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24-015 Sharp Maintenance Agreement for MFP support CUSTOMER CARE MAINTENANCE AGREEMENT SBS NORTHERN CALIFORNIA ACCOUNT ID# SALES REP: ACCOUNT ID# START DATE: Mark Zeman DETAIL OF CHARGES POOL BILLING Base Charge Included in Lease CATEGORY BASE CHARGE SUBTOTALS FREQUENCY CATEGORY INCLUDED IMAGES FREQUENCY EXCESS CHARGE Yes NO BW $79.00 Monthly BW 30,000 Quarterly 0.00790 COLOR $245.00 COLOR 15,000 Quarterly 0.04900 COMMENTS / SPECIAL INSTRUCTIONS POOL MODEL SERIAL # ID # BW Start Meter Color Start Meter Physical Location See Schedule A AUTHORIZATION X I have read and understand our obligations under the terms and conditions stated herein, and on the reverse side thereof, as the only agreement pertaining to the equipment hereunder. No other agreements apply unless expressly noted on the face of this agreement or in the contracts specified above. I understand all meter counts are based on 8.5 X 11 (minimum) single sided images unless otherwise noted. THIS AGREEMENT SHALL NOT BE EFFECTIVE UNLESS SIGNED BY THE CUSTOMER AND SBS CONTRACT MANAGEMENT Maintenance Agreement contracts are non-refundable, non-transferable, and non- cancelable. Price does not include applicable taxes. Sharp Business Systems is a division of Sharp Electronics Corporation. Customer has declined maintenance coverage at this time. The customer understands obtaining maintenance coverage later may incur charges in addition to the normal maintenance charges and has been informed as to the current time and material billing rates. 7-10-23-2023.MA_v. USA-SEC-2023-SBS-00001 (v. 2023.11.15) CUSTOMER BILL TO INFORMATION COMPANY NAME City of Cupertino ADDRESS 10300 Torre Ave. CITY Cupertino STATE California ZIP CODE 95014 BILLING CONTACT PHONE EMAIL ADDRESS POOL CONTRACT NUMBER GROUP IDENTIFIER AUTHORIZING CONTRACT NUMBER (GSA/SOURCEWELL/STATE,ETC.) PURCHASE ORDER NUMBER CUSTOMER LOCATION COMPANY NAME City of Cupertino ADDRESS See Schedule A CITY Cupertino STATE CA ZIP CODE 95014 SERVICE CONTACT Tommy Yu PHONE 650.395.8550 EMAIL ADDRESS tommyy@cupertino.org METER CONTACT PHONE EMAIL ADDRESS MICAS CONTACT PHONE EMAIL ADDRESS SUMMARY TERM: BASE CHARGE TOTAL SMART RATE PRINT SECURITY CONSOLIDATE SBS BILLING? 12 $324.00 Monthly $0.00 Monthly $0.00 YES AGREEMENT ENTITLEMENT Labor Parts Drums B Toner C Toner Staples YES YES YES YES YES YES Sharp Authorization DATE AUTHORIZED CUSTOMER PRINTED NAME AUTHORIZED CUSTOMER SIGNATURE DATE Ashwin Chand Feb 12, 2024 Feb 12, 2024 Tommy Yu Total Count Model Number Serial Number Location Location 2 Address 1 MX-4070V 85105284 Blackberry Farm 21979 San Fernando Ave, Cupertino, CA 95014 2 MX-6070V 85121856 City Hall Clerk1 10300 Torre Avenue, Cupertino, CA 95014 3 MX-6070V 85121886 City Hall Clerk2 10300 Torre Avenue, Cupertino, CA 95014 4 MX-6070V 85121966 City Hall Planning2 10300 Torre Avenue, Cupertino, CA 95014 5 MX-6070V 85121916 City Hall AdminSvcs 10300 Torre Avenue, Cupertino, CA 95014 6 MX-7580N 85141675 City Hall Planning1 10300 Torre Avenue, Cupertino, CA 95014 7 MX-5070V 85132597 McClellan Ranch 22221 McClellan Rd, Cupertino, CA 95015 8 MX-5070V 85135635 Quinlan Community Center Paper Closet 10185 North Stelling Road, Cupertino, CA 95014 9 MX-6070V 85121876 Quinlan Community Center Back Office 10185 North Stelling Road, Cupertino, CA 95014 10 MX-B455W 8F002515 Quinlan Community Center Front Office 10185 North Stelling Road, Cupertino, CA 95014 11 MX-5070V 85136535 Senior Center Front Office 21251 Stevens Creek Blvd, Cupertino, CA 95014 12 MX-6070V 85121366 Senior Center Workroom 21251 Stevens Creek Blvd, Cupertino, CA 95014 13 MX-5070V 85136505 Service Center 10555 Mary Ave, Cupertino, CA 95014 14 MX-5070V 85136515 Sports Center 21111 Stevens Creek Blvd #5701, Cupertino, CA 95014 Customer Signature: City of Cupertino Name Signature Title Date Name Signature Title Date City of Cupertino - Schedule A Vendor Signature: Name Name CITY ATTORNEY CITY CLERK DATE Ashwin Chand Branch Service Manager Feb 12, 2024 Christopher D. Jensen IT Manager Feb 12, 2024 Tommy Yu Feb 12, 2024 MAINTENANCE AGREEMENT TERMS AND CONDITIONS 1. GENERAL SCOPE OF COVERAGE This Agreement covers both the labor and the material for adjustments, repair and replacements of parts (“Maintenance”) as required by normal use of the equipment identified on the front page of this Agreement (“Equipment”). Maintenance does not cover charges for