24-038 Amendment #1 dated 5-23-24 Klarity Consulting, LLC. for Executive Coaching and Mentoring Services1
FIRST AMENDMENT TO AGREEMENT 852 BETWEEN
THE CITY OF CUPERTINO AND KLARITY
CONSULTING, LLC. FOR EXECUTIVE COACHING
AND MENTORING SERVICES
This First Amendment to Agreement 852 is by and between the City of Cupertino, a
municipal corporation (hereinafter "City") and Klarity Consulting, LLC, a Sole Proprietor
(“Contractor”) whose address is 297 Campina Court, Fremont, CA 94539, and is made with reference
to the following:
RECITALS:
A. On April 12, 2024 Agreement 852 (“Agreement”) was entered into by and between
City and Contractor for Executive Coaching and Mentoring Services.
B. City and Contractor desire to modify the Agreement on the terms and conditions set
forth herein.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as
follows:
1. Paragraph 2.1 of the Agreement is modified to read as follows:
Contractor agrees to provide the services and perform the tasks (“Services”) set forth in detail
in the Scope of Work, attached here and incorporated as Exhibit A-1. Contractor further agrees
to carry out its work in compliance with any applicable local, State, or Federal order regarding
COVID-19.
Exhibit A of the Agreement is replaced with a new Exhibit A-1 attached hereto.
2. Paragraph 3.1 of the Agreement is modified to read as follows:
This Agreement begins on the Effective Date and ends on June 30, 2025 (“Contract Time”),
unless terminated earlier as provided herein. Contractor’s Services shall begin on the
effective date and shall be completed by June 30, 2025.
Exhibit B of the Agreement is replaced with a new Exhibit B-1 attached hereto.
3. Paragraph 4.1 of the Agreement is modified to read as follows:
City will pay Contractor for satisfactory performance of the Services an amount that will be
based on actual costs but that will be capped so as not to exceed $150,000 (“Contract Price”),
based upon the scope of services in Exhibit A-1 and the budget and rates included in Exhibit
C-1.
Exhibit C of the Agreement is replaced with a new Exhibit C-1 attached hereto.
2
4. Except as expressly modified herein, all other terms and covenants set forth in the Agreement
shall remain the same and shall be in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this modification of Agreement
to be executed.
CITY OF CUPERTINO
By
Title
Date
APPROVED AS TO FORM
City Attorney
ATTEST:
City Clerk
Date
KLARITY CONSULTING, LLC.
By
Title
Date
Ashwini Kantak
CEO
05/23/2024
Christopher D. Jensen
City Manager
05/23/2024
05/23/2024
3
EXPENDITURE DISTRIBUTION
Agreement Cost
Original $7,200
1st Amendment $142,800
Total $150,000
EXHIBIT A-1
Scope of Work
Original Agreement:
This agreement is for Consultant, Klarity Consulting, LLC, to conduct executive coaching and mentoring
services with the City Manager to inspire new ways of thinking, help develop strategies for addressing
specific challenges, and raise performance.
The executive coaching services will be provided by Dave Sykes. He will work closely with the City
Manager to develop a coaching plan that is tailored to the City’s needs and style. One-on-one coaching
sessions will be scheduled on an as needed basis (weekly, bi-weekly, or monthly basis) at the hourly rate
described in Exhibit C. Coaching sessions will be engaging and interactive and a flexible approach will be
used to achieve results.
1st Amendment:
The Consultant’s services will also include:
1. Serving as Operations Advisor to the City Manager
a. Reviewing staff reports, staff recommendations, budget proposals, and other critical
issues and making recommendations to help align decision making with industry
standards
2. Providing Executive Coaching to the Deputy City Manager, Department Heads, and other Senior
staff members as identified by the City Manager
3. Serving as Special Projects Advisor
a. Performing reviews and analyses of critical projects and providing recommendations to
mitigate risks and ensure project objectives and schedules are achieved
4. Generating Organizational and Process Evaluation
a. Reviewing current processes and organizational structure and identifying areas needing
improvement and developing recommendations for increasing efficiency
Items 1-4 listed above will also be performed on an as needed basis at the hourly rate described in
Exhibit C.
