CC 02-21-2024 Item No. 9 Accept the City Manager's Mid-Year Financial Report for Fiscal Year 2023-24_Written CommunicationsCC 2-21-2024
Item No. 9
Accept the City
Manager's Mid-Year
Financial Report for FY
2023-24
Written Communications
From:Peggy Griffin
To:City Council
Cc:City Clerk
Subject:2024-02-21 City Council Meeting ITEM 9-City Manager"s Mid-Year Report-OLD ITEMS?
Date:Tuesday, February 20, 2024 2:13:34 AM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you
recognize the sender and know the content is safe.
PLEASE INCLUDE THIS EMAIL AND ALL ATTACHMENTS AS PART OF WRITTEN COMMUNICATIONS FOR
THE ABOVE CITY COUNCIL AGENDA ITEM.
Dear Mayor Mohan, Council Members, Budget Manager Leung and Staff,
Thank you for providing Attachment C which contains the list of Carryovers and Adjustments. I see
that the total of these items totals the $64M in carryovers mentioned in the Staff Report. In looking
at the list in Attachment C, some of the items seem to have either been done already or cancelled
due to the budget deficient. I don’t understand why funds are being “carried over” if the projects
are done or sidelined.
Q0: Can items that are no longer planned or have been sidelined be marked as “DEFUNDED” and be
subtracted from the totals?
When the city is financially able to do these items, it can re-fund them since costs will change over
time.
My questions below are specific to Attachment C – Council-approved Adjustments, and
Encumbrance Carryovers:
Q1: Do you have dates or years when each item first appeared on the list?
On Page 1
Q2: Is the City still planning to spend $19.4k on a new logo now? This is not necessary. Wasn’t it
put on hold/sidelined?
Q3: $80k for what community survey?
Q4: ERP implementation. Adjunct Staffing? $720.8k…I thought all the work on the new Torre
building that was purchased and supposed to house the ERC was stopped so why carryover the
money?
On Page 2
Q5: New PT Business Systems Analyst position…I thought we were not hiring?
Q6: PR Strategy items totaling $175k…I do not remember the Council approving PR consultants.
Why does the city need a PR consultant when we have a Communications person?
Q7: Redesign of City Website…$104.4k…Again, why are we doing this if we are trying to save
money?
Q8: Small to Medium Business Resiliency…$500k – When was this approved?
On Page 3 (top)
Q9: These are all Vallco Town Center costs. Are they old/outdated or is it really The Rise?
Q10: Doesn’t the developer pay these costs directly? If not, what is the lag time between incurring
the cost and the developer paying the city?
On Page 3 (bottom)
Q11: The Memorial Park Ponds have already been repurposed. Why is this $1.1M still being carried
over?
Q12: Bike Plan Implementation $8.6M!!! This is HUGE! This must be the entire plan. What is the
date this item was created?
The city does not need to implement the entire bike plan now. Which items have been sidelined?
Defund them.
Q13: City Hall & Community Hall Improvements $454k…Is this really still being done?
On Page 4
Q14: City Hall Annex $1.9M…City Manager Wu said this has been stopped so why do you need
$1.9M?
Q15: Full-size Outdoor Basketball Court is being used right now at Wilson Park. Is it not completed?
Q16: Library Expansion – We were told it was completed. What else is being done for $396k?
Q17: Mary Ave Protected Bikeway $49k…It’s done and being used. Why is this still here?
Q18: School Walk Audit Implementation $939.4k…Is this what is remaining to be done from the
2017 Walk Audit?
I realize this involves a lot of work from all departments to get to this point. I hope some of these
items can be “defunded” or corrected if they are in error.
Sincerely,
Peggy Griffin
From:Kitty Moore
To:Pamela Wu
Cc:City Clerk; Kirsten Squarcia; Lauren Sapudar
Subject:Agenda Item 9 Information Request Written Communications
Date:Monday, February 19, 2024 10:51:52 PM
Hi,
Beginning PDF 172 of the agenda packet there is a list of “Detailed Budget Carryovers,
Council approved Adjustments, and Encumbrance Carryovers.”
Please provide the year each was budgeted for and why the item was not removed from the
budget. Several items appear to be needing revisions and a timeline to do so, can that also be
provided.
Thank you,
Kitty Moore
Kitty Moore
Councilmember
City Council
Kmoore@cupertino.org
(408) 777-1389