installation, relocating or de-installation of the Equipment. Service necessary to repair damage to the Equipment caused by misuse, abuse, negligence, attachment of unauthorized components, accessories or parts, use of substandard paper or substandard supplies, other causes beyond the control of SBS or such causes which would void the Equipment’s warranty are not covered by this Agreement. Any such repairs identified in the proceeding sentence shall be separately billed to customer and may lead to the termination of this Agreement. In addition, SBS may terminate this Agreement if the equipment is modified, damaged, altered or serviced by personnel other than the SBS Authorized Personnel, or if parts, accessories, or components not meeting machine specifications are added to the Equipment. Maintenance shall not cover charges for repairs needed as a result of Customer or third party modifications to software or hardware. 2. MAINTENANCE VISITS Maintenance visits will be made during standard weekday business hours at the address shown on the first page of this Agreement. Maintenance visits requested for holidays, weekends or after standard business hours may result in additional charges for travel and labor pursuant to SBS’s standard overtime rates in effect at the time of the Maintenance visit. SBS will not connect, disconnect, repair or otherwise service non-Sharp approved attachments, components or accessories. Customer is responsible for disconnecting and reconnecting non-Sharp approved attachments, components or accessories. Maintenance performed during a Maintenance visit includes lubrication and cleaning of the Equipment and the adjustment, repair or replacement of parts described below. SBS reserves the right to exchange unit in certain situations rather than service on site. 3. REPAIR AND REPLACEMENT OF PARTS All parts necessary to the operation of the Equipment requiring replacement due to normal wear and tear, subject to the general scope of coverage, will be furnished free of charge during a service call. 4. MAJOR REPAIRS, REPLACEMENT, AND UPGRADES Major repairs resulting from misuse of the product, overall failure of the Equipment resulting from the normal end of life cycle of the Equipment and other repairs requiring more than customary repair and part replacements (“Overhaul”) shall not be considered covered Maintenance. Should, in the opinion of SBS, an Overhaul be necessary for the Equipment to be in working condition, SBS will submit to the Customer an estimate of needed repairs and their additional cost. If the Customer does not authorize such Overhaul, SBS may, at its option, discontinue Maintenance of the Equipment under this Agreement. Thereafter, SBS may make service available on a “Per Call” basis based upon SBS’s standard rates in effect at the time of service. During the term of this Agreement, if it is determined by SBS, in its reasonable estimation and after reasonable efforts, that Equipment maintained under the scope of this Agreement needs to be replaced or reconditioned due to (a) two service events within a six month time frame or (b) a service event cost exceeding the current market price to replace the machine, SBS has the right to deem Equipment that meets either (a) or (b) as unserviceable upon submission of written notice to Customer. In the event Equipment is deemed unserviceable in accordance with the foregoing sentence, Customer may elect to either (a) have the Equipment reconditioned at Customer's expense, (b) order a new piece of compatible Equipment, or (c) remove this piece of Equipment from the agreement. Addition or Removal of Equipment: Customer is required to immediately notify SBS upon installation of any additional equipment at Customer’s site capable of using SBS supplied toner cartridges. Upon installation, such equipment shall automatically be covered by this Agreement and shall be considered the Equipment for all purposes under this contract, unless SBS determines the new equipment is out of contract scope. Customer is required to notify SBS of any equipment changes or disposition (i.e. physically moved or removed for retirement purposes, etc.). For both additions and deletions to the Equipment, Customer must submit a configuration report generated from the printer to SBS. 5. USE OF SBS SUPPLIES Customer is obligated to use SBS approved supplies under this Agreement. If, however, the Customer uses other than SBS approved supplies (other than paper) and such supplies result, in SBS’s reasonable judgment, additional Maintenance, then SBS may, at its option, assess a surcharge or terminate this Agreement. If SBS terminates this Agreement, SBS may make service available on a “Per Call” basis based upon SBS’s standard rates in effect at the time of service. 