23-132 SO #2 dated 8-14-24-02 4Leaf McCLELLAN Ph3_2024-048_2025-157MASTER AGREEMENT NO#:M. A. Date:
Maximum Compensation: December 31, 2025
Consultant:Firm Name:
Address:
Contact: Phone:
Email:gbarry@4leafinc.com
Project Name:McClellan Rd Separated Bike Corridor, Phase 3
Scope:
X
City Project Management
Managing Department: Public Works Project Manager: Susan Michael
Fiscal/Budget :
Amount
500,000.00
162,806.00
Minus Liquidated to Date 0.00
15,000.00
322,194.00
P.O. # TBD
Contract Manager: Susan Michael Date: July 1, 2024
Approvals:
Consultant:Date:
CIP Manager:Date:
Appropriation Certification: I hereby certify that an unexpended appropriation is available in the above fund
for the above contract as estimated and that fund are available as of this date of signature
City Finance:Date:
Management Analyst
Master Agreement Maximum Compensation:
Total Previously Encumbered to Date:
Encumbrance this Service Order:Master Agreement Unencumbered
Balance:
S.O. Acc't No.: 270-99-269 900-905
4Leaf, Inc.
2126 Rheem Drive, Pleasanton, CA 94588
Gene Barry (925) 462-5959
Project Description: Construction of civil and traffic signal improvements related to bike safety.
Provide Construction Management Services for the project as described in Attachment A
CITY OF CUPERTINO
MASTER AGREEMENT CONSULTANT SERVICES
SERVICE ORDER NO. 2
2024-048 November 29, 2023
$500,000.00 M.A. End Date:
4Leaf Master Agreement-CM 2024-048 Page 1 of 1 Service Order No.2
Aug 14, 2024
Susan Michael Aug 14, 2024
jindy gonzalez Aug 14, 2024
Construction Management • Plan Check • Inspection • Planning
2126 Rheem Drive • Pleasanton, CA 94588 • Phone (925) 462-5959 • Fax (925) 462-5958
8896 North Winding Way • Fair Oaks, CA 95628 • Phone (916) 965-0010 • Fax (916) 965-0013
City of Cupertino May 20, 2024
Susan Michael
Capital Improvement Project Manager
Public Works
10300 Torre Ave.
Cupertino, CA 95014
Submitted via E-mail as Acrobat PDF Document to susanm@cupertino.gov
RE: Request for Budget Amendment to Continue Providing Construction Management
and Inspection Support Services for the City of Cupertino’s De Anza Boulevard and
McClellan Road / Pacific Drive Intersection Modification Project.
Dear Ms. Michael:
4LEAF, Inc. (“4LEAF”) is requesting a Budget Amendment in the amount of $15,000 to continue
providing Construction Management (CM) and Inspection Support Services for the City of
Cupertino (“City”) De Anza Boulevard and McClellan Road / Pacific Drive Intersection
Modification Project. Based on current information, we anticipate that our current authorized
budget will be expended by June 14, 2024. Additional budget is being requested due to the
following:
• The project’s contractor, Redgwick Construction, recently provided the City’s team with
an updated construction completion schedule that shows a final completion date of June
20, 2024. This date results in a construction duration that is approximately one (1) month
longer than their original baseline schedule. Based on conversations in August 2023
between 4LEAF and the City’s former Project Manager, 4LEAF’s original cost proposal
assumed a level of effort of 40 working days at 6 hours per day and 40 working days at 8
hours per day for construction inspections. The actual construction phase duration has
exceeded the assumed 80 working days.
• 4LEAF’s original proposal also included a line item of $10,000 for our subconsultant,
Contractor Compliance Monitoring, Inc. (“CCMI”), to perform contractor labor
compliance monitoring services. This assumed CCMI’s rate of $2,000 per month for five
months. Based on Redgwick’s updated schedule, we anticipate that one additional
month of CCMI’s services will be needed to review final contractor and subcontractor
labor payroll submittals.
