Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
23-094 Turner Engineering for Cupertino Sports Center EV Charging Report
Cupertino Sports Center EV Charging Report Page 1 of 9 Professional/Consulting Contracts /Version: October 2021 PROFESSIONAL/CONSULTING SERVICES AGREEMENT 1. PARTIES This Agreement is made by and between the City of Cupertino, a municipal corporation (“City”), and Turner Engineering Corporation (“Contractor”), a Corporation for Cupertino Sports Center EV Charging Report, and is effective on the last date signed below (“Effective Date”). 2. SERVICES Contractor agrees to provide the services and perform the tasks (“Services”) set forth in detail in Scope of Services, attached here and incorporated as Exhibit A. Contractor further agrees to carry out its work in compliance with any applicable local, State, or Federal order regarding COVID-19. 3. TIME OF PERFORMANCE 3.1 This Agreement begins on the Effective Date and ends on April 01, 2024 (“Contract Time”), unless terminated earlier as provided herein. Contractor’s Services shall begin on the effective date and shall be completed by April 01, 2024. The City’s appropriate department head or the City Manager may extend the Contract Time through a written amendment to this Agreement, provided such extension does not include additional contract funds. Extensions requiring additional contract funds are subject to the City’s purchasing policy. 3.2 Schedule of Performance. Contractor must deliver the Services in accordance with the Schedule of Performance, attached and incorporated here Exhibit B. 3.3 Time is of the essence for the performance of all the Services. Contractor must have sufficient time, resources, and qualified staff to deliver the Services on time. 4. COMPENSATION 4.1 Maximum Compensation. City will pay Contractor for satisfactory performance of the Services an amount that will based on actual costs but that will be capped so as not to exceed $27,905.00 (“Contract Price”), based upon the scope of services in Exhibit A and the budget and rates included in Exhibit C, Compensation attached and incorporated here. The maximum compensation includes all expenses and reimbursements and will remain in place even if Contractor’s actual costs exceed the capped amount. No extra work or payment is permitted without prior written approval of City. 4.2 Invoices and Payments. Monthly invoices must state a description of the deliverable completed and the amount due for the preceding month. Within thirty (30) days of completion of Services, Contractor must submit a requisition for final and complete payment of costs and pending Cupertino Sports Center EV Charging Report Page 2 of 9 Professional/Consulting Contracts /Version: October 2021 claims for City approval. Failure to timely submit a complete and accurate payment requisition relieves City of any further payment or other obligations under the Agreement. 5. INDEPENDENT CONTRACTOR 5.1 Status. Contractor is an independent contractor and not an employee, partner, or joint venture of City. Contractor is solely responsible for the means and methods of performing the Services and for the persons hired to work under this Agreement. Contractor is not entitled to health benefits, worker’s compensation, or other benefits from the City. 5.2 Contractor’s Qualifications. Contractor warrants on behalf of itself and its subcontractors that they have the qualifications and skills to perform the Services in a competent and professional manner and according to the highest standards and best practices in the industry. 5.3 Permits and Licenses. Contractor warrants on behalf of itself and its subcontractors that they are properly licensed, registered, and/or certified to perform the Services as required by law and have procured a City Business License, if required by the Cupertino Municipal Code. 5.4 Subcontractors. Only Contractor’s employees are authorized to work under this Agreement. Prior written approval from City is required for any subcontractor, and the terms and conditions of this Agreement will apply to any approved subcontractor. 5.5 Tools, Materials, and Equipment. Contractor will supply all tools, materials and equipment required to perform the Services under this Agreement. 5.6 Payment of Benefits and Taxes. Contractor is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. Contractor and any of its employees, agents, and subcontractors shall not have any claim under this Agreement or otherwise against City for seniority, vacation time, vacation pay, sick leave, personal time off, overtime, health insurance, medical care, hospital care, insurance benefits, social security, disability, unemployment, workers compensation or employee benefits of any kind. Contractor shall be solely liable for and obligated to pay directly all applicable taxes, fees, contributions, or charges applicable to Contractor’s business including, but not limited to, federal and state income taxes. City shall have no obligation whatsoever to pay or withhold any taxes or benefits on behalf of Contractor. Should any court, arbitrator, or administrative authority, including but not limited to the California Public Employees Retirement System (PERS), the Internal Revenue Service or the State Employment Development Division, determine that Contractor, or any of its employees, agents, or subcontractors, is an employee for any purpose, then Contractor agrees to a reduction in amounts payable under this Agreement, or to promptly remit to City any payments due by the City as a result of such determination, so that the City’s total expenses under this Agreement are not greater than they would have been had the determination not been made. 6. PROPRIETARY/CONFIDENTIAL INFORMATION