 2021 A - Draft Interim Ordinance No. 21- 2235 B - Senate Bill 9 (2021, Atkins) ORAL COMMUNICATIONS - CONTINUED (As necessary) COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS ADJOURNMENT 32. $: Adjourn in memory of City of Cupertino employee Edwin Gutierrez The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; 7itigation challenging a fmal decision of the City Counci7 must be brought zoithirt 90 days after a decision is aymovmced uyiless a shorter time is required by State or Federa7 law. Prior to seeking judicial reviezo of any adjudicatory (quasi-judicial) decisio;n, interested persons must file a petition for recortsideration with'm ten calendar days of the date the City Clerk mai(s notice of the City's decision. Reconsideration petitions must comply with the requiremertts of Cupertino Municipa[ Code §2.08.096. Contact the City Clerk's office for more information or go to http://wwzo.cupertirto.org/cityclerk for a reconsideration petition form. Iff compliance with the America;ns with Disabi7ities Act (ADA), anyone who is platming to attend this teLeconfere;nce meeting who is visuauy or hear'mg impaired or has any disability that needs special assistance should caL7 the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of the meeting to arrange for assistance. Z?? additiort, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records wiu be made avai7able 'try the appropriate alternative format. Any writings or documents provided to a majority of the Cupertino City Counci7 after pub7icatiort of the packet will be made available for public inspection in the City Clerk's Office Located at City Hau, 10300 Torre Avenue, Cupertino, California 95014, during norma7 busi;ness hours; and in Council packet archives linked from the agenda/minutes page on the Cupertino web site. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipa7 Code section 2.08.l00written commtmications sertt to the Cupertino City Council Commissio;ners or City staff concerning a matter 07? the agenda are included as supplementa7 materiaL to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private irtformation in written commvmicatio;ns to the City that you do not roish to make public, as written communications are considered public records and wig( be made publicly avai7able on the City website. Page II City Council Agenda Page 12 December 7, 2021 THECITYCOUNCIL ANDSTAFF CITY COUNCIL Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one- year term. The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council. These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission, Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission, Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission. Council members also serve on a variety of regional bodies, including: - Association of Bay Area Governments - League of California Cities - Santa Clara County (SCC) Cities Association - SCC Emergency Preparedness Council - SCC Library District - SCC Emergency Preparedness Commission Santa Clara Valley Water Commission and Water District - SCC Transportation Authoritym - West Valley Mayors and Managers STAFF The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the advisor to the City Council as a whole. TYPES OF COUNCIL ACTIONS ORDINANCES Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which time the summary of the ordinance is published in a local newspaper approved for this purpose. RESOLUTIONS Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific actions. These go into effect when adopted. APPEALS Any interested person, including a Council member, may appeal a Planning Commission or Director of Community Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14 calendar days of the mailing of the notice of the decision. RECONSIDERATION Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk's office for more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a reconsideration petition form. COMMUNICATING WITH COUNCIL All Council members: citycouncil@cupertino.org DarcyPaul DPaul@cupertino.org (408)777-3195 LiangChao LiangChao@cupertino.org (408) 777-3192 Kitty Moore Kmoore@cupertino.org (408) 777-1398 HungWei HWei@cupertino.org (408)777-3139 Jon Robert Willey JWilley@cupertino.org (408) 777-3193 Executive Assistant manager@cupertino.org (408) 777-3212 CityHall www.cupertino.org (408)777-CITY Please note: the City Council discourages submission of written materials on the day of the meeting as this does not pmreoev,idl7e,e.n,ouleg.h.tti0mneetcoogpiyvemtuhset _mbea_tgelvJreianls,f0a,iJhee.vcJll_u,act.ilo,lrk,,:_JIy,oThu,mp,ur7mapJro,vni,d7eeJfJOrrJt_dt,e_ar__md a_tt,e_r.icaolJpJlen,ta.h_reJ.dpare.yfeJf7r.t_eh_e__l NEWS AND NOTICES FROM CITY HALL EMAIL Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify TELEVISION The City Channel broadcasts City Council and Planning Commission meetings, as well as agenda previews, public service announcements, and other programs of community interest, on Channel 26 in Cupertino. The meetings are shown at these times: Tuesday (live) 6:45p.m. Friday(replay) lO:OOa.m. Thursday (replay) 7:00 p.m. Saturday (replay) 9:00 a.m. INTERNET City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "l Want To, View City Council meetings". News and community information can also be found at: https://www.facebook.com/cityofcupertino/ https://twitter.com/CityofCupertino https://www.instagram.com/cityofcupertino AUDIO Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages, and emergency annou ncements. USEFUL TELEPHONE NUMBERS City of Cupertino (City Hall) General Information and Comments (408) 777-CITY Fire (Emergency) Santa Clara County Fire Dept. dispatch 911 Fire (Non-Emergency ) Santa Clara County Fire Dept. (408) 378-4010 Garbage RecologySouthBay (408)725-4020 Gas & Electricity Pacific Gas & Electric (PG&E) 1-800-743-5000 Recreation & Community Quinlan Community Center (408) 777-3120 Services Police (Emergency) Santa Clara County Sheriff dispatch 911 Police (Non-Emergency) Santa Clara County Sheriff (408) 868-6600 Public Health Santa Clara County Public Health (408) 732-3720 Sanitary Sewers Cupertino Sanitary District (408) 253-7071 Water SanJoseWater (408)279-7900 CaliforniaWater (650)917-0152 CITY OF CUPERTINO AMENDED AGENDA OF THE CUPERTINO CITY COUNCIL Tuesday, December 7, 2021 Televised Special Meeting Study Session (5:15) and Regular Meeting, Mayor and Vice Mayor Election and Oath of Office (6:45) CITY COUNCIL DARCY PAUL, MAYOR LIANG CHAO, VICE MAYOR KITTY MOORE, COUNCILMEMBER HUNG WEI, COUNCILMEMBER JON ROBERT W.ILLEY, COUNCILMEMBER TELECONFERENCE MEETING WITHOUT A PHYSICAL LOCATION For more information: (408) 777-3200 l www.cupertino.org CONDUCT OF BUSINESS The Mayor is the presiding officer of the City Council. Any member of the public may speak on any item on the agenda for up to three minutes. All statements and questions must be addressed to the Mayor. City Council hearings serve as a venue for the discussion of sometimes divergent points of view. Please respect the opinions of others and refrain from cheering or clapping. That may delay the meeting or intimidate other persons wishing to express alternate views. Actions that disrupt the meeting will result in a warning, followed by removal if disruption continues. Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for , each agenda item. Identifying yourself is voluntary and not required to attend the meeting or provide comments. 1. FLOWCHART FOR HEARING ITEMS: Maaygoernindtaroldteumces -* Vclo,lutsnc0irlmOeumtsbldeersc0rmepmourtn.Iacantylonssite l mrecommendation -___I Cquoeusntcoilnmsembers ask clarifying l / Applicant or / i Councilmembers ask questions. / Appellant makes / For appeals of approvals, the / presentation / ffi applicantmayrespondto / (up to 10 mins.) / l appellants presentation. + Mayorinvitesmembersof 4--1 Speakers submit a Request to the public to speak about l Speak card, and are allowed up to the agenda item l 3 minutes per individual. Council l members may ask questions of i speakers.l Mayor Invites applicanUappellant to repond to public l (xayohrecalorisnegsthe ) i Council holds initial discussions and/or a Councilmember makes a city Council motion and obtains a second. vof' on fhe The City Council then discusses and agenda'kam deliberates on the motion(s) and votes. i PUBIIC HEARINGS The City Council is required by law to hold public hearings on certain matters prior to making its decision. Notice to interested parties is given by legal advertisement in the local newspaper of general circulation at least 10 calendar days preceding the hearing date. Applications requiring public hearings include change of zoning, variances, use permits, and tentative maps. COUNCIL MEETINGS The City Council regularly meets the first and third Tuesdays of each month. These meetings are held at 6:45 p.m. Closed sessions, when needed, are normally held at 6:00 p.m. Closed sessions cover items such as personnel,litigation, or the sale, purchase, or lease of property. The law requires certain actions taken in closed session to be reported in open session. Urgent business, holidays, or election days may trigger special or adjourned meetings. These meetings will be noticed beforehand. AGENDAS, MINUTES, AND PACKETS AVAILABLE ON THE WEB Agendas, minutes, and packets for current and prior City Council and Planning Commission meetings are available at www.cupertino.orH, or you can purchase the items on CD. CITY COUNCIL DECISION IS FINAL Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk's office for more information or go to www.http://www.cupertino.org/index.as for a reconsideration petition form. STATE OF CALIFORNIA 1\7P%affi Cu PERTINO Oath of Office (6:45) TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 4:00p.m. on Tuesday, December 7to the Council at citycouncil@cupertino.org. These e-mail comments will also be forwarded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may provide oral public comments during the teleconference meeting as follows: Page I December 7 2021qity Council ,i ?. aaT .! €- , Oral public commerits fflill' bea accepted during the teleconference meeting. Comments may 'a;,l 0 be made'-during oral commffinic:i'4ions" for matters not on the agenda, and during the 4 . public comtnJent period far each agenda item. ". To address flee City Couffcil, click on the link below to register in advance and access the "" - ' m'eetiffig:' " " " " a a " " " ' 40nline . ... Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WN5TuWmiEOQlmZKl8wG79jnw Phone Dial: 669-900-6833 and enter Webinar ID: 951 0939 4842 (Type *9 to raise hand to speak, *6 to unmute yourself). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 951 0939 4842 SIP: 95109394842@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Mayor calls for the item on which you w"sh to speak, click on "raise hand," or, if you are caJIing in, press *9. Speakers will be notified shortly before they are called to speak. Page 2 City Council Agenda December 7 2021 4, When called, please limit your remarks to the time allotted and the specific agenda topic, unless your remarks pertain to Oral Communications in the Regular Meeting agenda, which address items not on the agenda. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Tuesday, December 07, 2021, commencing at 5:15 p.m. In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROLI, CALL - 5:15 PM STUDY SESSION 1.$: Discuss public engagement strategies Recommended Action: Discuss public engagement strategies Staff Report 2.$: Information on Commissions and Committees in Cupertino and Other Cities Recommended Action: Review analysis of commissions and committees in Cupertino and in other cities, and provide direction to staff Staff Report (to be posted in a forthcoming amended agenda) ADJOURNMENT REGULAR MEETING PLEDGE OF ALLEGIANCE - 6:45 PM ROLL CALL Page 3 City Council Agenda December 7, 2021 CEREMONIAL MATTERS AND PRESENT ATIONS $: Recognition of Ar*ana Panda for receiving the President's Lifetime Aa'fflevement Award from the AmeriCorps and the office of the President of the United States Recommended Action: Recognize Archana Panda for receiving the President's Lifetime Achievement Award for her lifelong commitment to building a stronger nation through volunteer service A - Lifetime Achievement Award $: Proclamation to Roger Lee upon his retirement and recognizing his dedicated service to the City of Cupertino Recommended Action: Present proclamation to Roger Lee upon his retirement and recognizing his dedicated service to the City of Cupertino A - Prodamation ELECTION OF MAYOR AND VICE MAYOR 3. $: Councilmembers elect Mayor Recommended Action: Make nominations and elect Mayor 4. $: Councilmembers elect Vice Mayor Recommended Action: Make nominations and elect Vice Mayor OATH OF OFFICE 5. $: Oath of Office for Mayor Recommended Action: Conduct Oath of Office for Mayor 6. $: Oath of Office for Vice Mayor Recornrnended Action: Conduct Oath of Office for Vice Mayor COMMENTS BY NEW MAYOR AND VICE MAYOR 7. $: Comments by Vice Mayor Recommended Action: Receive Comments by Vice Mayor 8. $: Comments by Mayor Recornrnended Action: Receive Comments by Mayor COMMENTS BY COUNCILMEMBERS AND PUBtIC Page 4 City Council Agenda December 7, 2021 9. $: Comments by Councilmembers Recommended Action: Comments by Councilmembers 10. $: Cornrnents by the Public Recommended Action: Receive Cornrnents by the Public POSTPONEMENTS AND ORDERS OF THE DAY ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Counci7 07? any matter withiry the jurisdiction of the Cou;nci7 and not on the agenda. The total time for Oral Communicatiorts will ordinarily be limited to one hour. Individual speakers are limited to three (3) minutes. As rxecessary, the Chair may further Limit the time allozoed to'mdividual speakers, or reschedule rema'mirtg comme;nts to the end of the meeting on a first come first heard basis, with priority given to students. Irt most cases, State lazo will prohibit the Council from discussing or making any decisiorts with respect to a matter riot Listed on the agertda. A courtcilmember may, however, briefly respond to statements made or questions posed by speakers. A councilmember may also ask a question for clarificatio;n, provide a referertce for factua7 information, request staff to report back concerning a matter, or request that an item be added to a future City Counci7 agenda in response to public comment. REPORTS BY COUNCIL AND STAFF (10 minutes) 11. $: Brief reports on councilmember activities and brief announcements Recommended Action: Receive brief reports on councilmember activities and brief announcements 12. $: Report on Committee assignments Recommended Action: Report on Committee assignments 13. $: City Manager update Recommended Action: Receive City Manager update on emergency response efforts and other City business CONSENT CALENDAR (Items 14-28) Urtless there are separate discussions and/or actions requested by council, staff or a member of the public, it is requested that items under the Consent Calendar be acted on simultaneously. 14. $: Approve the November 16 City Council minutes Recornrnended Action: Approve the November 16 City Council minutes A - Draft Minutes Page 5 City Council Agenda December 7, 2021 15. $: Approve the November 18 City Council minutes Recommended Action: Approve the November 18 City Council minutes A - Draft Minutes 16. $: Set hearing date on January 18, 2022 to declare a public nuisance (from weeds) and to consider objections for proposed removal; declare properties as having potential fire hazards from weeds or other potential nuisances for the Cupertino Weed Abatement Program Recommended Action: Adopt Resolution No. 21-112 declaring properties as having potential fire hazards from weeds or other potential nuisances; and set hearing on January 18, 2022 to declare a public nuisance and to consider objections for proposed removal A - Draft Resolution and Exhibit A B - 2022 Cupertino Commencement Report (Exhibit A) 17. $: Consider adopting a resolution authorizing the City to parhcipate in two proposed settlements to resolve lawsuits that seek to hold certain opioid pharmaceutical supply chain participants accountable for the damage caused by their misfeasance, nonfeasance, and malfeasance Recommended Action: That the City Council adopt Resolution No. 21-113 authorizing the City Attorney to complete and execute the Settlement Participation Forms to authorize the City of Cupertino's participation in the Distributor and Janssen Settlements, and to take such further actions as necessary to' ensure that the City receives settlement proceeds allocated to it under the Distributor and Janssen Allocations Agreements Staff Report A - Draft Resolution 18. $: Consider OPEB and Pension Section 115 Trust Investment Policy Adoption Recornrnended Action: Consider adopting Resolution No. 21-114and No. 21-115 approving OPEB and Pension Section 115 Trust Investment PoLicies Staff Report A - OPEB Trust Investment Policy B - OPEB Investment Policy Draft Resolution C - Pension Trust Investment Policy D - Pension Investment Policy Draft Resolution 19. $: Consider the Mitigation Fee Act, the Annual and Five-Year Report for FiscaI Year (FY) 2020/2021 Page 6 City Council Agenda December 7 2021 Recommended Action: 1. Accept the Annual and Five-Year Review of the City of Cupertino's Development Impact Fees (Government Code Section 66000 et seq.); and 2. Adopt Resolution No. 21-116 entitled "A Resolution of the Cupertino City Council Approving the Annual and Five-Year Development Impact Fee Report for Fiscal Year (FY) Ending June 30 and Making Required Findings" Staff Reoort A - Annual and Five-Year Report for the Fiscal Year ending June 30, 2021 B - Draft Resolution 20. $: Consider authorizing execution of a Custodial Services Contract for Citywide Custodial Services Recornrnended Action: Authorize the City Manager to execute the Custodial Services Contract between the City of Cupertino and IMPEC Group Inc. (IMPEC) to provide custodial services at various City facilities for three years, at an annual amount not-to-exceed $1/062,364.61; and if performance is satisfactory, fonowed by up to two additional years of service at an annual amount adjusted by the Consumer Price Index (CPI) A - City of Cupertino Facilities Receiving Custodial Services B - Draft Contract for Custodial Services 21. $: Consider authorization to execute a Design Professional Services Agreement between the City of Cupertino and MIG, Inc., for the All-Inclusive Playground at Jollyman Park RecornrnendedAction: 1. Authorize the City Manager to execute a Design Professional Services Agreement between the City and MIG, Inc. (MIG) to provide design services for the All-Inclusive Playground (AIPG) at Jollyman Park in the amount of $389,511; and 2. Authorize the Director of Public Works to execute any necessary services or *ange orders, up to a contingency amount of $77,900, for a total appropriation of $467,411 Staff Report A - Draft Agreement 22. $: Consider authorization to execute a Design Professional Services Agreement between the City of Cupertino and MIG, Inc. for the Lawrence-Mitty Park and Trail Master Plan RecornmendedAction: 1. Authorize the City Manager to execute a Design Professional Services Agreement between the City and MIG, Inc. (MIG) to provide design services for the Lawrence-Mitty Master Plan in the amount of $293,784; and 2. Authorize the Director of Public Works to execute any necessary services or change orders, up to a contingency amount of $50,000, for a total appropriation of $343,784 Staff Reoort A - Draft Design Professional Agreement Page 7 City Council Agenda December 7 2021 23. $: Consider a second amendment to Agreement 149, a Master Agreement between the City of Cupertino and CSG Consultants, Inc. for Consultant Construction Management services for various capital improvement projects Recommended Action: Authorize the City Manager to execute the Second Amendment to Agreement 149, a Master Agreement between the City of Cupertino and CSG Consultants, Inc., increasing the appropriation by $200,000 for a total appropriation of $738,045 Staff Report A - Draft Second Amendment to Agreement 149 between the City of Cupertino and CSG Consultants, 24. $: Consider donations from the Library Foundation for the Cupertino Library Expansion Project Recommended Action: Authorize the City of Cupertino to accept all monetary donations from the Cupertino Library Foundation for the Library Expansion Project (Project No. 2020-03) in accordance with the City Donation Policy (Attachment A) Staff Report A - Resolution 17-102 and Attached Donation Policy B - Completed Standard Donation Form 25. $: Application for Alcohol Beverage License for Chocobiscuits Inc (dba Cap't Loui), 19700 Vallco Parkway, Ste. 150 Recommended Action: Recommend approval to the California Department of Alcoholic Beverage Control of the application for Alcohol Beverage License for Chocobiscuits Inc (dba Cap't Loui), 19700 Vallco Parkway, Ste. 150 Staff Report A - Application 26. $: Application for Alcohol Beverage License for Dough Zone NCAO8 LLC (dba Dough Zone Durnpling House), 19600 Vallco Parkway, Ste. 130 Recommended Action: Recommend approval to the California Department of Alcoholic Beverage Control of the application for Alcohol Beverage License for Dough Zone NCAO8 LLC (dba Dough Zone Dumpling House), 19600 Vallco Parkway, Ste. 130 Staff Report A - Application 27. $: Application for Alcohol Beverage License for Hanlin Tea Room, Inc. (dba Hanlin Tea Room), 10271 Torre Avenue Recommended Action: Recommend approval to the California Department of Alcoholic Beverage Control of the application for Alcohol Beverage License for Hanlin Tea Room, Inc. (dba Hanlin Tea Room), 10271 Torre Avenue Page 8 City Council Agenda December 7 2021 A - Application 28. $: Application for Alcohol Beverage License for 20010 Partners LLC (dba Sweet Maple), 20010 Stevens Creek Boulevard Recornrnended Action: Recommend approval to the California Department of Alcoholic Beverage Control of the application for Alcohol Beverage License for 20010 Partners LLC (dba Sweet Maple), 20010 Stevens Creek Blvd Staff Report A - Application SECOND READING OF ORDINANCES 29. $: Consider conducting a second reading of an ordinance to make minor and technical corrections to the Cupertino Municipal Code as follows: (1) enacting new Sections 2.36.085 and 2.74.075 and new Chapter 2.110; (2) amending Sections 1.12.010, 2.48.020, 2.60.050, 2.68.050, 2.74.040, 2.80.090, 2.86.070, 2.92.090, 3.23.060, 8.06.030, 14.04.125, 14.18.090, 16.52.043, 16.52.053, 18.04.020, 19.102.030, and 19.104.220 and Table 19.124.040; and (3) repealing Section 11.08.020 Recommended Action: That the City Council conduct the second reading and enact Ordinance No. 21-2234: "An Ordinance of the City Council of the City of Cupertino to update the Municipal Code to improve City operations and bring the Cupertino Municipal Code up to date by (1) enacting new Sections 2.36.085 and 2.74.075 and new Chapter 2.110; (2) amending Sections 1.12.010, 2.48.020, 2.60.050, 2.68.050, 2.74.040, 2.80.090, 2.86.070, 2.92.090, 3.23.060, 8.06.030, 14.04.125, 14.18.090, 16.52.043, 16.52.053, 18.04.020, 19.102.030, and 19.104.220 and Table 19.124.040; and (3) repealing section 11.08.020" A - Draft Ordinance PUBLIC HEARINGS 30. $: Consider modifications to the approved Westport Development project which include adjusting unit mix in the assisted living facility (Building 1) to 123 assisted living units and 35 memory care rooms, reclassification of approximately 8,000 square feet of public dining area to private dining, reducing the underground parking to reflect adjustments in uses, and reduction of massing on the top floor to accommodate a sixth floor aqua therapy pool; (Application No(s): M-2021-002, ASA-2021-007, EXC-2021-003; Applicant(s): Related California (Cascade Zak); Location: 21267 Stevens Creek Boulevard; APN #326-27-043) Page 9 City Council Agenda December 7 2021 Recommended Action: Consider the evidence presented and determine whether to adopt the following resolutions approving the proposed project modifications: 1. Resolution No. 21-117 approving the Heart of the City Exception (EXC-2021-003); 2. Resolution No. 21-118 approving the Modified Development Permit (M-2021-002); and 3. Resolution No. 21-119 approving the Architectural and Site Approval Permit (ASA- 2021-007) If the City Council wishes to deny the project, adopt the following resolution: 1. Resolution No. 20-120 denying Development Permit (M-2021-002), Architectural and Site Approval Permit (ASA-2021-002), and Heart of the City Exception (EXC-2021- A - Draft Resolution for EXC-2021-003 B - Draft Resolution for M-2021-002 C - Draft Resolution for ASA-2021-007 D - Draft Resolution for Denial E - Letter from Matthew Witte and Mark Alexander to Cupertino City Staff & Council dated October 4 2021 F - Project Plans ORDINANCES AND ACTION ITEMS 31. $: Consider an Interim Ordinance to implement new state legislation (Senate Bill 9), that provides for ministerial approval of up to two units and/or a lot split in a residential single-family zone (Application No.: MCA-2021-005; Applicant: City of Cupertino; Location: Citywide in all residential single family zones) Recommended Action: Conduct the first and only reading and enact Interim Ordinance No. 21-2235: "An Ordinance of the City Council of the City of Cupertino adding or Amending Cupertino Municipal Code Sections 18.20.170, 19.08.030, 19.12.030, 19.28.040, 19.28.110, 19.40.050, 19.40.060, 19.40.090, and 19.112.060 to adopt standards for ministerial approval of duplexes and lot splits in single-family residence districts" Staff Reoort A - Draft Interim Ordinance No. 22- 2235 B - Senate Bill9 (2021, Atkins) ORAL COMMUNICATIONS - CONTINUED (As necessary) COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS ADJOURNMENT 32. l: Adjourn in memory of City of Cupertino employee Edwin Gutierrez Page 10 City Council Agenda December 7 2021 The Cih) of Cupert'mo has adopted the provisiorys of Code of Civi( Procedure §1094.6; (itigation chal7enging a final decision of the Cih) Council must be brought roith'm 90 days after a decision is armounced urdess a shorter time is required by State or Federal Law. Prior to seeking judicial review of any adjudicatory (quasi-judicial) decisiort, irxterested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideratio;n petitions must comply with the requiremertts of Cupertino Municipal Code §2.08.096. Co;ntact the Cih) Clerk's office for more information or go to http://roww.cupertino.org/cih)clerk for a recortsideratiort petition form. Irt compliance with the Americans with Disabi7ities Act (ADA), artyone who is plartn'mg to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should cal7 the City Clerk's Office at 408-777-3223, at least 48 hours in advartce of the meeting to arrartge for assistance. by additiort, upon request, in adva;nce, by a persort roith a disability, meeting agendas and writirtgs distributed for the meet'mg that are public records zoil7 be made ava'dable in the appropriate alter;native format. Any writings or documents provided to a majority of the Cupert'mo City Council after publication oj the packet will be made available for public inspection in the City Clerk's Office located at City Hall, 10300 Torre Avertue, Cupertino, Ca7ifornia 95014, during normal business hours; and in Courtcil packet archives linked from the agertda/minutes page on the Cupertirto web site. IMPORTANT NOTICE: P4ease be advised that pursuant to Cupertino Municipa7 Code section 2.08.100 written communicatiorts sent to the Cupertino Ci% Council, Commissioners or Cih) staff concerrting a matter on the agenda are included as supp7emerxta7 material to the agendized item. These written commurticatiorts are accessible to the public through the City's website and kept'm packet archives. Do not'mclude any personal or private i4ormation irt written communications to the City that you do not roish to make public, as writtert communications are considered public records and will be made publicly available O?2 the City website. Page 1l THECITYCOUNCIL ANDSTAFF CITY COUNCIL Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one- year term. The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council. These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission, Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission, Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission. Council members also serve on a variety of regional bodies, including: - Association of Bay Area Governments - League of California Cities - Santa Clara County (SCC) Cities Association - SCC Emergency Preparedness Council - SCC Library District - SCC Emergency Preparedness Commission - SantaClaraValleyWaterCommissionandWaterDistrict - SCCTransportationAuthoritym - West Valley Mayors and Managers STAFF The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the advisor to the City Council as a whole. l. UxNlllllllalffil III.IIFIIIII 11 rni nn.itiit ni nn n. u m n n.llllllF.lllllllUl l I I 1111 Alll Ijl 111 II I llllIllllJlullluNAtlljllllnlllllll.TI.ml DI llIllNlallllOljlNlflU.IljllAIfflllllalaallN llllllll 1111{ImuuuU.lljj.lull_LlU I 1111111011 } I i 1 TYPES OF COUNCIL ACTIONS ORDINANCES Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which time the summary of the ordinance is published in a local newspaper approved for this purpose. RESOLUTIONS Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific actions. These go into effect when adopted. APPEALS Any interested person, including a Council member, may appeal a Planning Commission or Director of Community Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14 calendar days of the mailing of the notice of the decision. RECONSIDERATION Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk's office for more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a reconsideration petition form. l: Non-Televised Special Meeting Closed Session TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) E-mail comments for the closed session by 4:30 p.m. on Thursday, November 18 to the Council at citycouncil@cupertino.org. These e-mail comments will also be forwarded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website aftet the meeting. 2) E-mail comments for the closed session during the time for public comment before the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may provide comments pertaining to the agenda in open session prior to the closed session teleconference meeting as follows: To address the City Council, click on the link below and access the meeting: Online Please click the link below to join the meeting: https://cityofcupertino.zoom.us/j/96016711682 Page 1 r 2? { iity Council ' '! T!t)"JOaTAoa November 18, 2021 Phone Dial 669-900-6833 and enter Meeting ID: 960 1671 1682 (Type '9 to raise hand to speak) Please read the following instructions carefully: 1. You can directly download the teleconf0rence software or connect to the meeting in your internet browser. If you are u@jug,,yogy)7rowser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may b.e'di.sable5;li3glder bro,wsers, including Internet Explorer. 2. If you wish to make public comment pertaining to the agenda but do not wish to provide your name, you may say "Cupertino Resident" or similar designation. 3. Prior to the beginning of Closed Session and after Roll Call, members of the public will have an opportunity to speak on any item or items pertaining to the agenda. If you wish to speak, click on "raise hand," or, if you are calling in, press *9. Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic or topics. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Thursday, November 18, 2021, commencing at 6:30p.m. In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Said special meeting shall be for the purpose of conducting business on the subject matters Iisted below tunder the heading, "Special Meeting." ROLL CALL CLOSED SESSION SPECIAL MEETING Page 2 City Council Agenda November 18, 2021 1. $: Conference with Legal Counsel - Existing Litigation (Gov. Code § 54956.9): People v. Jennifer Chang, Santa Clara County Superior Court Case No. C1899743 2. $: Conference witli Legal Counsel - Aiiticipated Litigation: Initiation of litigation pursuant to Gov. Code § 54956.9(c) (one case) OPEN SESSION ROLL CALL REPORT REGARDING CLOSED SESSION ADJOURNMENT The Cih) of Cupertiryo has adopted the provisions of Code of Civil Procedure §1094.6; Litigation cha'Llenging a final decision of the City Council must be brought within 90 days after a decision is armounced unless a shorter time is required by State or Federal Lava. Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petitiort for reconsideration within ten calendar days of the date the City Clerlc mails notice of the City's decision. Reconsideratiory petitions must comply with the requiremertts of Cupertino Municipal Code §2.08.096. Contact the City Clerk's office for more information or go to http://www.cupertino.org/cih)clerk for a reconsiderahon petition form. by compliance with the Americans with Disabilities Act (ADA), anyorxe who is p7arming to attend this tedecortference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City C1er7c's Office at 408-777-3223, at Least 6 hours in advance of the meeting to arrange for assistance. by addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writirxgs or documents provided to a majority of the Cupert'mo City Cotmcil after puMication oj the packet w'dl be made ava'dable for public inspection in the City Clerl(s Office Located at City Hall, 10300 Torre Avenue, Cupertino, California 95014, during normal business hours; and irt Council packet archives Linked from the agenda/minutes page on the Cupertino web site. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code sectiory 2.08.100 written communications sent to the Cupertino City Co'tmcil Commissioners or City staff concerrx'mg a matter 072 the agenda are included as supplemental materia7 to the agendized item. These written communications are accessible to the public through the City's website and kept in paclcet archives. Do rxot i;+xclude aryy personal or private information in writtert communications to the City that you do not wish to make public, as written communications are considered public records and will Page 3 .. . 1 City Council Agenda be made public[y available 07? the City website. November 18, 2021 Page 4 CITY OF f)['ATE OF CALIFORNIA TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 4:00p.m. on Tuesday, November 16to the Council at citycouncil@cupertino.org. These e-mail comments will also be forwarded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may provide oral public comments during the teleconference meeting as follows: Page I City.Council Agenda .Novemberl6,2021 Oral public comments will be accepted dttring the teleconference meeting. Comments may be made during "oral communications" 'for matters not on the agenda, and during the public comment period for each agenda item. To address the City Council, click on the 7ink below to register in advance and access the meeting: Online httns':7/citjof?upertino.zoom.us/webmjr'/rrgister/WN5c2LdpUmQeWOOGFz94sChQ Phone Dial: 669-900-6833 and enter Webinar ID: 924 9860 4363 (Type *9 to raise hand to speak, *6 to unmute yourself). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) Meeting ID: 924 9860 4363 SIP: 92498604363@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a hame, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Mayor calls for the item on which you wish to speak, dick on "raise hand," or, if you are calling in, press *9. Speakers will be notified shortly before they are called to speak. 4, When called, please limit your remarks to the time allotted and the specific agenda topic. Page 2 City Council Agenda November 16, 2021 In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Tuesday, November 16, 2021, commencing at 5:15 p.m. In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROLL CALL - 5:15 PM STUDY SESSION 1. $: Housing Element Update: Sites inventory and upcoming community engagement Recommended Action: That the City Council receive the report and provide input to staff on the sites inventory and community engagement. Staff Repoort Attaaiment A - EMC Planning Group Report Attachment A.I - ABAG Draft RHNA Methodology Report 2023-2032 (Appendix 4, Santa Clara Attachment A.2 - General Plan Excerpts of Special Areas and Neighborhood Maps 2.$: Consider Climate Action Plan Update draft measures Recommended Action: Provide input on Climate Action Plan Update draft measures Staff Ret+ort A - Draft CAP Update Measures and Actions B - Workshop Summaries C - Survey Results ADJOURNMENT Page 3 City Council Agenda November 16, 2021 REGULAR MEETING PLEDGE OF ALLEGIANCE - 6:45 PM ROLL CALL ORDERS OF THE DAY CEREMONIAL MATTERS AND PRESENT ATIONS 1.$: Proclamation to Women Impacting Public Policy (WIPP) and the Small Business Saturday Coalition supporting Small Business Saturday in Cupertino Recommended Action: Present proclamation to Women Impacting Public Policy (WIPP) and the Small Business Saturday Coalition supporting Small Business Saturday in Cupertino A -Proclamation POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meetirxg is reserved for persons wishing to address the Counci( on any matter within the jurisdiction of the Counci7 and not on the agenda. The total time for Ora7 Communications will ordinarily be 7imited to one hour. Individual speakers are limited to three (3) minutes. As necessary, the Chair may further limit the time allowed to individual speakers, or reschedtde remairxing comments to the ertd of the meetirtg on a first come first heard basis, with priority givert to students. In most cases, State Law roill prohibit the Council from discussi;ng or making any decisions with respect to a matter not listed on the agertda. A councilmember may, however, briefly respond to statemertts made or questions posed by speakers. A counc'dmember may also ask a question for clarification, provide a reference for factual irtformation, request staff to report back concernirtg a matter, or request that art item be added to a future City Counc'd agertda in resportse to public commertt. REPORTS BY COUNCIL AND STAFF (10 minutes) 2.l: Brief reports on councilmember activities and brief announcements Recommended Action: Receive brief reports on councilmember activities and brief announcements 3. $: Report on Committee assignments Recommended Action: Report on Committee assignments 4. Page 4 City Council Agenda November 16, 2021 CONSENT CALENDAR (Items 5-13) Urdess there are separate discussions and/or actions requested by council, staff or a member of the public, it is requested that items under the Consent Calendar be acted on sim'tdtaneously. 5. $: Approve the November 2 City Council rninrites Recommended Action: Approve the November 2 City Council minutes A - Draft Minutes l: Department of Housing and Community Development (HCD) Permanent Local Housing Allocation Funding (PHLA) Grants Program Application Recommended Action: Adopt Resolution No. 21-100 authorizing application for, and receipt of, PHLA Grants Program Funds Staff Report A - Draft Resolution (County of Santa Clara PLHA Consortium) B - Sample Consortiiun Agreement $: Adopt a resolution increasing the employer's contribution for medical and hospitalization insurance consistent with the Public Employees' Medical and Hospital Care Act ("PEMHCA" or the "Act") for the Unrepresented (Management and Confidential), Cupertino Employees' Association (Employees Association), Operating Engineers, Local Union No. 3 (Operating Engineers), Appointed (City Attorney and City Manager), Elected Official groups and retired annuitants. Recornrnended Action: 1. Adopt Resolution No. 21-101fixing the employer contribution tu'ider the public employees' medical and hospital care act at an equal amount for employees and annuitants. (Employees and Annuitants hired prior to August 1, 2004). 2. Adopt Resolution No. 21-102 fixing the employer's contribution for public agency vesting under section 22893 of the public employees' Medical and Hospital Care Act. (Retirees hired on/after August 1, 2004). Staff Reoort A - Draft Resolution Employees and At'u"iuitants Hired Prior to August 1, 2004 B - Draft Resolution Retirees hired on after August 1, 2004 $: Accept Accounts Payable for the period ending October 4, 2021 Recornrnended Action: Adopt Resolution No. 21-103 accepting Accounts Payable for the period ending October 4, 2021 A - Draft Resolution B - AP Report 9. l: Accept Accounts Payable for the period ending October 11, 2021 Recommended Action: Adopt Resolution No. 21-104 accepting Accounts Payable for the period ending October 11, 2021 Page 5 City Council Agenda November 16, 2021 A - Draft Resolution B - AP Report 10. $: Accept Accounts Payable for the period ending October 18, 2021 Recommended Action: Adopt Resolution No. 21-105 accepting Accounts Payable for the period ending October 18, 2021 A - Draft Resolution B - AP Report 11. $: Accept Accounts Payable for the period ending October 25, 2021 Recommended Action: Adopt Resolution No. 21-106 accepting Accotu"its Payable for the period ending October 25, 2021 A - Draft Resolution B - AP Report 12. $: Consider accepting Treasurer's Investment Report for period ending September 30, 2021 Recommended Action: Consider accepting Treasurer's Investment Report for period ending September 30, 2021 A - Treasurer's Investment Report 9.30.2021 B - WF Custodial Statement 9.30.2021 C - LAIF Statement 9.30.2021 D - WF Operating Statement 9.30.2021 E - WF Operating Statement 9.30.2021 13. $: Consider donations from the Library Foundation for the Cupertino Library Expansion Project. Recommended Action: Authorize the City of Cupertino to accept all monetary donations from the Cupertino Library Foundation for the Library Expansion Project (Project No. 2020-03) in accordance with the City Donation Policy (Attachment A.) Staff Reoort A - Resolution 17-102 and Attached Donation Policy B - Completed Standard Donation Form SECOND READING OF ORDINANCES - None PUBLIC HEARINGS - None ORDINANCES AND ACTION ITEMS 14. $: Consider appointment of the selected candidate as City Manager, approval of the employment agreement, and amending the Appointed Employee's Compensation Program Page 6 City Council Agenda November 16, 2021 Recommended Action: Appoint the selected candidate as City Manager, effective January 3, 2022; authorize the Mayor to execute the Employment Agreement for City Manager; and adopt Resolution No. 21-107to amend the Appointed Employees Compensation Program 15. $: City Manager's First Quarter Financial Report for Fiscal Year 2021-22 Recommended Action: Consider adopting Resolution No. 21-108which approves Budget Modification #2122-167 increasing appropriations and revenues by $1,601,245 and $495,289, respectively. Staff Reoort A - FY 2021-22 First 0uarter Finan6al Report B - Draft Resolution C - Detailed Description of Year End Adjustments Made Through 9-30-21 D - Budget Transfers made through 9.30.21 E - First 0uarter Budget Adjustment Journal 16. $: Consider approval of a Final Map, the Subdivision Improvement Agreement, and the Affordable Housing ReguIatory Agreement and DecIaration of Restrictive Covenants (the BMR Agreement) for Westport Cupertino Development Project; Tract No. 10579; Applicant: 190 West St. James, LLC (KT Urban); Location: 21267 Stevens Creek Boulevard; APN #326-27-042 & 043. Recommended Action: Adopt Resolution No 21-109: 1) Approving the final map; 2) Accepting the street dedication and public service easements and abandoning redundant public roadway and drainage easements as shown on the map; 3) Authorizing the City Engineer to execute and record the Subdivision Improvement Agreement; 4) Authorizing the City Manager to execute and record the Affordable Housing Regulatory Agreement and Declaration of Restrictive Covenants (the BMR Agreement); and 5) Consider a request for deferral of payment for parkland dedication in-lieu fees. Staff Report A - Draft Resolution B - Final Map C - Subdivision Improvement Agreement D - Affordable Housing Regulatory Agreement and Declaration of Restrictive Covenants 17. $: Consider conducting a first reading of an ordinance that prohibits parking along the west side of Vista Drive between Forest Avenue and Merritt Drive, and aIong the south side of Merritt Drive between Vista Drive and the western end, to accommodate the construction of a Class IV bicycIe Ianes. Page 7 City Council Agenda Novembet 16, 2021 Recommended Action: Conduct the first reading of Ordinance No. 21-2233, "An Ordinance of the City Council of the City of Cupertino amending Table 11.24.150 of the Cupertino Municipal Code Relating to Prohibition of Parking Along Certain Streets. A - Draft Ordinance B - Bike Path Alignment and Proposed On-Street Parking Prohibition C - September 7, 2021 Letter to Property Owners D - October 26, 2021 Letter to Property Owners 18. $: Consider conducting a first reading of an ordinance to make minor and technical corrections to the Cupertino Municipal Code as follows: (1) enacting new Sections 2.36.085 and 2.74.075 and new Chapter 2.110; (2) amending Sections 1.12.010, 2.48.020, 2.60.050, 2.68.050, 2.74.040, 2.80.090, 2.86.070, 2.92.090, 3.23.060, 8.06.030, 14.04.125. 14.18.090, 16.52.043, 16.52.053, 18.04.020, 19.102.030, and 19.104.220 and Table 19.124.040; and (3) repealing Section 11.08.020 Recommended Action: That the City Council conduct the first reading of Ordinance No. 21-2234: "An Ordinance of the City Council of the City of Cupertino to update the Municipal Code to improve City operations and bring the Cupertino Municipal Code up to date by (1) enacting new Sections 2.36.085 and 2.74.075 and new Chapter 2.110; (2) amending Sections 1.12.010, 2.48.020, 2.60.050, 2.68.050, 2.74.040, 2.80.090, 2.86.070, 2.92.090, 3.23.060, 8.06.030, 14.04.125, 14.18.090, 16.52.043, 16.52.053, 18.04.020, 19.102.030, and 19.104.220 and Table 19.124.040; and (3) repealing section 11.08.020. A - Draft Ordinance ORAL COMMUNICATIONS - CONTINUED (As necessary) COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS ADJOURNMENT The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; Jitigation cha7lenging a final decision of the City Counci( must be brought within 90 days after a decisiort is artnounced artless a shorter time is required by State or Federal raw. Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must fde a petition for recortsideration withirt ten calendar days of the date the City Clerk mails notice of the City's decision. Re,corxsideration petitions must comply zoith the requirements of Cuperti;no Municipal Code §2.08.096. Corttact the City Clerk's office for more'mformation or go to http://www.cupertirto.org/cityclerk for a recortsideration petitiort form. bat compliance with the Americans with Disabilities Act (ADA), anyone who is plartnirtg to attend this teleconference meeting who is visually or hearing impaired or has any disabilih) that needs special Page 8 City Council Agenda November 16, 2021 assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. by addition, upon request, in advance, by a person zoith a disability, meeting agendas arid writirtgs distributed for the meeting that are public records wil7 be made available in the appropriate a7ter;hative format. Arxy writings or documents provided to a majority of the Cupertino City Council after publication of the packet will be made avai(able for public inspection in the Cih) Clerk's Office Located at City Hall 10300 Torre Avenue, Cupertino, California 95014, during normal business hours; and in Cotmci7 packet archives linked from the agenda/minutes page ort the Cupertino roeb site. IMPORTANT NOTICE: P4ease be advised that pursuant to Cupertino Municipar Code section 2.08.l00written communications sent to the Cupertino Cih) Courxcil Commissioners or Cih) staff concerning a matter on the agenda are included as supplementa7 materia7 to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any personal or private information in writtert communications to the City that you do not wish to make pub7ic, as written communications are considered public records and will be made publicly avai7able on the City website. Page 9 THE CITY COUNCIL AND ST AFF CITY COUNCII Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one- year term. The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council. These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission, Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission, Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission. Council members also serve on a variety of regional bodies, including: - Association of Bay Area Governments - League of California Cities - Santa Clara County (SCC) Cities Association - SCC Emergency Preparedness Council - SCC Library District - SCC Emergency Preparedness Commission - Santa Clara Valley Water Commission and Water District - SCC Transportation Authoritym - West Valley Mayors and Managers STAFF The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the advisor to the City Council as a whole. TYPES OF COUNCIL ACTIONS ORDINANCES Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which time the summary of the ordinance is published in a local newspaper approved for this purpose. RESOLUTIONS Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific actions. These go into effect when adopted. APPEALS Any interested person, including a Council member, may appeal a Planning Commission or Director of Community Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14 calendar days of the mailing of the notice of the decision. RECONSIDERATION Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk's office for more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a reconsideration petition form. COMMUNICATING WITH COUNCIL All Council members: citycouncil@cupertino.org DarcyPaul DPaul@cupertino.org (408)777-3195 Liang Chao LiangChao@cupertino.org (408) 777-3192 Kitty Moore Kmoore@cupertino.org (408) 777-1398 HungWei HWei@cupertino.org (408)777-3139 Jon Robert Wil!ey JWilley@cupertino.org (408) 777-3193 Executive Assistant manager@cupertino.org (408) 777-3212 CityHall www.cupertino.org (408)777-CITY Please note: the City Council discourages submission of written materials on the dav of the meeting as this does not provide enough time to give the materials fair evaluation. If you must provide written materials on the day of the meeting, as least one copy must be given to the City Clerk for the permanent record, and ten copies are preferred. NEWS AND NOTICES FROM CITY HALL EMAIL Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify TELEVISION The City Channel broadcasts City Council and Planning Commission meetings, as well as agenda previews, public serviceannouncements,andotherprogramsofcommunityinterest,onChannel26inCupertino. Themeetings are shown at these times: Tuesday (live) 6:45 p.m. Friday (replay) 10:00 a.m. Thursday (replay) 7:00p.m. Saturday (replay) 9:00a.m. INTERNET City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "I Want To, View City Council meetings". News and community information can also be found at: https://www.facebook.com/cityofcupertino/ https://twitter.com/CityofCupertino https://www.instagram.com/cityofcupertino AUDIO i Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages, and emergency a nnou ncements. USEFULTELEPHONE NUMBERS City of Cupertino (City Hall) General Information and Comments (408) 777-CITY Fire (Emergency) Santa Clara County Fire Dept. dispatch 911 Fire (Non-Emergency ) Santa Clara County Fire Dept. (408) 378-4010 Garbage - RecologySouthBay (408)725-4020 I Gas & Electricity Pacific Gas & Electric (PG&E) 1-800-743-5000 Recreation & Community Quinlan Community Center (408) 777-3120 Services Police(Emergency) SantaClaraCountySheriff dispatch 911 I Police (Non-Emergency) Santa Clara County Sheriff (408) 868-6600 Public Health Santa Clara County Public Health (408) 732-3720 SanitarySewers Cupertino Sanitary District (408) 253-7071 Water SanJoseWater (408)279-7900 CaliforniaWater (650)917-0152 CITY OF CUPERTINO MENT. STATE tit"IL;ER PEN.'-LTY OF TELECONFERENCE MEETING WITHOUT A PHYSICAL LOCATION For more information: (408) 777-3200 l www.cuper+ino.org ( CONDUCT OF BUSINESS The Mayor is the presiding officer of the City Council. Any member'of the public may speak on any item on the agenda for up. 4o three minutes. All statements and questions must be addressed to the Mayor. City Council hearings serve as a venue for the discussion of sometimes divergent points of view. Please respect the opinions of others and refrain from cheering or clapping. Th.at may.delay the me:eting or intimidate other persons wishing to express alternate views, Actions that disrupt the meeting will result in a warning, followed by removal if disruption continues. Oral public comments will be acceptedJurirlg, tjie_telegqpference meeting. Comments may be made during "oral communicatlons" for matters not on the agenda, and during the public comment period for each agenda item. Identifying yourself is voluntary and not required to attend the meeting or provide comments. PUBLIC HEARINGS The City Council is required by law to hold public hearings on certain matters prior to making its decision. Notice to interested parties is given by legal advertisement in the local newspaper of general circulation at least 10 calendar days preceding the hearing date. Applications requiring public hearings include change of zoning, variances, use permits, and tentative maps. COUNCIL MEETINGS The City Council regularly meets the first and third Tuesdays of each month. These meetings are held at 6:45 p.m. Closed sessions, when needed, are normally held at 6:00 p.m. Closed sessions cover items such as personnel, litigation, or the sale, purchase, or lease of property. The law requires certain actions taken in closed session to be reported in open session. Urgent business, holidays, or election days may trigger special or adjourned meetings. These meetings will be noticed beforehand. AGENDAS, MINUTES, AND PACKETS AV AILABLE ON THE WEB Agendas, minutes, and packets for current and prior City Council and Planning Commission meetings are available at www.cupertino.org, or you can purchase the items on CD. CITY COUNCIL DECISION IS FINAL Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk's office for more information or go to www.http://www.cupertino.org/index.as for a reconsideration petition form. I FLOWCHART FOR HEARING ITEMS: Maaygoernindtaroltdeumces 1 CVlo:ltsncOirlmoeumtsbldeerscOrmepmourtn.lcaantyl0nssite + mrecOmmendatlon , qCuoeusntcoilnmsembersaskclarifying l / Applicant or / Councilmembers ask questions. / Appellantmakes / 4__1 Forappealsofapprovals,the / presentation / i applicantmayrespondto / (up to 10 mins.) / i appellants presentation. % Mayorinvitesmembersof 4--I Speakers submit a Request to the public to speak about i Speak card, and are allowed up to the agenda item I 3 minutes per individual. Council i members may ask questions of l speakers. + Mayor Invites applicant/appellant to repond to public i (yayohrecalorlsnegsthe ) ' + Council holds initial discussions and/or a Councilmember makes a city Council motion and obtains a second. votes on the agendaitem The City Council then discusses and deliberates on the motion(s) and VOtes. CUPERTINO CITY OF CUPERTINO AGENDA CITY COUNCIL This will be a teleconference meeting without a physical location. Tuesday, September 7, 2021 6:45 PM Televised Regular Meeting TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 4:30p.m. on Tuesday, September 7to the Council at citycouncil@cupertino.org. These e-mail comments will also be fomarded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may provide oral public comments during the teleconference meeting as follows: Page I City Council Agenda September 7, 2021 Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the City Council, click on the Iink below to register in advance and access the meeting: Online Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WNCFzjR-TfShWh2t-lNQ7FRA Phone Dial: 669-900-6833 and enter Webinar ID: 953 8500 7073 (Type '9 to raise hand to speak, *6 to unmute youtself). Unregistered participants will be called on by the Iast four digits of their phone number. Or an H.323/SIP room system. H.323: 162.255.37.11 (US Went) Meeting ID: 953 8500 7073 SIP: 95385007073@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Mayor calls for the item on which you wish to speak, click on "raise hand," or, if you are calling in, press *9. Speakers will be notified shortly before they are called to speak. 4. When called, please Iimit your remarks to the time allotted and the specific agenda topic. Page 2 City Council Agenda September 7, 2021 In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that' needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. PLEDGE OF AL[EGIANCE ROLL CALL CEREMONIAL MATTERS AND PRESENT ATIONS 1.l: Proclamation recognizing September as National Preparedness Month (NPM) Recommended Action: Present proclamation recognizing September as National Preparedness Month (NPM) A - Proclamation POSTPONEMENTS AND ORDERS OF THE DAY ORAL COMMUNICATIONS This portion of the meeting is reserved for persons zoishing to address the Council on any matter within the jurisdiction of the Council and not on the agenda. The total time for Oral Communications will ord'marily be Limited to one hour. Individua7 speakers are Limited to three (3) m'mutes. As rtecessary, the Chair may further limit the time allowed to individual speakers, or reschedu7e remainirtg comments to the end of the meet'mg on a first come first heard basis, with priority given to students. In most cases, State 7aw wig( prohibit the Council from discussing or making any decisions with respect to a matter ryot Listed 07? the agertda. A councilmember may, hozoever, briefiy respond to statements made or questions posed by speakers. A courtcilmember may also ask a question for c7arification, provide a referertce for factual'mformation, request staff to report back concerning a matter, or request that an item be added to a future City Courxcil agenda in response to public comment. REPORTS BY COUNCIL AND STAFF (10 minutes) 2. l: Brief reports on councilmember activities and brief announcements Recommended Action: Receive brief reports on councilmember activities and brief announcements 3. $: City Manager update on emergency response efforts Recornrnended Action: Receive City Manager update on emergency response efforts Page 3 City Council Agenda September 7, 2021 4. $: Report on Committee assignments Recommended Action: Report on Committee assignments CONSENT CALENDAR (Items 5-10) ?btless there are separate discussions and/or actiorts requested by courtcil, staff or a member of the pub7ic, it is requested that items urtder the Consertt Calendar be acted ort simultaneously. 5. $: Approve the August 17 City Council minutes Recommended Action: Approve the August 17 City CounciI minutes A - Draft Minrites $: Approve the August 24 City Council minutes Recommended Action: Approve the August 24 City Council minutes A - Draft Minutes Consider adopting a resolution allowing Sudha Kasamsetty and Adhya Kasamsetty to serve simultaneously as commissioners on the Teen Commission and Fine Arts Commission, respectively Recommended Action: Adopt Resolution No. 21-080 allowing Sudha Kasamsetty and Adhya Kasamsetty to serve simultaneously as cornrnissioners A - Draft Resolution Consider amending the Council Committee Assignments to designate a voting delegate and up to two alternate voting deIegates to vote at the General AssembIy during the 2021 League of California Cities Annual Conference Recommended Action: Approve amendments to the Council Committee Assignments to designate Vice Mayor Chao as the voting delegate and Councilmember Moore and Councilmember Wei as the alternate voting delegates to vote at the General Assembly during the 2021 League of California Cities Annual Conference A - 2021 Council Committee Assignments Clean B - 2021 Corincil Committee Assignments Redline C - Annual Conference Voting Procedures $: Approve use of American Rescue Plan Act of 2021 funding allocation and approve Budget Modification #2122-162 increasing appropriations in the General Fund (100-90-001 page 583 of the FY 2021-22 Adopted Budget) by $4,847,386.50 and revenues in the GeneraI Fund by $4,847,386.50 as shown in Attadunent C. Page 4 City Council Agenda September 7, 2021 Recommended Action: Approve use of American Rescue Plan Act of 2021 funding allocation and approve Budget Modification #2122-162 increasing appropriations in the General Fund (100-90-001 page 583 of the FY 2021-22 Adopted Budget) by $4,847,386.50 and revenues in the General Fund by $4,847,386.50 as shown in Attachment C. ARP Staff Report A - U.S. Department of the Treasury Interim Final Iule B - Revenue Loss Calailation C - Budget Adjustment 10. $: Consideration of a Professional Services Agreement for Plan Check Services for the Westport Cupertino Project (Continued from August 17, 2021) Recornrnended Action: That City Council consider authorizing the City Manager to sign a Professional Services Agreement with ICCI and NV5 to provide plan check services for the proposed Westport Cupertino project in the amount not-to-exceed $300,000 and, consider approving Budget Modification #2122-161 increasing appropriations by $300,000 and increasing revenues by $461,000 in the Community Development Department's Building Division (100-73-714) Staff Report A - Draft Contract - ICCI B - Draft Contract - NV5 SECOND READING OF ORDINANCES - None PUBLIC HEARINGS 11. $: Consider approving a Vesting Tentative Map to replace a previously approved Vesting Tentative Map (TM-2018-03) for the Westport Cupertino development project to create a separate parcel for the age restricted senior below market rate building. City approval would be a Vesting Tentative Map; (Application No(s): TM-2021-002; Applicant(s): KT Urban (Mark Tersini); Location: 21267 Stevens Creek Boulevard; APN #326-27-042, -043 Recommended Action: City Council consider the evidence presented and determine whether the project can be approved in accordance with the Resoltition No. 21-081 to approve the Vesting Tentative Map (TM-2021-002). Page 5 City Council Agenda September 7, 2021 A - Draft Resolution for Ta#I-2021-002 B - Planning Commission Resolution No. 6927 C - Project Plans D - Letter from Mike Kelly, The Pacific Company, to the Planning Coinmission, titled Westport Cupertino - Parcel Reqiirement, dated Jrine 28, 2021 E - Letter from Mark Tersini KT Urban to the Planning Commission titled Westport Project Tentative Nap Application No TM-2021-002 dated June 28 2021 F - Memorai'idrun from Frederick Venter, P.E. and Anthony Nuti, Kimley Horn and Associates to Mark Tersiin, KT Urban, titled Westport Cupertino - Transportation Analysis, dated November 27, 2018. G - MeInOrandllln frOfll Fredertck Ventert P.E. Of Kirnley Horn and ASSOClateS tO Mark Terstnlt KT Urban, titled Westport Cupertiiio - Altemative Proposal: Trip Generation Corporation, dated March 27, 2020. H - Memoraiidum from Frederick Venter, P.E. and Anthony Nuti, Kimlev Horn and Associates to Mark Tersini, KT Urban, titled Approved Westport Trip Generation, dated Ju'ie 7, 2021. ORDINANCES AND ACTION ITEMS 12. $: Status Report on the Vanco Town Center SB 35 Development Project Recommended Action: Accept report A - Detailed Stahis Report on the Vallco SB 35 Development Project ORAL COMMUNICATIONS - CONTINUED (As necessary) COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS ADJOURNMENT The Cih) of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; Litigation challenging a final decision of the City Council must be brought zoithirt 90 days after a decision is announced unless a shorter time is required by State or Federal law. Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petitiort for reconsideration within tert calendar days of the date the City Clerk mails notice of the Cih)'s decision. Reconsideratiort petitiorts must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the Cih) Clerk's office for more information or go to http:/lwww.cupertino.org/cih)c7erk for a reconsideratiort petition form. In compliance with the Americans with Disabilities Act (ADA), anyone zoho is plannirtg to attend this teleco4erence meeti;ng':[(7/2Cl is visually or hearing impaired or has arty disability that needs special assistance shouU call the City Clerk's Office at 408-777-3223, at 7east 48 hours irt advance of the meeting to arrange for assistance. by addition, upon request, irt advance, by a person with a disabi7ih), meeting agertdas and writings distributed for the meeting that are public records zoill be made available in the appropriate alterrtative format. Page 6 City Council Agenda September 7, 2021 Any writings or documents provided to a majorih) of the Cupertino City Council after publication of the packet zoill be made avai)aMe for pub7ic inspection in the Cih) Clerk's Office located at City Hall, 10300 Torre Avenue, Cupertirto, California 95014, during normal business hours; and in Cotmcil packet archives linked from the agertda/minutes page on the Cupertirto web site. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipa7 Code section 2.08.l00written communications sent to the Cupertino Cih) Council, Commissioners or Cih) staff concerning a matter on the agenda are included as supplemental materia'L to the agendized item. These written communicatiorts are accessible to the public through the City's website and kept'm packet archives. Do not include arty persorta( or private information in written communications to the Cih) that you do not wish to make public, as zoritten communications are considered public records and voill be made publicly available on the Cih) website. Page 7 THECITYCOUNCIL ANDSTAFF CITY COUNCIL Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one- year term. The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council. These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission, Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission, Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission. Council members also serve on a variety of regional bodies, including: Association of Bay Area Governments League of California Cities Santa Clara County (SCC) Cities Association SCC Emergency Preparedness Counci SCC Library District SCC Emergency Preparedness Commission Santa Clara Valley Water Commission and Water District SCCTransportation Authoritym West Valley Mayors and Managers STAFF The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the advisor to the City Council as a whole. TYPES OF COUNCIL ACTIONS ORDINANCES Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second reading and adoption." Ordinances go into effect after a waiting perior3 of thirty days, in most cases, during which time the summary of the ordinance is published in a local newspaper approved for this purpose. RESOLUTIONS Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific actions. These go into effect when adopted. APPEAIS Any interested person, including a Council member, may appeal a Planning Commission or Director of Community Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14 calendar days of the mailing of the notice of the decision. RECONSIDERATION Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk's office for more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a i reconsideration petition form. COMMUNICATING WITH COUNCIL All Council members: Darcy Pau Liang Chao Kitty Moore Hung Wei Jon Robert Willey Executive Assistant City Hal citycouncil@cupertino.org DPaul@cupertino.org LiangChao@cu pertino.org Kmoore@cupertino.org HWei@cupertino.org JWilley@cupertino.org AshleyS@cupertino.org www.cu perti no.org 408 777-3195 408 777-3192 408 777-1398 408 777-3139 408 777-3193 408 777-8204 408 777-CITY Please note: the City Council discourages submission of written materials on the dav of the meeting as this does not provide enough time to give the materials fair evaluation. If you must provide written materials on the day of the meeting, as least one copy must be given to the City Clerk for the permanent record, and ten copies are preferred. NEWS AND NOTICES FROM CITY HALL EMAIL Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify TELEVISION The City Channel broadcasts City Council and Planning Commission meetings, as well as agenda previews, public service announcements, and other programs of community interest, on Channel 26 in Cupertino. The meetings are shown at these times: Tuesday (live) 6:45 p.m. Thursday (replay) 7:00 p.m. INTERNET Friday (replay) 10:00 a.m. Saturday (replay) 9:00a.m. City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "l Want To, View City Council meetings". News and community information can also be found at: https://www.facebook.com/cityofcupertino/ https://twitter.com/CityofCupertino https://www.instagram.com/cityofcupertino AUDIO Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages, and emergency a nnou ncements. USEFUL TELEPHONE NUMBERS City of Cupertino (City Hall) General Information and Comments (408) 777-CITY Fire (Emergency) Santa Clara County Fire Dept. dispatch 911 Fire (Non-Emergency ) Santa Clara County Fire Dept. (408) 378-4010 Garbage RecologySouthBay (408)725-4020 Gas & Electricity Pacific Gas & Electric (PG&E) 1-800-743-5000 Recreation & Community Quinlan Community Center (408) 777-3120 Services Police (Emergency) Santa Clara County Sheriff dispatch 911 Police(Non-Emergency) SantaClaraCountySheriff (408)868-6600 Public Health Santa Clara County Public Health (408) 732-3720 SanitarySewers CupertinoSanitaryDistrict (408) 253-7071 Water SanJoseWater (408)279-7900 CaliforniaWater (650)917-0152 TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19, Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) E-mail comments for the closed session by 4:30 p.m. on Tuesday, August 24 to the Council at citycouncil@cupertino.org. These e-mail comments will also be fomarded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments for the closed session during the time for public comment before the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may provide oral public comments in open session prior to the closed session teleconference meeting as follows: To address the City Council, click on the link below and access the meeting: Online Please click the link below to join the meeting: https://cityofcupertino.zoom.us/j/91422348130 Page I ") City Council Pffone ,(l l = " Fa '.1 Agenda 'l August 24, 2021 l'- " Dial 669-900-6833 and enter Meeting ID: 91412234 8130 (Type *9 to raise hand to speak) Please read th-e following instructions carefully: 1. You can directly downl6ad the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+ Firefox, 27+, Microsoft Edge 12+, Safari 7+. Certain functi6nali'0 may be disaEfed iffi 61'd'e'r Hrofflsers, including Internet Explorer. '-" 2. Ifyou wish,to make an oral"p'uEjE'iomment but do not wish to provide your name, you may say "Cupertino Resident" or similar designation. 3. Prior to the beginning of Closed Session and after Roll Call, members of the public will have an opportunity to speak. If you wish to speak, click on "raise hand," or, if you are calling in, press *9. Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Tuesday, August 24, 2021, commencing at 6:15 p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROL'L CALL CLOSED SESSION 1. l: Conference with Legal Counsel - Anticipated Litigation. Significant exposure to litigation pursuant to § 54956.9(d) (two cases). Page 2 City Council Agenda August 24, 2021 ROLL CALL OPEN SESSION REPORT REGARDING CLOSED SESSION ADJOURNMENT The Cih) of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigatiort cha71ertging a firtal decision of the Cih) Council must be brought within 90 days after a decision is amourtced urdess a shorter time is required by State or Federa7 raw. Prior to seeking judicial review of any adjudicatory (quasi-judicial) decisiort, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply roith the requirements of Cupertino Municipal Code §2.08.096. Contact the Cih) Clerk's office for more information or go to http:/howw.cupertino.org/cifyclerk for a reconsideration petition form. bt compliance with the Americans zoith Disabilities Act (ADA), anyone who is planning to attend this teleconferertce meetirtg who is visually or hearing impaired or has any disability that needs special assista;nce should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the meetirtg to arrange for assistance. Irt addition, upon request, in advance, by a person with a disability, meeting agendas and writ'mgs distributed for the meeting that are public records wil7 be made ava'dable in the appropriate alternative format. .