CC 11-07-2023 Item No. 6. Unrepresented and Appointed Employees_Supplemental Report
CITY COUNCIL STAFF REPORT
SUPPLEMENTAL 1
Meeting: November 7, 2023
Agenda Item #6
Subject
Approve and update the salary and benefits for the Unrepresented (Management and
Confidential) Employees and Appointed Employees.
Recommended Action
1. Adopt Resolution No. 23‐118 revising the Compensation Program and salary
schedules for the Unrepresented (Management and Confidential) Employees
effective July 1, 2023;
2. Adopt Resolution No. 23‐119 revising the Compensation Program for the
Appointed Employees effective July 1, 2023; and
3. Approve salary realignment for the classification of Environmental Program
Manager to Transportation Manager and Capital Improvement Programs
Manager.)
Background:
Staff’s responses to questions received from councilmember are shown in italics.
Q1: All expense reimbursement requests or final accounting of advances
received from the City Manager must be approved by the City Attorney
Mayor or their designee, on forms determined by the Administrative Services
Department, within 30 calendar days of an expense incurred, and
accompanied by a business purpose for all expenditures and a receipt for each
non‐ per diem item. All expense reimbursement requests or final accounting of
advances received from the City Attorney must be approved by the City
Manager, on forms determined by the Administrative Services Department,
within 30 calendar days of an expense incurred, and accompanied by a
business purpose for all expenditures and a receipt for each non‐ per diem
item.
Question: Will there be concerns when City Manager and City Attorney
approve each other’s Reimbursement requests/final accounting of advances
received? Could an additional staff be authorized/commissioned to “review”
both records? (Mayor Wei)
Staff response: There are no concerns as reimbursement forms are initially reviewed for
accuracy by the Legal Services Manager (for the City Attorney) and the Executive Assistant
(for the City Manager) before submitting for a final form review and approval by the Finance
Manager. Once completed, the forms follow a three‐tier approval process for payment,
including a third review by an Account Clerk II.
Attachments Provided with Original Staff Report:
A – Unrepresented Comp Program - Clean
B – Unrepresented Comp Program - Redline
C – Appointed Comp Program- Clean
D – Appointed Comp Program- Redline
E – Draft Resolution amending the Appointed and Unrepresented Employees'
Compensation Program