In performing this Agreement, Contractor may have access to private or confidential information owned or controlled by the City, which may contain proprietary or confidential details the disclosure of which to third parties may be damaging to City. Contractor shall hold in confidence all City information provided by City to Contractor and use it only to perform this Agreement. Cupertino Sports Center EV Charging Report Page 3 of 9 Professional/Consulting Contracts /Version: October 2021 Contractor shall exercise the same standard of care to protect City information as a reasonably prudent contractor would use to protect its own proprietary data. 7. OWNERSHIP OF MATERIALS 7.1 Property Rights. Any interest (including copyright interests) of Contractor in any product, memoranda, study, report, map, plan, drawing, specification, data, record, document, or other information or work, in any medium (collectively, “Work Product”), prepared by Contractor in connection with this Agreement will be the exclusive property of the City upon completion of the work to be performed hereunder or upon termination of this Agreement, to the extent requested by City. In any case, no Work Product shall be shown to any third-party without prior written approval of City. 7.2 Copyright. To the extent permitted by Title 17 of the U.S. Code, all Work Product arising out of this Agreement is considered “works for hire” and all copyrights to the Work Product will be the property of City. Alternatively, Contractor assigns to City all Work Product copyrights. Contractor may use copies of the Work Product for promotion only with City’s written approval. 7.3 Patents and Licenses. Contractor must pay royalties or license fees required for authorized use of any third party intellectual property, including but not limited to patented, trademarked, or copyrighted intellectual property if incorporated into the Services or Work Product of this Agreement. 7.4 Re-Use of Work Product. Unless prohibited by law and without waiving any rights, City may use or modify the Work Product of Contractor or its sub-contractors prepared or created under this Agreement, to execute or implement any of the following: (a) The original Services for which Contractor was hired; (b) Completion of the original Services by others; (c) Subsequent additions to the original Services; and/or (d) Other City projects. 7.5 Deliverables and Format. Contractor must provide electronic and hard copies of the Work Product, on recycled paper and copied on both sides, except for one single-sided original. 8. RECORDS Contractor must maintain complete and accurate accounting records relating to its performance in accordance with generally accepted accounting principles. The records must include detailed information of Contractor’s performance, benchmarks and deliverables, which must be available to City for review and audit. The records and supporting documents must be kept separate from other records and must be maintained for four (4) years from the date of City’s final payment. Contractor acknowledges that certain documents generated or received by Contractor in connection with the performance of this Agreement, including but not limited to correspondence between Contractor and any third party, are public records under the California Public Records Cupertino Sports Center EV Charging Report Page 4 of 9 Professional/Consulting Contracts /Version: October 2021 Act, California Government Code section 6250 et seq. Contractor shall comply with all laws regarding the retention of public records and shall make such records available to the City upon request by the City, or in such manner as the City reasonably directs that such records be provided. 9. ASSIGNMENT Contractor shall not assign, sublease, hypothecate, or transfer this Agreement, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of City. Any attempt to do so will be null and void. Any changes related to the financial control or business nature of Contractor as a legal entity is considered an assignment of the Agreement and subject to City approval, which shall not be unreasonably withheld. Control means fifty percent (50%) or more of the voting power of the business entity. 10. PUBLICITY / SIGNS Any publicity generated by Contractor for the project under this Agreement, during the term of this Agreement and for one year thereafter, will reference the City’s contributions in making the project possible. The words “City of Cupertino” will be displayed in all pieces of publicity, including flyers, press releases, posters, brochures, public service announcements, interviews and newspaper articles. No signs may be posted, exhibited or displayed on or about City property, except signage required by law or this Contract, without prior written approval from the City. 11. INDEMNIFICATION 11.1 To the fullest extent allowed by law, and except for losses caused by the sole and active negligence or willful misconduct of City personnel, Contractor shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, officials, employees, agents, servants, volunteers, and consultants (“Indemnitees”), through legal counsel acceptable to City, from and against any and all liability, damages, claims, actions, causes of action, demands, charges, losses, costs, and expenses (including attorney fees, legal costs, and expenses related to litigation and dispute resolution proceedings) of every nature, arising directly or indirectly from this Agreement or in any manner relating to any of the following: (a) Breach of contract, obligations, representations, or warranties; (b) Negligent or willful acts or omissions committed during performance of the Services; (c) Personal injury, property damage, or economic loss resulting from the work or performance of Contractor or its subcontractors or sub-subcontractors; (d) Unauthorized use or disclosure of City’s confidential and proprietary Information; (e) Claim of infringement or violation of a U.S. patent or copyright, trade secret, trademark, or service mark or other proprietary or intellectual property rights of any third party. 