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08. Records Destruction DRAFT RESOLUTION NO. 06-080 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO APPROVING DESTRUCTION OF CERTAIN RECORDS (CITY CLERK, HUMAN RESOURCES, CITY MANAGER) WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 02- 037 establish rules and regulations for records retention and destruction; and WHEREAS, it has been determined that certain records in excess of two years old no longer contain data of any historical or administrative significance; and WHEREAS, the departmental request for permission to destroy all said records in excess of two years old has been approved by the City Clerk and the City Attorney pursuant to Resolution Nos. 8894 and 02-037; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino authorizes destruction of the records specified in the schedule attached hereto. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 2nd day of May 2006, by the following vote: Vote Members of the Citv Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino SJ-/ - Enter M = to be microfilmed D = to be destroyed REQUIRED Date ranges (or most recent date) Address or Location (if any) RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Oerk Contact: Kimberly Smith or Grace Schmidt Page: _ of _ - File Name: March.doc Resolution which authorized destruction: File Number, Resolution, Subject, Application, Ordinance, Application Pennit Number (scanned) (scanned) (scanned) (scanned) (scanned) o o o o 1993- 1998 1993- 2000 - 1995- 1997 - 1993- 1997 - 1993- 1998 2000 - 2000 I 0/26/76 - 1993- 1997 Campaign forms for non-elected candidates (Donna Austin, Marshall Goldman, Steven Haze, Barbara Koppel - Dist. 5 Supervisor office sought, Slow Growth Advocates for Cupertino) No. (to be used File Name, Project name for microficbe or Developer card #) Campaign Disclosure Campaign Disclosure Campaign Disclosure Campaign Disclosure - Campaign Disclosure - Claims - Incomin - Claims - Disposition - City Hall Basement Modification Consultant Services -- with WilITed Blessing o o o o o Campaign forms for Lauralee Sorensen Campaign forms for Wally Dean Campaign forms for Michael Chang Campaign forms for Donald Burnett Campaign forms for John Bautista Incoming Claims Claims with disposition Agreement 300 - 300 - 300 - 300 - 300 - - - 11,001.9 Page ~ N . RECORDS INVENTORY FORMICROFllMlNGORDESTRUC110N .... Department City Clerk Contact KimberliSnrl.th orGtaceScl1Jnidt Page: _ of ~ -File Name: Marçh.doc .. Resolution which authorized destruction: . No. (lobe used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Pennit (if any) (or most M = to be microfilmed cårdtf) Number recent date) D ~ to be destroyed REQUIRED o 1996 No. 8822 Tract Resolution 9705 proof of publication; action letter; staff report 2/20/96; ordinance 1717; application nos. I1-Z-95, 14-U- 95, 8-TM-95, 32- EA-95 1799 o 1996 Correspondence; proof of publication; staff report 3/4/96; affidavit of mailing; ordinance 1 721 ; action letter; maps; application 12-Z- 95, 10-TM-95, 16- U-95 1800 o o Action letter; 10284 Ann Arl>~ +: correspondence; Ct. staff r ort 4/15/96 Correspondence 1996 withdrawing appeal; staff report 5/20/96 1801 1803 Peninsula 7 Jozovich, Mary Walsh, Cherry Askari, Dan ~ Page I l>,¡ RECORDS ~()RYFOR.MICROFILMlN9()RD~TRUCTJ()N DepartmeÍ1Î: CnyC1er!c,Co)taci:. Kin1berly Smith or Grace Schmidt Page:____of-- File Name: March.doc Reso11!tÎririwhÌchauthorized desb11Ction: J'lø,(tohe~ File Name, Project name File Number, Resolution, Sl!bject, Application, Address or Location Date ranges Enter fortriiCrofiche or Developer Ordinance, Application Pennit (if any) (or most M = to be microfilmed cafd#) Number recent date) D = to be destroyed REQUIRED o 1996 11703 Dorothy Anne Way Staff report 6/17/96; application 10- ASA-95; action letter 1805 Gordon, EHUD o 1996 1806 Mobile Vending o 1996 10036 Peninsula Blvd. Proof of publication; ordinance 1734; action letter; application 8-U-96, 4-Z-79,12-EA-96; staff rl rt 9/3/96, 1807 Chang, Sheena Page C(j \ ~ RECORD$lNVENTORY FORMI~Q~GORDES'fR.UCTION Depatinwnt: CityClerkContact:KiI:nI#ly~tborGrac~ Schmidt Pag~: _ of_ - FiI~N"!n~:.