%y writings or documents provided to a majority of the Cupertino City Counci7 after publication oj the packet wil7 be made availab7e for pub7ic'mspectiort in the City Clerk's Office Located at City Hall 10300 Torre Avenue, during norma7 business hours and in Council packet archives linked from the agertda/mi;nutes page on the Cupert'mo web site. IMPORTANT NOTICE: Please be advised that pursuant to Cupertirto Municipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemerttal material to the agendized item. These written communications are accessible to the public through the Cih)'s website and kept irx packet archives. You are hereby admonished not to include any personal or private information in written communications to the Cih) that you do not wish to make public; doing so shall cortstitute a waiver of any privacy rights you may have on the i4ormation provided to the Cih). Page 3 CITY OF STATE OF CALIFORNIA UM E-I I k' br;"i I%J\I CUPERTINO DEFA RJC- MENT, S'T'AI'E ttr.iLCiER PENALTY CF WIYI l STED J!CHE N i 2 aAGENDA ON Tt-IE TELECONFERENCE MEETING WITHOUT A PHYSICAL LOCATION For more information: (408) 777-3200 I www.cuper+ino.org CONDUCTOFBUSINESS i The Mayor is the presiding officer of the City Council. Any member of the public may speak on any item on the agenda for up to three minutes. All statements and questions must be addressed to the Mayor. City Council hearings serve as a venue for the discussion of sometimes divergent points of view. Please respect the opinions of others and refrain from cheering or clapping. That may delay the meeting or intimidate other persons wishing to express alternate views. Actions that disrupt the meeting will result in a warning, followed by removal if disruption continues. Oral public comments will be accepted during the telecor)ference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. Identifying yourself is voluntary and not required to attend the meeting or provide comments. FLOWCHART FOR HEARING ITEMS: Maaygoern%taroidteumces I vCios:utsncorlmoeumtsbi:erscormepmou'n:caantyionssfe. i mrecommenahOn ,__l Cquoeusntcioilnmsembersaskclarifying + / Applicant or / Councilmembers ask questions. / Appellant makes / 4__1 For appeals of approvals, the / presentation / 'l applicantmayrespondto / (up to 10 mins.) / i appellants presentation. + Mayorinvitesmembersof 4--1 Speakers submit a Request to the public to speak about i Speak card, and are allowed up to the agenda item i 3 minutes per individual. Council l members may ask questions of i speakers.+ Mayor Invites applicanUappellant to repond to public + ( Mayor closes the '\ hearing ) + Council holds initial discussions and/or a Councilmember makes a G-,, Council motion and obtains a second. " votesonthe agendaitem , The City Council then discusses and deliberates on the motion(s) and votes. Is PUBLIC HEARINGS The City Council is required by law to , hold public hearings on certain matters prior to making its decision. Notice to interested parties is given by legal advertisement in the local newspaper of general circulation at least 10 calendar days preceding the hearing date. Applications requiring public hearings include change of zoning, variances, use permits, and tentative maps. COUNCIL MEETINGS The City Council regularly meets the firstI and third Tuesdays of each month. These meetings are held at 6:45 p.m. Closed sessions, when needed, are normally held ' at 6:00 p.m. Closed sessions cover items such as personnel,litigation, or the sale, purchase, or lease of property. The law requires certain actions taken in closed session to be reported in open session. Urgent business, holidays, or election days may trigger special or adjourned meetings. These meetings will be noticed beforehand. AGENDAS, MINUTES, AND PACKETS AVAILABLE ON THE WEB Agendas, minutes, and packets for current and prior City Council and ' Planning Commission meetings are available at www.cupertino.org, or you can purchase the items on CD. CITY COUNCII DECISION IS FINAI Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk's office for more information or go to www.http://www.cupertino.org/index.as for a reconsideration ' petition form. I I l CUPERTINO CITY OF CUPERTINO AGENDA CITY COUNCIL This will be a teleconference meeting without a physical location. Tuesday, August 17, 2021 6:45 PM Amended Televised Regular Meeting Amended at 4:20 p.m. on Friday, August 13, 2021 to update the staff report for item 19 Consideration of a Professional Services Agreement for Plan Check Services for the Westport Cupertino Project. TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Govetnor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 4:30p.m. on Tuesday, August 17to the Council at citycouncil@cupertino.org. These e-mail comments will also be forwarded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instructions Page I CityCouncil Agenda Augustl7,2021 Members of the public may provide oral public comments during the teleconference meeting as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the City Council, click on the link below to register in advance and access the meeting: Onlin(3 Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WNaiDQPoFiSX27gRHiXOXEbw Phone Dial: 669-900-6833 and enter Webinar ID: 980 2090 9915 (Type *9 to raise hand to speak, *6 to unmute yourself). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) Meeting ID: 980 2090 9915 SIP: 98020909915@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Mayor calls for the item on which you wish to speak, click on "raise hand," or, if you are calling in, press *9. Speakers will be notified shortly before they are called to Page 2 City Council Agenda August 17, 2021 speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. PLEDGE OF ALLEGIANCE ROLL CALL CEREMONIAL MATTERS AND PRESENT ATIONS 1.l: Presentation from the Santa Clara Valley Urban Forestry Alliance on raising awareness to protect and expand the urban tree canopy for our region Recornrnended Action: Receive presentation from the Santa Clara Valley Urban Forestry Alliance on raising awareness to protect and expand the urban tree canopy for our region 2.$: Presentation on online resources for the public to participate in the legislative process Recommended Action: Receive presentation on online resources for the public to participate in the legislative process Staff Report A - Instructions on how to rise the California Legislature Letter Portal B - Flowchart of California's Legislative Process 3.l: Proclamation Acknowledging Drought Conditions Regarding Local Water Conservation Efforts. Recommended Action: Present Proclamation Acknowledging Drought Conditions Regarding Local Water Conservation Efforts. A - Prodamation POSTPONEMENTS AND ORDERS OF THE DAY Page 3 City Council Agenda August 17, 2021 4.$: Consider approval of a Vesting Tentative Map to replace a previously approved Vesting Tentative Map (TM-2018-03) for the Westport Cupertino development project to create a separate parcel for the age restricted senior below market rate building. City approval would be a Vesting Tentative Map; (Application No(s): TM-2021-002; Applicant(s): KT Urban (Mark Tersini); Location: 21267Stevens Creek Boulevard; APN #326-27-042, -043 has been continued to September 7, 2021 ORAL COMMUNICATIONS This portion of the meeting is reserved for perso;ns wishing to address the Courtcil on any matter within the jurisdiction of the Counci7 and not on the agenda. The tota7 time for Ora7 Communications will ord'marily be 7imited to one hour. Individual speakers are Limited to three (3) minutes. As rtecessary, the Chair may further Limit the time allozoed to'mdividual spealcers, or reschedule rema'ming commertts to the end of the meeting ort a first come first heard basis, with priority given to students. Ir't most cases, State Iazo will prohibit the Council from discussing or making any decisions with respect to a matter not Listed on the agertda. A councilmember may, however, briefly respond to statements made or questions posed by speakers. A councilmember may also ask a question for c7arificatio;n, provide a referertce for factual information, request staff to report back cortcerrtirtg a matter, or request that art item be added to a future City Council agenda in response to public comment. REPORTS BY COUNCIL AND STAFF (10 minutes) 5. $: Brief reports on councilmember activities and brief announcements Recommended Action: Receive brief reports on councilmember activities and brief announcements 6. $: City Manager update on emergency response efforts Recomtnended Action: Receive City Manager update on emergency response efforts 7. $: Report on Cornrnittee assignments Recommended Action: Report on Committee assignments CONSENT CALENDAR (Items 8-18) Urdess there are separate discussions a;+zd/or actiorts requested by council staff or a member of the pub(ic, it is requested that items u;nder the Consent Ca7ertdar be acted O?! simultaneou'Ay. 8. $: Approve the July 20 City Council minutes Recommended Action: Approve the July 20 City Council minutes A - Draft Minutes 9. l: Approve the July 22 City Council minutes Recommended Action: Approve the July 22 City Council minutes Page 4 City Council Agenda August 17, 2021 A - Draft Minutes 10. $: Approve the July 27 City Council minutes Recommended Action: Approve the July 27 City Council minutes A - Draft Minutes 11. $: Consider Adopting a Resolution of Support for the Annexation of the Lawrence Expressway and Mitty Avenue Properties and Authorize the City Manager to Submit Documentation for Annexation. Recommended Action: li Adopt Resolution No. 21-072 Supporting the Annexation of Assessor Parcel Numbers (APN) 375-21-001 and 375-22-001, Located Along the Westerly Boundary of Lawrence Expressway and Mitty Avenue (Lawrence-Mitty) Properties into the City of Cupertino; and 2) Authorize the City Manager to Submit to the Local Agency Formation Commission of Santa Clara County (LAFCO) Applications for Sphere of Influence (SOI) and UrbanService Area (USA) Amendments, and Detaent and Annexation of the Properties, and Execute All Documentation and Take All Steps Necessary to Complete the Annexation of the Lawrence-Mitty Properties Staff Reoort A - Draft Resolution B - Vicinity Map of Lawrence-Mitty Properties 12. $: Consider Adoption of a Resolution Accepting the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information, a Program Under the Community Rating System of the Federal Emergency Management Agency's National Flood Insurance Program. Recommended Action: Adopt Resolution No. 21-073 Accepting the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information, a Program Under the Cornrnunity Rating System of the Federal Emergency Management Agency's National Flood Insurance Program. Staff Report A - Draft Resotution B - 2021 Santa Clara Cointy Multi4urisdictional Program for Public Information 13. Recommended Action: Adopt Resolution No. 21-074 accepting Accounts Payable for the period ending July 5, 2021 Draft Resolution B - AP Report 14. $: Accept Accoiu'its Payable for the period ending July 12, 2021 Recommended Action: Adopt Resolution No. 21-075 accepting Accounts Payable for the period ending July 12, 2021 Page 5 City Council Agenda August 17, 2021 A - Draft Resolution B - AP Report 15. $: Accept Accounts Payable for the period ending July 19, 2021 Recommended Action: Adopt Resolution No. 21-076 accepting Accounts Payable for the period ending July 19, 2021 A - Draft Resolution B - AP Report 16. 2: Accept Accounts Payable for the period ending July 26, 2021 Recommended Action: Adopt Resolution No. 21-077 accepting Accounts Payable for the period ending July 26, 2021 A - Draft Resolution B - AP Report 17. $: Consider approving Resolution No. 21-XXX and Budget Modification #2122-159 increasing Compensated Absences Internal Service Fund appropriations (641-44-420) by $240,000. Recornrnended Action: Consider approving Resolution No. 21-078and Budget Modification #2122-159iricreasirig Compensated Absences Internal Service Fund appropriations (641-44-420) by $240,000. A - Staff Report B - Draft Resolution 18. $: Accept Treasurer's Investment Report for period ending June 30, 2021 Recommended Action: Accept Treasurer's Investment Report for period ending June 30, 2021 A - Staff Report B - Treasurer's Report 6.30.2021 C - WF Custodial Statement 6.30.2021 D - WF Workers' Compensation Statement 6.30.2021 E - WF Operating Statement 6.30.2021 F - LAIF Statement 6.30.2021 SECOND READING OF ORDINANCES - NONE PUBLIC HEARINGS - NONE ORDINANCES AND ACTION ITEMS 19. l: Consideration of a Professional Services Agreement for Plan Check Services for the Westport Cupertino Project Page 6 City Council Agenda August 17, 2021 Recommended Action: That City Council consider authorizing the City Manager to sign a Professional Services Agreement with ICCI and NV5 to provide plan check services for the proposed Westport Cupertino project in the amount not-to-exceed $300,000 and, consider approving Budget Modification #2122-161 increasing appropriations by $300,000 and increasing revenues by $461,000 in the Community Development Department's &iilding Division (100-73-714) Staff Reoort A - Draft Contract 20. $: Consider modifications to the Procedures for Processing General Plan Amendment Applications to implement the Fiscal Year 2020/21 City Work Program items related to quality of life. (Application No. CP-2020-003; Applicant: City of Cupertino; Location: City-Wide). (Tabled on February 2, 2021). Recommended Action: That the City Council consider arid potentially adopt Resolution No 21-079 (Attachment A) to: 1) Find the action exempt from CEQA; and 2) Amend the Procedures for Processing of General Plan Amendment Applications Staff Report A - Draft Resolution CP-2020-003 B - Redlines C - Proposed Workflow D - Existing Workflow 21. $: Consideration of an Utgency Ordinance of the Cupertino City Council extending authorization of outdoor operations of qualifying establishments (restaurants, wineries, breweries, and bars) pursuant to a Special Temporary Outdoor Dining Permit Recommended Action: 1. Find that the proposed actions are exempt from CEQA; and, 2. Conduct the one and only reading and enact Urgency Ordinance No. 21-2229: "An urgency ordinance of the City Council of the City of Cupertino authorizing the outdoor operations of qualifying establishments (restaurants, wineries, breweries, and bars) pursuant to a special temporary outdoor dining permit." Staff Report A - Draft Urgency Ordinance B - Outdoor dining srirvey C - TOD Permit Application ORAL COMMUNICATIONS - CONTINUED (As necessary) COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS ADJOURNMENT The Cify of Cupertino has adopted the promsxons of Code of Civ'd Procedure §1094.6; litigation Page 7 CityCouncil Agenda Augustl7,2021 challertging a final decisiort of the City Counci7 must be brought with'm 90 days after a decision is artriounced'tmless a shorter time is required by State or Federal Law. Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration voithin ten calendar days of the date the City Clerk mails notice of the City's decision. Recorxsideration petitions must comply with the requirements of Cupertirto Municipar Code §2.08.096. Contact the City Clerk's office for more irtformation or go to http://www.cupertino.org/cih)c[erk for a reconsiderahon petitio;n form. by compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconferertce meetirtg who is visually or hearing impaired or has arty disability that rteeds speciaL assistance should cal7 the Cih) Clerk's Office at 408-777-3223, at Least 48 hours in advance of the meeting to arrange for assistance. by addition, upon request, in advance, by a person with a disability, meeting agendas a'nd writings distributed for the meetirtg that are public records wil7 be made avai[ab(e in the appropriate alterrtative format. Any writings or documents provided to a majority of the Cupertino City Counci7 after publication of the packet r.oil7 be made available for pu'Mic irxspection in the City Clerk's Office located at City Hail, 10300 Torre Avenue, during normal business hours and in Council packet archives linked from the agenda/minutes page on the Cupertino zoeb site. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Mtmicipal Code 2.08.100 written communications sertt to the Cupertino City Council, Commissioners or City staff co;ncerrting a matter on the agenda are i;ncluded as supplemerttal materia7 to the agettdized item. These written commurtications are accessible to the public through the Cih)'s website and kept in packet archives. You are hereby admortished not to'mclude any personal or private irtformation in written communications to the City that you do not roish to make pub(ic; doing so shall constitute a roaiver of arty privacy rights you may have ort the information provided to the Cih). Page 8 THECITYCOUNCIL ANDSTAFF CITY COUNCIL Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one- year term. The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council. These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission, Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission, Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission. Council members also serve on a variety of regional bodies, including: - Association of Bay Area Governments - League of California Cities - Santa Clara County (SCC) Cities Association - SCC Emergency Preparedness Council - SCC Library District SCC Emergency Preparedness Commission ' - SantaClaraValleyWaterCommissionandWaterDistrict - SCC Transportation Authoritym - West Valley Mayors and Managers STAFF The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the advisor to the City Council as a whole. TYPES OF COUNCIL ACTIONS ORDINANCES Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which time the summary of the ordinance is published in a local newspaper approved for this purpose. RESOLUTIONS Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific actions. These go into effect when adopted. APPEALS Any interested person, including a Council member, may appeal a Planning Commission or Director of Community Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14 calendar days of the mailing of the notice of the decision. RECONSIDERATION Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code 02.08.096. Contact the City Clerk's office for more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a reconsideration petition form. COMMUNICATINGWITHCOUNCIL $ All Council members: citycouncil@cupertino.org DarcyPaul DPaul@cupertino.org (408)777-3195 LiangChao LiangChao@cupertino.org (408)777-3192 i Kitty Moore Kmoore@cupertino.org (408) 777-1398 HungWei HWei@cupertino.org (408)777-3139 ' Jon Robert Willey JWilley@cupertino.org (408) 777-3193 Executive Assistant AshleyS@cupertino.org (408) 777-8204 CityHall www.cupertino.org (408)777-CITY , Please note: the City Council discourages submission of written materials on the day of the meetinz as this does not provide enough time to give the materials fair evaluation. If you must provide written materials on the day of the meeting,asleastonecopymustbegiventotheCityClerkforthepermanentrecord,andtencopiesarepreferred. i NEWS AND NOTICES FROM CITY HALL EMAIL Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify TELEVISION The City Channel broadcasts City Council and Planning Commission meetings, as we(l as agenda previews, public service announcements, and other programs of community interest, on Channel 26 in Cupertino. The meetings are shown at these times: Tuesday (live) 6:45 p.m. Friday (replay) 10:00 a.m. Thursday (replay) 7:00p.m. Saturday (replay) 9:00a.m. INTERNET City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "l WantI To, View City Council meetings". News and community information can also be found at: https://www.facebook.com/cityofcupertino/ https://twitter.com/CityofCupertino https://www.instagram.com/cityofcupertino AUDIO Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages, and emergency annou ncements. USEFUL TELEPHONE NUMBERS City of Cupertino (City Hall) General Information and Comments (408) 777-ClTY Fire (Emergency) Santa Clara County Fire Dept. dispatch 911 Fire (Non-Emergency ) Santa Clara County Fire Dept. (408) 378-4010 Garbage RecologySouthBay (408)725-4020 Gas & Electricity Pacific Gas & Electric (PG&E) 1-800-743-5000 Recreation & Community Quinlan Community Center (408) 777-3120 Services Police (Emergency) Santa Clara County Sheriff dispatch 911 Police(Non-Emergency) SantaClaraCountySheriff (408)868-6600 Public Health Santa Clara County Public Health (408) 732-3720 SanitarySewers CupertinoSanitary District (408) 253-7071 Water SanJoseWater (408)279-7900 CaliforniaWater (650)917-0152 I !' CITY OF CUPERTINO STATE OF CALIFORNIA EMPLQYEE QFI THE CITY OF CUPERTINO :',:";ATE :$F;RuPE44,Y OF TELECONFERENCE MEETING WITHOUT A PHYSICAL LOCATION For more information: (408) 777-3200 www.cupertino.org .,JNDUCT OF BUSINESS" " " " + ; a"' "= o "' " a"""' TAe#ayer-iMhe presiding.officer of the.City Council. Al'iy. mg3'nber of tH'e public may 4peak on an9 item on fhe agenda for ui:i to three minutes. All _4tatements and questions must be addresses to the ' Mayor. " :- - i: "' > City Couricil heaHid@s se'rve as a venue'forthe discuss.ion of sometimes diveFgent points of view. Please respect the 'ppinions of others and refrain from cheering or clapping.'that may:'delay the meeting or intimidate other 5ersons wishing to.express a.lterhate viewN,i Actions that disrupt the meeting will result in a.warning, followed by removal if disruptio,n continues. Oral public comments will be accepted during the teleconference meeting. Comments may be madq, during_':or,11,g,Br44nicq9ons" for ': matters not on the agenda, and during the public coBment.6eriod for each agenda item. Identifying yourself is voluntary and not required to attend the meeting or provide comments. (7a " t FLOWCHART FOR HEARING ITEMS: Maaygoern%taroidteumces I ' vc:osiutsncor'moeumtsbi:erscormepmou'nicaa'?onss'a. l ffi J Councilmembers ask clarifying questions. l / Applicant or / Councilmembers ask questions. / Appellant makes / 4__1 For appeals of approvals, the / presentation / i applicantmayrespondto / (up to 10 mins.) / i appellants presentation. % Mayorinvitesmembersof 4--1 Speakers submit a Request to the public to speak about l Speak card, and are allowed up to the agenda item i 3 minutes per individual. Council i members may ask questions of I speakers. i Mayor Invites applicanUappellant to repond to public l (Mayohrecalorlnsegsthe ) l Council holds initial discussions and/or a Councilmember makes a , city Council ., motion and obtains a second. votes on the .i agendattem The City Council then discusses and deliberates on the motion(s) and votes. I PUBLIC HEARINGS The City Council is required by law to hold public hearings on certain matters prior to making its decision. Notice to interested parties is given by legal advertisement in the loca( newspaper of general circulation at least 10 calendar days preceding the hearing date. Applications requiring public hearings include change of zoning, variances, use permits, and tentative maps. COUNCIL MEETINGS The City Council regularly meets the first and third Tuesdays of each month. These meetings are he(d at 6:45 p.m. Closed sessions, when needed, are normally held at 6:00 p.m. Closed sessions cover items such as personnel,litigation, or the sale, purchase, or lease of property. The law requires certain actions taken in closed session to be reported in open session. Urgent business, holidays, or election_ __ days may trigger special or adjourned meetings. These meetings will be noticed ' beforehand. AGENDAS, MINUTES, AND PACKETS AVAILABIE ON THE WEB Agendas, minutes, and packets for current and prior City Council and Planning Commission meetings are available at www.cupertino.orH, or you can purchase the items on CD. Cl"IY COUNCIL DECISION IS FINAL Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for recr>nsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk's office for more information or go to www.http://www.cupertino.orz/index.as for a reconsideration petition form. I CUPERTINO CITY OF CUPERTINO AGENDA CITY COUNCIL This will be a teleconference meeting without a physical location. Tuesday, August 17, 2021 6:45 PM Televised Regular Meeting TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 4:30p.m. on Tuesday, August 17to the Council at citycouncil@cupertino.org. These e-mail comments will also be forwarded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may provide oral public comments during the teleconference meeting as follows: Page I City Council Agenda August 17, 2021 Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the City Council, click on the link below to register in advance and access the meeting: Online Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WNaiDQPoFiSX27gRHiXOXEbw Phone Dial: 669-900-6833 and enter Webinar ID: 980 2090 9915 (Type '9 to raise hand to speak, *6 to unmute yourself). Unregistered participants will be called on by the last four digits of their phonenumber. = Or an H.323/SIP room system: H.323: 162.255.37.11 (US Went) Meeting ID: 980 2090 9915 SIP: 98020909915@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Mayor calls for the item on which you wish to speak, click on "raise hand," or, if you are calling in, press *9, Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. Page 2 City Council Agenda August 17, 2021 In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. PLEDGE OF ALLEGIANCE ROLL CAtI, CEREMONIAL MATTERS AND PRESENT ATIONS 1.l: Presentation from the Santa Clara Valley Urban Forestry Alliance on raising awareness to protect and expand the urban tree canopy for our region Recommended Action: Receive presentation from the Santa Clara Valley Urban Forestry Alliance on raising awareness to protect and expand the urban tree canopy for our region 2. J: Presentation on online resources for the public to participate in the legisIative process Recornrnended Action: Receive presentation on online resources for the public to participate in the legislative process Staff Reoort A - Instructions on how to use the California Legislature Letter Portal B - Flowdiart of California's Legislative Process 3.$: Proclamahon Acknowledging Drought Conditions Regarding Local Water Conservation Efforts. Recommended Action: Present Proclamation Acknowledging Drought Conditions Regarding Local Water Conservation Efforts. A - Proclamation POSTPONEMENTS AND ORDERS OF THE DAY 4.$: Consider approval of a Vesting Tentative Map to replace a previously approved Vesting Tentative Map (TM-2018-03) for the Westport Cupertino development project to create a separate parcel for the age restricted senior below market rate building. City approval would be a Vesting Tentative Map; (Application No(s): TM-2021-002; Applicant(s): KT Urban (Mark Tersini); Location: 21267 Stevens Creek Boulevard; APN #326-27-042, -043 has been continued to September 7, 2021 Page 3 Cit5r Council Agenda August 17, 2021 ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Counci( on any matter within the jurisdiction of the Council arid rtot O?'l the agertda. The total time for Oral Communications will ordinari7y be limited to one hour. Individual speakers are Limited to three (3) m'mutes. As necessary, the Chair may further limit the time allovoed to individual speakers, or reschedtde remaining comments to the end of the meeting on a first come first heard basis, with priority given to stude;nts. by most cases, State law roi77 prohibit the Courtci7 from discussing or makirtg any decisions with respect to a matter not listed on the agenda. A counc'dmember may, however, briefly respond to statements made or questiorxs posed by speakers. A counci7member may also ask a question for clarification, provide a referertce for factua7 information, request staff to report back concerning a matter, or request that an item be added to a future City Council agertda in response to public commerxt. REPORTS BY COUNCIL AND STAFF (10 minutes) 5.$: Brief reports on councilmember activities and brief announcements Recommended Action: Receive brief reports on councilmember activities and brief announcement-s 6. $: City Manager update on emergency response efforts Recommended Action: Receive City Manager update on emergency response efforts 7. $: Report on Committee assignments Recommended Action: Report on Committee assignments CONSENT CALENDAR (Items 8-18) unless there are separate discussions and/or actiorts requested by council, staff or a member of the public, it is requested that items under the Co;nsent Calertdar be acted on simu7tarteously. 8. $: Approve the July 20 City Council minutes Recommended Action: Approve the July 20 City Council minutes A - Draft Minutes 9. $: Approve the July 22 City Council minutes Recommended Action: Approve the July 22 City Council minutes A - Draft Minutes 10. : Approve the July 27 City Council minutes Recommended Action: Approve the July 27 City Council minutes A - Draft Minutes Page 4 City Council Agenda August 17, 2021 11. $: Consider Adopting a Resolution of Support for the Annexation of the Lawrence Expressway and Mitty Avenue Properties and Arithorize the City Manager to Submit Documentation for Annexation. Recommended Action: 1) Adopt Resolution No. 21-072 Supporting the Annexation of Assessor Parcel N'iunbers (APN) 375-21-001 and 375-22-001, Located Along the Westerly Boundary of Lawrence Expressway and Mitty Avenue (Lawrence-Mitty) Properties into the City of Cupertino; and 2) Authorize the City Manager to Submit to the Local Agency Formation Commission of Santa Clara County (LAFCO) Applications for Sphere of Influence (SOI) and UrbanService Area (USA) Amendments, and Detadiment and Annexation of the Properties, and Execute All Documentation and Take All Steps Necessary to Complete the Annexation of the Lawrence-Mitty Properties. Staff Report A - Draft Resolution B - Vicinity Map of Lawrence-Mitty Properties 12, Q: Consider Adoption of a Resolution Accepting the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information, a Program Under the Community Rating System of the Federal Emergency Management Agency's National Flood Insurance Program. Recommended Action: Adopt Resolution No. 21-073 Accepting the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information, a Program Under the Community Rating System of the Federal Emergency Management Agency's National Flood Insurance Program. Staff Report A - Draft Resolution B - 2021 Santa Clara County Multi-Jurisdictional Program for Public Information 13. l: Accept Accounts Payable for the period ending July 5, 2021 Recommended Action: Adopt Resolution No. 21-074 accepting Accounts Payable for the period ending July 5, 2021 Draft Resolution B - AP Report 14. $: Accept Accounts Payable for the period ending July 12, 2021 Recommended Action: Adopt Resolution No. 21-075 accepting Accounts Payable for the period ending July 12, 2021 A - Draft Resolution B - AP Report 15. $: Accept Accounts Payable for the period ending July 19, 2021 Recommended Action: Adopt Resolution No. 21-076 accepting Accounts Payable for the period ending July 19, 2021 Page 5 City Council Agenda August 17, 2021 A - Draft Resolution B - AP Report 16. $: Accept Accounts Payable for the period ending July 26, 2021 Recommended Action: Adopt ResoIution No. 21-077 accepting Accounts Payable for the period ending July 26, 2021 A - Draft Resolution B - AP Report 17. $: Consider approving Resolution No. 21-078 and Budget Modification #2122-159 increasing Compensated Absences Internal Service Fund appropriations (641-44-420) by $240,000. Recommended Action: Consider approving Resolution No. 21-078 and Budget Modification #2122-159iricreasirig Compensated Absences Internal Service Fund appropriations (641-44-420) by $240,000. A - Staff Report B - Draft Resolution 18.$: Accept Treasurer's Investment Report for period ending June 30, 2021 Recommended Action: Accept Treasurer's Investment Report for period ending June 30, 2021 A - Staff Report B - Treasurer's Report 6.30.2021 C - WF Custoctial Statement 6.30.202I D - WF Workers' Compensation Statement 6.30.2021 E - WF Operating Statement 6.30.2021 F - LAIF Statement 6.30.2021 SECOND READING OF ORDINANCES - NONE PUBLIC HEARINGS - NONE ORDINANCES AND ACTION ITEMS 19. $: Consideration of a Professional Services Agreement for Plan Check Services for the Westport Cupertino Project. Recommended Action: Staff recommends that City Council authorize the City Manager to sign a Professional Services Agreement with to provide plan dieck services for all buildings proposed in the Westport Cupertino project in the amount not-to-exceed A - Draft Contract Page 6 CityCouncil Agenda Augustl7,2021 20. $: Consider modifications to the Procedures for Processing General Plan Amendment Applications to implement the Fiscal Year 2020/21 City Work Program items related to quality of life. (Application No. CP-2020-003; Applicant: City of Cupertino; Location: City-Wide). (Tabled on February 2, 2021). Recommended Action: That the City Council consider and potentially adopt Resolution No 21-079 (Attaent A) to: 1) Find the action exempt from CEQA; and 2) Amend the Procedures for Processing of General Plan Amendment Applications Staff Report A - Draft Resolution CP-2020-003 B - Redlines C - Proposed Worldlow D - Existing Workflow 21. $: Consideration of an Urgency Ordinance of the Cupertino City Council extending authorization of outdoor operations of qualifying establishments (restaurants, wineries, breweries, and bars) pursuant to a Special Temporary Outdoor Dining Permit Recommended Action: 1. Find that the proposed actions are exempt from CEQA; and, 2. Conduct the one and only reading and enact Urgency Ordinance No. 21-2229: "An urgency ordinance of the City Council of the City of Cupertino authorizing the outdoor operations of qualifying establishments (restaurants, wineries, breweries, and bars) pursuant to a special temporary outdoor dining permit." Staff Reoort A - Draft Urgency Ordinance B - Oiitdoor dining survey C - TOD Permit Application ORAL COMMUNICATIONS - CONTINUED (As necessary) COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS ADJOURNMENT The Cih) of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a firtal decision of the Cih) Counc'd must be brought withirt 90 days after a decision is announced unless a shorter time is required by State or Federal 7aw. Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persorts must fi7e a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Recortsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Corytact the Cih) Clerk's office for more informatiort or go to http://www.cupertirto.org/cityclerk for a recortsiderahon petition form. Page 7 City Council Agenda August 17, 2021 Irt compliance with the Americarts voith Disabilities Act (ADA), anyorte who is plarming to attend this teleconferertce meeting who is visually or hearing impaired or has any disability that needs special assistartce shou7d ca77 the City Clerk's Office at 408-777-3223, at Least 48 hours inn advance of the meeting to arrange for assistance. Irz addition, upon request, irt advartce, by a persory with a disability, meeting agendas artd writings distributed for the meeting that are pub7ic records will be made availab7e i;+z the appropriate alternative format. Arty writings or documents provided to a majority of the Cupertiryo City Council after publicatiort of the packet will be made available for puMic inspection in the Cih) Clerk's Office located at City Hall, 10300 Torre Avenue, during normal busirxess hours and in Counci7 packet archives Linked from the agenda/minutes page on the Cupertino web site. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 writtert commurtications sent to the Cupertirto City Courtcil, Commissioners or Cih) staff concerrting a matter 07! the agertda are included as supplemerttal material to the agendized item. These writte;n communications are accessible to the public through the City's zoebsite artd kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to the Cih) that you do riot wish to make puMic; doing so shall constitute a waiver of any privacy rights you may have on the irtformatiort provided to the City. Page g THECITYCOuNCIL ANDSTAFF CITY COUNCIL Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one- yearterm. The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council. These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission, Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission, Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission. Council members also serve on a variety of regional bodies, including: - Association of Bay Area Governments - League of California Cities - Santa Clara County (SCC) Cities Association - SCC Emergency Preparedness Council - SCC Library District - SCC Emergency Preparedness Commission - Santa Clara Valley Water Commission and Water District - SCC Transportation Authoritym - West Valley Mayors and Managers STAFF The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the advisor to the City Council as a whole. TYPES OF COUNCIL ACTIONS ORDINANCES Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which time the summary of the ordinance is published in a local newspaper approved for this purpose. RESOLUTIONS Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific actions. These go into effect when adopted. APPEALS Any interested person, including a Council member, may appeal a Planning Commission or Director of Community Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14 calendar days of the mailing of the notice of the decision. RECONSIDERATION Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk's office for more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a , reconsideration petition form. COMMUNICATING WITH COUNCIL All Council members: citycouncil@cupertino.org DarcyPaul DPaul@cupertino.org (408)777-3195 Liang Chao LiangChao@cupertino.org (408) 777-3192 KittyMoore Kmoore@cupertino.org (408) 777-1398 HungWei HWei@cupertino.org (408)777-3139 Jon Robert Willey JWilley@cupertino.org (408) 777-3193 Executive Assistant AshleyS@cupertino.org (408) 777-8204 CityHall www.cupertino.org (408)777-CITY Please note: the City Council discourages submission of written materials on the day ofthe meetinz as this does not provide enough time to give the materials fair evaluation. If you must provide written materia(s on the day of the meeting, as least one copy must be given to the City Clerk for the permanent record, and ten copies are preferred. = - - - - . iiiii iiinn nniiin -=-=-= =- -==-- -== - . - = ==-=- -= . . -- = ------ --= --=- - aaa I 01111111T!! NEWS AND NOTICES FROM CITY HALL EMAIL Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify TELEVISION The City Channel broadcasts City Council and Planning Commission meetings, as well as agenda previews, public service announcements, and other programs of community interest, on Channel 26 in Cupertino. The meetings are shown at these times: Tuesday (live) 6:45p.m. Friday(replay) IO:OOa.m. Thursday (replay) 7:00p.m. Saturday (replay) 9:00a.m. INTERNET City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "l Want To, View City Council meetings". News and community information can also be found at: https://www.facebook.com/cityofcupertino/ https://twitter.com/CityofCupertino https://www.instagram.com/cityofcupertino AUDIO Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages, and emergency a nnouncements. USEFULTELEPHONENUMBERS ' City of Cupertino (City Hall) General Information and Comments (408) 777-CITY Fire (Emergency) Santa Clara County Fire Dept. dispatch 911 Fire (Non-Emergency ) Santa Clara County Fire Dept. (408) 378-4010 Garbage RecologySouthBay (408)725-4020 Gas & Electricity Pacific Gas & Electric (PG&E) 1-800-743-5000 Recreation & Community Quinlan Community Center (408) 777-3120 Services I Police (Emergency) Santa Clara County Sheriff dispatch 911 Police (Non-Emergency) Santa Clara County Sheriff (408) 868-6600 Public Health Santa Clara County Public Health (408) 732-3720 SanitarySewers CupertinoSanitary District (408) 253-7071 Water SanJoseWater (408)279-7900 CaliforniaWater (650)917-0152 CUPERTINO CITY OF CUPERTINO STATE OF CALIFORNIA Amended on 7/26/2021 at 2:15 pm to add Open Session Item No. 1, to add Closed Session Item No. 4, to update In-Person/Teleconference Public Participation Information, to add an additional Roll Call to the Closed Session, to change the meeting start time, and to change the Closed Session start time. IN-PERSON AND TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HE[P STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be an in-person and a teleconference meeting to help stop the spread of COVID-19. To comply with emergency health orders by the County of Santa Clara the following requirements are in effect: 1. Everyone attending iri-person checks-in on the Cupertino Screening App. Non-City staff select 'lPublic" as the reason for visit. 2. Everyone is required to wear face coverings. Completion of the Screening App questionnaire is voluntary to attend the meeting, and all persons may attend the meeting via teleconference as described below and/or address the Council outside of City Hall if they do not wish to complete this screening or comply with other emergency requirements listed above for attending the meeting in-person. Members of the public wishing to observe the open session meeting may do so in one of the followirig ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast 3) Members of the public who completed the check-in on the Cupertino Screening App may attend the meeting in City Hall, Conference Room C. Page I City Council Agenda " ', " !l - i " a ' 1 July 27, 2021 a Members of the public wishing to comment on an item on the agenda may do so in the foffowing ways: la) Members of the public who completed the check-in on the Cupertino Screening App may provide in person oral public comments in Conference Room C at Cupertino City Hall, 10300 Torre Ave, Cupertino, C:A 95014. Members of the public who address the City Council must complete a Speaker Card and may address the Council in Conference Room C. OR Ib) Members of the public who decline to complete the check-in on the Cupertino Screening App may provide in person oral public comments outside of City Hall, 10300 Torre Ave, Cupertino, CA 95014. Members of the public who address the City Council must complete a Speaker Card and may address the Council outside of the City Hall front entrance, 2) E-mail comments for open session or closed session by 4:30 p.m. on Tuesday, July 27 to the Council at citycouncil@cupertino.org. These e-mail comments will also be fomarded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 3) E-mail comments for open session or closed session during the times for public comment during the meeting to the City Clerk at citycierk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 4) Teleconferencing Instructions OPEN SESSION Members of the public may provide oral public comments during the open session teleconference meeting as follows: Oral public comments will be accepted dug the open session teleconference meeting. To address the City Council, click on the link below to register in advance and access the meeting: Online Link for Open Session Page 2 City Council Agenda July 27, 2021 Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WN8hYqhUSXTGWQDIQaoEhPfg Phone Dial: 669-900-6833 and enter Webiriar ID: 918 0304 5582 (Type *9 to raise hand to speak, *6 to unmute yourself). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) Meeting ID: 918 0304 5582 SIP: 91803045582@zoomcrc.com CLOSED SESSION Members of the public may provide oral public comments in open session prior to the closed session teleconference meeting as follows: To address the City Council, click on the link below to register in advance and access the meeting: Online Link for Closed Session Please click the link below to join the meeting: https://cityofcupertino.zoom.us/j/92853304224 Phone Dial 669-900-6833 and enter Meeting ID: 928 5330 4224 (Type *9 to raise hand to speak) Please read the following instnuctions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. If you wish to make an oral public comment but do not wish to provide your name, you may say "Cupertino Resident" or similar designation. 3. Prior to the beginning of Closed Session and after Roll Call, members of the public will have an opportunity to speak. If you wish to speak, click on "raise hand," or, if you are calling in, press *9. Speakers will be notified shortly before they are called to speak. Page 3 CityCouncil Agenda July27,2021 4. When called, please limit your remarks to the time allotted and to the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Tuesday, July 27, 2021, commencing at 6:00 p.m in City Hall, Conference Room C, 10300Torre Avenue, Cupertino, CA 95014. In accordance with Governor Newsom's Executive Order No-29-20, this will also be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROL[ CALt - 6:00 PM OPEN SESSION ORDINANCES AND ACTION ITEMS Consider for approval suggested changes to the City Council Agenda review process and schedule Recommended Action: Approve changes to the City Council Agenda review process with the changes to become effective either A) immediately for the August 17, 2021 Council meeting or B) delayed for the September 21, 2021 Council meeting RECESS ROtL CAtL - 6:30 PM CLOSED SESSION Page 4 City Council Agenda July 27, 2021 2.$: Conference with Legal Counsel - Existing Litigation. Pursuant to Government Code Section 54956.9(d)(1), conference with Legal Counsel regarding the following existing litigation: (a) City of Cupertino v. Jennifer Chang, Santa Clara County Superior Court Case No. 21CV380291 (b) City of Arcata et al. v. Pacific Gas & Electric Co., San Francisco County Superior Court Case No. CGC-20-585483 3. $: Conference with Legal Counsel - Anticipated Litigation. Initiation of litigation pursuant to Government Code section 54956.9(d)(4) (three potential cases) 4. l: Conference with Legal Counsel - Anticipated Litigation. Significant exposure to litigation pursuant to § 54956.9(d) (one case). ROLL CA[t OPEN SESSION REPORT REGARDING CLOSED SESSION ADJOURNMENT The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation chal7enging a fina7 decision of the Cih) Cormci7 must be brought within 90 days after a decision is announced urdess a shorter time is required by State or Federa7 Law. Prior to seek'trtg judicial review of a;ny adjudicatory (quasi-judicial) decision, interested perso;ns must fire a petition for reconsideration within ten calendar days of the date the City Clerk maids notice of the Cih)'s decision. Reconsideration petitions must comply with the requirements of Cupertino Municipa7 Code §2.08.096. Contact the Cih) Clerk's office for more information or go to http://www.cupertino.org/cityclerk for a reconsideration petition form. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this te7econference meeting who is visually or hearing impaired or has any disabi7i% that needs specia[ assistance should call the Cih) Clerk's Office at 408-777-3223, at 7east 6 hours in advance of the meeting to arrange for assistance. In addition, 7!7707? request, in advance, by a person with a disabilih), meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majori% of the Cupertino City Counci7 after pub(ication of the packet will be made availab7e for public inspection in the City Clerk's Office located at Cih) Hall, 10300 Torre Avenue, during norma7 business hours and in Council packet archives Linked from the agenda/minutes page on the Cupertino web site. Page 5 City Council Agenda July 27, 2021 IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipa7 Code 2.08.100 written communications sent to the Cupertino City Council Commissioners or Cih) staff concerning a matter on the agenda are included as supplemental materia7 to the agendized item. These written communications are accessible to the public through the Cih)'s website and kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to the Cih) that you do not wish to make public; doing so shal7 constitute a waiver of any privacy rights you may have O?Z the information provided to the City. Page 6 CITY OF STATE OF CALIFORNIA CUPERTINO TELECONFERENCE MEETING WITHOUT A PHYSICAL LOCATION For more information: (408) 777-3200 l www.cupertino.org CON[,UCT OF BUSINESS = } - = ( = . = - . - ?----> I The t'0ayor is the presiding'officer of the Cityaeou'ncil.'Afiy ffieMber of 'the p.ublic -may speak on any item- on the agenda for up ia three minules. All statements and questions mustibe addresse'd 'to the Mayor. - - ' - o :.: City Council hearings serve as a venue for the discussion of sometimes divergent points of view. Please re'spect tree o'pi;ions 6r'6thirs and refrain from cheering or clapping. That may delay the meeting or intimidate other persons wishing to empress :=ilternate views. 4ctions that disrupt the meeting will result in a warning,followed by removalI if disruption continues. I Oral public comments will be accepted. during the teleconference meeting. Comments may be made during "oral communications" for ma.tters not on the agenda, and duriri'g the pjt-ficac6mmeritap'e?iod for ' each agenda item. Identifying yourself is voluntary and"not reqCiired to attend the meeting or provide comments. It FLOWCHART FOR HEARING ITEMS: Maaygoern%taroitdeumces -1 vCiosiutsncorlmoeumtsbi:erscorme'mou'nicaanXonssla. % mrecOmmenda,On H qCuoeusntcioilnmsembers ask clarifying l / Applicant or / l Councilmembers ask questions. / Appellant makes / For appeals of approvals, the / presentation / ) applicantmayrespondto / (up to 10 mins.) / i appellants presentation. i Mayorinvitesmembersof 4-1 Speakers submit a Request to the public to speak about l Speak card, and are allowed up to the agenda item i 3 minutes per individual. Council l members may ask questions of ' I speakers.% Mayorlnvites I applicant/appellant. to repond to public l ( Mayor closes the '\ hearing ) i l / I I + Council holds initial discussions ' and/or a Councilmember makes a I city Co,uncil motion and obtains a second. votes on the a,enda,tem The City Council then discusses and deliberates on the motion(s) and VOteS. -11, PUBLIC HEARINGS The City Council is required by law to hold public hearings on certain matters prior to making its decision. Notice to interested parties is given by legal advertisement in the local newspaper of general circulation at least 10 calendar days preceding the hearing date. Applications requiring public hearings include change of zoning, variances, use permits, and tentative maps. COUNCIL MEETINGS The City Council regularly meets the first and third Tuesdays of each month. These meetings are held at 6:45 p.m. Closed sessions, when needed, are normally held at 6:00 p.m. Closed sessions cover items such as personnel,litigation, or the sale, purchase, or lease of property. The law requires certain actions taken in closed session to be reported in open session. Urgent business, holidays, or election days may trigger special or adjourned meetings. These meetings will be noticed beforehand. AGENDAS, MINUTES, AND PACKETS AV AILABLE ON THE WEB Agendas, minutes, and packets for current and prior City Council and Planning Commission meetings are available at www.cupertino.orH, or you can purchase the items on CD. CITY COUNCIL DECISION IS FINAL Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk's office for more information or go to www.http://www.cupertino.org/index.as for a reconsideration petition form. CU PERTINO CITY OF CUPERTINO AGENDA CITY COUNCIL This will be a teleconference meeting without a physical location. Tuesday, July 20, 2021 5:30 PM Televised Special Meeting (5:30) and Regular City Council Meeting (6:45) TELECONPERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live ori and online at www.Cupertirio.org/youtube and www.Cupertino.org/webcast Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 4:30p.m. on Tuesday, July 20to the Council at citycouncil@cupertino.org. These e-mail comments will also be fomarded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments duririg the times for public comment during the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencuig Inmuctions Members of the public may provide oral public comments during the teleconference meeting as follows: Page I City Council Agenda July 20, 2021 Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the City Council, click on the link below to register in advance and access the meeting: Online Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WNW6PAllQ-Rm6oMAmVa8oTjg Phone Dial: 669-900-6833 and enter Webinar ID: 976 6645 8532 (Type *9 to raise hand to speak, *6 to unmute yourself). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) Meeting ID: 976 6645 8532 SIP: 97666458532@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Mayor calls for the item on which you wish to speak, click on "raise hand," or, if you are calling in, press *9. Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. Page 2 City Council Agenda July 20, 2021 In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 ho,urs in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Tuesday, July 20, 2021, commencing at 5:30 p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROLL CALL - 5:30 PM ORDINANCES AND ACTION ITEMS 1.Consider Blackberry Farm Golf Course Feasibility Study Options (includes options for minimal repairs, a renovated golf course, and returning the golf course to natural habitat); provide direction to staff. Recommended Action: 1. Direct staff to update the study for minimal repairs to the golf course (Option 1) and to shidy returning the golf course to natural habitat (Option 2. Approve Budget Modification Number 2122-148 to appropriate $26,400 for these studies. A - Existing Conditions Site Map B - Golf Corirse Preferred Alternative Conceptual Plan C - Activity Participation Strvey ADJOURNMENT REGULAR MEETING PLEDGE OF A[LEGIANCE - 6:45 PM ROLL CALL CEREMONIA[ MATTERS AND PRESENT ATIONS Page 3 City Council Agenda July 20, 2021 1.$: Proclamation recognizing July as Parks and Recreation Month Recommended Action: Present proclamation recognizing July as Parks and Recreation Month A - Proclamation 2.$: Proclamation Acknowledging the Lowenthals for their Land Donation for the Stevens Creek Trail. Recommended Action: Present Proclamation Acla"iowledging the Lowenthals for their Land Donation for the Stevens Creek Trail. A - Proclamation POSTPONEMENTS AND ORDERS OF THE DAY ORAL COMMUNICATIONS This portion of the meeti;ng is reserved for persons wishi;ng to address the Counci7 07? any matter within the jurisdiction of the Council and not on the agenda. The tota7 time for Oral Communications wiJ7 ordinar'dy be Limited to one hour. Individual speakers are limited to three (3) minutes. As necessary, the Chair may further limit the time allowed to individual speakers, or reschedule remain'mg comments to the ertd of the meeti;ng on a first come first heard basis, with priorih) givert to stude;nts. Irt most cases, State law will prohibit the Council from discussing or maki;ng a;ny decisions with respect to a matter not listed 07? the agenda. A councilmember may, hornever, briefly respond to statements made or questions posed by speakers. A co'vmcilmember may also ask a question for clarification, provide a referertce for factual information, request staff to report back concerning a matter, or request that an item be added to a future Cih) Council agenda in response to public comment. REPORTS BY COUNCIL AND STAFF (10 minutes) 3. $: Brief reports on councilrnember activities and brief announcements Recommended Action: Receive brief reports on councilmember activities and brief announcements 4. $: City Manager update on emergency response efforts Recommended Action: Receive City Manager update on emergency response efforts 5. $: Report on Committee assignments Recommended Action: Report on Committee assignments CONSENT CALENDAR (Items 6-20) urdess there are separate discussions and/or actions requested by council staff or a member of the public, it is requested that items tmder the Consent Calendar be acted on simu7taneously Page 4 City Council Agenda July 20, 2021 6. $: Approve the June I City Council minutes Recommended Action: Approve the June I City Council minutes A - Draft Minutes 7. $: Approve the June 4 City Council minutes Recommended Action: Approve the June 4 City Council minutes A - Draft Minutes 8. $: Approve the June 15 City Council minutes Recommended Action: Approve the June 15 City Council minutes A - Draft Minutes 9. $: Approve the June 18 City Council minutes Recommended Action: Approve the June 18 City Council minutes A - Draft Miraites 10. $: Consider Award of a Contract for Crossing Guard Services for a Term of Three Years with the Option to Extend for Two Additional Years. Recornrnended Action: Authorize the City Manager to Award a Contract for Crossing Guard Services for a Term of Three Years with the Option to Extend for Two Additional Years in an Amount Not to Exceed the Appropriated Budget of $435,185 to the Lowest Responsive Bidder if there Are no Unresolved Bid Protests. Staff Rei:iort A - Crossing Guard Locations B - Draft Contract 11. $: Accept Accounts Payable for the period ending May 10, 2021 Recommended Action: Adopt Resolution No. 21-060 accepting Payable for the period ending May 10, 2021 A - Draft Resolution B - AP Report 12. $: Accept Accounts Payable for the period ending May 17, 2021 Recommended Action: Adopt Resolution No. 21-061 accepting Payable for the period ending May 17, 2021 A - Draft Resolution B - AP Report 13. $: Accept Accounts Payable for the period ending May 24, 2021 Recommended Action: Adopt Resolution No. 21-062 accepting Payable for the period ending May 24, 2021 Page 5 City Council Agenda July 20, 2021 A - Draft Resolution B - AP Report 14. $: Accept Accounts Payable for the period ending May 31, 2021 Recommended Action: Adopt Resolution No. 21-063 accepting Payable for the period ending May 31, 2021 A - Draft Resolution B - AP Report 15. $: Accept Accounts Payable for the period ending June 7, 2021 Recommended Action: Adopt Resolution No. 21-064 accepting Payable for the period ending June 7, 2021 A - Draft Resolution B - AP Report 16. l: Accept Accounts Payable for the period ending June 14, 2021 Recommended Action: Adopt Resolution No. 21-065 accepting Payable for the period ending June 14, 2021 A - Draft Resolution B - AP Report 17. %: Accept Accounts Payable for the period ending June 21, 2021 Recommended Action: Adopt Resolution No. 21-066 accepting Payable for the period ending June 21, 2021 A - Draft Resolution B - AP Report 18. 3: Accept Accounts Payable for the period ending June 28, 2021 Recommended Action: Adopt Resolution No. 21-067 accepting Payable for the period ending June 28, 2021 A - Draft Resolution B - AP Report 19. $: Consideration of Award of Construction Contract for the 2021 Pavement Maintenance Phase 2 - Project No. 2021-106. Recommended Action: Award a Construction Contract for 2021 Pavement Maintenance Phase 2 Project, Authorize the City Manager to Execute a Contract in the Amount of $906,906.00 with Intermountain Slurry Seal, Inc., and Authorize the Director of Public Works to Execute any Necessary Change Orders, up to the Cons'hction Contingency Amount of $90,690.00, for a Total Authorized Contract Amount of $997,596.00. A - 2021 Pavement Maintenance Pliase I Project Street List B - Draft Contract Page 6 City Council Agenda July 20, 2021 20. $: Consideration of Approval of a Contract Amendment with Nomad Transit, LLC (Via) to 1) Extend Via-Cupertino Shuttle Pilot Program by Extending the Contract Time; 2) Update Contract Language Due to California Assembly Bill (AB) 5, and Proposition 22; and 3) to Increase Driver Compensation. Recommended Action: Approve a Contract Amendment with Nomad Transit, LLC (Via) (Attachment A) Extending the Contract End Date from August 20, 2021 to October 31, 2022, Including Revisions to Contract Language Pursuant to AB 5 and Proposition 22, and to Increase Driver Compensation. Staff Reoort A - Draft Contract Amendment B - Ridersliip Heat Map SECOND READING OF ORDINANCES 21. $: Consider and Act on Ordinance No. 21-2228: "An Ordinance of the City Council of the City of Cupertino Amending City Code Section 11.27.145, Designation of Preferential Parking Zones, to Add Serra Street (All Saturdays, Sundays, and Holidays, from 6 a.m. to 2 p.m.)" Recommended Action: Conduct a Second Reading and Enact Ordinance No. 21-2228: "An Ordinance of the City Council of the City of Cupertino Amending City Code Section 11.27.145, Designation of Preferential Parking Zones, to Add Serra Street (All Saturdays, Sundays, and Holidays, from 6 a.m. to 2 p.m.)" A - Draft Ordinance PUBLIC HEARINGS 22. $: Hearing to approve lien assessment and collection of fees on private parcels resulting from abatement of public nuisance (weeds and/or brush) for the annual Weed and Brush Abatement Programs Recommended Action: Conduct a hearing to consider objections from any property owners listed on the revised assessment report; and adopt Resolution No. 21-068 approving the lien assessment and collection of fees on private parcels for the annual Weed and Brush Abatement Programs to allow the County to recover the cost of abatement A - Draft Resolution and Exliibit A-I (Revised Assessment Report) B - Assessment Report C - Passed Inspection Report D - Revised Assessment Report E - Adopted Resolution Ordering Abatement F - Citv Mailed Hearing Notice Page 7 City Council Agenda July 20, 2021 23. S3: Consideration of the Lease, Sale or City Operation of the Cupertino Municipal Water System and Provide Direction on These Options. Recommended Action: 1. Conduct a Public Hearing to Consider Options for the Continued Operation of the Cupertino Municipal Water System; and 2. Adopt Resolution 21-069, Authorizing Initiation of the Public Utilities Code E§ 10061 Process to Approve a Future Long-term Lease of Real Property (Cupertino Municipal Water System) that May be Effective as Early as October 1, 2022 (Attachment A.) Staff Reoort A - Draft Resolution B - Water Service Map C - Resolution 19-145 D - Amended & Restated Lease ORDINANCES AND ACTION ITEMS 24. $: Consider Proposed Amendments to Appointed Employees Compensation Program to include City Attorney Classification and to Reflect Annual Salary Amount, and Consider Proposed First Amendment to Employment Agreement for the City Attorney Changing Appointment Date to July 20, 2021. Recommended Action: 1. Adopt Resolution No. 21-070 amending the Appointed Employees' Compensation Program (Attachment B), and 2. Adopt Resolution No. 21-071 approving the First Amendment to City Attorney Employment Agreement (Attachment C); Authorize the Mayor to execute the First Amendment to Employment Agreement with the new City Attorney for the City of Cupertino (Attachment D) A - Draft Resolution amending the Appointed Employees" Compensation Program (Redline) B - Draft Resolution amending tlie Appointed Employees' Compensation Program (Clean) C - Draft Resolution approving the First Amendment to City Attornev Employment Agreement D - Draft First Amendment City Attorney Employment Agreement 25. l: Consider increasing the current O.75 Full-time Equivalent (FTE) Community Relations Coordinator (Block Leader Program) by O.25 to make 1.O Full-time Position Recommended Action: Approve increasing the current O.75 FTE Community Relations Coordinator (Block Leader Program) position by O.25 and approve Budget Modification Number 2122-153 to appropriate $38,352 for the O.25 FTE addition. Staff Report 26. $: Receive Internal Audit Enterprise Risk Assessment and Consider Approving Internal Audit Plan for FY 2022-22 Recommended Action: 1. Receive Internal Audit Enterprise Risk Assessment 2. Approve the Internal Audit Plan for FY 2022-22 Page 8 City Council Agenda July 20, 2021 Staff Reoort A - Enterprise Risk Assessment Report 27. l: Receive 2021 Drought Condition Information and Update on the City's Ongoing Water Conservation Measures for City Operations; Provide Input to Staff on Potential Further Water Conservation Measures. Recommended Action: Receive the Staff Presentation on the County's Drought Conditions and Provide Any Input. A - City of Cupertino Water Conservation Restriction Measrires for City Operations B - City Cocincil Resolution Nos. 15-056 & 15-057 C - Vallev Water Resolution 21-68 D - California Water Service Rule 14.I Restrictions E - San Jose Water Advice Letter 563 ORAL COMMUNICATIONS - CONTINUED (As necessary) COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS ADJOURNMENT The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation char(enging a fina( decision of the Cih) Co'ymciL must be brought within 90 days after a decision is amounced unless a shorter time is required by State or Federal law. Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk ma'ds notice of the Cih)'s decision. Reconsideration petitions must comply with the requiremertts of Cupert'mo Mtmicipal Code §2.08.096. Contact the Cih) Clerk's office for more information or go to http://www.cupertino.org/cih)clerk for a reconsideration petition form. 77? compliance with the Americans with Disabi(ities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disabi7ih) that needs specia7 assistance shoudd call the City Cierk's Office at 408-777-3223, at Least 48 hours in advance of the meet'mg to arrange for assistance. by addition, upon request, in advance, by a perso;n with a disabilih), meeting agendas and writings distributed for the meeting that are public records wiL7 be made available in the appropriate alternative format. Any writings or documents provided to a majorih) of the Cupertino Cih) Co'vmci7 after pub(ication of the packet wiu be made available for public inspection in the City C(erk's Office located at City Hail, 10300 Torre Avenue, during norma7 business hours and 'm Council packet archives 7i;nked from the age;nda/minutes page 072 the Cupertino web site. Page 9 City Council Agenda July 20, 2021 IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Mrmicipa7 Code 2.08.100 written communications se;nt to the Cupertino City Cormcil Commissioners or City staff concerning a matter 07? the agenda are included as supplementa( material to the agendized item. These written comm'ymications are accessible to the public through the Cih)'s website and kept inn packet archives. You are hereby admonished not to inchtde any personal or private information in written communications to the Cih) that you do not wish to make public; doing so sha(l constitute a waiver of a;ny privacy rights you may have on the information provided to the City. Page 10 THECITYCOUNCIL ANDSTAFF CITY COUNCIL Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one- year term. The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council. These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission, Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission, Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission. Council members also serve on a variety of regional bodies, including: - Association of Bay Area Governments League of California Cities - Santa Clara County (SCC) Cities Association - SCC Emergency Preparedness Council - SCC Library District - SCC Emergency Preparedness Commission - Santa Clara Valley Water Commission and Water District - SCC Transportation Authoritym West Valley Mayors and Managers STAFF The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the advisor to the City Council as a whole. ff TYPES OF COUNCIL ACTIONS ORDINANCES Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which time the summary of the ordinance is published in a local newspaper approved for this purpose. RESOLUTIONS Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific actions. These go into effect when adopted. APPEALS Any interested person, including a Council member, may appeal a Planning Commission or Director of Community Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14 calendar days of the mailing of the notice of the decision. RECONSIDERATION Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk's office for more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a reconsideration petition form. COMMUNICATING WITH COUNCIL All Council members: citycouncil@cupertino.org DarcyPaul DPaul@cupertino.org (408)777-3195 Liang Chao LiangChao@cupertino.org (408) 777-3192 KittyMoore Kmoore@cupertino.org (408)777-1398 HungWei HWei@cupertino.org (408)777-3139 Jon Robert Willey JWilley@cupertino.org (408) 777-3193 Executive Assistant AshleyS@cupertino.org (408) 777-8204 CityHall www.cupertino.org (408)777-CITY Please note: the City Council discourazes submission of written materials on the day of the meetinz as this does not _,pmreoevtidlne;ansoulegahstti0mn:,:coo..gp.iy.veTtu.hsJ,m_bealgIfeJa71st.fO.at.iJh..eeJc.a:lt.u,JcJ::oeJr,.111,.t0flytJJh,u,mpe.:.:rJmJlapnIoelnit:.ree,wcOJr::dt,e.arInJ,att=ern JcIOtsp.J:IerIsJah,e,spJrBeyf,o,tr%:e.:de.,...,,1 NEWS AND NOTICES FROM CITY HALL EMAIL Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify TELEVISION The City Channel broadcasts City Council and Planning Commission meetings, as well as agenda previews, public serviceannouncements,andotherprogramsofcommunityinterest,onChannel26inCupertino. Themeetings are shown at these times: Tuesday (live) 6:45p.m. Friday(replay) lO:OOa.m. Thursday (replay) 7:00p.m. Saturday (replay) 9:00a.m. INTERNET City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "I Want To, View City Council meetings". News and community information can also be found at: https://www.facebook.com/cityofcupertino/ https://twitter.com/CityofCupertino https://www.instagram.com/cityofcupertino AUDIO Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages, and emergency announcements. USEFULTELEPHONENUMBERS I City of Cupertino (City Hall) General Information and Comments (408) 777-CITY , Fire (Emergency) Santa Clara County Fire Dept. dispatch 911 Fire (Non-Emergency ) Santa Clara County Fire Dept. (408) 378-4010 Garbage RecologySouthBay (408)725-4020 Gas & Electricity Pacific Gas & Electric (PG&E) 1-800-743-5000 Recreation & Community Quinlan Community Center (408) 777-3120 Services Police(Emergency) SantaClaraCountySheriff dispatch 911 I Police (Non-Emergency) Santa Clara County Sheriff (408) 868-6600 Public Health Santa Clara County Public Health (408) 732-3720 Sanitary Sewers Cupertino Sanitary District (408) 253-7071 Water SanJoseWater (408)279-7900 CaliforniaWater (650)917-0152 STATE OF CALIFOJ,: t.'{ TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) E-mail comments for the closed session by 8:30 a.m. on Friday, May 28 to the Council at citycouncil@cupertino.org. These e-mail comments will also be foarded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments for the closed session during the time for public comment before the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may provide oral public comments in open session prior to the closed session teleconference meeting as follows: To address the City Council, click on the link below and access the meeting: Online Please click the link below to join the meeting: https://cityofcupertino.zoom.us/j/98925739904 Page I City Council Agenda May 28, 2021 Phone Dial 669-900-6833 and enter Meeting ID: 989 2573 9904 (Type *9 to raise hand to speak) Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are, using your browser, make sure you are using a current and up-to-date browser: Chrome 30-r,"Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. If you wish to make an oral public comment but do not wish to provide your name, you may say "Cupertino Resident" or similar designation. 3. Prior to the beginning of Closed Session and after Roll Call, members of the public will have an opportunity to speak. If you wish to speak, click on "raise hand," or, if you are calling in, press *9. Speakers will be notified shortly before they are called to speak. 4. When called, please limit our remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the Council meeting to atrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Friday, May 28, 2021, commencing at 10:00 a.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROLI, CALL CLOSED SESSION 1. $: Conference with Legal Counsel - Anticipated Litigation. Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2) (one potential case) A - Letter from Californians for Homeownership to City Couni Page 2 City Council Agenda May 28, 2021 2. $: Conference with Legal Counsel - Anticipated Litigation. Initiation of litigation pursuant to Government Code section 54956.9(d)(4) (one potential case) 3. $: Public Employee Appointment/Public Employment (Government Code section 54957(b%l)); Title: (City Manager) ADJOURNMENT The City of Cupertino has adopted the provisiorts of Code of Civil Procedure §1094.6; Litigation cha71enging a final decision of the City Council must be brought roithin 90 days after a decisiort is artrtotmced urt(ess a shorter time is required by State or Federa( raw. Prior to seeking judicia7 review of any adjudicatory (quasi-judiciaD decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk ma'ds notice of the City's decision. Recortsideration petitions must comply with the requirements of Cupertirto Murticipal Code §2.08.096. Corttact the City Clerk's office for more information or go to http://www.cupertino.org/cityclerk for a reconsideration petition form. by compliance with the Americans voith Disabilities Act (ADA), anyone who is plarmirtg to attertd this te7eco4erence meeting who is visually or hearirtg impaired or has any disability that needs specia[ assistance should call the City Clerk's Office at 408-777-3223, at Least 6 hours in advance of the meetirtg to arrange for assistance. by addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meet'mg that are puMic records will be made availab'le in the appropriate alternative format. Arty writings or documents provided to a majority of the Cupertino City Counci7 after publication of the packet w'dl be made available for pub7ic inspection'm the Cih) Clerk's Office Located at City Hall 10300 Torre Avenue, during norma7 business hours and 'm Counci7 packet archives Linked from the agertda/minutes page on the Cupertirto web site. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written commtmicatiorys sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplementa7 material to the ageridized item. These written communications are accessible to the public through the City's website arid kept in packet archives. You are hereby admonished not to include any persona7 or private information in written communications to the City that you do not wish to make pub4ic;doingsoshallconstitutea waiver of any privacy rights you may have on the information provided to the City. Page 3 CALIFORNIANS FOR HOMEOWNERSHIP MATTHEW GELFAND, COUNSEL MATT@CAFORHOMES.ORG TEL: (213) 739-8206 May 25, 2021 VIA EMAIL City Council City of Cupertino 10300 Torre Avemie Cupertino, CA 95014-3202 Email: dpaul@cupertino.org; liangchao@cupeitino.org; lanoore@cupertino.org; hwei@cupertino.org; jwilley@cupertino.org; citycouncil@cupertino.org RE: Resolution No. 20-141 and Ordinance No. 21-2226 To the City Council: Californians for Homeownership is a 501(c)(3) non-profit organization devoted to using impact litigation to address California's housing crisis. I am writing as part of our work monitoring local compliance with California's laws regarding density bonuses. Last year, as part of its continuing effort to address the housing crisis, the Legislahire passedAB 2345, Stats. 2020, c. 197. AB 2345 enhances the state's existing density bonus program by providing increased density bonus incentives. The law provides a limited exception for cities that had demonstrated a commitmentto addressingthe housing crisis by adopting enhanced density bonus programs prior to the end of 2020, codified at Government Code Section 65915(s). In response to AB 2345, on December 15, 2020, the City adopted Resolution No. 20-141. Tmough the Resolution, the City sought to have its cake and eat it too: it adopted a nonbinding resolution-which it knew would not have legal effect-in an attempt to meet the law's deadline without committing the City to any particular course of action. But the Resolution did not earn the City the exemption provided by Government Code Section 65915(s). The rest of this letter explains why.l If the City believes it has a valid legal basis for a contrary view, we ask that it provide that explanation to us by close of business this Friday, May 28, 2021. I We note that the City has also received correspondence from other public interest groups, including a December 15, 2021 letter from YIMBY Law that the City received before Resolution No. 20-141 was adopted. It also received a May 3, 2021 Techical Assistance letter from the state Department of Housing and Community Development (HCD), attached here, before it adopted Ordinance No. 21-2226. 525 S. Virgil Avenue Los Angeles, CA 90020 y J 1,i May 25, 2021 Page 2 Resolution No. 20-141 was an invalid attempt to pass a zoning ordiriance bv resolutiori. Cupertino is a general law city and is subject to all of the provisions of the Government Code relating to the adoption of local laws. Government Code Sections 65850 et seq. sets forth the procedural requirements for adopting zoning ordinances. Among other things, a zoning ordinance includes any ordinance that regulates the "size of buildings and structures" or the "intensity of land use." Gov. Code S, 65850(c). Government Code Section 65854 requires that zoning ordinances only be adopted following a hearing before the City's Planning Commission, subject to significant public notice requirements. Courts look to the nature of an ordinance, not a local government's characterization of it, to determine whether these procedural safeguards apply. See People v. Optima7 Glob. Healing, hc., 241 Cal. App. 4th Supp. 1, 8 (2015) (ordinance setting criminal penalties related to medical marijuana businesses was a zoning ordinance despite characterization as a nuisance ordinance, and would have been subject to Section 65854 if not passed as a voter initiative). ResolutionNo. 20-141 is a quintessential zoning ordinance, regulating the size of buildings and the intensity of residential land use within the City. There is nothing in the Government Code that would allow the City to adopt a modification to its density bonus rules by resolution.2 Perhaps more than anything else, any argument that the Resolution was not a zoning ordinance is undermined by the City's own conduct in later passing Ordinance No. 21-2226 as a zoning ordinance, with a fully noticed hearing before the Planning Commission. These are not mere technical concerns. Because Resolution No. 20-141 was invalid, it could not be relied on by an applicant seeking to develop housing in the City. During the period between the adoption of Resolution No. 20-141 and the effective date of Ordinance No. 21-2226, a project opponent could successfully argue that the City is required to reject housing projects b eing developed under the new limits in Resolution No. 20-141, given the City's failure to validly adopt these new limits. Ordinance No. 21-2226 will go into effect on June 3 -far too late to bring the City within the ambit of the exemption provided in Government Code Section 65915(s). We note that the City could have adopted a change to its density bonus rules through an urgency zoning ordinance under Govemtnent Code Section 65858, which (if validly adopted) would have resulted in a bona fide zoning ordinance that could bring the City within the Section 65915(s) exemption. We can only assume that the City chose not to go this route because it did not want to actually commit itself to its new density bonus rules in 2020, or because it did not believe it could comply with the substantive requirements of Section 65858. Ordinance No. 21-2226 is invalid because it violatesAB 2345. Because Resolution 20-141 is invalid, the City is not entitled to the exemption in Government Code Section 65915(s). Accordingly, because Ordinance No. 21-2226 purports to 2 Nor is the City helped by characterizing the change as a "housing program"-a Housing Element component that would need to be adopted tmough an amendment to the City's General Plan, with all of the procedures required for such an amendment. 525 S. Virgil Avenue Los Angeles, CA 90020 CALIFORNIANS FOR HOMEOWNERSHH) May 25, 2021 Page 3 implement state density bonus law, it must fully comply with the current requirements in Government Code Section 65915. It does not. Among other things, the Ordinance provides a 40 percent maximum density bonus for mixed-income projects, whereas state law requires the City to provide a 50 percent maximum bonus. Gov. Code § 6591 5(f)(1). Ordinance No. 21-2226 is therefore invalid. Sincerely, Matthew Gelfand cc: City of Cupertino Deborah Feng, City Manager (by email to deborahf@cupertino.org) Dianne Thompson, Asst. City Manager (by email to diannet@cupertino.org) Albert Salvador, Acting Comm. Dev. Dir. (by email to alberts@cupertino.org) Piu Ghosh, Planning Manager (by email to piug@cupertino.org) Heather M. Minner, Esq., City Attorney (by email to minner@smwlaw.com) Department of Housing and Community Development Robin Huntley (by email to robin.huntley@hcd.ca.gov) 525 S. Virgil Avenue Los Angeles, CA 90020 CALIFORNIANS FOR HOMEOWNERSHIP CITY OF CUPERTINO hc8@% OF CALIFORNTA CUPERTINO A%'i:-l (m- Non-Televised S TELECONFERENCE t PUBLIC phg'ncxph'ndo SPREAD OF COVID-19 nhr SIGNATURE THE In accordance with Govetnor Newsom's Executive Order No-29-20, thas will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) E-mail comments for the closed session by 4:30 p.m. on Monday, May 24 to the Council at citycouncil@cupertino.org. These e-mail comments will also be fomarded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments for the closed session during the time for public comment before the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Inmuctions Members of the public may provide oral public comments in open session prior to the closed session teleconference meeting as follows: To address the City Council, click on the link below and access the meeting: Online Please click the link below to join the meeting: https://cityofcupertino.zoom.us/j/91836974467 Page I City Council Phone Agenda May 24, 2021 Dial 669-900-6833 and'enter Meeting ID': 9fi8 3697 4467 (Type *9 to raise hand to speak) Please read the following instnuctions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30-+, Firefox 27-+-, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. If you wish to make an oral public comment but do not wish to provide your name, you may say "Cupertino Resident" or similar designation. 3. Prior to the beginning of Closed Session and after Roll Call, members of the public will have an opportunity to speak. If you wish to speak, click on "raise hand," or, if you are calling in, press *9. Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the Council meeting to arraffge for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CAJL[ FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Monday, May 24, 2021, commencing at 8:00 p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROLL CALL CLOSED SESSION Page 2 City Council Agenda May 24, 2021 1.$: Conference with Legal Counsel - Existing Litigation. Pursuant to Government Code Section 54956.9(d)(1), conference with Legal Counsel regarding the following existing litigation: a. David Wessel and Karen Platt v. City of Cupertino et al., Santa Clara County Superior Court Case No. 20CV369211 b. City of Arcata et al. v. Pacific'Gas & Electric Co., San Francisco County Superior Court Case No. CGC-20-585483 c. Huang Family v. City of Cupertino, Santa Clara County Superior Court Case No. 19CV347316; 2. $: Conference with Legal Counsel - Anticipated Litigation. Initiation of litigation pursuant to Government Code Section 54956.9(d)(4) (two potential cases) ADJOURNMENT The Cih) of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a fina7 decision of the Cih) Co'vmci7 must be brought within 90 days after a decision is amounced rmless a shorter time is required by State or Federal law. Prior to seeki;ng judicial review of any ad)'udicatory (quasi-judicial) decisio;n, interested persons must file a petition for reconsideration within ten calendar days of the date the Citi) C(erk mai(s notice of the Cih)'s decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk's office for more information or go to http://www.cupertino.org/cih)clerk for a reconsideration petition form. Irt compliance with the Americans with Disabilities Act (ADA), anyone who is p7aming to attend this te7econference meeting who is visually or hearing impaired or has any disabilih) that needs specia7 assistance shou(d call the Cih) Clerk's Office at 408-777-3223, at.least 48 hours in advance of the meeting to arrange for assistance. 17? addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records wiL7 be made availab(e in the appropriate alternative format. Arty writings or documents provided to a majorih) of the Cupertino City Council after publication of the packet wil7 be made available for public inspection in the City Clerk's Office Located at Cih) Hall, 10300 Torre Avenue, during norma7 business hours and in Counci7 packet archives linked from the agenda/minutes page O?? the Cupertino web site. IMPORTANT NOTICE: P4ease be advised that pursuant to Cupertino Municipa7 Code 2.08.100 rnritten commtmications sent to the Cupertino Cih) Covmcil Commissioners or City staff concerni;ng a matter on the agenda are included as supplemental material to the agendized item. These written communicatio;ns are accessible to the public through the Cih)'s website and kept in packet archives. You Page 3 City Council Agenda May 24, 2021 are hereby admonished not to i;nc7ude any personal or private information in written communications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Page 4 STATE OF CALIFORNIA CITY OF CUPERTINO COUNTY 0 AG CUPERTINO TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION SPREAD OF COVID-19 SIGNATURE fflffi& THE In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) E-mail comments for the closed session by 4:00 p.m. on Tuesday, May II to the Council at citycouncil@cupertino.org. These e-mail comments will also be fomarded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments for the closed session during the time for public comment before the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may provide oral public comments in open session prior to the closed session teleconference meeting as follows: To address the City Council, click on the link below and access the meeting: Online Please click the link below to join the meeting: https://cityofcupertino.zoom.us/j/91435446158 Page I Agenda,(2ijAouncil "Phone ,,:a " ' OiaL 66'):900r6833 and enter Meeting ID: 914 3544 6158 (Type *9 to raise hand to speak) May 11, 2021 , Please rend Uh-e following iri.striictigns carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain ""riinctiorialit9 may be disabled in'older'bt6wsers, including Internet Explorer. 2. If you wish to make an oral public comment but do not wish to provide your name, you may say "Cupertino Resident" or similar designation. 3. Prior to the beginning of Closed Session and after Roll Call, members of the public will have an opportunity to speak. If you wish to speak, click on "raise hand," or, if you are calling in, press *9. Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available inn the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Tuesday, May 11, 2021, commencing at 5:15 p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." ROLL CALL CLOSED SESSION SPECIAL MEETING 1. $: Public Employee Performance Evaluation. (Government Code Section 54957(b)). Title: City Manager Page 2 City Council Agenda May 11, 2021 ADJOURNMENT The Cih) of Cuperti;no has adopted the provisions of Code of Civil Procedure §1094.6; litigation chaLLenging a final decision of the Cih) Council must be brought within 90 days after a decisio;n is amounced rmless a shorter time is required by State or Federal lazo. Prior to seeking judicial review of a;ny adjudicatory (quasi-judicial) decision, interested persons must fde a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the Cih)'s decision. Reconsideration petitions must comply with the requirements of Cupertino Mu;nicipal Code §2.08.096. Co;ntact the City Clerk's office for more information or go to http://www.cupertino.org/cih)clerk for a reco;nsideration petition form. 17? compliance with the Americans with Disabilities Act (ADA), a;nyo;ne who is planning to attend this teleconference meeting who is visually or hear'mg impaired or lias any disabi(ih) that needs special assistance shou7d call the Cih) Clerk's Office at 408-777-3223, at least 48 hours in adva;nce of the meeting to arra;nge for assistance. In addition, upon request, in advance, by a person with a disabilih), meeting agendas a;nd writings distributed for the meeting that are public records wi7L be made available in t7ie appropriate alternative format. Arty writi;ngs or documents provided to a majority of tlie Cupertino Cih) Council after publicatio;n of the packet wi(l be made available for public inspection in the City Clerk's Office located at Cih) Hall 10300 Torre Avemte, duri;ng normal business hours and in Cormcil packet arc7iives I'mked from the agenda/mimttes page 07? the Cuperti;no web site. IMPORTANT NOTICE: P4ease be advised that pursuant to Cupertino Municipal Code 2.08.100 written comrmmicatio;ns sent to the Cupertino City Co;imcil, Commissioners or Cih) staff concerning a matter on tlie agenda are inchtded as supplementa7 materia7 to the agendized item. These written communications are accessible to the public through the Cih)'s website and kept in packet arcliives. You are hereby admonished not to inchtde any personal or private information in written communications to the Cih) that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you !ay have on the'mformation provided to the Cih). Page 3 CITY OF CUPERTINO STATE OF CALIFORNIA AGENDA TelevisedSpecialMeetingJointStudySession-City%NOanninV ssion, asing DA'I'E SiGNArURE TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 4:30p.m. on Tuesday, April 27to the Council at citycouncil@cupertino.org, Planning Commission at planningcommission@cupertino.org and the Housing Commission at housingcommission@cupertino.org. These e-mail comments will also be forwarded to Councilmembers and Commission members by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the City Clerk at cityclerk@cupertino.org. The City-Clerk will read the emails into the record, and display any attachments on the screen, for up to 3minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instmctions Members of the public may provide oral public comments during the teleconference Page I AgendaCity Cotuicil meeting as follows: Public comments will be accepted'during:the teleconference meeting. Comments may be made during the public comment period for each agenda item. April 27, 2021 To address the City Council and Commissions, click on the link below to register in advance and access the meeting: ' Onlin@ - o- Register in advance for this webinar: 'a lit,tps://cityofcupertino.zoom.us/webinar/register/WNHdnZkC4XSN2fdw-4mHtag Phone Dial: 669-900-6833 and enter Webinar ID: 944 9867 1656 (Type *9 to raise hand to speak, *6 to unmute yourself). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) Meeting ID: 944 9867 1656 SIP: 94498671656@zoomcrc.com After registering, you will receive a confirmahon email containing information about joining the webinar. Please read the following instnuctions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. '1/Vhen the Mayor calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. Page 2 City Council Agenda April 27, 2021 In compliarice with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CAL[ FOR A SPECIAL JOINT MEETING OF THE CUPERTINO CITY COUNCI[, CUPERTINO PLANNING COMMISSION AND CUPERTINO HOUSING COMMISSION NOTICE IS HEREBY GIVEN that a special joint meeting of the Cupertino City Council, Cupertino Planning Commission and Cupertino Housing Commission is hereby called for Tuesday, April 27, 2021, commencing at 6:15 p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROLL CALL STUDY SESSION 1.4: Special joint study session meeting with City Council, Planning Commission, and Housing Commission on the Housing Element update. Recommended Action: Tha't the City Council, Planning Commission, and Housing Commission receive the report and provide any input to staff. Staff Report A - Baird + Driskell Memo ADJOURNMENT The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; Litigation challenging a final decision of the City Council must be brought within 90 days after a decision is announced rtrdess a shorter tim is required by State or Federal law. Prior to seeking judicial review of any adjudicatory (qriasi-jwlfic#ar) decision, interested persons must file a petition for reconsideration within ten cale.ndar dgys of the date the City Clerk mails notice of the City's decision. Reconsideratio;n petitions must ccnqgly voith the requirements of Cupertino Municipa{ Page 3 City Council Agenda April 27, 2021 17? compliance with the Americans with Disab'dities Act (ADA), anyone who is plawing to attend this teLeconference meeti;ng who is visuauy or hearing impaired or has any disabi[ih) that needs specia[ assistance sho'tdd call the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of the meeting to arrange for assistance. by addition, upon request, in advance, by a person with a disabi7ih), meeting agendas and writi;ngs distributed for the meeting that are pubiic records will be made availab7e in the appropriate alternative format. Arty writings or documents provided to a majority of the Cupertino City Counci7 after publication oj the packet will be made availab(e for public inspection in the City Clerk's Office located at Cih) Hail, 10300 Torre Avenue, during norma7 business hours and in Counci7 packet archives linked from the agenda/mi;nutes page 07? the Cupertino web site. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Mu;nicipal Code 2.08.100 written communications sent to the Cupertino Cih) Council, Commissioners or Cih) staff concerning a matter 07? the agenda are included as supp(ementa7 materia7 to the agendized item. These writtert communications are accessib(e to the public through the Cih)'s website and kept in packet archives. You are hereby admonished not to include any personal or private i;nformatio;n in written commrmications to the Cih) that you do not wish to make public; doing so shall constitute a rnaiver of any privacy rights you may have O?Z the information provided to the City. Page 4 CITY OF CUPERTINO STATE OF CALIFORNIA AGEN8:,=, In accordance with Governot Newsom's Executive Ot'der No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 4:30p.m. on Tuesday, March 30to the Council at citycouncil@cupertino.org. These e-mail comments will also be forwarded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may provide oral public comments during the teleconference meeting as follows: Page I City Council Agenda March 30, 2021 Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the City Council, click on the link below to register in advance and access the meeting: Online Register in advance for this webinar: id W.ebEiE IDTh Dial: 669-900-6833 and enter Webinar ID: (Type *9 to raise hand to speak). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) Meeting ID: 930 G21G 773G SIP: 93062167736@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the folIowing instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instnuctions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Mayor calls for the item on which you wish to speak, click on l'raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to Page 2 City Council Agenda March 30, 2021 attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Tuesday, March 30, 2021, commencing at 6:30 p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROLL CALL ORDINANCES AND ACTION ITEMS 1.Consider adopting a resolution approv'mg, the purchase of properFy at 10455 Torre Avenue, Cupertino (APN 369-40-009) Recommended Action: 1. Adopt Resolution No. 21-023 approving the purchase of the property at 10455 Torre Avenue, Assessors' Parcel Number 369-40-009, from Rudd Charitab Stephen Unitrust (Seller), in the amount of $4,450,000, authorizing the City Manager to execute all necessary documents and related steps to complete the acquisition. 2. Approve increased budget appropriation of $4,450,000 in the General Fund-Non Departmental program for the purchase of the property. A - Draft Resolution STUDY SESSION 2.Review Council goals and prioritize potential Fiscal Year 2021-2022 City Work Program items Recommended Action: Review Council goals, prioritize items for the FY 2021-2022 City Work Program, and provide input A - FY 2021-2022 City Work Program Prioritization List 2 B - FY 2019-2020 City Work Program Items Delayed Due to COVID-19 C - FY 2020-2021 City Work Program Items D - Commission and Audit Committee Proposals for FY 2021-2022 City Work Program Page 3 City Council Agenda March 30, 2021 ADJOURNMENT The Cit'y of Cupertirto has adopted the provisions of Code of Civil Procedure §1094.6; 7itigation challengiyqg a fiyial decision of the City Cou;nci7 must be brought withiyq 90 days after a decisioyq is am;tovmced rmless a shorter time is required by State or Federal law. Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persorys must fire a petitioyi far reconsideration within ten calendar days of the date the City Clerk ynai7s notice of the City's decisiort. Reconsideration petitions must comply with tlie requiremertts of Cupertino Municipal Code §2.08.096. Contact the City C7erk's office for more information or go to http:/lwwzo.cupertino.org/cityclerk for a reconsideratiori petition form. 77? compliance with the Americans zoitli Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should cal7 the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meetiyig to arrayige for assistayice. In additioyq, upon request, iyi advance, by a persoyi with ct disability, meeting agendas and writings distributed for the meeting tliat are pub'Lic records wi77 be made available in the appropriate alternative format. A7?3/ writi;ngs or documeyits provided to a majority of the Cupertino Ci% Counci7 after pub7icatio;n oj the packet wi7l be made avaiLable for public inspection in the City Clerk's Office (ocated at City Hall, 10300 Torre Avertue, during normal business hours and in Counci7 packet archives Linked from the agenda/minutes page on the Cupertino web site. IMPORTANT NOTICE: Please be advised that pursua;nt to Cupertino MunicipaL Code 2.08.100 written communications sent to the Cupertino City Covmcil Commissioners or City staff co;ncerninga matter 07? the agenda are inc(uded as supp(ementa( materia7 to the agendized item. These written communications are accessib(e to the public through the City's,website and kept in packet archives. You are hereby admonished not to include any persortal or private information in written commurtications to the City that you do not voish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Page 4 !ENALTY :T 'llvl21 6:15 STED THE N TIC ' GENDA ON '-HE- BULLETIN B,0 D Y HALL Amended Regular Meeting Non-Televised Closed Ses4\a@\ NQ5) an Tele 4 (6:45) update Subject, Recommended Action and Staff Report for Item No. 15 Turf Management Sixth Amendment. TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the open session meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments for closed or open session by 4:30 p.m. on Tuesday, April 6 to the Courtcil at citycouncil@cupertino.org. These e-mail comments will also be forwarded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments for closed or open session during the times for public comment during the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instructions Page I CityCouncil Agenda April6,2021 -Members of the "public may provide oral public comments during the teleconference meeting-as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the City Council, click on the links below to access the closed and open session meetings: a CLOSED SESSION a ' - Members of the public may provide oral public comments in open session prior to the closed session teleconference meeting as follows: To address the City Council, click on the link below to register in advance and access the meeting: Online Join Meeting: https://cityofcupertino.zoom.us/j/94718744854 Phone Dial: 669-900-6833 and enter Meeting ID: 947 1874 4854 (Type *9 to raise hand to speak). OPEN SESSION Members of the public may provide oral public comments during the open session teleconference meeting as follows: Oral public comments will be accepted during the open session teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the City Council, click on the link below to register in advance and access the meeting: Online R e g i s t e r i n a d v a n c e f o r t h i s w e b i n a r : https://city6fcuperhno.zoom.us/webinar/register/WNrXyOaqhfR-WftEAiA9LJqA Phone Dial: 669-900-6833 and enter Webinar ID: 912 8578 7172 (Type *9 to raise hand to speak). Unregistered participants will be called on by the last four digits of their phone number. Page 2 City Council Agenda April 6, 2021 Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) Meeting ID: 912 8578 7172 SIP: 91285787172@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. '1/Vhen the Mayor calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. ROLL CALt - 6:15 PM CtOSED SESSION 1.$: Public Employee Employment (Gov't Code 54957(b)(1)); Title: City Attorney Recruitment. RECESS Page 3 City Council Agenda April 6, 2021 ROLL CALL - 6:45 PM OPEN SESSION PtEDGE OF AtLEGIANCE CEREMONIAI, MATTERS AND PRESENT ATIONS POSTPONEMENTS AND ORDERS OF THE DAY ORAL COMMUNICATIONS This portion of the meeting is reserved for perso;ns wishing to address the Council on any matter within the jurisdiction of the Counci7 and not on the agenda. The total time for Ora7 Communications will ordinar'dy be limited to one hour. Iridividua7 speakers are Limited to three (3) minutes. As necessary, the Chair may fitrther limit the time allowed to individual speakers, or reschedule remaining comments to the ertd of the meeting 07? a first come first heard basis, with priority given to students. In most case,s, State Law roill prohibit the Council from discussing or making any decisions with respect to a matter not listed 07? the agenda. A councilmember may, however, briefly respond to statements made or questions posed by speakers. A councilmember may also ask a question for clarification, provide a referertce for factua7 information, request staff to report back concern'mg a matter, or request that an item be added to a future City Counci7 agenda in response to public comment. REPORTS BY COUNCIL AND STAFF (10 minutes) 2. $: Brief reports on councilmember activities and brief announcements Recommended Action: . Receive brief reports on councilmember activities and brief announcements 3. $: City Manager update on emergency response efforts Recommended Action: Receive City Manager update on emergency response efforts 4. $: Report on Committee assignments Recommended Action: Report on Committee assignments CONSENT CALENDAR Urdess there are separate discussions and/or actions requested by council staff or a member of the public, it is requested that items under the Consent Calendar be acted on simultaneous[y. 5,%: Approve the February 6 City Council minutes Recommended Action: Approve the February 6 City Council minutes A - Draft Minutes (and Exhibit A) B - Exhibit A Page 4 City Council Agenda April 6, 2021 6. l: Approve the March 16 City Council minutes Recommended Action: Approve the March 16 City Council minutes A - Draft Minutes 7.l: Fiscal Year (FY) 2021-22 projects proposed to receive funding from the Road Maintenaitce and Rehabilitation Account (RMRA), created by Senate Bill I (SB 1) Recommended Action: Adopt Resolution No. 21-024to list FY 2021-22projects proposed to receive RMRA (SB 1) funding. Staff Reoort A - Draft Resolution 8. l: FY 2019-20 Comprehensive Annual Financial Report (CAFR) and related supplemental reports. Recommended Action: Accept the FY 2019-20 Comprehensive Annual Financial Report (CAFR) and related supplemental reports. Staff Rei'iort A - FY 19-20 CAFR B - FY 19-20 GAGAS C - FY 19-20 Appropriations Limit AUP D - FY 19-20 TDA E - FY 19-20 Investment AUP 9.l: Accept Accounts Payable for the period ending January 31, 2021. Recommended Action: Adopt Resolution No. 21-021 accepting Accounts Payable for the period ending January 31, 2021. A - Draft Resolution B - AP Report 10. l: Accept Accounts Payable for the period ending February 08, 2021 Recommended Action: Adopt Resolution No. 21-025 accepting Accounts Payable for the period ending February 08, 2021 A - Draft Resolution B - AP Report 11. $: Accept Accounts Payable for the period ending February 16, 2021 Recommended Action: Adopt Resolution No. 21-026 accepting Accounts Payable for the period ending February 16, 2021 A - Draft Resolution B - AP Report 12. $: Accept Accounts Payable for the period ending February 22, 2021 Recommended Action: Adopt Resolution No. 21-027 accepting Accounts Payable for the period ending February 22, 2021 Page 5 City Council Agenda April 6, 2021 A - Draft Resohrtion B - AP Report 13. $: Accept Accounts Payable for the period ending February 28, 2021 Recommended Action: Adopt Resolution No. 21-028 accepting Accounts Payable for the period ending February 28, 2021 A - Draft Resolution B - AP Report 14. $: Consultant agreement for the Residential and Mixed-Use Residential Design Standards Work Program item for the fiscal year 2020-21 and associated budget modification. Recommended Action: That the City Council adopt Resolution No. 21-029 (Attachment Ai to: 1) Award a consultant agreement for the Residential and Mixed-Use Residential Design Standards Work Program item for the fiscal year 2020-21; and 2) Authorize the City manager to negotiate and execute a consultant agreement with RRM Design Group to provide these services to the City, for an amount not to exceed $226,757; and 3) Approve a Budget Modification #2021-114 to increase appropriations in 100-71-702 750-090 by $75,757 for the residential and mixed-use residential design standards for the fiscal year 2020-21 Work Program. A - Draft Resolution B - Contract, Scope of Work, & Fee Estimate 15. $: Authorization of a Sixth Amendment to Agreement 15-206 between the City of Cupertino and Professional Turf Management, extending the contract for one year and resulting in $205,200 in new turf maintenance related expenses for FY 2021-22. Recommended Action: Approve the Sixth Amendment of Agreement 15-206 between the City of Cupertino and Professional Turf Management, extending the contract for one 7ear and resulting in $205,200 in new turf maintenance related expenses for FY 2021-22. A - Draft Agreement Sixth Amendment B - Original Agreement Amendments 1-5 SECOND READING OF ORDINANCES 16. $: Municipal Code Amendments to adopt glazing and lighting regulations to implement the Fiscal Year 2019/20 City Council Work Program items related to Dark Sky and Bird-Safe Design. (Application No. MCA-2019-003arid MCA-2019-004; Applicant: City of Cupertino; Location: City-wide) Page 6 City Council Agenda April 6, 2021 Recommended Action: That the City Council conduct the second reading and enact Ordinance No. 21-2225 "An Ordinance of the City Council of the City of Cupertino Amending City Code to add 19.102: Glass and Lighting Standards and to Amend Chapter 19.40 Residential Hillside (RHS) Zones, Chapter 19.60 General Commercial (GC) Zones, Chapter 19.72 Light Industrial (ML) and Industrial Park (MP) Zor+es, and Chapter 19.124 Parking Regulations to Implement Bird-safe and Dark Sky Policies," (Attachment A) which includes a finding that the proposed actions are exempt from CEQA. Staff Report A - Draft Ordinance No. 21-2225 B - Redlines from March 16 2021 PUB[IC HEARINGS 17. $: Consider whether to authorize the formal submission and processing of a General Plan Amendment Authorization for a change to the Land Use Designation from Low Density (1-5 DU/Ac.) to Low/ Medium Density (5-10 DU/Ac.), which would allow construction of four small lot single family homes where one single family home currently exists. Applicant(s): Homestead Homes; Application No(s) GPAAuth-2020-001; Location: 19820 Homestead Road APN# 316-04-064 Recommended Action: That the City Council conduct the public hearing and: 1) Find that the proposed application is exempt from CEQA; and 2) Adopt Resolution No. 21-030 approving the request for a General Plan Amendment; or deny the request for a General Plan Amendment. A - Draft Resolution B - City Council Policy for General Plan Amendment Application Procedures C - Project Plans D - Project Description E - Homestead Homes Feasibility Analysis, prepared by Kelly Snider of Land use Analysis Entitlement Services. dated November 5. 2020. F - Fiscal Analysis of the Homestead GPA Application, prepared by Economics and Planning Systems, Inc.. dated December 23. 2020 18. $: Fiscal Year (FY) 2021-22Community Development Block Grant (CDBG) Program and Below Market Rate (BMR) Affordable Housing Fund (AHF) funding allocations. Recommended Action: 1) Adopt Resolution No. 21-031 recommending the FY 2021-22 CDBG and BMR AHF funding allocations. 2) Authorize the City Manager to negotiate and execute FY 2021-22 CDBG and BMR AHF funding agreements. Page 7 City Council Agenda April 6, 2021 A - Draft Resolution B - FY 21-22 NOFA RFP C - FY 2021-22 CDBG and BMR AHF Funding Application Descriptions D- Housing Commission Resolution 21-01 19. $: Consider amendments to Cupertino Municipal Code Sections 19.56.030A (Table 19.56.030) and 19.56.030F (Density Bonus Ordinance) to incentivize the development of affordable housing by allowing for density bonuses of up to 40 percent (Application No: MCA-2021-002; Applicant: City of Cupertino; Location: Citywide. Recornrnended Action: That the City Council conduct the first reading of Ordinance No. 21-2226, "An Ordinance of the City Co'u"icil of the City of Cupertino Amending Cupertino Municipal Code Section 19.56.030A (Table 19.56.030) and 19.56.030F (Density Bonus Ordinance) to Incentivize the Development of Affordable Housing by Allowing for Density Bonuses of up to 40 Percent," which iricludes a finding that adoption of the ordinance is exempt from the California Environmental Quality Act. A - Draft Ordinance B- Sally Nielsen, Hausratli Economics Group, Economic Evaluation of City of Cupertino Housing Progarn to Incentivize the Production of Affordable Housing C - California Rural Legal Assistance Foundation and Western Center on Law & Pover'cy, Letter in Opposition to AB 2345 20. $: Consideration of Municipal Code Amendments to the Cupertino Municipal Code, Chapter I0.90, expanding existing policies to reduce exposure to secondhand smoke, including in multi-unit housing, entryways, public events, service areas, and outdoor worksites. Recommended Action: 1. Reintroduce with amendments and conduct the first reading of Ordinance No. 21-2227: "An Ordinance of the City Council of the City of Cupertino amending City Code Chapter 10.90 of Title 10 (Public Peace, Safety, and Morals) to prohibit smoking in multi-unit housing and certain outdoor areas," which adds setback requirements for designated smoking areas and includes detached ADUs and JADUs in the regulations; or 2. Conduct the second reading and enact Ordinance No. 21-2224 "An Ordinance of the City Council of the City of Cupertino amending City Code Chapter 10.90 of Title 10 (Public Peace, Safety, and Morals) to prohibit smoking in multi-unit housing and certain outdoor areas." Staff Report A - Draft Ordinance 21-2224 to Regtilate Smoking (First Reading Approved on 3/2/21) Clean B - Draft Ordinance 21-2224 to Regulate Smoking (First Reading Approved on 3/2/21i Redline C - Revised Draft Ordinance to Regulate Smoking Clean D - Revised Draft Ordinance to Regulate Smoking Redline E - March 2, 2021 Staff Report F - Tobacco Free Communities Policies in Saitta Clara County Page 8 City Council Agenda April 6, 2021 ORDINANCES AND ACTION ITEMS ORAL COMMUNICATIONS - CONTINUED (As necessary) COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS ADJOURNMENT The City of Cupertino has adopted the provisions of Code of Civi7 Procedure §1094.6; litigation chal(enging a fina7 decision of the City Courtcil must be brought zoith'm 90 days after a decision is aymovmced unless a shorter time is required by State or Federal Law. Prior to seeking judicia7 reviero of any adjudicatory (quasi-judicial) decision, i;nterested persons must file a petition for reconsideration with'm ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitioyis must comply with the requireme;nts of Cuperti'no Mu;nicipal Code §2.08.096. Contact the City Clerk's office for more information or go to http://wwzo.cupertino.org/cityclerk for a reconsideration petition form. 17? compliayice with the Americans with Disabilities Act (ADA), anyone who is plarming to attend this teleconference meeting roho is visualLy or hearing impaired or has any disabi(ity that rteeds specia7 assistance shoudd ca77 the City Clerk's Office at 408-777-3223, at 7east 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in ctdvance, by a persort with a disability, meeting agendas and writiyqgs distributed for the meet'mg that are public records wig( be made available in the appropriate alternative format. A??!/ writings or documents provided to a majority of the Cupertino City Cotozci7 after publication of the packet will be made available for public inspection in the City Clerk's Office 7ocated at City Hall, 10300 Torre Avemte, during norma7 business hours and in Council packet archives linked from tlie agenda/mi;nutes page 072 the Cupertino web site. IMPORTANT NOTICE: Please be advised that pursua;nt to Cupertino Municipal Code 2.08.100 written communications sertt to the Cupertino City Cotmcil Commissioners or City staff concerni;ng a matter on the agenda are included as supplementa7 material to the agertdized item. These written commtmications are accessible to the public through the City's website and kept iri packet archives. You are hereby admonished not to include any personal or private information in written commvmications to the City that you do not wish to make public; doing so shal7 constitute a waiver of any privacy rights you may have on the information provided to the City. Page 9 CITY OF CUPERTINO STATE OF CALIFORNT A DEPAR.T- PERJURYTHATOi'.I DATEi 'J' TELECONFERENCE MEETING WITHOUT A PHYSICAL LOCATION For more information: (408) 777-3200 l www.cuperfino.org CONDUCT OF BUSINESS The Mayor is the presiding officer of the City Council. Any member of the public may speak on any item on the agenda for up to three minutes. All statements and questions must be addressed to the Mayor. PUBIIC HEARINGS The City Council is required by law to hold public hearings on certain matters prior to making its decision. Notice to interested parties is given by legal advertisement in the local newspaper of general circulation at least 10 calendar days preceding the hearing date. Applications requiring public hearings include change of zoning, variances, use permits, and tentative maps. COUNCIL MEETINGS The City Council regularly meets the first and third Tuesdays of each month. These meetings are held at 6:45 p.m. Closed sessions, when needed, are normally held at 6:00 p.m. Closed sessions cover items such as personnel,litigation, or the sale, purchase, or lease of property. The law requires certain actions taken in closed session to be reported in open session. Urgent business, holidays, or election days may trigger special or adjourned meetings. These meetings will be noticed beforehand. AGENDAS, MINUTES, AND PACKETS AVAILABLE ON THE WEB Agendas, minutes, and packets for current and prior C3ty Council and Planning Commission meetings are available at www.cupertino.or@, or you can purchase the items on CD. CITY COUNCIL DECISION IS FINAL Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk's office for more information or go to www.http://www.cul'ertino.orz/index.as px?pa@e=l25 for a reconsideration petition form. City Council hearings serve as a venue for the discussion of sometimes divergent points of view. Please respect the opinions of others and refrain from cheering or clapping. That may delay the meeting or intimidate other persons wishing to express alternate views. Actions that disrupt the meeting will result in a warning, followed by removal if disruption continues. Oral public comments will be accepted during the te.leconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public,co@zent period for each agenda item. Identifying yourself is voluntary and. not required to attend the meeting or provide comments. FLOWCHART FOR HEARING ITEMS: ' Maaygoernindtaroldteumces 1 vClo,lutsncOirlmOeumtsbldeerscormepmourtn.lcaantyl0nssite l mrecommendatton ,__I qCuoeusntcioilnmsembersaskclarifyingi / Applicant or / j Councilmembers ask questions. / Appellant makes / For appeals of approvals, the / presentation / l applicantmayrespondto / (up to 10 mins.) / I appellants presentation. + Mayorinvitesmembersof +-i Speakers submit a Request to the public to speak about l Speak card, and are allowed up to the agenda item l 3 minutes per individual. Council i members may ask questions of i speakers.l Mayor Invites applicanUappellant to repond to public l (Mayohrecalorisnegsthe ) l Council holds initial discussions ' and/or a Councilmember makes a city motion and obtains a second. !otes on the - agen4s.,em The City Council then discusses and deliberates on the motion(s) and votes. I CUPERTINO CITY OF CUPERTINO AGENDA CITY COUNCIL This will be a teleconference meeting without a physical location. Tuesday, March 30, 2021 6:30 PM Televised Special Meeting (6:30) TELECONFERENCE / PUB[IC PARTICIP ATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in orie of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 4:30p.m. on Tuesday, March 30to the Council at citycouncil@cupertino.org. These e-mail comments will also be forwatded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments duri:ng the times for public comment during the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may provide oral public comments during the teleconference meeting as follows: Page I City Council Agenda March 30, 2021 Oral public comments will be accepted during the teleconference meeting. Comments may be made during 'loral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the City Council, click on the link below to register in advance and access the meeting: Online Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WNW3QNzHxSI2bgNkz3iIwmg Phone Dial: 669-900-6833 and enter Webinar ID: 930 6216 7736 (Type '9 to raise hand to speak). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) Meeting ID: 930 6216 7736 SIP: 93062167736@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date, browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Mayor calls for the item on which you wish to speak, click on l'raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to Page 2 City Council Agenda March 30, 2021 attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Tuesday, March 30, 2021, commencing at 6:30 p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROLL CAL[ ORDINANCES AND ACTION ITEMS 1.l: Consider adopting a resolution approving the purchase of property at 10455 Torre Avenue, Cupertino (APN 369-40-009). Recommended Action: 1. Adopt Resolution No. 21-023 approving the purchase of the property at 10455 Torre Avenue, Assessors' Parcel Number 369-40-009, from Rudd Charitab Stephen Unitrust (Seller), in the amount of $4,450,000, authorizing the City Manager to execute all necessary documents and related steps to complete the acquisition. 2. Approve increased budget appropriation of $4,450,000 in the General Fund-Non Departmental program for the purchase of the property. Staff Rei:iort A - Draft Resolution STUDY SESSION 2.Review Council goals and prioritize potential Fiscal Year 2021-2022 City Work Program items Recommended Action: Review Council goals, prioritize items for the FY 2021-2022 City Work Program, and provide input A - FY 2021-2022 City Work Program Prioritization List 2 B - FY 2019-2020 City Work Program Items Delayed Due to COVID-19 C - FY 2020-2021 City Work Program Items D - Commission and Audit Committee Proposals for FY 2021-2022 City Work Program Page 3 City Council Agenda March 30, 2021 ADJOURNMENT The City of Cupertino has adopted the provisions of Code of Civi7 Procedure F31094.6; Litigation challengiyig a final decision of the City Counci7 must be brought within 90 days after a decision is annovmced vtrdess a shorter tiyne is required by State or Federal Law. Prior to seeking judicial reviero of any adjudicatory (quasi-judicia7) decision, irtterested persons must fire a petitioyi for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decisio;n. Reconsideration petitions must comply roith tlie requiremertts of Cupert'mo Municipa7 Code §2.08.096. Contact the City Clerk's office for more information or go to http://wwvo.cupertino.org/cityc7erk for a reconsideration petition form. 77? comp7iartce with the Americans with Disabilities Act (ADA), anyone who is planning to attertd this teteconference meet'mg who is visually or hearing impaired or has any disability that needs specia7 assistance should call the City Clerk's Office at 408-777-3223, at 7east 48 hours in advance of the meetirtg to arrange for assistartce. In addition, upoyi request, iyi advarice, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records wiL7 be made available 'm the appropriate alternative format. Art3/ writings or documents provided to a majority of the Cupertino City Council after publication oj the packet roill be made available for public inspection in the City Clerk's Office 7ocated at City Hail, 10300 Torre Avenue, during normal business Jiours and in Council packet archives linked from the agenda/minutes page 07? the Cupertino web site. IMPORTANT NOTICE: Piease be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissio'ners or City staff concerning a matter 072 the agenda are irtcluded as supplemental materia7 to the agendized item. These written communications qre accessible to the public through the City's website and kept in packet archives. You are hereby admonished riot to i;nclude any personal or private information in written comrmmications to the City t7iat you do not zoish to make public; doing so shall constitute a zoaiver of any privacy rights you may have 07? the information provided to the City. Page 4 THECITYCOUNCIL ANDSTAFF CITY COUNCIL Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one- year term. The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council. These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission, Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission, Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission. Council members also serve on a variety of regional bodies, including: - Association of Bay Area Governments League of California Cities Santa Clara County (SCC) Cities Association SCC Emergency Preparedness Council SCC Library District SCC Emergency Preparedness Commission Santa Clara Valley Water Commission and Water District SCC Transportation Authoritym West Valley Mayors and Managers STAFF The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the advisor to the City Council as a whole. TYPES OF COUNCIL ACTIONS ORDINANCES Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which time the summary of the ordinance is published in a local newspaper approved for this purpose. RESOLUTIONS Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific actions. These go into effect when adopted. APPEALS Any interested person, including a Council member, may appeal a Planning Commission or Director of Community Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14 calendar days of the mailing of the notice of the decision. RECONSIDERATION Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code j2.08.096. Contact the City Clerk's office for more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a reconsideration petition form. COMMUNICATING WITH COUNCIL All Council members: Darcy Pau Liang Chao Kitty Moore Hung Wei Jon Robert Willey Executive Assistant City Hall citycouncil@cupertino.org DPaul@cupertino.org LiangChao@cupertino.org Kmoore@cupertino.org HWei@cupertino.org JWilley@cupertino.org AshleyS@cupertino.org www.cupertino.org 408 777-3195 408 777-3192 408 777-1398 408 777-3139 408 777-3193 408 777-8204 408 777-CITY Please note: the City Council discourages submission of written materials on the day of the meeting as this does not provide enough time to give the materials fair evaluation. If you must provide written materials on the day of the meeting, as least one copy must be given to the City Clerk for the permanent record, and ten copies are preferred. NEWS AND NOTICES FROM CITY HALL EMAIL Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify TELEVISION The City Channel broadcasts City Council and Planning Commission meetings, as well as agenda previews, public service announcements, and other programs of community interest, on Channel 26 in Cupertino. The meetings are shown at these times: Tuesday (live) Thursday (replay) INTERNET City Council and Planning Commission videos are available on demand at www.cupertino.org. Select I Want To, View City Council meetings". Friday (replay) 10:00 a.m. Saturday (replay) 9:00a.m. 6 :45 p.m. 7 :00 p.m. News and community information can also be found at: https://www.facebook.com/cityofcupertino/ https://twitter.com/CityofCupertino https://www.instagram.com/cityofcupertino AUDIO Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages, and emergency announcements. USEFUL TELEPHONE NUMBERS City of Cupertino (City Hall) Fire (Emergency) Fire (Non-Emergency ) Garbage Gas & Electricity Recreation & Community Services Police (Emergency) Police (Non-Emergency) Public Health Sanitary Sewers Water General Information and Comments Santa Clara County Fire Dept. dispatch Santa Clara County Fire Dept. Recology South Bay Pacific Gas & Electric (PG&E) Quinlan Community Center Santa Clara County Sheriff dispatch Santa Clara County Sheriff Santa Clara County Public Health Cupertino Sanitary District San Jose Water California Water (408) 777-CITY 911 (408) 378-4010 (408) 725-4020 1-800-7 43-5000 (408) 777 -3120 911 (408) 868-6600 (408) 732-3720 (408) 253-7071 (408) 279-7900 (650) 917-0152 CUPERTINO TAC P.AAGW yy, -M-F-NT,STTB!il'4aT)ER@PEN4LT,YOF TELECONFERENCE / PUBLIC PARTICIPATION INFORMATIO SPREAD OF COVID-19 :!MjNATURE 0 HE[P STOP THE In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) E-mail commertts for the closed session by 4:30 p.m. on Wednesday, March 24 to the Council at citycouncil@cupertino.org. These e-mail comments will also be forwarded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments for the closed session during the time for public comment before the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may provide oral public comments in open session prior to the closed session teleconference meeting as follows: To address the City Council, click on the link below and access the meeting: Online Please click the link below to join the meeting: https://cityofcupertino.zoom.us/j/97055455427 Page I City,Council Agenda March 24, 2021 Phone Dial 669-900-6833 and enter Meeting ID: 970 5545 5427 (Type *9 to raise hand to speak) Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. If you wish to make an, oral public comment but do not wish to provide your name, you rriay say "Cupertino Resident" or similar designation. 3, When the Mayor calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Wednesday, March 24, 2021, commencing at 6:15 p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING RO[L CALL CLOSED SESSION Page 2 City Council Agenda March 24, 2021 1.l: Conference with Legal Counsel - Existing Litigation. Pursuant to Government Code Section 54956.9(d)(1), conference with Legal Counsel regarding existing litigation: a. Huang Family v. City of Cupertino, Santa Clara County Superior Court Case No. 19CV347316. b. City of Arcata et al. v. Pacific Gas & Electric Co., San Francisco Cointy Superior Court Case No. CGC-20-585483 2. l: Conference with Legal Counsel - Anticipated Litigation. Initiation of litigation pursuant to Government Code Section 54956.9(d)(4) (three potential cases). ADJOURNMENT The City of Cupertino has adopted the provisions of Code of Civi7 Procedure §1094.6; litigation challenging a fina7 decision of the City Courtci7 must be brought roithiyi 90 days after a decisioyq is aymouiiced unless a shorter time is required by State or Federa7 law. Prior to seeking judicia7 review of any adjudicatory (quasi-judicial) decision, interested persons must fire a petition for reconsideration within teiq calendar days of the date the City C7erk mails notice of the City's decision. Reconsideration petitioyqs must comply zoith the requireme;nts of Cupertino Municipal Code §2.08.096. Contact the City Clerk's office for more information or go to http://www.cupertino.org/cityclerk for a reconsideration petition form. 17? compliance with the Americans roith Disabilities Act (ADA), anyone who is plamii;ng to attend this teleconference meeting zoho is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the meetirxg to arrartge for assistayzce. h't additioyq, upoyi request, 'm advayice, by a persoyi with a disability, meetiyig agendas ayqd writ'mgs distributed for the meeting tliat are public records wil7 be made available in the appropriate alternative formctt. A7?!{ writings or documeyits provided to a majority of the Cupertirxo City Counci7 after publication of the packet wil7 be made available for public iyispection'ni the City CLerk's Office Located at City Hail, 10300 Torre Avenue, dur'mg norma( business hours and in Council packet archives linked from the agenda/minutes page 07? the Cupertino web site. IMPORTANT NOTICE: Please be advised that pursuayqt to Cupertino Muyiicipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter 07? the agenda are included as supplemental material to the agendized item. These written commvmications are accessible to the public through the City's website and kept iyq packet archives. You are hereby admonislied yiot to i;nclude any personal or private information in writte;n comrmmicatiorts to the City that you do not zoish to make public; doing so shaL7 constitute a waiver of any privacy rig7its you may have on the information provided to the City. Page 3 CITY OF STATE OF CALIFORNIA QM\3" cYry oF cupp' - D TELECONFERENCE MEETING WITHOUT A PHYSICAL LOCATION For more information: (408) 777-3200 I www.cupertino.org CONDUCT OF BUSINESS The Mayor is the presiding officer of the City Council. Any member of the public may speak on any item on the agenda for up to three minutes. All statements and questions must be addressed to the Mayor. City Council hearings serve as a venue for the discussion of sometimes divergent points of view. Please respect the opinions of others and refrain from cheering or clapping. That may delay the meeting or intimidate other persons wishing to express alternate views. Actions that disrupt the meeting will result in a warning, followed by removal if disruption continues. Oral public comments will be accepted during the teleconference meeting. Comments may be maae'during "oral corr;munications" for matters not on the agenda, and during the public comment period for each agenda item. Identifying yourself is voluntary and not required to attend the meeting or provide comments. PUBLIC HEARINGS The City Council is required by law to hold public hearings on certain matters prior to making its decision. Notice to interested parties is given by lega advertisement in the local newspaper of general circulation at least 10 calendar days preceding the hearing date. Applications requiring public hearings include change of zoning, variances, use permits, and tentative maps. COUNCIL MEETINGS The City Council regularly meets the first andthirdTuesdaysofeachmonth. These meetings are held at 6:45 p.m. Closed sessions, when needed, are normally held at 6:00 p.m. Closed sessions cover items such as personnel,litigation, or the sale, purchase, or lease of property. The law requires certain actions taken in closed session to be reported in open session. FLOWCHARTFORHEARINGITEMS: . i Maaygoernindtaroldteumces <* VClo,lutsncoirlmOeumtsbldeerscOrmepmourtnllcaantyl0nssite I mrecommenatlOn H cquoeusntclo:inmsembers ask clarifying , + Applicant or / i Councilmembers ask questions. ,' App_ell_a_nt m_akes /_ __ _ Fo_r_ap_p_e__also_f_a_pp_rov_a_ls,_t_h_e _ __ presentation / i applicantmayrespondto ' (up to 10 mins.) / i appellants presentation.-l + Mayorinvitesmembersof 4--1 Speakers submit a Request to the public to speak about i Speak card, and are allowed up to the agenda item i 3 minutes per individual. Council i members may ask questions of i speakers.+ Mayor Invites applicant/appellant to repond to public + (vayohrecalorisnegsthe ) + Council holds initial discussions and/or a Councilmember makes a 'City Council' motion and obtains a second. yofeson'ha ' TheCityCouncilthendiscussesand - agendanam deliberates on the motion(s) and VOTES. aa I is* i iaaiii ai i s 0 I II I I Ill 101 I I II I II I n i tr i it in nn ui un i n x i m at nr nm i i t i n n i i aa * i i ii a ia i i iia i rnna I 0% 1111111- Urgent business, holidays, or election elays may trigger special or adjourned meetings. These meetings will be noticed beforehand. AGENDAS, MINUTES, AND PACKETS AVAILABLE ON THE WEB - -Agendas, minute-s,- -a current and prior City Council and Planning Commission meetings are available at www.cupertino.org, or you can purchase the items on CD. CITI COUNCIL DECISION IS FINAL Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk's office for more information or go to www.http://www.cupertino.org/index.as for a reconsideration petition form. CITY OF CUPERTINO AGENDA CUPERTINO CITY COUNCIL This will be a teleconference meeting without a physical Iocation. Tuesday, March 16, 2021 5:45 PM Amended Televised Special Meeting Study Session (5:45) and Regular City Council Meeting (6:45) Amended on 3/11/2021 at 5:13 pm to add the staff report for Special Meeting Study Session Item No. 1. TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 4:30p.m. on Tuesday, March 16to the Council at citycouncil@cupertino.org. These e-mail comments will also be forwarded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may provide oral public comments during the teleconference Page I City Council Agenda March 16, 2021 meeting as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the City Council, click on the link below to register in advance and access the meeting: Online Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WNpE6zBIJeRgGmTjHn415Gig Phone Dial: 669-900-6833 and enter Webinar ID: 931 8177 5740 (Type *9 to raise hand to speak). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) Meeting ID: 931 8177 5740 After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Mayor calls for the item on which you wis'h to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. Page 2 City Council Agenda March 16, 2021 In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CAtL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Tuesday, March 16, 2021, commencing at 5:45 p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROLI, CALL STUDY SESSION 1.Discussion regarding the County Board of Supervisors consideration of Measure A funded potential acquisition of the shopping center site located at 10591 N. De Anza Blvd. Cupertino, where Outback Steakhouse was located. Recommended Action: Discussion regarding the County Board of Supervisors consideration of Measure A funded potential acquisition of the shopping center site located at 10591 N. De Anza Blvd. Cupertino, where Outback Steakhouse was located. ADJOURNMENT REGULAR MEETING PLEDGE OF ALLEGIANCE ROLL CALL CEREMONIAL MATTERS AND PRESENT ATIONS 1.$: Certificates of Recognition for the winner and runner-up of the Drafting Cupertino's Future Essay Contest. Recornrnended Action: Present certificates of recognition for the winner and runner-up for the Drafting Cupertino's Future Essay Contest. Page 3 City Council A - Certificates of Recognition Agenda Mardl 16, 2021 POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Council 07? any matter zoithin the jurisdiction of the Council and not on the agenda. The total time for Oral Commwications wil7 ordinarily be Limited to one hour. Individual speakers are limited to three (3) minutes. As necessary, the Chair may further 7imit the time auozoed to i;ndividuar speakers, or reschedule remaining comments to the ertd of the meeting 072 a first come first heard basis, with priority givert to students. In most cases, State law zoill prohibit the Council from discussing or making arxy decisions roith respect to a matter not listed o;n the ageryda. A councilmember may, however, briefly resportd to statements made or questions posed by speakers. A counci(member may a(so ask a question for clarfication, provide a referertce for factual information, request staff to report back concern'mg a matter, or request that arx item be added to a future City Couttcil agetida in response to pub7ic comment. REPORTS BY COUNCIL AND STAFF (10 minutes) 2. $: City Manager update on emergency response efforts Recommended Action: Receive City Manager update on emergency response efforts 3. $: Report on Committee assignments CONSENT CALENDAR Unless there are separate discussions andlor actio'ns requested by council, staff or a member of the public, it is requested that items urtder the Consent Ca7ertdar be acted O?? simuttaneous7y. 4.$: Approve the Febrriary 6 City Council minutes Recornrnended Action: Approve the February 6 City Council minutes A - Draft Minrites and Exhibit A additional redlines B - Draft Minutes and Exhibit A clean version C - Draft Exhibit A dean version 5. $: Approve the Mar* 2 City Council minutes Recommended Action: Approve the March 2 City Council minutes A - Draft Minutes 6.l: Set application deadline and interview dates for six terms expiriiig on the Teen Cornrnission. Page 4 City Council Agenda March 16, 2021 Recommended Action: Set application deadline and interview dates for six terms expiring on the Teen Commission and approve: 1.) Applications due in the City Clerk's office by 4:30 p.m. on Friday, May 7; and 2.) Interviews held beginning at 5:30 p.m. on Monday, May 24 and Tuesday, May 25 (as needed) A - Adopted Resolution Governing Teen Commission Recniitment $: Consider Renewal of Friendship City Relationships Recommended Action: Approve renewal of Friendship City relationships with Taichiu'ig and Yilan Staff Report A - Policies and Guidelines on Sister Cities, Friendship Cities, and International Delegations B - Cupertino Friendslup Cities List C - Cupertino-Taichruig Friendslnp City Committee Activity Report D - (upertiiio-Yilan Friendship City Committee Activity Report $: Accept Accounts Payable for the period ending January 11, 2021 Recommended Action: Adopt Resolution No. 21-018 accepting Accounts Payable for the period ending January 11, 2021 A - Draft Resolution B - AP Report l: Accept Accounts Payable for the period ending January 19, 2021 Recommended Action: Adopt Resolution No. 21-019 accepting Accounts Payable for the period ending January 19, 2021 A - Draft Resokition B - AP Report 10. $: Accept Accounts Payable for the period ending January 25, 2021 Recommended Action: Adopt Resolution No. 21-020 accepting Accomts Payable for the period ending January 25, 2021 A - Draft Resolution B - AP Report 11. l: Accept Accounts Paya'ble for the period ending January 31, 2021 Recommended Action: Adopt Resolution No. 21-021 accepting Accounts Payable for the period ending January 31, 2021 A - Draft Resolution B - AP Report 12, l: Approval of a Professional Services Contract between the City of Cupertino and Kimley-Horn and Associates, Inc., for design of the De Anza Boulevard and McClellan Road/Pacifica Drive Intersection Modifications Project. Page 5 City Council Agenda March 16, 2021 Recommended Action: Authorize the City Manager to execute a Professional Services Contract between the City of Cupertino and Kirnley-Hom and Associates, Inc., in an amount not-to-exceed $324,410 for design of the De Anza Boulevard and McClellan Road/Pacifica Drive Intersection Modifications Project. A - Draft Contract 13. $: Approval of a Master Agreement between the City of Cupertino and Mesiti-Miller Engineering, Inc. (MME) to provide civil engineering services on various Capital Improvement Projects. Recommended Action: Authorize the City Manager to execute a Master Agreement between the City of Cupertino and MME, Inc., iit the amount not to exceed $300,000 for a term of approximately three years. A - Draft Agreement SECOND READING OF ORDINANCES PUBLIC HEARINGS 14. $: Municipal Code Amendments to adopt glazing and lighting regulations to implement the Fiscal Year 2019/20 City Coiu'icil Work Program items related to Dark Sky and Bird-Safe Design. (Application No. MCA-2019-003and MCA-2019-004; Applicant: City of Cupertino; Location: City-wide) Recommended Action: 'That the City Council conduct the first reading of Ordinance No 21-2225 "An Ordinance of the City Council of the City of Cupertino Amending City Code to add 19.102: Glass and Lighting Standards and to Amend Chapter 19.40 Residential Hillside (RHS) Zones, Chapter 19.60General Commercial (GC) Zones, Chapter 19.72 Light Industrial (ML) and Industrial Park (MP) Zones, and Chapter 19.l24Parking Regulations to Implement Bird-safe and Dark Sky Policies." (Attachment A) which includes a finding that the proposed actions are exempt from CEQA. As an alternative to conducting the first reading, the City Council could conduct the second reading of Ordinance No. 20-2219, the Bird-safe only regulations, to implement previously introduced regulations (Attadunent B), which includes a finding that the proposed actions are exempt from CEQA. Subsequently, the Council could conduct the first reading of the Dark Sky regulations, to incorporate dark sky regulations into the Bird-safe only Ordinance (Attachment C), whiai also includes a finding that the proposed actions are exempt from CEQA, Page 6 City Council Agenda March 16, 2021 Staff Reoort A - Bird-Safe and- Dark-Sky Ordinance B - Ordinance No. 20-2210 (Bird-Safe Onlv Ordinance) C - First Reading of Dark Sky regs incorporated into Bird Safe regs D - Bird-Sensitive Areas Map E - Glass Treatments F - Letter from (upertino Cliamber of Commerce ORDINANCES AND ACTION ITEMS 15, $: Consider adopting a resolution affirming the City's commitment to stand in solidarity with the Asian and Pacific Islander community Recommended Action: Adopt Resolution No. 21-022 affirming the City's commitment to stand in solidarity with the Asian and Pacific Islander community A - Draft Resolution 16. l: 2020 General Plan Annual Report, including the General Plaii Annual Housing Element Progress Report. Recornrnended Action: That the City Coincil receive the General Plan Annual Review Report, including the General Plan Annual Housing Element Progress Report (Attachments A and B) and provide any input to staff. Staff Reoort A - General Plan Annual Report B - General Plan Annual Housing Element Progress Report ORAL COMMUNICATIONS - CONTINUED (As necessary) COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS ADJOURNMENT The Cih) of Cupertino has adopted the provisiorts of Code of Civil Procedure §1094.6; litigation challenging a final decision of the City Courtcil must be brought rnithirt 90 days after a decision is artrtounced unless a shorter time is required by State or Federal Law. Prior to seeking judicia7 review of any adjudicatory (quasi-judicial) decisiort, interested persons must file a petition for reconsideration within terx calendar days of the date the City Clerk mails notice of the City's decisiort. Reconsideration petitions must comply with the requirements of Cupert'mo Municipa[ Code §2.08.096. Contact the Cih) Clerk's office. for more information or go to htfp://www.cupertino.org/cih)clerk for a reconsiderahon petitiort form. In compliance with the Americans with Disabilities Act (ADA), anyone who is p7a;tming to attend this telecortference meeting who is visually or hearing impaired or has any disability that rteeds special assistartce should cau the City Clerk's Office at 408-777-3223, at least 48 hours irt advance of the Page 7 City Council Agenda March 16, 2021 meeting to arrange for assistartce. by addition, upon request, in advance, by a person with a disab'dity, meeting agertdas and writings distributed for the meeting that are public records will be made avai7able in the appropriate alternative format. Any writings or documents provided to a majority of the Cupertino City Council after publicatiorx of the packet roill be made ava'dable for public inspection in the Cih) Clerk's Office Located at City Hall 10300 Torre Avettue, during norma7 business hours and in Courtcil packet archives linked from the agenda/miamttes page 072 the Cupertino web site. IMPORTANT NOTICE: P4ease be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council Commissioners or City staff concerning a matter 072 the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's zoebsite and kept in packet archives. You are hereby admonished not to irtclude any personal or private i4ormation'm zoritten comrmmications to the Cih) that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Page 8 THECITYCOuNCIL ANDSTAFF CITY COUNCIL Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one- yearterm. The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council. These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission, Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission, Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission. Council members also serve on a variety of regional bodies, including: - Association of Bay Area Governments League of California Cities - Santa Clara County (SCC) Cities Association SCC Emergency Preparedness Council SCC Library District SCC Emergency Preparedness Commission Santa Clara Valley Water Commission and Water District SCC Transportation Authoritym West Valley Mayors and Managers STAFF The C!ty Manager and the City Attorney are appointed by the Council. The City Manager is responsible for interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the advisor to the City Council as a whole. TYPES OF COUNCIL ACTIONS ORDINANCES Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which time the summary of the ordinance is published in a local newspaper approved for this purpose. RESOLUTIONS Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific actions. These go into effect when adopted. APPEALS Any interested person, including a Council member, may appeal a Planning Commission or Director of Community Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14 calendar days of the mailing of the notice of the decision. RECONSIDERATION Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk's office for more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a reconsideration petition form. COMMUNICATING WITH COUNCIL All Council members: citycouncil@cupertino.org DarcyPaul DPaul@cupertino.org (408)777-3195 Liang Chao LiangChao@cupertino.org (408) 777-3192 Kitty Moore Kmoore@cupertino.org (408) 777-1398 HungWei HWei@cupertino.org (408)777-3139 Jon Robert Willey JWilley@cupertino.org (408) 777-3193 Executive ASSiStant AshleyS@cupertino.org (408) 777-8204 CityHall www.cupertino.org (408)777-CITY Please note: the City Council discourages submission of written materials on the day of the meetinz as this does not provide enough time to give the materials fair evaluation. tf j/all must provide written materials On the day of the meeting, as least one copy must be given to the City Clerk for the permanent record, and ten copies are preferred. NEWS AND NOTICES FROM CITY HALL i EMAIL Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify TJ:LEVISION The City Channel broadcasts City Council and Planning Commission meetings, as well as agenda previews, public ' service announcements, and other programs of community interest, on Channel 26 in Cupertino. The meetings are shown at these times: Tuesday (live) 6:45p.m. Friday(replay) ID:OOa.m. Thursday (replay) 7:00p.m. Saturday (rep'lay) 9:00a.m. INTERNET City Council and Planning Commission videos are available on demand at www.cupertino.org. Select 'l Want To, View City Council meetings". News and community information can also be found at: https://www.facebook.com/cityofcupertino/ https://twitter.com/CityofCupertino https://www.instagram.com/cityofcupertino AUDIO Tune into Radio Cupertino, 1670 AM, for meeting announcements,. public service messages, and emergency announcements. ' IOlllllllllljlllllljllljlljll julalffljllllllj H I jl II 11jlll I 11111 Illlll.l.ill Ill Ill 01111 II Ill I.lll.lllN lll I I 11101 110 I 1.11111 I.lll.j.lul 1111 I 101111 nnmun n n n i nun un i ii a ii i i ai i a i * a a i i aaiii*asi i i si** 1% 101101 USEFULTELEPHONENUMBERS City of Cupertino (City Hall) General Information and Comments (408) 777-CITY Fire (Emergency) Santa Clara County Fire Dept. dispatch 911 Fire (Non-Emergency ) Santa Clara County Fire Dept. (408) 378-4010 Garbage RecologySouthBay (408)725-4020 Gas- & Electricity Pacific Gas & Electric (PG&E) 1-800-743-5000 Recreation & Community Quinlan Community Center (408) 777-3120 Services Police (Emergency) Santa Clara County Sheriff dispatch 911 Police(Non-Emergency) SantaClaraCountySheriff (408)868-6600 Public Health Santa Clara County Public Health (408) 732-3720 SanitarySewers CupertinoSanitaryDistrict (408) 253-7071 Water SanJoseWater (408)279-7900 CaliforniaWater (650)917-0152 CUPERTINO This will be TELECONFERENCE / PUBLIC PARTICIPA SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. comment on an item on the agenda may do so in theMembers of the public wishing to following ways: 1) E-mail comments for the closed session Council at citycouncil@cupertino.org. These Councilmembers by the City Clerk's office website after the meeting. by 4:30 p.m. on Tuesday, February 23 to the e-mail comments will also be forwarded to before the meeting and posted to the City's 2) E-tt,ail comments for the closed session during the time for public comment before the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may provide oral public comments in open session prior to the closed session teleconference meeting as follows: To address the City Council, click on the link below and access the meeting: Online Please click the link below to join the meeting: https://cityofcupertino.zoom.us/j/97852047339 Page I City Council Agenda February 23, 2021 Phon6 Dial 669-900-6833 and enter Meeting ID: 978 5204 7339 (Type *9 to raise hand to speak) Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browsed: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. If you wish to make an oral public comment but do not wish to provide your name, you may say IICupertino Resident" or similar designation. 