TICC Agenda Packet - 010324CITY OF CUPERTINO
TICC
AGENDA
10300 Torre Avenue, City Hall Conference Room A
Wednesday, January 3, 2024
7:00 PM
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Approve the October 30, 2023, Special Meeting Minutes.
Recommended Action: Approve and file the October 30, 2023, Special Meeting
Minutes.
A - Draft Minutes
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
NEW BUSINESS
2.Subject: Recognize Vice Chair Soundararajan for his eight years of service to the
Commission
Recommended Action: Recognize Vice Chair Soundararajan for his eight years of
service to the Commision
3.Subject: Review TICC 2024 Schedule and Work Plan
Recommended Action: Review TICC 2024 Schedule and WORK Plan
A - Schedule and Work Plan 2024
4.Subject: Discuss City Council Work Program Items for 2024
Recommended Action: Recommend City Council Work Program Items for 2024
Staff Report
A - FY 23-25 Adopted City Work Program
B - Items Not Included in FY 23-25 City Work Program
C - Submission Form
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TICC Agenda January 3, 2024
5.Subject: Receive Infrastructure Overview presentation
Presenter: Tommy Yu, Infrastructure Manager
Recommended Action: Receive and File Infrastructure Overview presentation
A - Infrastructure Division Overview presentation
STAFF AND COMMISSION REPORTS
6.Subject: Receive update from Mayor's Meeting with Commissioners
Recommended Action: Receive update from the Mayor's Meeting with Commissioners
7.Subject: Review Mayor's Meeting 2024 Calendar
Recommended Action: Review and File the Mayor's Meetings 2024 Calendar
A - Mayor's Meeting 2024 Calendar
8.Subject: Receive Commissioners Report
Recommended Action: Receive Commissioners Report
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City’s website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
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2
TICC Agenda January 3, 2024
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
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CITY OF CUPERTINO
Agenda Item
24-12857 Agenda Date: 1/3/2024
Agenda #: 1.
Subject: Approve the October 30, 2023, Special Meeting Minutes.
Approve and file the October 30, 2023, Special Meeting Minutes.
CITY OF CUPERTINO Printed on 12/22/2023Page 1 of 1
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TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Special Meeting
October 30, 2023, 7:00 p.m.
Conference Room A
10300 Torre Avenue, Cupertino
DRAFT MINUTES
CALL MEETING TO ORDER
Meeting was called to order at 7:05 pm
ROLL CALL
Commissioners Present: Mukesh Garg, Eliza Du, Emma Shearin, Rajaram
Soundararajan
Commissioners tardy: Prabir Mohanty
Staff Present: Bill Mitchell, Chief Technology Officer (CTO)
Tommy Yu, Infrastructure (IT) Manager
Chair Garg made a motion to move up item no. 5 before item no. 4.
Commissioner Shearin seconded the motion.
Motion passes 4‐0.
APPROVAL OF MINUTES
1.Subject: Approve the September 5, 2023, special meeting minutes.
Commissioner Shearin made a motion to approve the September 5, 2023, special meeting
minutes. Commissioner Du seconded the motion.
Motion passes 4‐0.
2.Subject: Approve the September 16, 2023, special meeting minutes.
Commissioner Shearin made a motion to approve the September 16, 2023, special meeting
minutes with amendment below:
change the phrase on page 9 from “five Cupertino High School student teams”
to “five high school student teams from Cupertino”
Vice Chair Soundararajan seconded.
Motion passes 4‐0.
ATTACHMENT A
5
TICC SPECIAL MEETING MINUTES October 30
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on
any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most
cases, state law will prohibit the commission from making any decisions with respect to a
matter not listed on the agenda.
A. None
NEW BUSINESS
3. TICC Meeting Calendar through December 31, 2024
CTO Mitchell referenced the Cupertino Municipal Code meeting requirements for the
Commission. The Commission reviewed and discussed the proposed calendar through
December 31, 2024.