~l11"ch.doc ........... Reso1utiÞn wbichautborlzed de$tJ:UcíÌþn: .. No. (to be Used Fil~ Nam~, Proj~ct nam~ Fil~ Numb~r, R~solution, Subj~ct, Application, Addr~ss or Location Dat~ rang~s Enter formicrofich~ or D~v~loper Ordinanc~, Application P~rmit (if any) (or most M ~ to b~ microfilm~d card If) Number r~c~nt date) D ~ to b~ d~stroy~d REQUIRED o 1996 1287 Gardenside Lane Legal notice; affidavit of mailing; appeal of 18-U-96; staff report 9/15/97; action letter; resolution 9827; correspondence; proof of publication; lot line adjustment recorded document (#13518235); staff report 11/18/96, 11/4/96; resolution 9695; ordinance 1735; staff report 9/3/96 1808 Inc. Lily Chang, o 1996- 1997 Staff report 3/3/97, 3/3/96; correspondence; action letter; ordinance 1733 1809 Mobile Vendors - Pag~ "<:! \ ~ Enter M ~ to be microfilmed D = to be destroyed REQUIRED Date ranges (or most recent date) Address or Location (if any) RECORDS INVENTORY FOR MICROFll.MING OR DES1RUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt Page: _ of _ - File Name: March.doc Resolution which authorized destruction: File Number, Resolution, Subject, Application, Ordinance, Application Permit Number name File Name, Projec or Developer No. (to be used for microfiche card tf) o o 1996- 2001 1996 10002 De Anza Blvd. Certificate of Completion recorded document (# 15784440); resolution no. 01- 136; correspondence; staff report 7/17/00, 11/2/98; action letter; staff report 1/21/97; site plan; appeal 6-U-96; staff report 11/4/96; legal notice; staff report 8/21/00 o 11120/96 Lot line adjustment recorded document (#13477987 and #13411825 - recorded twice it seems) Cupertino Community Project: Voices and Visions 1810 1812 1813 Khaziri, Hossain E. - Gracia, Richard & Nellie Public Dialogue Consortium Page ~ \ ~ RECORDS INVENTORY FOR MICROFILMING ORDESTRUCI'lON i Department: City Clerk Contact: Kímberly$rtrith ofGtace Schmidt P/lge: _ of _ - File Name: Marçb.doc . Resolution which authorized destrUction: .. No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for rtricrofiche or Developer Ordinance, Application Permit (if any) (or most M ~ to be rtricrofilmed card #) Number recent date) D ~ to be destroyed REQUIRED o o o 1998- 1999 1998 1187 Gardenside 1996- Lane 1997 Legal notice; action letter; staff report 5/4/98; correspondence; staff report 5/5/97; resolution 9854; ordinance 1757; proof of publication; staff report 4/5/99, 4/19/99 1814 Campaign Reform Correspondence; ordinance 1757; independent accountant's report 1814.1 Campaign Reform - Pearson, Del Prete & Co. Proof of publication; ordinance 1746; action letter; applications 14-U- 96, 5-Z-96, 21-EA- 96; correspondence; resolution 9791; staff report 1/6/97; negative declaration, 1815 Thompson Residential Co. Page ~ I '-l RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTIÖN , Departnlent: CityC1erk ContICt: Kùnberly SU1ith or Grace Schmidt Pa~: ~of _ "File Name: March.doc ... Rèsø1utionwbich authorized destruction: No, (lObeU$èd File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for U1icrofiche or Developer Ordinance, Application Pennit (if any) (or most M = to be microfilmed card#) Number recent date) D = to be destroyed . REQUIRED o 1997 10741 N. Wolfe Rd.; 19590 Pruneridge Ave. Correspondence; proof of publication; legal notice; affidavit of mailing; action letter; copy of unsigned agreement with Rosalie Cacitti, Carmen Russo, Chris Marchese and Peter Pau; copy of foundation deposit agreement; resolution 9962, 9961,9960,9945; applications 15-U- 96, 8-TM-96, 6-Z- 96; resolution 9936; ordinance 1764; resolution 9935; staff report 9/2/97, 8/18/97,6/16/97, 5/19/97; resolution 9827,9750, staff report 2/3/97, 1/6/97; site plan 1816 Properties Sandhill Page "Q , ..", RECORDSlNVENTORY FORMICR.0Fn..MIN<íoR, DESTRUÇTlON -c .. Department: CityC1e.