11.2 Contractor must pay the costs City incurs in enforcing this provision. Contractor must accept a tender of defense upon receiving notice from City of a third-party claim. At City’s request, Contractor will assist City in the defense of a claim, dispute, or lawsuit arising out of this Agreement. 11.3 Contractor’s duties under this section are not limited to the Contract Price, workers’ compensation payments, or the insurance or bond amounts required in the Agreement. Nothing in Cupertino Sports Center EV Charging Report Page 5 of 9 Professional/Consulting Contracts /Version: October 2021 the Agreement shall be construed to give rise to an implied right of indemnity in favor of Contractor against City or any Indemnitee. 11.4. Contractor’s payments may be deducted or offset to cover any money the City lost due to a claim or counterclaim arising out of this Agreement, a purchase order, or other transaction. 11.5. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor, or any other person or entity involved by, for, with, or on behalf of Contractor in the performance of this Agreement. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. 11.6. This Section 11 shall survive termination of the Agreement. 12. INSURANCE Contractor shall comply with the Insurance Requirements, attached and incorporated here as Exhibit D, and must maintain the insurance for the duration of the Agreement, or longer as required by City. City will not execute the Agreement until City approves receipt of satisfactory certificates of insurance and endorsements evidencing the type, amount, class of operations covered, and the effective and expiration dates of coverage. Failure to comply with this provision may result in City, at its sole discretion and without notice, purchasing insurance for Contractor and deducting the costs from Contractor’s compensation or terminating the Agreement. 13. COMPLIANCE WITH LAWS 13.1 General Laws. Contractor shall comply with all local, state, and federal laws and regulations applicable to this Agreement. Contractor will promptly notify City of changes in the law or other conditions that may affect the Project or Contractor’s ability to perform. Contractor is responsible for verifying the employment authorization of employees performing the Services, as required by the Immigration Reform and Control Act. 13.2 Labor Laws. Contractor shall comply with all labor laws applicable to this Agreement. If the Scope of Services includes a “public works” component, Contractor is required to comply with prevailing wage laws under Labor Code Section 1720 and other labor laws. 13.3 Discrimination Laws. Contractor shall not discriminate on the basis of race, religious creed, color, ancestry, national origin, ethnicity, handicap, disability, marital status, pregnancy, age, sex, gender, sexual orientation, gender identity, Acquired-Immune Deficiency Syndrome (AIDS), or any other protected classification. Contractor shall comply with all anti-discrimination laws, including Government Code Sections 12900 and 11135, and Labor Code Sections 1735, 1777, and 3077.5. Consistent with City policy prohibiting harassment and discrimination, Contractor understands that harassment and discrimination directed toward a job applicant, an employee, a City employee, or any other person, by Contractor or its employees or sub-contractors will not be tolerated. Contractor agrees to provide records and documentation to the City on request necessary to monitor compliance with this provision. Cupertino Sports Center EV Charging Report Page 6 of 9 Professional/Consulting Contracts /Version: October 2021 13.4 Conflicts of Interest. Contractor shall comply with all conflict of interest laws applicable to this Agreement and must avoid any conflict of interest. Contractor warrants that no public official, employee, or member of a City board or commission who might have been involved in the making of this Agreement, has or will receive a direct or indirect financial interest in this Agreement, in violation of California Government Code Section 1090 et seq. Contractor may be required to file a conflict of interest form if Contractor makes certain governmental decisions or serves in a staff capacity, as defined in Section 18700 of Title 2 of the California Code of Regulations. Contractor agrees to abide by the City’s rules governing gifts to public officials and employees. 13.5 Remedies. Any violation of Section 13 constitutes a material breach and may result in City suspending payments, requiring reimbursements or terminating this Agreement. City reserves all other rights and remedies available under the law and this Agreement, including the right to seek indemnification under Section 11 of this Agreement. 14. PROJECT COORDINATION City Project Manager. The City assigns Suyesh Shrestha as the City’s representative for all purposes under this Agreement, with authority to oversee the progress and performance of the Scope of Services. City reserves the right to substitute another Project manager at any time, and without prior notice to Contractor. Contractor Project Manager. Subject to City approval, Contractor assigns David Turner as its single Representative for all purposes under this Agreement, with authority to oversee the progress and performance of the Scope of Services. Contractor’s Project manager is responsible for coordinating and scheduling the Services in accordance with the Scope of Services and the Schedule of Performance. Contractor must regularly update the City’s Project Manager about the progress with the work or any delays, as required under the Scope of Services. City written approval is required prior to substituting a new Representative. 