Chair Garg made a motion to have TICC meet every other month, starting with Jan 2024 on
the 1st Wednesday of each month, to be in alignment with a week before Mayor’s meeting.
Vice Chair Soundararajan seconded.
Motion passes 4‐0.
5. Cybersecurity 2023 lessons learned
CTO Bill Mitchell delivered staff impressions on the Cybersecurity Event and lessons
learned:
(1) Staff did significant amount of work
(2) Commissioners should not be putting out flyers with City logo
(3) In future, CTO will listen to request and only approve if there’s enough
bandwidth and resources
(4) To maintain impartiality and ethical standards, TIC Commissioners and family
members should not be participating in any events that have any prizes.
(5) Confer with the City Attorney prior to providing any prizes or gifts
4. Discuss Cybersecurity 2023 next steps.
Chair Garg made a motion to apply lessons learned from the Cybersecurity 2023 event,
keep the video as is and no further work or dissemination is required.
Vice Chair Soundararajan seconded.
Motion passes 4‐0.
6
TICC SPECIAL MEETING MINUTES October 30
STAFF AND COMMISSION REPORTS
6. Receive update from Mayor’s meeting with Commissioners.
Chair Garg relayed it was requested at the Mayor’s meeting with the Commissioners
moving forward the Chair and Vice Chair positions must rotate attending.
Commissioner Mohanty joined the meeting at 7:54 pm.
7. Review 2023 and 2024 Activities Calendar
Updates were requested.
8. Subject: Review Action Items List
9. Subject: Review Commissioners Report
No reports provided.
FUTURE AGENDA SETTING
Commission requested Staff provide a Drone Overview presentation.
ADJOURNMENT
Chair Garg adjourned the meeting at 8:08 pm.
SUBMITTED BY: APPROVED BY:
__________________________________ ________________________________
Marilyn Pavlov, Commission Secretary Mukesh Garg, Chair
7
CITY OF CUPERTINO
Agenda Item
24-12866 Agenda Date: 1/3/2024
Agenda #: 2.
Subject: Recognize Vice Chair Soundararajan for his eight years of service to the Commission
Recognize Vice Chair Soundararajan for his eight years of service to the Commision
CITY OF CUPERTINO Printed on 12/22/2023Page 1 of 1
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CITY OF CUPERTINO
Agenda Item
24-12863 Agenda Date: 1/3/2024
Agenda #: 3.
Subject: Review TICC 2024 Schedule and Work Plan
Review TICC 2024 Schedule and WORK Plan
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Technology, InformaƟon, and CommunicaƟons Commission
2024 Schedule and Work Plan
January 3
MeeƟng
March 6
MeeƟng
May 5
MeeƟng
July 3
MeeƟng
September 4
MeeƟng
November 6
MeeƟng
Approve prior meeƟng
minutes
Approve prior meeƟng
minutes
Approve prior meeƟng
minutes
Approve prior meeƟng
minutes
Approve prior meeƟng
minutes
Approve prior meeƟng
minutes
Discuss City Council
Work Program Items
Elect Chair and Vice
Chair posiƟons
tbd tbd tbd tbd
Infrastructure Division
Overview presentaƟon
Video Division Overview
presentaƟon
tbd tbd tbd tbd
Summary of DuƟes – Powers – ResponsibiliƟes of Technology, InformaƟon, and CommunicaƟons Commission
Source: CuperƟno, CA Municipal Code, Chapter 2.74.060: TICC
The CuperƟno Technology, InformaƟon, and CommunicaƟons Commission shall have the following duƟes, powers and responsibiliƟes, and such others as the
members shall be entrusted with by the City Council from Ɵme to Ɵme. The commission shall:
1. Advise the City Council and City Manager on all maƩers relaƟng to technology, informaƟon, and communicaƟons within the city of CuperƟno;
2. Evaluate compliance with any franchise or other agreement between the City and technology, informaƟon, and communicaƟons providers and make
recommendaƟons to the City Council;
3. Conduct periodic reviews of technology, informaƟon, and communicaƟons providers, faciliƟes and products and make recommendaƟons on such
subjects to the City Council;
4. Recommend amendments to the City’s telecommunicaƟons policy of the City Council;
5. Serve as a liaison between the City, the public and the technology, informaƟon, and communicaƟons providers in enhancing informaƟon and
educaƟon. Such acƟviƟes include providing an opportunity for input to residents and disseminaƟng noncommercial, educaƟonal materials about
technology, informaƟon, and communicaƟons services;
6. At the request of the City Manager, provide assistance in examining methods to obtain equivalent franchise fees or other economic benefits from
service providers;
7. Provide support for community access television, especially public and educaƟonal access, and give guidance when needed for development and
implementaƟon of access channels and programming;
8. Recommend ways to foster the City’s best use of technology, informaƟon, and communicaƟons infrastructure and services for the maximum benefit of
the community.