6. SUPPLIES Supplies selected, if any, on the front of this Agreement (“Supplies”), shall be included under this Agreement. SBS will provide such selected Supplies to the Customer based upon normal yields. Supplies provided are for use with the Equipment covered by this Agreement only and are not for resale or for use with other equipment. If the Customer’s usage of the Supplies exceeds the normal yields for the Equipment being serviced, SBS will invoice and the Customer agrees to pay, for the excess supplies at SBS’s current retail prices then in effect. SBS reserves the right to charge for supplies and freight. Normal yield is defined as the published industry standard yield for the product model covered under this Agreement. 7. ELECTRICAL REQUIREMENTS In order to ensure optimum performance of the Equipment, Customer must comply with all Sharp required electrical specifications, including but not limited to use of designated circuit and outlets and required voltage requirements. These power standards are required by UL and/or local safety regulations. 8. CHARGES The initial charge for Maintenance under this Agreement is non- refundable and shall be the amount set forth on the first page of this Agreement. At the end of each twelve (12) month period of the Agreement, SBS reserves the right to increase and/or otherwise modify its service rates and services. Customer shall be charged according to the payment cycle indicated on the front page of this Agreement. Customer shall pay all charges within ten (10) days of the date of the SBS invoice. Past due amounts shall accrue interest at a rate not to exceed 1.5% per month. If any Equipment which is subject to this Agreement, or any renewal hereof, is moved to a new SBS service territory, SBS shall have the option of charging the Customer an amount equal to the difference in the published maintenance charges between the current SBS service territory and that of the new SBS service territory (on a pro rata basis). If such Equipment is moved beyond any SBS service territory, SBS reserves the right to cancel this Agreement, upon written notice to the Customer, or SBS may charge (and Customer hereby agrees to pay) a fair and reasonable upcharge for continued service. In so doing SBS may take into account the distance to Customer’s new location and SBS published rates for SBS’s “time and materials”, “Per Call” service. A fuel surcharge may be imposed when fuel prices exceed 10% of the cost of fuel at the execution of this agreement. 9. METER READINGS Customer is obligated to provide meter reading(s) in a timely manner upon request. If the Customer fails or refuses to provide the meter reading in a timely manner, SBS may estimate the meter based upon historical meter readings. The estimated meter will then be applied in the same manner as if the meter had been supplied by the Customer and the Customer agrees to pay any overage charges that may result from the estimated meter reading. A monthly service fee may be assessed if Customer elects for non-participation in the SBS meter collection automation software. 10. TERM This Agreement shall become effective upon SBS’s receipt from Customer of the initial non-refundable maintenance charge, as set forth on the first page of this Agreement, or for such Customers that are to be billed in arrears, upon the date indicated in the “Start Date” portion of the first page of this Agreement. The term of this Agreement shall be as specified on the face page of this Agreement. This Agreement shall automatically renew for additional one year periods unless either party provides the other sixty (60) days written notice of termination prior to the end of the initial term, or any renewal term hereunder. In the event that Customer reaches or exceeds the allowance, as specified on the first page of this Agreement, prior to the expiration of the initial term, or any renewal term under this Agreement, Customer hereby agrees to pay SBS the SBS excess meter rate then in effect and same shall apply to all of Customer’s excess meter amounts, through the end of the term of this Agreement. For this Agreements (not CPC leases) either party shall have the right during any renewal term, or during any second or third term of a multi-term agreement (if applicable) to terminate this Agreement upon sixty (60) days prior written notice to the other. 