3. When the Mayor calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CAtL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Tuesday, February 23, 2021, commencing at 6:00p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROLL CAtt CLOSED SESSION Page 2 City Council Agenda Febtuary 23, 2021 1.$: Conference with Legal Counsel - Existing Litigation. Pursuant to Government Code Section 54956.9(d)(1), conference with Legal Counsel regarding existing litigation: a. Huang Family v. City of Cupertino, Santa Clara Cor'u"ity Superior Court Case No. 19CV347316. b. Carla Dearmitt v. City of Cupertino, Santa Clara County Superior Court Case No.: 20CV367431 c. City of Arcata et al. v. Pacific Gas & Electric Co., San Francisco County Superior Court Case No. CGC-20-585483 d. Peter Plotzker v. City of Cupertino, Santa Clara County Superior Court Case No.: 19CV354371 2. $: Conference with Legal Counsel - Anticipated Litigation. Initiation of litigation pursuant to Government Code Section 54956.9(d)(4) (two potential cases) ADJOURNMENT Tlie City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; Litigation cha71enging a final decision of the City Council must be brought within 90 days after a decision is anriounced vmless a shorter time is required by State or Federa7 Law. Prior to seekiyig judicial reviero of any adjudicatory (quasi-judicia7) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City CLerk ma'ds ;notice of the City's decision. Recorisideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City C(erk's office for more informatioyi or go to http://wwzo.cupertino.org/cityclerk for a reconsideration petition form. by compliance with the Americans with Disabi(ities Act (ADA), anyone who is planning to attend this te7econference meeting who is visually or hearing impaired or has a'ny disability that needs special assistance shotdd ca77 tlie City C7erk's Office at 408-777-3223, at Least 6 hours in advance of the meeting to arrange for assistance. Irt addition, upon request, in advance, by a person with a disability, meetirig agendas and writings distributed for the meet'mg that are public records wil7 be made available iyi the appropriate alternative format. Any writings or documents provided to a majority of the Cupertino City Council after publication o7 the packet wil7 be made availab(e for public inspection iri the City Clerk's Office Located at City Hall, 10300 Torre Avemte, during norma7 business hours and in Council packet archives l'mked from the agenda/minutes page 072 the Cupertino web site. IMPORTANT NOTICE: P4ease be advised that pursua;nt to Cupertino Municipal Code 2.08.100 written commuyiications sent to the Cupertino City Council Commissioners or City staff concerning a matter on the agenda are 'trtchtded as supplemental materia7 to the agendized item. These written Page 3 City Council Agenda February 23, 2021 comm;imications are accessible to the pub(ic through tlie City's website and kept in packet archives. You are hereby admonished ;not to include any personal or private information in writtert comrmmications to the City that you do not wish to make public; doing so shall constitute a waiver of a;ny privacy rights you may have 07? the information provided to the City. l Page 4 CITY OF CUPERTINO STATEOFCALIFORNIA ii Jss. EMPLOYEp,QF a'QigJ:'ITY OF CUPERTINO MENT, STATE TjN[) ER PE T 'ffli TELECONFERENCE MEETING WITHOUT A PHYSICAL LOCATION For more information: (408) 777-3200 I www.cupertino.org CONDUCT OF BUSINESS The (nayor is the presidin(,/officei of 'the' CitQE6uHciN ;Q9. ri'iJer of *,';'the, public may speak on any item on the agenda for up t.o.three ,mianyte-.;aF'rffents: arid 'qiyestions must be,)dd;e-.i:;ed % theY City Council hearings serve as ayenue for the discussion of some{times divergent points of view. Please respect the opinions of others and refrain from ch,eering or clapping. That may delay the meeting or intimidate other persons wishing to express alternate views. Actions that disrupt the meeting will result in a warning, followed by removal if disruption continues. Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. Identifying yourseff is volunfar9 and not required to attend the meeting or provide comments. - ' ' "" II I #0# #l - - ==- - = =- = - - = = -= --- = - - - -- == - - === = - - = ==- - - = - =- = = = -l #l I I * ana A - = a * s 0 0 01 ii - -- ---a* 01 a == - - - - - - -- I FLOWCHART FOR HEARING ITEMS: Maaygoernnokaro:dteumces t vCiosiutsncorlmoeumtsbi:erscormepmou'nicaangonssle. l mrecommenalOn ,__l qCuoeusntcoilnmsembersaskclarifying + / Applicant or / Councilmembers ask questions. / Appellant makes / For appeals of approvals, the / presentation / i applicantmayrespondto / (up to 10 mins.) / l appellants presentation. + Mayorinvitesmembersof +--l Speakers submit a Request to the public to speak about l Speak card, and are allowed up to the agenda item i 3 minutes per individual. Council i members may ask questions of l speakers.+ Mayor Invites applicant/appellant to repond to public + (Mayohrecalorlsnegs the ) + Council holds initial discussions and/or a Councilmember makes a ci, counci, motion and obtains a second. votes on the _ agendaitem The City Council then discusses anddeliberates on the motion(s) and votes. J PUBLICHEARINGS i The City Council is required by law to hold public hearings on certain matters prior to making its decision. Notice to interested parties is given by legal advertisement in the local newspaper of general circulation at least 10 calendar days preceding the hearing date. Applications requiring public hearings include change of zoning, variances, use permits, and tentative maps. COUNCIL MEETINGS The City Council regularly meets the first and third Tuesdays ofeach month. These meetings are held at 6:45 p.m. Closed sessions, when needed, are normally held at 6:00 p.m. Closed sessions cover items such as personnel,litigation, or the sale, purchase, or lease of property. The law requires certain actions taken in closed session to be reported in open session. Urgent business, holidays, or election days may trigger special or adjourned meetings. These meetings will be noticed beforehand. AGENDAS, MINUTES, AND PACKETS AV AILABLE ON THE WEB Agendas, minutes, and packets for current and prior City Council and Planning Commission meetings are available at www.cupertino.org, or you can purchase the items on CD. CITY COUNCIL DECISION IS FINAL Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk's office for more information or go to www.http://www.cupertino.orz/index.as for a reconsideration petition form. CUPERTINO CITY OF CUPERTINO AGENDA CITY COUNCIL This will be a teleconference meeting without a physical location. Tuesday, February 16, 2021 5:30 PM Televised Special Meeting Study Session (5:30) and Regular City Council Meeting (6:45) TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 4:30p.m. on Tuesday, February 16to the Council at citycouncil@cupertino.org. These e-mail comments will also be forwarded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may provide oral public comments during the teleconference meeting as follows: Page I City Council Agenda February 16, 2021 Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the City Council, click on the link below to register in advance and access the meeting: Online Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WNOyIgaibLRx-sQ9gtnATMOw Phone Dial: 669-900-6833 and enter Webinar ID: 952 2014 8783 (Type *9 to raise hand to speak). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) Meeting ID: 952 2014 8783 SIP: 95220148783@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Mayor calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to Page 2 City Council Agenda February 16, 2021 attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance ' should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Tuesday, February 16, 2021, commencing at 5:30p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROLL CALL STUDY SESSION 1.Study Session to compare standards for mixed-use developments aiid high density residential guidelines with other cities. Recommended Action: Receive presentation and provide any input to Staff Staff Re'oort A - Setbacks & Heights B - Groind Level Design C - FAR & Residential Density D - Open Space ADJOURNMENT REGULAR MEETING P[EDGE OF AttEGIANCE ROLL CALL CEREMONIAL MATTERS AND PRESENT ATIONS 1.$: Certificates of Appreciation to the Cupertino Citizen Corps for their response and support of the COVID-19 Test Sites Recommended Action: Present Certificates of Appreciation to the Cupertino Citizen Corps for their response and support of the COVID-19 Test Sites A - Certificates of Recognition Page 3 City Council Agenda February 16, 2021 POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persorys wishing to address the Council on any matter within the jurisdiction of the Courtcil and rtot on the agertda. The total time for Ora7 Comm'tmicatiorts will ordinarily be Limited to o;ne hour. Individual speakers are limited to three (3) minutes. As necessary, the Chair may further limit the time allowed to individual speakers, or reschedule remaining comments to the end of the meeting on a first come first heard basis, with priority given to students. In most cases, State law w'dl prohibit the Courxcil from discuss'mg or making any decisions voith respect to a matter not listed on the agenda. REPORTS BY COUNCIL AND STAFF (10 minutes) 2. l: City Manager update on emergency response efforts Recornrnended Action: Receive City Manager update on emergency response efforts 3. $: Report on Committee assignments Recommended Action: Report on Committee assignments 4. $: Cupertino Union School District (CUSD) collaboration discussion update Recommended Action: Receive Cupertino Union School District (CUSD) collaboration discussion update 5. CONSENT CALENDAR Urdess there are separate discussions and/or actions requested by courtcil, staff or a member of the pub7ic, it is requested that items under the Consent Calertdar be acted on simtdtaneously. 6.$: Approve the January 25 City Council minutes Recornrnended Action: Approve the January 25 City Council minutes A - Draft Minutes 7.$: Approve the January 26 City Council minutes Recommended Action: Approve the Januar5r 26 City Council minutes A - Draft Minutes 8. : Approve the February 2 City Council minutes Page 4 City Council Agenda Fetruary 16, 2021 Recommended Action: Approve the February 2 City Council minutes A - Draft Minutes 9.l: Accept Acco'cuits Payable for the period ending December 07, 2020 Recommended Action: Adopt Resolution No. 21-012 accepting Accoiuits Payable for the period ending December 07, 2020 A - Draft Resolution B - AP Report 10. $: Accept Accounts Payable for the period ending December 14, 2020 Recommended Action: Adopt Resolution No. 21-013 accepting Accoiu"its Payable for the period ending December 14, 2020 A - Draft Resolution B - AP Report 11. $: Accept Accounts Payable for the period ending December 23, 2020 Recommended Action: Adopt Resolution No. 21-014 accepting Accounts Payable for the period ending December 23, 2020 A - Draft Resolution B - AP Report 12. $: Treasurer's Investment Report for period ending December 31, 2020 Recommended Action: Accept staff report and provide recommendations. Staff Report A - Treasurer's Report 12-31-2020 B - Wells Fargo Cristodial Statement 12-31-2020 C - Wells Fargo Operating Statement 12-31-2020 D - Wells Fargo Workers Compensation Statement 12-31-2020 E - LAIF Statement 12-31-2020 13. $: Planning Commission's recornrnendation to select R 'Ray' Wang as the Environmental Review Committee representative Recommended Action: Accept the Planning Commission's recommendation to the Environmental Review Committee Staff Reoort SECOND READING OF ORDINANCES 14. $: Consider and act on Ordinance No. 21-2220 adopting Municipal Code Amendments to update existing Mobile Vending regulations, including conforming edits to Titles 5 and 13 in the Municipal Code, for new regulations of Sidewalk Vending in compliance with SB 946. Application No(s).: MCA-2020-004; Applicant(s): City of Cupertino; Location: citywide. Page 5 City Council Agenda February 16, 2021 Recommended Action: Conduct the second readiiig and enact Ordinance No. 21-2220: "An Ordinance of the City Council of the City of Cupertino amending Chapter 5.04, Busiiiess Licenses Generally, Chapter 5.20, Solicitors, Chapter 5.48, Mobile Vendors, and Chapter 13.04, Parks" to: A. Find that the proposed actions are exempt from CEQA; B. Adopt regulations to allow sidewalk vending in compliance with SB 946; aiid C. Find that the restrictions and requirements contained in the regulations are directly related to objective health, safety, and/or public weLfare concerns Staff Report A - Draft Ordinance No. 21-2200 15. : Consider and act on Ordinance No. 21-2222: "An Ordinance of the City Council of the City of Cupertino Adding Chapter 2.100 ("Regulation of Lobbying Activities") to Title 2 ("Administration and Personnel") of the Cupertino Municipal Code" Recommended Action: Conduct the second reading and enact Ordinaiice No. 21-2222: An Ordinance of the City Council of the City of Cupertino Adding Chapter 2.100 Regulation of Lobbying Activities") to Title 2 ("Administration and Personnel") of the Cupertino Municipal Code," whidi includes a finding that adoption of the ordinance is exempt from the California Environmental Quality Act. A - Draft Ordinance Regulating Lobbying Activity B - Draft Ordinance Regulating Lobbying Activity - Redline PUBLIC HEARINGS 16. $: Consider and act on the proposed modification to an existing Use Permit (U-2004-01) to amend the conditions of approval to anow 100% non-retail commercial uses where only 50% are anowed. Application No(s).: M-2020-02; Applicant(s): Catherine Chen; Location: 20130 Stevens Creek Blvd. APN#: 369-56-001 Recommended Action: That, consistent with the Planning Commission recommendation, the City Council adopt Resolution No. 21-015 approving a Use Permit Modification to an existing Use Permit (project M-2020-002) Staff Reoort A - Draft Resolutron recoinrnendutg approval of the Use Perit Modification (M-2020-002) B - City Coincil Action Letter for U-2004-01, dated Mardi 3, 2005. C - City Cottncil Action Letter for M-2009-07, dated October 12, 2009. D - Plang Commission Resolution No. 6916 E - Letter by Richard Abdallah, Esq. of Abdallah Law Offices dated October 20, 2020 F - Letter by Sean O'Carroll, Senior Managing Director, Newmark Knight Frank, dated November 2, 2020 G - Floor and Site Plan H - Public Comments Page 6 City Council Agenda Febtuary 16, 2021 17. $: Consideration of a Municipal Code Ainendment as part of tlie transition from Level of Service (LOS) to Vehicle Miles Traveled (VMT), for a determining traiisportation impacts under the California Environmental Quality Act (CEQA) as required by Sei'iate Bill (SB) 743. Recommended Action: That the City Council conduct the first reading of Ordinance No. 21-2223 "An Ordinance of the City Council of the City of Cupertino Adding Title 17 aiid Chapter 17.08 to the Cupertiiio Municipal Code, Replaciiig Level of Service (LOS) with Vehicle Miles Traveled (VMT) For Use in Traiisportation Analysis Pursuant to the Califoinia Environmental Quality Act (CEQA)" (Attachment A), as recommended by the Plaiming Commission on January 26, 2021 to: 1. Find the proposed actions exempt from CEQA; 2. Add to the Cupertino Municipal Code Title 17 (Environmental Regulations) aiid Chapter 17.08 (Vehicle Miles Traveled Staiidards), which establishes screening criteria, a 14.4% VMT reduction threshold, and screening criteria for local-serving retail, 100% affordable housing projects, and projects located within one-quarter mile of a High-Quality Transit Corridor, for purposes of CEQA analysis. Staff Report A - Draft Ordinance B - White Paper - Implementation Decisions for Cupertino C - Summary of Neighboring Comrminity Decisions 18. l: Consider Resolution No. 21-016 approving correction to Building Fee Schedule D - Standard Commercial Foundation with Podiurn Recommended Action: Adopt Resolution No. 21-016 approving correction to Building Fee Schedule D - Standard Commercial Foundation with Podium Staff Report A - Draft Resolution B - Matrix Consulting Group Fee Study March 2016 C - FY2020-21 Fee Schedrile D - Building Fees (redline) D - FY2020-21 Fee Schedule D - Building Fees (clean) E - CC Resolution No. 16-031 Rescinding Previous Fee Resolutions and Adopting User Fees F - Matrix Consulting Grorip Memo 1-14-2021 ORDINANCES AND ACTION ITEMS ORAL COMMUNICATIONS - CONTINUED (As necessary) COUNCIL AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS ADJOURNMENT The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; 7itigatiort challenging a fmal decision of the City Council must be brought roithin 90 days after a decision is armounced urdess a shorter time is required by State or Federal law. Page 7 City Council Agenda February 16, 2021 Prior to seeking')udicia7 review of any adjudicatory (quasi-judiciar) decision, 'mterested persons must file a petition for recortsideratiort withirt tert calertdar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact tlie Cih) Clerk's office for more information or go to http://www.cupertirto.org/cih)cler7c for a reconsiderahon petition form. In compliance with the Americans with Disabilities Act (ADA), anyone who is p(anning to attertd this teleconference meeting who is visually or hearing impaired or has any disability that rteeds special assistance sho'tdd call the City Clerk's Office at 408-777-3223, at Least 48 hours'm advance of the meeting to arrange for assistance. h addition, upon request, in advance, by a person with a disabi(ity, meeting agendas and voritings distributed for the meeting that are public records will be made availaMe 'm the appropriate alternative format. Any writings or documents provided to a majority of the Cupertirto City Counci7 after publication oj the packet wil7 be made available for public inspectiort in the Cih) CLerk's Office Located at City Hail, 10300 Torre Avenue, during normal business hours and in Counci7 packet archives Linked from the agenda/m'mutes page on the Cupertino web site. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Courtcil Commissioners or City staff concerning a matter on the agenda are 'mc7uded as supplemental material to the agendized item. These writtert commurtications are accessible to the public through the City's website arid kept in packet archives. You are hereby admonished not to include any persortal or private information'm writtert communications to the City that you do not wish to make public; doing so shall constitute a zoaiver of arty privacy rights you may have 07? the information provided to the City. Page 8 THECITYCOUNCIL ANDSTAFF CITY COUNCIL Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one- year term. The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council. These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission, Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission, Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission. Council members also serve on a variety of regional bodies, including: - Association of Bay Area Governments - League of California Cities - Santa Clara County (SCC) Cities Association - SCC Emergency Preparedness Council - SCC Library District - SCC Emergency Preparedness Commission - Santa Clara Valley Water Commission and Water District - SCCTransportationAuthoritym - West Valley Mayors and Managers STAFF The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the advisor to the City Council as a whole. e TYPES OF COUNCIL ACTIONS ORDINANCES Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which time the summary of the ordinance is published in a local newspaper approved for this purpose. RESOLUTIONS Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific actions. These go into effect when adopted. APPEALS Any interested person, including a Council member, may appeal a Planning Commission or Director of Community Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14 calendar days of the mailing of the notice of the decision. RECONSIDERATION I Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk's office for more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a reconsideration petition form. COMMUNICATING WITH COUNCIL All Council members: citycouncil@cupertino.org DarcyPaul DPaul@cupertino.org (408)777-3195 Liang Chao LiangChao@cupertino.org (408) 777-3192 Kitty Moore Kmoore@cupertino.org (408) 777-1398 HungWei HWei@cupertino.org (408)777-3139 Jon Robert Willey JWilley@cupertino.org (408) 777-3193 Executive Assistant AshleyS@cupertino.org (408) 777-8204 CityHall www.cupertino.org (408)777-CITY Please note: the City Council discourages submission of written materials on the day of the meeting as this does not provide enough time to give the materials fair evaluation. If you must provide written materials on the day of the meeting, as least one copy must be given to the City Clerk for the permanent record, and ten copies are preferred. NEWS AND NOTICES FROM CITY HALL EMAIL Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify TELEVISION The City Channel broadcasts City Council and Planning Commission meetings, as well as agenda previews, public serviceannouncements,andotherprogramsofcommunityinterest,onChannel26inCupertino. Themeetings are shown at these times: Tuesday (live) 6:45p.m. Friday(replay) lO:OOa.m. Thursday (replay) 7:00 p.m. Saturday (replay) 9:00 a.m. INTERNET City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "l Want To, View City Council meetings". News and community information can also be found at: https://www.facebook.com/cityofcupertino/ https://twitter.com/CityofCupertino https://www.instagram.com/cityofcupertino AUDIO I Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages, and emergency announcements. USEFULTELEPHONENUMBERS ' City of Cupertino (City Hall) General Information and Comments (408) 777-CITY Fire (Emergency) Santa Clara County Fire Dept. dispatch 911 Fire (Non-Emergency ) Santa Clara County Fire Dept. (408) 378-4010 Garbage RecologySouthBay (408)725-4020 Gas & Electricity Pacific Gas & Electric (PG&E) 1-800-743-5000 Recreation & Community Quinlan Community Center (408) 777-3120 Services Police (Emergency) Santa Clara County Sheriff dispatch 911 Police (Non-Emergency) Santa Clara County Sheriff (408) 868-6600 Public Health Santa Clara County Public Health (408) 732-3720 SanitarySewers CupertinoSanitaryDistrict (408)253-7071 Water SanJoseWater (408)279-7900 CaliforniaWater (650)917-0152 i CUPERTINO This will be a teleconferencp mpp.tin Tuesday, Fe 6:00 B) POSTED Non-televised Special TELECONFERENCE / PUBLIC PARTICIPA SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) E-mail comments for the closed session by 4:30 p.m. on Tuesday, February 9 to the Council at citycouncil@cupertino.org. These e-mail comments will also be forwarded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments for the closed session during the time for public comment before the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may provide oral public comments in open session prior to the closed session teleconference meeting as follows: To address the City Council, click on the link below and access the meeting: Online Please click the link below to join the meeting: https://cityofcupertino.zoom.us/j/98951411146 Page I City Council Agenda Fetruary 9, 2021 Phope Dial 669-900-6833 and enter Meeting ID: 989 5141 1146 (Type *9 to raise hand to speak) Please read t-he following instructions carefffilly: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you aie using'your br6wser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox- 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. If you wish to make an oral public comment but do not wish to provide your name, you may say "Cupertino Resident".qr s8m.il@rdesignation. 3. When the Mayor calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Tuesday, February 09, 2021, commencing at 6:00p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROLL CALL CLOSED SESSION 1. $: Public Employee Structural Performance Evaluation (Gov't Code Section 54957(b)). Title: City Attorney Page 2 City Council Agenda Febnuary 9, 2021 ADJOURNMENT The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; Litigation challengiyig a fiyqa7 decisio;n of the City Courtcil must be brought withiyi 90 days after a decisioyi is amouyiced uyiless a sliorter time is required by State or FederaL law. Prior to seek'mg judicictL review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideratiori within ten calendar days of the date the City Clerk mails notice of the City's decision. Reconsideration petitions must comply roith the requirements of Cupertino Municipar Code §2.08.096. Contact the City Clerk's office for more information or go to http:/lwwzo.cupertino.org/cityclerk for a reconsideration petition form. Irx compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting zoho is visualLy or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advayice of the meetiyig to arrange for assistayice. In addition, upoyi request, in advance, by a persoyi with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the Cupertino City Council after publication of the packet w'dl be made avai(able for public inspection in the City Clerk's Office Located at City Hall, 10300 Torre Avemte, during norma7 business hours a'nd in Council packet archives Linked from the agenda/minutes page on the Cupertino web site. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipa7 Code 2.08.100 writte;n communications sent to the Cupertino City Council Commissioners or City staff concerning a matter on the agenda are included as supp7ementa7 material to the ageridized item. These written communicatio;ns are accessible to the public through the City's website and kept in packet archives. You are hereby admonished not to include any personal or private information in written commtmications to the City that you do not wish to make pub(ic; doing so sham( constitute a waiver of any privacy rights you may have 072 the iriformation provided to the City. Page 3 CITY OF CUPERTINO STATE OF CALIFORNIA COU F SANTA CLARA I, .AN MENT, S's"ATE UNDER PENALTY OF P(TEIRMJEUiRY TaON( ,(DAarEI) PEE4SOIN1ALLY TELECONFERENCE MEETING WITHOUT A PHYSICAL LOCATION For more information: (408) 777-3200 www.cupertino.org .1 CONDUCT OF BUSINESS The Mayor is the presiding officer of the City Council. Any member of the public may speak on any item on the=agenda for up-to three minutes. All statements and questions must be addressed to the Mayor. City Council hearings serve as a venue for the discussion of sometimes divergent points of view. Please respect the opinions of others and refrain from cheering or clapping. Th,at may delay the meeting or ' intimidate other persons wishing to express alternate views. Actions that disrupt the meeting will result in a warning, followed by removal if disruption continues. Oral public comments will be accepted. during ;he teleconference meeting; Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. Identifying yourself is voluntary and not required to attend the meeting or I:irovide comments. FLOWCHART FOR HEARING ITEMS: Maaygoern7olaro:dteumces ffi vCiosiutsncor'moeumtsb::erscormepmou'nicaanty:onssl.a i mrecOmmendahon H Cquoeusntcoilnmsembersaskclarifyingi / Applicant or / Councilmembers ask questions. / Appellant makes / 4__1 For appeals of approvals, the' / presentation / applicantmayrespondto / (up to 10 mins.) / I appellants presentation. l Mayorinvitesmembersof 4-'1 Speakers submit a Request to ' the public to speak about l Speak card, and are allowed' up to the agenda item l 3 minutes per individual. Council l members may ask questions of l speakers.l Mayor Invites applicant/appellant to repond to public l (Mayohrecalorlsnegs the ) + Council holds initial discussions and/or a Councilmember makes a -' motion and obtains a second. The City Council then discusses and deliberates on the motion(s) and VOtes. PUBLIC HEARINGS The City Council is required by law to hold public hearings on certain matters prior to making its decision. Notice to interested parties is given by legal advertisement in the local newspaper of general circulation at least 10 calendar days preceding the hearing date. Applications requiring public hearings include change of zoning, variances, use permits, and tentative maps. COUNCIL MEETINGS The City Council regularly meets the first and third Tuesdays of each month. These meetings are_ held at 6:45 p.m. Closed sessions, when needed, are normally held at 6:00 p.m. Closed sessions cover items such as personnel,litigation, or the sale, purchase, or lease of property. The law requires certain actions taken in closed session to be reported in open session. Urgent business, holidays, or election days may trigger special or adjourned meetings. These meetings will be noticed beforehand. AGENDAS, MINUTES, AND PACKETS AV AILABLE ON THE WEB Agendas, minutes, and packets for current and prior City Council and Planning Commission me:etings are available at www.cupertino.org, or you can purchase the items on CD. CITI COUNCIL DECISION IS FINAL Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. ' Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08:096. Contact the City Clerk's office for more information or go to www.http://www.cupertino.org/index.as for a reconsideration petition form. CITY OF CUPERTINO AGENDA CUPERT!NO CITY COUNCIL This will be a teleconference meeting without a physical location. Tuesday, February 2, 2021 6:45 PM TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Tuesday, February 2to the Council at citycouncil@cupertino.org. These e-mail comments will also be forwarded to Councilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instnuctions Members of the public may provide oral public comments during the teleconference meeting as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the Page I CityCouncil Agenda public comment period for each agenda item. February 2, 2021 To address the City Council, click on the link below to register in advance and access the meeting: Online Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WNbimvL2HPQ52RfIaoTK24oA Phone <, Dial: 669-900-6833 and enter Webinar ID: 942 7346 2156 (Type *9 to raise hand to speak). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162,255.37.11 (US West) Meeting ID: 942 7346 2156 SIP: 94273462156@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Mayor calls for the item on which you wish to speak, click on "raise hand. Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at Page 2 City Council Agenda February 2, 2021 408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Coun,cil meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. P[EDGE OF ALLEGIANCE ROIL CALL CEREMONIAL MATTERS AND PRESENT ATIONS 1.$: Recognition of Fine Arts Commission Artists Award winners Recommended Action: Present awards to Fine Arts Commission Artist Award winners POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Cowci7 on any matter zoithin the jurisdiction of the Counci7 and not 072 the agenda. The total time for Oral Communications wil7 ordirtarily be Limited to one hour. Irtdividual speakers are Limited to three (3) minutes. As necessary, the Chair may further Limit the time al7owed to individual speakers, or reschedule remaining comments to the end of the meeting on a first come first heard basis, zoith priority given to students. Ivy most cases, State law zoill prohibit the Council from discussing or makirtg any decisions with respect to a matter not Listed O?2 the agenda. REPORTS BY COUNCIL AND STAFF (10 minutes) 2. , $: City Manager update on emergency response efforts Recommended Action: Receive City Manager update on emergency response efforts 3. $: Report on Committee assignments Recornrnended Action: Report on Cornrnittee assignments CONSENT CAtENDAR Urtless there are separate discussions and/or actions requested by courxcil, staff or a member of the public, it is requested that items under the Consent Calendar be acted orx simultaneously. 4. : Approve the January 19 City Council minutes Recornrnended Action: Approve the January 19 City Council minutes A - Draft Minrites Page 3 CityCouncil Agenda February2,2021 5. $: Award of a construction contract for the Bubb Road Separated Bikeway Improvements Project (Project 2020-06) for the construction of the separation of bike lanes on Bubb Road, between McCldlan Road and Stevens Creek Boulevard. Recommended Action: Award a construction contract for Bubb Road for a Separated Bikeway Improvement Project, authorize the City Manager to execute a contract in the amount of $663,247.50 with Granite Rock Company, and authorize the Director of Public Works to execute any necessary change orders, up to the construction contingency amount of $66,325.00, for a total authorized contract amount of $729,572.50 Staff Reoort A - Draft Contract B - Shuttle Stop Detail 6.$: Accept Accounts Payable for the period ending October 12, 2020 Recommended Action: Adopt Resolution No. 21-003 accepting Accounts Payable for the period ending October 12, 2020 A - Draft Resolution B - AP Report 7.$: Accept Accounts Payable for the period ending October 19, 2020 Recommended Action: Adopt Resolution No. 21-004 accepting Accounts Payable for the period ending October 19, 2020 A - Draft Resolution B - AP Report 8.$: Accept Accounts Payable for the period ending October 26, 2020 Recommended Action: Adopt Resolution No. 21-005 accepting Accotu"its Payable for the period ending October 26, 2020 A - Draft Resolution B - AP Report 9.$: Accept Accounts Payable for the period ending October 30, 2020 Recommended Action: Adopt Resolution No. 21-006 accepting Accounts Payable for the period ending October 30, 2020 A - Draft Resolution B - AP Report 10. $: Accept Accounts Payable for the periqd ending November 09, 2020 Recommended Action: Adopt Resolution No. 21-007 accepting Accounts Payable for the period ending November 09, 2020 A - Draft Resolution B - AP Report 11. $: Accept Accounts Payable for the period ending November 16, 2020 Page 4 City Council .Agenda February 2, 2021 Recommended Action: Adopt Resolution No. 21-008 acceptiitg Accounts Payable for tlie period endiiig November 16, 2020 A - Draft Resolution B - AP Report 12. $: Accept Accounts Payable for the period ending November 23, 2020 Recommended Action: Adopt Resolution No. 21-009 accepting Accounts Payable for the period ending November 23, 2020 A - Draft Resohition B - AP Report 13. $: Accept Accounts Payable for the period ending November 30, 2020 Recommended Action: Adopt Resoltition No. 21-010 accepting Accounts Payable for the period ending November 30, 2020 A - Draft Resolution Payment Register for Council 11.30.2020 SECOND READING OF ORDINANCES 14. $: Second reading of Ordinance No. 21-2220adopting Municipal Code Amendments to update existing Mobile Vending regulations, including conforming edits to Titles 5 and 13 in the Municipal Code, for new regulations of Sidewalk Vending in compliance with SB 946. Application No(s).: MCA-2020-004; Applicant(s): City of Cupertino; Location: citywide. Recommended Action: Conduct the second reading and enact Ordinance No. 21-2220: "An Ordinance of the City Coiu'icil of the City of Cupertino amending Chapter 5.04, Business Licenses Generally, Chapter 5.20, Solicitors, Chapter 5.48, Mobile Vendors, and Chapter 13.04, Parks" to: A. find that the proposed actions are exempt from CEQA; B. Adopt regulations to allow sidewalk vending in compliance with SB 946; and C. Find that the restrictions and requirements contained in the regulations are directly related to objective health, safety, and/or public welfare concerns. A - Draft Ordinance PUBLIC HEARINGS 15. $: Consider modifications to the Procedures for Processing General Plan Amendment Applications to implement the Fiscal Year 2020/21 City Work Program items related to quality of life. Application No(s).: CP-2020-003; Applicant(s): City of Cupertino; Location: citywide Page 5 City Council Agenda Febnuary 2, 2021 Recommended Action: That the City Council: 1) Fiiid that the proposed action is exempt from CEQA; and 2)Adopt Resolution No. 21-011 Amending the Procedures for Processing GeneraI PIan Amendment Applications A - Draft Resolution CP-2020-003 B - Redlines C - Planning Commission Resolution No. 6915 D - Proposed Workflow E - Existing Workflow ORDINANCES AND ACTION ITEMS 16. $: Consider Municipal Code Amendments adding Chapter 2.100 ("Regulation of Lobbying Activities") to Title 2 ("Administration and Personnel") of the Cupertino Municipal Code to create lobbying registration and reporting requirements. Recommended Action: Conduct the first reading of Ordinance No. 21-2222: "An Ordinance of the City Council of the City of Cupertino Adding Chapter 2.100 Regulation of Lobbying Activities") to Title 2 ("Administration and Personnel") of the Cupertino Municipal Code," which includes a finding that adoption of the ordinance is exempt from the California Environmental Quality Act. A - Draft Ordinance B- San Jose Reporting Reqiirements 17. $: Consider adopting the 2021 Legislative Platform Recommended Action: Adopt the proposed 2021 Legislative Platform A- 2021 Proposed Legislative Platform B- 2021 Proposed Legislative Platform - Redline Draft ORAL COMMUNICATIONSa CONTINUED (As necessary) COUNCIL AND STAFF COMMENTS AND FUTURE AGENDA ITEMS ADJOURNMENT The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation challertging a final decision of the City Courtci7 must be brought within 90 days after a decision is artrtounced urdess a shorter time is required by State or Federal law. Prior to seeking judicial review of any adjudicatory (quasi-judiciaO decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. Reco;nsiderattort petitions must comply with the requiremertts of Cupertino Murzicipal Page 6 City Council Agenda Code §2.08.096. Corttact the Cih) Clerk's office for more http://www.cupertino.org/cityc7erk for a reconsiderahort petitiort form. February 2, 2021 i4ormation or go to In compliance roith the Americans with Disabilities Act (ADA), anyone ZL77?0 is planning to attend this te7econference meeting who is visual(y or hear'mg impaired or has any disab'dity that needs special assistance shouU call the City Clerk's Office at 408-777-3223, at least 48 hours irt advance of the meetirxg to arrange for assistance. by additiort, upon request, in advance, by a person voith a disability, meeting agendas and writings distributed for the meeting that are public records wil7 be made availab7e in the appropriate alternative format. Any writings or documents provide4 to a majority of the Cupertino City Council after publicatiort of the packet will be made availab'Le for pub7ic inspection in the Cih) Clerk's Office located at City Hall 10300 Torre Avenue, during normal busirtess hours and in Counci7 packet archives Linked from the agenda/minutes page orb the Cupertiryo web site. IMPORTANT NOTICE: P4ease be advised that pursuant to Cupertino Municipa7 Code 2.08.100 written commurticatiorts sent to the Cupertirto City Council Commissioners or City staff concernirtg a matter ort the agenda are included as supplemental material to the agendized item. These writtert communications are accessible to the public through the City's website and kept irt packet archives. You are hereby admonished not to irtc(ude any perso;na7 or private informatiory in writtert communications to the City that you do not zoish to make public; doing so shall constitute a waiver of any privacy rights you may have O?2 the information provided to the City. Page 7 THE CITY COUNCIL AND STAFF CITY COUNCIL Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by the five-member City Council with the Mayor as the presiding officer. City Council members are elected at-large to four-year, overlapping terms. Each November a mayor and a vice-mayor are selected by the City Council for a one- year term. The City Council receives advice and assistance from eleven advisory bodies, which age appointed by the Council. These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission, Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission, Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission. Council members also serve on a variety of reBional bodies, including: - Association of Bay Area Governments - League of California Cities - Santa Clara County (SCC) Cities Association - SCC Emergency Preparedness Council - SCC Library District - SCC Emergency Preparedness Commission - Santa Clara Valley Water Commission and Water District - SCCTransportationAuthoritym - West Valley Mayors and Managers STAFF The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for ' interpreting and carrying out Council policies and direction, and as the chief administrative omcer, the City Manager coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the advisor to the City Council as a whole. TYPES OF COUNCIL ACTIONS ORDINANCES Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will first be presented at a Council meeting as a "first reading." At a subsequent Council meeting, there will be a "second reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which time the summary of the ordinance is published in a local newspaper approved for this purpose. RESOIUTIONS Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific actions. These go into effect when adopted. I APPEALS Any interested person, including a Council member, may appeal a Planning Commission or Director of Community Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14 calendar days of the mailing of the notice of the decision. RECONSIDERATION Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City's decision. i Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk's office for more information or go to www.http://www.cupertino.org/index.aspx?page=l25 for a reconsideration petition form. II' COMMUNICATINGWITHCOUNCIL ' All Council members: citycouncil@cupertino.org DarcyPaul DPaul@cupertino.org (408)777-3195 Liang Chao LiangChao@cupertino.org (408) 777-3192 Kitty Moore Kmoore@cupertino.org (408) 777-1398 HungWei HWei@cupertino.org (408)777-3139 Jon Robert Willey JWilley@cupertino.org (408) 777-3193 Executive ASsiStant AshleyS@cupertino.org (408) 777-8204 CityHall www.cupertino.org (408)777-CITY Please note: the City Council discourages submission of written materials on the day of the meetinz as this does not provide enough time to give the materials fair evaluation. If you must provide written materials on the day of the meeting, as least one copy must be given to the City Clerk for the permanent record, and ten copies are preferred. NEWS AND NOTICES FROM CITY HALL ' EMAIL Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify TELEVISION The City Channel broadcasts City Council and Planning Commission meetings, as well as agenda previews, public service announcements, and other programs of community interest, on Channel 26 in Cupertino. The meetings are shown at these times: Tuesday (live) 6:45p.m. Friday(replay) lO:OOa.m. Thursday (replay) 7:00 p.m. Saturday (replay) 9:00 a.m. INTERNET City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "I Want To, View City Council meetings". News and community information can also be found at: https://www.facebook.com/cityofcupertino/ https://twitter.com/CityofCupertino https://www.instagram.com/cityofcupertino AUDIO Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages, and emergency a nnouncements. USEFULTELEPHONENUMBERS ' CityofCupertino (CityHall) Generallnformation andComments (408)777-CITY Fire (Emergency) Santa Clara County Fire Dept. dispatch 911 Fire (Non-Emergency ) Santa Clara County Fire Dept. (408) 378-4010 Garbage RecologySouthBay (408)725-4020 Gas & Electricity Pacific Gas & Electric (PG&E) 1-800-743-5000 Recreation & Community Quinlan Community Center (408) 777-3120 Services Police (Emergency) Santa Clara County Sheriff dispatch 911 Police(Non-Emergency) SantaClaraCountySheriff (408)868-6600 Public Health Santa Clara County Public Health (408) 732-3720 SanitarySewers CupertinoSanitaryDistrict (408)253-7071 Water SanJoseWater (408)279-7900 CaliforniaWater (650)917-0152 CITY OF CUPERTINO STATE OF CALIFORNIA ) .AGF.NDA iSS. 'T'hiswillbeateleconferencemccfiiywithaut !Ty CkITYC"t, ,,LTYnCUPDE'REPTA!NRTo,, SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse.Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 4:30p.m. on Tuesday, January 19to the Council at citycouncil@cupertino.org. These e-mail comments will also be fomarded to C6uncilmembers by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may provide oral public comments during the teleconference meeting as follows: Page I City Council Agenda January 19, 2021 Oralpublic comme.nts will be accepted during the teleconference meeting. Comments may pi made during 'loral communications" for matters not on the agenda, and during the 1 public comment period for each agenda item. To address the City Council, click on the link below to register in advance and access the '- meeting: Online =a Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WNyKTcygvgSLKPbttSGAveA Phone Dial: 669-900-6833 and enter Webinar ID: 910 6192 3803 (Type *9 to raise hand to speak). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 910 6192 3803 SIP: 91061923803@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefullyo 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30-+-, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter ]]Cupertino Resident" or similar designation. 3. When the Mayor calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. Page 2 City Council Agenda January 19, 2021 In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Tuesday, January 19, 2021, commencing at 5:30 p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." The regular meeting items will be heard at 6:45 p.m. SPECIAL MEETING ROtL CALL - 5:30 PM STUDY SESSION 1.l: Study Session on Lehigh Southwest Cement Company/Permanente Quarry and Stevens Creek Quarry regarding Reclamation Plan Amendment and Use Permit Applications to Cointy of Santa Clara. Recommended Action: Receive the report and provide input to staff. Staff Report ADJOURNMENT REGULAR MEETING PtEDGE OF ALLEGIANCE - 6:45 PM ROLL CALL CEREMONIAL MATTERS AND PRESENT ATIONS 1.$: Certificates of Recognition for Cupertino Science Fair winners who participated in the 2020 Santa Clara County Synopsys Championship Recommended Action: Present Certificates of Reco:tion toCupertino Science Fair winners who participated in the 2020 Santa Clara County Synopsys Championship A - Certificates of Recognition Page 3 City Council Agenda January 19, 2021 2.$: Proclamation to Stanford University in appreciation and acknowledgement of their donation of trees to the City of Cupertino Recommended Action: Present proclamation to Stanford University in appreciation and acknowledgement of their donation of trees to the City of Cupertino A - Prodamation 3. $: Prodamation to the Santa Clara County Library District for their excellent response during COVID-19, providing continuing and invaluable resources to our residents during this time, and for working to keep our community safe and mentally healthy Recommended Action: Present proclamation to the Santa Clara County Library District for their excellent response during COVID-19, providing continuing and invaluable resources to our residents during this time, and for working to keep our community safe and rpentally healthy A - Prodaination 4.$: Proclamation to the Hindu Swayamsevak Sangh organization to support the national campaign, "Health for Humanity - Yogathon" also known as "Surya Namaskar Yajna" (Sun Salutation Yogathon) running from January 16th to January 31st, 2021 Recommended Action: Present proclamation to the Hindu Swayamsevak Sangh organization to support the national campaign, "Health for Humanity - Yogathon" also known as "Surya Namaskar Yajna" (Sun Salutation Yogathon) running from January 16th to January 31st, 2021 A - Prodamation POSTPONEMBNTS 5. $: Amending the Fiscal Year 2020-21 Fee Schedule to establish updated fees for the Comrminity Gardens. This item has been continued to a date uncertain. 6.$: Approving City of Cupertino 2020 Transportation Impact Fee Nexus Study Update, increasing the Transportation Impact Fees, and amending Schedule B of the 2020-21 Fee Schedule to incorporate the increased fees. This item has been continued to March 2. ORAL COMMUNICATIONS This portiort of the meeting is reserved for persons wishing to address the Courtci( on any matter with'm the jurisdictio;n of the Council and not on the agerida. The total time for Ora7 Commvmications wi(7 ordinari7y be 7imited to one hour. Individual speakers are Limited to three (3) minutes. As necessary, the Chair may further Limit the time allowed to individual speakers, or reschedule remaining comments to Page 4 City Council Agenda January 19, 2021 the end of t7ie meet'mg on a first come first heard basis, zoith priority given to students. In most cases, State law roil7 prohibit the Counci7 from discussing or making any decisions with respect to a matter not listed on the agertda. REPORTS BY COUNCIL AND STAFF (10 minutes) 7. l: City Manager update on emergency response efforts Recommended Action: Receive City Manager update on emergency response efforts 8. l: Report on Committee assignments Recommended Action: Report on Committee assignments CONSENT CALENDAR llrdess there are separate discussions andlor actions requested by council, staff or a member of the public, it is requested that items uyider the Cortsent Calendar be acted 071 simultayieously. 9. l: Approve the December 15 City Council minutes Recommended Action: Approve the December 15 City Council minutes A - Draft Minutes 10. l: License agreements with Pacific Coast Farmers Market Association (PCFMA) to operate weekly Friday farmers market in the Creekside Park north parking lot and with West Coast Faymers Market Association (WCFMA) to temporarily operate weekly Sunday farmers market the Senior Center/Memorial Park parking lot. Recommended Action: 1. Authorize the City Manager to negotiate and exeaite a license agreement with Pacific Coast Farmers Market Association (PCFMA) to use the Creekside Park north parking lot for a weekly Friday farmers market; and 2. Authorize the City Manager to negotiate and execute a license agreement with West Coast Farmers Market Association (WCFMA) to temporarily use the Senior Center/Memorial Park parking lot for a weekly Sunday farmers market. A - Draft License Agreement with PCFMA B - Draft License Agreemnt with WCFMA 11. $: Increase the construction contingency budget for the McClellan Rmch Preserve Community Garden Improvement Project (Project No. 2017-15) due to COVID-19. Page 5 City Council Agenda January 19, 2021 Recommended Action: 1. Authorize an increase in the Construction Contingency Budget from $64,930 to $280,530 for the McClellan Ranch Preserve Community Garden Improvement Project; and 2. Adopt Resolution No. 21-001 (Attachment A) to approve Budget Modification No. 2021-113 increasing appropriations in the Capital Improvement Fund 420-99-004 in the amount of $125,600 funded from Capital Project Fund. Staff Ret+ort A - Draft Resolution B - Contractor Proposal SECOND READING OF ORDINANCES 12. $: Second reading of Ordinance No. 20-2218: "An ordinance of the City Council of the City of Cupertino amending Cupertino Municipal Code Chapter 6.24 (Garbage, non-organic recycling and organic waste recycling collection and disposaI)" Recommended Action: Conduct the second reading and enact Ordinance No. 20-2218: "An Ordinance of the City Council of the City of Cupertino amending Cupertino Municipal Code Chapter 6.24 (Garbage, non-organic recycling and organic waste recycling collection and disposal)" A - Draft Ordinance 13. l: Second reading of Ordinance No. 20-2219adopting Municipal Code Amendments to CMC to adopt bird safety development regulations to implement the Fiscal Year 2020/21 City Council Work Program items related to bird safety. (Application No. MCA-2019-004; Applicant: City of Cupertino; I,ocation: Citywide) Recommended Action: Conduct the second Reading and enact Ordinance No. 20-2219 "An Ordinance of the City Council of the City of Cupertino amending city code to add Chapter 19.102: Bird Safe Development standards and to amend Chapter 19.08: Definitions to implement Bird Safe regulations". Staff Reoort A. Draft Ordinance No. 20-2219 B - Redlines to draft ordinance language PUBLIC HEARINGS 14. %: Abatement of public nuisance from weeds or other fire hazards pursuant to provisions of Cupertino Municipal Code Chapter 9.08 and Resolution No. 20-136; hearing for impacted property owners to contest the matter of proposed abatement. Recommended Action: Adopt Resolution No. 21-002 ordering abatement of public nuisance from weeds or other fire hazards pursuant to provisions of Cupertino Municipal Code Chapter 9.08 and Resolution No. 20-136; and conduct hearing for impacted property owners to contest the matter of proposed abatement. Page 6 City Council Agenda January 19, 2021 a% A - Draft Resolution and Exhibit A B - Weed Abatement Program Commencement Report (Exhibit A) C - Cointy Letter to Propertv Owners to Abate Weeds D - County Hearing Notice to Destroy Weeds and Program Fees E - Minimum Fire Safety Standards Program Brochure F - Return Reply Form (RRF) Sample G - City Letter to Property Owners H - Approved Resolution No. 20-136 15. l: Municipal Code Amendments to update existing Mobile Vending regulations, including conforming edits to Titles 5 and 13 in the Municipal Code, adopting new regulations for Sidewalk Vending in compliance with SB 946. Application No(s).: MCA-2020-004; Applicant(s): City of Cupertino; Location: citywide. (Continued from December 15). Recommended Action: Conduct the public hearing and find: 1) Conduct the first reading of Ordinance No. 21-2220: "An Ordinance of the City Council of the City of Cupertino amending Chapter 5.04, Business Licenses Generally, Chapter 5.20, Solicitors, Chapter 5.48, Mobile Vendors, and Chapter 13.04, Parks" to: A. find that the proposed actions are exempt from CEQA; B. Adopt regulations to allow sidewalk vending in compliance with SB 946; and C. Find that the restrictions and requirements contained in the regulations are directly related to objective health, safety, and/or public welfare concerns; and 2) Provide direction to staff regaarding whether to later present draft regulations to allow and/or restrict certain Motorized (Mobile) Vendors consistent with its FY 2020-2021 Work Program Item. Staff Re'oort A - Draft Ordinance MCA-2020-04 B - SB 946 C - Planinng Commission Resolution No. 6913 D - Planning Commission Meeting Minutes 10-27-20 16. l: Municipal Code Amendments to adopt lighting regulations to implement the Fiscal Year 2019/20 City Council Work Program items related to Dark Sky. (Application No. MCA-2019-003; Applicant: City of Cupertino; Location: City-wide) (Continue4 from December 15) Page 7 January 19, 2021CityCouncil Agenda Recommended Action: That the City Council: 1) Find the proposed actions are exempt from CEQA; and 2) Conduct the first reading of Ordinance No. 21-2221 "An Ordinance of the City Council of the City of Cupertino Amending City Code to rename and amend Chapter 19.102: Bird Safe Development Standards to Chapter 19.102: Glass and Lighting Standards and to Amend Chapter 19.40 Residential Hillside (RHS) Zones, Chapter 19.60 General Commercial (GC) Zones, Chapter 19.72 Light Industrial (ML) and Industrial Park (MP) Zones, and Chapter 19.l24Parking Regulations to Implement Dark Sky Policies." Staff Report A - Draft Ordinance B - Ordinance No. 20-2219 (Bird-Safe Ordinance) C - Redline Ordinance ORDINANCES AND ACTION ITEMS 17.$: Approve the updated Commissioner Handbook Recommended Action: Approve the updated Commissioner Handbook and provide any input Staff Report A - Draft Commissioner Handbook B - Commissioner Feedback C - Subcommittee' Recommendations D - Redline Draft Commissioner Handbook ORAL COMMUNICATIONS - CONTINUED (As necessary) COUNCI[ AND ST AFF COMMENTS AND FUTURE AGENDA ITEMS ADJOURNMENT The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; 7itigation challenging a final decision of the City Council must be brought withirt 90 days after a decision is announced uyqless a shorter time is required by State or Federa7 law. Prior to seeking judiciaL revieto of any adjudicatory (quasi-judicial) decision, interested persons must file a petitiort for reconsideration with'm tert ca7ertdar days of the date the City Clerk mails notice of the City's decision. Reco;nsideration petitioyis must CO772777!/ with the requirements of Cupertino Municipa( Code §2.08.096. Contact the City Clerk's office for more information or go to http://wwro.cupertino.org/cityc7erk for a reconsideration petition form. In compliayice with the Americans with Disabi(ities Act (ADA), anyone who is planning to attend this teleconference meet'mg zoho is visually or hearing impaired or has any disability that needs special assista;qce should cal7 the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of tlie Page 8 City Council Agenda January 19, 2021 meeting to arrange for assistance. 17? addition, upo;n request, in advance, by a perso;n with a disability, meeting agendas and writings distributed for the meet'mg that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the Cupertino City Council after publicatio'ti o7 the packet will be made avai7able for public inspection in the City Clerk's Office Located at City Ha7l 10300 Torre Avertue, during normal bus'mess hours and in Council packet archives liyiked from the age;nda/minutes page 07? the Cupertino web site. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Murticipa7 Code 2.08.100 written commuriications sent to the Cupertino City Cormcil, Commissioriers or City staff concerning a matter 07? the ageyida are inchtded as supplementa7 materia7 to the agertdized item. These written commtmicatiorts are accessible to the public through the City's website and kept in packet archives. You are hereby admonished not to include any personal or private information'm writtert comrmmications to the City that you do not roish to make public; doing so sha77 constitute a waiver of any privacy rights you may have on the information provided to the City. Page 9 kGET""%q<# 5 h"'aW- SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a phy'sical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 4:00p.m. on Thursday, January 21st to the Committee at planning@cupertino.org. These e-mail comments will be received by the Committee before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Committee at planning@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email planning@cupertino.org prior to speaking. 3) Teleconferencing Instmctions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during l'oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Committee, click on the link below to register in advance and access the meeting: 0nline Page I January 21, 2021DesignReviewCommittee Agenda Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WNONWDgTMIQgq2ZtNnXhf84Q Phone Dial 669-900-6833 and enter Webinar ID: 993 2555 7671 (Type * 9 to raise hand to speak) Unregistered participants w"ll be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) :162.255.36.11 (US East) Meeting ID: 993 2555 7671 SIP: 99325557671@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instnuctions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Page 2 Design Review Committee Agenda January 21, 2021 ROLL CALL APPROV AL OF MINUTES 1. $: Draft Minutes of April 16, 2020 Recommended Action: Approve or modify the Draft Minutes of April 16, 2020 Draft Minutes of April 16, 2020 ORA[ COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Committee on any matter within the jurisdiction of the Committee and not 07? the agenda. Speakers are Limited to three (3) minutes. fry most cases, State law wil7 prohibit the Commission from making any decisions with respect to a matter not 072 the age;nda. WRITTEN COMMUNICATIONS PUBLIC MEETING 2.$: Fence Exception to allow a 6 (six) foot front yard fence in the required 20' front yard setback area. Application No(s).: EXC-2020-006; Applicant(s): Manju Radhakrishnan; Location: 10330 Menhart Lane APN# 375-16-017 Recommended Action: That the Design Review Committee conduct the public meeting and find: 1) that the proposed project is exempt from CEQA; and 2) approve the application per the Draft Resolution Design Review Committee's decision is final unless appealed Staff Report 1 - Draft Resolution 2 - Plan Set OLD BUSINESS NEW BUSINESS ADJOURNMENT 17? compliance with the Americans with Disabilities Act (ADA), anyone who is pla;tm'mg to attend this teleconference meeting who is visually or hearing impaired or has any disability that meds special assistance should cal7 the Cih) Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. 17? addition, upon request, in advance, by a person with a disabilih), meeting agendas and writings distributed for the meeting that are public records wiu be made available in the appropriate alternative format. Page 3 Design Review Committee Agenda January 21, 2021 Any writings or documents provided to a maj'oiity of the members after pub7ication of the agertda will be made available for public inspectio;n. Please co;ntact the City Clerk's Office in Cih) Ha77 located at 10300 Torre Avenue dur'mg norma7 business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Mrmicipal Code 2.08.100 written comrmmications sent to the Cuperti'no Cih) Council, Commissioners or City staff concerning a matter on the agenda are included as supplementa7 material to the agendized item. These writte;n communicatio;ns are accessib7e to the public through the Cih)'s website a;nd kept in packet archives. You are hereby admonished not to include any persona7 or private information in written communications to the Cih) that you do not wish to make public; doing so shall constitute a waiver of any privacy 7oights you may have 07? the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 4 CITY OP C Uf7MW,rh 6ALIFORNTA PE§AI:T"7 0F Thiswillbeateleconferencem Mt lU2sAffi P'J':1,,4NAL7LY Thmsday'Au -N' -TI : GENDA ON THE DATE, SIGNATURE TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19, Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Wednesday, August 18th to the Committee at planning@cupertino.org. These e-mail comments will be received by the Committee before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Committee at planning@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email planning@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Committee, click on the link below to register in advance and access the Page I En'vironmental Revie'w Committee ' T" : "" m':"THgenda August 19, 2021 Online Please click the link below to join-the webiaar: https://cityofcupertino.zoom.us/webinar/register/WNeQxdnGzxTwWLOCw7pENLlw 11., Phone Dial g69-900-6a833 and enter We'binar ID': 924 0133 8724 (Type * 9 to raise hand to speak) Unregistered participants will be called on by the Iast four digits of their phone number. '5r an H.'j23/gIP room system: ka '. r' a & l&" H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 924 0133 8724 SIP: 92401338724@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. ROLL CALL Page 2 Envitonmental Review Committee Agenda August 19, 2021 APPROV AL OF MINUTES 1.$: Draft Minutes of April 15, 2021 Recornrnended Action: Approve or modify the Draft Minutes of April 15, 2021 1- Draft Minutes ORAL COMMUNICATIONS This portion of the meeting is reserved for persons zoishing to address the Committee on any matter within the jurisdiction of the Committee and riot 07? the agenda. Speakers are Limited to three (3) m'mutes. by most cases, State Law will prohibit the Commission from making any decisions zoith respect to a matter not on the agertda. WRITTEN COMMUNICATION PUBLIC HEARINGS 2.$: Development Permit and associated application to allow the subdivision of subdivision of three (3) parcels into nine (9) homes and one (1) cornrnon lot. A Mitigated Negative Declaration is proposed. Application No(s): DP-2020-001, ASA-2020-003, U-2020-001, TM-2020-001, Z-2020-001, and EA-2020-001. Applicant(s): Ali Mozaffari (Alan Enterprise, LLC); Location: 22690 Stevens Creek Blvd. APN(s) #: 342-14-066, 342-14-104, and 342-14-105 Recommended Action: Conduct the public hearing and recommend that the Environmental Review Committee consider the Mitigated Negative Declaration appropriate for the project. Draft Initial Study Appendix A - Air 0uality and Greenhouse Gas EmissionS Data Appendix B - Health Risk Assessment Appendix C - Geotechnical Report Appendix D - Phase I Environmental Site Assessment Appendix E - Phase II Environmental Site Assessment Appendix F - Noise Data Appendix G - Transportation Data Comment Received OLD BUSINESS NEW BUSINESS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans zoith Disabilities Act (ADA), anyone who is planning to attend this teleco4erence meeting who is visually or hearirtg impaired or has any disability that ;needs special Page 3 Environmental Review Committee Agenda August 19, 2021 assistance should cal7 the City Clerk's Office at 408-777-3223, at 7east 48 hours irt advance of the meeting to arrange for assistance. In additio;n, upon request, irt advartce, by a person with a disab'dity, meeting agendas arxd writings distributed for the meeting that are public records w'dl be made available in the appropriate alternative format. Any voritings or documents provided to a majority of the members after publication of the agertda will be made available for public inspection. Please corttact the City Clerk's Office in City Hall located at 10300 Torre Avertue duri;+zg norma7 busirxess hours. IMPORTANT NOTICE: P7ease be advised that pursuant to Cupertino Murticipa7 Code 2.08.100 written communications sent to the Cupertino City Council, Commissio;ners or City staff cortcerrting a matter on the agenda are included as supplemental materia7 to the agendized item. These zoritten commtmicaf-ions are accessible to the public thmugh the City's zoebsite and kept in packet archives. You are hereby admonished not to include any personal or private information i'n written communications to the City that you do not zoish to make public; doing so shall constitute a waiver of arty privacy rights you may have on the information provided to the City. Members of the public are entitled to address the members concernirtg any item that is described in the notice or agenda for this meeting, before or durirtg consideratio;n of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 4 CITY OF CUPERTINO STATE OF CALIFORNIA AGENDA CUPERTINO ENVIRONMENTAL EMPLO This will be a +p1prnnfprpnrp mpetin with Thursday, 9:30 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Wednesday, April 14th to the Committee at planning@cupertino.org. These e-mail comments will be received by the Committee before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Committee at planning@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email planning@cupertino.org prior to speaking. 3) Teleconferencing Instmctions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments win be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the 'Committee, click on the Iink below to register in advance and access the meeting: Online Page I Environmental Review Committee Agenda April 15, 2021 Please click the link below to joirrthe.webinar: http's://cityofcupertino.zoom.us/webinar/register/WNStPETsFTOyf-k6wAAPIpw Phone Dial 669-900-6833 and enter Webinar ID: 925 9012 2906 (Type * 9 to raise hand to speak) Uriregisjered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 925 9012 2906 SIP: 92590122906@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instt'uctions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older bro'ysers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Page 2 Environmental Review Committee Agenda April 15, 2021 ROLL CALL APPROV AL OF MINUTES 1.