9. Provide educaƟon to the community on the use of technology, informaƟon, and communicaƟons infrastructure and services.
(Ord. 1965, (part), 2005: Ord. 1722, (part), 1996; Ord. 1714, (part), 1996)
10
CITY OF CUPERTINO
Agenda Item
24-12858 Agenda Date: 1/3/2024
Agenda #: 4.
Subject: Discuss City Council Work Program Items for 2024
Recommend City Council Work Program Items for 2024
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COMMISSION STAFF REPORT
Meeting: January 3, 2024
Subject
Discuss City Council Work Program Items for 2024
Recommended Action
Recommend City Council Work Program Items for 2024
Reasons for Recommendation
On April 4, 2023, the City Council approved the FY 2023‐2025 City Work Program,
which included a total of 24 projects. Due to budget constraints, the City Council
approved funding for 15 of the 24 projects for FY 2023‐2024, while the remaining nine
were placed on hold. Attachment A includes details on the adopted 24 projects.
The City Council will be reevaluating all City Work Program items in early Spring 2024.
Staff is requesting that all Commissions review existing work program items and
propose up to three items for Council to consider. These items can be from the nine
items that are currently on hold, listed in Attachment A. They can also be from the other
items that were not selected during the prioritization process, listed in Attachment B.
Commissions can also vote to propose new items as long as they fit the following
criteria:
Timelines are finite in nature, with an expectation of completion within the next
1‐2 fiscal years.
Items are not duplicated in other efforts/programs like Capital Improvement
Program (CIP) projects, General Plan, Climate Action Plan, etc.
Items are not part of general City operations.
Items fit into at least one of the five Council approved Goals (Public
Engagement and Transparency, Transportation, Housing, Sustainability &
Fiscal Strategy, Quality of Life).
Items fit within the Commission’s scope outlined in the Cupertino Municipal
Code.
All proposals must be submitted using Attachment C. These proposals will be
consolidated and submitted for Council consideration in early spring.
12
Sustainability Impact
No impact.
Fiscal Impact
Commissioners should keep the City’s budget in mind when proposing new items for
Council consideration.
California Environmental Quality Act
Not Applicable
_____________________________________
Prepared by: Astrid Robles, Senior Management Analyst
Reviewed by: Tina Kapoor, Deputy City Manager
Attachments:
A – FY 23-25 Adopted City Work Program
B – Items not included in FY 23‐25 City Work Program
C – Submission Form
13
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 1
On April 4, 2023, the City Council approved the FY 2023-2025 City Work Program, which included a total of 24 projects. As part of the City’s
budget reduction strategy, the City Council approved funding for 15 of the 24 projects for FY 2023-2024. The remaining nine projects will be
considered for funding next year. Details and the breakdown of each year’s projects can be found in the two tables below.