11. EVENT OF DEFAULT AND TERMINATION The Customer’s failure to pay any amount due under this Agreement, or breach of any other obligation herein shall constitute an Event of Default. Upon an Event of Default, SBS may, in its discretion take any one or more of the following actions: (i) cease performing all Maintenance or any other services under this Agreement; (ii) furnish Maintenance or service upon a prepaid, “Per Call” basis; and/or (iii) terminate this Agreement. Customer shall be obligated to pay any amounts due and owing to SBS within (10) ten days of the expiration or termination of this Agreement. Customer, upon payment of all such amounts due, shall thereafter have no further liability or obligation to SBS whatsoever for any further fees or expenses arising hereunder. In the event SBS terminates this Agreement because of the breach of Customer, SBS shall be entitled to payment for work in progress plus reimbursement for out- of-pocket expenses. 12. INDEMNITY Customer and SBS shall indemnify, save and hold each other, its affiliates, officers, directors, shareholders, employees, agents and representatives and its and their successors and assigns harmless from and against any third party claims, liability, loss, cost, expense or damage whatsoever caused by reason of any breach of this Agreement by the indemnifying party or by reason of any injury, whether to body, property or business or to any other person by reason of any act, neglect, omission or default by the indemnifying party or its employees, agents, vendors, contractors or representatives. Customer and SBS shall defend, at its sole and absolute cost, any action to which this indemnity shall apply. In the event Customer or SBS fail to defend such action the other party may do so and recover from the indemnifying party in addition, all costs and expenses, including, attorneys’ fees in connection therewith. Each party shall be entitled to recover from the indemnifying party, all costs and expenses, including without limitation, attorneys’ fees and disbursement, incurred by the indemnified party in connection with actions taken by the indemnified party or its representatives (i) to enforce any provision of this Agreement; (ii) to effect any payments or collections provided for herein; (iii) to institute, maintain, preserve, enforce and foreclose on the indemnified party’s security interest in or lien on the goods, whether through judicial proceedings or otherwise; or (iv) to defend or prosecute any actions or proceedings arising out of or relating to any transactions witheach other.. The foregoing provisions of this paragraph 12 shall survive the termination or expiration of this Agreement to the extent permitted by Law. 13. ENTIRE AGREEMENT This constitutes the entire Agreement between the parties relating to the subject matter hereof. Any modification to this Agreement must be in writing and signed by both parties. 14. SUCESSORS AND ASSIGNS; TERMINATION Neither party may assign this Agreement or any of its rights or obligations hereunder, without the prior written approval of the other party, which will not be unreasonably withheld, except that either party may assign its obligations and rights to a wholly owned subsidiary, parent corporation, or entity under the same ownership, operation, or control. 15. SEVERABILITY If any provision in this Agreement is held invalid or unenforceable by a body of competent jurisdiction, such provision will be construed, limited or, if necessary, severed to the extent necessary to eliminate such invalidity or unenforceability. The Parties agree to negotiate in good faith a valid, enforceable substitute provision that most nearly affects the Parties’ original intent in entering into this Agreement or to provide an equitable adjustment in the event no such provision can be added. The other provisions of this Agreement shall remain in full force and effect. 16. COUNTERPARTS AND ELECTRONIC SIGNATURES This Agreement may be executed in several counterparts, each of which shall be deemed to be an original and all of which together shall constitute one Agreement binding on all parties hereto, notwithstanding, that all the parties have not signed the same counterpart. A faxed or electronic signature of this Agreement bearing authorized signatures may be treated as an original. 