22-001 Amendment #1 dated 6-18-24 Grace Duval for Fitness Instruction1
FIRST AMENDMENT TO AGREEMENT 22-001
BETWEEN THE CITY OF CUPERTINO AND GRACE
DUVAL FOR FITNESS INSTRUCTION
This First Amendment to Agreement 22-001 is by and between the City of Cupertino, a
municipal corporation (hereinafter "City") and GRACE DUVAL, a Sole Proprietorship/Individual
(“Contractor”) whose address and is made
with reference to the following:
RECITALS:
A. On July 06, 2022, Agreement 22-001 (“Agreement”) was entered into by and between
City and Contractor for Fitness Instruction.
B. City and Contractor desire to modify the Agreement on the terms and conditions set
forth herein.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as
follows:
1. Paragraph 3 of the Agreement is modified to read as follows:
Term. This contract begins on the Effective Date and ends on 06/30/2025 (“Contract
Time”), unless extended or terminated as provided herein. Time is of the essence and
Contractor must have sufficient time, resources, and qualified staff to deliver the Services
as required. Contractor must promptly notify City of any actual or potential delays to afford
the Parties adequate opportunity to address or mitigate such delays. The City’s appropriate
department head or the City Manager may extend the Contract Time through a written
amendment to this Agreement, provided such extension does not include additional contract
funds. Extensions requiring additional contract funds are subject to the City’s purchasing
policy.
2. Paragraph 4 of the Agreement is modified to read as follows:
Compensation. City will pay Contractor for satisfactory performance of the Services an
amount that will be based upon actual costs but that will be capped so as not to exceed
$37,000.00 (“Contract Price”), based upon the Scope of Services, budget, performance
schedule, and rates included in Exhibit A. The maximum compensation includes all costs,
expenses, and reimbursements and will remain in place even if Contractor’s actual costs
exceed the capped amount. Contractor must submit invoices and the information required
in Exhibit A in order to receive payment. City will compensate Contractor within thirty (30)
days after approval of written invoices.
Invoices are subject to review and audit by City during regular business hours upon 24
hours’ notice. Contractor must maintain complete and accurate records of payrolls,
expenditures, disbursements and other cost items charged to City or establishing the basis
for an invoice, for a minimum of four (4) years from the date of the final payment.
3. Exhibit A of the Agreement is modified as follows, under the following section(s):
Compensation for CONTRACTOR Services
Contractor shall be compensated for services performed pursuant to this Agreement.
For the Sports Center and Quinlan Community Center, $44/hour.
For the Senior Center: seventy percent (70%) of revenue generated from the member rate per
2
participant, plus seventy percent (70%) of the revenue from drop-in passes.
City and Contractor may mutually agree for Contractor to teach a class online rather than in
person, provided the City and Contractor reach agreement for compensation for that online
class. Compensation for that online class shall be specified in writing in a separate side
agreement before online instruction for a class begins.
The total compensation to the Contractor shall not exceed $37,000.00.
4. Except as expressly modified herein, all other terms and covenants set forth in the
Agreement shall remain the same and shall be in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this modification of Agreement
to be executed.
CITY OF CUPERTINO
By
Title
Date
APPROVED AS TO FORM
City Attorney
ATTEST:
City Clerk
Date
GRACE DUVAL
Title
Date
EXPENDITURE DISTRIBUTION
Item PO Number Amount
Base Amount 2023-51, 2023-50, 2023-52,
2024-52, 2024-53, 2024-54 29,000.00
Amendment 1 8,000.00
- - 37,000.00
Fitness instructor
Jun 18, 2024
Christopher D. Jensen
Director of Parks and Recreation
Jun 18, 2024
Jun 18, 2024
Fitness Instruction
Final Audit Report 2024-06-19
Created:2024-06-18
By:Webmaster Admin (webmaster@cupertino.org)
Status:Signed
Transaction ID:CBJCHBCAABAAYxbyxtAadXwc4ftI_CdOLKw-jhOVNlnc
"Fitness Instruction" History
Document created by Webmaster Admin (webmaster@cupertino.org)
2024-06-18 - 11:39:46 PM GMT- IP address: 35.229.54.2
Document emailed to Araceli Alejandre (aracelia@cupertino.org) for approval
2024-06-18 - 11:40:50 PM GMT
Document approved by Araceli Alejandre (aracelia@cupertino.org)
Approval Date: 2024-06-18 - 11:44:53 PM GMT - Time Source: server- IP address: 71.204.144.228
Document emailed to for signature
2024-06-18 - 11:44:54 PM GMT
Email viewed by
2024-06-19 - 0:04:54 AM GMT- IP address: 146.75.154.0
Signer entered name at signing as Grace Duval
2024-06-19 - 2:31:40 AM GMT- IP address: 99.66.145.23
Document e-signed by Grace Duval (
Signature Date: 2024-06-19 - 2:31:42 AM GMT - Time Source: server- IP address: 99.66.145.23
Document emailed to Christopher Jensen (christopherj@cupertino.org) for signature
2024-06-19 - 2:31:44 AM GMT
Email viewed by Christopher Jensen (christopherj@cupertino.org)
2024-06-19 - 2:32:13 AM GMT- IP address: 104.47.73.254
Signer Christopher Jensen (christopherj@cupertino.org) entered name at signing as Christopher D. Jensen
2024-06-19 - 2:32:27 AM GMT- IP address: 64.165.34.3
Document e-signed by Christopher D. Jensen (christopherj@cupertino.org)
Signature Date: 2024-06-19 - 2:32:29 AM GMT - Time Source: server- IP address: 64.165.34.3
Document emailed to Rachelle Sander (rachelles@cupertino.org) for signature
2024-06-19 - 2:32:30 AM GMT
Email viewed by Rachelle Sander (rachelles@cupertino.org)
2024-06-19 - 2:32:49 AM GMT- IP address: 104.47.73.254
Document e-signed by Rachelle Sander (rachelles@cupertino.org)
Signature Date: 2024-06-19 - 2:33:05 AM GMT - Time Source: server- IP address: 67.164.5.104
Document emailed to Kirsten Squarcia (kirstens@cupertino.org) for signature
2024-06-19 - 2:33:06 AM GMT
Email viewed by Kirsten Squarcia (kirstens@cupertino.org)
2024-06-19 - 4:01:23 AM GMT- IP address: 104.47.74.126
Document e-signed by Kirsten Squarcia (kirstens@cupertino.org)
Signature Date: 2024-06-19 - 4:01:32 AM GMT - Time Source: server- IP address: 64.165.34.3
Agreement completed.
2024-06-19 - 4:01:32 AM GMT