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Hi
g
h
5
Vision Zero (3)
*Bike Ped
Commission
Develop a Vision Zero Policy and
Action Plan and hire a consultant.
The Plan will guide policies and
programs with the goal of eliminating
fatalities on Cupertino roadways.
Special emphasis will be placed on
routes to, and streets surrounding,
Cupertino schools.
$20,000
additional
(Vision Zero is
currently funded
with $80K (100-
88-844 750-040).
March 2023
-December
2023
Public Works 400 hrs/
$105,000
Transportation
4
Tree List Project phases:
1)Review and revise development
tree list (per Ch. 14.18: Protected
Trees) with an emphasis on
appropriate trees and native
species.
2)Review, revise, and communicate
street tree list with an emphasis
on appropriate trees and native
species.
3)Develop an Urban Forest program
scope and cost for future
consideration.
1)$50,000
additional
2) $60,000
additional
3)$0
1)January
2024 - June
2024
2)July 2023 -
June 2024
3)July 2023-
June 2024
1)Community
Development
2)Public Works
3)Public Works
1)150 hrs/
$45,000
2) and 3)
200hrs/ $40,000
Sustainability &
Fiscal Strategy
ATTACHMENT A
14
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 2
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Hi
g
h
3
Public Safety
in both
residential/co
mmercial
areas
*Public Safety
Commission
1) Deploy city-owned license plate
readers and implement policies to
allow neighborhood-owned ones.
2) Strengthen Block
Leader/Neighborhood Watch
programs to ensure the leaders
are active and expand the
coverage of active neighborhoods.
3) Explore best practices to deter
crime in commercial areas and
bring options to Council.
1) $60,000
(Already allocated
in FY23)
2) $10,000
additional
3) $0
1) July 2022-
September
2023
2) July 2023-
June 2024
3)July 2023-
June 2024
1) Innovation
Technology
2) City
Manager’s
Office
3) City
Manager’s
Office
1) 100-200 hrs/
$15,000-
$30,000
2) 200 hrs/
$30,000
3) 250 hrs/
$40,000
Quality of Life
3
Senior
Services and
Youth
Engagement
*Teen
Commission
1) Assess Survey results and develop a
plan to increase awareness of
programs and services for seniors
based on gaps identified by the
survey.
2) Connect seniors with youth and
their families with inclusive
activities.
1) $0
2) $20,000
additional
1) July 2023-
June 30, 2024
2) July 2022-
June 30, 2024
Parks and
Recreation
1) 400-500 hrs/
$60,000-
$80,000
2) 200 hrs/
$30,000
Public
Engagement
and
Transparency
3
Dogs Off-
Leash Area
(DOLA)
Programs
*Parks and
Rec
Commission
1) Transition successful trial DOLA
programs to permanent programs
with a staff level permitting process
housed in Parks and Rec
2) Amenities for DOLA programs in
City parks, e.g., water facilities for
dogs, fencing, benches, etc.
1) $5,000
2) $200,000 per
year (already
allocated in CIP:
park amenity
improvements)
1) July 2023-
June 30, 2024
2) July 2023-
June 30, 2024
Parks and
Recreation
1) 600+ hrs/
$93,000+
2) 400hrs+/
$70,000+
(Dependent on
# of amenities)
Quality of Life
15
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 3
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Me
d
i
u
m
2
Preserve
existing and
develop new
BMR/ELI
Housing
*Planning
Commission
Explore opportunities to preserve
existing expiring BMR housing.
Develop ELI (Extremely Low Income)
and BMR housing units for
Developmentally Disabled individuals
(IDD) on City-owned property as well
as the County-owned sites.