17. WAIVER OF JURY TRIAL ALL PARTIES HERETO IRREVOCABLY WAIVE THE RIGHT TO TRIAL BY JURY. 18. JURISDICTION All parties hereby consent to the exclusive jurisdiction of the Federal Courts located in Essex County, New Jersey and the State Courts located in Bergen County, New Jersey in any proceeding arising out of or relating to this Agreement. 19. LIMITATION OF LIABILITY To the extent permitted by Law, in no event shall SBS be liable to Customer for any special, incidental, consequential, or indirect damages, loss of business profits, business interruption, loss of business information arising out of the inability to use the Equipment. The Customer acknowledges that the Maintenance for MFPs provided by SBS is for the mechanical maintenance of the Equipment only, and that this Agreement does not cover any software, networking or any other connectivity or functionality maintenance, services, or support beyond the MFP. EACH PARTY'S AGGREGATE LIABILITY TO THE OTHER FOR DAMAGES FROM ANY AND ALL CAUSES WHATSOEVER AND REGARDLESS OF THE FORM OF ACTION, WHETHER IN CONTRACT, TORT OR NEGLIGENCE, SHALL BE LIMITED TO THE AMOUNT OF THE AGGRIEVED PARTY'S ACTUAL DIRECT DAMAGES NOT TO EXCEED THE AMOUNT OF FEES PAID BY CUSTOMER TO SBS FOR THE SERVICES DURING THE THREE (3) MONTHS IMMEDIATELY PRIOR TO THE DATE ON WHICH THE CAUSE OF ACTION ACCRUED. 20. THIRD PARTY PRODUCTS Any third party products provided to Customer by SBS, or any third party products that Customer will utilize through SBS’s services, pursuant to this Agreement including but not limited to third party hardware, software, peripherals and accessories (collectively, “Third Party Products”) shall be provided to Customer “as is”. SBS shall use reasonable efforts to assign all warranties (if any) for the Third Party Products to Customer, but will have no liability whatsoever for such Third Party Products. All Third Party Products are provided WITHOUT ANY WARRANTY WHATSOEVER as between SBS and Customer, and SBS shall not be held liable as an insurer or guarantor of the performance or quality of Third Party Products. In no event will SBS be liable for any damages caused by performance or non-performance of any Third Party Product. In addition, SBS assumes no liability for failure of equipment or software or any losses resulting from such failure. 21. PRIVACY Customer and SBS both agree to comply with each of their respective obligations under the applicable information privacy and data protection laws and regulations relating to the protection, disclosure and use of individuals’ personal data now in place or that may come into place during the term of this Agreement (collectively, the “Privacy Laws”). Customer is and shall remain the controller of all of its data for purposes of all Privacy Laws and shall determine the scope, purposes, and manner by which SBS may access such data. SBS shall only access, retain, use or disclose any Customer data as required for the specific purpose of performing the Services. 22. COPYRIGHTS AND OTHER INTELLECTUAL PROPERTY Each party (a “Creating Party”) owns and retains all intellectual property rights in and to all of the Creating Party's works of authorship, including but not limited to all plans, software or software modifications developed by the Creating Party, and all modules derived or created from such materials (collectively, “Creating Party's IP”), provided Creating Party’s IP is not made by using or referencing to the other party’s owned intellectual property rights. The Creating Party's IP may not be distributed or sold in any form or manner without the express written consent of the Creating Party. 23. FORCE MAJEURE SBS shall not be liable to Customer for any failure or delay caused by events beyond SBS’s control, including, without limitation, Customer’s failure to furnish necessary information; sabotage; failure or delays in transportation or communication; boycotts; embargoes; failures or substitutions of equipment; labor disputes; accidents; shortages of labor, fuel, raw materials, machinery, or equipment; technical failures; fire; storm; flood; earthquake; explosion; acts of the public enemy; war; insurrection; riot; public disorder; epidemic; quarantine restrictions; acts of God; acts of any government or any quasi-governmental authority, instrumentality or agency. 