15. ABANDONMENT OF PROJECT City may abandon or postpone the Project or parts therefor at any time. Contractor will be compensated for satisfactory Services performed through the date of abandonment, and will be given reasonable time to assemble the work and close out the Services. With City’s pre-approval in writing, the time spent in closing out the Services will be compensated up to a maximum of ten percent (10%) of the total time expended to date in the performance of the Services. 16. TERMINATION City may terminate this Agreement for cause or without cause at any time. Contractor will be paid for satisfactory Services rendered through the date of termination, but final payment will not be made until Contractor closes out the Services and delivers the Work Product. 17. GOVERNING LAW, VENUE, AND DISPUTE RESOLUTION This Agreement is governed by the laws of the State of California. Any lawsuits filed related to this Agreement must be filed with the Superior Court for the County of Santa Clara, State of Cupertino Sports Center EV Charging Report Page 7 of 9 Professional/Consulting Contracts /Version: October 2021 California. Contractor must comply with the claims filing requirements under the Government Code prior to filing a civil action in court. If a dispute arises, Contractor must continue to provide the Services pending resolution of the dispute. If the Parties elect arbitration, the arbitrator’s award must be supported by law and substantial evidence and include detailed written findings of law and fact. 18. ATTORNEY FEES If City initiates legal action, files a complaint or cross-complaint, or pursues arbitration, appeal, or other proceedings to enforce its rights or a judgment in connection with this Agreement, the prevailing party will be entitled to reasonable attorney fees and costs. 19. THIRD PARTY BENEFICIARIES There are no intended third party beneficiaries of this Agreement. 20. WAIVER Neither acceptance of the Services nor payment thereof shall constitute a waiver of any contract provision. City’s waiver of a breach shall not constitute waiver of another provision or breach. 21. ENTIRE AGREEMENT This Agreement represents the full and complete understanding of every kind or nature between the Parties, and supersedes any other agreement(s) and understanding(s), either oral or written, between the Parties. Any modification of this Agreement will be effective only if in writing and signed by each Party’s authorized representative. No verbal agreement or implied covenant will be valid to amend or abridge this Agreement. If there is any inconsistency between any term, clause, or provision of the main Agreement and any term, clause, or provision of the attachments or exhibits thereto, the terms of the main Agreement shall prevail and be controlling. 22. INSERTED PROVISIONS Each provision and clause required by law for this Agreement is deemed to be included and will be inferred herein. Either party may request an amendment to cure mistaken insertions or omissions of required provisions. The Parties will collaborate to implement this Section, as appropriate. 23. HEADINGS The headings in this Agreement are for convenience only, are not a part of the Agreement and in no way affect, limit, or amplify the terms or provisions of this Agreement. 24. SEVERABILITY/PARTIAL INVALIDITY If any term or provision of this Agreement, or their application to a particular situation, is found by the court to be void, invalid, illegal, or unenforceable, such term or provision shall remain in force and effect to the extent allowed by such ruling. All other terms and provisions of this Cupertino Sports Center EV Charging Report Page 8 of 9 Professional/Consulting Contracts /Version: October 2021 Agreement or their application to specific situations shall remain in full force and effect. The Parties agree to work in good faith to amend this Agreement to carry out its intent. 25. SURVIVAL All provisions which by their nature must continue after the Agreement expires or is terminated, including the Indemnification, Ownership of Materials/Work Product, Records, Governing Law, and Attorney Fees, shall survive the Agreement and remain in full force and effect. 26. NOTICES All notices, requests and approvals must be sent in writing to the persons below, which will be considered effective on the date of personal delivery or the date confirmed by a reputable overnight delivery service, on the fifth calendar day after deposit in the United States Mail, postage prepaid, registered or certified, or the next business day following electronic submission: To City of Cupertino Office of the City Manager 10300 Torre Ave. Cupertino, CA 95014 Attention: Suyesh Shrestha Email: suyeshs@cupertino.org To Contractor: Turner Engineering Corporation 2006 Glyndon Ave. Venice, CA 90291 Attention: David Turner Email: dturner@turner-engineering.com 27. EXECUTION The person executing this Agreement on behalf of Contractor represents and warrants that Contractor has full right, power, and authority to enter into and carry out all actions contemplated by this Agreement and that he or she is authorized to execute this Agreement, which constitutes a legally binding obligation of Contractor. This Agreement may be executed in counterparts, each one of which is deemed an original and all of which, taken together, constitute a single bind ing instrument. IN