$: Draft Minutes of January 21, 2021 Recommended Action: Approve or modify the draft minutes of January 21, 2021 Draft Minutes of January 21, 2021 ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Committee on any matter within the jurisdictio;n of the Committee and rxot on the agenda. Speakers are limited to three (3) minutes. In most cases, State 1aU wil7 prohibit the Commission from making any decisions with respect to a matter not 07? the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 2.$: Election of Chair, Vice Chair and Secretary Recommended Action: 1) Elect a Chair and Vice Chair of the Environmental Review Committee Chapter 2.84 Environmental Review Committee 3.$: A review of the scope of the Environmental Review Committee (ERC) in Cupertino Recommended Action: Review analysis of the scope of the ERC in Cupertino, provide any input, and consider providing a recommendation to Council on the revision of the scope of the ERC Staff Report A - Municipal Code Chapter 2.84 Environmental Review Committee B - Enviroi'imental Review Process in Otlier Cities ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is p(anning to attend this teleconference meeting who is visua71y or hearing impaired or has any disability that needs special assistance should call the Cift) Cierk's Office at 408-777-3223, at Least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records w'd7 be made available in the appropriate alternative format. Page 3 Environmental Review Committee Agenda April 15, 2021 Arty wit'mgs or documents provided to a majorih) of the members after publication of the age;nda wiu be made available for public inspectio;n. Please contact the Cih) Clerk's Office in City Hal7 located at ?0300 Torre Avemte during norma[ business hours. IMPORTANT NOT7CE: P4ease be advised t7iat pursuant to Cupertino Municipal Code 2.08.100 written comrmmications sent to the Cupertino Cih) Cormcil Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written commrmications are accessible to the public through the Cih)'s website and kept in packet archives. You are hereby admo;nished ;not to include any persona7 or private information inn written communications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have O?2 the informatio;n provided to the Cih). Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during co;nsideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 4 SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Wednesday, January 20th to the Committee at planning@cupertino.org. These e-mail comments will be received by the Committee before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Committee at planning@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email planning@cupertino.org prior to speaking. 3) Teleconferencing Instmctions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during 'loral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Committee, click on the link below to register in advance and access the meeting: Online Page I January 21, 2021 Environmental Review Committee Agenda Please click the link below to join the webinar: https:7/cityofcupertino.zoom.us/webinar/register/WNTwLLVeSiSPel-tmMan5tSA Phone Dial 669-900-6833 and enter Webinar ID: 962 7082 9801 (Type * 9 to raise hand to speak)Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 962 7082 9801 SIP: 96270829801@zoomcrc.com After registering, you will receive a confirmation email containing information aboutjoining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in yourinternet browser. If you are using your browser, make sure you are using a current andup-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certainfunctionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email withinstructions on how to connect to the meeting. Your email address will not be disclosed tothe public. If you wish to make an oral public comment but do not wish to provide yourname, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand."Speakers will be notified shortly before they are called to speak. 4. '1lVhen called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americaris with Disabilities Act (ADA), anyone who is planning toattend this teleconference meeting who is visually or hearing impaired or has any disabilitythat needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48hours in advance of the meeting to atrange for assistance. In additiori, upon request, inadvance, by a person with a disability, meeting agendas and writings distributed for themeeting that are public records will be made available in the appropriate alternativeformat. Page 2 Environmental Review Committee Agenda January 21, 2021 ROLL CALL APPROV AL OF MINUTES 1. $: Draft Minutes of April 16, 2020 Recommended Action: Approve or modify the Draft Minutes of April 16, 2020 Draft Minutes of April 16, 2020 ORAL COMMUNICATI.ONS This portion of the meeting is reserved for persons wishing to address the Committee on any matter within the jurisdiction of the Committee and not on the agenda. Speakers are Limited to three (3) minutes. Fry most cases, State law wil7 prohibit the Commission from making a;ny decisions with respect to a matter not 07? the agenda. WRITTEN COMMUNICATIONS PUBLIC HEARINGS 2.$: Consider a Mitigated Negative Declaration to allow the subdivision of one (1) parcel into three (3) parcels for single family residential uses. Application No(s).: EA-2018-02, TM-2018-01; Applicant(s): Ray Chen (Lands of Qi); Location: 11226 Bubb Road APN #362-06-036 (Postponed from December 17, 2020) Recommended Action: Conduct the public hearing and recommend that the Environmental Review Committee consider the Mitigated Negative Declaration appropriate for the project Initial Skidy/Mitigated Negative Declaration OLD BUSINESS NEW BUSINESS FUTURE AGENDA SETTING ADJOURNMENT 17? compliance with the Americans with Disabilities Act (ADA), anyone who is p7amzing to attend this te7econfere;nce meeting who is visually or hearing impaired or has any disabilih) that needs special assistance should call the City Clerk's Office at 408-777-3223, at 7east 48 hours in advance of the meeting to arrange for assistance. 77? addition, upon request, in advance, by a person with a disabi(ih), meeting agendas and writings distributed for the meeting that are public records wil7 be made available in the appropriate a7ternative format. Any writings or documents provided to a majority of the members after publication of the agenda w'dl Page 3 Environmental Review Committee Agenda January21,2021 be made avai(able for public inspection. Please contact the Cih) Clerk's Office inn City Ha(l (ocated at 10300 Torre Avemte during norma7 business hours. IMPORTANT NOTICE: Please be advised that pursua;nt to Cuperti;no Municipal Code 2.08.100 written communications sent to the Cupertino Cih) Cormcil, Commissioners or Cih) staff concerning a matter on the agenda are inchtded as supplemental materia2 to the agendized item. These writtert comrmmicatio;ns are accessible to t7ie public through the City's website a;nd kept in packet archives. You are hereby admonished ;not to include any persona7 or private information in written comrmmications to the Cih) that you do not wish to make public; doing so sha77 constitute a waiver of any privacy rights you may have 07? the information provided to the Cih). Members of the public are entitled to address the members concerning any item that is described in the notice or age;nda for this meeti;ng, before or during consideration of that item. If you wish to address the members 072 any other item not 07? the agenda, you may do so during the public commertt. Page 4 Z4URE TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THESPREAD OF COVID-19 Itt accordance with Governoz Newsom's Executive Order No-29-20, this will be ateleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at wvvw.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in thefollowing ways: 1) E-mail comments by 5:00 p.m. on Wednesday, September 8th to the Commission athousing@cupertino.org. These e-mail comments will be received by the Commissionmembers before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to theCommission at housing@cupertino.org. The staff liaison will read the emails into therecord, and display any attachments on the screen, for up to 3 minutes (subject to theChair's discretion to shorten time for public comments). Members of the public that wish toshare a document must email housing@cupertino.org prior to speaking. 3) Teleconferencing Instmctions Members of the public may observe the teleconference meeting or provide oral publiccomments as follows: Oral public comments will be accepted during the teleconference meeting. Comments maybe made during "oral communications" for matters not on the agenda, and during the Page I HousingCommission Agenda public comment period for each agenda item. September 9, 2021 To address the Commission, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WN7MV-OxicQhSOiUfzswzdpw Phone Dial 669-900-6833 and enter Webinar ID: 959 8439 6157 (Type *9 to raise hand to speak) Unregistered participants will be called on by the Iast four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 959 8439 6157 SIP: 95984396157@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" ot similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. ROtL CALL Page 2 Housing Commission Agenda September 9 2021 APPROV A'L OF MINUTES 1.l: Draft Minutes of June 10, 2021 Recommended Action: Approve or modify the Draft Minutes of June 10, 2021 1- Draft Minutes Jrine 10, 2021 POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persorts wishing to address the Commission 072 any matter zoithin the jurisdiction of the Commissiort and riot 072 the agerxda. Speakers are limited to three (3) minutes. In most cases, State Lava zoil7 prohibit the Commission from making arty decisions with respectto a matter riot 07? the agenda. WRITTEN COMMUNICATIONS PUBLIC HEARINGS 2.l: Informational presentation on the FY 2020-21 Comrminity Development BlockGrant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER). Recommended Action: Conduct Public Hearing; and 1. Receive informational presentation; and 2. Adopt resolution 21-03 approving the FY 2020-21 CDBG CAPER. Staff Reoort A - Resolution No. 21-03 ( FY 20-21 CDBG Consolidated Annual Performance and Evahiation Report) OLD BUSINESS NEW BUSINESS ST AFF AND COMMISSION REPORTS FUTURE AGENDA SETTING ADJOURNMENT bat compliance with the Americans voith Disab'dities Act (ADA), anyone who is p[annirtg to attend this telecortference meeting who is visually or hearing impaired or has any disability that needs speciar assistance shou(d cal7 the City Clerk's Office at 408-777-3223, at Ieast 48 hours in advance of themeeting to arrange for assistance. In addition, upon request, in advance, by a persorx with a disab'dity, meeting agendas artd writings distributed for the meeting that are public records wi71 be made availabLein the appropriate alterrxative format. Arty writings or documents provided to a majority of the members after pubLicatiort of the agenda wil7 Page 3 HousingCommission Agenda September9,2021 be made available for public inspectiort. Please contact the City Clerk's Office in City Had( (ocated at 10300 Torre Avenue, Cupertino, California 95014, durirtg normal busirtess hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 roritten communications sent to the Cupertirto City Council Commissioners or Cih) staff concerrting a matter on the agenda are included as supplementa[ materia7 to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do rtot include any personal or private irtformation in writtert communications to the Cih) that you do not zoish to make public, as written commuriications are cortsidered pub(ic records and will be made publicly avaiLab(e o;n the Cih) website. Members of the public are entitled to address the members concerrxirtg any item that is described irt the notice or age;nda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agertda, you may do so durirtg the pub(ic comment. Pay 4 CITY OF (:lB'Ja'J'l!%l -lFnRNIA C UPE RTINO DATE SJGNATURE TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Wednesday, May 12th to the Commission at housingcommission@cupertino.org. These e-mail comments will be received by the Commission before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at housingcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email housingcommission@cupertino.org prior to speaking. 3) Teleconferencing Instmctions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: OnlinB Page 1 Phone Dial 669-900-6833 and enter Webinar ID: 999 0724 6650 (Type * 9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 999 0724 6650 SIP: 99907246650@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following insttuctions carefully: 1. You can directly download the teleconference sofhvare or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attertd this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Page 2 Housing Commission Agenda May 13, 2021 ROLL CALL APPROV AL OF MINUTES 1.l: Draft Minutes of March 11, 2021 Recommended Action: Approve or modify the Draft Minutes of March 11, 2021 Draft Minutes of March 11, 2021 2.$: Draft Minutes of April 29, 2021 Recommended Action: Approve or modify the Draft Minutes of April 29, 2021 Draft Minutes of April 29, 2021 ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission 07? any matter within the jurisdiction of the Commission and not 07? the agenda. Speakers are Limited to three (3) minutes. Irt most cases, State Law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS PUBLIC HEARINGS 3.$: Fiscal Year 2021-22 Community Development Block Grant (CDBG) Annual Action Plan Recommended Action: Conduct the hearing and adopt Draft Resolution 21-02 recommending approval of the FY 2020-21 CDBG Annual Action plan to the City Council for final adoption Tentative City Council hearing: June 15, 2021 A - Resolution No. 21-02 (FY 21-22 CDBG Annual Action Plan) ST AFF AND COMMISSION REPORTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disabilih) that needs specia7 assistance shotdd cal7 the Cih) Clerk's Office at 408-777-3223, at Least 48 hours in advance of the meeting to arrange for assistance. by addition, upon request, in advance, by a person with a disabi7ih), meeting agendas and writings distributed for the meeting that are public records wil7 be made availab(e in the appropriate alternative format. Page 3 Housing Commission Agenda May 13, 2021 A7?:!/ writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. P(ease contact the Cih) Clerk's Office in Cih) Hail located at 10300 Torre Avenue dur'mg normal business hours. IMPORTANT NOTICE: Please be advised that pursua;rtt to Cupertino Municipa7 Code 2.08.100 written communications se;nt to the Cupertino City Cormcil Commissioners or Cih) staff concerning a matter on the agenda are inchtded as supplemental material to the agendized item. These written comrmmicatiorts are accessible to the public through t7ie City's website and kept'm packet archives. You are hereby admo;nished'not to include any persona7 or private information in writtert commtmications to the City that you do not wish to make public; doi;ng so shall constitute a waiver of any privacy rights you may have 07? the information provided to the Cih). Members of the public are entitled to address the members concerning any item that is described in the notice or age;nda for this meeting, before or during consideration of that item. If you rnish to address the members 07? any other item not on the agenda, you may do so during the public comment. Page 4 EMPLOY F THE OF CUPERTlr-iO PENAL,TY OF This will be a teleconference m u ro'n..2\!L'-l We dn e s d ay, - =l I+f % l l .t . i a- %l/ l ' Ii L. Ay lkHE NOT E GENDA ON THE LLETIN BOAR kT"Y HALL TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Wednesday, May 12th to the Commission at librarycommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at librarycommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email librarycommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during l'oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advarice and access the meeting: Page I Library Commission a Agenda May 12, 2021 Please click the link below to join the webit.ar: https://cityofcupertino.zoom.us/webinar/register/WN7ohvMnGpQdWBO6pv971Llw Phone Dial 669-900-6833 and enter Webinar ID: 965'0049 9167 . (Type *9 to raise hand to speak) oa Unregistered participants will be called on by the last four digits of their phone number. ' Or an.H.323/SIT room system. H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 115.114.131.7 (India Mumbai) 115.114.115.7 (India Hyderabad) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 149.137.40.110 (Singapore) 64.211.144.160 (Brazil) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) 207.226.132.110 (Japan Tokyo) 149.137.24.110 (Japan Osaka) Meeting ID: 965 0049 9167 SIP: 96500499167@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instnuctions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Pirefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. Page 2 Library Commission Agenda May 12, 2021 3. When the Chair calls for the item on which you wish to speak, click on /'raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO LIBRARY COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Library Commission is hereby called for Wednesday, May 12, 2021, commencing at 7:00 p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING CALL TO ORDER ROLL CALL APPROV AL OF MINUTES 1. l: Meeting Minutes for April 7, 2021. Recommended Action: Review and approve the meeting minutes for the April 7, 2021 Library Commission meeting. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portio;n of the meeti;ng is reserved for persons wishing to address the Commission 072 any matter within the jurisdiction of the Commission and not 07? the agenda. Speakers are Limited to three (3) minutes. 77? most cases, State 7aw w'd7 prohibit the Commission from making any decisio'ns with respect to a matter not 07? the agenda. Page 3 LibraryCommission Agenda Mayl2,2021 WRITTEN COMMUNICATIONS OtD BUSINESS 2. $: Update on the Library Expansion Project. Recommended Action: Receive an update on the Library Expansion Project. 3. $: Overview of Conducting Commission Meetings and Review of Subcommittees. Recommended Action: Receive an overview of conducting Commission meetings and a review of subcommittees. Staff Report A - Rosenberg-s-Rules-of-Order B - Commissioner Handbook C - A Guide to the Ralph M. Brown Act 4. $: Superfest Disability Film Festival. Recornrnended Action: Discuss the status of the proposed Superfest Disability Film Festival. NEW BUSINESS 5.3: Update on the Library Commission Budget. Recommended Action: Receive an update on the Library Commission budget. Staff Reoort A - Library Commission Fiscal Year 2020-21 Budget ST AFF AND COMMISSION REPORTS 6. $: Monthly Update Reports. Recommended Action: Receive MonthIy Update Reports from: Cupertino Cornrnunity Librarian County Librarian Monthly Update Friends of the Library Cupertino Library Foundation Commissioners Poet Laureate Staff COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT Page 4 Library Commission Agenda May 12, 2021 In compliance with t7ie Americans wit7i Disabilities Act (ADA), anyone who is p(anning to attend this teleconference meeting who is visual(y or hearing impaired or 7ias any disab'dih) that needs specia7 assistance shou(d cau the Cih) Cierk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arra;nge for assistance. by addition, upon request, in adva;nce, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made availabLe in the appropriate alternative format. Art:!/ writings or documents provided to a majorih) of tJie members after publication of the agenda will be made available for public inspection. P4ease contact the Cih) C1er7c's Office in Cih) Hal7 (ocated at 10300 Torre Avemte during normal business hours. IMPORTANT NOTICE: PLease be advised that pursuant to Cupertino MrmicipaL Code 2.08.100 written commtmications sent to the Cuperti;rho Cih) Cormcil Commissioners or City staff concerning a matter (:)7? the agenda are inchtded as supplemental materia7 to the agendized item. These writtert communications are accessible to the public through the City's website and kept in packet archives. You are hereby admonished not to inchtde any persona7 or private information in written communications to the Cih) that you do not wish to make public; doing so shal7 constitute a waiver of any privacy rights you may have 07? the information provided to the Cih). Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for tliis meeting, before or during consideration of that item. If you wish to address the members on any other item not 07? the agenda, you may do so during the public comment. Page 5 CITY OF CUPERTINO 8TATn OF CALIFORNIA AG C U PERTINO HOUSING C N 30A ()b/AGENDA Of"l -l- F-iE AT NTY i-JALL. TELECONFERENCE / PUBLIC PARTICIPATI SPREAD OF COVID-19 TO Hma}mR$E In accordarice with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on Uhe agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Wednesday, April 28th to the Commission at housingcommission@cupertino.org. These e-mail comments will be received by the Commission before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at housingcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email housingcommission@cupertino.org prior to speaking. 3) Teleconferencing Instnuctions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Online Page I April 29, 2021 HousingCommission Agenda Please click the link below'to 'join theaweb'i';ara a' https://cityofcupertino.zoom.us/webinar/register/WNc56v-udDT9KOB3gvM8Qqjg Phone Dial 669-900-6833 and enter WebinarID: 998 7544 6677 (Type * 9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East)'= Meeting ID: 998 7544 6677 SIP: 99875446677@zoomcrc.com After registering, you will receive a confirmation email containing irrformation about joining the webinar. Please read the following instnuctions carefullyo 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter ]'Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on l'raise hand." Speakers will be notified shortly before they are called to speak. 4. '1/Vhen called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at Ieast 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Page 2 Housing Commission Agenda April 29, 2021 NOTICE AND CALL FOR A SPECIAL MEETING OF THE HOUSING COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Housing Commission is hereby called for Thursday, April 29, 2021, commencing at 9:00 am. In accordance with Governor Newsom's Executive Order No-29-20, this is a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading "Special Meeting". SPECIAL MEETING ROLL CALL ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not 07? the agenda. Speakers are 7imited to three (3) m'mutes. In most cases, State law wiu prohibit the Commission from making any decisions with respectto a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 1.%: FY 2020-21 City Work Program: Housing Survey. Recornrnend one Housing Commissioner to fill a vacancy on the 2-member subcommittee (Parish) to work with the City Council subcommittee (Chao and Willey) to advise on the housing survey options and question types Recommended Action: Recommend one Commissioner to serve on the Housing Survey Subcommittee Staff Report A - City Corincil Staff Report july 21, 2020 B - FY 2020-21 City Work Program Amended 7.21.20 C - HSC Agenda 4-14-21 D - HSC Agenda 12-16-20 E - HSC Agenda 11-18-20 F - HSC Agenda 10-14-20 G - HSC Agenda 9-16-20 ST AFF AND COMMISSION REPORTS FUTURE AGENDA SETTING ADJOURNMENT Page 3 Housing Commission Agenda April 29, 2021 17? compliance with the Americans with Disabilities Act (ADA), anyone who is planning to atte;nd this teleconfere;nce meeting who is visua{(y or hearing impaired or has any disability that ;needs specia1 assistance should cal7 the Cih) Clerk's Office at 408-777-3223, at Least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person wit7i a disability, meeting agendas and writings distributed for the meeting that are pub(ic records will be made available in the appropriate a(ternative format. Agty writings or documents provided to a majorih) of the members after publication of the agenda wi(7 be made available for puMic inspection. Please contact the City Clerk's Office in Ci% Hal7 located at 10300 Torre Avenue during normal busi;ness hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino Cih) Council Commissioners or City staff concerning a matter 07? the agenda are included as supp(eme;nta( material to the agendized item. These written communications are accessible to the public through the City's rnebsite and kept in packet archives. You are hereby admonished ;not to include any persona7 or private information in written communications to the Cih) that you do not wish to make public; doing so sha[7 co;nstitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 4 This will be a teleconference me no physical"locat:io.@. I-P'pF'-S(;): TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THESPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconfetence meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in thefollowing ways: 1) E-mail comments by IO:OOa.m. on Friday, December 10to the Committee at KatyN@cupertino.org. These e-mail comments will be received by the Committee members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Committee at KatyN@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretiori to shorten time for public comments). Members of the public that wish to share a document must email KatyN@cupertino.org prior to speaking. 3) Teleconferencuig Instructions Members of the public may observe the teleconference meeting ot provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during l'oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Committee, click on the link below to register in advance and access themeeting: Page I LegiJe.wCommittee 'Agenda Decemberl0,2021 Online Pleasi,§Irck-t% link below to join the webinar: https:7{cityp§qppeytino..zoom.us/webinar/register/WNWnBUvBfATfaVwExxLjrWAg Phone= - Dial: (6,n9j 950a6833 and enter Webinar ID: 996 5886 4994 (Type *9 to raise hand to speak) Unrelg:3sjq,yed,.p4rticipants will be called or; by the last four digits of their phone number. Or an H.323/SIP room system H.323 162.255.37.11 (US WeSt) 162.255.36.11 (OS East) Meeting ID: 996 5886 4994 SIP: 99658864994 @zoomcrc.com After tegistering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. NOTICE AND CALL FOR A SPECIAL MEETING OF THE LEGISLATIVE REVIEW COMMITTEE NOTICE IS HEREBY GIVEN that a special meeting of the Legislative Review Committee is hereby called for Friday, December 10 commencing at 11:00 a.m. In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical Page 2 LegisIative Review Committee Agenda December 10 2021 location to help stop the spread of COVID-19. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROL[ CALL AGENDA REVIEW/ ORDERS OF THE DAY APPROV AL OF MINUTES 1.$: Consider approviiig the October 8, 2021 Legislative Review Committee minutes Recommended Action: Approve the October 8, 2021 Legislative Review Committee minutes A - Draft Minutes ORAL COMMUNICATIONS This portion of the meeting is reserved for persorts zoishing to address the Committee 07? any matter within the jurisdictiovx of the Committee and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit tlie Commission from ma7cing any decisioyis roith respect to a matter not on the agerzda. PUBLIC COMMENT (including comments on all agenda items This portiorx of the meeting is reserved for persons wishing to address the Committee on any matter 072 the agenda. Speakers are limited to three (3) minutes for any partic'tdar agenda item. ACTION ITEMS 2.$: Legislative Update Recoinmended Action: Receive legislative update and provide any input A - Legislative Update B - List of Bills Organized by Category C - (upertino Bill Positions 3.$: Discuss Taxpayer Protection and Government Accountability Act Recommended Action: Adopt an oppose position on the Taxpayer Protection and Government Accountability Act and authorize the Mayor to send letters to the state legislahire A - Taxpayer Protection Initiative Summary 4. $: Discuss Statewide Initiative 21-0016 (Local Land Use and Zoning Laws) Page 3 Legislative Review Committee Agenda December 10, 2021 Recommended Action: Adopt a support position on Statewide Initiative 21-0016 (Local Land Use aiid Zoiig Laws) aiid authorize the Mayor to send letters to the state legislature A - Local Land Use Initiative Summary 5.$: Discuss the City's Draft 2022 LegisIative Platform Recommended Action: Discuss the City's Draft 2022Legislative Platform ai'id recommend for City Council's adoption A - Draft 2022 Proposed Legislative Platform Redline B - Platforms from Campbell and Palo Alto FUTURE AGENDA SETTING ADJOURNMENT by compliance v.oith the Americans with Disabilities Act (ADA), anyone who is planning to attend this te7econference meeting who is visually or heari;ng impaired or has arty disabi(ity that needs specia7 assistance should call the City C7er7c's Office at 408-777-3223, at least 24 hours in advance of the meeting to arrange for assistartce. In addition, upon request, in advarzce, by a persort with a disability, meeting agendas and writirtgs distributed for the meet'mg that are public records wi7.l be made availab7e in the appropriate alterrtative format. Arty writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City C(erk's Office in City Hal7 7ocated at 10300 Torre Avenue, Cupertino, Califorrtia 95014, durirtg'normal busirtess hours. IMPORTANT NOTICE: P(ease be advised that pursuartt to Cupertiryo Municipal Code section 2.08.l00written commtmications sent to the Cupertino Cih) Council, Commissioners or City staff concerrting a matter on the agenda are 'mcluded as supplemental material to the agendized item. These roritten communications are accessible to the public through the City's website and kept in packet archives. Do not include any opersonar or private information in written communications to the City that you do rtot wish to make public, as written communications are considered public records arid will be made pub7icly available on the City website. Members of the public are entitled to address the members concernirtg any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so dur'mg the public comment. Page 4 hc\2QDKT,\,,ff@i ) A DEPART- Feb7,H'< BULLETIN BOA.t-< : : Y HALL. SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by IO:OOa.m. on Friday, February 26to the Committee at KatyN@cupertino.org. These e-mail comments will be received by the Committee members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Committee at KatyN@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email KatyN@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Committee, click on the link below to register in advance and access the meeting: Page I Agq@daLegisptive Review Committee ! - 4€34e xi ,;lea!(e click thelink below to join the webinar: ,a.i ffttps:!/cit5rofcupertino.zoom.us/webinar/regis0er/WNL4s6xzTQRfiw4xMZILakDg Febnuary 26, 2021 ': Phone Dial: (669) 900 6833 and enter Webinar ID: 942 0035 5640 (Type *9 to raise hand to speak) = ' Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) "' 162.255.36.11 (US East) Meeting ID: 942 0035 5640 SIP: 94200355640@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. NOTICE AND CAL[ FOR A SPECIAL MEETING OF THE LEGISLATIVE REVIEW COMMITTEE NOTICE IS HEREBY GIVEN that a special meeting of the Legislative Review Committee is hereby called for Friday, February 26, 2021 commencing at 11:00 a.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting Page 2 LegislativeReviewCommittee Agenda February26,2021 business on the subject matters listed below under the heading, "Special Meeting," SPECIAL MEETING ROLL CALL APPROV AL OF MINUTES 1.l: Consider approving the January 8, 2021 Legislative Review Committeeminutes Recornrnended Action: Approve'the January 8, 2021 Legislative Review Committee muiutes A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons roishing to address the members on any matter not 071 the agenda. Speakers are limited to three (3) minutes. Irx most cases, State Law will prohibit the members from making any decisiorts with respect to a matter rxot listed 07? the agenda. PUBLIC COMMENT (including comments on all agenda items) This portion of the meeting is reserved for persons wishing to aMress the Committee on any matter onthe agenda. Speakers are Limited to three (3) minutes for any particu(ar agenda item. AGENDA REVIEW 77! order to make the most efficient use of outside consultant time, Committee members wi(7 review and discuss items 071 the agenda to assist in developing priorities and strategy for formal consideration ojthose items tohert the constdtant is present 7ater in the meeting. No action wil7 be taken on any agenda items irt this portion of the meet'mg. ACTION ITEMS 2.$: Legislative Update Recommended Action: Receive legislative update and provide any input A - Legislative Update - B - Watch List 3.%: Update on positions taken by the League of California Cities (League) and theCities Association of Santa Clara County (CASCC) Recornrnended Action: Receive update on positions taken by the League and CASCC and provide any input A - Bill Positions Page 3 Legislative Review Committee Agenda February 26, 2021 $: Consider adopting a position on Senate Bill6 - Local Planning: Housing: Commercial Zones Recommended Action: A) Adopt an oppose position on SB 6 and authorize the Mayor to send letters to the state Iegislature, unless the City Coincil decides to place this bill on a future Council agenda to consider as the full Council; Or B) Make a recommendation that the City Councffl take an oppose position on SB 6. A - SB 6 Srimmary Report %: Consider adopting a position on Senate Bill 7- Jobs and Economic Improvement Through Environmental Leadership Act of 2021 Recommended Action: A) Adopt a support if amended position on SB 7 and authorize the Mayor to send letters to the state legislature, unless the City Council decides to place this bill on a fuhire Council agenda to consider as the full Council; Or B) Make a recommendation that the City Council take a support if amended position on SB 7. A - SB 7 Summary Report $: Consider adopting a position on Senate Bill 9 - Housing Development: Approvals Recommended Action: A) Adopt an oppose unless amended position on SB 9 and authorize the Mayor to send Ietters to the state Iegislature, unless the City Council decides to place this bill on a future Council agenda to consider as the fuII Council; Or B) Make a recommendation that the City Cotu'icil take an oppose unless amended position on SB 9. A - SB 9 Surnrnary Report $: Consider adopting a position on Senate Bill 10 - Planning and Zoning: Housing Development: Dertsity Recommended Action: A) Adopt an oppose unless amended position on SB 10 and authorize the Mayor to send letters to the state legislature, unless the City Council decides to place this bill on a fumre Council agenda to consider as the fun Council; Or B) Make a recommendation that the City Council take an oppose unless amended position on SB 10. A - SB 10 Simmary Report $: Consider adopting a position on Senate Bill 15 - Housing Development: Incentives: Rezoning of Idle Retail Sites Recornrnended Action: A) M.opt a support position on SB 15 and authorize the Mayor to send letters to the state Iegislature, ess the City Council decides to place this bill on a future Council agenda to consider as the full Council; Or B) Make a recommendation that the City Council take an oppose unless amended position on SB 15. Page 4 Legislative Review Committee A - SB 15 Srimmary Report Agenda February 26, 2021 9. $: Consider adopting a position on Senate Bill 314 Bar and Restaurant RecoveryAct Recommended Action: A) Adopt a watch position on SB 314 and authorize the Mayor to send letters to the state legislature, unless the City Council decides to place this billon a future Council agenda to consider as the full Council; Or B) Make a recommendation that the City Council take a watch position on SB 314.A - SB 314 Surnrnary Report 10.$: Online resources for the public to participate in the legislative process Recommended Action: Receive information on online resources for the public to participate in the legislative process and provide any input FUTURE AGENDA SETTING ADJOURNMENT h compliarxce zoith the Americans with Disab'dities Act (ADA), anyone who is p7ann'mg to attend thistelecoryference meeting zoho is visually or hearing impaired or has any disabilih) that needs special assistance should call the City Clerk's Office at 408-777-3223, at 7east 24 hours 'm advance of themeeting to arrange for assistance. In addition, upon request, irx advance, by a persorx with a disability, meeting agendas and writings distributed for the meetirtg thataare pu'Mic records will be made availablein the appropriate alternative format. Any zoritings or documents provided to a majority of the members after publicatiort of the agenda willbe made availaMe for public'mspection. r4ease contact the City Clerk's Office irt City Hail located at10300 Torre Avenue during normal business hours. IMPORTANT NOTICE: r4ease be advised that pursuant to Cupertino Municipal Code 2.08.I00 voritten communications sent to the Cupertino City Council Commissioners or City staff concerning amatter ort the agerxda are included as supp7emerttal material to the agertdized item. These written communications are accessible to the pub(ic through the City's website and kept in packet archives. You are hereby admonished not to irtclude any personal or private information in written communications tothe Cih) that you do not wish to make public; doing so shall constitute a waiver of any privacy rightsyou may have on the i4ormatiorx provided to the City. Members of the pub'Lic are entitled to address the members coricern'mg any item that is described irt the rtotice or agertda for this meeting, before or during cortsideration of that item. If you wish to address themembers on any other item rtot on the agenda, you may do so during the public commertt. Page 5 STATE OF CALIFOP,NfA 1@ AN This will be a teleconference meetinJTJMlf ?OSIEll .. - -..--- --- --wednesday'oecey'efilHNuno.xi<ohrcrrynttbt. 7:00 PM TELECONFERENCE / PUBLIC PARTICIPATIOmRMATION TO ffELP 31P-4'iE SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in thefollowing ways: 1) E-mail comments by 5:00 p.m. on Wednesday, December I to the Commission at librarycommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at librarycommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email librarycommission@cupertino.org prior to speaking. 3) Teleconfetencing Instructions Members of the public may obsewe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: Page I Libzary Commission Agenda December 1, 2021 https://cityofcupertino.zoom.us/webinar/register/WNe4Z80d7GTzWIQSCj5ShrFQ Phone Dial 669-900-6833 and enter Webinar ID: 925 9980 8397 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: - " ='+l= 162.255.37.11 (US West) 162,255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) I03.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 925 9980 8397 SIP: 92599808397@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instrtictions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calfs for the item on which you wish to speak, dick on "raise hand." Speakers will be notified shortly before they ate called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability Page 2 Library Commission Agenda December 1, 2021 that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. CALL TO ORDER ROLL CALL APPROV AL OF MINUTES 1.$: Minutes for the November 3, 2021 Joint Special Meeting of the Library Commission and Fine Arts Commission Recornrnended Action: Review and approve the minutes of the November 3, 2021 joint special meeting of the Library Commission and Fine Arts Commission. A - Draft Minutes 2.2: Minutes for the November 3, 2021 Library Commission Meeting Recommended Action: Review and approve the minutes of the November 3, 2021 Library Cornrnission meeting. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission ort any matter within the jurisdiction of the Commissiort and not orx the agenda. Speakers are Limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 3. $: Update on the Library Expansion Project Recommended Action: Receive an update on the Library Expansion Project. 4. $: Update from the Poet Laureate Subcommittee Recommended Action: Receive an update from the Poet Laureate Subcornrnittee 5. $: Update on Addressing the Digital Divide Recornrnended Action: Receive an update from the cornrnission subcommittee on addressing the digital divide. Page 3 Library Commission Agenda December 1, 2021 NEW BUSINESS 6.$: Commission Proposals for the Fiscal Year 2022-2023 City Work Program Recommended Action: Provide a list of proposed items for the Fiscal Year 2022-2023 City Work Program, identifying the top three proposals, limited to no more than five. Staff Report A - Commission Proposal Template 7. $: Consider Canceling the January 2022 Library Commission Meeting Recommended Action: Discuss and cancel the January 2022 Library Commission meetmg. ST AFF AND COMMISSION REPORTS 8.$: Monthly Update Reports Recommended Action: Receive Monthly Update Reports from: Cupertino Community Librarian County Librarian Monthly Update Friends of the Library Cupertino Library Foundation Commissioners Poet Laureate Staff COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT Irt compliance with the Americans with Disabilities Act (ADA), anyorxe who is p7anning to attend this teleconference meeting who is visually or hearirtg impaired or has any disability that needs special assistance should call the Cih) Clerk's Office at 408-777-3223, at Least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agertdas and writ'mgs distributed for the meetirtg that are pub(ic records wir( be made ava'dab7e irt the appropriate alternative format. A?Z!/ writings or documents provided to a majorih) of the members after publication of the agerida wil[ be made availab7e for public inspection. Please corttact the City Clerk's Office irt Cih) Hail located at 10300 Torre Avenue, Cupertirto, Califorrtia 95m4, during rtormal bus'mess hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Murticipal Code section Page 4 Library Commission Agenda December 1, 2021 2.08.l00writtert commtmications serxt to the Cupertino Cih) Council, Commissioners or City staffconcernirtg a matter on the agenda are included as supplemerttal material to the agendized item. These written commurtications are accessible to the public through the City's website and kept in packet archives. Do not irtc)ude any personal or private'mformation irt roritten communications to the City that you do not wish to make public, as zoritten communications are considered pub7ic records and wiu be made public7y available on the Cih) website. Members of the public are entit7ed to address the members concerning any item that is described irx the notice or ageryda for this meeting, before or dur'mg cortsideration of that item. If you roish to address themembers 07? any other item rtot on the agertda, you may do so during the public commertt. Page 5 STATE OF CALIFORNIA 7! TELECONFERENCE / PUBLIC PARTICIPATIONt/lt%TPd)RMATX)N r"O HELP STOP THE In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Wednesday, September I to the Commission at librarycommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at librarycommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screeri, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email librarycommission@cupertino.org prior to speaking. 3) Teleconferencing Ittstructions Members of the public may observe the comments as follows: teleconference meeting or provide oral public Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item, To address the Commission, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: Page I September 1, 2021,, I,i4rary Commission " " a " a " :" ' lQ'§enda htl;ps://cityofcupertino.zoom.us/webinar/register/WNbgljkqg3RxeF4QqS7FRBlg Phone Dial 669-900-6833 and enter Webinar ID: 964a6822 4700 (Type *9 to raise hand to speak) Unregistered participants mill"be c,alled on by the last four digits of their phone number. Or an H.323/SIProonn system: H.323: 162.255.37.11 (tTS West)= ,. 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 964 6822 4700 SIP: 96468224700@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sute you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your rematks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability Page 2 LibraryCommission Agenda Septemberl,2021 that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. CAJLL TO ORDER ROLL CALL APPROV AL OF MINUTES 1. $: Minutes for the August 4, 2021 Library Commission Special Meeting Recornrnended Action: Review and approve the minutes for the August 4, 2021 Library Commission special meeting. A - Draft Minutes POSTPONEMENTS 2.$: Amended Minutes for the May 24, 2021 Joint Fine Arts Commission and Library Commission Special Meeting Recommended Action: Review and approve the amended minutes or the May 24, 2021 joint Fine Arts Cornrnission and Library Commission special meeting. A - Draft Amended &Iinutes B - Draft Amended Minutes (Redliiie) 3. $: Update on Addressing the Digital Divide. Recommended Action: Receive an update from the commission subcommittee on addressing the digital divide. ORAL COMMUNICATIONS This portiort of the meeting is reserved for persons wishing to address the Commission 07';1 any matter within the jurisdiction of the Commission and not 072 the agenda. Speakers are limited to three (3) m'mutes. by most cases, State Law roiL7 prohibit the Commission from making arty decisions with respect to a matter not on the agertda. WRITTEN COMMUNICATIONS OLD BUSINESS 4. $: Update on the Library Expansion Project. Recommended Action: Receive an update on the Library Expansion Project. 5. $: Update from the Poet Laureate Subcommittee Page 3 LibraryCommission Agenda Septemberl,2021 Recommended Action: Receive an update from the Poet Laureate Subcommittee 6. $: Superfest Disability Film Festival Recommended Action: Receive information on the Superfest Disability Film Festival and discuss a recornrnendation to the Cupertino Library. NEW BUSINESS ST AFF AND COMMISSION REPORTS 7.$: Monthly Update Reports. Recommended Action: Receive Monthly Update Reports from: Cupertino Community Librarian County Librarian Monthly Update Friends of the Library Cupertino Library Foundation Cornrnissioners Poet Laureate Staff FUTURE AGENDA SETTING ADJOURNMENT by compliance with the Americans with Disabilities Act (ADA), artyone who is plaming to attertd this teleconference meeting who is visually or hearirtg impaired or has any disability that needs special assistartce should call the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of the meetirtg to arrange for assistance. Irt addition, upon request, in advance, by a person with a disabi7ih), meeting agendas and writ'mgs distributed for the meeting that are public records will be made avai{abre irt the appropriate alternative format. Arty writings or documents provided to a majority of the members afier publication of the agenda w'dl be made available for public irtspectiory. P(ease contact the City Clerk's Office in City Hall 7ocated at 10300 Torre Avenue during norma7 busirtess hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sertt to the Cupertino City Council, Commissioners or City staff concernirig a matter on the agenda are included as supplemental material to the agendized item. These voritten communicatiorts are accessible to the public through the City's website and kept in packet archives. You are hereby admonished not to include any personal or private information in writtert commu;nications to the City that you do not wish to make public; doing so shall corxstitute a waiver of arty privacy rights you may have on the information provided to the Cih). Page 4 Library Commission Agenda September 1, 2021 Members of the public are entitled to address the members concernirtg any item that is described in thenotice or agertda for this meeting, before or during consideration of that item. If you zoish to address themembers on a;ny other item not on the agenda, you may do so during the public comme;nt. Page 5 STATE OF CALIFORNIA SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be ateleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in thefollowing ways: 1) E-mail comments by 5:00 p.m. on Wednesday, March 3rd to the Commission at librarycommission@cupertino.org. These e-mail comments will be teceived by the commission members before the meeting and posted to the City's website after themeeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at librarycommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email librarycommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral publiccomments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during J'oral communications" for matters not on the agenda, and during thepublic comment period for each agenda item. To address the Commission, click on the link below to register in advance and access themeeting: Page 1 :. ' aLibra,ryCommission Agenda March 3, 2021 ' Online Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WNGnHWidyIQZqdauuOMddRbg Phone Dial 669-900-6833 and enter Webinar ID: 965 0203 5584 ,,, (Type *9 to raise hand to speak)-- - - Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 965 0203 5584 SIP: 96502035584@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instmctions carefully: 1. You can directly download the telecqnference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. Page 2 Library Commission Agenda Match 3 2021 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distribufed for the meeting that are public records will be made available in the appropriate alternative format. CALL TO ORDER ROLL CALt APPROV AL OF MINUTES 1.$: Meeting Minutes for February 3, 2021. Recornrnended Action: Review and approve the minutes for the February 3, 2021 Library Cornrnission meeting. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meetirtg is reserved for persons wishing to address the Commission 072 any matter withirt the jurisdiction of the Commission and not on the agenda. Speakers are Limited to three (3) minutes. h most cases, State law will prohibit the Commission from making any decisiorts with respectto a matter not on the agerzda. WRITTEN COMMUNICATIONS OLD BUSINESS 2. $: Update on the Library Expansion Project. Recommended Action: Receive an update on the Library Expansion Project. 3.$: Quarterly Update on the Library Commission Ongoing Items. Recornrnended Action: Receive a quarterly update on the Library Commission ongoing items. Staff Reoort A - Library Commission Ongoing Items NEW BUSINESS Page 3 Library Commission Agenda MarCh 3, 2021 ST AFF AND COMMISSION REPORTS 4.$: Monthly Update Reports. Recommended Action: Receive Monthly Update Reports From: Cupertino Community Librarian County Librarian Monthly Update Library Expansion Working Group Friends of the Library Cupertino Library Foundation Commissioners Poet Laureate Staff COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING 5.$: Schedule for Annual Items and Future Agenda Items. Recommended Action: Review and provide feedback on the sa'iedule for annual items and future agenda items. A - Commission Annual Schedule B - Library Commission - Items TBD ADJOURNMENT by compliance with the Americarts with Disabilities Act (ADA), anyo;ne who is planning to attend this te7econference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at Least 48 hours irt advance of the meeting to arrange for assistartce. In addition, uport request, in advance, by a person with a disability, meeting agendas and roritirygs distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after pub7icatiort of the agenda will be made available for public inspection. Please corttact the Cih) Clerk's Office in City Har( (ocated at 10300 Torre Avenue during norma7 business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cuperti'no M'tmicipal Code 2.08.I00 written communicatiorts sent to the Cupertino Cih) Council, Commissioners or City staff cortcerrting a matter on the agertda are included as supplemental material to the agendized item. These written comm'tmications are accessible to the public through the City's website a;nd kept irt packet archives. You are hereby admonished not to include arty persona( or private informatiotx in written communications to the Cih) that you do not wish to make public; doing so shall constitute a waiver of any privacy rights Page 4 Library Commission Agenda March 3 2021 you may have on the information provided to the City. Members of the public are entitled to address the members concerrxing arxy item that is described in thenotice or agertda for this meeting, before or dur'trtg cortsideration of that item. If you wish to address themembers on any other item not on the agenda, you may do so during the public commertt. Page 5 AG AN SPREADOFCOVID-19 nh'rh I sxauh'rugs In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconfetence meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Wednesday, February 3rd to the Commission at librarycommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting arid posted to the City's website after the meeting. 2) E-mail comments during the times. for public comment during the meeting to the Commission at librarycommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time fot public comments). Members of the public that wish to share a document must email librarycommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: Page 1 , Lin:vary Commission " a ' " Agenda February 3, 2021 "' https:/fcityo- rcupertino.zoom,us/wibiffar/rigister/WNZDaqeEfzTDO-S9LOSRLVw Phone Dial 669-900-6833 and enter Webinar ID: 968 8017 4027 (Type *9 to raise hand to speak) Unregistered participants will be called on by the Iast four digits of their phone number. Or an H.323/SIP room system: =-= H.323: 162.255.37.1'l (US West) Meeting ID: 968 8017 4027 SIP: 96880174027@zoomcrc.com After registering, you will receive a confirmation email containirrg information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Page 2 Library Commission Agenda Febnuary 3, 2021 CALL TO ORDER ROLL CALL CEREMONIAl MATTERS AND PRESENT ATIONS 1.$: Oath of Office for Newly-Appointed Commission Members; Training on Cornrnissioner Handbook Approved by City Council on January 19, 2021. Recommended Action: 1.) Conduct Oath of Office for newly-appointed Commission members; and 2.) Conduct training on Commissioner Handbook: a. Structure of Government b. Commission Purpose c. Attendance d. Ralph M. Brown Act e. Political Reform Act f. Rosenberg's Rules of Order g. Ethics Policy h. City Work Program i. Email Policy Commissioner Handbook (Jan. 2021) 2. 3.$: Chair and Vice Chair Selection. Recommended Action: Conduct the selection of the Chair and Vice Chair. APPROV AL OF MINUTES 4.3: Meeting Minutes for the January 6, 2021 Library Commission Meeting. Recommended Action: Review and approve the minutes for the January 6, 2021 Library Commission meeting. Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meet'mg is reserved for persons wishing to address the Commission on any matter with'm the jurisdiction of the Commission and not 072 the agenda. Speakers are Limited to three (3) minutes. In most cases, State lava roill prohibit the Commissiort from making any decisions with respect to a matter not on the agenda. Page 3 Library Commission Agenda Febmary 3, 2021 WRITTEN COMMUNICATIONS OLD BUSINESS 5. $: Update on the Library Expansion Project. Recommended Action: Receive an update on the Library Expansion Project. 6.$: Review of the Library Patron Survey and Engaging the Community on Survey Feedback. Recommended Action: Review of the Library Patron Survey and discuss ways to engage the community on survey feedback. Staff Reoort A - Key findings from the 2019 Library Patron Satisfaction Survey NEW BUSINESS ST AFF AND COMMISSION REPORTS 7.$: Monthly Update Reports. Recommended Action: Receive Monthly Update Reports From: Cupertino Community Librarian County Librarian Monthly Update Library Expansion Working Grorip Friends of the Library Cupertino Library Foundation Cornrnissioners Poet Laureate Staff FUTURE AGENDA SETTING 8.$: Schedule for Annual Items and Future %enda Items. Recommended Action: Review and provide feedback on the schedule for annual items and future agenda items. Commission Annual Schedule Library Commission - Items TBD ADJOURNMENT I;n compliance with the Americarts with Disabilities Act (ADA), anyone who is plamting to attertd this teleco4ere;nce meeting who is visuar(y or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours irt advance of the meeting to arrange for assistance. bt addition, upon request, inn advance, by a person with a disability, meetirtg agendas arid writings distributed for the meeting that are public records will be made available Page 4 Library Commission Agenda February 3, 2021 in the appropriate aLterrxative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall Located at10300 Torre Avenue during norma7 business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertirto Municipa7 Code 2.08.100 written communications sertt to the Cupertirto City Cou;ncil, Commissioners or City staff concerrxing a matter ort the agenda are'mcluded as supplemerytal material to the agendized item. These written communications are accessible to the pub(ic through the Cih)'s website and kept'm packet archives. You are hereby admortished riot to include any personal or private'mformation in written communications to the City that you do not zoish' to make public; doing so shaL7 constitute a niaiver of aryy privacy rights you may have on the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agertda for this meeting, before or during cortsideratiort of that item. If you wish to address the members 07? arty other item not on the agenda, you may do so during the public comment. Page 5 STATE OF CALIFORN[A This will be a teleconference m Thursday, DecerLLmCN BOARD ENDA ON THE tnursaay,uecermaet,tmtiax BOARD AI; CITY HALLab . . . DAi. ' SIGNATUREIThis Meehng Will he Teievised TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Thursday, December 2to the Commission at parksandrecreationcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at patksandtecreationcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email parksandrecreationcommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Page 1 Pa'rks and Recteation Commission Agenda December 2, 2021 Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" 'for matters not on the agenda, and during the a , pubjic comment period for each agenda item. To address the Commission, click on the,link below to register in advance and access the met'liffig: Online 4.!Igase.click.thffi link below to;mwebinar: https://cityofcupertino.zoom.us/webinar/register/WNvH7HG8A2QPCUpgWJlS5CLQ Phone Dial 669-900-6833, enter Webinar ID: 917 2745 7324 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.I1 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 917 2745 7324 SIP: 91727457324@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. Page 2 Parks and Recreation Commission Agenda Decembet 2, 2021 3. When the Chair calls for the item on which you wish to speak, click on '/raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENT ATIONS APPROV AL OF MINUTES 1.$: Meeting Minutes for the November 4, 2021 Parks and Recreation Commission Meeting Recornrnended Action: Review and approve the minutes for the November 4, 2021 Parks and Recreation Commission meeting. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are 7imited to three (3) minutes. In most cases, State laro roil7 prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 2. $: Commission Proposals for the Fiscal Year 2022-2023 City Work Program Page 3 Parks and Recreation Commission Agenda December 2, 2021 Recommended Action: Provide a list of proposed items for the Fiscal Year 2022-2023 City Work Program, identifying the top three proposals, limited to no more than five. A - Commission Proposal Template 3.$: Consider Canceling the January 2022Parks and Recreation Commission Meeting Recommended Action: Discuss and cancel the January 2022 Parks and Recreation Cornmission Meeting. ST AFF AND COMMISSION REPORTS 4. $: Monthly Update Reports Recommended Action: Receive monthly update reports from the Director of Parks and Recreation and commissioners. COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT Irt compliance with the Americans zoith Disabilities Act (ADA), anyorte who is planrting to attend this te7eco4erence meetirtg who is visually or hearing impaired or has any disabi(ity that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. b't addition, uport request, irt advance, by a persort with a disability, meeting agendas and writings distributed for the meet'mg that are public records wadl be made available in the appropriate alternative format. Arty writirtgs or documents provided to a majority of the members after publication of the age;nda wiu be made avai(able for public irtspectiort. Please contact the City Clerk's Office in City Har( (ocated at 10300 Torre Avertue, Cupert'mo, Califorrtia 95014, dur'mg normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sertt to the Cupertino City Co'tmcil, Commissioners or City staff' concerning a matter on the agertda are irtcluded as supplemental material to the agendized item. These writtert commurxications are accessible to the public through the City's website and kept in packet archives. Do not include any persortal or private informatio;n irt writtert commtotications to the City that you do not wish to make public, as written communications are co;nsidered public records and will be made publicly available on the Cih) website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or dur'mg consideration of that item. If you wish to address the Page 4 Parks and Recteation Commission Agenda December 2, 2021 members on any other item not on the agenda, you may do so during the public comment. Page 5 CUPERTINO PARKS AND RECREA SIGNATURE HELP STOP THE CITY OF ctffl6"IFoRmA TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be stt'eamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Thursday, September 2to the Commission at parksandrecreationcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at parksandrecreationcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to shate a document must email parksandrecreationcommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may obsetve the teleconference meeting or provide oral public comments as follows: Page I P6ksandRecreatiodC:ommrssi6ri"',' . ,'.:' a"\'.8genda September2,2021 " O.ral public comments will be accepteddur,ing the teleconference meeting. Comments may ba made during "oral communications" fpr matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: . .. https://cityofcupertino.zapm.utjyehi;ar/Iregister/WNWrh8Ly-bRSyeq5A2i6Klfg r." l .;! Phone Dial 669-900-6833, enter Webinar ID: 910 0132 7929 (Type '9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H,323: 162.255,37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 910 0132 7929 SIP: 91001327929@zoomcrc.com After registering, you will receive a confirmation emaiI containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. Page 2 Parks and Recreation Commission Agenda September 2, 2021 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakets will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that ate public records will be made available in the appropriate alternative format. CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENT ATIONS 1. $: Drought Measures and Impacts to Recreation Facilities Recommended Action: Receive a presentation on drought measures being implemented by the City and impacts to recreation facilities. APPROV AL OF MINUTES 2.$: Meeting Minutes for the July 1, 2021 Parks and Recreation Commission Meeting Recommended Action: Review and approve the minutes for the July 1, 2021 Parks and Recreation Cornrnission meeting. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter withirt the jurisdiction of the Commission and not on the agenda. Speakers are Limited to three (3) minutes. In most cases, State law wil7 prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS Page 3 Parks and Recreation Commission Agenda September 2, 2021 NEW BUSINESS 3.$: Nature Play Recommended Action: Receive a presentation on Nature Play regarding future projects and implementation and provide feedback. Staff Re'oort A - Excerpt from Master Plan Appendix F - Natitre Play 4.Outdoor Recreation Diversity Recommended Action: Receive a presentation on Outdoor Recreation Diversity regarding future projects and implementation and provide feedback. A - Excerpt from Master Plan Appendix F - Outdoor Recreation Diversity B - Excerpt from Master Plan Appendix E - }ollyman and tinda Vista Parks C - Examples of Outdoor Fitness Equipment 5.$: Response to the Mayor Regarding Potential Use of the Discretionary Funds by Commissions Recommended Action: Discuss and provide a response to the Mayor regarding potential use of their discretionary funds by Commissions ST AFF AND COMMISSION REPORTS 6. FUTURE AGENDA SETTING ADJOURNMENT Irt complia;nce with the Americans with Disabilities Act (ADA), anyone who is plartning to attertd this teleconference meeting who is visually or heari'ng impaired or has any disabilify that needs special assistance should ca71 the City Clerk's Office at 408-777-3223, at Least 48 hours in advartce of the meetirtg to arrange for assistance. In addition, upon request, irt advance, by a persort with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available irt the appropriate alternative format. Arty writings or documents provided to a majority of the members after publication of the agenda wil( be made available for public irtspection. Please contact the Ci'h) Clerk's Office irt City Ha71 located at 10300 Torre Avcrtue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 Page 4 Parks and Recreation Commission Agenda Septembet 2, 2021 written communications sertt to the Cupert'mo City Council Commissioners or Cih) staff concerning a matter on the agenda are included as supplemental material to the agendized item. These roritten communications are accessibIe to the pub(ic through the Cihfi website and kept in packet archives. You are hereby admonished ryot to i;nc7ude any persortal or private information irx written commurticatiorts to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the Cih). Members of the public are erttitled to address the members concerning any item that is described in the rtotice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 5 OF CUPERTKThiO DEPART- PENALTY. OF ENr')A 01N THE SIGNAi'URE, HEI,P STOP THETELECONFERENCE / PUBLIC SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to obseive the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Thursday, May 6th to the Commission at parksandrecreationcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting, 2) E-mail comments during the times for public comment during the meeting to the Commission at parksandrecreationcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email parksandrecreationcommission@cupertino.org prior to speaking. 3) Teleconferencing Instnuctions Members of the public may observe the comments as follows: ce meeting or provide oral public Page I Parks and Recreation C(immiss4.p4, , ,,,, ,, , ,,,.,,,4genda May 6, 2021 .Ojai public comments will 17e.4qcept.ed dtuipg the teleconference meeting. Comments may be ffiade during l'oral communications" fo,r matters not on the agenda, and during the public comment period for each agenda iter@. To address the Commission, click on the lim below to register in advance and access the meeting: Online Please click the link below to join the webinar: , https://cityofcupertino,z:op@.us/y@§iH@y/reg4ster/WNaxsH7-PtRFi2fsTINRFulQ *. k 1. Ia Phone Dial 669-900-6833, enter Webinar ID: 969 5004 4851 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 969 5004 4851 SIP: 96950044851@zoomcrc.com After registering, you will receive a confirmation email containing informatxon about joining the webinar. Please read the following instt'uctions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. Page 2 Paxks and Recteation Commission Agenda May 6, 2021 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. CALL TO ORDER ROLL CALL APPROV AL OF MINUTES 1.$: Meeting Minutes for the April 1, 2021 Parks and Recreation Cornrnission Meeting. Recommended Action: Review and approve the minutes for the April 1, 2021 Parks and Recreation Commission meeting. A - Draft Minutes 2.$: Meeting Minutes for the April 8, 2021 Parks and Recreation Commission Special Meeting. Recommended Action: Review and approve the minutes for the April 8, 2021 Parks and Recreation Commission special meeting. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission 072 any matter within the jurisdiction of the Commission and not on the agenda. Speakers are Limited to three (3) minutes. In most cases, State 7aw wil7 prohibit the Commission from making any decisions with respect to a matter not own the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS Page 3 Parks and Recreation Commission Agenda May 6, 2021 3.Satellite Community Garden Evaluation Data and Potential Satellite Garden Locations. Recommended Action: Review the satellite community garden evaluation data and provide input on potential satellite garden locations. A - Satellite Community Garden Evaluation 4.$: Jollyman Park All-Inclusive Playground. Recommended Action: Receive an update on the Jollyman Park all-inclusive playground project. Staff Rep6rt 5.Cornrnunity Funding Grant Policy. Recommended Action: Discuss the Community Funding Grant Policy and provide input on potential changes for improvement, with a focus on eligibility. A - Community Funding Grant Policy 6.$: Rancho Rinconada Recreation and Park District Community Outreach. Recommended Action: Receive an update on Rancho Rinconada Recreation and Park District community outreach. Staff Report NEW BUSINESS 7. $: Use of Public Tennis Courts and Regulation of Use. Recommended Action: Discuss the use of public tennis courts and regulation of use. ST AFF AND COMMISSION REPORTS 8. PUTURE AGENDA SETTING COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is plamting to attend this teleconference meeting who is visual7y or hearing impaired or has any disability that needs specia7 assistance should ca({ the City Clerk's Office at 408-777-3223, at 7east 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, Page 4 Parks and Recreati(in Commission Agenda May 6, 2021 meeting agendas and writings distributed for the meeting that are public records wil7 be made available in the appropriate alternative format. Arty writings or documents provided to a majority of the members after publication of the agenda wiL7 be made available for public inspection. P(ease contact the Cih) Clerk's Office in Cih) Hall iocated at 10300 Torre Avenue during normaL busi;ness hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Mrmicipal Code 2.08.100 written communications sent to the Cupertino City Council Commissioners or Cih) staff concerning a matter on the agenda are inciuded as supp7ementa( material to the agendized item. These written commrmications are accessible to the public through the City's website and kept in packet archives. You are hereby admonished not to include any persona7 or private information in written comrmmications to the Cih) that you do not wish to make pub(ic; doing so sha77 constitute a waiver of any privacy rights you may have 07? the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members 07? any other item not 07? the agenda, you may do so during the public comment. Page 5 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the followirig ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Thursday, April 8th to the Commission at parksandrecreationcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at parksandrecreationcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the p u b li c t h a t w i s h t o s h a r e a d o c u m e n t m u s t e m a il parksandrecreationcommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Page I ParksandRecreationCommission Agenda April8,2021 .Oral public comments will be accepted diiring the teleconference meeting. Comments may o be made during "oral communications" f6r matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WNFsWphPVWTu9ba6zecgV-A Phone Dial 669-900-6833, enter Webinar ID: 986 1528 8484 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 986 1528 8484 SIP: 98615288484@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefullya 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge' 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. Page 2 Parks and Recreation Commission Agenda April 8, 2021 3. When the Chair calls for the item on which you wish to speak, click on "raise hand," Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Parks and Recreation Commission is hereby called for Thursday, April 8, 2021, commencing at 5:30p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING CALL TO ORDER ROLL CALL APPROV AL OF MINUTES POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission 072 any matter within the jurisdiction of the Commission and not on the agenda. Speakers are Limited to three (3) mimttes. In most cases, State law wi77 prohibit the Commission from making any decisions with respect to a matter not 07? the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS Page 3 Parks and Recreation Commission Agenda April 8, 2021 1.