23-131 Service Order #2 dated 7-30-24 CSG for Bridge Preventative Maintenance PO 2025-061 CITY OF CUPERTINO
MASTER AGREEMENT CONSULTANT SERVICES
SERVICE ORDER NO. 2
MASTER AGREEMENT NO#:M.A. Date:
Maximum Compensation: December 31, 2025
Consultant:Firm Name:
Address:
Contact: Phone:
Project Name:Bridge Preventative Maintenance Program
X
X
City Project Management
Managing Department: Public Works Project Manager: Suyesh Shrestha
Fiscal/Budget :
Amount
$500,000
$81,120
$106,480
$312,400
P.O. #
Date: 7/24/24
Approvals:
Consultant:Date:
CIP Manager:Date:
Appropriation Certification: I hereby certify that an unexpended appropriation is available in the above fund
for the above contract as estimated and that fund are available as of this date of signature
City Finance:Date:
Management Analyst
Total Previously Encumbered to Date:
Encumbrance this Service Order:
Balance:
S.O. Accʹt No.: 270‐90-960 900‐905
Project #: 2015‐14
Nourdin Khayata (650)522‐2524
Project Description: Perform maintenance repair work
Project Name/Description:. Construction Management for Bridge Preventative Maintenance Program
Attachment a includes description project , Scope of services, Schedule a performance and compe
Master Agreement Maximum Compensation:
2024‐047 November 29, 2023
$500,000.00 M.A. End Date:
CSG Consultants
550 Pilgrim Drive, Foster City CA 94404
Page 1 of 1Service Order No. 2
nourdinkhayata Jul 24, 2024
Susan Michael Jul 30, 2024
Jul 30, 2024
550 Pilgrim Drive
Foster City, CA 94404
Phone: 650.522.2500
Fax: 650.522.2599
www.csgengr.com
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | FRESNO | PASO ROBLES | ORANGE
June 10, 2024
Suyesh Shrestha
Project Manager
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
Re: Bridge Preventative Maintenance Program
CSG Consultants, Inc. (CSG) is pleased to present this proposal to the City of Cupertino (City) to provide
construction management services for the Bridge Preventative Maintenance Program Project.
APPROACH TO CONSTRUCTION MANAGEMENT SERVICES
CSG has provided construction management and inspection services on many projects for clients
throughout California. Our approach to managing construction management type contracts promotes
flexibility, efficiency and provides the right expertise to match the project’s specific needs. Our office
location and staff being in close proximity to the City enable us to serve the City in the most efficient
manner. We have managed projects from the advertise bid award phase through project closeout.
CSG proposes Mr. Nourdin Khayata, PE, as the Contract/Construction Manager and Mr. Jim Mazzone as
the Inspector for this project. Both Mr. Khayata and Mr. Mazzone bring decades of experience in project
management, construction management, and construction inspection. Their extensive experience with
bridge projects will greatly benefit the City’s Bridge Preventative Maintenance Program. Additionally,
Mr. Khayata has established a strong working relationship with the City through his involvement in
various projects, including:
• McClellan Road Sidewalk Improvements
• Bubb Road Separated Bikeway Improvements
• Stevens Creek Bike Lane Improvements
• Byrne Avenue Sidewalk Improvements
• Senior Center ADA Sidewalk
• Blackberry Farm Gold Course Pole Inspection
• Regnart Creek Fencing
• Regnart Creek Trail
• Foothill Boulevard and Cupertino Road Storm
Drain Improvements
• Homestead/De Anza Signal
Provided below is a breakdown of CSG’s typical construction management approach.
CONSTRUCTION PHASE
After the award of a project and prior to start of construction, CSG will lead or participate in the
following steps.
Pre-Construction Conference—Mr. Khayata will lead the efforts of holding a pre-construction meeting.
They will prepare the agenda, coordinate the meeting with all stakeholders and prepare meeting
minutes for distribution. Upon award of the project contract, all appropriate personnel will be invited to
the pre-construction meeting, including the selected contractor, City Project Manager, utility companies
and, at the City’s discretion, any other involved entities. Some of the subjects to be covered will include
but are not limited to contract milestones, contract submittal requirements, lump sum items using a
schedule of values, change order and potential claims procedures, the contractor’s construction
schedule, technical issues, safety procedures, along with labor compliance issues and certified payroll
requirements.
