91-034 Second Harvest Food Bank 91-034 SECOND HARVEST FOOD BANK
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RE90LL)TICH NO. 8314
A RESOLUTION OF 'M CITY CCtRCII. OF THE CITY OF CXAMMM
AUINORIZIW 5[18rErML OF Ftui DD G FROPOSUS FOR 92
SEVEN'I'F:E1MI (1991/92) PRMR M YEAR OF THE
CC144 NM DEVELOPMENT BLOQ{ GRANT PROGRAM
WHEREAS, the Housing and ocumunity Development Act of 1974 provides
that funds be made a`railable for the Ccaman-,ity Development Block Grant
pram; and
WHEREAS, the City of aq ertino wishes to apply for funds under the
Tkban Count-
.1 provisions of the Act; and
WHEREAS, the City of Cupertino understands that it shall receive
$15,000 in CDBG Administration funds and approximately $140,000 in
non-ocapetitive funds per the Joint Powers Agreement signed with the
County on September 6, 1990.
NOW, MMUT+ORE, BF: IT RESOLVED that the City of Cupertino hereby
certifies that the projects being proposed for funding meet the
certifications outlined in Section 570.30.3 of the unity Developnent
Block Grant Administrative Regulations; and
BE IT FUMHER RESOLVED that the City Manager is hereby authorized to
submit the following project proposals to the County of Santa Clara:
BE IT Fumum RESOLVED that any increases or decreases in the expected
allocation will be made against the Affordable Housing Fund allocation.
- CDBG Administration $15,000
- Housing Rehabilitation Administration 32,000
- Affordable Housing Reid 88,500
- Public Service Grant Implementation 4,500
- Rotating Shelter Program 10,000
- Second Harvest Food Bank Distribution Center 5,000
PASSED AND ADOPTED at a regular meeting of the City Council of the
City of Cupertino this 22nd day of January, 1991 by the following vote:
Vote MelkM of the City Council
AYES: Goldman, Rogers, Sorensen, Szabo, Koppel
yNOES: None
ABSENT: None
ABSEkW: None
ATIMT: APPROVED:
/s/ Dorothy Cornelius /s/ Barb Koppel
City Clerk Mayor, City of Cupertino
misc/rso8314
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AGI2Ek�NI'
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This Agreement is made and entered into this day of g�,
19_91_, by and between the City of Cupertino, a municipal corporation
("CITY") and Second Harvest Food Bank, a nonprofit corporation
(1100RPORATION11) .
WITNPSSM
WHEREAS, CITY has received ca munity Development Block Grant
(hereinafter "MM") funds through. a Joint Powers Agreement with Santa
Clara County, which is an Urban County entitled to CDBG funds from the
Federal Department of Housing and Urban Development ("HUD") .
WHEREAS, CITY has agreed to allocate a portion of its CDBG funds to
COPORATION as a sub-recipient for housing-related activities within the
CITY which shall primarily benefit very low and low inc hcviseholds.
NOW, `IHEREMRE, the parties agree as follows:
I. CAM
CITY agrees to allocate to the CORPORATION a sum of five thousand
dollar $5,000.00 hi CDBG funds for the purpose of implementing the housing
program ("PMCGRAM") as more particularly described in Exhibit "A" (Program
Description) , Exhibit "B" (Project work Plan) , Exhibit "C" (Proposed
Irplementation Time Schedule) , and Exhibit "D" (Project Budget) .
II. TEf2M
The term of this Agreement shall begin July 1, 1991 and shall
t?.rminate June 30, 1992, or the date of the expenditure of the total grant
FJnount provided for herein, or upon the termination date established
pursuant to Section V or Section VII.
III. OBLIGATIONS OF OORPORATION
A. Organization of Corporation. CnRPORATION shall:
1. Provide CITY with:
a. Its Articles of Incorporation under the laws of the State
of California;
b. A copy of the current Bylaws of Corporation;.
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status; c. Documentation of its Internal Revenue Service nonprofit
d. Names and addresses of the current Board of Directors of
CORPORATION; and,
e. An Adopted, copy of CORPORATION's personnel policies,
procedures and approved affirmative action plan.
2. Report any changes in CORPLRATION's Articles of
Incorporation, Bylaws, Board of Directors, perso:vTel policies and
procedures, affirmative action plan, or tax exempt status immediately to
Program Manager.