-kConta(:t:KUnbedy~mitbor Grace ~ehmidt Page: _ of _ - FileNmne:MarCh.¡jQc ..... .. Resolution wIDch JlUthòrizeddestructi)¡£ , No, (to be USed File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date rnnges Enter for microfiche or Developer OrdinJlUce, Application Pennit (if any) (or most M = to be microfilmed cllTd #) Number recent date) D = to be destroyed .. REQUIRED o o o o o 10135 Scenic 1997- Blvd. 2000 22271 Cupertino 1997 Rd. - 1997 1997 1997 8 Santa Clara Avenue lOll Action letter; staff report 5/15/00, 3/3/97; site map; application l-DIR- 00; IO-TM-96 Proof of publication; ordinance 1756; staff report 4/21/97; application l-Z-97 Action letter; staff report 7/7/97; resolution 9871 Resolution 9979; staff report 10/6/97; public nuisance Action letter; site map; appeal 8-U- 97; staff report 10/6/97 1817 1819 1821 1822 1818 Lands of Tressler Chu, Wei Luh Irvine Apartment Communities Winningham, Linda Golden Park LLC Page """ t ~ I Enter M ~ to be microfilmed o ~ to be destroyed REQUIRED Date ranges (or most recent date) Address or Location (if any) RECORDS JNVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Scbmidt Page: of - File Name: March.doc Resolution .h authorized destruction: File Nwnber, Resolution, Subject, Application, Ordinance, Application Pernrit Nwnber File Name, Project name or Developer No. (to be used for microfiche card #) o 1998- 2000 22525 Balboa Rd. Irrevocable offer to dedicate property for roadway purposes (recorded document #14886701); fence exception 15-EXC- 99; staff report 5/15/00; action letter; public hearing notice; lot line adjustment (recorded document #14221634); proof of publication; correspondence; staff report 10/20/97; site map; lot line adjustment (recorded document #14221634) 1823 o o 1997 2001 Corner of Bollinger & Blaney Ave. Staff report 12/1/97; application II-U- 97; action letter Copy of minutes ITom 1/16/01 1824 1825 Dor, Phillippe & Anne Walgreens (All Amer. Shop. Ctr.) Amending Title 19 of the Cupertino Municipal Code Page ~ , ~ - Enter M = to be microfilmed D = to be destroyed REQUIRED Date ranges (or most recent date) Address or Location (if any) RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt Page: of - File Name: March.doc Resolution ~h authorized destruction: File Number, Resolution, Subject, Application, Ordinance, Application Permit Number name - -- File Name, Project or Developer No. (to be used for microfiche card #) o 1998 19480 Stevens Creek Blvd. o o 1998 1998 ll837 and 11841 Upland Way o 1998 o 1991 Staff report 1/5/98; 12-EXC-97; action letter; site plan; legal notice; Staff report 2/17/98 Lot line adjustment (recorded document #14104447) Correspondence; copy of covenant agreement; staff report 3/2/98; application 2-ASA- 98; site plan Notice to contractors; certificate of completion (recorded document #11087137) 1826 Q-Lube 1828 1829 Area Codes L.L.M. Investments, Inc. 1830 Honeywell/Measurex 1682 Street Improvements McClellan Road/Bubb Project 9407 A - o o 2000 2000 21621 Stevens Creek Blvd. APN 326-25-014 Resolution 00-148 Certificate of Completion (recorded document #15417611); agreement ITom 1993; resolution 8832 1663 1671 Recycling Nelson Chao Page ~ I ...... ...... . RECORDS INVENTORY FORMICROFILMING OR DESTRUCTION Departníent:<CityCletk Contact: KllnberlySfuithorGrace Schmidt P"$ð;..