TICC 01-03-2024TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Regular Meeting
January 3, 2024, 7:00 p.m.
Conference Room A
10300 Torre Avenue, Cupertino
APPROVED MINUTES
CALL MEETING TO ORDER
Meeting was called to order at 7:08 pm
ROLL CALL
Commissioners Present: Mukesh Garg, Emma Shearin, Rajaram Soundararajan,
Prabir Mohanty
Commissioners absent: Eliza Du
Staff Present: Tommy Yu, Infrastructure (IT) Manager
APPROVAL OF MINUTES
1. Subject: Approve the October 30, 2023, special meeting minutes.
Commissioner Shearin made a motion to approve the October 30, 2023, special meeting
minutes. Vice Chair Soundararajan seconded the motion.
Motion passes 4‐0.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on
any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most
cases, state law will prohibit the commission from making any decisions with respect to a
matter not listed on the agenda.
A. None
NEW BUSINESS
2. Subject: Recognize Vice Chair Soundararajan for his eight years of service to the
Commission
The Commission took turns thanking Vice Chair Soundararajan for his eight years of
service to the Commission, mentioning the various subcommittees he participated on with
the latest being the successful Cyber Security fair.
Staff Liaison Yu expressed his thanks on behalf of the Innovation & Technology
department.
TICC MEETING MINUTES January 3
2
3. Subject: Review TICC 2024 Schedule and Work Plan
The Commission reviewed and discussed the Schedule and Workplan.
The Commission referenced the Cupertino Municipal Code meeting requirements,
specifically citing the following provision, “Commission shall evaluate compliance with
any franchise or other agreement between the City and technology, information, and
communications providers and make recommendations to the City Council,” and requested
staff liaison Yu provide clarity on their scope and responsibilities related to this item at a
2024 regular meeting.
The Commission thanked Staff Liaison Yu.
4. Subject: Discuss City Council Work Program Items for 2024
Chair Garg opened the floor for discussion and recommendation for City Council Work
program items for 2024.
City Manager’s Office staff report was reviewed, which advised the Commission to pick up
to 3 work program items that the Council should focus on from the provided list.
Alternatively, TICC can also propose a new item for consideration.
TICC agreed on License Plate Recognition (LPR) and requested information about status of
the program, since it originated in FY23 from TICC but was moved to Public Safety
Commission in FY24.
As part of the discussion, future cybersecurity education events were considered. In line
with City Budget reductions, Chair Garg requested costs of the Cyber Security 2023 event
for evaluation of future events. Alternatively, the Commission proposed smaller scale
events at the Cupertino Senior Center to focus on cybersecurity scams and issues tailored to
seniors. Staff Liaison Yu referenced PowerPoint informational presentations can be
conducted to reduce staff involvement.
Chair Garg requested a new item: A Study to improve City Governance using Artificial
Intelligence (AI), subject to the scope being further defined as well as the study of AI.
As part of the Chair Garg’s request, the Commission requested a Staff presentation on how
the City is using AI and what the roadmap is, in order to determine if this is a viable work
program item for Council.
A Special Meeting, pending response relating to AI, is tentatively set for February.
TICC MEETING MINUTES January 3
3
The Commission agreed and tabled item accordingly, with Staff Liaison Yu to follow up.
5. Subject: Receive Infrastructure Overview Presentation by Tommy Yu,
Infrastructure Manager.
Staff Liaison Yu presented the Division Overview PowerPoint.
The presentation consisted of:
Division overview
Roles and responsibilities of IT staff
Customer Service
System & Network administration
Security
Business Continuity
STAFF AND COMMISSION REPORTS
6. Receive update from Mayor’s meeting with Commissioners.
No updates provided.
7. Review Mayor’s Meeting 2024 Calendar
No updates provided.
8. Subject: Review Commissioners Report
General updates provided.
FUTURE AGENDA SETTING
ADJOURNMENT
Chair Garg adjourned the meeting at 9:02 pm.
SUBMITTED BY: APPROVED BY:
/s/ Marilyn Pavlov /s/ Mukesh Garg
__________________________________ ________________________________
Marilyn Pavlov, Commission Secretary Mukesh Garg, Chair