$: Proposed Fiscal Year 2021-22 Capital Improvement Projects. Recommended Action: Receive and provide feedback on a presentation for the proposed Fiscal Year 2021-22 Capital Improvement Projects (CIP). Staff Report A - Basketball Site Rankings 2.l: Updated Athletic Field Use Policy. Recommended Action: Recornrnend that Council approve the updated' Athletic Field Use Policy and provide any input. A - Proposed City of Cupertino Atliletic Field Use Policy B - Sunday Field Use and Annual Field Closure Survey Results C - Comparison of Other Cities D - Fee Comparison and Cost Recovery Chart E - Current City of Cupertino Athletic Field Use Policy ST AFF AND COMMISSION REPORTS 3. $: Monthly Update Reports. Recommended Action: Receive monthly update reports from the Director of Parks and Recreation and commissioners. COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is plaming to attend this te[eco;nference meeti;ng who is visuai(y or hearing impaired or has arty disability that needs special assistance sho'tdd cal7 the City Clerk's Office at 408-777-3223, at 7east 48 hours in advance of the meeting to arrange for assista;nce. 17? addition, upon request, in advance, by a person with a disability, meeting age;ndas and writi;ngs distributed for the meeting that are pub(ic records wi(( be made avai(ab(e in the appropriate alternative format. Arty writings or documents provided to a majority of the members after publication of the agenda will be made avai7ab(e for public inspection. Please contact the City Clerk's Office in City Hal7 located at 10300 Torre Avenue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino MunicipaL Code 2.08.100 written communications sent to the Cupertino Cih) Council, Commissioners or Cih) staff concerning a matter 07? the agenda are included as suppLementa7 material to the agendized item. These written comrmmications are accessible to the public through the Cih)'s website and kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to Page 4 ParksandRecreationCommission Agenda April8,2021 t7ie Cih) that you do ;not wis7i to make public; doing so shaL7 constitute a waiver of any privacy rights you may have 07? the informatio;n provided to the Cih). Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeti'ng, before or during consideration of that item. If you wish to address the members on any other item not 07? t7ie agenda, you may do so during the public comment. Page 5 CITY OF CUPERTINO STATE OF CALIFORNIA CUPERTINC PARKS AND RECREAITI&K TY OF CUPERTINO PIIS""rEE)D TTh\ R xIC -'A'G'EN'DDFAP OOI'J' lTLi\E BULLETIN D ITY HALL Televised Special Mgeji< SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Wednesday, March 24th to the Commission at parksandrecreationcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at parksandrecreationcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email parksandrecreationcommission@cupertino.org prior to speaking. 3) Teleconferencing Instnuctions Members of the public may obsezve the teleconference meeting or provide oral public comments as follows: Page 1 ParksandRecreationCommission Agenda March24,2021 Oral public comments will be accepted- during the teleconference meeting. Comments may " be made during "oraI communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commis'sion, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WNk5Hlhz5LTmSJvl-MiWJfmw Phone Dial 669-900-6833, enter Webinar ID: 972 8357 2383 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsierdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 972 8357 2383 SIP: 97283572383@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instnuctions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. Page 2 Parks and Recreation Commission Agenda March 24, 2021 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Parks and Recreation Commission is hereby called for Wednesday, March 24, 2021, commencing at 6:00 p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING CALL TO ORDER ROLL CALL APPROV AL OF MINUTES 1.$: Meeting Minutes for the March 4, 2021 Parks and Recreation Commission Meeting. Recommended Action: Review and approve the minutes for the March 4, 2021 Parks and Recreation Commission meeting. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for perso;ns wishing to address the Commission on any matter within the jurisdiction of the Commission and not 07? the agenda. Speakers are Limited to three (3) minutes. Irt most cases, State Jaw wiu prohibit the Commission from making any decisions with respect to a matter not 07? the agenda. Page 3 Parks and Recreation Commission Agenda March 24, 2021 WRITTEN COMMUNICATIONS OLD BUSINESS 6: Final Review and Prioritization of the Parks and Recreation Strategic Plan Park Amenity Improvements. Recommended Action: Conduct the final review and prioritization of the Parks and Recreation Strategic Plan Park Amenity Improvements. Staff Revort A - Park Amenity Improvements - Commission Recommendations by Park B - Park Amenity Improvements - Commission Recommendations by Amenity QuarterlyUpdate on the Parks and Recreation Commission Fiscal Year 2020-21 Work Program and Ongoing Items. Recommended Action: Receive a quarterly update on the Parks and Recreation Commission Fiscal Year 2020-21 Work Program and ongoing items. A - FY 2020-2I City Work Program Dashboard (Parks and Recreation Commission Items) B - FY 2020-21 CIP Dashboard (Parks and Recreation Commission Items) C - Parks and Recreation Commission Ongoing Items Status $: Evaluation Process for the Fiscal Year 2021-22 Community Funding Grant Program. Recommended Action: Review the evaluation process for the Fiscal Year 2021-22 Community Funding Grant Program. Staff Reoort A - Community Funding Applications & Staff Evaluation Forms B - Commissioner Community Funding Evaluation Form C - Evaluation Totals Form D - Community Funding Applications Summary NEW BUSINESS ST AFF AND COMMISSION REPORTS $: Monthly Update Reports. Recommended Action: Receive monthly update reports from the Director of Parks and Recreation and cornrnissioners. COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING ADJOURNMENT Page 4 Parks and Recreation Commission Agenda March 24, 2021 In compliance with the Americans with Disabilities Act (ADA), anyone w7io is pLa;n;ning to attend t7iis teleconference meeting who is visually or 7iearing impaired or 7axas any disability that ;needs specia7 assista;nce s7iould ca(I the Cih) Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeti;ng to arrange for assistance. Fry addition, upon request, in advance, by a person wit7i a disabilih), meeting agendas and writings distributed for the meeting t7iat are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majorih) of t7ie members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City HalL Located at 10300 Torre Avemte during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino M't,micipal Code 2.08.100 written communications sent to the Cupertino Cih) Cormcil, Commissioners or Cih) staff concerning a matter 07? the agenda are included as supplementa7 material to t7ie agendized item. These writte;n commrmications are accessible to the public through t7ie City's website and kept'trt packet archives. You are hereby admonished not to include any persona7 or private information in written communications to the City that you do not wish to make pu77ic; doing so s7iall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entit(ed to address the members concer;rting any item that is described in the notice or agenda for this meeti;ng, before or dur'mg consideration of that item. If you wish to address the members 07? any other item not 07? the agenda, you may do so during the public comment. Page 5 CITY OF CUPERTINO i)'a'l , l } l ! TELECONFERENCE MEETING WITHOUT A PHYSICAL LOCATION For more information: (408) 777-3308 www.cuper+ino.org CITY OF CUPERTINO AGENDA CUPERTINO PLANNING COMMISSION This will be a teleconference meeting with no physical location Tuesday, December 13, 2022 6:45 PM Amended on 12/9/2022 at 9:55 a.m. to update Item No. 2 subject and recommended action on the agenda to match the subject and recommended action in the staff report. TELECONFERENCE / PUBLIC PARTICIP ATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Tuesday, December 13 to the Commission at planningcommission@cupertino.org. These e-mail comments will be received by the Commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at planningcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Membets of the public that wish to share a document must email planningcommission@cupertino.org prior to speaking, 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the Page I Planning Commission Agenda December 13, 2022 meeting: Online Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WN2nPlyJmjRiagSIsFqFreYQ Phone Dial: (669) 900 6833 and enter Webinar ID: 974 5670 9937 (Type '9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 974 5670 9937 SIP: 97456709937@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+..Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. ROLL CALL APPROV AL OF MINUTES 1. $: Approve the November 10 Planning Commission special meeting minutes Page 2 PlanningCommission Agenda Decemberl3,2022 Recommended Action: Approve the November 10Planning- Commission special meeting rnjnutes 1- Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portiorx of the meeting is reserved for persons roishing to address the Commission on any matter within the jurisdiction of the Commission and not ory the agenda. Speakers are rimited to three (3) minutes. In most cases, State la'io wil7 prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS CONSENT CALENDAR Unless there are separate discussions and/or actions requested by cotmcil, staff or a member of the public, it is requested that items under the Consent Calendar be acted on simultaneously. PUBLIC HEARINGS O[D BUSINESS NEW BUSINESS 2.2022 Review of General Plan Annual Report/Implementation Plan Recommended Action: Provide direction on the General Plan Annual Report/Implementation Plan. 1- Draft 2022 GP Annual Report ST AFF AND COMMISSION REPORTS This time is reserved for brief armouncements from staff or for Commissioners to make a brief report on his or her ozon activities they have taken part in related to the Plannirtg Commission sirtce the prior regularly scheduled meetirtg FUTURE AGENDA SETTING ADJOURNMENT If you challenge the action of the Hanning Commission in court, you may be limited to raising ordy those issues you or someone else raised at the public hearing described'm this agertda, or irt written correspondence delivered to the Cih) of Cupertino at, or prior to, the public hearing. In the event an action takert by the Plarm'mg Commission is deemed objectiortable, the matter may be officially appealed Page 3 Planning Commission Agenda December 13, 2022 to the Cih) Council in writiryg roithin fourteen (14) days of the date of the Commission's decision. Said appeal is filed with the City Clerk (Ordinance 632). by compliartce zoith the Americans roith Disabilities Act (ADA), anyone who is planning to attertd this meeting who is visually or hearing impaired or has any disabi7ih) that needs special assistance should ca77 the City Clerk's Office at 408-777-3223, at least 48 hours irt advance of the meeting to arrange for assistance. by addition, upon request, in advance, by a person roith a disability, meeting agendas and writ'mgs distributed for the meeting that are public records 'xoiu be made available in the appropriate alterrtative format. Any writings or documents provided to a majority of the Pla;nni;ng Commission after publication of the packet will be made available for public inspectiory in the Commtmity Development Department Located at City Hall 10300 Torre Avenue, Cupertino, Califorrtia 95014, during normal business hours; and in Planning packet archives linked from the agenda/minutes page on the Cupertino web site. IMPORTANT NOTICE: P4ease be advised that pursuant to Cupertino Murticipal Code section 2.08.100 written communicatiorts sertt to the Cupertino Cih) Council Commissioners or Cih) staff concerning a matter ort the agenda are included as supplemental materia7 to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do riot include a;+'iy persona7 or private i4ormation in zoritten communications to the City that you do not wish to make public, as written communications are corxsidered public records and zoill be made public7y available ort the City website. Members of the public are entitled to address the r4ann'mg Commission concerning arty item that is described in the notice or agenda for this meetirtg, before or during consideratiort of that item. If you wish to address the Plartrting Commission 072 any issue that is on this agenda, please complete a speaker request card located'm front of the Commission, and deliver it to the City Staff prior to discussion of the item. W7zen you are called, proceed to the podium and the Chair wiu recognize you. If you zoish to address the Planning Commission 072 arty other item not on the agenda, you may do so by dur'mg the public comment portion of the meeting following the same procedure described above. Please Limit your comments to three (3) minutes or 7ess. For questions on any items in the agenda, or for documents related to any of the items ort the agenda, contact the Plarm'mg Department at (408) 777 3308 or plarming@cupertino.org. Page 4 I CONDUCT OF BUSINESS The Chair is the presiding officer of the Planning Commission. Any memberofthe public may speak on any item on the agenda for up to three minutes. All statements and questions must be addressed to the Chair. Planning Commission hearings serve as a venue for the discussion of sometimes divergent points of view. Please respect the opinions of others and refrain from cheering or clapping. That may delay the meeting or intimidate other persons wishing to express alternate views. Actions that disrupt the meeting will result in a warning, followed by removal if disruption continues. The proceedings of the meeting are recorded, therefore members of the audience who address the Commission at an in-person meeting must come to the lectern/microphone, and are requested to complete a Speaker Card and identify themselves. Completion of Speaker Cards and identifying yourself is voluntary and not required to attend the meeting orprovidecomments. FLOWCHART FOR HEARING ITEMS: i Chaagrenntoraodituecmes 1 vciosimtsmorssouotnseidrsecroempom"unaincyatison's. l mrecommenda,on g l / Applicant or / For appeals of approvals, the / Appellantmakes / 4__1 applicantmayrespondto / presentation / l appellantspresentation. I / (up to 10 mins.) / i ' I %i Chairinvites membersof <--l speavers raise their hands in I the public to speak about i Zoom and are allowed up to 3 ' the agenda item i minutes per individual. i Commissioners may ask I i questions ofspeakers. l'+j taoprpe,s,pa0nnUdatpoppeul,abn,t ,__l Commissionersaskquestions. 'l Chair Invites l I ( Chair closes the "\ hearing ) l Commission holds initial " discussions and/or a Commissioner I I ."fC:-ommission makes a motion and obtains a ' votes on the secon' agenda 'fam The Commission then discusses and deliberates on the motion(s) and III votes. PUBLIC HEARINGS The Planning Commission is required by law to hold public hearings on certain matters prior to making its decision. Notice to interested parties is given by legal advertisement in the local newspaper of general circulation at least 10 calendar days preceding the hearing date. ;Applications requiring public hearings include change of zoning, variances, use permits, and tentative maps. COMMISSION MEETINGS The Planning Commission regularly meets the second and fourth Tuesdays of each month. Urgent business, holidays, or election days may trigger special or adjourned meetings. These meetings will be noticed beforehand. AGENDAS, MINUTES, AND PACKETS AV AILABLE ON THE WEB Agendas, minutes, and packets for current and prior Planning Commission meetings are available at www.cupertino.orH, or you can purchase the items on CD. PLANNING COMMISSION DECISION In the event an action taken by the Planning Commission isdeemed objectionable, the matter maybe officially appealed to the City Council in writing within fourteen (14) days ofthe date of the Commission's decision. Said . appeal is filed with the City Clerk (CMC Section 19.12.170). Contact the City Clerk"s office for more information or go to www.cupertino.org/cityclerk for an appeal form. COMMUNICATING WITH THE COMMISSION All Commissioners: PlanningCommission@cupertino.org Steven Scharf SScharf@cupertino.org Muni Madhdhipatla MMadhdhipatla@cupertino.org Sanjiv Kapil SKapil@cupertino.org Vikram Saxena VSaxena@cupertino.org R "Ray" Wang RWang@cupertino.org Planning Department Planning@cupertino.org City Hall www.cupertino.org (408) 777 -3308 (408) 777-CITY NEWS AND NOTICES FROM CITY HALL EMAIL Sign up for e-notification of agendas, elections, and other news on the city website at www.cupertino.org/notify TELEVISION I The City Channel broadcasts City Council and Planning Commission meetings, as well as agenda previews, public serviceannouncements,andotherprogramsofcommunityinterest,onChannel26inCupertino. Themeetings are shown at these times: Tuesday (live) 6:45 p.m. Friday (replay) 10:00 a.m. Thursday (replay) 7:00p.m. Saturday (replay) 9:00a.m. INTERNET City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "l Want To, View". News and community information can also be found at: https://www.facebook.com/cityofcupertino/ https://twitter.com/CityofCupertino https://www.instagram.com/cityofcupertino AUDIO Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages, and emergency announcements. USEFUL TELEPHONE NUMBERS City of Cupertino (City Hall) General Information and Comments (408) 777-CITY 'I City of Cupertino Community Development Building Division (408) 777-3228 City of Cupertino Community Development Code Enforcement (408) 777-3182 ' Fire (Emergency) Santa Clara County Fire Dept. dispatch 911 Fire (Non-Emergency) Santa Clara County Fire Dept. (408) 378-4010 I Garbage RecologySouthBay (408)725-4020 Gas & Electricity Pacific Gas & Electric (PG&E) 1-800-743-5000 Parks& Recreation QuinlanCommunityCenter (408)777-3120 Police (Emergency) Santa Clara CountySheriffdispatch 911 Police (Non-Emergency) Santa Clara CountySheriff (408) 868-6600 Public Health Santa Clara County Public Health (408) 732-3720 SanitaiySewers CupertinoSanitaryDistrict (408)253-7071 Water SanJoseWater (408)279-7900 ' CaliforniaWater (650)917-0152 ....._._._..._......_..._._..__.._.._..............._.._..........-.-...-..-.._....._.... ............_..__._._..._...._........ ........-...--......-...........-...-................................................................................_..A...... 6:45ffi In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Tuesday, September 27 to the Commission at planningcommission@cupertino.org. These e-mail comments will be received by the Commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at planningcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email planningcommission@cupertino.org prior to speaking, 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "opal communications" for matters not on the agenda, and during the public comment pe'riod for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Page I " .: -' a 4ndaPlarming Commission l Online .-. Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinat/'register/WNQbZ6MJKjShyQ6t9tliIbA September 27, 2022 Phone Dial: (669) 900 6833 and enter Webinar ID: 930 4069 9194 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 930 4069 9194 SIP: 93040699194@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. ROLL CALL APPROV AL OF MINUTES 1. $: Approve the September 13 Plaivg Cornrnission minutes Recornrnended Action: Approve the September 13 Planning Commission miiiutes 1- Draft Minutes Page 2 Plai'ining Commission Agenda September 27, 2022 POSTPONEMENTS ORAL COMMUNICATIONS This portiort of the meeting is reserved for persoyxs zoishing to address tlie Coinmission on aryy matter within the jurisdiction of the Commission and rtot on the agenda. Spea7cers are Limited to three (3) mirtutes. Irx most cases, State law will prohibit t7i.e Commission froin making any decisioyis with respect to a matter rxot on the agenda. WRITTEN COMMUNICATIONS CONSENT CALENDAR Urdess there are separate discussioyzs and/or actions requested by courtcil, staff or a member of the puMic, it is requested tJiat items uyxder t7ie Corysertt Calendar be acted 07? sinw.ltaneously. PUBLIC HEARINGS 2.Hillside Exception reqriest to consider the removal and replacement of ai existiiig 2,660 sq. ft. exterior deck and proposed expansion of 860 sq. ft., resulting in a 3,250 sq. ft. exterior deck on slopes greater thaii 30% of an existing hillside residence (Application no. EXC-2022-001); Applicant: Rajendra Shah; Location: 22332 Regiiart Road: APN: 366-39-005 Recommended Action: That the Planniiig Commission adopt the proposed draft resolution to: 1. Fiiid the project exempt from CEQA; and 2. Approve the Hillside Exception (EXC-2022-001) (Attaent 1) 1 - Draft Resohition 2 - EXC-2022-001 Project Plaiis 3 - Visibility Analvsis OLD BUSINESS NEW BUSINESS 3.$: Cancellation of the November 8 Plaitning Commission regular meeting and proposal of Planimig Commission special meeting date Recornrnended Action: That the Planning Commission caiicel the November 8 regular meeting due to elections and corJirm qriorum for a special meeting. ST AFF AND COMMISSION REPORTS FUTURE AGENDA SETTING Page 3 Planning Commission Agenda September 27, 2022 ADJOURNMENT If you. challenge t7i.e action of the Playming Commission'm court, you may be limited to raising ondy tliose issues you or someoyze else raised at the public hear'trtg described i'tz this agenda, or in zorittery correspoyidence delivered to the City of Cupertino at, or prior to, the public Jiearing. hat the event an action talcen by tlie Planniyzg Commission is aeemed objectionable, the matter may be officially appeared to the City Counc'd in writirtg with'm fourteen (14) days of the date of t7ie Commissiort's decision. Said appeal is filed with the City Clerk (Ordinance 632). by compliance roith the Americayxs with Disabilities Act (ADA), anyone w7io is playming to atteyid t7iis meeting who is visually or hearing impaired or has aiiy disability that'ixeeds special assistayxce s7iould call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meet'mg to arrartge for assistance. In addition, upon request, in advance, by a persort r.oith a disability, meetirtg agendas and writings distributed for tlie meeting that are public records zoill be made available in the appropriate alter;native format. Any writings or documents provided to a majority of the Plarmirtg Commission after publication of the paclcet will be made availabLe for pub)ic'mspection in the Community Devedopment Department located at City Ha'Ll, 10300 Torre Avenue, Cupertino, Califorrtia 95014, during normal business hours; and in Plann'mg packet archives linked from the agenda/m'mutes page 072 the Cupertino zoeb site. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code sectio'iz 2.08.100 written communications sent to the Cupertino City Courtcil, Commissioners or City staff concer'iiing a matter 07'l the agenda are 'mcluded as supp7ementa7 material to the agendized item. These writterx comnumications are accessible to the pub7ic through the City's website and kept in packet archives. Do not include any personal or private information in written communications to tlie City that you do not wish to make puMic, as zoritten communications are considered public records and roill be made publicly avai7able on the City zoebsite. Members of the public are entitled to address t7ie Plarynirtg Commission concerrv'mg any item that is described in tlie notice or agertda for this meeting, before or during consideratiort of that item. If you wish to address the Playying Commissiory on any issue that is on this agenda, please complete a speaker request card Located in froryt of the Commission, and deliver it to the City Staff prior to discussioyi of the item. en you are called, proceed to the podium and the Chair v.oill recognize you. If you wish to address the Plarming Commission on any other iteyn riot on the agenda, you may do so by during the public comment portion of the meeting following the same procedure described above. Please limit your comments to three (3) minutes or less. For questions o'ii any items 'm th.e agenda, or for documeyxts related to arty of the items 07? the ageyzda, contact the Planning Department at (408) 777 3308 or plarming@cupertino.org. Page 4 STATE OF CALIF'ORS-T[A nPa' 1)115 C-> l-'!p SpecialM E SIGINAT'URE TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Thursday, November 18 to the Commission at publicsafetycommission@cupertino.org. These e-mail comments will be received by the Commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at publicsafetycommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email publicsafetycommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may obsewe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the Page 1 - a i' ".-" '4 Public Safety Commission meeting: November 18, 2021 Online Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WN8NvznwaS9aJVczVFyfMcA Phone Dial: (669) 900 6833 and enter Webinar ID: 938 1845 4323 (Type *9 to raise hand to speak) -. - Uiegistered participants will be called oq by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.I1 (US East) Meeting ID: 938 1845 4323 SIP: 93818454323@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2, You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand," Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time altotted and the specific agenda topic. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO PUBLIC SAFETY COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Public Safety Commission is hereby Page 2 Public Safety Commission Agenda November 18, 2021 called for Thursday, November 18, 2021 commencing at 6:00 p.m. In accordance with Government Code 54953(e), this will be a teleconference meeting with no physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROLL CALL APPROV AL OF MINUTES 1. $: Minutes from September 9, 2021 Recommended Action: Approve minutes from September 9, 2021 A - Draft Minutes 2. $: Minutes from September 24, 2021 Special Meeting Recommended Action: Approve minutes from September 24, 2021 Special Meeting A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons zoishing to address the Commission 07? any matter within the jurisdiction of the Commission and not 072 the agenda. Speakers are Limited to three (3) minutes. Irt most cases, State law wiu prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 3.$: Public Saiety Education and Outreaa"i a. Public Safety Forum (Chao/Nellore) Recommended Action: Receive updated reports and discuss proposals for future forums/workshops 4. $: Domestic Violence Awareness (Chao) Recornrnended Action: Receive updated reports 5.$: Public Safety Commission Website Recommended Action: DiScuss and recommend improvements to the Public Safety Commission Website Page 3 Public Safety Commission Agenda November 18, 2021 NEW BUSINESS 6.$: Senior Strategy Survey Recommended Action: Receive a presentation on encouraging community input in a survey assessing resource awareness and need among seniors for the Senior Strategy City Work Program item. 7. $: Discuss potential City Work Program proposals for Fiscal Year 2022-2023 Recommended Action: Recommend potential City Work Program proposals for Fiscal Year 2022-2023, identifying the top three proposals, limited to no more than five. ST AFF AND COMMISSION REPORTS 8.$: Report by the Santa Clara County Fire Department Recommended Action: Receive Report by the Santa Clara County Fire Department liaison A - Public Safety Report September B - Public Safety Report October 9. $: Report by the Santa Clara County Sheriffs Office Recommended Action: Receive report by the Santa Clara County Sheriffs Office liaison 10. : Report by the City of Cupertino Recornmended Action: Receive report by the City of Cupertino staff liaison 11. $: Commissioners Reports Recommended Action: Receive Commissioners' reports FUTURE AGENDA SETTING ADJOURNMENT Fry complia;nce with the Americans with Disabilities Act (ADA), artyone who is plannirtg to attertd this teleconferertce meeting voho is visually or hearing impaired or has arty disability that needs specia[ assistance should cal7 the Cih) Clerk's Office at 408-777-3223, at least 24hours in advance of the meetirtg to arrange for assistance. b't addition, uport request, in advance, by a person with a disab'dity, meeting agendas and writings distributed for the meetirtg that are public records will be made available in the appropriate alterrtative format. Arty writings or documents provided to a majority of the members afier publication of the agenda will be made ava'dab(e for public inspection. Please contact the City Clerk's Office irt City Hail located at 10300 Torre Avertue, Cupertino, Califorrtia 95014, during normal business hours. Page 4 Public Safety Commission Agenda November 18, 2021 IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipa7 Code section 2.08.100 zoritten communications sent to the Cupertino Cih) Council Commissioners or Cih) staff corxcerning a matter on the agenda are included as supplementa7 material to the age;ndized item. These vorittert communications are accessible to the public through the City's voebsite and kept in packet archives. Do not include any personal or private information in written commtmications to the City that you do not wish to make puMic, as written commurtications are corysidered public records a;+xd will be made publicly availaMe on the Cih) website. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or durirtg consideration of that item. If you wish to address the members 072 any other item not on the agenda, you may do so during the pub7ic comment. Page 5 STATE OF CALIFORNIA C UPERTINO This will be Tel SiGNA7I' URE TELECONFERENCE / PUBLIC PARTICIP ATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public w"shing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Tuesday, September 14th to the Commission at planningcommission@cupertino.org. These e-mail comments will be received by the Commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at planningcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email planningcommission@cupertino.org prior to speaking. 3) Teleconferencing Instmctions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Page I Oral public c6m'ffii'rits'v#ill b6 accepted aur,mg the teleconference meeting. Comments may ,b6 -made ' during "5raIg' communications'< fo} matters not on the agenda, and during the To address thffi Commission, cliik aon. the lick below to register in advance and access the Online Please click the ,J,,i,.,-.be.:low to join the webinar: "- 'http-s://cityofcupertino.zoom.us/webinai/regiffter/WNeg4AKaBgTxeLiUoUBkIcYQ Phone Dial 669-900-6833 and enter Webinar ID: 988 4965 3412 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 988 4965 3412 SIP: 98849653412@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or coruiect to the meeting in your internet browser. If you are using your browser, make sute you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please Iimit your remarks to the time allotted and the specific agenda topic. Page 2 Planning Commission Agenda September 14, 2021 In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. ROLL CALL APPROV AL OF MINUTES 1.$: Draft Minutes of June 22, 2021 Recornrnended Action: Approve or modify the Draft Minutes of June 22, 2021 1. Draft Minrites 6-22-21 2.$: Draft Minutes of August 10, 2021 Recommended Action: Approve or modify the Draft Minutes of August 10, 2021 1. Draft Minrites 8-10-21 3.$: Draft Minutes of August 24, 2021 Recommended Action: Approve or modify the Draft Minutes of August 24, 2021 1. Draft Minutes 8-24-21 POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State Law will prohibit the Commission from making any decisions roith respect to a matter riot orx the agenda. WRITTEN COMMUNICATIONS CONSENT CALENDAR that(ess there are separate discussiorts and/or actions requested by council staff or a member of the public, it is requested that items tmder the Consent Calendar be acted on simudtarxeously. PUBLIC HEARINGS Page 3 Planning Commission Agenda September 14, 2021 Consider amendments to Cupertino Municipal Code Sections 19.56.030 (Table 19.56.030i, 19.56.030F, 19.56.040, and Table 19.56.040A and the addition of Section 19.56.080 (Density Bonus Ordinance) to allow density bonuses and other incentives as provided by state law and also to add a subsection in Section 19.56.040 providing additional incentives for affordable housing and a new Section 19.56.080 providing that the Density Bonus Ordinance wilI be interpreted consistent with state density bonus law. (Application No: MCA-2021-003; Applicant: City of Cupertino; Location: Citywide. Recommended Action: That the Planning Commission adopt the draft resolution (Attaaunerrt 1) recommending that the City Council: 1. Find the actions exempt from CEQA; and 2. Adopt amendments to Cupertino Municipal Code Sections 19.56.030 (Table 19.56.030) 19.56.030F, and Table 19.56.040A to allow for density bonuses and other incentives as provided by state law; and to add a new Section 19.56.080 providing that the Density Bonus Ordinance wiII be interpreted consistent with state density bonus Note that the language providing additional incentives is not being proposed at this time. 1 - Draft Resolution 2 - HCD Letter to Cupertino Regarding AB 2345 05 03 21 not opened until 05 06 21 3 - Incentives for Affordable Housing 4 - Neighboring Cities Incentives and Waivers OLD BUSINESS NEW BUSINESS ST AFF AND COMMISSION REPORTS FUTURE AGENDA SETTING ADJOURNMENT If you challenge the actiort of the Platming Commission in court, you may be limited to raising oardy those issues you or someone else raised at the public hearirtg described'm this agenda, or in written correspondertce delivered to the City of Cupert'mo at, or prior to, the public hearing. In the event an action takert by the Planning Commissiort is deemed objectionab7e, the matter may be officially appealed to the City Council in writing within fourteen (14) days of the date d the Commission's decisiort. Said appeal is filed with the Cih) Clerk (Ordirtance 632). Irt compliance with the Americans with Disabilities Act (ADA), anyone who is p7annirtg to attertd this teleconferertce meet'mg who is visually or hearirtg impaired or has arty disability that needs special assistance should cal1 the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of the Page 4 Planning Commission Agenda September 14, 2021 meeting to arrartge for assistance. In addition, upon request, in advance, by a person with a disabilih), meeting agendas and roritings distributed for the meeti;ng that are public records roi77 be made available in the appropriate alternative format. Any writings or documents provided to a majority of the Haming Commissiort after publication of the packet zoill be made ava'dab7e for public inspection in the Commtmity Development Department 7ocated at Cih) Hall 10300 Torre Avenue, Cupertino, California 95014, dur'mg normal business hours; and in P4amrting packet archives Linked from the agenda/m'mutes page 072 the Cupertino web site. IMPORTANT NOTICE: P7ease be advised that pursuant to Cupertino Murticipal Code section 2.08.l00zoritten communicatiorts sent to the Cupertino City Council Commissioners or City staff concerning a matter on the agenda are irtcluded as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do riot include arty personal or private information in written communications to the City that you do not wish to make public, as zoritten communications are corxsidered public records and will be made publicly available on the City website. yembers of the public are entitled to address the P4anning Commission concerrt'mg arty item that is described'm the notice or agenda for this meeting, before or dur'mg consideration of that item. If you wish to address the Planning Commission 072 any issue that is on this agenda, please complete a speaker request card Located in frortt of the Commission, artd deliver it to the City Staffprior to discussiort of the item. W7zert you are called, proceed to the podium and the Chair will recognize you. If you roish to address the Plam'ting Commission on any other item riot on the agenda, you may do so by during the public comment portion of the meetirxg following the same procedure described above. Please Limit your commeryts to three (3) m'mutes or Less. For questions on any items in the agertda, or for documents related to any of the items on the agenda, contact the Plarming Department at (408) 777 3308 or plannirtg@cupertino.org. Page 5 Teleconference M(;eting TELECONFERENCE / PUBLIC PARTICIPA'Jj:l.4Qi84FURMA'I'I0 0 I STQI? THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Otder No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to obsewe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Tuesday, August 24th to the Commission at planningcommission@cupertino.org. These e-mail comments will be received by the Commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments duting the times for public comment duting the meeting to the Commission at planningcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email planningcommission@cupertino.org prior to speaking. 3) Teleconferencing Instnictions Members of the public may obsetve the teleconference meeting or provide oral public Page I AgendaPlanning Commission eomients as follois: Oral public comments will be accepted durir4g the teleconference meeting. Comments may Be made during "oral communications" for'matters not on the agenda, and during the public comment period for each agenda item. August 24, 2021 To address the Commission, click on the link below to register in advance and access the meeting: Online P l e a s e c li c k t h e li n k b e I o w t o j o i n t h e w e b i n a r : https://cityofcupertino.zoom.us/webinar/register/WNqFlqc8ZOQLO-sJuGPPolMw Phone Dial 669-900-6833 and enter Webinar ID: 912 0270 1094 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.:Ll (US West) 162.255.36.11 (US East) Meeting ID: 912 0270 1094 SIP: 91202701094@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. Page 2 Planning Commission Agenda August 24, 2021 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. ROLL CALt POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meet'mg is reserved for persons wishing to address the Commission O?'l aryy matter within the jurisdictiort of the Commission and not on the agenda. Speakers are limited to three (3) minutes. Irx most cases, State law zoill prohibit the Commission from makirtg any decisiorts with respect to a matter not orx the agenda. WRITTEN COMMUNICATIONS CONSENT CAtENDAR lIrdess there are separate discussions and/or actions requested by commission, staff or a member of the public, it is requested that items wder the Consent Calendar be acted 07? simtdtaneously. STUDY SESSION 1.Study Session to provide an update on the Pre-Approved Accessory Dwelling Unit Program and Accessory Dwelling Unit implementation. Recornrnended Action: That the Planning Commission receive the presentation and provide comments. 1. Steps to a Completed ADU Handout 2. ADU FAOs handout PUB[IC HEARINGS - NONE OLD BUSINESS - NONE NEW BUSINESS - NONE ST AFF AND COMMISSION REPORTS Page 3 Planning Commission Agenda August 24, 2021 ADJOURNMENT If you challertge the action of the P7anning Commission 'm court, you may be limited to raisirzg ortly those issues you or someorte else raised at the public hearing described in this agenda, or inwritten correspondence delivered to the City of Cupertino at, or prior to, the public hearing. In the event an action taken by the Plarming Commission is deemed objectiortable, the matter may be officially appealed to the City Council in writing withirt fourteen (14) days of the date of the Commission's decision. Said appeal is filed with the City Clerk (Ordinartce 632). by compliance with the Americarts with Disabilities Act (ADA), anyorte who is planrting to attertd this teleconference meeting who is visually or hear'mg impaired or has any disability that needs special assistance should ca[r the City C(erk's Office at 408-777-3223, at 7east 48 hours in advance of the meetirxg to arrange for assistance. Irx addition, ;U)!;107? request, in advance, by a person with a disab'dity, meeting agendas and writ'mgs distributed for the meeting that are puMic records wil7 be made ava'dab7e in the appropriate alternative format. A77!:!/ writings or documents provided to a majori'ty of the Plarming Commission after puMication of the packet will be made available for public inspection in the Community Devedopment Department located at City Ha11, 10300 Torre Avertue, durirtg normal business hours and in Plarming packet archives Linked from the agenda/minutes page on the Cupertino web site. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communicatio;ns sent to the Cupertino City Council Commissioners or City staff cortcern'rtg a matter 072 the agenda are included as supplementa7 material to the agendized item. These written communications are accessi'Me to the public through the City's website arid kept in packet archives. You are hereby admortished rxot to include any personal or private i;nformatiort'm written commurtications to the City that you do not zoish to make public; doirtg so shall constitute a waiver of any privacy rights you may have tm the information provided to the City. Members of the public are entitled to address the Planning Commission concerning any item that is described'm the rtotice or agenda for this meetirtg, before or durirtg cortsideration of that item. If you wish to address the Plannirtg Commission 072 any issue that is 071 this agenda, please complete a speaker request card located in front of the Commission, and deliver it to the City Staff prior to discussion of the item. W7zen you are ca(Led, proceed to the podium and the Chair w'd7 recognize you. If you wish to address the Plarming Commissio;n on any other item not 072 the agenda, you may do so by durirtg the public comment portion of the meeting following the same procedure described above. Please limit your commertts to three (3) minutes or (ess. For questiorts on any items in the agenda, or for documents related to arty of the items on the agenda, contact the P7anrtirtg Department at (408) 777 3308 or p(anrtirtg@cupertino.org. Page 4 Planning Commission Agenda Page 5 August 24, 2021 CITY OF CUPERTINO CUPERTINO ) SS. O'.F SANTA CLARA ) P P !'3ECITY OF CUPERTINO D THE NOT CE/A, NDA !J'4 THE I-IALL. Tel TELECONFERENCE / PUBtIC PARTICIPATI RMA ON O HELP STOP THE SPREAD OF COVID-19 DATF,SiGiNAi' URE In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19, Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed Iive on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Tuesday, August 10th to the Commission at planningcommission@cupertino.org. These e-mail comments will be received by the Commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at planningcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email planningcommission@cupertino.org prior to speaking. 3) Teleconferencing Instt'uctions Members of the public may obsetve the teleconference meeting or provide oral public comments as follows: Page I Planning Commission Agenda August 10, 2021 O\ll public comm,.epts,,,Hillb,l@,aq.c Hq34,4,ylr,,rig the teleconference meeting. Comments may To address the Commissioff,i-click ori.t'He4atk below to register in advance and access the Please click the lirik below to'joinfhe webiffar: https://cityofcupertino.zoom.us/mebinax/regjster/WNIP8X-aw8SYmdIflGhAtNOQ Dial 669-900-6833 and enter Webinat'I'D:4)33 5527 1753 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Ot an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 933 5527 1753 SIP: 93355271753@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1, You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. Page 2 Planning Commission Agenda August 10, 2021 In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. ROLL CALL APPROV AL OF MINUTES 1.$: Draft Minutes of June 22, 2021 Recommended Action: Approve or modify the Draft Minutes of June 22, 2021 1- Draft Minutes 2.$: Draft Minutes of July 27, 2021 Recommended Action: Approve or modify the Draft Minutes of July 27, 2021 1- Draft MInutes ORAL COMMUNICATIONS This portiorx of the meeting is reserved for persons wishing to address the Commission on arty matter withirt the jurisdiction of the Commissiort and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State Law wil7 prohibit the Commission from making any decisions with respect to a matter riot 07? the agenda. WRITTEN COMMUNICATIONS CONSENT CALENDAR thatless there are separate discussions and/or actions requested by cotmcil staff or a member of the public, it is requested that items under the Consent Calendar be acted on simultaneously. PUBLIC HEARINGS 3.$: Consider amendments to Cupertino Municipal Code Sections 19.56.030 (Table 19.56.030), 19.56.030F, 19.56.040, and Table 19.56.040A and the addition of Section 19.56.080 (Density Bonus Ordinance) to anow density bonuses and other incentives as provided by state law and also to add a subsection in Section 19.56.040 providing additional incentives for affordable housing and a new Section 19.56.080 provid3rrg that the Density Bonus Ordinance will be interpreted consistent with state density bonus law. (Application No: MCA-2021-003; Applicant: City of Cupertino; Location: Page 3 Planning Commission Citywide.) Agenda August 10, 2021 Recommended Action: That the Planning Cornrnission adopt the draft resolution recommending that the City Council: 1. Find the actions exempt from CEQA; and 2. Adopt amendments to Cupertino Municipal Code Sections 19.56.030 (Table 19.56.030) 19.56.030F, and Table 19.56.040A to allow for density bonuses and other incentives as provided by state law; to add a new subsection in Section 19.56.040 providing additional incentives for affordable housing; and to add a new Section 19.56.080 providing that the Density Bonus Ordinance will be interpreted consistent with state density bonus law. Staff report.docx 1 - Draft Planning Commission Resolution and Ordinance 2 - Letter dated May 3, 2021 from Department of Housing and Community Development 3 - City Incentives for Affordable Housing OLD BUSINESS NEW BUSINESS ST AFF AND COMMISSION REPORTS FUTURE AGENDA SETTINGS ADJOURNMENT If you challenge the action of the r4atm'mg Commission in court, you may be Limited to raising ordy those issues you or someone else raised at the public heari;ng described in this agertda, or irt written correspondence de7ivered to the City of Cuperti;no at, or prior to, the public heariryg. Irt the event an action taken by the Plannirtg Commission is deemed objectionable, the matter may be officially appealed to the City Council in writiryg within fourteen (14) days of the date of the Commission's decision. Said appeal is fixed with the City Clerk (Ordinance 632). fry compliance with the Americans with Disabilities Act (ADA), artyone who is plartrting to attertd this teleconference meetirtg who is visually or hearing impaired or has any disability that needs specia7 assistance shotdd call the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of the meetirtg to arrange for assistarxce. Irt addition, upon request, irt advance, by a persort with a disab'dity, meeting agendas and writings distributed for the meetirtg that are public records will be made available i;'t the appropriate alterrtative format. Any writings or documents provided to a majority of the P)arming Commission after publication of the packet wiu be made available for public inspection irt the Communi'h) Development Department located at City Hall, 10300 Torre Avenue, during norma7 business hours and in Plaming packet archives Page 4 PlanningCommission ' Agenda l'mked from the agenda/minutes page on the Cupertino web site. August 10, 2021 IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council Commissioners or City staff concerning a matter 07? the agenda are'mcluded as supplementa7 material to the agendized item. These written communications are accessible to the public through the Cih)'s website and kept in packet archives. You are hereby admonished not to include any personal or private informatiort in written commu;nications to the City that you do not wish to make public; doing so shal7 constitute a waiver of any privacy rights you may have on the irtformation provided to the City. Members of the public are entif-Led to address the Plannirtg Commission concerrting any item that is described in the notice or agenda for this meeting, before or dur'mg consideration of that item. If you wish to address the Planning Commission on any issue that is 072 this agenda, please complete a speaker request card located irt fro;nt of the Commission, and dediver it to the City Staff prior to discussion of the item. W7'xen you are called, proceed to the podium and the Chair will recogrtize you. If you wish to address the Planning Commission on any other item not on the agenda, you may do so by durirtg the public comment portion of the meeting following the same procedure described above. Please 7imit your comments to three (3 ) miryutes or Less. For questions on arxy items in the agenda, or for documents related to any of the items ort the agenda, contact the Planning Department at (408) 777 3308 or p7arming@cupertino.org. Page 5 CUPERTINO CITY OF CUPERTINO STATE OF CALIFORNIA AGEl46nry 9p,lSAl'iTA CLARA PI,ANNING C :QA a G IN'ON DEPART- '12,1 Teleconference 'f' H'XLLa SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19, Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Tuesday, July 27th to the Commission at planningcommission@cupertino.org. These e-mail comments will be received by the Commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at planningcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email planningcommission@cupertino.org prior to speaking. 3) Teleconferencing Instmctions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Page I Planning Commission Agenda July 27, 2021 ,Ora! p,ublic.comments-will be'accepted '$r% the teleconference meeting. Comments may it, be made durirNg "oral communi'cations" forj;natters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: al Online Please click the link below to join the webinar: .,..https://cityofcupertino.zoom.us7WeHrffQ/r:-@jpter/WNFlnavAp8TayY5ij2T6ylMw Phone Dial 669-900-6833 and enter Webinar ID: 928 2428 8021 (Type *9 to raise hand to speak) Unregistered participants will be called on by the Iast four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 928 2428 8021 SIP: 92824288021@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instnuctions carefullya 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2, You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda Page 2 Planning Commission topic. Agenda July 27, 2021 In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. ROLL CA[L APPROV AL OF MINUTES 1. POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for perso;ns wishing to address the Commission on any matter withi'n the jurisdiction of the Commission and not on the agenda. Speakers are Limited to three (3) minutes. 17? most cases, State Law wiu prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS CONSENT CAJLENDAR u;nless there are separate discussions and/or actions requested by cotmcil staff or a member of the public, it is requested that items under the Consent Calendar be acted 072 simultaneously. PUBLIC HEARINGS 2.3: Consider recommending approval of a Vesting Tentative Map to replace a previously approved Vesting Tentative Map (TM-2018-03) for the Westport Cupertino development project to create a separate parcel for the age restricted senior below market rate building. City approval would be a Vesting Tentative Map; (Application No(s): TM-2021-002; Applicant(s): KT Urban (Mark Tersini); Location: 21267 Stevens Creek Boulevard; APN #326-27-042, -043) Page 3 Planning Commission Agenda July 27, 2021 Recommended Action: That the Planning Commission, consider the evidence presented and determine whether the project can be recommended for approval in accordance with the draft resolution (Attachment 1) approvmg the Vesting Tentative map (TM-2021-002) (Continued from the June 22, 2021 Planning Commission meeting) Staff Report 1 - Draft Resolution for TM-2021-002 2 - Project Plans 3 - Letter from Mike Kelly, The Pacific Company, to the Planning Commission, titled Westport Cupertino - Parcel Requirement, dated June 28, 2021. 4 - Letter from Mark Tersini, KT Urban, to tlie Planning Commission, titled Westport Project Tentative Map Application No: TM-2021-002, dated Tune 28, 2021. 5 - Memorandum from Frederick Venter, P.E. and Anthony Nuti, Kimley Horn and Associates to Mark Tersini, KT Urban, titled Westport Cupertino - Transportation Analysis, dated November 27, 2018. 6 - Memorandum from Frederick Venter, P.E. of Kimley Horn and Associates to Mark Tersini, KT Urban, titled Westport Cupertino - Alternative Proposal: Trip Generation Corporation, dated March 27, 2020. 7 - Memorandum from Frederick Venter, P.E. and Anthony Nuti, Kimley Horn and Associates to Mark Tersini, KT Urban, titled Approved Westport Trip Generation, dated June 7, 2021. OLD BUSINESS NEW BUSINESS ST AFF AND COMMISSION REPORTS FUTURE AGENDA SETTING ADJOURNMENT If you char(enge the action of the Plamzing Commission in court, you may be 7imited to raising only those issues you or someone dse raised at the public hearing described in this agenda, or in written correspondence deiivered to the City of Cupertino at, or prior to, the public hearing. In the event an action taken by the Plaming Commission is deemed objectionable, the matter may be officially appeared to the City Counci( in writing within fourteen (14) days of the date of the Commission's decision. Said appeal is fUed with the City Clerk (Ordi;na;nce 632). J7? complia;nce with the Americans with Disabi(ities Act (ADA), anyone who is p(anning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs specia7 assistance should call the Cih) Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. Irt addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records win be made availa'Me in the appropriate alternative format. Any writings or documents provided to a majority of the Plawing Commission after publication of the Page 4 Planning Commission Agenda July 27, 2021 packet w'dl be made available for public inspection in the Comrmmity Development Department Located at Cih) Hau, 10300 Torre Avenue, during norma7 business hours and in Planning packet archives linked from t7ie agenda/minutes page on the Cupertino web site. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissio;ners or City staff concerning a matter 07? the agenda are included as supplemental material to the agendized item. These writtert communications are accessible to the public through the City's website and kept in packet archives. You are hereby admonished not to include any persona7 or private information in written communications to the Cih) that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entitled to address the Pla;tming Commissio;n co;ncerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the Planning Commission 072 any issue that is on this agertda, please complete a speaker request card 7ocated in front of the Commission, and deliver it to the City Staff prior to discussion of the item. Whert you are caLled, proceed to the podium and the Chair wiu recognize you. If you wish to address the Planning Commission 07? any other item not on the agenda, you may do so by during the public comment portio'n of the meeti'rtg fouowing the same procedure described above. Ptease (imit your comments to three (3) minutes or less. For questions O?? any items in the agenda, or for documents related to any of the items O?2 the agenda, contact the P7awing Department at (408) 777 3308 or planni;ng@cupertino.org. Page 5 CITY OF CUPERTINO In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Charuiel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Tuesday, March 23rd to the Commission at planningcommission@cupertino.org. These e-mail comments will be received by the Commission members before the meeting and posted to the City's website after the meeting, 2) E-mail comments during the times for public comment during the meeting to the Commission at planningcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email planningcommission@cupertino.org prior to speaking. 3) Teleconferencing Instt'uctions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Page I Planning Commission Agenda Oral p, ublic comments will-be accepted.during the teleconference meeting. Comments may be-made during "oral communications" for matters not on the agenda, and during the publi( comment period for each agenda item.,a March 23, 2021 ',' o address the Commission, click on the link '6elow to register in advance and access the ,meeting: Online Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WNTTznbuIDTEaHZzgdkDFKzQ Phone 'Dial 669-900-6833 and enter Webi;ar ID:a956 3226 3469 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 956 3226 3469 SIP: 95632263469@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instnuctions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called'to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. Page 2 Plaru'iing Commission Agenda March 23, 2021 In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrarige for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. ROLL CALL CEREMONIAL MATTERS AND PRESENT ATIONS 1.$: Presentation and training on Commissioner Handbook approved by City Council on January 19, 2021 (postponed from the February 23, 2021 meeting) Recommended Action: That the City Clerk conduct the training on the Cornrnissioner Handbook 1- 2021 Commissioner Handbook APPROV AL OF MINUTES 2.$: Draft Minutes of February 23, 2021 Recommended Action: Approve or modify the Draft Minutes of February 23, 2021 1- Draft Minutes ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission 072 any matter within the jurisdictio;n of the Commission and not on the agenda. Speakers are 7imited to three (3) mimttes. 17? most cases, State law wil7 prohibit the Commission from mak'mg any decisions with respect to a matter not 07? the age;nda. WRITTEN COMMUNICATIONS CONSENT CALENDAR 3.2020 General Plan Annual Housing Element Progress Report (APR) Recommended Action: That the Planning Commission receive the General Plan Ar'u"iual Housing Element Progress Report (Attachment A) and provide any input to staff. 1- GP Annual Housing Element Progress Report Unless there are separate discvissio;ns and/or actions requested by cormcil, staff or a member of the public, it is requested that items rmder the Consertt Ca7ertdar be acted 07? simu7taneously. Page 3 Planning Commission Agenda March 23, 2021 PUBLIC HEARINGS 4.Appeal of the Director's approval of a Tree Removal and Replacement Permit to allow the removal and replacement of fifteen (15) live trees of various species and two (2) dead trees in several locations within the Commons at Cupertino complex. Application No(s): TR-2020-036; Appellant: Alison Mathias; Applicant(s): Evan Fuller (Grayson Cornrnunity Management Services); Location: along United Place, Freedom Dive, Patriot Way, Congress Place, and Senate Way Recommended Action: That the Planning Commission conduct the public hearing and: 1) deny the appeal and uphold the decision of the Community Development Director per the Draft Resolution Planning Commission decision final iu'iless appealed 1- Draft Resolution 2 - Arborist Report, Tree Removal and Replacement Plaii (performed by Evan Fuller) 3 - Peer Review Arborist Report dated 10/27/2020 4 - Staff Action Letter 5 - Appellant Mathias' Letter and Attachments 6 - Supplemental Peer Review Arborist Report dated 03/15/2021 O[D BUSINESS NEW BUSINESS ST AFF AND COMMISSION REPORTS FUTURE AGENDA SETTING ADJOURNMENT If you challe;nge the action of the Plamzing Commission in court, you may be limited to raising 07773/ those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence ddivered to the Cih) of Cupertino at, or prior to, the public hearing. 17? the event an action taken by the Planning Commission is deemed objectionable, the matter may be officially appeared to the Cih) Cormci7 in writing within fourteen (14) days of the date of the Commission's decision. Said appeal is filed with the Cih) Clerk (Ordinance 632). 77? compliance with the Americans with Disabilities Act (ADA), anyo;ne who is p(anning to attend this teleconference meeting who is visually or heari'ng impaired or has any disabilih) that needs specia7 assistance short(d call the Cih) Clerk's Office at 408-777-3223, at Least 48 hours in advance of the g i t meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Page 4 Planning Commission Agenda March 23 2021 Any writings or documents provided to a majorih) of the P7aming Commission after puMication of the packet wiu be made available for public inspection in t7ie Commrmih) Development Department Located at City Hall 10300 Torre Avenue, dur'trtg normaL business hours and in Planning packet arc7iives l'mlced from the agenda/mimttes page 07? t7ie Cupertino web site. IMPORTANT NOTICE: Please be advised that pursua;nt to Cupert'mo Mrmicipal Code 2.08.100 written comrmmications sent to the Cupertino City Cormcil Commissioners or Cih) staff concerning a matter 07? tlie agenda are 'trtcluded as supplemertta7 materia7 to the agertdized item. These written comm'bmications are accessible to the public through the City's website and kept in packet archives. You are hereby admonished not to inchtde any personal or private informatio;n in written commtmications to t7ie Cih) that you do not wish to make public; do'mg so s7iaL1 constitute a waiver of any privacy rig7its you may have on the information provided to the City. Members of the public are entitled to address t7ie Planning Commissio;n concerning any item t7iat is described in the notice or agenda for this meeting, before or during consideration of t7iat item. If you wish to address the P7anning Commission 07? any issue that is 07? tliis agenda, please complete a speaker request card located i;n front of t7ie Commission, and deliver it to the Cih) Staff prior to discussion of the item. 'I/V7zert you are called, proceed to the podium and t7ie Chair will recogrtize you. If you wis7i to address the Pla;mzing Commission 07? any other item not 07? the agenda, you may do so by during the public comment portio;n of the meeting following the same procedure described above. P(ease limit your comments to three (3) mimttes or less. For questions on any items in the agenda, or for documents related to any of the items on the agenda, contact the Planning Department at (408) 777 3308 or planni;ng@cupertino.org. Page 5 CITY OF cuPW!f'M'LIFORNIA EMPLOYEE OE T;-IE.CaY,,OF CUPERT[NO CUPERTINO PLANNING Cn4%SSIQ% ( !(5ST't) THE N rlC ENDA ON 1-K4E 6:45PM - , zULLETIN BO RD :') CiI'Y HALL. Teleconference Me'eti'rYpl S TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Tuesday, March 23rd to the Commission at planningcommission@cupertino.org. These e-mail comments will be received by the Commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at planningcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email planningcommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Page I Plad'ningCommissiori' - a "': (',,'7.a="",'%enda March23,2021 Oral-public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenaa item. To address the Commission, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WNTTznbuIDTEaHZzgdkDFKzQ Phone li ! Dial 669-900-6833 and enter Webinar ID: 956 3226 3469 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 956 3226 3469 SIP: 95632263469@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter a:n email address and a name, followed by an email with instnuctions on how to connect to the meeting. Your email address will not be disclosed to the public, If you wish to make an oral public comment but do not wish to provide your name, you may enter IICupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. Page 2 Planning Commission Agenda March 23, 2021 In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. ROLL CALL CEREMONIAL MATTERS AND PRESENT ATIONS 1.$: Presentation and training on Commissioner Handbook approved by City Council on January 19, 2021 (postponed from the February 23, 2021 meeting) Recommended Action: That the City Clerk conduct the training on the Commissioner Handbook 1- 2021 Commissioner Handbook APPROV AL OF MINUTES 2.$: Draft Minutes of February 23, 2021 Recommended Action: Approve or modify the Draft Minutes of February 23, 2021 1- Draft Minutes ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdictio;n of the Commissiort and not on the agenda. Speakers are 7imited to three (3) mimttes. b't most cases, State law wil7 prohibit the Commission from making ayiy decisiorts with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS CONSENT CALENDAR 3.$: 2020 General Plan Annual Horising Element Progress Report (APR) Recommended Action: That the Planning Commission receive the General Plan Annual Housing Element Progress Report (Attachment A) and provide any input to staff. Staff Report 1- GP Annual Housing Element Progress Report Uyiless there are separate discussions and/or actions requested by council, staff or a member of the pub(ic, it is requested that items rmder the Consent Calendar be acted 07? simultaneous7y. Page 3 Planning Commission Agenda March 23, 2021 PUBLIC HEARINGS 4.$: Appeal of the Director's approval of a Tree Removal and Replacement Permit to allow the removal and replacement of fifteen (15) live trees of various species and two (2) dead trees in several locations within the Commons at Cupertino complex. Application No(s): TR-2020-036; Appellant: Alison Mathias; Applicant(s): Evan Fuller (Grayson Community Management Services); Location: along United Place, Freedom Dive, Patriot Way, Congress Place, and Senate Way Recommended Action: That the Plang Commission conduct the public hearing and: 1) deny the appeal and uphold the decision of the Community Development Director per the Draft Resolution Planning Commission decision final unless appealed Staff Report 1 - Draft Resolution 2 - Arborist Report, Tree Removal, and Replacement Plan (performed by Evan Fuller) 3 - Peer Review Arborist Report dated 10/27/2020 4 - Staff Action Letter 5 - Appellant Mathias' Letter and Attachments 6 - Supplemental Peer Review Arborist Report dated 03/15/2021 OLD BUSINESS NEW BUSINESS ST AFF AND COMMISSION REPORTS FUTURE AGENDA SETTING ADJOURNMENT If you challenge the action of the Planning Commission in court, you may be limited to raising ordy those issues you or someone else raised at the public hearing described'm this agertda, or in written correspondence delivered to the City of Cupertino at, or prior to, the public hearing. In the event an action taken by the Plarming Commission is deemed objectionab(e, the matter may be officially appeared to the City Cormcil in writing within fourteen (14) days of the date of the Commission's decisioyz. Said appea7 is filed with the City Clerk (Ordinance 632). In compliartce with the Americans zoith Disabilities Act (ADA), anyone who is plartning to attend this teleconference meeting voho is visually or hearing impaired or has ayiy disability that needs special -assistance - t meeti;ng to arrange for assistance. by addition, upon request, in advance, by a person with a disability, meeting agendas arid writings distributed for the meeting that are public records will be made availab7e 'm the appropriate alternative format. Page 4 Planning Commission Agenda March 23, 2021 Aiiy writirtgs or documents provided to a majority of the P4atming Commission after publication of the packet will be made available for public inspection irt the Community Developmertt Department located at City Hau, 10300 Torre Avenue, during norma7 busirtess hours and in Plaming packet archives 7inked from the age;t'tda/miyiutes page oyi the Cupertino roeb site. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Mu;nicipa7 Code 2.08.100 written communications sent to the Cupertino City Cormcil Commissioriers or City staff co;ncerning a matter on the agenda are included as supplemerttal material to the agertdized item. These writteyi commtmications are accessible to the public throug7i the City's website and kept in packet archives. You are hereby admonished not to include any persona7 or private information in writtert commrmications to the City that you do not wish to make pub(ic; doing so shall constitute a waiver of any privacy rights you may have oyq the information provided to the City. Members of the public are entitled to address the r4a;tming Commission concerning any item that is described in the notice or agenda for this meeting, before or dur'mg consideration of that item. If you wish to address the P7anning Commissioyi 07? ayiy issue that is on this agertda, please complete a speaker request card Located in front of the Commission, and deliver it to tlie City Staff prior to discussion of the item. W/xert you are called, proceed to the podium and the Chair wil7 recognize you. If you wish to address the P4anning Commission on aryy other item not on the agenda, you may do so by during the pub(ic comme;nt portion of the meeting forlowing the same procedure described above. P4ease Limit your commertts to three (3) minutes or less. For questions ort any items in the agenda, or for documents related to any of the items on the agenda, contact the P4amzing Departmertt at (408) 777 3308 or playmiyig@cupertino.org. Page 5 CITY OF CUPERTINO CITY MAN AGER'S OFFICE CITY HALL 10300 TORRE AVENUE - CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3223 - FAX: (408) 777-3366 CUPERTINO.ORG CUPERTINO PUBLIC SAFETY COMMISSION MEETING NOTICE OF CANCE[LATION NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino Public Safety Commission scheduled for Thursday, November 11, 2021, has been cancelled due postponed business. A special meeting will be held Thursday, November 18, 2021, beginning at 6:00 p.m. In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Dated this 9' day of November, 2021. 'i Liaison STATE OF CALI F STATE OF CALIFCj{-..'%HA C UPERTINO SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Thursday, September 9to the Commission at publicsafetycommission@cupertino.org. These e-mail comments will be received by the Commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at publicsafetycommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email publicsafetycommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Page I Public Safety Commission Agenda September 9, 2021 Online Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WN6fhHAQivQAmxA7qrMLmfjg Phone Dial: (669) 900 6833 and enter Webinar ID: 994 0916 5861 (Type '9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 994 0916 5861 SIP: 99409165861@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. ROLL CALL APPROV AL OF MINUTES Recommended Action: Approve minutes from July 8, 2021 A - Draft Minrites Page 2 Public Safety Commission POSTPONEMENTS Agenda September 9, 2021 ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Spea7cers are Limited to three (3) minutes. In most cases, State lazo roi71 prohibit the Commission from making any decisions roith respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 2.$: Public Safety Education and Outreach a. Public Safety Foriun (Chao/Nelllore) Recommended Action: Receive updated reports and discuss proposals for future forums/workshops A - Priblic Safety Forum 2021 Draft Flier 3. $: Domestic Violence Awareness (Chao) Recommended Action: Receive a presentation from WomenSV 4.