3. Maintain no member of its Board of Directors as a paid
employee, agent or subcontractor under this Agreement.
4. open to the public all meetings of its Board of Directors,
except meetings, or portions thereof, dealing with personnel or litigation
matters.
5. Keep minutes of all its regular and special meetings.
6. Comply with all provisions of California Nonprofit
Corporation Law.
B. Program Performance by CORPORATION. CORPORATION shall:
1. Conduct the PROGRAM within the City of Cupertino for the
purpose of benefiting very law and low income households.
2. File quarterly narrative reports with the CITY on the types
and numbers of services rendered to Cupertino beneficiaries through the
operation of the project, which reports shall evaluate the manner in which
the project is achieving its goals according to standards established by
CITY. The reports shall be due within ten (10) working days of the end of
each quarter and shall cover the quarter ittmediately preceding the date on
which the report is filed. Said reports shall be made on forms approved
by CITY.
3. Coordinate its services with other existing organizations
providing similar servies in order to foster community cooperation and to
avoid unnecessary duplication of services.
4. seek out and apply for other sources of revenue in support
of its operation or services from local, state, federal and private
sources and, in the event of such award, inform CITY within ten days.
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C. Fiscal Responsibilities of CORPORATION. CORPORATION shall:
I. Appoint and submit the name of a fiscal agent who shall be
responsible for the financial and accounting activities of Corporation,
including the receipt and disbursement of CXWOItATION funds. The CITY
shall immediately be notified ir, writing of the appointment of a new
fiscal agent and that agent's name.
2. Establish and maintain an accounting system that shall be in
confornanae with generally accepted principles of accounting. The
accounting system shall be subject to review and approval of CITY.
3. Ibc^ment all PROM M costs by maintaining records in
accordance with Section III, Paragraph D below.
4. Submit on a quarterly basis, within ten (10) working days of
the end of the quarter, a payment request containing a summary statement
of proposed expenditures and revenue for the quarter immediately following
the date on which the report is filed and cumulative totals from the
effective date of this agreement. Said reports shall be made on fornts
approved by CITY .
5. Submit for approval by CITY any lease agreement either
contemplated or in effect.
6. Certify insurability subject to CITY approval as outlined in
E>(h- bit "E" (Insurance) .
7. If applicable, submit an indirect r.)st plan to CITY for
approval-
S. Items 1 through 7 are express conditions precedent to any
CITY funding and failure to ccuply with these conditions will, at
discretion of CITY, result in suspension of funding or termination of this
Agreement.
9. Corporation is liable for repayment of all disallowed costs.
Disallowed costs may be identified through audits, monitoring or other
sources. CORPORATION shall be required to respond to any adverse findings
which may lead to disallowed costs. The CITY shall make the final
determination of disallowed costs, subject to provisions of OMB Circular
A-1.22, 9°Cost Principles for Non-Profit organizations.°t
D. Establishment and Maintenance of Recor s. CORPORATION shall
maintain ccuplete and aecirate records of all its transactions including,
but not limited to, contracts, invoices, time cards, cash receipts,
vouchers, canceled checks, bank statements, client statistical records,
personnel, property and all other pertinent records sufficient to reflect
properly (1) all direct and indirect costs of whatever nature claimed to
have been interred or anticipated to be incurred to perform this Agreement
Agrr to to the Program, and (2) all other matters covered by this
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E. Preservation of Records. CORPORATICN shall preserve and make
available its records:
1. until the expiration of three years fraan the date of final
payment to CORPORATION under this Agreement; or
2. for such longer period, if any, as is required by applicable
law; or,
3. if this Agreement is ccupletely or partially terminated, the
records relating to the work terminated shall be preserved and made
available for a period of three years from the date of termination.
F. Examination of Records; Facilities. At any time during normal
lousiness hours, and as often as may be deemed necessary, CORPORATION
agrees that HUD and the CITY and/or authorized representative(s) may until
expiration of (1) three years after final payment under this Agreement,
(2) Three years from the date of termination of this agreement, or (3)
such longer period as may be described by applicable law, have access to
and the right to examine its plants, offices ;z d facilities used in the
performance of this Agreement or the operation of the PROGRAM, and all its
records with respect to the PROGRAM and all matters covered by this
Agreement. CORPORATION also agrees that CITY or any duly authorized
representatives) shall have the right to audit, examine, and make
excerpts or transactions of and from, such records and to make audits of
all contracts and subcontracts, invoices, payrolls, records of personnel,
conditions of employment, material and all other data relating to the
PROGRAM and matters covered by this Agreement. CORPORATION will be
notified in advance that an audit will be conducted. CORPORATION will be
required to respond to any audit findings, and have the responses included
in the final audit report. The cat of any such audit will be borne by
CITY.
