TICC Agenda Packet - 11.06.24CITY OF CUPERTINO
TICC
AGENDA
10185 N. Stelling Road, Quinlan Conference Room
Wednesday, November 6, 2024
7:00 PM
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Attend in person at Quinlan Community Center, 10185 N. Stelling Road
2) The meeting will also be streamed live on and online at
https://youtube.com/@cupertinocitycommission
Members of the public wishing to comment on an item on the agenda may do so in the
following ways:
1) Appear in person at Quinlan Community Center.
2) E-mail comments by 4:00 p.m. on Wednesday, November 6 to the legislative body at
TICC@cupertino.gov. These e-mail comments will also be posted to the City ’s website after
the meeting.
Oral public comments may be made during the public comment period for each agenda
item.
Members of the audience who address the legislative body must come to the
lectern/microphone and are requested to complete a Speaker Card and identify themselves .
Completion of Speaker Cards and identifying yourself is voluntary and not required to
attend the meeting or provide comments.
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Approve the September 25, 2024, special meeting minutes
Recommended Action: Approve the September 25, 2024, special meeting minutes.
A - Draft Minutes
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
Page 1
1
TICC Agenda November 6, 2024
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
NEW BUSINESS
2.Subject: Augmented Reality (AR) McClellan Ranch App Tour Debrief
Recommended Action: Receive debrief on Augmented Reality (AR) McClellan Ranch
App Tour from Commissioner Donthi
3.Subject: Review TICC 2025 Schedule and Work Plan
Recommended Action: Review TICC 2025 Schedule and Workplan
A - Schedule and Work Plan 2025
4.Subject: Cupertino Community Service Awards 2024
Recommended Action: Cupertino Community Service Awards 2024
A - Cupertino Community Service Awards 2024
OLD BUSINESS
5.Subject: Provide update on promoting the Santa Clara County Sheriff's Office Camera
Registry Program
Recommended Action: Provide update on promoting the Santa Clara County Sheriff's
Office Camera Registry Program
6.Subject: Receive Cybersecurity Working Group Report from Commissioners Donthi
and Kumar
Recommended Action: Receive Cybersecurity Working Group Report from
Commissioners Donthi and Kumar
7.Subject: Review TICC 2024 Schedule and Work Plan
Recommended Action: Review TICC 2024 Schedule and Work Plan
A - Schedule and Work Plan 2024
STAFF AND COMMISSION REPORTS
8.Subject: Review the 2024 Mayor's Meeting Calendar
Recommended Action: Review the 2024 Mayor's Meeting Calendar, confirm
attendance, and provide 3 summary points
A - Mayor's Meeting 2024 Calendar
9.Subject: Receive update from the Mayor's Meeting with the Commissioners
Page 2
2
TICC Agenda November 6, 2024
Recommended Action: Receive update from the Mayor's meeting with the
Commissioners
10.Subject: Receive Commissioners Report
Recommended Action: Receive Commissioners Report
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request in advance by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter
on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City website and kept in packet archives. Do
not include any personal or private information in written communications to the City that you do not
wish to make public, as written communications are considered public records and will be made
publicly available on the City website.
Page 3
3
CITY OF CUPERTINO
Agenda Item
24-13481 Agenda Date: 11/6/2024
Agenda #: 1.
Subject: Approve the September 25, 2024, special meeting minutes
Approve the September 25, 2024, special meeting minutes.
CITY OF CUPERTINO Printed on 10/31/2024Page 1 of 1
powered by Legistar™4
ATTACHMENT A
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Special Meeting
September 25, 2024, 7:00 p.m.
Quinlan Conference Room
10185 N. Stelling Road
DRAFT MINUTES
CALL MEETING TO ORDER
Meeting was called to order at 7:06 pm
ROLL CALL
Commissioners Present: Prabir Mohanty, Emma Shearin, Mukesh Garg, Balaram
Donthi, Sudeep Kumar
Staff Present: Teri Gerhardt, CGCIO, Chief Technology Officer (CTO)
Tommy Yu, CGCIO, Infrastructure (IT) Manager
APPROVAL OF MINUTES
1. Subject: Approve the July 3, 2024, regular meeting minutes.
Vice Chair Shearin made a motion to approve the July 3, 2024, regular meeting minutes.
Chair Mohanty second the motion.
Motion passes unanimously.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on
any matter not on the agenda. Speakers are limited to three (3) minutes per person. In most
cases, state law will prohibit the commission from making any decisions with respect to a
matter not listed on the agenda.
