23-094 Service Order #2 dated 9-12-23 Cumming_sheriffs bldg cost - PO 2024-197Consultant:
Contact: Name: Katie Bipes Email:
Phone: 415.982.9130
Project:
Scope of Work:
City Project Management
Fiscal/Budget
Master Agreement Amount: 170,000.00
76,000.00
This Service Order: 7,500.00
0.00
86,500.00
Approvals
Appropriation Certification: I hereby certify that an unexpended appropriation is available in the above fund
for the above contract as estimated and that fund are available as of this date of signature.
City Finance:Date:
Management Analyst
City of Cupertino
MASTER AGREEMENT
SERVICE ORDER NO. 2
Total Previously Encumbered:
Evaluation of the redevelopment opportunities initially for the City Hall, Civic Center, Sports Center, and
subsequently other target sites (Golf Course, Service Center and City Hall Annex).
•iden7fy the menu of residen7al product types (market-rate and BMR) compa7ble with civic uses that are
marketable with accompanying top line product positioning and value estimates.
•Iden7fy housing development op7ons based on market demand, rent levels (market and BMR), unit types and
mix, and the City’s program and services required on each parcel.
•Prepare preliminary financial analyses to determine revenues and value generated by private uses that can be
used to offset development and operating costs associated with public uses.
•Iden7fy a menu of public/private partnership and project delivery approaches (i.e., financial tools and
structures) that can be used in the projects.
•Deliverables: Briefing Book of key exhibits in a format suitable for inclusion in a Staff Report to Council.
Account No.: 420-99-047 700-702
Project Number: FVAR 002.01.01
Master Agreement # : 2023-031
Master Agreement Amount: $170,000.00
Effective Date: 8/29/2023
Agreement End Date: 12/31/2026
(1787) Cumming Management Group, 475 Sansome St, Suite 700, SF, CA 94111
kbipes@cumming-group.com
Managing Department: Public Works Project Manager: Susan Michael
CIP Prelim Planning & Design - Cost Estimate for Sheriff's Bldg
CIP Manager:Date:
Total Liquidated Encumbrance:
Master Agreement Unencumbered Amount:
Consultant:Date:
City of Cupertino - Cumming Group, Inc.
Master Agreement Page 1 of 1 Service Order No. 2
John Olsson Sep 12, 2023
Sep 12, 2023
Sep 12, 2023
475 Sansome St., Suite 700 | San Francisco, CA 94111 | (415) 748-3080 | (415) 748-3090
www.ccorpusa.com
1
City of Cupertino – SHERIFF OFFICE
COST MANAGEMENT PROPOSAL
August 17th, 2023
Matt Morley – Assistant City Manager,
City Managers Office
10300 Torre Avenue
Cupertino, CA, 95014
Proposal No: 23-2362
RE: Sheriff Office, Cupertino, CA
Cost Management Services Proposal
Dear Matt:
Thank you for giving Cumming the opportunity to work with you on the above-mentioned project. Cumming has a long
history of working collaboratively with owners and developers across the United States. Our team members are skilled
in fostering an atmosphere of innovation, responsibility, responsiveness, and honest communication. Our proactive
approach, along with our communication skills, helps keep the entire team ever mindful of budget, risk, and schedule
parameters. We will work closely with all stakeholders within the team to ensure your project is delivered in a way that
exceeds your expectations.
Further to your request for provision of Cumming’s cost management services related to the New Sheriff’s Office
project, please find the following documents, for your review.
1)Project Understanding
2)Cost Management Scope of Services and Fee
3)2023 Hourly Rates
If we can answer any further questions, please do not hesitate to contact us.
Respectfully submitted,
Vaughan Clarke
Managing Director
Cost Management
vclarke@ccorpusa.com
C: 415-982-9130
475 Sansome St., Suite 700 | San Francisco, CA 94111 | (415) 748-3080 | (415) 748-3090
www.ccorpusa.com
2
City of Cupertino – SHERIFF OFFICE
COST MANAGEMENT PROPOSAL
1.SECTION 1 - PROJECT UNDERSTANDING
We understand the scope of work includes demolishing an existing building and the construction of a new 20,000 sf
single-story office building and associated sitework improvements in Cupertino, CA.