Monitor Contractor’s Performance—Throughout the project, the inspectors will enforce all
requirements of applicable codes, specifications, and contract drawings. There will be daily
communication and coordination with the contractor. This will limit miscommunication, resolve issues
on the field level to anticipate project progress, address deficiencies, and minimize delays.
Construction Schedule Monitoring—Our staff will conduct weekly project meetings to review the
project’s status, update the project schedule, discuss any outstanding items, resolve disagreements and
work collaboratively towards the successful completion of each phase of the project. The contractor’s
construction schedule will be used during these meetings as a tool to track the progress of construction
relative to the allowable working days and approved budget. All changes that impact on the baseline
schedule will be closely monitored and discussed at the weekly meetings. Schedule updates are critical
for accurately monitoring the Contractor’s progress and evaluating potential claims and CCO’s that
might arise.
Weekly Statement of Working Days—CSG’s Resident Engineer will issue, monitor, and document
working days weekly per the Caltrans Local Assistance Procedures Manual (LAPM). This includes
contract times and documenting time extensions.
Daily Inspector Report—CSG uses an
effective and detailed report system that
tracks contractor personnel and
equipment, work progress and field
changes while coordinating with the
contractor daily to reduce confusion. This
system has proved to be a useful and
important component in the reduction of
future issues. Our Inspector’s report will
be accompanied by daily photos.
Maintaining Photos and Videos—Photos
will be taken continuously during
construction. All signage and lane closure
setups will be documented, and photos
taken to illustrate prior striping and, in case of accidents, to provide documentation of the change
associated with the ongoing work. A similar procedure undertaken at the beginning of construction will
also be done at project closeout. Photos will be taken of the completed project and will be part of the
final package to be submitted to the City with all project documents.
Managing Change Orders—Mr. Mazzone will bring any unforeseen changes to the attention of the City
Resident Engineer or Project Manager. Some of our Inspectors are well versed in drafting change orders
and can take on this task if needed by the City. Upon the issuance of a change order, the work will be
monitored and tracked, including labor, equipment, and materials. On a force account change order, our
inspectors employ a technique of requiring the Contractor’s foreman to agree to and sign the work
order to eliminate disputes at the time of payment.
Our primary approach to managing change orders will be to utilize bid item increases, if applicable.
Otherwise, an agreed upon lump sum and force account will be applied as a last resort if an agreement
cannot be established or time is of the essence. In the case of an urgent change, authorization to
proceed with a not-to-exceed amount will be provided. All changes will promptly be brought to the
attention of the City’s Project Manager prior to authorization of any additional expenditure.
Managing Claims—CSG’s knowledgeable staff will utilize its understanding of the design process,
contract language, scheduling, construction techniques and costs to provide the City with critical
information it needs to manage construction claims. CSG will provide the City with an assessment of the
outstanding issues and we will take the lead in managing claims should any arise. Our staff will assist in
developing a strategy to resolve claims and disputes.
Requests for Information (RFI’s)/ Design Clarifications—Mr. Khayata will receive and process all RFI’s
from the contractor. They will conduct meetings if required to define, clarify, and resolve all RFI’s
expeditiously. They will prepare responses to RFI’s to the extent possible. All of their direct responses
will be in writing and will be answered within 24 hours. If an RFI requires the input of the designer, they
will immediately provide a copy (via e-mail or fax) of the RFI to the designer and will follow-up with a
phone call to discuss the nature of the request. The City’s Project Manager will be kept informed of all
design related RFI’s. Records of all RFI’s and responses from the contractor will be properly filed and will
be available at all times.
Progress Payments—Mr. Khayata and Mr. Mazzone will be responsible for reviewing and
recommending progress payments to contractors. Progress payment records will be maintained, and
measurement and payment will be made in accordance with the contract documents and the City’s
procedures for progress payments. Inspector records will be used to corroborate contractor requests.