NEW BUSINESS
2. Subject: Review proposed staff amendments to TICC Cupertino Municipal
Code Chapter 2.74
Infrastructure Manager Yu presented the PowerPoint on file in the Commission records.
The presentation covered background on TICC Municipal Code, Purpose of proposed staff
amendments, proposed amendment highlights, and next steps.
The Commission discussed and asked questions, acknowledging staffs proposed changes.
3. Subject: Provide update on promoting the Santa Clara County Seriff’s Office
camera Registry Program
Infrastructure Manager Yu provided the following update:
5
TICC MEETING MINUTES Sept. 25
2
Yu mentioned staff is working with City Managers Offices of Emergency and
Communications to develop marketing strategy. Staff Liaison Yu provided background on
the item and next steps including doing a social media campaign that covers posts on
Nextdoor, Facebook, and the City’s social media channels.
The Commission and Staff Liaison Yu discussed working with the Communications team to
develop a strategy including the Commission’s recommendations and distribute via the
Block Leaders Program while working with the Sheriffʹs Office and Office of Emergency
Management on best practices on what to advertise and how to advertise.
The Commission thanked IT Manager Yu.
4. Subject: Review the Draft TICC Annual Report to City Council Presentation
The Commission and Chief Technology Officer Gerhardt reviewed the PowerPoint on file
in the Commissions records.
The presentation introduced the Commissioners, referenced the Commission Muni Code,
and summarized the Commissions accomplishments and future initiatives.
5. Subject: Receive Overview of the City’s Artificial Intelligence (AI) Policy
Chief Technology Officer Gerhardt presented the PowerPoint on file in the Commissions
records.
The Presentation reviewed Policy Objectives, Key Principles for AI System, Roles and
Responsibilities, General Guidelines for AI Systems, Acceptable and Prohibited uses,
concluding with enforcement.
The Commission discussed and asked questions, thanking CTO Gerhardt.
6. Receive Cybersecurity Subcommittee report from Commissioners Donthi and
Kumar
Commissioner Kumar presented a General Plan Outine to the Commission on file in the
Commissions Records.
Commissioner Kumar relayed he and Commissioner Donthi have narrowed down their top
ideas to Cyberbullying Prevention & Awareness Program for Students, Mentorship
Program for Youth, and Senior Cybersecurity Workshops.
Next steps will include presenting their research at the November regular meeting, as well
as providing the group with an overview of how they would approach each option.
The Cybersecurity subcommittee’s objectives will be to find and recommend appropriate
venue(s), while taking into consideration limited staff resources.
6
TICC MEETING MINUTES Sept. 25
3
The Commission discussed and asked questions, thanking the Subcommittee for the report.
OLD BUSINESS
7. Subject: Review TICC 2024 Schedule and Work Plan
The Commission reviewed and discussed the Schedule and Workplan. As part of Review,
Commissioners availability was discussed.
The Commission concluded confirming availability for the next regular meeting on
November 6, 2024.
STAFF AND COMMISSION REPORTS
6. Review Mayor’s Meeting 2024 Calendar
Chair Mohanty and Vice Chair Shearin assigned attendance for the mayor’s meeting.
November 20 (zoom): Vice Chair Shearin
7. Receive update from Mayor’s meeting with Commissioners.
General updates provided by Chair Mohanty who attended the July meeting.
8. Subject: Receive Commissioners Report
General updates provided.
FUTURE AGENDA SETTING
ADJOURNMENT
Chair Mohanty adjourned the meeting at 8:20 pm.
SUBMITTED BY: APPROVED BY:
__________________________________ ________________________________
Marilyn Pavlov, Commission Secretary Prabir Mohanty, Chair
7
CITY OF CUPERTINO
Agenda Item
24-13482 Agenda Date: 11/6/2024
Agenda #: 2.
Subject: Augmented Reality (AR) McClellan Ranch App Tour Debrief
Receive debrief on Augmented Reality (AR)McClellan Ranch App Tour from Commissioner
Donthi
CITY OF CUPERTINO Printed on 10/31/2024Page 1 of 1
powered by Legistar™8
CITY OF CUPERTINO
Agenda Item
24-13483 Agenda Date: 11/6/2024
Agenda #: 3.