• In addition, 4LEAF’s Construction Manager performed out-of-scope services to
coordinate and resolve PG&E permit application issues related to stopping and starting
of electrical services for the project that were not previously identified in the contract
documents. Costs for this item were tracked as out of scope and equate to approximately
$2,900.
Page 2
Budget Amendment Request for the
City of Cupertino De Anza Blvd / McClellan Road / Pacific Drive Project
2126 Rheem Drive •Pleasanton, CA 94588 • Phone (925) 462-5959 • Fax (925) 462-5958
8896 North Winding Way •Fair Oaks, CA 95628 •Phone (916) 965-0010 • Fax (916) 965-0013
This budget amendment request of $15,000 is based on the following assumptions:
1)An assumed 51 additional hours for 4LEAF’s Construction Manager at $175/hr. This
equates to a cost of $8,925 for this item.
2)An assumed 26 additional hours for 4LEAF’s Construction Inspector at $156.67/hr. This
equates to a cost of $4,075 for this item.
3)One additional month for CCMI to perform final review and closeout of contractor and
subcontractor payroll information. This equates to a budget of $2,000 for this item.
The above estimates are not-to-exceed amounts and 4LEAF will only bill the actual hours that
are needed to complete the project. 4LEAF appreciates the opportunity to provide this Budget
Amendment request for the City’s De Anza Blvd / McClellan Road / Pacific Drive Project. If you
have any questions, please do not hesitate to call me at (925) 462-5959 or via e-mail at
gbarry@4leafinc.com.
Respectfully submitted,
4LEAF, Inc.
Gene Barry, P.E.
Vice President
SO-02 McCLELLAN Ph3_4LEAF 2024-048 r1
Final Audit Report 2024-08-14
Created:2024-08-14
By:Sundari Pilaka (Sundarip@cupertino.org)
Status:Signed
Transaction ID:CBJCHBCAABAABLCqP7GSEJvVr1K0tm3ZBLxhvLlMwuL1
"SO-02 McCLELLAN Ph3_4LEAF 2024-048 r1" History
Document created by Sundari Pilaka (Sundarip@cupertino.org)
2024-08-14 - 8:06:37 PM GMT- IP address: 98.207.177.162
Document emailed to Gene Barry (gbarry@4leafinc.com) for signature
2024-08-14 - 8:22:30 PM GMT
Email viewed by Gene Barry (gbarry@4leafinc.com)
2024-08-14 - 8:23:27 PM GMT- IP address: 52.202.236.132
Document e-signed by Gene Barry (gbarry@4leafinc.com)
Signature Date: 2024-08-14 - 8:41:38 PM GMT - Time Source: server- IP address: 68.65.68.30
Document emailed to susanm@cupertino.gov for signature
2024-08-14 - 8:41:40 PM GMT
Email viewed by susanm@cupertino.gov
2024-08-14 - 8:42:43 PM GMT- IP address: 3.232.50.116
Signer susanm@cupertino.gov entered name at signing as Susan Michael
2024-08-14 - 8:43:34 PM GMT- IP address: 64.165.34.3
Document e-signed by Susan Michael (susanm@cupertino.gov)
Signature Date: 2024-08-14 - 8:43:36 PM GMT - Time Source: server- IP address: 64.165.34.3
Document emailed to jindyg@cupertino.gov for signature
2024-08-14 - 8:43:38 PM GMT
Email viewed by jindyg@cupertino.gov
2024-08-14 - 8:43:47 PM GMT- IP address: 52.202.236.132
Signer jindyg@cupertino.gov entered name at signing as jindy gonzalez
2024-08-14 - 9:35:33 PM GMT- IP address: 174.85.102.16
Document e-signed by jindy gonzalez (jindyg@cupertino.gov)
Signature Date: 2024-08-14 - 9:35:35 PM GMT - Time Source: server- IP address: 174.85.102.16
Agreement completed.
2024-08-14 - 9:35:35 PM GMT