Our staff will meet with the contractor representative to compare item quantities at the end of each
shift or when the contractor is performing item quantity measurements. This procedure eliminates
most, if not all, conflicts at the time of progress payment submittal and processing.
Our team will also submit a monthly budget status review document to the City’s Project Manager that
provides an overview of project’s financial status, a projection for anticipated future costs, and an update of
the overall budget status versus the contractor’s construction progress. CSG’s inspectors will measure and
track quantities on a daily basis, in conjunction with preparation of the daily field report. These quantities
will be measured and compared with the measurements taken by the contractor’s superintendent so that
potential conflicts can be resolved prior to the submission of a progress payment. At the end of the agreed
upon pay period, the Contractor’s progress payments will be reviewed for accuracy.
Labor Compliance— Mr. Khayata will verify the contractor’s compliance with labor laws, including
performing spot check labor surveys and interviews and verifying certified payrolls to make sure the
contractor is paying prevailing wages to its employees. They will report their findings to the City’s labor
compliance officer in a manner and frequency that is acceptable to the labor compliance office.
Non-Compliant Work— Mr. Mazzone will use the mini memo out on the project to inform the
Contractor of non-compliance of the Project Plans or Specifications. In addition, they will include the
non-compliance in the inspector’s daily diary. Our inspectors will immediately report non-compliant
work, so that an official letter is prepared to communicate to the contractor and City Project Manager.
All reporting of non-compliance work will be accomplished within 48 hours after the occurrence to
facilitate the Contractor’s timely correction of the deficiencies.
Final Inspection Punch List—With every project, the inspector generates a document listing work that
does not conform to contract specifications. The inspector will work with the contractor to ensure
proper completion of all projects prior to final payment. A walkthrough with all stakeholders will be
conducted, and a punch list will be developed for the contractor to complete. No project is fully
completed until all punch list work is addressed and finalized.
Record File—Our team will ensure that the contract administration, documentation and filing system
are prepared and maintained in accordance with CSG’s Construction Management Filing System. Our
construction managers have used this program successfully on several large construction projects to
monitor, coordinate, review and respond to, for example, submittals, RFI’s, potential changes, and
change orders. The construction management filing system allows the project manager to track all areas
of coordination to ensure complete and timely accomplishment of critical or time-sensitive items. This
system can be tailored to each job and access can be provided to key members of the project team
including City staff, the designer, and the contractor. The system enables the team to remain updated
on the latest status of submittals, RFI’s, and action item ownership.
Review Traffic Control/Detour Plans—Mr. Khayata will review traffic control plans and offer comments
to the City. They will see to it that the contractor is complying with MUTCD and the City’s standards and
ordinances. Lane closure can only be allowed in the time window in which it was specified in the project
plans or City municipal codes.
POST-CONSTRUCTION PHASE
A project is only truly completed when all construction is complete, including the punch list items; the
final payment is approved and accepted; the project paperwork is completed and archived; and as-builts
are complete. Tasks performed under this phase include:
Completion of all project documentation
change order summary, final detailed
estimate, project acceptance documentation,
and a claims management/resolution
Final walkthrough involving the contractor,
the City, engineering and maintenance staff,
the designer and other relevant stake holders
Completion of all items on the final
construction punch list
Preparation of final payment estimate
and resolving all of the contractor’s
exceptions to proposed final estimate
Preparing a final construction project
report per Chapter 17 of the LAPM
Preparation of final “As-Built” records
including record drawings and all
discovered utility locations and changes
CSG PERSONNEL
Nourdin Khayata, PE, will serve as the Contract/Construction Manager on this project. Mr. Khayata has
over 32 years of experience in project management, civil and municipal engineering, and construction
management. He managed projects from inception through closeout. His background experience includes
earthwork, asphalt concrete pavement, PCC pavement, traffic signalization, concrete barriers, soundwalls,
drainage, box culverts, erosion control, and traffic control. Mr. Khayata is proficient in interpretation of
contract documents, writing, and negotiating contract change orders, reviewing and approving contract’s
submittals, and supervision of field inspectors. Mr. Khayata manages the construction management
division for CSG Consultants and has developed a great working relationship with the City of Cupertino
through various projects.
