TICC 05-01-24TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Regular Meeting
May 1, 2024, 7:00 p.m.
Quinlan Conference Room
10185 N. Stelling Road
APPROVED MINUTES
CALL MEETING TO ORDER
Meeting was called to order at 7:01 pm
ROLL CALL
Commissioners Present: Prabir Mohanty, Emma Shearin, Mukesh Garg, Balaram
Donthi, Sudeep Kumar
Staff Present: Tommy Yu, Infrastructure (IT) Manager
APPROVAL OF MINUTES
1. Subject: Approve the March 6, 2024, regular meeting minutes.
Chair Mohanty made a motion to approve the March 6, 2024, regular meeting minutes.
Vice Chair Shearin second the motion.
Motion passes unanimously.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on
any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most
cases, state law will prohibit the commission from making any decisions with respect to a
matter not listed on the agenda.
A. Cupertino Resident Rhoda Fry spoke regarding the City’s previous External
Auditor, Crowe LLP, Management letter dated March 31, 2023.
NEW BUSINESS
2. Provide update on proposed Amendments to TICC Cupertino Municipal Code
Chapter 2.74
Staff Liaison Yu, provided a brief update to the Commission:
Regarding next steps to the proposed Amendments to TICC Cupertino Municipal Code
Chapter 2.74, he relayed staff is working in partnership with the City Attorney’s and City
Managers Offices to best present proposed changes. He shared other Commissions may be
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proposing changes, which may change the Council presentation format from individual
commission to multiple commissions.
The Commission asked questions and communicated the importance of updating
Commission roles and responsibilities.
Staff Liaison Yu relayed he will report Commission feedback to City Staff.
OLD BUSINESS
4. Subject: Provide update on City Council Work Program Items for 2024
Staff Liaison Yu provided a brief update to the Commission.
He relayed the City Council heard the Commissions Proposed items at the April 3 meeting.
The specific City Manager’s Office staff report was reviewed, which did not recommend the
Commissions two items:
1.) Study to improve City Governance using AI: A study for the role of Artificial
Intelligence in City Governance and how it can improve transparency and fiscal
strategy.
2.) Educational campaign for Camera Registry Program: An educational campaign to
publicize the Santa Clara County Sheriff's Office's Camera Registry Program (CRP)
to improve quality of life for residents.
Item 1 was not recommended due to Budgetary constraints, and Item 2 was not
recommended as it is currently being worked on as part of the License Plate Reader (LPR)
City Work Program item.
Staff Liaison Yu concluded discussion by confirming items may be resubmitted in the
future once the City has Artificial Intelligence (AI) Policy Adopted and there are reference
cases.
5. Subject: Review TICC 2024 Schedule and Work Plan
The Commission reviewed and discussed the Schedule and Workplan.
As part of Review, Commissioners availability was discussed.
The Commission concluded confirming availability for the next regular meeting on July 3,
2024.
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STAFF AND COMMISSION REPORTS
6. Review Mayor’s Meeting 2024 Calendar
Chair Mohanty and Vice Chair Shearin assigned attendance for the Mayor’s meeting.
May 8th (in-person): Vice Chair Shearin
July 10th (zoom): Chair Mohanty
6. Receive update from Mayor’s meeting with Commissioners.
General updates provided by Chair Mohanty who attended the March 2024 meeting.
7. Subject: Receive Commissioners Report
General updates provided.
FUTURE AGENDA SETTING
Chair Mohanty and the Commission relayed interest in reviewing proposed TICC Muni
updates and goal setting. Chair Mohanty and Commissioner Kumar expressed interest in
inviting Waymo to provide a presentation to the Commission.
ADJOURNMENT
Chair Mohanty adjourned the meeting at 8:06 pm.
SUBMITTED BY: APPROVED BY:
/S/ Marilyn Pavlov /s/ Prabir Mohanty
__________________________________ ________________________________
Marilyn Pavlov, Commission Secretary Prabir Mohanty, Chair