TICC 03-06-24TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Regular Meeting
March 6, 2024, 7:00 p.m.
Conference Room A
10300 Torre Avenue, Cupertino
APPROVED MINUTES
CALL MEETING TO ORDER
Meeting was called to order at 7:03 pm
ROLL CALL
Commissioners Present: Mukesh Garg, Emma Shearin, Balaram Donthi
Commissioners Remote: Sudeep Kumar
Commissioners tardy: Prabir Mohanty
Staff Present: Bill Mitchell, Chief Technology Officer
Tommy Yu, Infrastructure (IT) Manager
Peter Coglianese, Multimedia Communications Specialist
Commissioner Shearin made a motion to table Agenda Item No. 1 Approval of Minutes and
Item No. 2 New Business after Agenda Item No. 5.
Chair Garg second the motion.
Motion passes 4‐0 with Commissioner Mohanty not present.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on
any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most
cases, state law will prohibit the commission from making any decisions with respect to a
matter not listed on the agenda.
A. None
NEW BUSINESS
3. Receive Video Division Presentation Overview
Staff Liaison Yu introduced Pete Coglianese, Multimedia Communications Specialist.
Multimedia Communications Specialist Coglianese provided a PowerPoint presentation, on
file with the Commission records.
The presentation consisted of:
Team Overview
Program Objectives
TICC MEETING MINUTES March 6
2
Coverage of City Meetings, which includes Televised meetings consisting of City
Council, Planning Commission, and Silicon Valley Clean Energy Authority (SVCEA)
live meetings.
Dissemination of City news and Information, including Public Service
Announcements and City Programs and Achievements. Distribution channels
include: The City Channel, YouTube, Radio Cupertino 1670 AM, and Digital
Signage.
Video System and Engineering ranges from System Design and Engineering,
Troubleshooting and Maintenance, Technical Documentation, and Project
Management.
Audiovisual support includes Staff and Public Training and Support, Zoom webinar
and meting requests, LIVE event support, and technical documentation.
The Commission asked questions.
Commissioner Mohanty entered the conference room.
Mr. Coglianese concluded the presentation by summarizing recent live event productions
and accomplishments.
The Commission thanked Mr. Coglianese for the detailed and interactive presentation.
OLD BUSINESS
4. Subject: Continue Discussion on City Council Work Program Items for 2024 and make
a recommendation
Chair Garg opened the floor for discussion and recommendation for City Council Work
program items for 2024.
The City Manager’s Office staff report was reviewed, which advised the Commission to
pick up to 3 work program items that the Council should focus on from the provided list.
Alternatively, TICC can also propose a new item for consideration.
The Commission discussed two items previously considered for submittal:
1.) Study to improve City Governance using AI: A study for the role of Artificial
Intelligence in City Governance and how it can improve transparency and fiscal
strategy.
Chair Garg made a motion to submit a Study to improve City Governance using AI as a
City Work Program item.
TICC MEETING MINUTES March 6
3
Commissioner Mohanty second the motion.
Motion passes 4‐1 with Commissioner Shearin voting no.
The Commission discussed the second item for submittal.
2.) Educational campaign for Camera Registry Program: An educational campaign to
publicize the Santa Clara County Sheriffʹs Officeʹs Camera Registry Program (CRP) to
improve quality of life for residents.
Commissioner Shearin made a motion to submit an educational campaign to publicize the
Santa Clara County Sheriffʹs Officeʹs Camera Registry Program (CRP) as a City Work
Program item.
Commissioner Kumar second the motion.
Motion passes unanimously.
Staff Liaison Yu concluded discussion by confirming items will be submitted to City
Manager’s Office for consideration.
5. Subject: Review TICC 2024 Schedule and Work Plan
The Commission reviewed and discussed the Schedule and Workplan.
As part of the Workplan document provided, the Commission referenced the Cupertino
Municipal Code Chapter 2.74, specifically citing the following provision in the Roles and
Responsibilities, “Commission shall evaluate compliance with any franchise or other
agreement between the City and technology, information, and communications providers
and make recommendations to the City Council,” and requested staff liaison Yu provide
clarity on their scope and responsibilities.
Staff Liaison Yu relayed as part of the Commission Workplan, staff is working on updating
roles and responsibilities.
The Commission thanked Staff Liaison Yu.
APPROVAL OF MINUTES
1. Subject: Approve the January 3, 2024, regular meeting minutes.
TICC MEETING MINUTES March 6
4
Commissioner Shearin made a motion to approve the January 3, 2024, regular meeting
minutes.
Chair Garg proposed a friendly amendment to the minutes, on page 2, Agenda Item No. 4:
A Study to improve the City Governance using Artificial Intelligence (AI).
Commissioner Shearin accepted the friendly amendment and withdrew her first motion.
Motion passes 3‐2, with Commissioners Kumar and Donthi abstaining.
NEW BUSINESS
2. Subject: Elect Chair and Vice Chair positions
Chair Garg opened the floor for nominations for Chair position.
Chair Garg nominated Commissioner Mohanty for Chair.
Commissioner Kumar seconded the motion.
Commissioner Shearin proposed a substitute motion and nominated herself for Chair.
The motion was not second.
Staff Liaison Yu initiated roll call for the first motion with Commissioner Mohanty
nominated as Chair.
Motion passes 4‐1 with Commissioner Shearin abstaining.
Commissioner Garg made a motion to nominate Commissioner Shearin as Vice Chair.
Commissioner Donthi second the motion.
Commissioner Mohanty proposed a substitute motion and nominated Commissioner
Kumar as Vice Chair.
The motion was not second.
Staff Liaison Yu initiated roll call for the first motion with Commissioner Shearin
nominated as Vice Chair.
Motion passes 3‐2 with Chair Mohanty and Commissioner Shearin abstaining.
TICC MEETING MINUTES March 6
5
STAFF AND COMMISSION REPORTS
6. Receive update from Mayor’s meeting with Commissioners.
No updates provided by Commissioner Garg who attended the January 2024 meeting.
7. Review Mayor’s Meeting 2024 Calendar
Chair Mohanty and Vice Chair Shearin assigned attendance for the Mayor’s meeting.
May (in‐person): Chair Mohanty
July (zoom): Vice Chair Shearin
September (in‐person): Vice Chair Shearin
November (zoom): Chair Mohanty
8. Subject: Review Commissioners Report
General updates provided.
FUTURE AGENDA SETTING
Chair Mohanty and the Commission relayed interest in reviewing proposed TICC Muni
updates and goal setting. Chair Mohanty and Commissioner Kumar expressed interest in
inviting Venmo to provide a presentation to the Commission.
ADJOURNMENT
Chair Mohanty adjourned the meeting at 8: 46 pm.
SUBMITTED BY: APPROVED BY:
/s/ Marilyn Pavlov /s/ Prabir Mohanty
__________________________________ ________________________________
Marilyn Pavlov, Commission Secretary Prabir Mohanty, Chair