$250,000
(already allocated
and will
carryover)
July 2021-
June 2025
Community
Development
1000 hrs/
$305,000
Housing
2
Study Session
on City-
Owned
Properties
Inventory and assess existing facilities
and prepare a long-range planning
report for three City-owned
properties (including, but not limited
to Blesch, Byrne, and Stocklemeir)
$90,000 ($25k for
feasibility study
and $65k for long
range plan)
previously
allocated
July 2023
- June 2025
City Manager’s
Office
100 hrs/
$16,000
Sustainability &
Fiscal Strategy
2
Housing
Element
Update
*Planning
Commission
Update Housing Element and
complete rezoning, General Plan
Amendments and EIR by December
2023.
$630,000
additional
($1,070,000
previously
allocated)
September
2020-January
2024
Community
Development
2000 hrs/
$610,000
Housing
2
Council
Governance
Reform
Package
1. Revised Ethics Policy consistent
with City response to the Civil Grand
Jury Report authorized on 2/21/2023
2. Investigate and report back on
incidents of violations of the
Municipal Code and Ethics Policy
relative to the Council-staff
relationship cited in the Civil Grand
Jury Report
1) $0
2) $25,000
additional (For
both Council and
Commission
Governance
Reform)
1) March 2023
- September
2023
2) March 2023
- September
2023
City Attorney’s
Office/ City
Manager’s
Office
150 hrs/
$30,000
Public
Engagement
and
Transparency
16
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 4
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Me
d
i
u
m
2
Commission
Governance
Reform
Package
1. Revised Commissioner’s Handbook
to align it with Council Procedures
Manual
2. Investigate & report back on
incidents of violations of the Muni
Code re: the Commission-Staff
relationship
3. Realignment of Commissioner
terms of office
4. Establishment/revision of
commissioner qualifications
1) $0
2) $25,000
additional (For
both Council and
Commission
Governance
Reform)
3) $0
4) $0
1) April 2023 -
December
2023
2) March
2023 -
September
2023
3) March
2023 -
October 2023
4) March
2023 -
October 2023
City Attorney’s
Office/ City
Manager’s
Office
150 hrs/
$27,000
Public
Engagement
and
Transparency
2
Whole City
Policy Review
Repeat the 2013 process of compiling
and reviewing all City Policies
including 1) Administrative and 2)
Council policies and provide
recommendations/updates, e.g.
Green Purchasing, Property
Acquisition
1) $10,000
(Already allocated.
This excludes
funds related to
review of Financial
Policies)
2) $0
December
2022-June
2024
Admin
Services/ City
Attorney’s
Office/ City
Manager’s
Office
200-500 hrs/
$30k-$80k
Public
Engagement
and
Transparency
Lo
w
1
Analyze
Potential
Revenue
Resources
Analyze potential revenue resources
such as transient occupancy tax, sales
tax, property tax, utility users’ tax,
the City-owned municipal water
system, and potential lease/rental
income to address possible future
financing challenges.
$50,000 (already
allocated as part
of FY 23 City Work
Program)
March 2023 -
August 2023
Administrative
Services
100 hrs/
$16,000
Sustainability &
Fiscal Strategy
17
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 5
Priority FY 2023-2024 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Lo
w
1
Support for
the Unhoused
*Housing
Commission
Collaborate and fund jointly with
West Valley efforts to address
regional needs and find workable
support for the Unhoused.
$50,000
additional
July 2023 -
June 2025
Community
Development
1000 hrs/
$90,000
Housing
1
Fiscal
Procedures
and Policies
Handbook
Develop the handbook to ensure
standardization of accounting,
budget, investment, procurement
policies, procedures, rules and
regulations.
$45,000 (already
allocated as part
of Moss Adams
Contract)
July 2021-
September
2023
Administrative
Services
200 hrs/
$30,000
Sustainability &
Fiscal Strategy
1
Budget Audit Audit the Budget and Budget Policies. $15,000 (already
allocated as part
of Moss Adams
Contract)
July 2022-
July 2023
Administrative
Services
40 hrs/ $6,000
Sustainability &
Fiscal Strategy
18
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 6
Priority To Be Considered FY 2024-2025 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Hi
g
h
3
Recycled
Water
Feasibility
Study
Develop Recycled Water Feasibility
Study. Include Blackberry Farm
focus and extension of recycled
water from SCVWD.
