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CC 04-16-2024 Item No. 11. Service Level Reductions_Supplemental Report1 CITY COUNCIL STAFF REPORT SUPPLEMENTAL 1 Meeting: April 16, 2024 Agenda Item #11 Subject Potential service-level reductions for the FY 2024-25 Proposed and Final Budgets Recommended Action Provide confirmation on potential service-level reductions for the FY 2024-25 Proposed and Final Budgets Background: Staff’s responses to questions received from councilmembers are shown in italics. Q1: "The following table shows changes to the proposed service-level reductions since they were first introduced on January 17, 2024. Any service-level reductions not listed are assumed to move forward unless Council provides additional direction." Any service-level reduction not listed in the table would assume to "move forward" so the service would be retained or not retained? I assume that it is the later that those services NOT LISTED anywhere in this agenda item would be removed. I see that the attachments for Item 11 does not include the table of all of the service level reductions proposed from the 1/17 meeting. Since those service level reductions NOT LISTED, anywhere in this agenda item, would presume to be removed and this is a study session to have a second look and receive Council direction on ALL service level reductions. It is important to include the table with ALL of the proposed service level reductions for transparency and clarify. Don't you think so? Could you please add the 1/17 attachment with all of the proposed service reduction to this agenda item? (Council member Chao) 2 Staff Response: A link to the January 17, 2024 agenda item was included in Background section of the staff report. Additionally, these materials are attached to this supplemental for your reference. The overall process is as follows: 1. In January, staff provided a list of service level reductions. Council provided direction on those at that meeting – including direction to include some of the items in the upcoming proposed budget; to not include some of the items in the upcoming budget; to look for alternative funding for some; and to provide further information on some. 2. On April 16, staff will respond to the last of those Council directions – to provide further information on some of the items. 3. Staff will utilize the feedback from both meetings to craft the proposed budget, which we will present for Council discussion in May. 4. Following the presentation of the proposed budget, staff will make adjustments as directed by Council and present the final budget for adoption in June. This process aligns with staff’s commitment to bring multiple budget discussions forward with the public and the Council. Q2: There was a long list of proposed service cuts on 1/17 and the time is limited so it was not possible to get information and discuss all of the items. I hope to get the breakdown of the costs for these items that are lumped together so that they could be considered separately. • Elimination of these Work Program items - $75,000 • Enhance the Block Leader Program (grants to Block Leaders for community events): • Diversified Retail to enhance revenue and service • License Plate Readers projects • Reduction in engagement with community. • Reduction in retail diversity. • Reduction in support for law enforcement to locate vehicles and suspects associated with criminal activity. • Reduction in City events and outreach including - $63,166 • the Community Academy, • Public Safety Forum, • State of the City, and CREST Award. • Reduce Funding for Partnerships $69,307 • Reduction in funding for partnerships including Chamber and • Sister Cities. 3 • Reduction in cross cultural exchange and economic development opportunities. Staff response: The costs for the proposed Service Level Reductions from January 17 are provided below: • Elimination of Work Program items - $75,000 • Enhance the Block Leader Program (grants to Block Leaders for community events) - $10,000 1 • Regulate Diversified Retail - $5,000 • License Plate Readers - $60,000 2 • Reduction in City events and outreach including - $63,166 • Community Academy - $10,600 • Public Safety Forum - $5,800 • State of the City and CREST Award - $13,600 • City-Branded Swag - $4,000 • Block Leader - $6,290 • Staff and Community Engagement/Preparedness - $2,876 • Econ Dev Strategy Outreach - $20,000 • Reduce Funding for Partnerships $69,307 • Reduction in funding for partnership with Chamber - $60,000 3 • Reduction in funding for Sister Cities - $8,293 • Reduction in memberships - $1,014 Attachments Provided with Original Staff Report: A – Public Works Sidewalk and Trees Follow-up Attachments Provided with this Supplemental Report: B – Service-Level Reductions Staff Report – 1.17.2024 C – Potential Service-Level Reductions Summary – 1.17.2024 1 Enhance the Block Leader Program was continued into the FY 2024-25 City Work Program on April 3, 2024. The project was originally funded in FY 2023-24, so no additional funding is required for FY 2024-25. 2 License Plate Readers was continued as part of the FY 2024-25 City Work Program on April 3, 2024. The project was originally funded in FY 2023-24, so no additional funding is required for FY 2024-25. 3 The Chamber agreement has since been executed, so this is no longer a service-level reduction.