Subject: Review TICC 2025 Schedule and Work Plan
Review TICC 2025 Schedule and Workplan
CITY OF CUPERTINO Printed on 10/31/2024Page 1 of 1
powered by Legistar™9
Technology, InformaƟon, and CommunicaƟons Commission
2025 Schedule and Work Plan
January 1
MeeƟng
March 5
MeeƟng
May 7
MeeƟng
July 2
MeeƟng
September 3
MeeƟng
November 5
MeeƟng
Canceled
Approve prior meeƟng
minutes
Approve prior meeƟng
minutes
Approve prior meeƟng
minutes
Approve prior meeƟng
minutes
Approve prior meeƟng
minutes
Elect Chair and Vice Chair
posiƟons
tbd tbd tbd tbd
tbd
Summary of DuƟes – Powers – ResponsibiliƟes of Technology, InformaƟon, and CommunicaƟons Commission
Source: CuperƟno, CA Municipal Code, Chapter 2.74.060: TICC
The CuperƟno Technology, InformaƟon, and CommunicaƟons Commission shall have the following duƟes, powers and responsibiliƟes, and such others as the
members shall be entrusted with by the City Council from Ɵme to Ɵme. The commission shall:
1. Advise the City Council and City Manager on all maƩers relaƟng to technology, informaƟon, and communicaƟons within the city of CuperƟno;
2. Evaluate compliance with any franchise or other agreement between the City and technology, informaƟon, and communicaƟons providers and make
recommendaƟons to the City Council;
3. Conduct periodic reviews of technology, informaƟon, and communicaƟons providers, faciliƟes and products and make recommendaƟons on such
subjects to the City Council;
4. Recommend amendments to the City’s telecommunicaƟons policy of the City Council;
5. Serve as a liaison between the City, the public and the technology, informaƟon, and communicaƟons providers in enhancing informaƟon and
educaƟon. Such acƟviƟes include providing an opportunity for input to residents and disseminaƟng noncommercial, educaƟonal materials about
technology, informaƟon, and communicaƟons services;
6. At the request of the City Manager, provide assistance in examining methods to obtain equivalent franchise fees or other economic benefits from
service providers;
7. Provide support for community access television, especially public and educaƟonal access, and give guidance when needed for development and
implementaƟon of access channels and programming;
8. Recommend ways to foster the City’s best use of technology, informaƟon, and communicaƟons infrastructure and services for the maximum benefit of
the community.
9. Provide educaƟon to the community on the use of technology, informaƟon, and communicaƟons infrastructure and services.
(Ord. 1965, (part), 2005: Ord. 1722, (part), 1996; Ord. 1714, (part), 1996)
10
CITY OF CUPERTINO
Agenda Item
24-13486 Agenda Date: 11/6/2024
Agenda #: 4.
Subject: Cupertino Community Service Awards 2024
Cupertino Community Service Awards 2024
CITY OF CUPERTINO Printed on 10/31/2024Page 1 of 1
powered by Legistar™11
CUPERTINOYOU ARE CORDINALLY INVITED TO
COMMUNITY SERVICE AWARDS
RESIDENCE INN SAN JOSE CUPERTINO
19429 Stevens Creek Blvd, Cupertino, CA 95014
SATURDAY, NOVEMBER 16, 2024
Doors Open 5:30 P.M. | Program Begins 6 P.M.
ATTACHMENT A
12
CITY OF CUPERTINO
Agenda Item
24-13399 Agenda Date: 11/6/2024
Agenda #: 5.
Subject:Provide update on promoting the Santa Clara County Sheriff's Office Camera Registry
Program
Provide update on promoting the Santa Clara County Sheriff's Office Camera Registry Program
CITY OF CUPERTINO Printed on 10/31/2024Page 1 of 1
powered by Legistar™13
CITY OF CUPERTINO
Agenda Item
24-13347 Agenda Date: 11/6/2024
Agenda #: 6.
Subject: Receive Cybersecurity Working Group Report from Commissioners Donthi and Kumar
Receive Cybersecurity Working Group Report from Commissioners Donthi and Kumar
CITY OF CUPERTINO Printed on 10/31/2024Page 1 of 1
powered by Legistar™14
CITY OF CUPERTINO
Agenda Item
24-12863 Agenda Date: 11/6/2024
Agenda #: 7.
