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CC 03-05-2024 Item No. 11 Blackberry Farm Golf Course Fee Increase_Written CommunicationsCC 3-05-2024 Item No. 11 Blackberry Farm Golf Course Fee Increase Written Communications From:Kitty Moore To:City Clerk; Kirsten Squarcia; Lauren Sapudar Subject:Written Communications Item 11 Date:Tuesday, March 5, 2024 3:57:15 PM Attachments:Fee Schedule E Recreation.pdf Dear City Clerk, Please include the attachment for Item 11. There is a conflict between Resolution 23-094 on page one of the attachment, and Resolution 04- 350 regarding how fees are set which needs clarification. Thank you, Kitty Moore Kitty Moore​​​​ Councilmember City Council KMoore@cupertino.gov (408) 777-1389 Recreation classes and excursion fees shall be determined as follows: Classes 1.Determine the maximum hourly rate paid to instructor. 2.Multiply the instructor's hourly rate by the number of class meetings. 3.Determine the minimum number of participants and divide into the instructor's cost. 4. Add indirect overhead percent - 32%. 5. Add 20% to establish non-resident fee. 6.Add cost for specialized equipment or supplies. Special Conditions: For classes taught by contract instructors, the indirect overhead is only added to the City's percentage. Excursions 1. Transportation cost divided by the number of participants plus overhead transfer. 2. Add 20% to establish non-resident fee. 3.Add any admission cost, supplies or leadership cost. Additional factors that may be used to determine the class or excursion user fee: The total number of participants in a given activity may generate additional revenue whereby the total program cost may be reduced. Classes that traditionally have waiting lists may have the user fee increased. Programs in competition with adjacent cities or the private sector may require fees to be increased or decreased to remain competitive. Facility Use Fee Schedule (Staff Use Only) CLASSIFICATIONS: and maintain current recognition by the IRS as tax exempt (IRS Form 501c). IRS as tax exempt (IRS Form 501c). show proof of 95014 residency. functions would include parties, banquets, receptions, industrial conferences, seminars, trade shows, etc. Group 4: Non-Residents - Private, special interest or business groups for functions not open to the public. These CITY OF CUPERTINO Resolution 23-094 Fees Effective July 19, 2023 Schedule E - Recreation Group 1: Cupertino-serving non-profits with 1/3 resident membership/participation, a Cupertino business address, or demonstrated service to Cupertino; government organizations; sponsored clubs; functions held by non-profits that are free and open to the Cupertino public. These organizations must show an official structure and status Group 2: Non-resident non-profit recreation, education or community service organizations for functions not open to the public. These organizations must show official structure and status and maintain current recognition by the Group 3: Cupertino Residents - Private, special interest or business groups for functions not open to the public. These functions would include parties, banquets, receptions, industrial conferences, seminars, trade shows, etc. Must ROOM RENTAL SCHEDULE PER HOURS Cupertino Room Mon-Fri up to 5:00pm Overtime Fees*Fri 5:00pm-Sun Overtime Fees* Cupertino Non-Profit (Group 1)$30 $45 $80 $120 Non-Profit (Group 2)$48 $72 $128 $192 Resident (Group 3)$168 $252 $280 $420 Non-Resident (Group 4)$224 $336 $368 $552 Social Room Cupertino Non-Profit (Group 1)$20 $30 $60 $90 Non-Profit (Group 2)$32 $48 $96 $144 Resident (Group 3)$72 $108 $120 $180 Non-Resident (Group 4)$90 $135 $150 $225 Craft Room Cupertino Non-Profit (Group 1)$24 $36 $39 $59 Non-Profit (Group 2)$30 $45 $48 $72 Resident (Group 3)$48 $72 $80 $120 Non-Resident (Group 4)$60 $90 $100 $150 Conference Room Cupertino Non-Profit (Group 1)$10 $15 $25 $38 Non-Profit (Group 2)$16 $24 $40 $60 Resident (Group 3)$31 $47 $52 $78 Non-Resident (Group 4)$39 $59 $65 $98 Security Staff Security staff is required when alcohol is served except for the Conference Room. $43.00 per hour. Minimum of 6 hours. Overtime Fee* Security Deposit A security deposit shall be required for all groups. Security deposit is due at time of reservation. The Department Director may also require or alter a deposit based on the nature of an event, deposits on account for other permits, etc. The security deposit will be refunded if no damage occurs, rooms are left in clean condition, and permits conclude on time. Cupertino Room $500 Social Room $300 Insurance General Liability Insurance may be required as determined by Department and stipulated in Department's Facility Use Insurance Requirement Policy. CITY OF CUPERTINO Resolution 23-094 Fees Effective July 19, 2023 Schedule E - Recreation Quinlan Community Center Rentals exceeding, prior to or following the permitted reservation time, shall be charged the overtime fee for any time up to the first half-hour, and the overtime fee per hour for every hour thereafter. This charge will be deducted from the security deposit. ROOM RENTAL SCHEDULE PER HOUR Mon-Fri Up to 5:00pm Overtime Fees*Fri 5:00pm to Sun Overtime Fees* Cupertino Non-Profit (Group 1)$30 $45 $80 $120 Non-Profit (Group 2)$48 $72 $128 $192 Resident (Group 3)$120 $180 $200 $300 Non-Resident (Group 4)$200 $300 $300 $450 Security Staff Security staff is required when alcohol is served. $43.00 per hour. Minimum of 6 hours. Overtime Fee* Security Deposit A security deposit shall be required for all groups. Security deposit is due at time of reservation. The Department Director may also require or alter a deposit based on the nature of an event, deposits on account for other permits, etc. The security deposit will be refunded if no damage occurs, rooms are left in clean condition, and permits conclude on time. Community Hall $500 Insurance General Liability Insurance may be required as determined by Department and stipulated in Department's Facility Use Insurance Requirement Policy. Cupertino Library: Will be approved for a select number of uses of Community Hall without fee, based on approval from the use of Community Hall. CITY OF CUPERTINO Resolution 23-094 Fees Effective July 19, 2023 Schedule E - Recreation Community Hall Rentals exceeding, prior to or following the permitted reservation time, shall be charged the overtime fee for any time up to the first half-hour, and the overtime fee per hour for every hour thereafter. This charge will be deducted from the security deposit. ROOM RENTAL SCHEDULE PER HOUR WILSON PARK BUILDING/CREEKSIDE/MONTA VISTA - Multi-Purpose Room, Room 5 Mon-Fri Up to 5:00pm Overtime Fees*Fri 5:00pm to Sun Overtime Fees* Cupertino Non-Profit (Group 1)$24 $36 $39 $59 Non-Profit (Group 2)$30 $45 $48 $72 Resident (Group 3)$48 $72 $80 $120 Non-Resident (Group 4)$60 $90 $100 $150 MONTA VISTA - Room 4 Mon-Fri Up to 5:00pm Overtime Fees*Fri 5:00pm to Sun Overtime Fees* Cupertino Non-Profit (Group 1)$20 $30 $32 $48 Non-Profit (Group 2)$24 $36 $40 $60 Resident (Group 3)$38 $57 $64 $96 Non-Resident (Group 4)$48 $72 $80 $120 Resident Non-Resident Bounce House Permit (Memorial and Creekside Park Only)$25 $25 Security Staff Security staff is required when alcohol is served at the Monta Vista - Multi-Purpose Room. $43.00 per hour. Minimum of 6 hours. Overtime Fee* Security Deposit A security deposit shall be required for all groups. Security deposit is due at time of reservation. The Department Director may also require or alter a deposit based on the nature of an event, deposits on account for other permits, etc. The security deposit will be refunded if no damage occurs, rooms are left in clean condition, and permits conclude on time. Creekside Park building and Monta Vista security deposit is $100. If alcohol is served security deposit is $250. Insurance General Liability Insurance may be required as determined by Department and stipulated in