WITNESS WHEREOF, the parties have caused the Agreement to be executed. CITY OF CUPERTINO CONTRACTOR A Municipal Corporation By By Name Name Title Title Date Date David Turner David Turner President Sep 27, 2023 Susan Michael CIP Manager Sep 27, 2023 Cupertino Sports Center EV Charging Report Page 9 of 9 Professional/Consulting Contracts /Version: October 2021 APPROVED AS TO FORM: CHRISTOPHER D. JENSEN Cupertino City Attorney ATTEST: KIRSTEN SQUARCIA City Clerk Date Christopher D. Jensen Sep 27, 2023 Tenco Page 1 July 18, 2023 Exhibit A, B, C Scope of Services, Schedule and Compensation for the Cupertino Sports Center EV Charging Report 1 Summary Exhibit A, Scope of Services states the scope of services to be performed by Turner Engineering Corporation (Tenco) for the City of Cupertino (City) for the Cupertino Sports Center (CSC) EV Charging Report task. The Cupertino Sports Center EV Charging Report (CSCEVR) will outline applicable Hopper EV charger technologies and considerations, and list EV charger arrangements for installation and service at the CSC, considering feasibility, cost, time to deploy, and compatibility for fleet expansions. The CSCEVR will focus on the City’s plan to provide EV charging capability for an initial fleet of 13 electric vehicles for Silicon Valley Hopper service (Hopper), employing the City’s existing infrastructure, PG&E interconnection or upgrades, and the plan to select and deploy EV chargers at the CSC on a short timeline to show immediate visible benefits as well as a longer timeline delivering long term benefits. 2 Tenco Scope The Tenco CSCEVR task scope is to investigate, analyze, and provide the CSCEVR. The CSCEVR will contain four main sections: A.General EV charger information B.Hopper EV charger project considerations C.PG&E interconnection or upgrades D.Cupertino Sports Center site EV charger plan alternatives The deliverables are: 1.NTP + 1 week: Draft CSCEVR outline 2.NTP + 4 weeks: CSCEVR Rev 0 3.NTP + 5 weeks: CSCEVR Presentation to the City. The CSCEVR will cover items stated in sections 2.1 - 2.4. The total estimated hours and cost for the CSCEVR task is 158 hours, and $27,905. Tenco proposes to perform the work on a time and material basis with a not-to-exceed maximum of $27,905, at Tenco Engineering Service Rates in effect at the time. Table 1 specifies the estimated breakdown of hours and cost by task to complete the CSCEVR. Table 2 lists Tenco Engineering Service Rates. Tenco Page 2 July 18, 2023 Table 1: CSCEVR Estimated Hours and Cost by Task Task Total Hours Total Cost 1. Report A. General EV Charger Information 18 $2,990 B. Hopper EV Charger Project Considerations 62 $11,520 C. PG&E Interconnection and Upgrades 20 $3,330 D. Cupertino Sports Center Site EV Charger plan 18 $2,990 Review 20 $3,775 2. Presentation Create Presentation 10 $1,500 Present to City of Cupertino 10 $1,800 Task 1 Total 158 $27,905 Table 2: Tenco Engineering Service Rates Staff Fully Burdened Rate (rate/hr) David Turner $300.00 Brandon Whang $130.00 Matt Fabrizio $155.00 Gary Thompson $170.00 Parsons Senior Engineer $300.00 Considering the short planned task duration, invoicing will be at the presentation of deliverable 3, CSCEVR Presentation. 2.1 Section A: General EV Charger Information Section A, General EV Charger Information will discuss applicable EV chargers and background information relevant to the planned Hopper EV service at the CSC. The section will cover: • Basic characteristics of Level 1 / 2 / 3 EV chargers • Existing, new, and emerging EV charger technology, including Beam solar storage chargers • Whether Automatic Charge Management is an acceptable method to match real-time available line capacity • Typical installation costs for each type of charger. Tenco Page 3 July 18, 2023 2.2 Section B: Hopper EV Charger Project Considerations Section B, Hopper EV Charger Project Considerations, will discuss project-specific EV charger implementation considerations for the Hopper EV charger project. These considerations will cover the following topics, as appropriate to the project near-term and longer-term goals: • The City's use requirements and future-use desires • Scope and value of present, pending, and future grants • Required charge rating (kW) to handle fleet • The City's budget • Future-proofing and future upgrade considerations • Costs of Level 2 vs 3, quantities of each, and future upgrade costs • Charge management • Electricity tariffs including time of use • Charger life cycle cost • Routine repairs • Right of Repair, if the authority may repair their own equipment. • Typical time-to-fix for repairs • Differing capabilities (IOT/Smart charger) • Charger reliability • Heat management • Vandalism • Space limitations, adjacency preference for infrastructure, client services, • Accessibility / ADA Tenco will provide the City with at least three preliminary list of charger configurations and design considerations, for City review and so the City can select the preferred configuration. Tenco will meet with the City building division to discuss whether Automatic Charge Management to match real-time available line capacity is an acceptable application under City interpretation of NEC code. 2.3 Section C: PG&E Interconnection and Upgrades Section C, PG&E interconnection and upgrades, will consider project-specific steps the project must take with PG&E for an added or expanded service connection, if needed for the Hopper EV Chargers final configuration. The steps will include: • Transformer requirements • Civil and electrical requirements and work • Cost estimate • Estimate timeline • PG&E process Tenco will reach out to PG&E for steps and costs. Tenco Page 4 July 18, 2023 2.4 Section D: The Cupertino Sports Center