--- of_ - File Name; March.doc RcsolutiOnWhich authorized destruction; .. No. (tòbe used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for fuicroficoo or Developer Ordinance, Application Pennit (if any) (or most M ~ to be microfilmed card #) Number recent date) D ~ to be destroyed REQUIRED o 1991- 2000 Proof of publication; staff report 7/17/00, 7/6/98,6/16/97, 7/1/96, 6/19/95, 6/20/94, 1/18/94, 7/20/92, 5/6/91, 8/17/93; resolution 00-209,9881,9655, 9365,9121,9020, 8948A, 8527, 8499; correspondence; public hearing notice; ordinance 1598,1571;action letter 1683 Non-Point Source Control o 1999 Staff report 5/17/99, 1/19/99; resolution 99-023 1715 o 1992- 1997 Staff report 7/1/97, 6/3/96, 6/15/92; resolution 9892, 9623,8681; agreements 1717 Santa Clara Valle. Transportation Authority, Countywide AB9, 9 Implementation F,:e y Page ~ I "- ~ - Enter M ~ to be microfilmed D ~ to be destroyed REQUIRED Date ranges (or most recent date) Address or Location (if any) RECORDS INVENTORY FOR MICROFILMING OR DESmUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt Page: _ of _ - File Name: March.doc Resolution which authorized destruction: File Number, Resolution, Subject, Application, Ordinance, Application Pennit Number File Name, Project name or Developer No. (to be used for microfiche card #) o 1992- 1999 Action letter; appeal applications 8-U-99 and 21-U-99; staff report 3/1/99, 12/7/98, 11/16/98, 6/15/98,8/18/97, 1/21/97, 12/11/96, 9/3/96, 9/8/92, 11/1/99, 11/15/99; correspondence; action letter; public hearing notice; ordinance 1753, 1732; resolution 9751; proof of publication; applications 8-U-99 and 21-EA-99 Ordinance 1722 Symantec Corp. 22- ASAC-92 I o 1992- 2000 1785, 1783, 1782, 1601, 1637,1635; proof of publication; staff report 1/19/93, 12/6/93,9/8/92, 8/17/92; notice of determination; application 81,043 1727 Zoning Codification Page ~ \ ~ Enter M ~ to be microfilmed D ~ to be destroyed REQUIRED Date ranges (or most recent date) Address or Location (if any) RECORDS INVENTORY FOR MICROFIlMING OR DES1RUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt Page: _ of - File Name: March.doc Resolution which authorized destruction: File Number, Resolution, Subject, Application, Ordinance, Application Pennit Number File Name, Project name or Developer No. (to he used for microfiche card If) o 1992- 1993 Correspondence; resolution 8854, 8921, 8746; action letter; staff report 617193, 4/6/93, 917192, 3/1/93; application 4-EA- 92; proof of publication 1730 De Anza Blvd/Route 280 Bridge Widening STP Program o 2000 Stevens Creek Blvd. and Vista Dr. Charsan Lane Resolution 00-103; staff report 4/3/00 1732 Street Barriers and Traffic Diverters o 1992- 1996 Lot line adjustment (recorded document #13424486); resolution 8772 1736 Charson Development, Inc. o 1999 McClellan Rd. 22261 Action letter; ordinance 1816, 1814; staff report 4/19/99; proof of publication; appeal of 14-EXC-98 1739 Residential Hillside Slope Density Page ~ \ ....... ~ .. . RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION y Department: . city Clerk Contaci:I<irnbedY Snûthor GraœScInnidt I'age:~ of----c- - File Narne:M¡¡rch.doc . R=\utkrn whìchauthòrizOO d""truction: No, (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed card #) Number recent date) D = to be destroyed .. REQUIRED o 1992- 1999 o 2000 Staff report 8/16/99, 3/15/99, 5/6/96, 6/3/96, 3/4/96, 2/20/96, 1/2/96, 0/5/95, 6/19/95, 2/6/95, 1/3/95, 12/5/94,7/5/94, 2/6/95, 2/1/93, 12/7/92; correspondence; action letter; proof of publication; application 10-Z- 95, 29-EA-95, 5-Z- 95, 1-Z-94; ordinance 1725, 1716,1719,1694, 