Subject: Review TICC 2024 Schedule and Work Plan
Review TICC 2024 Schedule and Work Plan
CITY OF CUPERTINO Printed on 10/31/2024Page 1 of 1
powered by Legistar™15
Technology, InformaƟon, and CommunicaƟons Commission
2024 Schedule and Work Plan
January 3
MeeƟng
March 6
MeeƟng
May 1
MeeƟng
July 3
MeeƟng
September 25
MeeƟng
November 6
MeeƟng
Approve prior
meeƟng minutes
Elect Chair and Vice Chair
posiƟons
Approve prior meeƟng
minutes
Approve prior meeƟng
minutes
Approve prior meeƟng
minutes
Approve prior meeƟng
minutes
Discuss City Council
Work Program Items
Video Division Overview
presentaƟon
City Council Work
Program con’t
Cybersecurity Forum Proposed Amendments
to TICC Muni Code
McClellan AR Debrief
Infrastructure
Division Overview
presentaƟon
Recommend City Council
Work Program item
Next Steps for Proposed
Amendments to TICC
Muni Code
New IniƟaƟves
and/or Projects
AI Policy 2025 Work Plan
Summary of DuƟes – Powers – ResponsibiliƟes of Technology, InformaƟon, and CommunicaƟons Commission
Source: CuperƟno, CA Municipal Code, Chapter 2.74.060: TICC
The CuperƟno Technology, InformaƟon, and CommunicaƟons Commission shall have the following duƟes, powers and responsibiliƟes, and such others as the
members shall be entrusted with by the City Council from Ɵme to Ɵme. The commission shall:
1.Advise the City Council and City Manager on all maƩers relaƟng to technology, informaƟon, and communicaƟons within the city of CuperƟno;
2.Evaluate compliance with any franchise or other agreement between the City and technology, informaƟon, and communicaƟons providers and make
recommendaƟons to the City Council;
3.Conduct periodic reviews of technology, informaƟon, and communicaƟons providers, faciliƟes and products and make recommendaƟons on such
subjects to the City Council;
4.Recommend amendments to the City’s telecommunicaƟons policy of the City Council;
5.Serve as a liaison between the City, the public and the technology, informaƟon, and communicaƟons providers in enhancing informaƟon and
educaƟon. Such acƟviƟes include providing an opportunity for input to residents and disseminaƟng noncommercial, educaƟonal materials about
technology, informaƟon, and communicaƟons services;
6.At the request of the City Manager, provide assistance in examining methods to obtain equivalent franchise fees or other economic benefits from
service providers;
7.Provide support for community access television, especially public and educaƟonal access, and give guidance when needed for development and
implementaƟon of access channels and programming;
8.Recommend ways to foster the City’s best use of technology, informaƟon, and communicaƟons infrastructure and services for the maximum benefit of
the community.
9.Provide educaƟon to the community on the use of technology, informaƟon, and communicaƟons infrastructure and services.
(Ord. 1965, (part), 2005: Ord. 1722, (part), 1996; Ord. 1714, (part), 1996)
ATTACHMENT A
16
CITY OF CUPERTINO
Agenda Item
24-13484 Agenda Date: 11/6/2024
Agenda #: 8.
Subject: Review the 2024 Mayor's Meeting Calendar
Review the 2024 Mayor's Meeting Calendar, confirm attendance, and provide 3 summary points
CITY OF CUPERTINO Printed on 10/31/2024Page 1 of 1
powered by Legistar™17
ATTACHMENT A
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Mayor’s Meeting 2024 Calendar
JANUARY 10
Mayor’s Mtg. in‐person 6‐7:30 pm
at Quinlan Center
Chair/Vice Chair
FEBRUARY
Canceled
MARCH 13
Mayor’s Mtg. Zoom,
6 ‐7:30 pm
Chair/Vice Chair
APRIL
Canceled
MAY 8
Mayor’s Mtg. in‐person 6‐7:30 pm
at Quinlan Center
Chair Mohanty
JUNE
Canceled
JULY 17
Mayor’s Mtg. Zoom,
6 ‐7:30 pm
Vice Chair Shearin
AUGUST
Canceled
SEPTEMBER 18
Mayor’s Mtg. in‐person 6 – 7:30 pm
at Quinlan Center
Chair Mohanty
OCTOBER
Canceled
NOVEMBER 20
Mayor’s Mtg. zoom,
5‐6:30 pm
Vice Chair Shearin
DECEMBER
Canceled
18
CITY OF CUPERTINO
Agenda Item
24-13350 Agenda Date: 11/6/2024
Agenda #: 9.
Subject: Receive update from the Mayor's Meeting with the Commissioners
Receive update from the Mayor's meeting with the Commissioners
CITY OF CUPERTINO Printed on 10/31/2024Page 1 of 1
powered by Legistar™19
CITY OF CUPERTINO
Agenda Item
24-13351 Agenda Date: 11/6/2024
Agenda #: 10.
Subject: Receive Commissioners Report
Receive Commissioners Report
CITY OF CUPERTINO Printed on 10/31/2024Page 1 of 1
powered by Legistar™20