CC 05-21-2024 Item No. 4. Accounts Payable_Supplemental Report1
CITY COUNCIL STAFF REPORT
SUPPLEMENTAL 1
Meeting: May 21, 2024
Agenda Item #4
Subject
Ratifying Accounts Payable for the periods ending April 5, 2024; April 12, 2024; April 19, 2024;
and April 26, 2024
Recommended Action
A. Adopt Resolution no. 24-XXX ratifying Accounts Payable for the Period ending April 5,
2024;
B. Adopt Resolution no. 24-XXX ratifying Accounts Payable for the Period ending April 12,
2024;
C. Adopt Resolution no. 24-XXX ratifying Accounts Payable for the Period ending April 19,
2024; and
D. Adopt Resolution no. 24-XXX ratifying Accounts Payable for the Period ending April 26,
2024
Background:
Staff’s responses to questions received from councilmembers are shown in italics.
Q1: What is: 192504036 02/01/2024 Business Class Internet - Mary, Stevens ck, Jan. 2024
$967.39 (Council member Chao)
Staff Response: The charge from Comcast pertains to a backup connection between City Hall and
four separate City locations. These services have been terminated earlier this month as AT&T now
reliably connects these locations to City Hall
Q2: What is: 275450 04/03/2024 10291 Imperial Ave, LMAT 100%, 275450 $50,000.00
(Council member Chao)
Staff Response: The release of a labor and materials bond related to completed improvements for the
project at the address indicated.
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Q3: Justification for taking $900.93 from the BMR housing fund for conference fees?
AlecV03082024 03/08/2024 Reimbursement for Housing CA Conference_03.06.24 - 03.08.24
$900.93, there is another $9.95 transaction for SJ Mercury News and that doesn’t seem right
to me either. (Council member Chao)
Staff Response: Both expenses are appropriately expensed to the BMR Housing Fund as
Administrative Costs, in accordance with Section 2.2.2 (B1) Permitted Use of Fees of the BMR,
BMR Program Administration.
Q4: I was unable to find a contract in public records for FRSecure. Can you make sure that
all contracts are posted under agreements?
39385 04/05/2024 Open Accounts Payable FRSecure LLC $10,437.50 Invoice Date
Description Amount BD0004829 03/25/2024 Risk Assessment L2 2023 Final 50% Payment -
Project Completed $10,437.50 (Council member Chao)
Staff Response: The question is not germane to the agenda item.
Q5: Note – A/P is inconsistent wrt to child support / garnishment and I think that all names
should be redacted (Council member Chao)
Staff Response: The County requires the City to include employee names and other information on
all remitted garnishments to ensure accurate application to the correct accounts. Garnishment
orders are public records, and the redaction of the names would not likely be justified under the
California Public Records Act.
Q6: I see that we did legal advertising for the Teen Commission Vacancy here, WORLD
JOURNAL SF LLC. Did we advertise elsewhere? (Council member Chao)
Staff Response: The question is not germane to the agenda item.
Q7: There are a number of businesses that do business with the City in Cupertino that do
not have business licenses. Can you please check that they have business licenses before
they are paid? (Council member Chao)
Staff Response: The question is not germane to the agenda item.
Attachments Provided with Original Staff Report:
A – Draft Resolution 4.5.24
B – Weekly AP Payment Register for the Period Ending 4.5.24
C – Draft Resolution 4.12.24
D – Weekly AP Payment Register for the Period Ending 4.12.24
E – Draft Resolution 4.19.24
F – Weekly AP Payment Register for the Period Ending 4.19.24
G – Draft Resolution 4.26.24
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H – Weekly AP Payment Register for the Period Ending 4.26.24