$200,000 July 2023-
October 2024
Public Works 800 hrs/
$210,000
Sustainability &
Fiscal Strategy
Me
d
i
u
m
2
The Rise:
construction
stakeholder
engagement
Improve engagement with
stakeholders to ensure progress
with construction and reduce
barriers.
$100,000
additional
July 2023 -
June 2025
City Manager’s
Office
700 hrs/
$100,000
Public
Engagement
and
Transparency
2
Revise &
Update Heart
of the City
Special Area
Prioritize following completion of
Housing Element:
1. Address effect of AB 2011 and
build on Housing Element goals to
facilitate housing production in
transit-oriented locations
2. Tailor permissible uses to
revitalize local public-facing
commercial uses
(retail/restaurant/entertainment/p
rofessional office, etc.)
1)$1,000,000
additional
2)$50,000
additional
2) January
2024 - June
2025
3) January
2024 - June
2025
Community
Development
2000 hrs/
$610,000
Quality of Life
2
Homelessness
Jobs Project
and
Transitional
Housing
*Housing
Commission
Continue the Homeless Jobs
program for two individuals for the
third year. Revisit for review and
consider Transitional Housing.
$225,000
additional
July 2023-
June 2024
Community
Development
200 hrs/
$61,000
Housing
19
FY 2023-25 City Work Program
*Projects relevant to Commission Scope 7
Priority To Be Considered FY 2024-2025 City Work Program
Ranking Project Title Description Estimated Budget Est. Timeline Lead
Department
Estimated Staff
Time/Staff Cost Goal
Me
d
i
u
m
2
Privacy
Screening and
Balconies
Code
*Planning
Commission
Prioritize following completion of
Housing Element:
Muni Code (Ch.19.28: R-1 Zones)
Privacy Screening and Balconies.
Update privacy planting list to be
climate appropriate/native
$200,000
additional
January 2024
- January
2025
Community
Development
300 hrs/
$92,000
Quality of Life
2
Pond
Repurposing
at Blackberry
Farm
Repurposing ponds at Blackberry
Farm, focus on groundwater
recharge.
$50,000
additional
July 2023 –
June 2024
Public Works 150 hrs/
$40,000
Quality of Life
Lo
w
1
New Bicycle-
Pedestrian
Plan
*Bike Ped
Commission
1) Update the current Bicycle and
Pedestrian Plans and combine them
to create a comprehensive Active
Transportation Plan.
2) Consider Complete Streets
concepts to enhance the interface
between Active Transportation
improvements and public and
private transportation systems.
$200,000
additional
July 2024 –
December
2025
Public Works 750 hrs/
$200,000
Transportation
1
Real Estate
Purchasing
Policy
Create Real Estate Purchasing
Policy
$75,000
additional
June 2025 City Manager’s
Office
200 hrs/
$30,000
Sustainability &
Fiscal Strategy
1
280 stretch as
scenic
highway
Establish/maintain I-280 as scenic
highway
$25,000
additional
July 2023-
6/30/2024
Public Works 100 hrs/
$30,000
Quality of Life
20
#Project Title Description Goal
1 Student Internship
Program
Implement a program to provide internship opportunities for
high school and community college students.
Public Engagement and Transparency
2 New Bicycle‐Pedestrian
Plan
1. Design a new Bicycle‐Pedestrian Plan to expand on the
expired Bicycle and Pedestrian Plans
2. Integreate Complete Streets concepts to create a better
interface between active transportation and VTA transit
systems
3. Bicycle and vehicular parking standards revision
Transportation
3 Privacy Screening and
Balconies Code
Muni Code: Privacy Screening and Balconies Transportation
4 Infratructure Assessment Perform a Citywide Infrastructure Assessment Transportation
5 Integrated Plan for
Community Engagement
Create Integrated Plan and Database for Community
Engagement. The plan should include all possible
outreach channels, traditional media, newspaper,
including Chinese and other languages, City Channel,
the Scene, social media and influencers. community
leaders, community groups, HOAs, block leader
programs, Chamber and other business groups etc.