$: Public Safety Commission Website Recommended Action: Discuss and recommend improvements to the Public Safety Commission website NEW BUSINESS 5.l: Public Safety Commission Meeting Schedule Recommended Action: Cancel the regiilar Public Safety Cornrnission meeting scheduled for November 11th, 2021 due to the Veteran's Day Holiday and schedule a special meeting of the Public Safety Commission on November 28, 2021 ST AFF AND COMMISSION REPORTS 6. $: Report by the Santa Clara County Fire District Recornrnended Action: Receive report by the Santa Clara County Fire District liaison A - July 2021 Public Safety Report 7. $: Report by the Santa Clara County Sheriffs Office Recommended Action: Receive report by the Santa Clara County Sheriff's Office liaison 8. : Report by the City of Cupertino Recommended Action: Receive report by the City of Cupertino staff liaison Page 3 Public Safety Commission Agenda September 9, 2021 9. $: Commissioner Reports Recornrnended Action: Receive Commissioners' reports FUTURE AGENDA SETTING NEXT MEETING The next Regular Meeting is scheduled for Thursday, November 11, 2021 at 6:00 p.m. ADJOURNMENT bt compliance with the Americans zoith Disabilities Act (ADA), anyone who is plaw'mg to attend this te7econference meeting who is visually or hearing impaired or has any disability that needs special assistance sho'tdd call the City Clerk's Office at 408-777-3223, at 7east 48 hours in advance of the meeting to arrange for assistance. Ire addition, upon request, in advance, by a person with a disab'dih), meeting agendas and writings distributed for the meeting that are public records wi(( be made avai(ab(e in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda roi71 be made available for public'mspection. Please corytact the City Clerk's Office in City Hal7 7ocated at 10300 Torre Avenue, Cupertino, Califorrtia 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino Cih) Council, Commissiorters or Cify staff cortcerning a matter 072 the agertda are irtcluded as supplemerttal materia7 to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not irtclude any persortal or private information in written communications to the City 4hat you do not wish to make public, as written communicatio;ns are considered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concerrting any item that is described irt the notice or agenda for this meeting, before or durirtg consideratio;n of that item. If you wish to address the members on any other item not on the agenda, you may do so during the pub(ic comment. Page 4 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Thursday, January 14to the Commission at publicsafetycommission@cupertino.org. These e-mail comments will be received by the Committee members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at publicsafetycommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email publicsafetycommission@cupertino.org prior to speaking. 3) Teleconferencing Instmctions Members of the public may obsewe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Online Page I January 14, 2021Publi5SafetyCommission Agenda Januaryl httpp://cityofcupertino.zoom.u*7we§inAt/register/WNoDIOLPYkQOqPgviXCHFHEQ Phone '. Dial: (669) 900 6833 and enter Webinar ID: 947 6722 8468 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. ; Or an H.323/SIP room system: "- a H.323f 162.255.37.11 (US West) ;162.255.36.11.(US East-) '- Meeting ID: 947 6722 8468 SIP: 94767228468@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instnuctions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12-+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. ROLL CAI,L APPROV AL OF MINUTES Recommended Action: Approve minutes from December 10, 2020 A - Draft Minutes Page 2 Public Safety Commission Agenda January 14, 2021 POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission 072 any matter withi;n the jurisdiction of the Commission a;nd not on the agenda. Speakers are (imited to three (3) minutes. 17? most cases, State Law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 2.$: Public Safety Education and Outreach a. Public Safety Forum (Chao/Nellore) Recommended Action: Receive updated reports and discuss proposals for future forums/workshops 3.$: Discuss potential City Work Program proposals for Fiscal Year 2021-2022 Recommended Action: Recommend potential City Work Program proposals for Fiscal Yegr 2021-2022 4.$: Domestic Violence Awareness (Chao) Recommended Action: Receive updated report on Domestic Violence Awareness Project NEW BUSINESS 5. $: Public Safety Cornrnission 2021 Meeting Schedule Recommended Action: Discuss and confirm meeting schedule for calendar year 2021 6.$: Election of Public Safety Commission Chair and Vice Chair for Calendar Year 2021 Recornrnended Action: Elect Chair and Vice Chair for term ending January 31, 2022 ST AFF AND COMMISSION REPORTS 7.$: Report by the Santa Clara County Fire District Recommended Action: Receive report by the Santa Clara County Fire District liaison A - December 2020 Public Safety Report 8. $: Report by the Santa Clara County Sheriff's Office Recommended Action: Receive report by the Santa Clara County Sheriff's Office liaison Page 3 Public Safety Commission Agenda January 14, 2021 9. $: Report by the City of Cupertino Recommended Action: Receive report by the City of Cupertino staff liaison 10. $: Commissioners Reports Recommended Action: Receive Commissioners' reports FUTURE AGENDA SETTING ADJOURNMENT 17? compliance with the Americans with Disabilities Act (ADA), a'nyo;ne who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disabilih) that needs specia[ assistance shou7d call the Cih) Clerk's Office at 408-777-3223, at Least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disabilih), meeting agendas and writings distributed for the meeting that are public records will be made availab7e in the appropriate a(ternative format. Any writings or documents provided to a majority of the members after pub7ication of the agenda wil7 be made avai7able for public inspection. Please contact the City Clerk's Office in Cih) Hail located at 10300 Torre Avemte during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Mrmicipal Code 2.08.100 written communications sent to the Cupertino City Cormcil Commissioners or Cih) staff concerning a matter on the agenda are inc7tded as suppiementa7 materia( to the agendized item. These written communications are accessible to the public through the Cih)'s website and kept'trt packet archives. You are hereby admonished not to include any persona( or private informatio;n in written commtmications to the Cih) that you do not wish to make public; do'mg so shau co;nstitute a waiver of any privacy rights you may have 07? the information provided to the Cih). Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members 072 any other item not on the agenda, you may do so during the public commertt. Page 4 AGEffl, NTY o p AN c U':-R-'-T--"-,-;- o SUSTAINABILIT# e rb Q '---OF CUP ERTINO" " " DEPART- meeffti!;t'Mtho SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on m item on the agenda may do so in the following ways: 1) E-mail comments by I:OOp.m. on Thursday, January 21to the Commission at sustainabilitycommission@cupertino.org. These e-mail comments will be received by the commission members be"fore the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at sustainabilitycommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email sustainabilitycommission@cupertino.org prior to speaking, 3) Teleconferenc:ing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Page I Sustainability Commission 'Online Agenda January 21, 2021 ' Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WNjOlTmBWaSc-wpWWazCrRgg Phone Dial 669-900-6833 and enter Webinar ID: 933 2284 2479 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 933 2284 2479 SIP: 93322842479@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instnuctions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. '1/Vhen the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. Camp Wl e CanS Wl , anYOne O IS p attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the Page 2 SustainabilityCommission Agenda January21,2021 meeting that are public records will be made available in the appropriate alternative format. ROL[ CALL APPROV AL OF MINUTES 1. $: Minutes from December 17, 2020 meeting Recommended Action: Approve minutes from December 17, 2020 meeting A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission 072 any matter within the jurisdiction of the Commission and not 07? the agenda. Speakers are limited to three (3) minutes. 17? most cases, State Law wil7 prohibit the Commission from making any decisions with respect to a matter not 07? the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 2.$: Order of Sustainability Cornrnission default agenda items Recommended Action: Discuss and consider reordering the default Commission agenda items to move Staff and Commission Reports towards the beginning of the agenda 3.$: Earth and Arbor Day planning Recommended Action: Receive staff update on Earth and Arbor Day plans and designate a Commissioner to work with staff on event planning 4. $: Staff update on youth engagement activities and programming Recommended Action: Receive update and provide any feedback 5. $: Chair and Vice Chair Elections Recommended Action: Elect Chair and Vice Chair for term ending January 30, 2022 ST AFF AND COMMISSION REPORTS FUTURE AGENDA SETTING Page 3 Sustainability Commission Agenda January 21, 2021 ADJOURNMENT Fry compliance with the America;ns with Disabilities Act (ADA), a;nyone who is p(anning to atte;nd this teleconference meeting who is visually or hearing impaired or has any disabilih) that needs special assistance shoudd call the Cih) Clerk's Office at 408-777-3223, at 7east 48 hours in advance of the meeting to arrange for assistance. 17? addition, upon request, in advance, by a perso;n with a disabi7ih), meeti'ng agendas and writings distributed for the meeting that are public records wi(7 be made available 'm the appropriate alternative format. Arty writings or documents provided to a majority of the members after publication of the agenda w'dl be made available for public inspection. Please contact the Cih) Clerk's Office in Cih) Hau located at 10300 Torre Avertue during normal business hours. IMPORTANT NOTICE: P4ease be advised that pursuant to Cupertino Mtmicipal Code 2.08.100 writtert communications sertt to the Cupertino Cih) Cormcil Commissioners or Cih) staff concerning a matter on the agenda are included as supp7ementa7 materia7 to the agendized item. These writtert commvmications are accessible to the public through the City's website and kept in packet archives. You are hereby admonished not to inchtde any persona7 or private information in written communications to the Cih) that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are erttitled to address the members concerning any item that is described inn the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item ;not on the agenda, you may do so during the public comment. Page 4 3 i '.1 a . LL 1. ' t ' r '.' l ,, , . In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Wednesday, December 14, 2022 to the Commission at teencommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at teencommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email teencommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: Page I Teen Commission Agenda Decembet 14, 2022 https://cityofcupertino.zoom.us/webinar/register/WNL7nXHzUFRRmfxcBn3yEX8Q Phone Dial 669-900-6833 and enter Webinar ID: 990 7413 7635 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 990 7413 7635 SIP: 99074137635@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar, Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability Page 2 TeenCommission Agenda Decemberl4,2022 that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. CALL TO ORDER ROLL CALL APPROV AL OF MINUTES 1.2: Approval of Minutes - November 9, 2022 Recommended Action: Review and approve the minrites from the Teen Commission meeting on November 9, 2022. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on arty matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. bat most cases, State lava roill prohibit the Commission from making any decisions zoith respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 2. l: Update on the Youth Led Organizatiori Program for Fiscal Year 2022/2023 Recommended Action: Receive a presentation on the Youth Led Organization Program for Fiscal Year 2022/2023. ST AFF AND COMMISSION REPORTS 3.$: Monthly Update Reports Recommended Action: Receive monthly update reports from City Staff and Teen Commissioners. COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING Page 3 Teen Commission Agenda December 14, 2022 ADJOURNMENT Irt compliance with the Americans roith Disabilities Act (ADA), anyorxe who is plarming to attend this meeting who is visually or hearirtg impaired or has arxy disabilih) that needs special assista;nce shoutd call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a persort with a disability, meeti;ng agertdas artd writings distributed for the meetirtg that are pu'Mic records voiu be made ava'dable in the appropriate alternative format. Any roritings or documents provided to a majorih) of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avertue, Cupertino, Califorrtia 95014, durirtg normal busirtess hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the Cupertino City Co'tmcil Commissioners or Cih) staff concern'mg a matter on the agenda are included as suppleme;+xtal material to the agendized item. These written commurticatiorts are accessible to the public through the City's website and kept in packet archives. Do ;not include any persorta( or private information in written commtmications to the Cih) that you do not wish to make public, as zoritten communications are considered public records and will be made publicly availa'Me ort the City rnebsite. Members of the public are erttitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you 'xoish to address the members on any other item riot 07? the agertda, you may do so during the public comment. Page 4 STATE OF CALIFORN[ A LDYE A i C Wednesday,NovMJ?M!41"RQ21BOAIG) Ar (,,YrY N-IAL-L. I sitAm'tIm-sSpecial TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Wednesday, November 17, 2021to the Teen Commission at teencommission@cupertino.org or danielm@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Teen Commission at teencommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email teencommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Membets of the public may observe the telecoiJezence uiee'ling or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Teen Commission, click on the link below to register in advance and access the meeting: Page I Teen Commission Agenda November 17, 2021 Online Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WNBUC9hYVTkGotxJcTxKSHg Phone Dial (669) 900-6833 and enter Webinar ID: 923 8022 8773 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 923 8022 8773 SIP: 92380228773@zoomcrc.com Please read the following instructions carefully: 1. You can directly download the teleconference soffware or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Page 2 Teen Commission Agenda November 17 2021 NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO TEEN COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Teen Commission is herby called for Wednesday, November 17, 2021 commencing at 6:00 p.m. In accordance with Government Code 54953(e) this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting". SPECIAL MEETING CALL TO ORDER ROL[ CALL APPROV AL OF MINUTES 1.$: Meeting Minutes for the October 13, 2021 Teen Commission Meeting Recommended Action: Review and approve the minutes for the October 13, 2021 Teen Cornrnission meeting. A - Draft Minutes ORAL COMMUNICATIONS This portion of the meet'mg is reserved for persons wishing to address the Commission on arty matter withi;+x the jurisdiction of the Commission and not O?'l the agenda. Speakers are limited to three (3) minutes. Iart most cases, State law will prohibit the Commission from making any decisions with respect to a matter not 072 the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 2. $: Youth Activity Board Proposed 2021-2022 Events Recommended Action: Receive a presentation on the proposed Youth Activity Board 2021-2022 events and provide feedback. 3.$: Update on Fiscal Year 2021-22City Work Program item Mental Health Support Recommended Action: Receive an update on the status of the Mental Health Support Fiscal Year 2021-22 Work program item and provide feedback. Staff Reoort A - FY 2021-2022 City Work Program Page 3 t Teen Commission Agenda November 17 2021 4.$: December Meeting Recornrnended Action: Consider cancellation of the December Teen Cornrnission regular meeting. ST AFF AND COMMISSION REPORTS 5. $: Update Reports Recornrnended Action: Receive update reports from staff and commissioners. FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans zoith Disabilities Act (ADA), anyorie who is plaming to attertd this te7ecorxference meeting who is visual7y or hearing impaired or has any disability that rteeds special assistance should ca'Ll the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available irt the appropriate alternative format. Any writings or documents provided to a majority of the members after publicatiort of the agenda will be made available for pub7ic inspection. Please corttact the City Clerk's Office in City Hal7 located at 10300 TorreAvettue, Cupertino, Ca7ifornia 95014, during rtormal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code sectiort 2.08.l00written communications sent to the Cupertino City Cotmcil, Commissioners or City staff concerning a matter on the agenda are included as supp7emertta7 materia7 to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any persona7 or private information in writtert communications to the City that you do rxot wish to make public, as written communicatiorts are considered public records and will be made public7y ava'dable on the Cih) website. Members of the public are erttitled to address the members concerrting any item that is described in the rtotice or agenda for this meet'mg, before or durirtg consideration of that item. If you wish to address the members 072 ashy other item ;not on the agenda, you may do so during the public comment. Page 4 CUPERTINO TE'[ECONFERENCE / PUBLIC PARTICIPA SPREAD OF COVID-19 ,#tL- CITYoF c's"'T'M'Utpogmh SiGI'N'ATU RE In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Wednesday, August II to the Teen Commission at teencommission@cupertino.org or danielm@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Teen Commission at teencommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email teencommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the 'teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Teen Commission, click on the link below to register in advance and access the meeting: Online Page I Teen Commission Agenda August 11, 2021 https://cityofcupertino.zoom.us/webinar/reg'ister/WNaWH8LTAsTj-OWxfWX6yJfw P'one Dial (669) 900-6833 and enter Webinar ID: 997 1328 6146 (Type '9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 997 1328 6146 SIP: 99713286146@zoomcrc.com Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Page 2 Teen Commission Agenda August 11, 2021 CALL TO ORDER ROLL CALL APPROV AL OF MINUTES 1.$: Approval of Minutes - June 9, 2021 Recommended Action: Review and approve the minutes from the June, 9, 2021 meeting. A - Draft Minutes 6.9.21 ORAI, COMMUNICATIONS This portion of the meeting is reserved for persorts wishirtg to address the Commission on any matter roithin the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State Jaw zoil7 prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 2. $: Proposed Single-Use Plastics Ordinance Recommended Action: Receive presentation on single-use plastics foodware and provide feedback to inform a future proposed ordinance. 3.$: 2020-2021 Teen Commission Term Review Recornrnended Action: 1. Receive a final update on the 2020-2021 Teen Commission Work Program. 2. Provide feedback on the 2020-2021 Teen Commission term. Staff Report A - Teen Comrnission FY 2020-2021 Work Program ST AFF AND COMMISSION REPORTS 4.$: Update Reports Recommended Action: Cornrnissioners. Receive update reports from City staff and Teen FUTURE AGENDA SETTING ADJOURNMENT Page 3 Teen Commission Agenda August 11, 2021 Irx compliance with the Americans with Disabilities Act (ADA), artyone zoho is planning to atte;nd this te7econference meeting zoho is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, 'm adva;nce, by a person with a disabilify, meeting agendas and writings distributed for the meet'mg that are public records wiu be made availabde in the appropriate alternative format. Any writings or documents provided to a majority d the members after publication of the agenda wil) be made available for public inspection. r4ease contact the City Clerk's Office irt City Hal7 Located at 10300 Torre Avertue during rtormal busirtess hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Murticipal Code 2.08.100 written communications sertt to the Cupertino City Courtcil Commissioners or Cih) staff concerning a matter 07? the agenda are included as supplementa7 material to the agendized item. These written commurtications are accessible to the public through the City's zoebsite artd kept in packet archives. You are hereby admonished riot to include any persona7 or private i4ormation in writtert commurtications to the City that you do riot wish to make pub(ic; doing so shall constitute a r.oaiver of any privacy rights you may have on the i4ormation provided to the City. Members of the pub(ic are erttit7ed to address the members concerning any item that is described in the rtotice or agertda for this meeting, before or during cortsideration of that item. If you wish to address the members on any other item not on the agenda, you may do so dur'mg the public comment. Page 4 CITY OF CUPfN@'IFORNIA In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Wednesday, May 12 to the Teen Commission at teencommission@cupertino.org or danielm@cupertuio.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Teen Commission at teencommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email teencommission@cupertino.org prior to speaking. 3) Teleconferencing Instmctions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Teen Commission, click on the link below to register in advance and access the meeting: Page I Teem Commission Online Agenda May 12, 202:L Register in advance for this webinar: , https://cityofcupertino.zoom.us/webinar/register/WNR8gM2SAGRuCCR5-AghjHw Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 963 9368 6586 SIP: 96393686586@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instnuctions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to en'h'r an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation, 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4, When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. CALL TO ORDER Page 2 Teen Commission Agenda May 12, 2021 ROLL CALL APPROV AL OF MINUTES 1.$: Approval of Minutes - April 14, 2021 Recommended Action: Review and approve minutes from the April 14Teen Commission meeting A - Draft minutes 4.14.21 ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not 07? the agenda. Speakers are limited to three (3) mimttes. 77? most cases, State Law will prohibit the Commission from making any decisions with respect to a matter not 07? the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 2.$: Collaboration with Safe Routes to School Program Recornrnended Action: Review proposed Safe Routes to School curriculum topics and ideas for future school presentations and provide feedback. A - Proposed Ideas 3.$: Youth-Led Organization Monthly Feature Recommended Action: 1. Evaluate current nominations. 2. Select three organizations to be featured during the summer 2021 quarter for the months of June, July, and August. A - Evaluation Process B - Nomination C - Evaluation Form for Commissioners D - Nominations Tracking 4.$: FUHSD School Reopening Discussion Recornrnended Action: Receive an update from commission representatives on the FUHSD COVID-19 Taskforce and Reopening Committee and provide feedback. A - Website for COVID-19 Taskforce NEW BUSINESS ST AFF AND COMMISSION REPORTS 5. $: Update Reports Page 3 Teen Commission Recommended Action: Commissioners. Agenda Mayl2,2021 Receive update reports from City staff and Teen FUTURE AGENDA SETTING ADJOURNMENT Irt compliance with the Americans with Disabilities Act (ADA), anyone mho is planning to attend this teleconference meeting who is visual7y or hearing impaired or has any disability that needs specia7 assistance shou7d cau the City Clerk's Office at 408-777-3223, at 7east 48 hours i;rt advance of the meeting to arrange for assistance. 17? addition, upon request, in advance, by a person with a disabilih), meeting agendas and writings distributed for the meeting that are public records will be made avai'Lab(e in the appropriate alternative format. Art:!/ writings or documents provided to a majority of the members after pub(ication of the agenda wil7 be made avai(able for public inspection. P4ease contact the Cih) Clerk's Office inn Cih) Hall (ocated at 10300 Torre Avertue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Mvmicipa7 Code 2.08.100 written comrmmications sent to the Cupertino Cih) Council Commissioners or Cih) staff concerning a matter 07? the agenda are included as supp(emental material to the agendized item. These written comrmmications are accessible to the public through the City's website and kept in packet archives. You are hereby admonished not to inchtde any persona7 or private information in written commtmications to the Cih) that you do ;riot wish to make public; doing so shal7 constitute a waiver of any privacy rights you may have O?2 the i;nformation provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or duri;ng consideration of that item. If you wish to address the members 07? any other item not 07? the agenda, you may do so during the public comment. Page 4 CITY OF CUPERTINO D AT (CITY klALL.TeleconferenRULLB TIN MSRl TELECONFERENCE t PUBLIC phg'rxcxph'rh SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Wednesday, April 14 to the Teen Commission at teencommission@cupertino.org or danielm@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Teen Commission at teencommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email teencommission@cupertino.org prior to speaking. 3) Teleconferencing Inmuctions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Teen Commission, click on the link below to register in advance and access the meeting: Page I Teen Commission Agenda April 14, 2021 Online Register in advance for this web,inar: . https://cityofcupertino.zoom.us/webinar/register/WNiPIEtrNuTI6skCYKUUg-mA Phone Dial (669) 900-6833 and enter Webinar ID: 954 8906 7806 (Type *9 to raise hand to speak) Il Unregistered puticipants will be called on by the last four digits of their phone number. Or an H.323/SIP.room system: 'H.323:- " 162.255.37.11 (US West) Meeting ID: 954 8906 7806 SIP: 95489067806@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following inst:mctions carefully: 1. You can directly download the teleconference software qr connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to, make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the Page 2 Teen Commission Agenda April 14, 2021 meeting that are public records will be made available in the appropriate alternative format. CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENT ATIONS 'i. $: Kennedy Middle School Competition Presentation Recommended Action: Receive a presentation from the organizers and winners of the Pitch in for a Cause competition. APPROVAL OF MINUTES 2. $: Approval of Minutes for March 10, 2021 Recommended Action: Review and approve minutes from the March 10Teen Commission meeting. A- Draft Minutes ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission 07? any matter within the jurisdiction of the Commission and not on t7ie agenda. Speakers are 7imited to three (3) mimttes. 17? most cases, State law wiu prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 3.$: F{JHSD School Reopening Discussion Recommended Action: 1. Receive an update from commission representatives on the F{JHSD COVID-19 Taskforce and Reopening Committee 2. Provide feedback and suggestions for commission representatives. A - Taskforce Meeting Summary from March 25 B - Breakout Room Notes from March 25 4.$: Youth-Led Organization Monthly Feature Recommended Action: Evaluate current nominations and select one organization to be featured in the May youth-led organization social media campaign. A - Nominations for April 14 B - Nominations Tracking C - Evaluation Form for Commissioners D - Evaluation and Process Page 3 Teen Commission Agenda April 14, 2021 NEW BUSINESS ST AFF AND COMMISSION REPORTS 5.$: Update Reports Recommended Action: Commissioners. Receive update reports from City staff and Teen FUTURE AGENDA SETTING ADJOURNMENT Irt compliance with the Americans with Disabilities Act (ADA), anyone who is plam;ting to attertd this te7econference meet'mg who is visuauy or hearing impaired or has any disabilih) that needs special assistance should cal7 the Cih) Clerk's Office at 408-777-3223, at )east 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, i;n advance, by a person with a disabilih), meeting agendas and writings distributed for the meeti;ng that are public records wig( be made available in the appropriate alternative format. Arty writings or documents provided to a majorih) of the members after publication of the agenda wil7 be made available for public inspection. Please contact the Cih) Clerk's Office in Cih) Hall located at 10300 Torre Avenue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council Commissioners or Cih) staff concerning; a matter 07? the agenda are inrluded as supplementa7 materia7 to the age;ndized item. These written communications are accessible to the public through the Cih)'s website and kept in packet archives. You are hereby admonished not to inchtde any persona7 or private information in written commtmications to the Cih) that you do ;not wish to make public; doing so shall co;nstitute a waiver of any privacy rights you may have O?'l the information provided to the Cih). Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members 07? any other item not on the agenda, you may do so during the public comment. Page 4 STATE OF CAuFORr Jl A S S - MENT. ST E L'NDER PEN,ALT,Y OF This will be a teleconference SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Wednesday, Decemberl, to the Commission at TICC@cupertino.org. These e-mail comments will be received by the Staff Liaison before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at BillM@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: Page 1 TICC Agenda Decemberl,2021 https://cityofcupertino.zoom.us/webinar/register/WNevJMfuGDQAiLJqzLtlYXXw Phone Dial: 669-900-6833 and enter Webinar ID: 927 5259 0421 (Type *9 to raise hand to speak.). Unregistered participant will be called on by the last four digits of their phone number. Or an H.323/SIP room system: ,, H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 927 5259 0421 SIP: 92752590421@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1) You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2) You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3) When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4) When called, please limit your remarks to the time allotted and the specific agenda topic. Page 2 TICC Agenda December 1, 2021 In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the meeting to arrange or assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. ROLL CALL APPROV AL OF MINUTES $: Approve Minutes from the November 3, 2021, regular meeting. Recornrnended Action: Approve Minutes from the November 3, 2021, regular meeting. A - Draft Minutes ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on arxy matter roithin the jurisdiction of the Commission and not orb the agenda. Speakers are limited to three (3) minutes. by most cases, State law will prohibit the Commission from making arty decisiorts with respect to a matter not on the agerxda. OLD BUSINESS $: Review TICC FY22 Work Program Recommended Action: Review TICC FY22 Work Program A - TICC FY21-22 Work Program $: Discuss and P:tioritize TICC FY23 Work Program Proposal Recommendations Recommended Action: Discuss and Prioritize TICC FY23 Work Program Proposal Recommendations A - Commission Proposals for FY 2022-2023 City Work Program ST AFF AND COMMISSION REPORTS $: Commissioner Report from the Mayor's meeting Recommended Action: Receive Commissioner Report from the Mayor's meeting $: Review Activities Calendars Recommended Action: Review and File Activities Calendars A - 2021 Activities Calendar B - 2022 Activities Calendar Page 3 TICC Agenda December 1, 2021 $: Review Action Items List Recommended Action: Review and File Action Items List A - Action Items List $: Commissioners Reports Recommended Action: Receive Commissioners reports FUTURE AGENDA SETTING ADJOURNMENT Irt compliance zoith the Americans with Disab'dities Act (ADA), artyorte who is plaryning to attend this teleconference meeting who is visually or hear'mg impaired or has any disability that needs special assistartce should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meet'mg to arrange for assistance. by addition, upon request, in advance, by a person with a disabi7ity, meeting agendas and writings distributed for the meeting that are public records will be made availaMe in the appropriate alternative format. Arty writings or documents provided to a majority of the members after publication of the agenda wi77 be made available for pub'Lic inspection. Please contact the City Clerk's Office in City Hall Located at 10300 Torre Avenue, Cupertino, Ca7iforrtia 95014, durirtg rtormal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipa7 Code section 2.08.100 written communicatiorts sent to the Cupertino City Cototcil Commissioners or City staff corxcernirtg a matter on the agerzda are included as supplemerttal materia7 to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do wit include any personal or private information'm written commurtications to the City that you do not wish to make public, as written communicatiorts are considered public records and will be made pub7ic7y available ort the City website. Members of the public are entitled to address the members concerrt'mg arty item that is described irt the notice or agertda for this meeting, before or durirtg consideration of that item. If you wish to address the members on any other item not ort the agertda, you may do so during the pub7ic commertt. Page 4 CUPERTINO THE SPREAD OF COVID-19 I);.1-d l In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Wednesday, Septemberl, to the Commission at TICC@cupertino.org. These e-mail comments will be received by the Staff Liaison before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at BillM@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the TICC Commission, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: Page I 'rxtc 'Akenda Septembei htj'p'j:77ii§6fiupiitino.zoom.iis,/webinai/register/WN2gKQYey8TeyxkiWmQNO95A Phone Dial: 669-900-6833 and enter Webinar ID: 952 8802 6173 (Type *9 (o raise hand to speak). Unregistered participant will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (EMEA) 103.122.166.55 (Australia) 69.174.57.160 (Canada) Meeting ID: 952 8802 6173 SIP: 95288026173@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1) You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2) You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3) When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4) When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americanswith Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 Page 2 TICC Agenda September 1, 2021 hours in advance of the meeting to arrange or assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. ROLL CALL APPROV AL OF MINUTES 1. $: Approve Minutes from the August 4, 2021, regular meeting. Recommended Action: Approve Minutes from the August 4, 2021, regular meeting. A - Draft Miraites ORAL COMMUNICATIONS This portion of the meetiryg is reserved for persons wish'mg to address the Commission on any matter within the jurisdictio;n of the Commission and rtot on the agenda. Speakers are limited to three (3) minutes. In most cases, State Law will prohibit the Commissiorx from making arty decisions zoith respect to a matter not on the agenda. IIVRITTEN COMMUNICATIONS NEW BUSINESS 2.$: Discuss Cornrnission Proposals for FY23 City Work Program Recommended Action: DiScuSS Commission Proposals, for FY23 City Work Program A - Comtnission Proposals for FY 2022-2023 City Work Program O[D BUSINESS 3.$: Review TICC FY22 Work Program Recommended Action: Review TICC FY22 Work Program A - TICC FY21-22 Work Program ST AFF AND COMMISSION REPORTS 4. $: Commissioner Report from the Mayor's meeting Recommended Action: Receive Commissioner Report from the Mayor's meeting 5.$: Review Activities Calendar Recommended Action: Review and File Activities Calendar A - 2021 Activities Calendar 6. $: Review Action Items List Page 3 TICC Agenda Recommended Action: Review and File Action Items List A - Action Items List September 1, 2021 7. l: Commissioners Reports Recommended Action: Receive Commissioners reports FUTURE AGENDA SETTING ADJOURNMENT h compliartce with the Americans roith Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visual7y or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at Least 6 hours in advance of the meeting to arrange for assistance. by addition, upon request, in advance, by a person with a disability, meeting agendas and writirxgs distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda wiu be made available for public inspection. Please contact the City Clerk's Office in City Hall 7ocated at 20300 Torre Avertue durirtg norma7 business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipaj Code 2.08.100 written commurtications sent to the Cupertino Cih) Council, Commissioners or City staff concernirtg a matter 07? the agertda are included as supplemental material to the agertdized item. These written commurtications are accessible to the public through the City's website arid kept in packet archives. You are hereby admonished not to include arty personal or private information in zorittert communications to the City that you do riot wish to make public; doing so shal7 constitute a zoaiver of any privacy rights you may have own the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or durirtg consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 4 STATE OF CALIFORNIA ) ,,, ,, , , . , .= ') SS. 1(,BHp,4PLO:fI:E OF: :I'gE CiTY OF CUPERTINO cUPERTlNo -rxcW=g:"ATE g;?H;t<rE,pby#?TY OF 7:00 PM d AmenJeMTE SiGNATURE Amended on July 29'to add New Business Item No. 2. TEtECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HEtP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Wednesday, August4, to the Commissionat TICC@cupertino.org. These e-mail comments will be received by the Staff Liaison before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at BillM@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the TICC Commission, click on the link below to register in advance and access Page I i<,. , the meeting: Online , 1 a ' , ' ,.z Agenda August 4, 2021 ' a Please click the link below to join the webinar: a- https://cityofcupertino.zoom.us/webinar/register/WNTZkqC8vKTvWiQWOgLOZDOQ 41 P%one Dial: 669-900-6833 and enter Webinar ID: 940 5247 1080 (Type *9 to raise hand to ,. . speak). Unregistered.participaut-willbe called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (EMEA) 103.122.166.55 (Australia) 69.174.57.160 (Canada) Meeting ID: 940 5247 1080 SIP: 94052471080@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1) You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current andup-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2) You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3) When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4) When called, please limit your remarks to the time allotted and the specific agenda topic. Page 2 TICC Agenda August 4, 2021 In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the meeting to arrange or assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. ROLL CALL ORAL COMMUNICATIONS This portion of the meetirtg is reserved for persorxs wish'mg to address the Commission ort any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. Iri most cases, State law will prohibit the Commission from makirxg arzy decisions with respect to a matter not on the agenda. APPROV AL OF MINUTES 1.l: Approve Minutes from the July 7, 2021 regular meeting. Recommended Action: Approve Minutes from the July 7, 2021 regular meeting. A - Draft Minutes NEW BUSINESS 2. $: Review City Work Program Dashboard Recommended Action: Review City Work Program Dashboard OLD BUSINESS 3. $: Review TICC FY22 Work Program Recommended Action: Review TICC FY22 Work Program A - TICC FY21-22 Work Program ST AFF AND COMMISSION REPORTS 4. $: Cornrnissioner Report from the Mayor's meeting Recommended Action: Receive Commissioner Report from the Mayor's meeting 5.$: Review Activities Calendar Recommended Action: Review and File Activities Calendar A - 2021 Activities Calendar Page 3 TICC Agenda August 4, 2021 6.$: Review Action Items List Recornrnended Action: Review and File Action Items List A - Action Items Iist 7.$: Commissioners Reports Recommended Action: Receive Commissioners reports FUTURE AGENDA SETTING ADJOURNMENT Fry compliaryce with the Americans roith Disabilities Act (ADA), anyone who is prayying to attend this teleconferertce meetirtg who is visually or hearirtg impaired or has any disability that needs special assistance shotdd call the City Clerk's Office at 408-777-3223, at (east 6 hours irt advarxce of the meeting to arrange for assistance. rrt addition, upon request, in advartce, by a person with a disability, meeting agertdas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majorih) of the members after publicatiort of the agertda will be made available for public inspection. Please contact the City Clerk's Office in City Hall Located at 10300 Torre Avertue dur'mg normal business hours. IMPORTANT NOTICE: P4ease be advised that pursuant to Cupertino Municipa7 Code 2.08.100 written communications sent to the Cupertino City Council Commissioners or City staff concernirtg a matter ort the agerxda are included as supp7emental material to the agendized item. These writtert communications are accessib7e to the public through the Cih)'s website and kept in packet archives. You are hereby admortished not to include any persortal or private i4ormation in writterx communications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the Cih). Members of the public are entitled to address the members corxcerrting arty item that is described in the rxotice or agerxda for this meeting, before or during consideratio;n of that item. If you wish to address the members ort any other item not on the agenda, you may do so dur'mg the public comment. Page 4 TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Thursday, June 3, to the Commission at TICC@cupertino.org. These e-mail comments will be received by the Staff Liaison before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Staff Liaison at BillM@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the TICC Commission, click on the link below to register in advance and access the meeting: Page 1 TICC Agenda June 3, 2021 Online Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WNMvZggPP8TvSegchusF8H-Q Phone Dial: (669) 900-6833 and enter Webinar ID: 948 9364 1330 (Type *9 to raise hand to speak), Unregistered participant will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (EMEA) 103.122.166.55 (Australia) 69.174.57.160 (Canada) Meeting ID: 948 9364 1330 SIP: 94893641330@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1) You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2) You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3) When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4) When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to Page 2 TICC Agenda June 3, 2021 attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the meeting to arrange or assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE TECHNOLOGY, INFORMATION, AND COMMUNICATIONS COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Technology, Information, and Communications Commission is hereby called for Thursday, June 3, 2021, commencing at 7:00 pm. In accordance with Governor Newsom's Executive Order No-29-20, this is a teleconference meeting without a physicaI Iocation. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading "Special Meeting". SPECIAL MEETING ROL[ CALL ORAL COMMUNICATIONS This portion of the meetiyzg is reserved for persons wishing to address the Commissioyx On any matter within the jurisdictiort of the Commission and yrot on the agenda. Speakers are 7imited to tliree (3) minutes. In most cases, State law w'dl prohibit the Commissiorx from malcing any decisions with respect to a matter rtot on the agenda. APPROV AL OF MINUTES 1. $: Approve Minutes from the May 12, 2021 special meetiiig. Recommended Action: Approve Minutes from the May 12, 202I special meeting. A - Draft Minutes NEW BUSINESS 2.$: Review reqrtest aiid decide on TICC participation for <hack> Cupertiiio 2021 Recommended Action: Review request and decide on TICC participation for <hack> Cupertino 2021. Exhibit A - Reqriest to T[CC from tlie Teen Cominission 3.$: Receive Multi Factor Authorization training from the City's Infrasttucture Division. Page 3 TICC Agenda June3,2021 Recommended Action: Receive Multi Factor Authorization training from the City's Infrastructure Division. 4. $: Review TICC FY22 Work Program Proposals Recommended Action: Review TICC FY22 Work Program Proposals. A - TICC FY22 Work Prograin Proposals O[D BUSINESS 5. $: Review TICC FY21 Work Program. Recommended Action: Review TICC FY21 Work Program. A - TICC FY21 Work Program ST AFF AND COMMISSION REPORTS 6. $: Commissioner Report from the Mayor's meeting. Recornrnended Action: Receive Commissioner Report. 7.$: Review Activities Calendar Recoinmended Action: Review and File Activities Calendar. A - 202't Activities Calendar 8.$: Review Action Items List. Recommended Action: Review and File Action Items list. A - Action Items List 9. $: Commissioners Reports Recommended Action: Receive Commissioners reports FUTURE AGENDA SETTING ADJOURNMENT bat compliance with the Americans zoit7i Disabilities Act (ADA), a'ixyoize 7(,17iO is plan'txing to attend this te(econferertce meetirxg who is visuauy or hearing impaired or has any disab'dity that needs specia7 assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of t7ie rneeting to arrange for assistance. In addition, upoiz request, in adva'tyce, by a person wit7i a disability, meetiryg agertdas and writings distributed for the meetirtg that are pvtblic records wil7 be made available 'm the appropriate alternative format. Arxy writings or documertts provided to ct majority of the members after publication of the agenda will be made available for public inspection. Please coyxtact the City Clerk's Office iry City Hall Located at Page 4 TICC Agenda June 3, 2021 10300 Torre Avenue dur'mg rtormal busirtess liours. IMPORTANT NOTICE: r4ease be advised that pursuant to Cupertiyxo Mtmicipal Code 2.08.100 written commu.nications sent to the Cu.pertino City Couyxcil, Commissioners or City staff concerning a matter on th.e agenda are iryclu.ded as sulilemerttal material to the agend-ized item. Tlqese writteri commtmications are accessib(e to the pu.b7ic through the City's website artd kept iry paclcet arc7iives. You. are Jiereby admonished riot to irtclitde any personal or private information iry written communications to the City that yovi do riot wish to malce public; doing so shall constitu.te a waiver of any privacy righ.ts you may have on t7ie inforynatioiz provided to the City. Members of the pu.blic are entit7ed to address tli.e members concerrting any item that is described in the notice or agenda for this meetirtg, before or dur'mg cortsideration of that item. If you wish to address the meiyibers on any other item y;tot orx the agertda, yobi may do so during the public commeyxt. Page 5 DEPARaT- CUPERTINO HOUsINGSURVEYi'Jp';o :'Uicpg PENAI,,T,,Y OF PEREC)N A.LIA' SKGNA"f' URE TELECONFERENCE / PUBLIC PARTICIP ATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00p.m. on Tuesday, May 11th to the Subcommittee at housing@cupertino.org. These e-mail comments will be received by the Subcommittee before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Subcommittee at housing@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email housing@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Subcommittee, click on the link below to register in advance and access the meeting: Online Page I May 12, 2021Housing Survey Subcommittee a - " - a ' Agenda ""Please click the link below to join the webinm: https://cityofcupertino.zoom.us/webinar/re@ister/WNSxQ632YtQZ2ImioWFVDSaw .., Phone -' Dial 669-900-6833 and enter Webinar ID: 979'4021 3143 (Type * 9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 979 4021 3143 SIP: 97940213143@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instmctions carefully" 1. You cm directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Page 2 Housing Sutvey Subcommittee Agenda May 12, 2021 NOTICE AND CAtL FOR A SPECIAL MEETING OF THE HOUSING SURVEY SUBCOMMITTEE NOTICE IS HEREBY GIVEN that a special meeting of the Housing Survey Subcommittee is hereby called for Wednesday, May 12, 2021, commertcirig at 11:00 am. In accordance with Governor Newsom's Executive Order No-29-20, this is a teleconference 'meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading "Special Meeting". SPF!CIALMEETING ROLL CALL ORA[ COMMUNICATIONS This portio;n of the meeting is reserved for persons wishing to address the Committee O?? any matterwithin the jurisdiction of the Committee aM not 07? the age;rtda. Spealcers are limited to three (3)mimttes. Irt most cases, State law will prohibit the Commission from making any decisions with respectto a matter not 072 the agenda. OLD BUSINESS 1.$: Review Housing Survey, Postcard, and timeline Recornrnended Action: 11 Review and accept the edits of the Survey and Postcard; and 2) Determine timeline A - Housing Survey redlined B - Horising Survey C - Community Engagement Postcard D - Timeline ADJOURNMENT Irt comp(iance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this te(econference meeting who is visually or hearing impaired or has any disabilih) that needs specia7assistance sho'tdd cal7 the Cih) Clerk's Office at 408-777-3223, at least 48 hours i'rt advance of themeeting to arra;nge for assista'rtce. 17? additio;ri, upon request, in advance, by a person with a disab'dity,meeting age;ndas and writings distributed for the meeting that are public records w'd7 be made availab)ein the appropriate alterncttive format. Any writings or doc'itmertts provided to a majority of the members after pvtb7ication of the agertda willbe made available for public inspection. Please contact the City Clerk's Office in Cih) Ha(7 located at10300 Torre Avertue during normal business hours. IMPORTANT NOTICE: P4ease be advised that pursuant to Cupertino Municipa7 Code 2.08.100 Page 3 Housing Stuvey Subcommittee Agenda May 12, 2021 written communications sent to the Cupertino Cih) Cou;ncil Commissioners or C% staff concerning a matter on the agenda are included as supplemental material to the agendized item. These writte;n communications are accessible to the public through the City's website a'nd kept in packet archives. You are hereby admonished not to include any personal or private information in written comm't,mications to the City that you do'rtot wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the Cih). Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or duri;ng consideratiorg of that item. If you wish to address the members on any other item not own the agertda, you may do so during the pub(ic cormr7ertt. ---- --- - Page 4 CITY OF CUPERTINO AG[,%TJOF CALIFORNIA COUNTY OF SANTA- C-L-A- ICITY COUNCIL, PLANNING COMMISSIO , AN AND HOUSIN -' ! i CITY F CUPERTINO 6:15 THE NOTIC A NDA ON THE BULLETIN BQ 8D AT CITY LL TelevisedSpecialMeetingJointStudySessionII-City%,%44P i DATEI I S4GNATURE TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so irr the following ways: 1) E-mail comments by 4:30p.m. on Tuesday, May 11to the Council at citycouncil@cupertino.org, Planning Commission at planningcommission@cupertino.org and the Housing Commission at housingcommission@cupertino.org. These e-mail comments will also be forwarded to Councilmembers and Commission members by the City Clerk's office before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the City Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and display any attachments on the screen, for up to 3minutes (subject to the Mayor's discretion to shorten time for public comments). Members of the public that wish to share a document must email cityclerk@cupertino.org prior to speaking. 3) Teleconferencing Instmctions Members of the public may provide oral public comments during the teleconference Page 1 City Council Agenda May 11, 2021 ee6ng as follows: VPubl;cco.mment>'yill beaccepted during the teleconference meeting. Comments may be made during the public commentaperiod for each agenda item. To aadress the CityCouncilan.do,(I;ommissions, click on the link below to register in "advanci'and-acqeg.the meeting: , ! v ' Online Register in advance for this webinar: '- https://cityofcupertino.zoom.us/ffie6inar7regi6ter/WN-5WWyEX5QPyFOy-RCkU6dg Phone Dial: 669-900-6833 and enter Webinar ID: 999 8706 5496 (Type *9 to raise hand to speak, *6 to unmute yourself). Urtregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) Meeting ID: 999 8706 5496 SIP: 99987065496@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefullya 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, 7ou may enter "Cupertino Resident" or similar designation. 3. When the Mayor calls for the item on which you wish to speak, click on "raise hand," or, if you are calling in, press *9. Speakers will be notified shortly before they are called to speak. Page 2 City Council Agenda May 11, 2021 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to atterrd this teleconference City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format, NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL, CUPERTINO PLANNING COMMISSION AND CUPERTINO HOUSING COMMISSION NOTICE IS HEREBY GIVEN that a special joint meeting of the Cupertino City Council, Cupertino Planning Commission and Cupertino Housing Commission is hereby called for Tuesday, May 11, 2021, commencing at 6:15 p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a t,eleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROLL CALL STUDY SESSION 1.l: Special joint study session meeting with City Council, Planning Commission, and Housing Commission on the Housing Element update. Recommended Action: That the City Council, Planning Commission, and Housing Cornrnission receive the report and provide input to staff. Staff Rei:iort A - Baird + Driskell Memo ADJOURNMENT The City of Cupertino has adopted t7ie provisio;ns of Code of Civil Procedure §1094.6; 7itigation challenging a fina7 decision of the City CormciL must be brought within 90 days after a decision is annormced rmless a shorter time is required by State or Federa7 Law. Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the Cih) C7erk mails notice of the City's decision. Reconsideration petitions must comply with the requirements of Cuperti;no Mrmicipa[ Code §2.08.096. Contact the Cih) Clerk's office for more information or go to http://www.cupertino.org/cih)clerk for a reconsideration petition form. Page 3 City Council Agenda May 11, 2021 In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visuauy or hearing impaired or has any disabilih) that needs special assista;nce should call the Cih) Clerk's Office at 408-777-3223, at Least 48 hours in adva;nce of the meeting to arrange for assistance. 17? addition, upon request, inn advance, by a person with a disabilih), meeting agendas a;nd writings distributed for the meeting that are public records wil7 be made available in the appropriate alternative format. Arty writings or documertts provided to a majorih) of the Cupertino City Co'bmcil after publicatio;n of the packet will be made availab(e for public inspection in the Cih) Clerk's Office Located at Ci'ty HaL1, 10300 Torre Avenue, duri;rig norma7 business hours and in Cormci( packet archives Linked from the agenda/mimttes page on the Cuperti;no web site. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sertt to the Cuperti;no Cih) Council Commissioners or Cih) staff concerning a matter O?? the agenda are included as supplementa7 materia7 to the agendized item. Tliese written commrmications are accessible to the public through the Cih)'s website a;nd kept in packet archives. You are hereby admonished not to inchtde a;ny persona7 or private i'nformation in written communications to the City that you do not wish to make public; doing so shal[ constitute a waiver of any privacy rights you may have 07? the information provided to the Cih). Page 4 Cupertino Safe Routes 2 School Working Group Meeting #52 Hosted: May 12, 2021 4PM - 5PM saferoutes@cupertino.org www.cupertino.org/saferoutes CuPERTlNO GREEN - AGENDA - This will be a teleconference meeting without a physical location TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. We welcome participation from members of the public during this meeting. To address the Safe Routes to School Working Group online, click on the link below to register in advance and access the meeting. After registering, you will receive a confirmation email containing information about joining the webinar. Register here: https://cityofcupertino.zoom.us/webinar/register/WN NbeDiaLORth'N36MzIETFQQ To join the meeting by phone, dial: (669)900-6833 and enter Webinar ID: 939 2415 7220 (Type *9 to raise hand to speak). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 939 2415 7220 SIP: 9392415722(t@,zoomcrc.com STATE OF CALIFORNIA MENT, ST PERJURY T%',(TiME) Please read the following instructions carefutu%DITH: NAG 1) You can directly download the teleconference sfflr0or to the eeting in your internet browser. If you are using your browsk'b &re y using p-to- date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. SAFE ROUTES TO SCHOOL Cupertino Safe Routes 2 School Working Group Meeting #52 Hosted: May 12, 2021 4PM - 5PM saferoutes@cupertino.org www.cupertino.org/saferoutes CUPERTINO GREEN 2) You will be asked to enter your name, email address, organization and role. If you wish to participate in the webinar but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. If you do not represent a school, school district, community organization, municipality, or other partner organization, please enter your city of residence as your organization and "Resident" as your role or you may leave those fields blank. You will then be emailed instructions on how to connect to the meeting. Your email address will not be disclosed to the public. 3) Members of the public will automatically have their audio and video turned off. If you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. Program partners such as designated SR2S parent champions, high school student representatives, school and district staff liaisons, and community organization representatives who we work with will receive a separate invitation to join the meeting as a panelist. Panelists have the ability to turn on their audio and video. If you would like to partner with Cupertino Safe Routes to School, please email Cherie Walkowiak at SafeRoutes@Cupertino.org at least two days before the meeting to request a panelist invitation. Requests to join as a panelist will be granted on a case by case basis, based on the alignment between requester's goal for joining [he meeting and the Safe 'Ro'fftes to.,Sao61:mission. 4) When called on to speak, please limit your remarks to the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is+visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting-to arranje or assistance. In addition, upon request, in advance, by a person with a 4is,ability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. - cupcprixoMo€fflf5>o S/\FE ROUTES TO SCHOOL Cupertino Safe Routes 2 School Working Group Meeting #52 Hosted: May 12, 2021 4PM - 5 PM saferoutes@cupertino.org www.cupertino.org/saferoutes CUPERTINO GREEN 1. Welcome 5 minutes 2. Public Comments 10 minutes 3. FAQ From the Front Lines David Stillman, Transportation Manager, City of Cuperti;no 10 minutes 4. Presentation - SR2S Resources for Back to School in the Fall Cherie Walkowiak, Safe Routes to School Coordi;nator, Cih) of Cuperti;no 15 minutes 5. Cupertino Safe Routes to School Updates Cherie Wa(kowiak, SR2S Coordinator, Cih) of Cupertino a. Education i. Solutionary Teacher Fellowship ii, Middle School Bike Skills Update/Reminder 10 minutes b. Engagement i. Fall Bike Fest ii. Video Contest Update iii. HS Rep Program Reminder iv. Teen Commission Collaboration Update c. Engineering i , Crossing Guard Update ii , Traffic Garden Update 6. Reminders and Closing 5 minutes NOTES - CUPERTINO M TO SCHOOL Cupertino Safe Routes 2 School Working Group Meeting #52 Hosted: May 12, 2021 4PM - 5 PM saferoutes@cupertino.org www.cupertino.org/saferoutes CUPERTINO GREEN 17? compliance with the Americans with Disabilities Act (ADA), anyone who is pla;tming to attertd this teleconference meeting who is visually or hearing impaired or has any disability that needs specia7 assistance should call the City C(erk's Office at 408-777-3223, at 7east 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in adva;rice, by a person with a disabilih), meeting agertdas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Arty writings or documents provided to a majority of the members after publication of the agenda wil7 be made avai(able for public inspection. Please contact the City Clerk's Office in Cih) Hail 7ocated at 10300 Torre Avemte duri;ng ;normal business hours. IMPORTANT NOTICE: Please be advised that pursua;nt to Cupertino Mtmicipal Code 2.08.100 written commtmications sent to the Cupertino City Cormcil, Commissioners or Cih) staff concer;n'mg a matter 07? the agenda are co;nsidered public record. These written communications are accessible to the public through the Cih)'s archives. You are hereby admo;nished not to 'trtchtde any persona( or private information in written commu;nications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have 07? the information provided to the Ci%. Members of the public are entit(ed to address the members co;ncerning any item that is described in the notice or agertda for this meeting, before or during consideration of that item. If you wish to address the members 072 any other item not on the agenda, you may do so duri;ng the public comment. CUPERTINO ho& S/\FE ROUTES TO SCHOOL CITY OF CUPERTINO INNOV ATION AND TECHNOLOGY DEPARTMENT CITY HALL 10300 TORRE AVENUE - CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3223 - FAX: (408) 777-3366 CUPERTINO.ORG TECHNOLOGY, INFORMATION, AND COMMUNICATIONS COMMISSION NOTICE OF CANCELLATION NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino Technology Information, and Communications Commission scheduled for Wednesday, April 07, 2021 was cancelled. A special meeting saieduled for Tuesday, April 13, commencing at 7:00 p.m. will be replacing it. Dated this 1"' day of April, 2021 /s/ Marilyn Monreal Administrative Assistant STATE OF CALIFC)RNr-.'i .. } ..l". iL-l , 7 ai 171)jy DC-A8Es %>') TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Wednesday, February 3, to the Commission at TICC@cupertino.org. These e-mail comments will be received by the Staff Liaison before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at BillM@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconfetence meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the TICC Commission, click on the link below to register in advance and access Page I 'rtJc @ l ' the ieeting: Online " ' "' ;Qenda Febtuary 3, 2021 Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WNlh9Lrs3hQzuBv2-aI90lGg Phone Dial: 669-900-6833 and enter Webinar ID: 965 2073 3534 (Type '9 to raise hand to speak). Unregistered participant will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (EMEA) 103.122.166.55 (Australia) 69.174.57.160 (Canada) Meeting ID: 965 2073 3534 SIP: 96520733534@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1) You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a cutrent and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2) You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3) When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4) When called, please limit your remarks to the time allotted and the specific agenda topic. Page 2 TICC Agenda February 3, 2021 In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange or assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. ROLL CALL APPROV AL OF MINUTES 1. $: Approve Minutes from the January 6, 2021 regiilar meeting. Recommended Action: Approve A&tutes from the January 6, 2021 regular meeting. A - Draft Minrites 01-06-21 ORAL COMMUNICATIONS This portion of the meeti;ng is reserved for persons wishing to address the Commissio;n on any matter within the jurisdiction of the Commissiori and not on the agenda. Spealcers are limited to three (3) m'mutes. by most cases, State Law wil7 prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS 2.$: Receive Comcast Letter dated December 9, 2020. Recommended Action: Receive and File Comcast Letter dated December 9, 2020. Exhibit A - Comcast Letter dated December 9, 2020 3.$: Receive AT&T U-verse Price Changes Letter dated December 10, 2020. Recommended Action: Receive and File AT&T U-verse Price Changes Letter dated December 10, 2020. Exhibit B - AT&T U-verse Price Changes Letter dated December 10, 2020 4.$: Receive AT&T U-verse Progrg Changes Letter dated December 10, 2020 Recommended Action: Receive and File AT&T U-verse Programming Changes Letter dated December 10, 2020 Exhibit C - AT&T U-verse Programming Changes Letter dated December 10, 2020 NEW BUSINESS 5. $: Elect and Appoint the Commission Chair and Vice Chair positions. Page 3 TICC Agenda February3,2021 Recornrnended Action: Elect and appoint the Commission Chair and Vice Chair positions. Ol,D BUSINESS 6.$: Review FY21 TICC Work Plan. Recommended Action: Review FY21 TICC Work Plan. A - FY21 TICC Work Plan 7.3: Receive Subcommittee Verbal Reports 1. Traffic and Video 2. Climate and Conservation 3. Education Recornrnended Action: Receive the Subcommittee Reports and consider making a recommendation to the City Council. ST AFF AND COMMISSION REPORTS 8. $: Commissioner Report from the Mayor's meeting. Recommended Action: Receive Commissioner Report. 9.$: Review Action Items List. Recommended Action: Review and File Action Items list. A - Action Items List 10. l: Review Activities Calendar Recommended Action: Review and File Activities Calendar. 2021 Activities Calendar 11. l: Commissioner Updates Recommended Action( Receive Commissioner Updates ADJOURNMENT In compliartce with the Americans with Disab'dities Act (ADA), anyone zoho is plannirxg to attertd this te7econference meeting who is visually or hearing impaired or has any disab'dity that needs special assistarxce shou(d cal7 the City Clerk's Office at 408-777-3223, at least 48 hours iry advance of the meeting to arrartge for assistance. 77? addition, upon request, irt advance, by a person with a disability, meeting agendas and writings distributed for the meetirtg that are public records will be made available in the appropriate alternative format. A?Z!/ writings or documertts provided to a majority of the members after publication of the agenda roil7 Page 4 TICC Agenda February3,2021 be made available for public inspection. Please contact the City Clerk's Office'm City Hal7 located at 10300 Torre Averyue during rtormal business hours. IMPORTANT NOTICE: r4ease be advised that pursuant to Cupertino Municipa7 Code 2.08.100 written communicatio;+'xs sent to the Cupertino City Council Commissioners or City staff concern'mg a matter on the ageryda are 'mcluded as supplemental material to the agendized item. These writte;n communications are accessible to the public through the City's website arid kept in packet archives. You are hereby admo;nished not to include any persortal or private information in written communications to the City that you do not zoish to make public; doirtg so sha71 constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agerxda for this meet'mg, before or during consideration of that item. If you wish to address the members on arty other item not on the age;nda, you may do so during the pub7ic comment. Page 5 CITY OF CUPERTINO Telecoierence Meeting TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accotdance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Wednesday, March 3, to the Commission at TICC@cupertino.org. These e-mail comments will be received by the Staff Liaison before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at BillM@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email prior to speaking. 3) Teleconferencing Instructions Members of the public may obsenre the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the TICC Commission, click on the link below to register in advance and access the meeting: Page I TICC Agenda Match 3, 2021 Online Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WNDTWtMuJSTW2iGqR5c-q3fg Phone Dial: 669-900-6833 and enter Webinar ID: 994 3667 4019 (Type '9 to raise hand to speak). Unregistered participant will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (EMEA) 103.122.166.55 (Australia) 69.174.57.160 (Canada) Meeting ID: 994 3667 4019 SIP: 99436674019@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instmctions carefully: 1) You can directly downIoad the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain ftutctionality may be disabled in oldet browsers, including Internet Explorer. 2) You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3) When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4) When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to Page 2 TICC Agenda March 3, 2021 attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange or assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. ROLL CALL APPROV AL OF MINUTES 1. $: Approve Minutes from the February 3, 2021 regular meeting. Recornrnended Action: Approve Minutes from the February 3, 2021 regular meeting. A - Draft Minutes ORAL COMMUNICATIONS This portion of the meetiryg is reserved for persons wishing to address the Commission ort any matter with'm the jurisdiction of the Commissiort and ;not on the agenda. Speakers are Limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter rtot on the agenda. WRITTEN COMMUNICATIONS NEW BUSINESS 2. A - Commissioner Handbook OLD BUSINESS 3.J: Review FY21 'nCC Work Plan. Recornrnended Action: Review FY21 TICC Work Plan. A - TICC FY21 Work Progrann ST AFF AND COMMISSION REPORTS 4. $: Commissioner Report from the Mayor's meeting. Recommended Action: Receive Commissioner Report. 5.$: Review Action Items List. Recommended Action: Review and File Action Items list. Page 3 TICC Agenda March 3, 2021 A - Action Items List 6.J: Review Activities Calendar Recommerxded Action: Review and File Activities Calendar. A - 2021 Activities Calendar 7. : Commissioner Updates Recommended Action: Receive Cornrnissioner Updates ADJOURNMENT b't compliance with the Americans with Disabilities Act (ADA), anyone zoho is planning to attend this teleconference meeting who is visually or hearing impaired or has any disab'dity that needs special assistance should call the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas arid writirxgs distributed for the meeting that are public records will be made available in the appropriate alternative format. Arty writirygs or documents provided to a majority of the members after publication of the agenda zoill be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avertue durirtg normal business hours. IMPORTANT NOTICE: Please be advised that pursuartt to Cupertino Municipal Code 2.08.100 rorittert commurtications sertt to the Cupertino City Courtcil Commissiorters or City staff concerrxing a matter on the agenda are irtcluded as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept irt packet archives. You are hereby admonished not to include any personal or private informatio;n'm written commurticatiorgs to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are erttitled to address the members concern'mg any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item rtot ort the agenda, you may do so dur'mg the public comment. Page 4 STATE OF CALNFtazxrrA r\V4 CUPERTINO TICC '. o '==' (- - -S'll3Affl This will be a teleconference meeting qithoiita 'physical'location. Tuesday, April 13,'fi02t'-L"'J !"' 