Department's Facility Use Insurance Requirement Policy. Wilson Park Building rental would not include access to ceramic wheels, kiln, or specialized art equipment. CITY OF CUPERTINO Resolution 23-094 Fees Effective July 19, 2023 Schedule E - Recreation Monta Vista Recreation Center/Creekside Park Building/Wilson Park Building Rentals exceeding, prior to or following the permitted reservation time, shall be charged the overtime fee for any time up to the first half-hour, and the overtime fee per hour for every hour thereafter. This charge will be deducted from the security deposit. Membership Fees Resident Non-Resident Annual Membership $25 $30 Volunteer Membership*$20 $25 *Members who have volunteered 20+ hours in the previous calendar year qualify for this rate. Non-Member - Additional Fees Resident Non-Resident Visitor Pass (per day)$5 $5 Classes (per class meeting)$10 $10 Day Trips (per trip)$20 $20 Drop-In Rate (Members only) for fitness classes shall be determined by multiplying the per-meeting cost by 1.5. ROOM RENTAL SCHEDULE PER HOUR Reception Hall Mon-Fri Up to 5:00pm Overtime Fees*Fri 5:00pm to Sun Overtime Fees* Cupertino Non-Profit (Group 1)$30 $45 $80 $120 Non-Profit (Group 2)$48 $72 $128 $192 Resident (Group 3)$144 $216 $240 $360 Non-Resident (Group 4)$180 $270 $300 $450 Bay Room/ Arts and Craft Cupertino Non-Profit (Group 1)$22 $33 $36 $54 Non-Profit (Group 2)$27 $41 $45 $68 Resident (Group 3)$43 $65 $72 $108 Non-Resident (Group 4)$54 $81 $90 $135 Classroom Cupertino Non-Profit (Group 1)$20 $30 $32 $48 Non-Profit (Group 2)$24 $36 $40 $60 Resident (Group 3)$38 $57 $64 $96 Non-Resident (Group 4)$48 $72 $80 $120 Conference Room Cupertino Non-Profit (Group 1)$10 $15 $25 $38 Non-Profit (Group 2)$16 $24 $40 $60 Resident (Group 3)$31 $47 $52 $78 Non-Resident (Group 4)$39 $59 $65 $98 Security Staff Security staff is required when alcohol is served at the Reception Hall. $43.00 per hour. Minimum of 6 hours. Overtime Fee* Security Deposit A security deposit shall be required for all groups. Security deposit is due at time of reservation. The Department Director may also require or alter a deposit based on the nature of an event, deposits on account for other permits, etc. The security deposit will be refunded if no damage occurs, rooms are left in clean condition, and permits conclude on time. Reception Hall $500 All Other Rooms $300 Insurance General Liability Insurance may be required as determined by Department and stipulated in Department's Facility Use Insurance Requirement Policy. Rentals exceeding, prior to or following the permitted reservation time, shall be charged the overtime fee for any time up to the first half-hour, and the overtime fee per hour for every hour thereafter. This charge will be deducted from the security deposit. CITY OF CUPERTINO Resolution 23-094 Fees Effective July 19, 2023 Schedule E - Recreation Senior Center Type Resident Non-Resident Passes Day Pass $10 $12 Monthly Memberships One Month Single $65 $78 One Month Couple*$85 $102 One Month Family*$105 $126 One Month Senior $50 $60 One Month Students $30 $36 Annual Memberships One Year Single $440 $528 One Year Couple*$825 $990 One Year Family*$920 $1,104 One Year Senior $395 $474 *Family membership includes up to 2 adults and 1 child under 18. For residents, each additional child is $100 per year or $8 per month. For non-residents, each additional child is $120 per year or $10 per month. *Couple and Family memberships must live in the same household. ROOM RENTAL SCHEDULE PER HOUR Conference Room Current Cupertino Non-Profit (Group 1)$10 Non-Profit (Group 2)$16 Resident (Group 3)$31 Non-Resident (Group 4)$39 Multi-Purpose Room/Sports Court Current Resident $60 Non-Resident $72 1. The Cupertino Tennis Club will be charged $12.00/hour during primetime and $8.00/hour per court during non-primetime for all C.T.C. sponsored activities other than U.S.T.A. leagues and practices. 