CC 03-19-2024 Study Session Item No. 1. CIP Fiscal Year (FY) 2024-2025 and Five-year Plan_Desk Item
CITY COUNCIL STAFF REPORT
DESK ITEM
Meeting: March 19, 2024
Study Session Item #1
Subject
Capital Improvement Programs (CIP) Fiscal Year (FY) 2024/2025 and Five‐year
Plan.
Recommended Action
Receive presentation and provide input on the development of the proposed
CIP FY 2024/2025 and five‐year plan.
Background:
Staff’s responses to questions received from councilmember are shown in
italics.
Q1: From the Bollinger Corridor page at https://www.cupertino.org/our‐
city/departments/public‐works/transportation‐mobility/bollinger‐road‐
corridor‐safety‐study, I found the feasibility study report, where two
alternatives were proposed: Alternative A would reduce the two lanes each
direction to one lane; Alternative B would retain the current configuration and
focus improvements on intersections. But the web page did not mention when
was the report put on the Council agenda and when did the Council give
direction to pursue Alternative A? (From the staff report, it seems Alternative
A is already chosen.) (Chao)
Staff response: The Bollinger Road Corridor Safety Study has not yet been presented
to City Council, as no recommendation has been provided for the Options. The City
held a neighborhood meeting on May 19, 2021, and initiated two public outreach
efforts, the first in February of 2021, and the second in May of 2021. The Bike
Pedestrian Commission received the report on July 21, 2021. Due to the report being
prepared during the COVID shelter in place orders, a full‐scale traffic analysis was
postponed until traffic levels returned to normal. A traffic analysis is necessary to
effectively evaluate whether Option A is viable, due to the reduction of traffic lanes
from two to one. Therefore, no recommendation has yet been made regarding the two
options studied in the feasibility report.
Q2: Thank you for providing an update for existing projects, including how
much funding is allocated and how much is remaining. For the 5‐year CIP
plan, there was a table showing funding per year, as many projects are multi‐
year projects. That was helpful too. I donʹt see such a table in this agenda
packet. Would we get that table later? (Chao)
Staff response: The Fiscal Year (FY) 24‐25 Budget request will be fully allocated in
FY24‐25. Most CIP projects require efforts that extend longer than a single fiscal or
calendar year, but all funds for these proposed projects are funded upfront.
Q3: I could not find the Lawson Bikeway project in either the existing or the
new project list. I did find a web page on that project
(https://www.cupertino.org/our‐city/public‐safety‐programs/safe‐routes‐2‐
school/lawson‐bikeway‐feasibility‐study). (Thank you for great information
provided on that page) I see that, from the web page, the next step is to
present the Bike Ped Commission recommendation to the Council? (Chao)
Staff response: The Lawson Bikeway project is currently scheduled to be presented to
City Council on May 21. If City Council makes a recommendation to initiate
improvements, the project would either be established as a Capital Improvement
project, or (if the project scope is minor in nature) improvements may be made
through other operational efforts with funding being provided through donated school
walk audit funds. At this time, no formal project has been declared.
Q4: This is more of a suggestion for future improvement.
The funding for ʺAnnual Playground Replacementʺ has the ʺTotal Est. Budgetʺ
of $1.2M and the FY24‐25 funding at $300k.
A resident who talked to me about this item was confused since he did not
understand that the $1.2M is the funding over 5 years. Perhaps, this could be
clarified with some footnote? (Chao)
Staff response: The “Annual Playground Replacement” project has received $300,000
annually for the last four years – thus $1,200,000 in funding to date. Staff will look for
ways to provide further clarity regarding funding for multi‐year projects.
Q5: I thought the ADA improvement is a state mandate? How come there is
no external funding for such mandate?
What has the city spent so far on this unfunded mandate?
Are there state grants we can apply? Or do we not qualify for them?
(Chao)
Staff response: The City is required to comply with federal law, including the
Americans with Disabilities Act (ADA), regardless of whether funding is provided by
the state or federal government. There are legal standards in place, resulting from case
law, that guide our compliance practices, including the development and
implementation of an ADA Transition Plan that makes effective progress towards
making our facilities more accessible. This annual funding is applied to projects to
continue our efforts to improve accessibility and stay in compliance. Because the City
has been spending on ADA improvements for decades, quantifying the amount spent
is not feasible. Limited external funding exists specific to ADA improvements.
Q6: What is the deadline for the grant funding identified for this project,
Bollinger Road Corridor Design? (Chao)
Staff response: The City has developed a grant agreement with USDT (US Dept. of
Transportation) and is waiting for them to execute the agreement. Once the agreement
is executed, there is a 5‐year limit to expend the SS4A (Safe Streets for All) grant
funds.
Q7: Was the grant specifically for the Bollinger Road project or can the grant
be used for other existing projects? Such as the De Anza bikeway or Stevens
Creek Blvd bikeway? (Chao)
Staff response: The grant application stated the funds are specifically for the Bollinger
Road Project. The project budget is broken into the following four parts: 1) Traffic
Modeling; 2) Community Outreach; 3) Engineering; and 4) Traffic Enforcement for a
total cost of $532,000 to be initiated in 2024.
Q8: Please send me the grant application and the grant description for the
$425,600 grant? (Chao)
Staff response: See Attachment E.
Q9: Another resident pointed out that ʺEmergency vehicles would not be able
to get down Bollinger with only two lanes.ʺ That would be a big concern if the
reduction of lanes might result in delays for ambulance since itʹs a matter of
life and death. Has this issue been evaluated? (Chao)
Staff response: Evaluation of traffic, including emergency access, will be part of this
analysis and design effort.
Q10: For the Bollinger Road Corridor Design project that is proposed, there is
mention of an Alternative A from 2020 Feasibility Study. Could we receive a
report on this 2020 Feasibility Study to know that other Alternatives are listed
on the Study? (Wei)
Staff response: The project includes two options. Both focus on improvements to make
Bollinger Road safer.
Option A is a would reduce the number of travel lanes to one in each direction.
This option provides more safety improvements for pedestrians and bicyclists.
Option B maintains much of the existing street section but focuses
improvements at intersections to make those more comfortable for bikes and
peds. This option does not change the number of travel lanes.
It is important to note that the current project progress is conceptual in nature. There
is much that needs to be done to identify potential improvements, conduct traffic
analyses and engineering, and conduct public outreach. Ultimately the Council will
approve the final design for this project.
There is great information on this project on the website:
https://www.cupertino.org/our‐city/departments/public‐works/transportation‐
mobility/bollinger‐road‐corridor‐safety‐study
Attachments Provided with Original Staff Report:
A. FY 2024‐25 CIP new Project Narratives
B. FY 2024‐25 CIP 5‐year Project Info
C. Master Plans Project Lists
D. Capital Reserve Info
Attachments Provided with Desk Item:
E. 2023 Bollinger Road Corridor Grant documentation
F. 2021 Bollinger Road Corridor Safety Study