EV Charger Plan Section D, Cupertino Sports Center EV Charger Plan will discuss the City chosen design concept, arrangement, and equipment for Hopper EV charger project implementation at the CSC, considering the City’s present and future use requirements, cost estimates and schedule. The report will include a CSC site assessment, and will cover the work needed to deploy EV chargers in the City-selected configuration: • Civil work may include surveying, trenching, laying of equipment pads, and parking lot construction and shutdowns. • Existing electrical infrastructure in terms of available load capacity and adequacy to host new EV charger loads. • Possible phases, e.g., for an initial limited deployment, and later swaps, expansion, reconfiguration. Section D will include high level project phase and timeline estimates for proposals, equipment procurement, engineering and construction. The cost estimate will include all anticipated costs for equipment, engineering, construction, operation, and maintenance of EV chargers. If necessary, this section will include a timeline driven by PG&E upgrades. 2.5 Section E: Summary Presentation Tenco will create a PowerPoint Summary Presentation for the information presented in the final report. Tenco will present the Summary Presentation to the City. 3 City of Cupertino Role This proposal assumes the City will provide Tenco with required fleet and facility information related to the scope of the CSEVR. Examples information needed from the City includes: • Estimated daily mileage • Full description of the SV Hopper daily operation • Electrical facility infrastructure information (building construction documents, PG&E peak load data) Tenco Page 5 July 18, 2023 The City will review the NTP+1 week draft outline deliverable and provide comments. Tenco will provide the City with a preliminary list of charger configurations and design considerations, for City review and so the City can select the preferred configuration for inclusion in the C. The City will meet with Tenco for a Summary Presentation of the report Rev 0. 4 Assumptions and Final Notes Achieving the timeline for NTP+1 week and NTP+4 weeks deliverables depends on the following assumptions being met: • If the project requires PG&E information or action, the proposal assumes PG&E will respond to questions and estimates quickly. If the task requires information or action which PG&E cannot promptly provide, the City and Tenco will work to restructure the task to get the next best outcome. • If the project requires vendor information or information from other cities, the proposal assumes they will promptly respond. If the task requires information or action which vendors cannot promptly provide, the City and Tenco will work to restructure the task to get the next best outcome. • Tenco will provide the City with a preliminary list of charger configurations and design considerations, for prompt City review, so the City can select the preferred configuration. • Performing this CSCEVR task does not preclude the Tenco team from pursuing follow-up bids with the City. • Tenco will respond to 1 round of questions to the Rev 0 report and submit an updated Rev 1 responding to comments. • Tenco is available for additional help and follow ups as an added task. • Tenco is available to help the City of Cupertino write grant applications as an added task. Exh. D-Insurance Requirements for Design Professionals & Consultant Contracts 1 Form Updated Jan. 2022 Consultant shall procure prior to commencement of Services and maintain for the duration of the contract, at its own cost and expense, the following insurance policies and coverage with companies doing business in California and acceptable to City. INSURANCE POLICIES AND MINIMUMS REQUIRED 1. Commercial General Liability (CGL) for bodily injury, property damage, personal injury liability for premises operations, products and completed operations, contractual liability, and personal and advertising injury with limits no less than $2,000,000 per occurrence (ISO Form CG 00 01). If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or it shall be twice the required occurrence limit. a. It shall be a requirement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be made available to the Additional Insured and shall be (i) the minimum coverage/limits specified in this agreement; or (ii) the broader coverage and maximum limits of coverage of any insurance policy, whichever is greater. b. Additional Insured coverage under Consultant's policy shall be "primary and non-contributory," will not seek contribution from City’s insurance/self-insurance, and shall be at least as broad as ISO Form CG 20 10 (04/13). c. The limits of insurance required may be satisfied by a combination of primary and umbrella or excess insurance, provided each policy complies with the requirements set forth in this Contract. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary basis for the benefit of City before the City’s own insurance or self- insurance shall be called upon to protect City as a named insured. 2. Automobile Liability: ISO CA 00 01 covering any auto (including owned, hired, and non-owned autos) with limits no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers’ Compensation: As required by the State of California, with Statutory Limits and Employer’s Liability Insurance of no less than $1,000,000 per occurrence for bodily injury or disease. Not required. Consultant has provided written verification of no employees. 4. Professional Liability for professional acts, errors and omissions, as appropriate to Consultant’s profession, with limits no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. If written on a claims made form: a. The Retroactive Date must be shown and must be before the Effective Date of the Contract. b. Insurance must be maintained for at least five (5) years after completion of the Services. c. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Contract Effective Date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of the Services. EXHIBIT D Insurance Requirements Design Professionals & Consultants Contracts Exh. D-Insurance Requirements for Design Professionals & Consultant Contracts 2 Form Updated Jan. 2022 OTHER INSURANCE PROVISIONS The aforementioned insurance shall be endorsed and have all the following conditions and provisions: Additional Insured Status The City of Cupertino, its City Council, officers, officials, employees, agents, servants and volunteers (“Additional Insureds”) are to be covered as additional insureds on Consultant’s CGL and automobile liability policies. General Liability coverage can be provided in the form of an endorsement to Consultant’s insurance (at least as broad as ISO Form CG 20 10 (11/ 85) or both CG 20 10 and CG 20 37 forms, if later editions are used). Primary Coverage Coverage afforded to City/Additional Insureds shall be primary insurance. Any insurance or self-insurance maintained by City, its officers, officials, employees, or volunteers shall be excess of Consultant’s insurance and shall not contribute to it. Notice of Cancellation Each insurance policy shall state that coverage shall not be canceled or allowed to expire, except with written notice to City 30 days in advance or 10 days in advance if due to non-payment of premiums. Waiver of Subrogation Consultant waives any right to subrogation against City/Additional Insureds for recovery of damages to the extent said losses are covered by the insurance policies required herein. Specifically, the Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by Consultant, its employees, agents and subconsultants. This provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. Deductibles and Self-Insured Retentions Any deductible or self-insured retention must be declared to and approved by the City. At City’s option, either: the insurer must reduce or eliminate the deductible or self-insured retentions as respects the City/Additional Insureds; or Consultant must show proof of ability to pay losses and costs related investigations, claim administration and defense expenses. The policy shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the insured or the City. Acceptability of Insurers Insurers must be licensed to do business in California with an A.M. Best Rating of A-VII, or better. Verification of Coverage Consultant must furnish acceptable insurance certificates and mandatory endorsements (or copies of the policies effecting the coverage required by this Contract), and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements prior to commencement of the Contract. City retains the right to demand verification of compliance at any time during the Contract term. Subconsultants Consultant shall require and verify that all subconsultants maintain insurance that meet the requirements of this Contract, including naming the City as an additional insured on subconsultant’s insurance policies. Higher Insurance Limits If Consultant maintains broader coverage and/or higher limits than the minimums shown above, City shall be entitled to coverage for the higher insurance limits maintained by Consultant. Adequacy of Coverage City reserves the right to modify these insurance requirements/coverage based on the nature of the risk, prior experience, insurer or other special circumstances, with not less than ninety (90) days prior written notice. ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 9/15/2023 (510) 525-8830 (510) 525-8831 20699 Turner Engineering Corporation 2006 Glyndon Avenue Venice, CA 90291 24082 12777 11991 A 1,000,000 D96251452 7/1/2023 7/1/2024 1,000,000 10,000 Included 2,000,000 2,000,000 1,000,000B BAS66481361 7/1/2023 7/1/2024 3,000,000A D96251476 7/1/2023 7/1/2024 3,000,000 C 71774145 1/1/2023 1/1/2024 1,000,000 1,000,000 1,000,000 D PROF LIABILITY JEO0001517 10/20/2022 Per Claim 1,000,000 Per Aggregate 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The following is included on the policy as an additional insured with the 30 days advance notice, if required by a written agreement. Waiver of Subrogation included, form # BP 04 97 01 06. Primary & Non-contributory included, form # BP 14 88 07 13 . Additional Insured: The City of Cupertino, its City Council, officers, officials, employees, agents, servants and volunteers. City of Cupertino Attn: Public Works 10300 Torre Avenue Cupertino, CA 95014-3202 TURNENG-01 QTRUON Harold L Lee & Sons Insurance Services Acrisure LLC400 Estudillo Ave, Ste 212San Leandro, CA 94577CA Lic # 0G47886 ACE Prop&Cas Ins Co Ohio Security Insurance Company Chubb Indemnity Ins. Co. National Casualty Company X 10/20/2023 X X X X X X X X Sandra Lee Kawano / Quyen Truong SLee@Leeins.com / QTruong@Leeins.com x x x x x x Workers' Compensation and Employers' Liability Policy Endorsement NumberNamed Insured TURNER ENGINEERING CORP Policy Number Symbol: Number: (24) 7177-41-45 Policy Period 01/01/2023 TO 01/01/2024 Effective Date of Endorsement 01/01/2023 Issued By (Name of Insurance Company) Federal Insurance Company Insert the policy number. The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy. CALIFORNIA WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT BUSINESSOWNERS BP 04 13 07 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BP 04 13 07 13 © Insurance Services Office, Inc., 2012 Page 1 of 1 ADDITIONAL INSURED – ENGINEERS, ARCHITECTS OR SURVEYORS This endorsement modifies insurance provided under the following: BUSINESSOWNERS COVERAGE FORM Section II – Liability is amended as follows: A.The following is added to Paragraph C. Who Is An Insured: 3.Any architect, engineer or surveyor engaged by you is also an additional insured but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf in connection with your premises or in the performance of your ongoing operations. However: a.The insurance afforded to such additional insured only applies to the extent permitted by law; and b.If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B.With respect to the insurance afforded to these additional insureds, the following is added to Paragraph D. Liability And Medical Expenses Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1.Required by the contract or agreement; or 2.Available under the applicable Limits Of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits Of Insurance shown in the Declarations. Policy Number: D96251452 POLICY NUMBER:D96251452 BUSINESSOWNERS BP 04 97 01 06 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: BUSINESSOWNERS COVERAGE FORM SCHEDULE BP 04 97 01 06 © ISO Properties, Inc., 2004 Page 1 of 1 Paragraph K. Transfer Of Rights Of Recovery Against Others To Us in Section III – Common Policy Conditions is amended by the addition of the following: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products-completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. Name Of Person Or Organization: Blanket - required by contract Information required to complete this Schedule, if not shown above, will be shown in the Declarations. BUSINESSOWNERS BP 14 88 07 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BP 14 88 07 13 © Insurance Services Office, Inc., 2012 Page 1 of 1 PRIMARY AND NONCONTRIBUTORY – OTHER INSURANCE CONDITION This endorsement modifies insurance provided under the following: BUSINESSOWNERS COVERAGE FORM The following is added to Paragraph H. Other Insurance of Section III – Common Policy Conditions and supersedes any provision to the contrary: Primary And Noncontributory Insurance This insurance is primary to and will not seek contribution from any other insurance available to an additional insured under your policy provided that: 1.The additional insured is a Named Insured under such other insurance; and 2.You have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured. Policy Number: D96251452 TURNER ENGINEERING CORPORATION BAS (24) 66 48 13 61 Turner Engineering for Cupertino Sports Center EV Charging Report Final Audit Report 2023-09-27 Created:2023-09-19 By:City of Cupertino (webmaster@cupertino.org) Status:Signed Transaction ID:CBJCHBCAABAAjRITNZgs0F-dDE9A-RqKH-vNzuuZMiY1 "Turner Engineering for Cupertino Sports Center EV Charging R eport" History Document created by City of Cupertino (webmaster@cupertino.org) 2023-09-19 - 8:47:18 PM GMT- IP address: 35.229.54.2 Document emailed to Julia Kinst (juliak@cupertino.org) for approval 2023-09-19 - 8:49:18 PM GMT Document approved by Julia Kinst (juliak@cupertino.org) Approval Date: 2023-09-19 - 8:50:03 PM GMT - Time Source: server- IP address: 216.198.111.214 Document emailed to Araceli Alejandre (aracelia@cupertino.org) for approval 2023-09-19 - 8:50:05 PM GMT Document approved by Araceli Alejandre (aracelia@cupertino.org) Approval Date: 2023-09-19 - 9:22:00 PM GMT - Time Source: server- IP address: 71.204.144.228 Document emailed to dturner@turner-engineering.com for signature 2023-09-19 - 9:22:02 PM GMT Email viewed by dturner@turner-engineering.com 2023-09-19 - 9:22:46 PM GMT- IP address: 66.249.84.225 Email viewed by dturner@turner-engineering.com 2023-09-21 - 4:27:25 PM GMT- IP address: 135.180.192.185 Email viewed by dturner@turner-engineering.com 2023-09-22 - 4:21:37 PM GMT- IP address: 66.249.84.226 Email viewed by dturner@turner-engineering.com 2023-09-24 - 1:53:23 AM GMT- IP address: 135.180.192.185 Email viewed by dturner@turner-engineering.com 2023-09-25 - 3:51:52 AM GMT- IP address: 47.157.91.181 Email viewed by dturner@turner-engineering.com 2023-09-26 - 4:24:22 PM GMT- IP address: 47.157.91.181 Email viewed by dturner@turner-engineering.com 2023-09-27 - 4:24:53 PM GMT- IP address: 47.157.91.181 Signer dturner@turner-engineering.com entered name at signing as David Turner 2023-09-27 - 10:29:34 PM GMT- IP address: 47.157.91.181 Document e-signed by David Turner (dturner@turner-engineering.com) Signature Date: 2023-09-27 - 10:29:36 PM GMT - Time Source: server- IP address: 47.157.91.181 Document emailed to christopherj@cupertino.org for signature 2023-09-27 - 10:29:38 PM GMT Email viewed by christopherj@cupertino.org 2023-09-27 - 10:30:03 PM GMT- IP address: 174.236.64.138 Signer christopherj@cupertino.org entered name at signing as Christopher D. Jensen 2023-09-27 - 10:30:39 PM GMT- IP address: 174.236.64.138 Document e-signed by Christopher D. Jensen (christopherj@cupertino.org) Signature Date: 2023-09-27 - 10:30:41 PM GMT - Time Source: server- IP address: 174.236.64.138 Document emailed to Susan Michael (susanm@cupertino.org) for signature 2023-09-27 - 10:30:42 PM GMT Email viewed by Susan Michael (susanm@cupertino.org) 2023-09-27 - 10:32:36 PM GMT- IP address: 104.47.73.126 Document e-signed by Susan Michael (susanm@cupertino.org) Signature Date: 2023-09-27 - 10:33:35 PM GMT - Time Source: server- IP address: 76.103.131.113 Document emailed to Kirsten Squarcia (kirstens@cupertino.org) for signature 2023-09-27 - 10:33:37 PM GMT Email viewed by Kirsten Squarcia (kirstens@cupertino.org) 2023-09-27 - 10:47:42 PM GMT- IP address: 104.28.123.113 Document e-signed by Kirsten Squarcia (kirstens@cupertino.org) Signature Date: 2023-09-27 - 10:47:55 PM GMT - Time Source: server- IP address: 104.28.124.174 Agreement completed. 2023-09-27 - 10:47:55 PM GMT