EXHIBIT B-1
Schedule of Performance
The duties outlined in Exhibit A-1 are estimated to conclude by June 30, 2025.
EXHIBIT C-1
Cost Summary
The work outlined in Exhibit A-1 will be charged at a rate of $240 per hour, with a not to exceed amount
of $150,000, which will provide for a total of 625 hours for duties outlined in Exhibit A-1.
Executive Coaching and Mentoring Services -
Klarity Consulting, LLC. / City of Cupertino
Final Audit Report 2024-05-23
Created:2024-05-22
By:Webmaster Admin (webmaster@cupertino.org)
Status:Signed
Transaction ID:CBJCHBCAABAAoO2s3NZUDtVP6f5ZmSVKGhLN2achOSpl
"Executive Coaching and Mentoring Services - Klarity Consulting
, LLC. / City of Cupertino" History
Document created by Webmaster Admin (webmaster@cupertino.org)
2024-05-22 - 6:42:13 PM GMT- IP address: 35.229.54.2
Document emailed to Araceli Alejandre (aracelia@cupertino.org) for approval
2024-05-22 - 6:44:56 PM GMT
Document approved by Araceli Alejandre (aracelia@cupertino.org)
Approval Date: 2024-05-22 - 6:49:58 PM GMT - Time Source: server- IP address: 71.204.144.228
Document emailed to akantak@klarityconsulting.net for signature
2024-05-22 - 6:50:00 PM GMT
Email viewed by akantak@klarityconsulting.net
2024-05-22 - 7:32:22 PM GMT- IP address: 104.28.123.112
Signer akantak@klarityconsulting.net entered name at signing as Ashwini Kantak
2024-05-23 - 1:05:40 AM GMT- IP address: 49.47.3.77
Document e-signed by Ashwini Kantak (akantak@klarityconsulting.net)
Signature Date: 2024-05-23 - 1:05:42 AM GMT - Time Source: server- IP address: 49.47.3.77
Document emailed to Christopher Jensen (christopherj@cupertino.org) for signature
2024-05-23 - 1:05:43 AM GMT
Email viewed by Christopher Jensen (christopherj@cupertino.org)
2024-05-23 - 1:45:31 AM GMT- IP address: 174.194.132.188
Signer Christopher Jensen (christopherj@cupertino.org) entered name at signing as Christopher D. Jensen
2024-05-23 - 1:45:57 AM GMT- IP address: 174.194.132.188
Document e-signed by Christopher D. Jensen (christopherj@cupertino.org)
Signature Date: 2024-05-23 - 1:45:59 AM GMT - Time Source: server- IP address: 174.194.132.188
Document emailed to Pamela Wu (pamelaw@cupertino.org) for signature
2024-05-23 - 1:46:00 AM GMT
Email viewed by Pamela Wu (pamelaw@cupertino.org)
2024-05-23 - 4:36:10 PM GMT- IP address: 104.47.74.126
Document e-signed by Pamela Wu (pamelaw@cupertino.org)
Signature Date: 2024-05-23 - 4:36:21 PM GMT - Time Source: server- IP address: 64.165.34.3
Document emailed to Kirsten Squarcia (kirstens@cupertino.org) for signature
2024-05-23 - 4:36:23 PM GMT
Email viewed by Kirsten Squarcia (kirstens@cupertino.org)
2024-05-23 - 4:39:37 PM GMT- IP address: 104.47.73.126
Document e-signed by Kirsten Squarcia (kirstens@cupertino.org)
Signature Date: 2024-05-23 - 4:39:48 PM GMT - Time Source: server- IP address: 73.241.178.249
Agreement completed.
2024-05-23 - 4:39:48 PM GMT