7:00 PM Special Meeting TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Tuesday, April 13, to the Commission at TICC@cupertino.org. These e-mail comments will be received by the Staff Liaison before the meeting and posted to the City's website aftet the meeting. 2) E-mail comments during the times for public comment during the meeting to the Staff Liaison at BillM@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to shate a document must email ptior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the TICC Commission, click on the link below to register in advance and access the meeting: Page 1 TICC Agenda April 13, 2021 Online Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WNUbcmVssJRd6fATxEwL9HgQ Phone Dial: (669) 900-6833 and enter Webinar ID: 954 8762 6233 (Type *9 to raise hand to speak). Unregistered participant will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (EMEA) 103.122.166.55 (Australia) 69.174.57.160 (Canada) Meeting ID: 954 8762 6233 SIP: 95487626233@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1) You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2) You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3) When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4) When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to Page 2 TICC Agenda April 13, 2021 attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the meeting to arrange or assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. NOTICE AND CALL FOR A SPECIAL MEETING OF THE TECHNOLOGY, INFORMATION, AND COMMUNICATIONS COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Technology, Information, and Communications Commission is hereby called for Tuesday, April 13, 2021, commencing at 7:00 pm. In accordance with Governor Newsom's Executive Order No-29-20, this is a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading "Special Meeting". SPECIAL MEETING ROLI, CALL APPROV AL OF MINUTES 1. $: Approve Minutes from the March 3, 2021 regular meeting. Recommended Action: Approve Minutes from the March 3, 2021 regular meeting. A - Draft A/Iinutes ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishirtg to address the Commission on any matter zoith'm the jurisdiction of the Commission and not ort the agenda. Speakers are limited to three (3) m'mutes. Irt most cases, State Law will prohibit the Commissiort from making any decisiorxs with respect to a matter riot on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 2.$: Review TICC FY21 Work Program. Recommended Action: Review TICC FY21 Work Program. A - TICC FY21 Work Program B - IOT Pilot Projects Presentation C - RFI Response from Aclima D - RFI Response from CLTBIC Page 3 TICC Agenda April 13, 2021 NEW BUSINESS 3. $: Review TICC FY22 Work Program Proposals Recornrnended Action: Review TICC FY22 Work Program Proposals A - TICC FY22 Work Program Proposals ST AFF AND COMMISSION REPORTS 4. $: Cornrnissioner Report from the Mayor's meeting. Recommended Action: Receive Commissioner Report. 5.$: Review Action Items List. Recommended Action: Review and File Action Items list. A - Action Items List 6.$: Review Activities Calendar Recommended Action: Review and File Activities Calendar. A - 2021 Activities Calendar 7. $: Commissioner Updates. Recommended Action: Receive Cornrnissioner Updates. FUTURE AGENDA SETTING ADJOURNMENT Irt compliance with the Americans with Disabilities Act (ADA), anyone who is plarming to attend this teleco4erence meeting who is visually or hear'mg impaired or has arxy disability that needs special assistance shotdd call the City Clerk's Office at 408-777-3223, at Least 6 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meetirtg agendas arxd writings distributed for the meeting that are public records roill be made available in the appropriate alternative format. Any writirtgs or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. P4ease contact the City Clerk's Office'm City Hall Located at 10300 Torre Avenue during norma7 business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sertt to the Cupertino City Council, Commissioners or City staff cortcerning a matter 072 the agenda are included as supplemerttal material to the agertdized item. These written communications are accessible to the public through the Cih)'s voebsite and kept in packet archives. You are hereby admoryished not to include any personal or private information in written communications to Page 4 TICC Agenda April 13, 2021 the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the'mformation provided to the City. Members of the public are erttitled to address the members concerrting arty item that is described'm the rtotice or agcrtda for this meetirtg, before or durirtg consideration of that item. If you wish to address the members ort any other item not on the agenda, you may do so during the public comment. Page 5 CITY OF CUPERTINO INNOV ATION AND TECHNOLOGY DEPARTMENT CITY HALL 10300 TORRE AVENUE - CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3223 - FAX: (408) 777-3366 CUPERTINO.ORG TECHNOLOGY, INFORMATION, AND COMMUNICATIONS COMMISSION NOTICE OF CANCELLATION NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino Technology Information, and Communications Commission scheduled for Wednesday, May 05, 2021 was cancelled. Dated t's 29' day of April, 2021 /s/ Marilyn Monreal Administrative ASSiStant ',LV'a le{keih -It ,, , , 3 ("") d 'l ") :). T !J', In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical iocation to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on uTednesday, September 7, to the Commission at TICC@cupertino.org. These e-mail con'ttnents will be received by the Staff Liaison before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times fot public comment during the meeting to the Commission at TeriG@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3minutes (subject to the Chair's disctetion to shorten time for public comments). Members of the public that wish to share a document nmst email prior to speaking. 3) Teleconferencing Insttuctions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comntents will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: Page I TICC Agenda September7,2022 https://cityofcupertino.zoom.us/webinar/registet/WNSjGzRIvEQn-lLnOFgzeSBg Phone Dial: 669-900-6833 and enter Webinar ID: 913 7163 6313 (Type *9 to raise hand to speak). Unregistered participant will be called on by the last four digits of their phone number, Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 913 7163 6313 SIP: 91371636313@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1) You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2) You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3) When the Chair caIIs for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4) When called, please limit your remarks to the time allotted and the specific agenda topic. Page 2 nCC Agenda September 7, 2022 In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance sliould call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange or assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made availabIe in the appropriate alternative format. ROLL CALL APPROV AL OF MINUTES I. $: Approve tlie August 3, 2022, regular meetiiqg minutes. Recommended Action: Approve tl"ie August 3, 2022, regular meetiitg minrites. A - Draft Minutes ORAL COMMUNICATIONS This portion of the rneeting is reserved for persons wish'mg to address the Coymrtissioyv on ayiy matter with.in the jurisdiction of the Coynmissioyi and not oyz the agenda. Speakers are Limited to three (3) m'mutes. In most cases, State Law wil7 prohibit the Commission from making ayiy decisiorts with respect to a matter not on the agenda. OLD BUSINESS 2.$: Receive a progress report on digitization of City Business processes. Presenters: Teri Gerhardt, GIS Maiiager, and Nidhi Mathur, Applications Manager Recommended Action: Receive aiid Accept progress report on digitization of City Business processes. A - PowerPoint 3.$: Review TICC FY22-23 Work Program. Recommended Action: Review and Accept TICC FY22-23 Work Program update. A - TICC FY22-23 Work Program NEW BUSINESS 4.$: Receive Subcommittee Report on Cyber Security Education from Cornrnissioners Soundararajan and Du. Recommended Action: Receive and Accept Subcommittee Report on Cyber Security Education. Page 3 TICC Agenda September 7, 2022 ST AFF AND COMMISSION REPORTS 5. $: Receive Cominissioner Report from the Mayor's Meetii"ig. Recommended Action: Receive Commissioner Report from the Mayor's Meetuig. 6.$: Review Action Items List. Recon-unended Action: Review Action Items List. A - Act'on Items List 7.l: Review Activities Calendar. Recommended Action: Review Activities Calendar. A - 2022 Activities Calendar 8.6: Receive Commissioners Reports. Recommended Action: Receive Comn"iissioners Reports. FUTURE AGENDA SETTING ADJOURNMENT Irt coynpliayqce with t7ie Americans with DisabiLities Act (ADA), ayvyone who is planning to atte;nd this meeting who is visually or hearing impaired or has any disalyilih) that needs specia7 assistance should call the City Clerk's Office at 408-777-3223, at Least 48 liours iyq advartce of the meeting to arrartge for assistayzce. In addition, upon request, in advance, by a person wit7'i a disability, meeting agendas ayid writings distributed for the meet'mg ihat are public records zriill be made available in the appropriate alterrtative format. .%y writings or docx.tme'iqts provided to a majority of the members after publication of the age;nda wi7.7 be made available for public iyispection. Please contact the City Clerk's Office in City Hall Located at 10300 Torre Avenue, Cupertino, Califorrtia 95014, during norma7 business 7iours. IMPORTANT NOTICE: P'lease be aavised that pursuant to Cupertino Municipa( Code section 2.08.I00 written coyrtmunications sent to the Cupertirto City Council Commissioners or City staff concerning a matter on the agenda are 'mc(uded as supplementa7 material to the agendized item. These written commtmications are accessible to the public through the City's website and kept'm packet archives. Do not include any persorta7 or private information in written coyrtmunications to the City that you do not wish to make pub7ic, as writteyi communications are considered public records and will be made publicly avaiLable oyi the City website. Me'inbers of t7ie public are entitled to address the members cortcerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the Page 4 TICC Agenda Septeniber 7, 2022 inembers on any ot7ier item not on the agenda, you may do so during t7ie public cominent, Page 5 CITY OF CUPERTINO INNOV ATION AND TECHNOLOGY DEPARTMENT CITY HALL 10300 TORRE AVENUE - CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3223 - FAX: (408) 777-3366 CUPERTINO.ORG TECHNOLOGY, INFORMATION, AND COMMUNICATIONS COMMISSION NOTICE OF CANCELATION NOTICE IS HEREBY GIVEN that the regular meeting of the Cupertino Technology Information, and Communications Commission scheduled for Wednesday, February 01, 2023 has been canceled due to lack of quorum. The next regular meeting will be held Wednesday, March 01, 2023, beginning at 7:00 p. m. In accordance with Government code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Dated this 26" day of January, 2023 /s/ Marilyn Pavlov Commission Secretary CITY OF CUPER'JI%O CUPERTINO TICC 1 Wednesday, March 1, 2023 S 7 36 7:00 PM ROLL CALL - - - - -- - >y-a' APPROV At, OF MINUTES 1.l: Approve the January 'II, 2023, special meetii'ig miiuites. Recommended Action: Approve tlie Jaraiary 11, 2023, special meeting minrites. A - Draft Minutes 01-11-23 ORAL COMMUNICATIONS This portioyi of the meeting is reserved for persons wishiyig to address t)ie Commission on any matter within the jurisaiction of t7'te Commission ayid not 07? the agenda. Spea7cers are Limited to three (3) miwtes. In most cases, State 7ctw zoil7 proJiibit the Commission frorn making any decisions with respect to a matter not 07'l the agenda. WRITTEN COMMUNICATIONS 2.$: Written communications received from Council Member Chao dated 02.23.23 Recommended Action: Receive and file written commu:t"iications from CounciI Member Chao dated 02.23.23 A - Written Comminications from Councilmember Chao 02.23.23 NEW BUSINESS 3.$: Recognize former Commissioner Bollineni for his years of service to TICC Recommended Action: Recognize former Commissioner Bollineni for his years of service to TICC 4. $: Elect Chair and Vice Chair positions Recommended Action: Elect Chair and Vice Chair positions 5. $: Receive presentation on License Plate Recognition Presenter: Tom Chin, Emergency Manager Page I TICC Agenda Marchl,2023 Recommended Action: Receive and file presentation on License Plate Recognition 6.$: Volunteer Request for Commissioners to assist witli User Research and Testing of the City's Website Redesign Project Presenter: Nidhi Mathur, Applications Manager Recommended Action: Consider Volunteering to assist with user research and testing of the City's Website Redesign Project. 7.$: Receive Presentation on GIS Overview of City Business Processes. Presenters: Teri Gerhardt, GIS Manager Recommended Action: Receive and Accept Presentation on GIS Overview of City Business Processes. OLD BUSINESS 8.J: Discuss TICC FY23-24 Work Program Proposal Recommendations. Recommended Action: Discuss TICC FY23-24Work Progra'in Proposal Recommendations. A - Commission Proposals for FY23-24 City Work Program 9.$: Review TICC FY22-23 Work Program. Recommended Action: Review and Accept TICC FY22-23 Work Program update. A - TTCC FY22-23 Work Program 10. $: Receive Sribcommittee Report on Cyber Security Education from Commissioners Soundararajan and Du. Recommended Action: Receive and Accept Sribcommittee Report on Cyber Security Education. ST AFF AND COMMISSION REPORTS 11. $: Receive Commissioners Reports. Recommended Action: Receive Commissioners Reports. 12. $: Review Activities Calendar. Recommended Action: Review Activities Calendar. A - Activities Calendar 13. $: Review Action Items List. Recommended Action: Review Action Items List. A - Action Items List Page 2 TICC Agenda March 1, 2023 14. l: Receive Commissio'iiers Reports. Recommended Action: Receive Commissioners Reports. FUTURE AGENDA SETTING ADJOURNMENT In compliance wit7i tlie Americcms with Disabilities Act (ADA), anyoyie who is pLarmivxg to attend this meeting who is visually or liearing impaired or has any disability tliat yieeds specia7 assistance sho'bdd cau the City Clerk's Office at 408-777-3223, at Least 48 hours irt advance of the meeting to arrange for assistartce. In additioii, upon request, ii'x advance, by a person with a disabilih), meeting agertdas and writings distrib'ttted for the meeting that are public records zoiu be rnctde available in the appropriate alteryqative format. Any writiyigs or documents provided to a inajority of the rnembers after publiccttiorx of the agenda wiL7 be made available for public inspectio;n. Please contact the City CLer7(s Office in City Ha(7 located at 10300 Torre Aveyque, Cupertirxo, Califorvxia 95014, durivxg normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Mxmicipcil Code section 2.08.l00writteyi communications sent to the Cupertino City Cormcil Cominissioners or City stafj concerriing a matter On the agevxda are inc(uded as supplemental materictl to the agendized item. These written commtmications are accessible to the public through the City's website ayqd kept in packet arc7iives. Do not include ruty perso;nal or private inforynatio'n iri au:iritten commu'nications to the City that you do not wish to make public, as written comrmmications are considered public records and wiu be made public7y ctvailctble on the City website. Members of the public are entitled to address t}ie members conceryiing any item that is described in the notice or agenda for this meeting, before or during coyisideration of that item. If you wish to address the members 07? any other item yiot on the ageyida, you may do so during the pub7ic comment. Page 3 CUPERTINO ROLL CALL APPROV AL OF MINUTES CITY OF CUPERTINO J 1.$: Approve the March 1, 2023 regular meqtiiqg-;miiiutes. Recommended Action: Approve the Marcl'i 1, 2023 regular meetiitg miiiutes. A - Draft Minutes 03-01-23 ORAL COMMUNICATIONS This portion of the ineet'mg is reserved for persons wish'mg to address the Commission on any matter witham the jurisdiction of t7ie Con';imission and not on the agerida. Speakers are limited to three (3) minutes. In ynost cases, State Ictw will prohibit the Commissiorx from making cmy decisions witli respect to a matter ;not 07? the ageyida. WRITTEN COMMUNICATIONS NEW BUSINESS 2.l: Receive Email Phisliing campaign presentation from the City's Infrastructure Diyision Recommended Action: Receive aitd file Email Phishing campaign from tlie City's Infrastructure Division A - Infrastructure Division Cybersecurity presentation OLD BUSINESS 3. $: Review TICC FY22-23 Work Program. Recommended Action: Review and Accept TICC FY22-23 Work Program update. A - TICC FY22-23 Work Program 4.l: Receive Subcommittee Report on Cyber Security Education from Commissioners Soundararajan and Du. Recommended Action: Receive and Accept Subcommittee Report on Cyber Security Education. Page I TICC Agenda April 5, 2023 ST AFF AND COMMISSION REPORTS s. l: Receive update from the Mayors Meeting. Recommended Action: Receive update 6. $: Receive Commissioners Reports. Recommended Action: Receive Commissioners Reports. 7.l: Review Activities Calendar. Recommended Action: Review Activities Calendar. A - Activities Calendar 8.l: Review Action Items List. Recommended Action: Review Action Items List. A - Action Items List FUTURE AGENDA SETTING ADJOURNMENT In coynpliance with the Americans zoith Disabilities Act (ADA), anyone zolio is pLartning to atte;nd this ineeting who is visually or hearing impaired or has any disability that needs specia/ assistance should caL7 the Citi) Clerk's Office at 408-777-3223, at least 48 hours in advartce of the meeting to arrange for assistaryce. In addition, uport request, in advance, by a person with a disability, meeting agendas arid writings distributed for the meeting t7iat are public records will be made availab(e in the appropriate a7terrtcttive format. Any writings or docunients provided to ct majority of the members after publication of the agenda zoiu be made available for public iyqspection. Please contact the Cih) Clerk's Office in City Hall located at 10300 Torre Avemte, Cupertino, California 95014, during normal bus'mess hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupert'mo Murticipal Code sectioyi 2.08.l00written commuyzications sent to the Cupertino City Council Commissioners or City stafj concerning a matter on the agertda are 'mcluded as supplementa7 materictl to tlie agendized item. These written conmiunications are accessible to the public through the City's website and kept in packet archives. Do not inchtde ctrty persona7 or private iyiformatioyi in written commtmications to the City that you do not wish to make public, as written communications are considered public records and zoiu be made publicly available 07? the Cih) website. Members of the public are entitled to address the members concerning any item that is described in the notice or ctgenda for t7iis meeting, before or during coiisideration of that item. If you wish to address the Page 2 TICC Agenda April 5, 2023 inembers 07? rmy other itein not 07? the agenda, you rnay do so during the public coinment. Page 3 CITY OF CUPERTINO AGENDA CUPERTINO TICC ORAL COM[M[UNNCATTONS This portion of the meeting is reserved for persons zoishing to address the Commission on any matter zoithin the jurisdiction of the Commission and not on the agenda. Speakers are Limited to three (3) minutes. h most cases, State Lava will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 2.$: Receive Subcommittee Report on Cyber Security Education from Commissioners Soundararajan and Du. Recommended Action: Receive and Accept Subcommittee Report on Cyber Security Education. A - Subcommittee Communications B - Letter to TICC Re Broxvn Act Violation C - Re Cybersecurity Event Planning Proposal 3. $: Review TICC FY22-23 Work Program. Recornrnended Action: Review ai'id Accept TICC FY22-23 Work Program update. A - TICC FY22-23 Work Program NEW BUSINESS 4. l: Receive Presentation on Online Cupertino Store Presenters: Tina Kapoor, Economic Development Manager and Bill Mitchell, Chief Techpology Officer Page I TICC Agenda May3,2023 Recommended Action: Receive and file Presentation on Online Cupertino Store A - (Zupertino Store Presentation 5.$: Receive Presentation on GIS Overview Presenter: Teri Gerhardt, GIS Manager Recommended Action: Receive and File Presentation on GIS Overview A - GIS Overview Presentation ST AFF AND COMMISSION REPORTS 6. $: Receive update from the Mayors Meeting. Recornrnended Action: Receive update from the Mayor meeting. 7. $: Receive Commissioners Reports. Recornrnended Action: Receive Commissioners Reports. 8.$: Review Activities Calendar. Recommended Action: Review Activities Calendar. A - Activities Calendar 9.$: Review Action Items List. Recommended Action: Review Action Items List. A - Action Items List FUTURE AGENDA SETTING ADJOURNMENT 77? compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disabilih) that needs special assistance shou7d call the City Clerk's Office at 408-777-3223, at 7east 48 hours 'm advartce of the meeting to arrange for assistance. In addition, uport request, in advance, by a person with a disability, meeting agendas arid roritings distributed for the meetirtg that are public records wi71 be made avai7able in the appropriate alternative format. Any writings or docume;nts provided to a majority of the members after publication of the agenda w'dl be made available for public'mspection. Please contact the City Clerk's Office inn Cih) Hal7 located at 10300 Torre Avertue, Cupertino, California 95014, duri;ng rtorma7 business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 voritten communications sertt to the Cupertino City Council, Commissioners or Cih) staff concerning a matter on the agenda are included as supplemerxtal materia7 to the agendized item. These Page 2 TNCC Agenda May 3, 2023 writte;n communicahons are accessible to the public through the City's zoebsite ayqd 7cept in packet archives. Do not inchtde any personal or private informatiort in roritten commuiqications to the City that you do not wish to make pub(ic, as written communications are corxsidered public records and will be made publicly available on the City website. Members of the public are entitled to address the members concert'ting any item that is described in the rxotice or agenda for this meeting, before or durirtg consideration of that item. If you roish to address the members ory any other item rtot on t)ie agertda, you may do so during the public comment. Page 3 @)S::% Liz Gibbons, Chair City of Campbell George Tyson, Vice Chair Town of Los Altos Hills Jon Robert Willey City of Cupertino NOTICE IS HEREBY GIVEN that a possible quorum of the Silicon Valley Clean Energy Board of Directors may be in attendance at the December 14, 2022 0utgoing Board Member Recognition Reception at 5:30 p.m. at Cupertino Community Hall. Zach Hilton City of Gilroy There will be no vote or action taken by the Board of Directors during the event. Neysa Fligor City of LOS Altos Rob Rennie Town or Los Gatos Evelyn Chua City of Milpitas ]aved Ellahie City of Monte Sereno Yvonne Martinez Beltran City of Morgan Hill Margaret Abe-Koga City of Mountain View Tina Walia City of Saratoga Larry Klein City of Sunnyvale atto Lee County of Santa Clara svcleanenergy.org 333 W EI Camino Real Suite 330 Sunnyvale, CA 94087 For questions regarding this notice, please contact Silicon Valley Clean Energy at (408) 721-5301. POSTED: November 29, 2022 [ 11 Page 1 of 1 Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the Clerk for the Authority at (408) 721-5301 xl005. Notification 48 hours prior to the meeting will enable the Authority to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.105 ADA Title II). ' (!)2L6SEG Liz Gibbons, Chair City of Campbell George Tyson, Vice Chan- Town of Los Altos Hills Satt-'i'ijiGakCi"-:i'i+'-'. ]on Robert Willey City of Cupertlno Zach Hilton City of Gllroy Neysa Fligoi- City of Los Altos 10350 Torre Avenue Teleconference Meeting Webinar: https ://cityofcupertino.zoom. us/i/957496346 16 Rob Rennie Town of Los Gatos Telephone (Audio Only): US: +1 669-900-6833 Webinar ID: 957 4963 4616 Evelyn Chua City of Milpltas laved Ellahie City of Monte Sereno In accordance with California Government Code Section 54953(e), in consideration of the Coronavirus (COVID-19), members of the Silicon Valley Clean Energy Board of Directors and staff have the option to participate in this meeting by teleconference. Yvonne Mar?nez Beltran City of Morgan Hill Margaret Abe-Koga City of Mountain View Tina Walia City of Saratoga Larry Klein City of Sunnyvale atto Lee County of Santa Clara Members of the public may also attend this meeting in person, or observe this meeting electronically by accessing the meeting via instructions above. Public Comments can be sent in advance of the meeting via email up to three hours before the meeting begins to Board Clerk Andrea Pizano at Andrea.Pizano@svcleanenerqy.orq and will be distributed to the Board of Directors. The public will also have an opportunity to provide comments during the meeting. Members of the public participating remotely and using Zoom may comment during public comrryent or the applicable agenda item by using the Raise Hand feature and you will be recognized by the Chair. Those using th:e telephone (audio only) feature should press star 9 on your phones to initiate the "Raise Hand" function in Zoom. You will then be announced, unmuted, and your time to speak will begin. The public Bay provide comments on any matter listed on the Agenda. Speakers are customarily limited to 3 minutes each, however, the Board Chair may increase or decrease the time allotted to each speaker based on the number of speakers, the length of the agenda and the complexity of the subject matter. Speaking time will not be decreased to less than one minute. svcleanenergy.org 333 W EI Camino Real Suite 330 Sunnyvale, CA 94087 If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act ("ADA") please contact Board Clerk Andrea Pizano at Andrea.Pizano@svcleanenerqy.orq prior to the meeting for assistance. Page 1 of 3 Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the Clerk for the Authority at (408) 721-5301 xl005. Notification 48 hours prior to the meeting will enable the Authority to make reasonable arrangements toensure accessibility to this meeting. (28 CFR 35.105 ADA Title II). (!)2igSiWY Liz Gibbons, Chair Clty of Campbell AGENDA Call to Order George Tyson, Vice Chair Town of Los Altos Hills Roll Call lon Robert Willey City of Cupertino Zach Hilton City of Gllroy Adoption of Resolutions Commendinq Director Gibbons, Ellahie, Fliqor, and Willev, and Alternate Directors Larsson and Sayoc for Their Dedicated Service to SVCE Public Comment on Matters Not Listed on the Aqenda Neysa Fligor City of Los Altos Rob Rennie Town of Los Gatos Evelyn Chua Clty of Milpitas The public may provide comments on any matter not listed on the Agenda provided that it is within the subject matter jurisdiction of SVCE. Speakers are customarily limited to 3 minutes each, however, the Board Chair may increase or decrease the time aiiotted to each speaker based on the number of speakers, the length of the agenda and the complexity of the subject matter. Speaking time will not be decreased to less than one minute. )avert Ellahie City of Monte Sereno 'vvonne Martinez Beltran City of Morgan Hill Marqaret Abe-Koqa City of Mountain View Tina Walia City of Saratoga Consent Calendar (Action) la) Approve Minutes of the November 9, 2022, Board of Directors Meeting lb) Receive October 2022 Treasurer Report lc) Adopt Resolution Authorizing Public Meetings to Continue to Be Held Via Teleconferencing Pursuant to Government Code Section 54953(e) and Making Findings ld) Adopt Resolution Establishing SVCE E-ELEC ("Electric Home") Generation Rate for Residential Customers, to Correspond with New PG&E Rate Larry Klein City of Sunnyvale le) Acknowledge Additional Meeting Expenses with Pisenti & Brinker, LLP for Past Financial Audits Otto Lee County of Santa Clara lf) Executive Committee Report Ig) Closing Report of the 2022 Ad Hoc Committee of the Board to Address Legislative and Regulatory Response to Industry Transition lh) California Community Power Report li) Additional Committee Reports svcleanenergy.org 333 W EI Camino Real Suite 330 Sunnyvale, CA 94087 Reqular Calendar 2) CEO Report (Discussion) Page 2 or 3 Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the Clerk for the Authority at (408) 721-5301 xl005. Notification 48 hours prior to the meeting will enable the Authority to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.105 ADA Title II). (!)gL6SEWY Liz Gibbons, Chair City of Campbel 3) Approve 2023 Legislative Policy Platform and Identify Focus Areas for the 2023 Legislative Ad Hoc Committee (Action) George Tyson, Vice Chair Town of Los Altos Hills 4) Adopt Resolution to Increase SVCE's Generation Rate Discount, and Dedicate Funding for an Electrification Discount Rate and Multifamily Direct-Install Program (Action) 3on Robert Willey City of Cupertino 5) Update on Hybrid Meeting Requirements Following Termination of Emergency Order (Discussion) Zach Hilton City of Gllroy Neysa Fligor City of Los Altos 6) SVCE Information Update on 2023 SVCE Board Elections (Discussion) 7) Hybridization of Gas Peaking Fleet (Presentation) 8) New Construction Reach Code Update (Presentation) Rob Rennie Town of Los Gatos Board Member Announcements and Direction on Future Aqenda Items Evelyn Chua City of Mllpitas laved Ellahie City of Monte Sereno Public Comment on Closed Session The public may provide comments regarding the Closed Session item(s) just prior to the Board beginning the Closed Session. Closed Sessions are not open to the public. Yvonne Mar5nez Beltran City of Morgan Hill IVlargaret Abe-Koga City of Mountain View Closed Session Conference with Legal Counsel - Anticipated Litigation Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (one potential case) Tina Wa ia City of Saratoga Report from Closed Session Larry Klein City of Sunnyvale Adiourn atto Lee County of Santa Clara svcleanenergy.org 333 W EI Camino Real Suite 330 Sunnyvale, CA 94087 Page 3 of 3 Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the Clerk for the Authority at (408) 721-5301 xl005. Notification 48 hours prior to the meeting will enable the Authority to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.105 ADA Title II). STATE OF CALIF'ORN[A CITY OF AN TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by I:OOp.m. on Thursday, November 18to the Council at ThomasC@cupertino.org. These e-mail comments will be received by the Council members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Council at ThomasC@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email ThomasC@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Council, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WNVyHsYWCIRjujYIBqtVvqJQ Page I - , }l Disaster Council Agenda November 18, 2021 Phone Dial: (669) 900 6833 and enter Webinar ID: 993 8686 1164 (Type *9 to raise hand to speak) .Un,registered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) .' 162.255.36.11 (US East); i . Meeting ID: 993 8686 1164 SIP: 99386861164@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO DISASTER COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Disaster Council is hereby called for Thursday, November 18, 2021 commencing at 2:00 p.m. In accordance with Government Code 54953(e), this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIA[ MEETING Page 2 Disaster Council Agenda November 18, 2021 ROLL CALL APPROV AL OF MINUTES 1.$: Minutes from August 19, 2021 Recommended Action: Approve minutes from August 19, 2021 A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Committee 07? any matter within the jurisdiction of the Committee and not 072 the agenda. Speakers are Limited to three (3) m'mutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. PUBLIC HEARINGS OLD BUSINESS 2. : COVID-19 Report Recommended Action: Receive report by the City of Cupertino Emergency Manager NEW BUSINESS 3.$: Winter Weather Outlook Recommended Action: Receive a report on the Winter Weather Outlook from the National Weather Service ST AFF AND COMMITTEE REPORTS 4.$: Report by the Santa Clara County Office of Emergency Management Recommended Action: Receive report by the Santa Clara County Office of Emergency Management 5.$: Report by the Santa Clara County Fire Department Cornrnunity Education Diyision Recommended Action: Receive report by the Santa Clara County Fire Department liaison 6.$: City of Cupertino Office of Emergency Management (OEM) a. Emergency Management b. Citizen Corps Page 3 Disastet Council Agenda November 18, 2021 Recommended Action: Receive report by the City of Cupertino OEM liaison 7. $: Next Meeting: Thursday, February 17, 2022 FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americarts with Disabi(ities Act (ADA), anyone who is planning to attend this telecortferertce meeting who is visually or hearing impaired or has any disab'dity that meds special assistance shouU call the Cih) Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arra;nge for assistartce. In additiort, upon request, irt advance, by a person with a disabi(ity, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alterrtative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made ava'dable for public inspection. r4ease contact the City Clerk's Office in City Hall 7ocated at 10300 Torre Avertue, Cupertirto, California 95014, during normal business hours. IMPORTANT NOTICE: Hease be advised that pursuant to Cupertino Municipal Code section 2.08.100 written commurtications sent to the Cupertino City Cowcil Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the puMic through the City's website and kept in packet archives. Do not include any persortal or private irtformation irt written commurtications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Members of the pub(i6 are entitred to address the members concerning any item that is described in the notice or agenda for this meeting, before or dur'mg consideration of that item. If you wish to address the members on any other item riot 072 the agertda, you may do so during the public comment. Page 4 STATE OF CALIFOR Cupertino Safe Routes 2 School Working Group Meeting 57 Hosted: November 17, 2021 4 p.m. - 5 p.m. saferoutes@cupertu'io.org www.cupertino.org/saferoutes We welcome participation from members of the public during this meeting. To address the Safe Routes to School Working Group online, click on the link below to register in advance and access the meeting. After registering, you wffl receive a confirmation email containing information about joining the webinar. Register here: https://cityofcupertino.zoom.us/webinar/register/WN pZtdIQP7RGuiwqdqZ8sGQA To join the meeting by phone, dial: (669)900-6833 and enter Webinar ID: 990 2333 3815 (Type '9 to raise hand to speak). Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: a 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 990 2333 3815 SIP: 99023333815@,zoomcrc.com Please read the fonowing instructions carefully: 1) You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to- date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Intemet Explorer. CUPERTINO M TO SCHOOL Cupertino Safe Routes 2 School Working Group Meeting 57 Hosted: November 17, 2021 4 p.m. - 5 p.m. s@feroutes@cupertino.org wvvw.cupertino.org/saferoutes CUPERTINO GREEN 2) You will be asked to e;nterypur name, email address, orgarazauon and role. If you wish to a' participateinthewebinar.butdoianotwishtoprovideyourname,youmayenter"Cupertino l'esident" or similar designati.on. If you do not represent a siool, school district, c.ornmunity " " ' or@zatiori,amunicipality, 6r 'other parther organization, please enter your city of residence as your organization and "Resident" 4s your role or you may leave those fields blank. You will """ -' a4 '..,jh,er4 Ee.,eiffilea irrAfriictioq,f8 qnnect to the meeting. Your email address will not be disclosed to the public. 3) Members of the priblic win automatically have their audio and video turned off. If you wish to speak, cIick on "raise hand." Speakers will be notified shortly before they are called to speak. Program partners such as designated SR2S parent champions, high school student representatives, school and district staff liaisons, and community organization representatives who we work with will receive a separate invitation to join the meeting as a panelist. Panelists have the ability to him on their audio and video. If you would like to partner with Cupertino Safe Routes to School, please email Cherie Walkowiak at SafeRoutes@Cupertino.org at least two days before the meeting to request a panelist invitation. Requests to join as a panelist will be granted on a case by case basis, based on the alignment between requester's goal for joining the meeting and the Safe Routes to Spool mission. 4) When called on to speak, please Iirnit your remarks to the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hour.i in aavance of the meeting to arrange or assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. S/\FE ROUTES TO SCHOOL Cupertino Safe Routes 2 School Working Group Meeting 57 Hosted: November 17, 2021 4 p.m. - 5 p.m. saferoutes@cuperhno.org www.cupertino.org/saferoutes 1. Welcome 2. Public Comments 3. FAQ From the Front Lines David Stiumart, Transportation Marxager, City of Cupertino 4. Discussion: High School SR2S Ptogram(s) Cherie Walkowiak, SR2S Coordinator, Cih) of Cupertino 5. Cupertino Safe Routes to School Update Cherie Wa7kowiak, SR2S Coordinator, City of Cupertino a. Engagement: i. CUSD/City Preparation for School Closure b. Engineering i. Crossing Guard Staffing ii. Crossing Guard Warrant Studies c. Evaluation i, Student Travel Tally Surveys 6. Reminders and Closing CUPERTINO GREEN 10 minutes 5 minutes 10 minutes 20 minutes 5 minutes 5 minutes NOTES - CUPERTINO M ii TO SCHOOL Cupertino Safe Routes 2 Siool Working Group Meeting 57 Hosted: November 17, 2021 4 p.m. - 5 p.m. saferoutes@cuperhno.org www.cupertino.org/saferoutes CUPERTINO GREEN by compliance roith the Americans with Disab'dities Act (ADA), anyone who is planrtirtg to attend this teleconference meetirig who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of the meetirtg to arrange for assistartce. In addition, upon request, in advance, by a person with a disability, meeting agerxdas and writings distributed for the meeting that are public records will be made available in the appropriate alterryative format. Arty writings or documents provided to a majority of the members after publication of the agertda will be made available for puMic inspection. Please contact the City Clerk's Office in Cih) Hall located at 10300 Torre Avenue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 zoritten commurticatiorts sertt to the Cupertino Cih) Courtcil, Commissio;ners or City staff concerning a matter on the agertda are cortsidered public record. These written communications are accessible to the public through the City's archives. You are hereby admonished not to iryclude arty personal or private i4ormatiort in writtert communicatiorts to the City that you do not wish to make pub(ic; doirtg so shar( cortstitute a waiver of arty privacy rights you may have on the information provided to the City. Members of the public are erttitled to address the members concerning arty item that is described'm the rtotice or agenda for this meeting, before or during consideratiort of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. CUPERTINO 27V(3 S/\FE ROUTES TO SCHOOL STATh OF CALIFORNIA ? ss.CITY OF ('TJPFRTINO CUPERTINO LEGISLATIVE REVN!(f:OFAX[t'TDER PE%6glY OF Thiswillbeateleconferencemey%4thnojQO'%41l oq pB'B55i,4BBy Monday, Septef(In-IE NOTI A NDA ON THE lO:30mMLLETIN BO HALL. SIGNATURF, Amended on 9/9/21 at 6:20 p.m. to update Item I Attachment A TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 9:30a.m. on Monday, September 13to the Committee at KatyN@cupertino.org. These e-mail comments will be received by the Committee members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Committee at KatyN@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email KatyN@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Committee, click on the link below to register in advance and access the meeting: Page I Agenda September 13, 2021 Please click the rink baelow to join the'webin'fflr: ,:g hffips;f/ci$ofcupertino-.zoo:ffi.us/we6ioar/'regrster/WN3wOqBHnER90mjtRRW7MnRA Phone Dial: (669) 900 6833 and enter Webinar ID: 925 3774 6880 (Type '9 to raise hand to speak) Uri'iegi'stered par €icipanrs will be 'called on '6'y the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 925 3774 6880 SIP: 92537746880@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. NOTICE AND CAIL FOR A SPECIAL MEETING OF THE LEGIS[,ATIVE REVIEW COMMITTEE NOTICE IS HEREBY GIVEN that a special meeting of the Legislative Review Committee is hereby called for Monday, September 13 commencing at 10:30 a.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting Page 2 Legislative Review Committee Agenda September 13, 2021 without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING ROLL CALL POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meetirtg is reserved for persons wishing to address the members on any matter not on the agenda. Speakers are Limited to three (3) minutes. fry most cases, State Law wi77 prohibit the members from malcing any decisiorts zoith respect to a matter not listed on the agenda. PUBLIC COMMENT (including comments on all agenda items) This portion of the meeting is reserved for persons wishing to address the Committee on any matter on the agertda. Speakers are 7imited to three (3) minutes for arty particular agenda item. AGENDA REVIEW Irt order to make the most efficient use of outside corxsultartt time, Committee members will review and discuss items on the agenda to assist in developing priorities and strategy for formal cortsideration oj those items when the cortsultant is present later in the meeting. No action wilL be taken 072 any agenda items'm this portiort of the meeting. ACTION ITEMS 1.$: Consider adopting a position on AB 1174 (Grayson) Planning and zoning: housing: development application modifications, approvals, and subsequent permits Recommended Action: Adopt an oppose position on AB 1174 and authorize the Mayor to send a letter to the Governor A - AB 1174 Summary Report B - AB 1174 Analysis Senate Committee on Govemaiice and Finance FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans zoith Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistartce should call the City Clerk's Office at 408-777-3223, at Least 24 hours in advance of the meeting to arrange for assistance. by addition, upon request, in advance, by a person with a disability, meeting agendas arxd writings distributed for the meetirxg that are public records will be made available in the appropriate a7ternative format. Page 3 Legislative Review Committee Agenda Septembet 13, 2021 Aryy whitings or documents provided to a majority of the members after publication of the agenda will be made available for'ini01ic ifis'iiection.' Please contact the Cih) Clerk's Office in City Hau Located at ' 10300 Torre Avertue, Cupertirto, Calgorn.ia 95014, during rtormal business hours. IMPORTANT NOTICE=: -Please be advised that pursuant to Cupertino Municipal Code section 2.08.l00zoritten communicationAi*"Mo the Cupertino Cify Council, Commissioners or Cih) staff concerning a matter on the agenda are included as supplemental material to the age;ndized item. These written communications are accessible to the public through the City's website and kept in packet archives. Do not include any persortal or private i4ormation in written commtmications to the City that you do not wish to make public, as writtert communications are corysidered public records and ruill be made publicly available on the City website. Members of the public are e;ntitled to address the members concerning any item that is described irt the notice or agenda for this meetirtg, before or during consideration of that item. If you wish to address the members on arty other item riot on the agenda, you may do so during the public comment. Page 4 STATE OF CALIFORNIA CITY OF CUPERTINO ") SS. 4"'i €r%H$ CUPERTINO SIGNATURE TELECONFERENCE / PUBLIC PARTICIP ATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by I:OOp.m. on Thursday, August 19to the Council at ThomasC@cupertino.org. These e-mail comments will be received by the Council members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Council at ThomasC@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time foj public comments). Members of the public that wish to share a document must email ThomasC@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Council, click on the link below to register in advance and access the meeting: Page I (t .. Disaster Council Agenda August 19, 2021 Online Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WNRO6wcgGRQDiJU-vRhPqMDQ Phone Dial: (669) 900 6833 and enter Webinar ID: 928 9793 6164 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: "a H.323: - 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 928 9793 6164 SIP: 92897936164@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1, You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2, You will be asked to enter an email address and a name, followed by an email with insttuctions on how to connect to the meeting. YouIr email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3, When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO DISASTER COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Disaster Council is hereby called for Thursday, August 19, 2021 commencing at 2:00 p.m. In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting Page 2 Disaster Council Agenda August 19, 2021 business on the subject matters listed below under the heading, "Special Meeting." SPECIAL MEETING RO[L CALL APPROV AL OF MINUTES 1. l: Minutes from May 20, 2021 Recommended Action: Approve minutes from May 20, 2021 A - Draft Minutes POSTPONEMENTS ORA[ COMMUNICATIONS This portion of tlie meeting is reserved for persons wishirig to address tlie Committee on ayiy matter within t7ie jurisdiction of the Committee arid yiot on the ageyida. Speakers are Limited to three (3) minutes. In most cases, State law zoil7 proliibit the Commission from makirtg any decisiorys with respect to a matter not on the agenda. PUBLIC HEARINGS OLD BUSINESS 2. : COVID-19 Report Recommended Action: Receive report by the City of Cupertino Emergency Manager NEW BUSINESS 3. $: ZoneHaven Evacuation Program Recommended Action: Receive a report on the ZoneHaven Evacuation program for Santa Clara County ST AFF AND COMMITTEE REPORTS 4.$: Report by the Santa Clara County Fire Department a. Office of Emergency Management b. Community Education Recommended Action: Receive report by the Santa Clara County Fire Department liaison 5. &: City of Cupertino Office of Emergency Services (OES) Recommended Action: Receive report by the City of Cupertino OES liaison Page 3 Disaster Council Agenda August 19, 2021 6. l: Report by Citizen Corps Recommended Action: Receive report by Citizen Corps liaison 7. $: Next meeting: November 18, 2021 FUTURE AGENDA SETTING ADJOURNMENT Iart compliance with the Americans with Disabi(ities Act (ADA), anyone mho is p7awing to attend this teleconference meeting who is visually or hearing impaired or has any disability that rteeds specia7 assistance should call the City Clerk's Office at 408-777-3223, at Least 24 hours in advance of the meeting to arrange for assistance. Irt addition, uport request, in adva;nce, by a person roith a disability, meeting agertdas and writirygs distributed for tlie meeting that are public records will be made available irt the appropriate alternative format. A72!/ writings or documerits provided to a majority of the members after publication of the agenda wil[ be made available for public inspection. Please contact the City Clerk's, Office in City Ha7l Located at 10300 Torre Avertue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cuperti;no Mtmicipal Code 2.08.100 written commtmications sertt to the Cupertino City Council, Commissi6rters q7;City staff concerrting a matter (77? the agenda are included as supplemental material to the Ogertdized item. These written communications are accessible to the public through the City's website;and kept in packet archives. You are liereby admoyiished not to iyiclude any personal or private information in writtert communications to the City that you do not wish to make public; doing so shau constitute a waiver of,arty privacy rights you may liave ort the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the rtotice or agenda for this meeting, before or during consideratiort of that item. If you wish to address the members on any other item not on the agenda, you may do so during the pub(ic commertt. Page 4 Cupertino Safe Routes 2 School Working Group Meeting #54 Hosted: August 11, 2021 4PM - 5 PM saferoutes@cupertino.org www.cupertino.org/saferoutes CUPERTINO GREEN - AGENDA - This will be a teleconference meeting without a physical location TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. We welcome participation from members of the public during this meeting. To address the Safe Routes to School Working Group online, click on the link below to register in advance and access the meeting. After registering, you will receive a confirmation email containing information about joining the webinar. Register here: littps://cityofcupertino.zoom.us/webinar/register/WNpY4Fmrp5SnOazgTezzxze0 To join the meeting by phone, dial: (669)900-6833 and enter Webinar ID: 995 1304 6861 (Type *9 to raise hand to speak). Unregistered particimMB ?bfY,ffl,5MAhe last four diets oftheirphonenumber. )sS. <:OU TACLARA ) OranH.323/SIProomsystem: 1, "1'N * AN H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 995 1304 6861 SIP: 99513046861@,zoomcrc.com STI (:NiMrm, EMPL(?YEE OFiCITY OF CUPERTINO MENT, S!SE UNDER P "':ENAL'[Y PERJURYTHATON(DATE') (Jffi%j'i (TIME) 'qo-2I) , , I pbason,xay %0i2i%D ;H% NOTI EiENDA (,J, %pE Please read the following instructions carefully:ql'\'l"l DATA 'SIGNA'.['URE 1) You can directly download the teleconference software or cor'u'i the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to- date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. CUPERTINO TO SCHOOL Cupertino Safe Routes 2 School Working Group Meeting #54 Hosted: August 11, 2021 4PM - 5 PM saferoutes@cupertino.org www.cupertino.org/saferoutes CUPERTINO GREEN 2) You will be asked to enter your name, email address, organization and role. If you wish to participate in the webinar but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. If you do not represent a school, school district, community organization, municipality, or other partner organization, please enter your city of residence as your organization and "Resident" as your role or you may leave those fields blank. You will then be emailed instructions on how to connect to the meeting. Your email address will not be disclosed to the public. 3) Members of the public will automatically have their audio and video turned off. If you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. Program partners such as designated SR2S parent champions, high school student representatives, school and district staff liaisons, and community organization representatives who we work with will receive a separate invitation to join the meeting as a panelist. Panelists have the ability to turn on their audio and video. If you would like to partner with Cupertino Safe Routes to School, please email Cherie Walkowiak at SafeRoutes@Cupertino.org at least tyro days before the.mee$g,tg 4eq4,s.tp.yppnelist invitation. Requests to join as a panelist will ,"" :,bi,e.g.ranted,on.a.case by case b.a.si.s, based on the alignment between requester's goal for joining tThe meeting' ffid the Safe Routes t6 Sch5ol mission. 4) When called on to speak,' plL'a:sae limit' y'dur remarks to the specific agenda topic. In compliance with the Ainericmg with DisabiIities Act (ADA), anyone who is planning to attend this tel ' a ffiho is visually or hearing impaired or has any disability that needs special assistancQ- sh ' City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meetir!g to arrange or assistance. In addition, upon request, in advance, by a person.with a disaqility, meeting agendas and writings distributed for the meetmg that are public recoraswild be made available in the appropriate alternative format. CUPERTINO Ro&o S/\FE ROUTES TO SCHOOL Cupertino Safe Routes 2 School Working Group Meeting #54 Hosted: August 11, 2021 4PM - 5PM saferoutes@cupertino.org wvvw.cupertino.org/saferoutes 1. Welcome 2. Public Comments 3. FAQ From the Front Lines David Sti'ilman, Transportation Mariager, City of Cuperti;no 4. Announcement: Winning Student Videos Cherie Wa7kowiak, Safe Routes to School Coordinator, City of Cupertino 5. Presentation: SchoolRoutes App Jaime Rodriguez, Traffic Patterns 6. Reminders and Closing CUPERTINO GREEN 10 minutes 5 minutes 10 minutes 10 minutes 20 minutes 5 minutes NOTES - CUPERTINO //\\! SAFE ROUTES TO SCHOOL Cupertino Safe Routes 2 School Working Group Meeting #54 Hosted: August 11, 2021 4PM - 5 PM saferoutes@cupertino.org www.cupertino.org/saferoutes CUPERTINO GREEN 77? compliance with the America;ns with Disabi(ities Act (ADA), a;nyo;ne who is plarm'mg to atte;nd this teleconfere;hce meeting who is visually or hear'mg impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. Irt addition, uport request, in advance, by a persort with a disability, meeting agendas and writings distributed for the meeting that are public records wil'l be made available irt the appropriate alternative format. A?Z3/ writings or documents provided to a majority of the members after publication of the agenda wil( be made available for pub7ic'mspection. Please co;ntact the City Clerk's Office in City Ha71 located at 10300 Torre Avertue during norma7 business hours. IMPORTANT NOTICE: Please be advised that pursua'nt to Cupertino Municipal Code 2.08.100 writte;n communications sent to the Cupertino City Council, Commissiorters or City staff concernning a matter on the agenda are considered pub(ic record. These writterx communicatio;ns are accessib(e to the public through the City's archives. You are hereby admonished not to include any personal or private irtformation irt written commtozicatio;ns to the City that you do not wish to make pubdic; doing so sha77 constitute a waiver of any privacy rights you may have 07? the information provided to the City. Members of the public are e;ntit(ed to address the members concernirtg a;ny item that is described in the notice or agenda for this meet'mg, before or during consideratiort of that item. If you wish to address the members 07? any other item rtot 07? the agertda, you may do so during the public comment. CUPERTINO :AC4!'33 SAFE ROUTES TO SCHOOL In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Friday, July 30th to the Subcommittee at housing@cupertino.org. These e-mail comments will be received by the Subcommittee before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Subcommittee at housing@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email housing@cupettino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Subcommittee, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: Page I I Dial 669-900-6833 and enter Webinar ID: 944 7578 5680 (Type * 9 to raise hand to speak) Unregistered participants 'yill be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36:11 (US East) a " -M;eei% Ip: 9% 7578 5680 SIP: 94475785680@zoomcrc.com After registering, you w'ill receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference softwate or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you w"sh to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4, When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Page 2 Housing Survey Subcommittee Agenda NOTICE AND CALL FOR A SPECIAL MEETING OF THE SUBCOMMITTEE August 2, 2021 HOUSING SURVEY NOTICE IS HEREBY GIVEN that a special meeting of the Housing Survey Subcommittee is hereby called for Monday, August 2, 2021, commencing at 9:00 am. In accordance with Governor Newsom's Executive Order No-29-20, this is a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading "Special Meeting". Special Meeting ROLL CALL ORAL COMMUNICATIONS This portiort of the meeting is reserved for persons wishing to address the Committee on a;ny matter within the jurisdiction of the Committee and not on the agenda. Speakers are 7imited to three (3) minutes. In most cases, State Law wil7 prohibit the Commission from making any decisiorts with respect to a matter not 07'l the agenda. PUBLIC HEARINGS OLD BUSINESS NEW BUSINESS 1. $: Review City of Cupertino Housing Survey tabulated data. Recommended Action: Provide input on Housing Survey tabulated data and discuss next steps, if any. Attachment A - Housing Survey Attachment B - Horising Survey Tabulated Data Attachment C - FY 2020-21 City Work Program ADJOURNMENT In compliance with the Americans with Disab'dities Act (ADA), anyone who is planrting to attend this teleconference meetirtg who is visually or hearing impaired or has arty disabi7ih) that needs special assistance shotdd call the City Clerk's Office at 408-777-3223, at Least 6 hours in advance of the meeting to arrange for assistartce. In addition, upon request, in advartce, by a person roith a disability, meeting agendas and writings distributed for the meeting that are public records will be made available 'm the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made ava'dable for public inspection. Please corttact the City Clerk's Office in City Hail located at Page 3 Housing Survey Subcommittee Agenda August 2, 2021 10300 Torre Avenue during normal busirtess hours. IMPORTANT NOTICE: Please be advised that pursuarxt to Cupertino Municipa'L Code 2.08.100 zoritten communications sertt to the Cupertirto City Courtcil, Commissioners or City staff concerrting a matter 072 the agenda are included as supplementa7 material to the agendized item. These written communications are accessib7e to the public through the City's website and kept in packet archives. You are hereby admonished not to iryclude a;ny persona( or private irtformatiort in written communications to the City that you do not wish to make public; doing so sha77 constitute a waiver of any privacy rights you may have 072 the information provided to the City. Members of the put:dic are erttitled to address the members corycerning arty item that is described in the notice or agenda for this meeting, before or durirtg consideration of that item. If you wish to address the members 072 any other item not on the agenda, you may do so during the pub(ic comme;nt. Page 4 CITY OF CUPERTINO STATE OF CALIFORNTA AGENDA SSS. COUI'qT \ Q%,-F S:ANTA CLAR,"! CUPERTINO HOUSING SURVEY ' i , ANa)' TH5 T'Y OF CUPERTNNO cetinc s rto TELECONFERENCE / PUBLIC PARTICIPATI !QI'(4 In accordance with Governor Newsom's Executive Order No-29-20, this will be a telaeconference meeting without a physical location to help stop the spread of COWD-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Tuesday, April 13th to the Subcommittee at housing@cupertino.org. These e-mail comments will be received by the Subcommittee before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Subcommittee at @cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Subcommittee's discretion to shorten time for public comments). Members of the public that wish to share a document must email housing@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Subcommittee, click on the link below to register in advance and access the meeting: Online Page I Housing Suivey Subcommittee Agenda April 14, 2021 Please click the link below to join the webinar: https://cityofcupertino.zoom.us/webinar/register/WNKwajeefVQdeEYXlizFLC9A Phone Dial 669-900-6833 and enter Webinar ID: 959 9197 1493 (Type * 9 to raise hand to speak) Unregistered participants will be called on by the Iast four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 959 9197 1493 SIP: 95991971493@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instnuctions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Subcommittee calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. '1'Then called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is pIanriing to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Page > Housing Survey Subcommittee Agenda April 14, 2021 NOTICE AND CALL FOR A SPECIAL MEETING OF THE HOUSING SURVEY SUBCOMMITTEE NOTICE IS HEREBY GIVEN that a special meeting of the Housing Survey Subcommittee is hereby called for Wednesday, April 14, 2021, commencing at 11:00 am. In accordance with Governor Newsom's Executive Order No-29-20, this is a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading "Special Meeting". SPECIAL MEETING ROLL CALL ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Committee on a;ny matter within the jurisdiction of the Committee and not on the agenda. Speakers are Limited to three (3) minutes. 77? most cases, State raw wi77 prohibit the Commission from making any decisions with respect to a matter not 07? the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS NEW BUSINESS 1.$: Review Housing Survey postcard and timeline Recommended Action: That the Housing Survey Subcommittee review the postcard and: 1) Accept the edits and finalize the postcard; and 2) Determine the timeline A - Housing Srirvey B - Community Engagement Postcard ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleco;nference meeti;ng who is visually or hearing impaired or has any disabilih) that needs special assistance should ca77 the Cih) Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeti;ng to arrange for assistance. by addition, upon request, in advance, by a person with a disabilih), meeting agendas and writings distributed for the meeting that are public records wiu be made available in the appropriate a7ternative format. Arty writings or documents provided to a majority of the members after publication of the agenda wiu Page 3 Housing Suyey Subcommittee Agenda April 14, 2021 be made availab[e for public inspection. Please contact the Cih) Clerk's Office in Cih) Hal( Located at 10300 Torre Avenue dur'mg normal business hours. IMPORTANT NOTICE: P4ease be advised that pursuant to Cupertino Municipal Code 2.08.100 written commtmications sent to the Cupertir4o City Council Commissioners or Cih) staff concerning a matter 07? the agenda are inchtded as supplemental materia7 to the agendized item. These written communications are accessible to the public through the Cih)'s website and kept in packet archives. You are hereby admonished not to i;nchtde any personal or private information in written commtmications to the Cih) that you do not wish to make public; doi;ng so shau constitute a waiver of any privacy rights you may have on the'mformation provided to the City. Members of the public are e;ntit(ed to address the members concerning any item that is described in the notice or agenda for this meeting, before or dur'mg consideration of that item. If you wish to address the members 07? any other item not on the age;nda, you may do so during the public comme;nt. Page 4 Cupertino Safe Routes 2 School Working Group Meeting #51 Hosted: April 21, 2021 4PM - 5 PM saferoutes@cupertino.org www.cupertino.org/saferoutes 021 CUPERTINO GREEN - AGENDA - This will be a teleconference meeting without a physical location TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. We welcome participation from members of the public during this meeting. To address the Safe Routes to School Working Group online, click on the link below to register in advance and access the meeting. After registering, you will receive a confirmation email containing information about joining the webinar. Register here: https://cityofcupertino.zoom.us/webinar/register/WN4LwVaBuR0tWmPr671vAaEA To join the meeting by phone, dial: (669)900-6833 and enter Webinar ID: 939 8136 6840 (Type '9 to raise hand to speak). Unregistered participants will be called on by the last four digits of their phone number. STATE OF CALIFORNIA ) Or an H.323/SIP room system: ) SS. u.ia: ' COUN',YOF,SA.i'qT,.,C,L.(hRA ) Or an H.323/SIP room system: H.323: CUPERTINO M S/S,FE ROUTES TO SCHOOL Cupertino Safe Routes 2 School Working Group Meeting #51 Hosted: Apr-il 21, 2021 4PM - 5 PM saferoutes@cupertino.org www.cupertino.org/saferoutes CUPERTINO GREEN 2) You will be asked to enter your name, email address, organization and role. If you wish to participate in the webinar but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. If you do not represent a school, school district, community organization, municipality, or other partner organization, please enter your city of residence as your organization and "Resident" as your role or you may leave those fields blank. You 7ill then be emailed instructions on how to cor'u"iect to the meeting. Your email address will not be disclosed to the public. 3) Members of the public will automatically have their audio and video turned off. If you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. Program partners such as designated SR2S parent champions, high school student representatives, school and district staff liaisons, and community organization representatives who we work with will receive a separate invitation to join the meeting as a panelist. Panelists have the ability to turn on their audio and video. If you would like to partner with Cupertino Safe Routes to School, please email Cherie Walkowiak at SafeRoutes@Cupertino.org at least two days before the meeting to request a panelist invitation. Requests to join as a panelist will be granted on a case by case basis, based on the alignment between requester's goal for joining the meeting and the Safe Routes to School mission. 4) 'l/Vhen called on to speak, please limit your remarks to the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend.this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange or assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. CUPERTINO M S/\FE ROUTES TO SCHOOL Cupertino Safe Routes 2 School Working Group Meeting #51 Hosted: April 21, 2021 4PM - 5 PM saferoutes@cuperhno.org www.cupertino.org/saferoutes 1. Welcome/Introductions 2. Public Comments 3. FAQ From the Front Lines David Stillman, Transportation Manager, City of Cupertino 4. Presentation: Role of Enforcemet Survey Results Cherie Walkowiak, S.R2S Coordinator, Cih) of Cupertino 5. Cupertino Safe Routes to School Update Cherie Walkowiak, SR2S Coordinator, City of Cupertino a. Engineering i. Crossing Guards b. Education i, Traffic Garden Feasibility Study ii. Ped Ed iii. Middle School Bike Skills c. Engagement i. Earth Day Activities: 1. SR2S Bike Challenge 2. TreeCycle Scavenger Hunt ii. Video Contest Update iii. High School Representative Update iv. Teen Commission Collaboration Update 6. Reminders and Closing NOTES - CuPERTINO GREEN 5 minutes 10 minutes 10 minutes 20 minutes 10 minutes 5 minutes CUPERTINO M S/'\FE ROUTES TO SCHOOL Cupertino Safe Routes 2 School Working Group Meeting #51 Hosted: April 21, 2021 4PM - 5 PM saferoutes@cupertino.org www.cupertino.org/saferoutes kl 5 s ffi@l CuPERT-INO GREEN In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disabilih) that needs special assistance shou(d ca(f the City Clerk's Office at 408-777-3223, at 7east 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disabilih), meeting agendas and writings distributed for the meeting that are public records wig( be made available in the appropriate alternative format. Arty writings or documents provided to a majority of the members after publication of the agenda will be made available for pub7ic inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avertue during normal business hours. IMPORTANT NOTICE: P(ease be advised that pursuant to Cupertino Municipa7 Code 2.08.100 written commtmications sent to the Cupertino City Council Commissioners or Cih) staff concerning a matter on the agenda are considered public record. These written communications are accessible to the public through the Cih)'s archives. You are hereby admonished not to include any personal or private i;nformation in written communications to the Cih) that you do not wish to make public; doing so shall constitute a rnaiver of any privacy rights you may have 07? the information provided to the Cih). Members of the public are entitled to address the members concern'mg any item that is described in the notice or agenda for this meeting, before or during consideratio;rt of that item. If you wish to address the members O?2 any other item not on the agenda, you may do so during the public comment. CUPERTINO :Mo(:fflf5) S/\FE ROUTES TO SCHOOL 2:00 PH)S'l"ED THE N IC '4 GEN, 3 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by I:OOp.m. on Thursday, May 20to the Council at ThomasC@cupertino.org. These e-mail comments will be received by the Council members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Council at ThomasC@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email ThomasC@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Council, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: Page I May 20, 2021 'httpsH7/qi.tyq:cupertino.zoom.us/webinar/register/WN4Dlk5qcMSHujdLrbJd5Z-A Phone Dial: (669) 900 6833 and enter Webinar ID: 930 6483 1852 (Type *9 to raise hand to speak) Urtregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36,!1 (!!S! E,4pt) Meeting ID:a930 6483 1852 SIP: 93064831852@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on 'lraise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. ROLL CALL APPROV At OF MINUTES 1, $: Minutes from October 29, 2020 Recommended Action: Approve minutes from October 29, 2020 A - Draft Minutes POSTPONEMENTS Page 2 Disaster Council Agenda May 20, 2021 ORAL COMMUNICATIONS This portion of the meeting is reserved for persorts wishing to address the Committee 07'l any matter within the jurisdiction of the Committee ayid yiot 07? the agenda. Speakers are limited to three (3) minutes. 17? most cases, State raw wil7 prohibit the Commission from making any decisions with respect to a matter not 07? the agenda. PUBLIC HEARINGS OLD BUSINESS 2. NEW BUSINESS 3.Continuity of Operations Plan Recornrnended Action: Receive report on the Continuity of Operations Plan and provide any input A - Cupertino COOP Plan (Redacted) ST AFF AND COMMITTEE REPORTS 4.$: Report by the Santa Clara Fire Department a. Office of Emergency Management b. Community Education Recommended Action: Receive report by the Santa Clara County Fire Department liaison 5. $: City of Cupertino Office of Emergency Services (OES) Recommended Action: Receive report by the City of Cupertino OBS liaison 6. $: Report by Citizen Corps Recommended Action: Receive report by Citizen Corps liaison FUTURE AGENDA SETTING ADJOURNMENT NEXT MEETING The next Regular Meeting is scheduled for Thursday, August 19, 2021 at 2:00 p.m. Page 3 Disaster Council Agenda May 20, 2021 In compliance with the Americans with Disabi(ities Act (ADA), anyone who is planning to attend this teleconference meet'nig who is visually or hearing impaired or has a;ny disability that needs special assista;nce shouU cau the City Clerk's Office at 408-777-3223, at Least 48 hours in advance of the meet'mg to arrange for assistartce. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available iyi the appropriate alternative format. Arty writings or documents provided to a majority of the members after publication of the agenda wi(L be made available for public inspection. Please contact the City Clerk's Office'm City Hall located at 10300 Torre Avertue during yqormal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Muryicipal Code 2.08.100 written communications sent to the Cupertino City Cormcil Commissioners or Cih) staff concerni;ng a matter 072 the agenda are irtc7ttded as supplementa7 material to the agendized item. These writteyz commtmications are accessible to tlie public through the City's website and kept in packet archives. You are hereby admonished not to include any personal or private'mformation in written comrmmications to the City that you do not wish to make public; doing so sha77 constitute a waiver of any privacy rights you may have 07? the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members 07? any other item yiot on the agertda, you may do so durirtg the public commertt. Page 4