24. NO WARRANTY SBS DISCLAIMS ALL WARRANTIES, EXPESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY, TECHNICAL COMPATABILTY, FITNESS FOR USE, OR FITNESS FOR A PARTICULAR PURPOSE. 25. INSURANCE SBS and Customer shall each maintain, at their own expense, all insurance reasonably required in connection with this Agreement, including but not limited to, workers compensation and general liability with a limit not less than $1,000,000 per occurrence. Coverage should be primary and noncontributory for each policy. SBS and its entities, affiliates, etc. should be named as additional insured. A waiver of subrogation should apply. The required insurance coverage shall be issued by an insurance company duly authorized and licensed with the following minimum qualifications in accordance with the latest edition of A.M. Best's Insurance Guide: Financial Stability A+. 26. MISCELLANEOUS Customer is advised to contact SBS prior to updating or changing any application software or operating system. Additional loading of other drivers, utilities, security updates, anti-virus, or other programs to existing workstations/servers that causes SBS supported products to malfunction is not covered under this Agreement and will be billed at the current hourly rate. It is the responsibility of the Customer to perform all necessary backups on the PC or Network prior to any installation or update. SBS bears no responsibility for any damages, data or productivity loss from said PC or Network Devices. Derivative Works: Customer shall not (i) modify, copy or create derivative works based on any SBS Software: (ii) frame or mirror any content forming part of the Software or Services, other than on Customer’s own intranets or otherwise for its own internal business purposes; (iii) reverse engineer the SBS Software. USA-SEC-2023-SBS-164002 (v. 2023.04.13) CERTIFICATE OF COVERAGE PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF EVIDENCE ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE MEMORANDUM(S) OF COVERAGE BELOW. THIS CERTIFICATE OF COVERAGE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING COVERAGE PROVIDER, AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: IF THE CERTIFICATE HOLDER IS AN ADDITIONAL COVERED PARTY, THE MEMORANDUM OF COVERAGE MUST BE ENDORSED. A STATEMENT ON THIS CERTIFICATE DOES NOT CONFER RIGHTS TO THE CERTIFICATE HOLDER IN LIEU OF SUCH ENDORSEMENT(S). IMPORTANT: IF SUBROGATION IS WAIVED, SUBJECT TO THE TERMS AND CONDITIONS OF THE MEMORANDUM(S) OF COVERAGE AN ENDORSEMENT MAY BE REQUIRED. A STATEMENT ON THE CERTIFICATE DOES NOT CONFER RIGHTS TO THE CERTIFICATE HOLDER IN LIEU OF SUCH ENDORSEMENT(S). NAMED COVERED PARTY PROGRAM AFFORDING COVERAGE A: B: C: COVERAGES THIS IS TO CERTIFY THAT THE COVERAGE IS AFFORDED TO THE ABOVE NAMED MEMBER, AS PROVIDED BY THE MEMORANDUM(S) OF COVERAGE, FOR THE PERIOD SHOWN BELOW, NOT WITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE COVERAGE AFFORDED BY THE PROGRAM DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDITIONS OF SUCH MEMORANDUM(S) OF COVERAGE. THE FOLLOWING COVERAGE IS IN EFFECT. JPA LTR TYPE OF COVERAGE MEMORANDUM NUMBER COVERAGE EFFECTIVE DATE (MM/DD/YY) COVERAGE EXPIRATION DATE (MM/DD/YY)LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one fire) $ CLAIMS MADE OCCUR MED EXPENSE (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN’L AGGREGATE LIMIT APPLIES PER:PRODUCTS-COMP/OP AGG $ MEMOR-ANDUM PROJECT LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO $ ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS WORKERS’ COMPENSATION AND EMPLOYERS LIABILITY ANY PROPRIETOR/PARTNER/ EXECUTIVE/OFFICER/MEMBER EXCLUDED? IF YES, DESCRIBED UNDER SPECIAL PROVISION BELOW WCSTATUTORYLIMITS OTHER E.L. EACH ACCIDENT $ E.L. DISEASE – EA EMPLOYEE $ E.L. DISEASE – POLICY LIMIT $ OTHER OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL/PROVISIONS CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED MEMORANDUM(S) OF COVERAGE BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE MEMORANDUM(S) OF COVERAGE PROVISIONS. AUTHORIZED REPRESENTATIVE DATE (MM/DD/YYYY) 1/12/2024 San Francisco-Alliant Insurance Services,Inc. 560 Mission Street,6th Floor San Francisco CA 94105 City of Cupertino c/o Pooled Liability Assurance Network JPA 1750 Creekside Oaks Drive,Suite 200 Sacramento CA 95833 PLAN JPA A 1,000,000 X X GAL 2023-24 7/1/2023 