1658, 1659, 1619, 1614,1813; Proof of publication; copy of minutes ITom 11/6/00 item 23 ordinance 1863 1739 Hillside Development I - 1746 Amending Title 19 of the Cupertino Municipal Code Page ~ \ ~ - Enter M = to be microfilmed D = to be destroyed REQUIRED Date ranges (or most recent date) Address or Location (if any) RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly SmiÌh or Grace Schmidt Page: _ of _ - File Name: March.doc Resolution which authorized destnJction: File Number, Resolution, Subject, Application, Ordinance, Application Pennit Number File Name, Project name or Developer No. (to be used for microfiche card #) o 1998 o 1993- 1996 10067 Bianchi Way 19997 Stevens Creek Blvd. Action letter; appeal 7-U-98; correspondence; public hearing notice; staff report 9/8/98 1759 Wong, Tony Correspondence; staff report 12/6/93; application 9-U-93; appeal; Pacific College of Acupressure Massage signage; action letter; mailing list; proof of publication 1768 Hou, Peter o 1999- 2001 10120 Imperial Ave. , Staff report 8/20/01 application 06-U- 01,05-Z-01 1772 Homes Summerhill Page ~ ~ ~ Enter M = to be microfilmed D = to be destroyed REQUIRED Date ranges (or most recent date) Address or Location (if any) RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt Page: of - File Name: March.doc Resolution ;jrich authorized destmction: File Number, Resolution, Subject, Application, Ordinance, Application Permit Number File Name, Project name or Developer No. (to be uSed for miCTQfiche' card Ífj o 1992- 2001 Staff report 12/4/00, 1/16/0 I, 11/6/00, 1/18/00, 11/1/99, 1/21/99,5117/99, 2/1/99, 1/20/98, 3/16/98, 12/7/98, 1119/99, vacancy notices; agendas; old committee applications; resolution 98-193, 99-022; Cupertino Bicycle Transportation Plan 12/98; correspondence: action letters 1773 Bicycle Advisory Committee Page "'<;¡ I " '-J Enter M = to be microfilmed D = to be deslroyed REQUIRED Date ranges (or most recent date) RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City C1erk Contact: Kimberly Smith or Grace SclnÌridt Page: _ of _ - File Name: March.doc Resolution which authorized destruction: File Number, Resolution, Subject, Application, Address or Location Ordinance, Application Pennit (if any) Number name File Name, Project or Developer No. (to be used for microfiche card #) o 1994- 1998 20800 McClellan Rd.; 10338 S. Stelling Rd. Action letter; application 7 -Z-98, 2-TM-98,18-EA- 98, 9-Z-96, 34-EA- 96, 2-Z-94, 3-TM- 94, 3-Z-95, 7-EA- 95, 6-U-94, 2-Z-94, 12-EA-94; certificate of completion and notice of acceptance of completion (recorded document #14133896); certificate of compliance (recorded document #14115091); proof of publication; ordinance 1748, 1695,1690,1670; staff report 12/11!96, 10/2/95, 9/5/95, 6/5/95, 10/3/94; action letter; resolution 9302; notice of ublic hearin 1784 Chen, Emily Page ~ \ ....... "'<:l · Enter M = to be microfilmed D = to be destroyed REQUIRED Date ranges (or most recent date) Address or Location (if any) RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith of Grace Schmidt Page: _ of _ - File Name: March.doc Resolution which authorized destruction: File Number, Resolution, Subject, Application, Ordinance, Application Pennit Number File Name, Project name or Developer No. (to be used for microfiche card #) o 1997 Staff report 5/5/97; correspondence 1786 o 1994- 1996 10545 Cordova Rd.; 10120 Crescent Rd. Staff report 11/18/96, 9/19/94; appeal Director's Decision; action letter; correspondence; proof of publication; petition; appeal 4- TM-94 1787 o o (Scanned) o 1994- 1996 - 22830 San Juan 1995 Rd. 12/98 Staff report 4/15/96, 7/15/96, 5/6/96, 11/7/94; proof of publication; ordinance 1669; resolution 99-129 1789 Action letter; appeal 