TICC 07-03-24TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Regular Meeting
July 3, 2024, 7:00 p.m.
Quinlan Conference Room
10185 N. Stelling Road
APPROVED MINUTES
CALL MEETING TO ORDER
Meeting was called to order at 7:06 pm
ROLL CALL
Commissioners Present: Prabir Mohanty, Emma Shearin, Mukesh Garg, Balaram Donthi
Commissioners Tardy: Sudeep Kumar
Staff Present: Tommy Yu, Infrastructure (IT) Manager
APPROVAL OF MINUTES
1. Subject: Approve the May 3, 2024, regular meeting minutes.
Commissioner Donthi made a motion to approve the May 3, 2024, regular meeting minutes
with a minor amendment below:
Update pg. 7, Future Agenda Setting:
“Chair Mohanty and the Commission relayed interest in reviewing proposed TICC Muni
updates and goal setting. Chair Mohanty and Commissioner Kumar expressed interest in
inviting Waymo to provide a presentation to the Commission.”
Vice Chair Shearin second the motion.
Motion passes with Commissioner Kumar absent.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on
any matter not on the agenda. Speakers are limited to three (3) minutes per person. In most
cases, state law will prohibit the commission from making any decisions with respect to a
matter not listed on the agenda.
Commissioner Kumar joined the meeting at 7:11 p. m.
NEW BUSINESS
2. Subject: Discuss Cybersecurity forum
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The Commission discussed a potential Cybersecurity forum.
Chair Mohanty made a motion to form a Cybersecurity Subcommittee consisting of
Commissioners Donthi and Kumar.
Commissioner Garg seconded the motion.
Motion passes unanimously.
The Cybersecurity subcommittee’s objectives will be to find and recommend appropriate
venue(s), while taking into consideration limited staff resources.
3. Subject: Receive Artificial Intelligence (AI) updates from the City
Staff Liaison Yu provided a summary of AI updates to the Commission.
The updates included:
City Staff is working on developing an AI Policy
Staff is piloting 10 Microsoft CoPilot licenses to understand the capabilities and
develop use cases
Staff meets once a month to share experiences and ideas
The City is a member of the GovAI Coalition and attends the meetings regularly
The GovAI Coalition is led by the City of San Jose and is composed of over 600 public
servants from over 250 local, county, and state governments that represent over 150 million
Americans across the nation united in a mission to promote responsible and purposeful AI
in the public sector.
The GovAI Coalition is committed to:
1. Using AI for social good,
2. Ensuring ethical, non‐discriminatory, and responsible AI governance,
3. Promoting vendor accountability,
4. Improving government services, and
5. Fostering cross‐agency collaboration and knowledge sharing.
The Commission thanked Staff Liaison Yu for the updates and expressed interest in
receiving routine updates. Mr. Yu concluded agenda item relaying he will relay request to
staff.
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4. Discuss new initiatives and/or Projects that can be included as part of the
Commissions 2024 Workplan and Schedule
Chair Mohanty brought up the Camera registry program for discussion.
Staff Liaison Yu provided background on the item and next steps including doing a social
media campaign that covers posts on Nextdoor, Facebook, and the City’s social media
channels.
The Commission and Staff Liaison Yu discussed working with the Communications team to
develop a strategy including the Commission’s recommendations and distribute via the
Block Leaders Program while working with the Sheriffʹs Office and Office of Emergency
Management on best practices on what to advertise and how to advertise.
Chair Mohanty discussed inviting Waymo for a presentation to educate the Commission
and Community.
Vice Chair Shearin recommended adding the Presentation to the September regular
meeting.
Staff Liaison Yu reminded the Commission the Presentation format should consist of
education as opposed to sales format given current City Budget constraints.
The Commission concluded discussion.
OLD BUSINESS
5. Subject: Review TICC 2024 Schedule and Work Plan
The Commission reviewed and discussed the Schedule and Workplan.
As part of Review, Commissioners availability was discussed.
The Commission concluded confirming availability for the next regular meeting on
September 4, 2024.
STAFF AND COMMISSION REPORTS
6. Review Mayor’s Meeting 2024 Calendar
Chair Mohanty and Vice Chair Shearin assigned attendance for the mayor’s meeting.
July 10th (zoom): Vice Chair Shearin
September 18 (in‐person): Chair Mohanty
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7. Receive update from Mayor’s meeting with Commissioners.
General updates provided by Chair Mohanty who attended the May meeting.
8. Subject: Receive Commissioners Report
General updates provided.
FUTURE AGENDA SETTING
The Commission relayed interest in receiving AI updates, Camera Registry Program,
Cybersecurity Subcommittee, proposed TICC Muni updates, and inviting Waymo to
provide a presentation to the Commission.
ADJOURNMENT
Chair Mohanty adjourned the meeting at 8:04 pm.
SUBMITTED BY: APPROVED BY:
/s/ Marilyn Pavlov /s/ Prabir Mohanty
__________________________________ ________________________________
Marilyn Pavlov, Commission Secretary Prabir Mohanty, Chair