7/1/2024 A 1,000,000 X 7/1/2023GAL2023-24 7/1/2024 Pursuant to the definition of Covered Party in the Liability Memorandum of Coverage,the certificate holder is an additional covered party for covered claims arising out of the covered activity stated below and is subject to the limits stated above. As respects the Customer Care Maintenance Agreement between Sharp Business Systems and City of Cupertino or maintenance and troubleshooting of 15 multifunction printers located throughout City Hall facilities;Sharp Business Systems and its entities and affiliates are named as additional covered parties with regard to any negligent acts or omissions of the City of Cupertino,its officers,official employees and volunteers.Coverage is primary and noncontributory. Sharp Business Systems 100 Paragon Drive Montvale NJ 07645 1750 Creekside Oaks Drive, Suite 200, Sacramento, CA 95833 (800) 541-4591 Fax (916) 244-1199 https://www.planjpa.org/ PLAN JPA Memorandum of Coverage MOC #: GAL 2023-24 MOC Issued Date: 07/01/2023 Who is a Covered Party 3. Any person or organization to whom or to which the Entity is obligated by virtue of a written contract to provide coverage such as is afforded by this Memorandum, but only with respect to: a. Operations performed by the Entity, or b. Operations performed by such person or organization on behalf of the Entity, or c. Property (including vehicles and facilities) owned by the Entity and used by such person or organization, or d. Property (including vehicles and facilities) owned by such person or organization and used by the Entity. Sharp Maintenance Agreement for MFP support Final Audit Report 2024-02-12 Created:2024-02-12 By:Marilyn Pavlov (marilynp@cupertino.org) Status:Signed Transaction ID:CBJCHBCAABAA_s_Cxnu-eZbDSZtnXDMAJzp77KtdVsVH "Sharp Maintenance Agreement for MFP support" History Document created by Marilyn Pavlov (marilynp@cupertino.org) 2024-02-12 - 6:29:20 PM GMT- IP address: 64.165.34.3 Document approved by Marilyn Pavlov (marilynp@cupertino.org) Approval Date: 2024-02-12 - 6:45:55 PM GMT - Time Source: server- IP address: 64.165.34.3 Document emailed to Araceli Alejandre (aracelia@cupertino.org) for approval 2024-02-12 - 6:45:58 PM GMT Document approved by Araceli Alejandre (aracelia@cupertino.org) Approval Date: 2024-02-12 - 7:30:13 PM GMT - Time Source: server- IP address: 71.204.144.228 Document emailed to Mark Zeman (mark.zeman@sharpusa.com) for approval 2024-02-12 - 7:30:17 PM GMT Email viewed by Mark Zeman (mark.zeman@sharpusa.com) 2024-02-12 - 7:31:02 PM GMT- IP address: 54.235.53.171 Document approved by Mark Zeman (mark.zeman@sharpusa.com) Approval Date: 2024-02-12 - 7:34:41 PM GMT - Time Source: server- IP address: 98.255.152.46 Document emailed to ashwin.chand@sharpusa.com for signature 2024-02-12 - 7:34:44 PM GMT Email viewed by ashwin.chand@sharpusa.com 2024-02-12 - 9:05:28 PM GMT- IP address: 13.56.20.218 Signer ashwin.chand@sharpusa.com entered name at signing as Ashwin Chand 2024-02-12 - 9:07:18 PM GMT- IP address: 67.188.86.186 Document e-signed by Ashwin Chand (ashwin.chand@sharpusa.com) Signature Date: 2024-02-12 - 9:07:20 PM GMT - Time Source: server- IP address: 67.188.86.186 Document emailed to christopherj@cupertino.org for signature 2024-02-12 - 9:07:24 PM GMT Email viewed by christopherj@cupertino.org 2024-02-12 - 9:30:35 PM GMT- IP address: 104.47.73.126 Signer christopherj@cupertino.org entered name at signing as Christopher D. Jensen 2024-02-12 - 9:31:05 PM GMT- IP address: 136.24.22.194 Document e-signed by Christopher D. Jensen (christopherj@cupertino.org) Signature Date: 2024-02-12 - 9:31:07 PM GMT - Time Source: server- IP address: 136.24.22.194 Document emailed to Tommy Yu (tommyy@cupertino.org) for signature 2024-02-12 - 9:31:11 PM GMT Email viewed by Tommy Yu (tommyy@cupertino.org) 2024-02-12 - 9:39:00 PM GMT- IP address: 104.47.73.126 Document e-signed by Tommy Yu (tommyy@cupertino.org) Signature Date: 2024-02-12 - 9:52:11 PM GMT - Time Source: server- IP address: 135.180.105.15 Document emailed to Kirsten Squarcia (kirstens@cupertino.org) for signature 2024-02-12 - 9:52:15 PM GMT Email viewed by Kirsten Squarcia (kirstens@cupertino.org) 2024-02-12 - 9:57:26 PM GMT- IP address: 104.47.73.126 Document e-signed by Kirsten Squarcia (kirstens@cupertino.org) Signature Date: 2024-02-12 - 9:57:37 PM GMT - Time Source: server- IP address: 64.165.34.3 Agreement completed. 2024-02-12 - 9:57:37 PM GMT