5-EXC-94; correspondence; staff report 10/16/95, 11121/94; legal notice; proof of publication 1795 Campaign Ethics Jue, Miu Graffiti Kornberg Associates Cupertino Bicycle Transportation Plan Page ~ I " -.0 I - Enter M = to be microfilmed D = to be destroyed REQUIRED Date ranges (or most recent date) - - Address or Location (if any) RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace ScInnidt Page: _ of _ - File Name: March.doc Resolution which authorized destmction: File Number, Resolution, Subject, Application, Ordinance, Application Permit Number name File Name, Project or Developer No. (to he used for microfiche card#) (Scanned) o 19851 La Mar Dr. I 1993- APN 369-10-032 1998 - 1998 Special assessment against property; resolution 9654; correspondence; staff report 1/20/98, 7/1/98, 2120/96, 1/18/93; Notice of Assessment (recorded document #13400389); proof of publication; Barbara Libreros; action letter Filed with County 1743 Residential Maintenance and Appearance - {Scanned) o 1779 Notice of Exception Page Co<) I '" (J Enter M ~ to be microfilmed D ~ to be destroyed REQUIRED Date ranges (or most recent date) Address or Location (if any) RECORDS INVENTORY FOR MICROFILM1NG OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt Page: _ of _ - File Name: CM-PIO Apri1.doc Resolution which authorized destruction: File Number, Resolution, Subject, Application, Ordinance, Application Permit Number File Name, Project name or Developer No. (to be used for microfiche card If) o Feb. 6, 1995 Report Council o o o Feb. 4, I 988-July 29,1993 Dec. 18,1985- July 12,1988 o o Misc. Correspondence December 4,1987- April 16, 1988 Jan. 25, 1988-May 1,1989 Dec. 1 1992 Misc. Correspondence & June 1986 Appraisal Report Recognition List, Donor List, Friends List, Invitation List, Correspondence Council Priorities- Quarterly Report, City Priorities, Council Meeting Minutes, Budget Notes Community Truancy court &Youth Outreach Program Assignment of Westfield Dev. Agreement (Heitman IJMB Adv.) Caltrain Shuttle City Hall/Civic Center/Library Expansion City Halll/Library Re-dedication 1988 Council Priorities (First Discussed 2- 23-89) Department Priorities - Cupertino Community Truancy Court Page "';) I ~ "' . REq8~.~ORY FOR MICROFILMING OR DESTR.UcnON . DepartmeI¡t: City Clerk COnùlCt:Kiwberly SlUithorGrace Sc1nnidt .. . Page: of _ - File NlI111e: CM-PIOApriLdoc R®lutitm which authorized desU1lction: l'Io, (to be used File NlI111e, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for IUicrofiche or Developer Ordinance, Application Pennit (if any) (or most M = to be IUicrofilmed cat<! #) Number recent date) D = to be destroyed REQUIRED Department of Correspondence, May 6, 0 Transportation Telephone List, Org 1986-May Charts, Route 85 24, 1988 Concept Report, Loan Guidelines, Facilities Report Floyd Meyer Misc. Dec. 18, 0 Correspondence, 1975-Jan. Telephone 22,1988 Messages Jarvis IV-Prop 36 Campaign Aug. 13, 0 1984 Brochures, Final I 984-0ct. Checklist, Special 19,1984 Bulletins, News Articles, Legal .. Analysis Joint Correspondence, March 8, 0 Schools-City Joint Meeting 1993- Agenda, Staff May 28, ........ Meeting Agenda 1993 Police & Fire Cost and Benefit April 6, 0 Delivery Services Analysis of Alt. 1981- Req. for Proposal Delivery Systems Aug. 15, for Public Safety, 1981 Public Safety Study- Advisory Committee Mtg. Page ~ I ~ Enter M = to be microfilmed o = to be destroyed REQUIRED Date ranges (or most recent date) Address or Location (if any) RECORDS INVENTORy' FOR MICROFU.MING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt Page: _ of_File Name: CM-PIO Apri1.doc Reso1ntion which anthorized destruction: File Number, Resolntion, Subject, Application, Ordinance, Application