Jim Mazzone will serve as the Inspector on this project. Mr. Mazzone has over 35 years of industry
experience in the fields of construction inspection, construction management, and project management.
He has worked on a variety of projects including bridges, paving and grading, pavement marketing and
striping, sewer and storm drain installation, ADA ramp construction, traffic signal and traffic signal
interconnect construction, management of highway heavy construction including cast-in-place pre-
stressed concrete bridges, underground, earthwork, grading, and paving and pile driving.
Tom Walker, PE, will serve as the Structures Representative/Technical Support Expert on this project.
Mr. Walker is experienced in project management, planning, and design of major transportation
structures throughout California. His projects encompass urban and interstate highways as well as local
bridge projects, including Corridor Mobility Improvement Account (CMIA)-funded and federally funded
Highway Bridge Program (HBP) projects. Mr. Walker’s management and planning expertise includes
preparing bridge advance planning studies, bridge type selection reports, bridge seismic evaluations,
bridge design or check calculations, and preparation of full PS&E and construction support services for
new bridges, bridge replacement and retrofit projects. His proven management skills include leading
bridge and roadway design team efforts; client communications; coordination with agencies, Caltrans
and subconsultants; and management of project schedules and budgets.
FEE
CSG is estimating a project duration of 4 months (100 working days). Below is CSG's proposed fee for the
project. This cost estimate excludes any overtime or weekend work. Mr. Mazzone is assigned an average
of 4 hours per day throughout the construction period, while Mr. Khayata is assigned 1 hour per day.
Employee / Service Hourly
Rate Precon. Const. Closeout Total
Hours Cost
Nourdin Khayata, PE
Contract/Construction Manager $220 4 100 10 114 $25,080
Jim Mazzone
Inspector $165 8 400 40 448 $73,920
Tom Walker, PE
Structures Representative/Technical Support Expert $220 4 20 10 34 $7,480
SUBTOTAL $106,480
Rates reflect and include administrative costs and routine expenses such as local mileage, copying, fax, telephone,
mail, in-house printing, software, and computer usage.
We look forward to continuing our working relationship with the City. If you have any questions, please
contact me at (650) 522-2524 or by email at nourdin@csgengr.com.
Sincerely,
Nourdin Khayata, PE
Vice President, Construction Management
Nourdin
LICENSES &
CERTIFICATIONS
Professional Civil Engineer
State of California | C52446
Trench Excavation Safety
Confined Space Training
Cal OSHA 40-Hour HAZMAT
Storm Water Pollution
Prevention Training
EDUCATION
Master of Science, Civil
Engineering
Tennessee State University
| Nashville, TN
Bachelor of Science, Civil
Engineering
University of Texas
| Austin, TX
PROFESSIONAL
AFFILIATIONS
American Public Works
Association (APWA)
Silicon Valley Chapter
American Society of Civil
Engineers (ASCE)
Earthquake Engineering
Research Institute
Toastmasters International
Club: 04840677
Khayata PE
Contract/Construction Manager
Mr. Khayata has over 32 years of experience in project management, civil & municipal
engineering, and construction management. He managed projects from inception
through close out including administrating federally funded projects. Mr. Khayata
worked for Caltrans before joining the private sector. His background experience
includes earthwork, asphalt concrete pavement, PCC pavement, traffic signalization,
concrete barriers, soundwalls, drainage, box culverts, erosion control, and traffic
control. Mr. Khayata is proficient in interpretation of contract documents, writing, and
negotiating contract change orders, reviewing and approving contract’s submittals, and
supervision of field inspectors. Mr. Khayata manages the construction management
division for CSG Consultants.
Mr. Khayata’s municipal experience includes serving as the City Engineer for the City
of Marina for the last 8 years. He is responsible for the overall coordination and
direction of the public works processes and the day-to-day management of the
municipal engineering division. His duties include managing and implementing the
capital improvement program (CIP), managing design and construction projects and
overseeing development projects. Mr. Khayata exemplifies strong leadership and
management skills. He is strategic, politically astute and has a good understanding of
the big picture and vision outlined by the City Council. He is interpersonal and
possesses good communication, presentation and writing skills. Mr. Khayata has
earned the respect and trust of City staff, City manager, Council and the businesses &
residents by delivering projects that meet the needs of the broader community.