Public Engagement and Transparency
6 Development
Accountability
Analyze methods to limit the implementation timeline
for entitled/future projects and encourage
development. Monitor implementation of
development agreements and conditions of approval.
Review and establish accountability in the project
approval process.
Quality of Life
7 Electrification Study Conduct public outreach, policy research, and
coordinate with regional efforts to develop policy
options for electrification of Cupertino's buildings and
transportation systems.
Sustainability
8 Visitor Center Develop an online visitor center/guide so that visitors to
Cupertino know where to go. Ideally a (digital) map to
identify locations to visit or for photo ops to post on
social media.
Public Engagement and Transparency
9 Safe Gun Storage
Ordinance
Research best practices for safe gun storage from
neighboring jurisdictions. Adopt safe gun storage
ordinance to increase public safety for residents.
Quality of Life
10 Sign Ordinance Update Update existing provisions, particularly in the temporary
sign regulations.
Quality of Life
11 Youth Who Work Encourage more youth and young adults in schools to
work and also help small businesses to reduce the
burden caused higher minimum wages. For example,
the City could provide $2/hour to compensate local
small businesses.
Quality of Life
Items Not Included in FY 23-25 City Work Program
ATTACHMENT B
21
_______________________ Commission
2024 City Work Program Recommendations
Project Title Description Goal
1.
2.
3.
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
Select each goal that the project aligns with.
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
Public Engagement & Transparency
Transportation
Housing
Sustainability & Fiscal Strategy
Quality of Life
ATTACHMENT C
22
CITY OF CUPERTINO
Agenda Item
24-12860 Agenda Date: 1/3/2024
Agenda #: 5.
Subject: Receive Infrastructure Overview presentation
Presenter: Tommy Yu, Infrastructure Manager
Receive and File Infrastructure Overview presentation
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Overview
IT Infrastructure
Division Presentation
24
Infrastructure Team
Infrastructure Division:This division provides for all
technology-related support for the citywide management
of information technology services.
Innovation and
Technology Manager –
Infrastructure (1.0)
Business Systems
Analyst (1.0)
Network Specialist
(1.0)
25
Infrastructure Team
Tommy Yu
Infrastructure
Manager
Quinton Adams
Business Systems
Analyst
Toan Quach
Network Specialist
•Project
Management
•Budget /
Procurement
•Staff supervision
•Sr System
admin
•Network admin
•Security admin
•Policies /
Compliance
•Sr System admin
•Network
engineer
•Security
engineer
•Servers/backups
•Firewall /
Network design
•System admin
•Network admin
•Security admin
•E-mail / PRA
•Phone System
•Helpdesk
•Laptop / Hardware
•Wi-Fi / Cameras
•Cabling / Setup
26
Infrastructure Team in action
27
Infrastructure Core OfferingsInfrastructure Core Offerings
Helpdesk & Customer Service
System & Network administration
Security
Business Continuity
28
On/offboarding of employees, equipment and account
setup/retrieval
Front-line support, respond to helpdesk tickets; on-call
after hours
Inventory control, tech refresh of laptops and
accessories
Moves/Adds/Changes; installs, relocations, upgrades
Phone system support: hunt groups, call routing
Helpdesk & Customer ServiceHelpdesk & Customer Service
29
Helpdesk
2,100
Infrastructure
tickets closed
(1/1/23 –
10/24/23)
Average ~250
tickets/month
30
E-mail accounts, network monitoring/alerts; manage Wi-Fi
for staff and guests at City Facilities
LAN – Firewalls, servers (Active Directory, file/print
servers, SQL database etc.)