2. All competitors in C.T.C./U.S.T.A. leagues participating at the Sports Center must purchase an annual membership. CITY OF CUPERTINO Resolution 23-094 Fees Effective July 19, 2023 Schedule E - Recreation Sports Center ADDITIONAL CONDITIONS Memorial Softball Field Cupertino residents/Resident business only $40/2 hrs Non-Residents/Non-Resident business $60/2 hrs Field can be reserved for a maximum of 4 hours. THERE IS NO FEE FOR CURRENT SOFTBALL TEAMS PLAYING IN CUPERTINO LEAGUES Field preparation (includes dragging, watering, chalking, and bases)$37 Field Attendant (2 hour minimum). Field Attendant is required any time lights or field $18/hr preparation is requested. Lights $10/hr Memorial Park Amphitheater Residents/Cupertino Non-Profit $55/2 hours Non-resident/Non-Profit $75/2 hours Memorial Park Gazebo Residents/Cupertino Non-Profit $55/2 hours Non-resident/Non-Profit $75/2 hours Picnic Areas (Daily Rate)Resident Non-Resident Memorial (113 capacity)$113 $154 Linda Vista (136 capacity)$136 $186 Portal (80 capacity)$80 $109 Creekside (80 capacity)$80 $109 Electricity at Memorial or Linda Vista Park $25 $25 Bounce House Permit (Memorial and Creekside Park Rentals Only)$25 $25 Sports Field Fees (Per Athletic Field Use Policy) City of Cupertino at any field and Cupertino Union School District programs at Joint Use Agreement fields No Charge Non-profit organization serving individuals with a disability (*)No Charge Resident, non-profit youth organizations (*)$10/hour/field Non-resident, non-profit youth organizations (*)$30/hour/field Resident adult or for-profit youth organizations (*)$50/hour/field Non-resident adult or for-profit youth organizations $60/hour/field *Sports Field Fees Organization Requirements Non-profit organization serving individuals with a disability: Organizations must provide documentation, subject to review by the Department Director. Resident, non-profit youth organizations: Organizations must maintain Cupertino resident participation of 51% or greater and must be a recognized non-profit 501(c)(3) serving youth ages 18 or younger. Non-resident, non-profit youth organizations: Organizations must be recognized non-profit 501(c)(3) serving youth ages 18 or younger. Resident adult or for-profit youth organizations: Organizations must maintain Cupertino resident participation of 51% or greater. CITY OF CUPERTINO Resolution 23-094 Fees Effective July 19, 2023 Schedule E - Recreation Outdoor Facilities Picnic Areas (Daily Rate) *Resident Non-Resident Area 1 - 250 Person Picnic Area- Blackberry Site $300 $600 Area 2 - 100 Person Picnic Area- Sycamore Site $120 $240 Area 3 - 100 Person Picnic Area- Owl Site $120 $240 Area 4 - 50 Person Picnic Area- Steelhead Site $60 $120 Area 5 - 50 Person Picnic Area- Bobcat Site $60 $120 Area 6 - 25 Person Picnic Area- Acorn Site $30 $60 All Sites- 525 Person Picnic Area $690 $1,380 Pool Pass for Picnic Area Groups $4 $5 Day-Use Pass Only Weekday Tuesday - Friday $6 $8 Weekend Saturday - Sunday $8 $10 Picnic area fees are due in full at the time of reservation. * Organizations may rent multiple areas. Swim Pass Options Resident Non-Resident 10-day Pass $60 $80 Season Swim Pass (May-Sept) Individual Pass $100 $140 2-Person Pass $160 $200 3-Person Pass $170 $210 4-Person Pass $180 $220 5-Person Pass $190 $230 6-Person Pass*$200 $240 *Each additional person added to a 6-person pass $6 $8 *Swim pass prices may be adjusted due to current COVID related restrictions. CITY OF CUPERTINO Resolution 23-094 Fees Effective July 19, 2023 Schedule E - Recreation Blackberry Farm ROOM RENTAL SCHEDULE PER HOUR Contracted Tenants and Partners*No Charge Overtime Charges* Cupertino Non-Profit (Group 1)$30 $45 Non-Profit (Group 2)$48 $72 Resident (Group 3)$55 $83 Non-Resident (Group 4)$88 $132 *Onsite tenants and partnering organizations that have a current lease agreement with the City of Cupertino. Security Staff Security staff is required when alcohol is served at any City facility. $43.00 per hour. Minimum of 6 