RELEVANT EXPERIENCE
Various CIP Projects | City of Cupertino
Mr. Khayata served as the resident engineer for several projects including the McClellan Phase
I and II bike lane widening projects, Byrne Ave widening, Stevens Creek/Wolf Signal
modification, Regnart Creek slope protection, Regnart Creek Trail and Bulb Road widening
project. Mr. Khayata reviewed and processed contractor RFI’s and submittals, reviewed and
monitored contractor’s schedule, evaluated and processed change orders and administered
the contract through project close out.
2020 Edgewater Resurfacing Project | City of Foster City
Mr. Khayata was the resident engineer on the resurfacing of this major arterial in the City of
Foster City. Traffic control, public notification and coordination were extremely critical
towards the success of this project. Detailed Contract administration system based on LAPM
was utilized to administer this federally funded project.
Green Valley Road Improvement Project | City of Watsonville
Mr. Khayata served as the construction inspector for this roadway improvement project. The
project included the reconstruction of roadway, through full depth rehabilitation, while also
installing bicycle lanes, median island, removing and replacing non-compliant driveways and
curb ramps, striping, and replacing asphalt along pedestrian paths with concrete curbs,
gutters, and sidewalks. He also coordinated with property and business owners to ensure
project schedule and potential impacts were communicated. He also coordinated with PG&E
and AT&T for the relocation of their facilities.
Jim
EDUCATION
Bachelor of Science, Civil
Engineering
University of Lowell
Lowell, MA
Mazzone
Construction Inspector
Mr. Mazzone has over 35 years of public sector experience in the fields of
construction inspection, construction management, and project management. Prior
to joining CSG, Mr. Mazzone was a Public Works Inspector for the City of Santa Clara.
This role allowed him to manage and inspect large and small-scale public
improvement projects.
The variety of projects Jim has worked on include paving and grading, pavement
marking and striping, sewer and storm drain installation, ADA ramp construction,
traffic signal and traffic signal interconnect construction, management of highway
heavy construction, including cast-in-place pre-stressed concrete bridges,
underground, earthwork, grading and paving and pile driving.
RELEVANT EXPERIENCE
Benicia Martinez Bridge | City of Benicia
Mr. Mazzone served as the Project Manager on the project. He was responsible for the
installation of drill shaft piles using oscillators and piles up to 280’ deep.
Panoche Bridge Replacement | County of San Benito
Mr. Mazzone served as the Project Manager on the project. He managed the grading, paving,
underground, bridge construction, pile driving, and riprap.
Highway 101| City of Capitola
Mr. Mazzone served as the Project Manager/Superintendent on this project. He managed the
construction of a two-span precast bridge with concrete arch, as well as all associated
underground, roadway, and riprap.
Highway 101 McKee to 13th Street| City of San Jose
Mr. Mazzone served as the Project Manager/Superintendent on this project. He supervised the
construction of two-span box girder bridge including the removal of the existing structure and
widening of two bridges. The project required construction of a shoofly railroad bridge on a
temporary abutment. The railroad bridge was then moved down the freeway via Hilman Rollers
and lowered onto the permanent bridge abutment.
Squaw Creek Geothermal Access Road | City of Cloverdale
Mr. Mazzone served as the Project Manager on this project. He directed excavation and
construction which included rock excavation, welded wire walls, soldier pile, lagging walls, rock
anchors, and a 76-foot reinforced concrete and steel bridge.