Wide Area Network – Internet and connectivity to
sites
Virtual Private Network (VPN) – Support telework and
remote access
Backup and recovery of critical data/systems
System & Network administrationSystem & Network administration
31
Inventory at a glance
• Equipment and
services at 14
locations
• Over 1,600+ pieces
of equipment
supported
32
Endpoint protection – Antivirus/Malware/Spyware;
Firewalls
Managed Detection & Response / 24x7 Security
Operations Center - logs
Artificial Intelligence driven Network traffic analysis
Ongoing Phishing campaign and security training
Multi-factor authentication / Mobile Device Management
SecuritySecurity
33
Incident response (breach, outage, ransomware)
Disaster recovery (DR site, get services back online)
Redundancy
Policies, plans, and procedures
Cyber Resilience: Tabletop exercises – Simulated incidents
Business ContinuityBusiness Continuity
34
Classes & Certifications
Certified
Government Chief
Information Officer
(CGCIO)
Public Sector
Leadership
Academy
Staff undergoes
continuous training
on the latest
technologies
35
Resources and Best Practices
Municipal Information Systems Association of
California (MISAC)
Cybersecurity and Infrastructure Security Agency
(CISA)
Multi-State Information Sharing and Analysis Center
(MS-ISAC)
National Institute of Standards and Technology (NIST)
National California Regional Intelligence Center
(NCRIC)
Industry publications, blogs, news sources
36
Project accomplishments
Transition to remote workforce / telework
Deployed Public Wi-Fi at Wilson Park, Creekside Park,
and Portal Park
Traffic Operations Center / adaptive traffic project
Installed security cameras at City Hall, Quinlan,
Blackberry Farm/Golf, Senior Center, Service Center
and Sports Center
Quinlan BEAM interactive Augmented Reality system
Cybersecurity Public Education & Science Fair event
Rolled out Cupertino.gov e-mail address
37
Upcoming Projects 2023-2024
Datacenter Tech refresh (server and storage
environment)
Air-gapped backup solution
Network & Physical Penetration test
Planning for future cybersecurity exercises
Security cameras at McClellan, Quinlan, and Senior
Center
38
Q&A
39
CITY OF CUPERTINO
Agenda Item
24-12861 Agenda Date: 1/3/2024
Agenda #: 6.
Subject: Receive update from Mayor's Meeting with Commissioners
Receive update from the Mayor's Meeting with Commissioners
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CITY OF CUPERTINO
Agenda Item
24-12864 Agenda Date: 1/3/2024
Agenda #: 7.
Subject: Review Mayor's Meeting 2024 Calendar
Review and File the Mayor's Meetings 2024 Calendar
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ATTACHMENT A
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Mayor’s Meeting 2024 Calendar
JANUARY 10
Mayor’s Mtg. in‐person 6‐7:30 pm
at Quinlan Center
Chair/Vice Chair
FEBRUARY
Canceled
MARCH 13
Mayor’s Mtg. Zoom,
6 ‐7:30 pm
Chair/Vice Chair
APRIL
Canceled
MAY 8
Mayor’s Mtg. in‐person 6‐7:30 pm
at Quinlan Center
Chair/Vice Chair
JUNE
Canceled
JULY 10
Mayor’s Mtg. Zoom,
6 ‐7:30 pm
Chair/Vice Chair
AUGUST
Canceled
SEPTEMBER 11
Mayor’s Mtg. in‐person 6 – 7:30 pm
at Quinlan Center
Chair/Vice Chair
OCTOBER
Canceled
NOVEMBER 13
Mayor’s Mtg. zoom,
6‐7:30 pm
Chair/Vice Chair
DECEMBER
Canceled
42
CITY OF CUPERTINO
Agenda Item
24-12862 Agenda Date: 1/3/2024
Agenda #: 8.
Subject: Receive Commissioners Report
Receive Commissioners Report
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