CC 07-16-2024 Future Agenda Items_Late CommunicationsCC 7-16-2024
Future Agenda
Items
Written Comments
From:Liang Chao
To:City Clerk
Subject:Written Communication for 7/16 Council meeting: Agenda request: policy on council access to closed session
documents
Date:Tuesday, July 16, 2024 11:42:30 PM
This is my agenda request mentioned at the end of the 7/16 Council meeting. Please
enter it into the written communication for the 7/16 Council meeting.
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Proposed agenda: Adopt a policy to provide Council access to documents for closed
session items ahead of the meeting whenever possible.
When documents are available in digital format, they should be provided to the City
Council in digital format in a secure format.
Background:
The City Attorney regularly shares confidential documents with the city council on
closed session matters. All members of the city council were given time to read these
documents ahead of time to prepare for upcoming closed sessions.
However, recently the City Manager decides to withhold documents shared during the
closed session and any other background information that are essential for the Council
to make informed decisions.
This has been done for some agenda items, but not other items for no apparent reason.
The refusal to share essential information hinders the Counci's ability to study
documents before a meeting in order to make informed decisions on matters that might
have significant fiscal impact to the City.
Thus, the Council should adopt a policy on this matter so that documents for closed
sessions are shared for all items, with proper security measures.
Liang Chao
Councilmember
City Council
LChao@cupertino.gov
408-777-3192