hours. Overtime Fee* Security Deposit A security deposit of $300 will be due at time of booking for rentals. (except for Contracted Tenants and Partners) Insurance General Liability Insurance may be required as determined by Department and stipulated in Department's Facility Use Insurance Requirement Policy. CITY OF CUPERTINO Resolution 23-094 Fees Effective July 19, 2023 Schedule E - Recreation Environmental Education Center Rentals exceeding, prior to or following the permitted reservation time, shall be charged the overtime fee for any time up to the first half-hour, and the overtime fee per hour for every hour thereafter. This charge will be deducted from the security deposit. Application Fee (per event; non-refundable)$75 Civic Center Plaza - per event day; 500 or fewer attendees $1,000 Memorial Park - half park per event day; 500 or fewer attendees $1,000 Memorial Park - full park per event day; 501 or more attendees $2,000 Event Day Staffing - City Staff At Cost Event Day Staffing - Sheriff's Office At Cost Memorial Park Special Event Permit for nonprofit/civic organizations only. Additional permit fees may be charged for park uses, as determined by the Department Director. Security Deposit A security deposit of $1,000 is due 30 days prior to event. The security deposit payment is required before a Special Event Permit will be issued. Insurance General Liability Insurance is required as stipulated in the Department's Special Events Permit. Garden bed annual assessment $110 Garden bed annual assessment - PG&E CARES Program Discount $55 Garden bed refundable security deposit $150 Garden bed refundable security deposit - PG&E CARES Program Discount $75 Community Gardens CITY OF CUPERTINO Resolution 23-094 Fees Effective July 19, 2023 Schedule E - Recreation Park Special Events Permits Weekends Resident Non-Resident 9-Holes $18 $20 Senior $18 $20 Junior $15 $17 Second 9 Holes (all players)$12 $14 Weekdays 9-Holes $16 $18 Senior $15 $17 Junior $15 $17 Second 9 Holes (all players)$12 $14 Adults (17-50)Jr/Sr Monthly Rate* Cupertino Residents $165 $150 Non-Residents $195 $180 Annual Rate (Weekdays Only) Cupertino Residents $1,310 $1,160 Non-Residents $1,610 $1,460 Semi-Annual Rate (Weekdays Only) Cupertino Residents $710 $630 Non-Residents $870 $790 Super Annual Rate (Good on Weekends & Holidays) Cupertino Residents $1,650 $1,500 Non-Residents $1,950 $1,800 Super Semi-Annual Rate (Good on Weekends & Holidays) Cupertino Residents $880 $800 Non-Residents $1,040 $960 *Monthly rate valid 7 days a week and Holidays. Based on 1/10th of the Super Annual Rate. All Groups and Tournaments pay the 9-Hole rate (Cupertino residents still applies). Staff is authorized to set merchandise fees according to current cost. CITY OF CUPERTINO Resolution 22-049 Fees Effective July 18, 2022 Schedule E - Recreation Blackberry Farm Golf Course Daily Green Fee Schedule CITY OF CUPERTINO Resolution 22-049 Fees Effective July 18, 2022 Schedule E - Recreation Blackberry Farm Golf Course Power Cart Rental Packs 10 Pack $65 $65 20 Pack $120 $120 30 Pack $165 $165 40 Pack $200 $200 50 Pack $225 $225 Rentals Power Cart $7 $7 Pull Cart $3 $3 Soccer Balls $3 $3 Clubs $10 $10 Weekends Adult $15 $15 Junior $12 $12 Spectator Fee $5 $5 Week days Adult $15 $15 Junior $12 $12 Spectator Fee $5 $5 Second 9 holes $12 $14 *Specials will be offered on an on-going basis Daily Foot Golf Fee Schedule CITY OF CUPERTINO Resolution 22-049 Fees Effective July 18, 2022 Schedule E - Recreation Blackberry Farm Golf Course Base Rate 15 16 17 18 18 20 Weekday Weekday Weekday Weekday Savings Senior Adult Senior Adult Weekend Weekend # of Plays per round Res.Res.NR NR Res.NR 10 $1 $140 $150 $160 $170 $170 $190 20 $2 $260 $280 $300 $320 $320 $360 30 $3 $360 $390 $420 $450 $450 $510 40 $4 $440 $480 $520 $560 $560 $640 50 $5 $500 $550 $600 $650 $650 $750 Golf fees may be increased/decreased at the discretion of the City Manager (Resolution No. 04-350) Quick Passes