Various Capital Improvement and Private Development Projects | City of Santa Clara
Mr. Mazzone served as the Public Works Director on numerous projects which included
roadway, sewer, and waterline improvements. Sample projects Mr. Mazzone has managed
included:
• Pavement Surface Treatments
• Graham Neighborhood Rebuild
• San Tomas Creek Trail on Street Enhancement
• Tasman Bicycle Lane Improvements
• Mission College Bicycle Lane
• Multiple Curb Ramp Projects
• Rabello and Northside Lift Station Generator
• Rabello Flow Meter, Pump Station, and Appurtenance
Tom
LICENSES &
CERTIFICATIONS
Professional Civil Engineer
State of California
| C56247
California Office of Emergency
Services,
Safety Assessment Volunteer
Certified Confined Space
Authorized Entrant, Attendant,
Supervisor/Cal-OSHA
EDUCATION
Bachelor of Science, Civil
Engineering,
San Jose State University
| San Jose, CA
PROFESSIONAL
AFFILIATIONS
APWA Silicon Valley Chapter:
Member and Board Director
(2014-2017)
ACEC/DES Structures Liaison
Committee: District 4 Regular
Member (2010-2014) and
Committee Co-chair (2011)
Structural Engineers Association
of Northern California (SEAONC)
American Society of Civil
Engineers (ASCE)
Walker PE
Structures Representative/Technical Support Expert
Mr. Walker has a 28-year career dedicated to the development and delivery of
transportation-related structure projects. Over the course of his career, he has specialized
in the project management, planning and design of major transportation structures in the
San Francisco Bay Area and throughout California. His projects encompass urban and
interstate highways as well as local bridge projects, including Corridor Mobility
Improvement Account (CMIA)-funded and Federally-funded Highway Bridge Program
(HBP) projects.
His management and planning expertise includes preparing bridge advance planning
studies, bridge type selection reports, bridge seismic evaluations, bridge design or check
calculations, and preparation of full PS&E and construction support services for new
bridges, bridge replacement and retrofit projects. Proven management skills include
leading bridge and roadway design team efforts; client communications; coordination with
agencies, Caltrans and subconsultants; and management of project schedules and budgets.
Mr. Walker has been a regular member and former chair of the ACEC/Caltrans DES
Structures Liaison Committee, which is comprised of top consultant and Caltrans leaders
who work together to improve design, process and construction of bridge projects in the
State of California.
RELEVANT EXPERIENCE
Bridge Preventive Maintenance Inspection and Planning | City of San Jose
Mr. Walker served as the Project Manager on this project and was responsible for performing
inspections of San Jose’s Non-NBI bridges and preparation of a Bridge Preventive Maintenance
planning report. The project included over 90 bridges that are not listed in the National Bridge
Inventory (NBI) or Caltrans Local Agency Bridge Inventory and are not eligible for federal
funding for maintenance repairs under Caltrans Bridge Preventive Maintenance Plan (BPMP).
Bridge structural deficiencies were identified and compiled in a report that summarizes and
prioritizes recommended bridge repairs.
Bridge Preventive Maintenance Planning Report | City of San Jose
Mr. Walker served as the Project Manager and was responsible for the review of over 80
bridge inspection reports for the City’s bridge structures that are eligible for bridge repair
funding under the BPMP program. All structures were screened for eligibility. Other tasks
included preparation of a summary report and BPMP funding application in Caltrans format
for the City’s eligible bridge repair projects and identification of projects that are eligible for
Bridge Investment Credit (BIC) to secure the funding and potential funding reimbursement.
Bridge Preventive Maintenance Planning Report | City of Union City
Mr. Walker served as the Project Manager responsible for reviewing the City’s bridge
structures that were eligible for bridge repair funding under the federally funded BPMP
program. All structures were screened for eligibility and field reviewed to confirm the scope of
eligible repairs. Other tasks included preparation of a summary report and BPMP funding
application in Caltrans format for the City’s eligible bridge repair projects.
Bridge Preventive Maintenance Inspections and Report | Town of Orinda
Mr. Walk served as the Project Manager and was responsible for leading the inspections and
preparing the recommended repairs for nine bridges throughout the City. The bridge
inspection report is used to program federal funding under the Bridge Preventive
Maintenance Repair program.
CSG Service Order 2 CM Services BPMP
Final Audit Report 2024-07-30
Created:2024-07-24
By:Sundari Pilaka (Sundarip@cupertino.org)
Status:Signed
Transaction ID:CBJCHBCAABAAaPbdL9EP2LdrSgk9abex9YNOZLAuIO8Q
"CSG Service Order 2 CM Services BPMP" History
Document created by Sundari Pilaka (Sundarip@cupertino.org)
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Agreement completed.
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