2.SECTION 2 - SCOPE OF SERVICES and FEE
Proposed Base Scope Services Include:
•Prepare a single Statement of Probable Cost (SOPC) at the Feasibility stage.
Review, quantify, and price all available design documentation.
o Kick-off meeting with project team.
o Generate cost model including all direct construction and soft costs.
o Prepare a single revision to the SOPC based on project team feedback.
Exclusions:
•Life cycle cost or total cost of ownership analyses.
•Reconciliation with general contractor or 3rd party estimator.
Our Time and material fee, for the above service is $7,500. Based on hourly rates provided in Section 3. Below.
Our fees assume any required design information (including drawings, specifications, and reports) for the
performance of our work will be provided electronically at no cost to Cumming. PDF is the preferred electronic format.
The estimates will be presented in an industry standard or custom format to suit both design team’s review and
owner preference.
Fees are valid for 90 days from the date of this proposal. Should any of the above tasks be deleted from our scope
of services, we reserve the right to adjust the remaining fees to reflect possible resultant changes to the scope of
the remaining service.
Please note we will require written authorization to proceed and acceptance of the proposed contract attached to this
letter. We are excited to work with you to provide comprehensive cost management services and look forward to the
opportunity to add value to your project.
Should this proposal be acceptable, please sign and return:
City of Cupertino
Authorized
Signature:
Print Name:
Print Title:
475 Sansome St., Suite 700 | San Francisco, CA 94111 | (415) 748-3080 | (415) 748-3090
www.ccorpusa.com
3
City of Cupertino – SHERIFF OFFICE
COST MANAGEMENT PROPOSAL
3.HOURLY RATES
2023 HOURLY RATES
COST MANAGEMENT
DISCIPLINE HOURLY RATE
Vice President $350.00
Managing Director / Director / Regional Director $300.00
Associate Director $225.00
Senior Cost Manager $200.00
Cost Manager $185.00
Assistant Cost Manager / Estimating Technician / Intern $125.00
SO_02 Cumming_sheriffs bldg cost
Final Audit Report 2023-09-12
Created:2023-09-12
By:Julia Kinst (juliak@cupertino.org)
Status:Signed
Transaction ID:CBJCHBCAABAAdH1mTzCIfrC4AJEBi2K9ledJSu83PDIt
"SO_02 Cumming_sheriffs bldg cost" History
Document created by Julia Kinst (juliak@cupertino.org)
2023-09-12 - 8:34:15 PM GMT- IP address: 216.198.111.214
Document emailed to John Olsson (jolsson@cumming-group.com) for signature
2023-09-12 - 8:35:17 PM GMT
Email viewed by John Olsson (jolsson@cumming-group.com)
2023-09-12 - 9:04:09 PM GMT- IP address: 213.188.78.87
Document e-signed by John Olsson (jolsson@cumming-group.com)
Signature Date: 2023-09-12 - 9:04:39 PM GMT - Time Source: server- IP address: 12.1.37.226
Document emailed to Susan Michael (susanm@cupertino.org) for signature
2023-09-12 - 9:04:40 PM GMT
Email viewed by Susan Michael (susanm@cupertino.org)
2023-09-12 - 9:26:06 PM GMT- IP address: 104.47.73.254
Document e-signed by Susan Michael (susanm@cupertino.org)
Signature Date: 2023-09-12 - 9:26:17 PM GMT - Time Source: server- IP address: 64.165.34.3
Document emailed to Julia Kinst (juliak@cupertino.org) for signature
2023-09-12 - 9:26:19 PM GMT
Document e-signed by Julia Kinst (juliak@cupertino.org)
Signature Date: 2023-09-12 - 10:14:07 PM GMT - Time Source: server- IP address: 216.198.111.214
Agreement completed.
2023-09-12 - 10:14:07 PM GMT