Pennit Number File Name, Project name or Developer No. (to be used for microficbe card ff) o o o o o o April II, I 986-0ct. 27, 1987 Dec. 5, I 994-Dec. 19, 1994 Aug. 21, 1984-Dec. 4, 1984 April 20, 1992- April 29, 1992 Jan 23,1985- July 17, 1990 July 1954- Nov. 1986 Contract for Redevelopment Consulting Services, Proposed Rancho Rinconada Redevelopment Project Library Study Group, Proposed Agenda, Executive Summary, Final Report Misc. Correspondence, Staff Report Case Study, Fee Flyer, Management Contract Correspondence, Staff Report, Floor Plan, Plot Maps Traffic Analysis, Correspondence Rancho Rinconada Annexation Schools/Library Joint Committee Smoking Ordinance Tennis Center- Market Based Approach U.S. Postal Service Vallco Fashion Park Page ~ I t - Enter M = to be microfilmed o = to be destroyed REQUIRED Date ranges (or most recent date) RECORDS INVENTORY FOR MICROFIlMING OR DESTRUCTION Department: City Qerk Contact: Kimberly Smith or Grace Schmidt Page; of _ - File Name: CM-PIO April.doc Resolution which anthorized destruction: File Number, Resolution, Subject, Application, Address or Location Ordinance, Application Permit (if any) Number File Name, Project name or Developer No. (to he used for microfiche card if) o Dec. 4, 1992-Dec. 12.1994 Agendas, Memos, Correspondence Assembly Bill Legislation West Valley Mayors/Managers Page ~ ~ ~ RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt Page: _ of _ - File Name: PIO Apri1.doc Resolution which authorized destruction: No. (to he used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Permit (if any) (or most M ~ to be microfilmed card If) Number recent date) D ~ to be destroyed REQUIRED o Jan. 1997- June 1997 o July 1997- Dec. 1997 o Jan 1998- June 1998 o July 1998- Dec. 1998 o o Jan. 1999- June1999 July1999- Dec. 1999 Meeting Packets Meeting Packets Meeting Packets Meeting Packets Meeting Packets Meeting Packets Telecommunications Packets Telecommunications Packets Telecommunications Packets Telecommunications Packets Telecommunications Packets Telecommunications Packets Page ~ , ~ Ú\ Enter M ~ to be microfilmed D ~ to be destroyed REQUIRED Date ranges (or most recent date) RECORDS INVENTORY FOR MICROFILMING OR DES1RUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt ----'- of _ - File Name: Destroyed Training Records 1995-March 1999.doc Resolntion which anthorized destruction: File Number, Resolution, Subject, Application, Ordinance, Application Permit Number Address or Location (if any) Page: File Name, Project name or Developer No. (to be used for microfiche card #) o o o o o o o o o o o o o o o o o 12/5195 6/17/05 11/30195 Il!8/95 7110195 1995- 1996 1995- 1996 1995- 1998 3/28/96 12/4/96 12/11/96 2/7&8/96 5114/96 4/30196 9/25196 10/2/96 1996- 1997 Training 1995 Training 1995 Training 1995 Training 1995 Training 1995 Training 1995- I 996 Training 1995-1996 Training 1995-1998 Training 1996 Training 1996 Training 1996 Training 1996 Training 1996 Training 1996 Training 1996 Training 1996 Training 1996-1997 Writing Workshop Sexual Harassment - Ethics Pre-Retirement Planning Needs Analysis Survey 1995-1996 BEST Brochure 1995-1996 Training Hours City Employee Training Customer Service Stress Management Ethics Computer Skills Financial Planning Giving Effective Presentations Working Together in a Multicultural Workplace Ergonomics 1996-1997 BEST Brochure Page eç, ~ II'. RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt Page: _ of _ - File Name: Destroyed Training Records 1995-March 1999.doc . Resolution which authorized destruction: . No. (to be used File Name, Project name File Number, Resolution,. Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Pennit (if any) (or most M ~ to be microfilmed card #) Number recent date) D ~ to be destroyed REQUIRED o o o o o o o o o o o o o o 1/23/97 and 6/11/97 2111/97 1/22/97 and 517/97 1/15197 and 3/19197 5/28/97 5/21/97 3/26/97, 4/9197, 4/15197, 4/30197 4/16/97 5128/97 and 5/29197 12/3/97 11/19197 2/17/97 11/5197 10/1/97 Training 1997 Training 1997 Training 1997 Training 1997 Training 1997 Training 1997 Training 1997 Training 1997 Training 1997 Training 1997 Training 1997 Training 1997 Training 1997 Training 1997 Working Together in a Multicultural Workplace Computer Skills Cultural Diversity CPR Financial Planning First Aid Supervisory Training Cultural Diversity First Aid Fitness, Nutrition and Health Sexual Harassment Team Planning Time Management Defensive Driving - - . Page - - - "<;¡ ~ 'o"j RECORDS INVENTORY FOR MICROFIl.MING OR DESTRUCTION Department: City Clerk Contact: KUnberIy Smith or Grace Schmidt Page: _ of _ - File Name: Destroyed Training Records . 1995-March 1999.doc Resolution which authorized destruction: No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Pennit (if any) (or most M = to be microfilmed card #) Number recent date) D = to be destroyed REQUIRED CPR Training 1997-1998 10/15197 0 and 3/25198 Ergonomics Training 1997-1998 12/17/97 0 Beginning Word Training 1998 2/3/98 and 0 2/4/98 Customer Service Training 1998 5/20198 0 Fitness, Nutrition and Training 1998 3/25198 0 Health Employment Issues Training 1998 2/25198 0 and the Supervisor Supervisor as Training 1998 4/15198 0 Performance Coach . Ethics Training 1998 4/29198 0 Personal Protection Training 1998 12/2/98 0 for Women and 12/3/98 Sexual Harassment Training 1998 11/18/98 0 ... Customer Service Training 1998 11/4/98 0 Computer Skills Training 1998 10/13/98 0 and 10114/98 Cultural Diversity Training 1998 10/28/98 0 Part I Cultural Diversity Training 1998 10/28/98 0 Part I Handout Page ~ ~ . RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Departmøt: City Clerk Contact: Kllnberly Smith or Grace Schmidt Page: _ of _ -FileName: Destroyed Training Records 1995-March 1999.doc . Resoluti()\ which authorized destruction: No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microficbe or Developer Ordinance, Application Pennit (if any) (or most M = to be microfilmed card #) Number recent date) D = to be destroyed REQUIRED Back Care and Injury Training 1998 11/10198 0 .. Prevention First Aid Training 1999 3/16199 0 .. Ethics Training 1999 1/22/99 0 Intermediate Word Training 1999 1/6/99 and 0 . 117/99 Page ~ ~ -..0 ~~,I II'~~' I City Hall 10300 Torre Avenue Cupertino, CA 95014-3255 Telephone: (408) 777-3223 FAX: (408) 777-3366 CITY OF CUPEIQ1NO OFFICE OF THE CITY CLERK MEMORANDUM To: Dave Knapp, City Manager; Carol Atwood, Director of Administrative Services; Therese Smith, Director of Parks and Recreation; Steve Piasecki, Director of Community Development; Ralph Qualls, Director of Public Works; Sandy Abe, HR Manager; Charles Kilian, City Attorney; Kimberly Smith, City Clerk. From: Grace Schmidt, Deputy City Clerk Subject: RECORDS FOR DESTRUCTION Date: April 10, 2006 Listed on the attached sheets are records, which are in excess of two years old and can therefore be destroyed in accordance with the City's records retention schedule. Please review the list and contact me if you believe any of these files are of historical or administrative significance and should not be destroyed pproved, a resol::n a~th:~Zi~ng dæ;,"~ :11 bo on"," w~"' ogoOO' ,,, April! ~2:~/'l fC~tu~· cJ7Tú11 Lf-¡&·ó{;J //..,/-~ ~/006 City Clerk Date Date II . (8.o¿' Date 4--//-0.£ Date +h4- ~(, Date .[ .(X Di.ofCo munityDev. Date ~pu~~~ ~;kh Þ /HR Director o <.(/;J /0 (., Date Encls: City Clerk, Human Resources, City Manager/Public Infonnation Office Printed on Recycled Paper ;>-.30