G. Compliance with Law. CORPORATION shall became familiar and
comply with and cause all its subcontractors and employees, if any, to
become familiar and comply with all applicable federal, state and local
laws, ordinances, odes, regulations and decrees includidng, but not
limited to, those federal rules and regulations, executive orders and
statues identified in Exhibit "F" (Assurances) Specifically, CORPORATION
shall comply with the requirements and standards of ONB Circular No.
A-122, "Cost Principles for Non-Profit Organizations" and the following
attachments to CMB Circular No. A-110:
1. Attachment A,: "Cash Depositories," except for Paragraph 4
concerning deposit insurance;
2. Attachment B, "Bonding and Insurance;"
3. Attac mnent C, "Retention and Custodial Requirements for
Records;"
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4. Attachment F, "Standards for Financial Management Systems;"
5. Attachment H, "Monitoring and Reporting Program Perfsrmance,"
Paragraph 2;
6. Attachment N, "Property Management standards," except for
Paragraph 3 concerning the standards for real property; and
7. Attachment O, "Procurement Standards."
IV. OBMGKff ONS OF CITY
A. Method of Payment. Diring the term of this went, CITY shall
reimburse CORPORATION for all allowable costs and expenses inured in
connection with the PROGRAM, Prot to exceed the total sum of Five Thausand
Dollars ($5,000.00) except that the CITY may, at any time in its absolute
discretion, elect to suspend or terminate payment to CORPORATION, in whole
or in part, under this Agreement or not to make any particular payment
under this Agreement based on CORPORATION'S non-ccupliance, including, but
not limited to, inccaTiplete da-Im entation of expensess, failure to submit
adequate progress reports as required herein or other incidents of
non-aapliance as described in Section V, Paragraph B, of this Agreement
or based on the refusal by CORPORATION to accept any additional conditions
that may be imposed by HUD at any time, or based on the suspension or
termination of the grant ',:o CITY made pursuant to the Housing and
C.omrn ity Development Act of 1974, as amended.
V. ODNTRACT CLIANCE
A. Monitoring and Evaluation of Services. Evaluation and monitoring
of the Program performance shall be the mutual responsibility of both CITY
and CORPORATION. CORPORATION shall furnish all data, statements, records,
information and reports necessary for Program Manager to monitor, review
and evaluate the performance of the Program and its components. CITY
shall have the right to request the services of an outside agent to assist
in any such evaluation. Such services shall be paid for by CITY.
B. Contract Noncompliance. Upon receipt by CITY of any information
that evidences a failure by CORPORATION to couply with any provision of
this Agreement, CITY shall have the right to require corrective action to
enforce compliance with such provision. Areas of nonompliance include but
are not limited to:
1. If CORPORATION (with or without kncwl.edge) shall have made any
material misrepresentation of any nature with respect to any information
or data furnished by CITY in connection with the PROGRAM.
2. If there is pending litigation with respect to the performance
by CORPORATION of any of its duties or obligations under this Agreement
which may materially jeopardize or adversely affect the undertaking of or
the carrying out of the PROGRAM.
3. If CORPORATION shall have taken any action pertaining to the
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PrLx ram which requires CITY approval without having obtained such
approval.
4. If CORPORATION is in default under any provi.sion of this
Agreement.
5. If C0R1MN1ION makes improper use of CITY funds.
6. If CORPORATION submits to CITY any report which is incorrect or
incomplete in any material respect.
C. Corrective Action Procedure. CITY upon occurrence or dis oc�overy of
noncompliance by CORPORATION under thir Agreement, shall give CORPORATION
notice of CITY°S intention to demand corrective action to enforce
compliance. Such notice shall indicate the nature of the noncompliance and
the procedure whereby CORPORATION shall have the opportunity to
participate in formulating any corrective action reomm w dction. CITY
shall have the right to require the CORPORATION President and/or Executive
Director to appear at a hearing or meeting called for the purpose of
corrective action. Thereafter? CITY shall forward to CORPORATION specific
corrective action recommendations and a detailed timetable for
implementing these recommendations; such timetable shall allow CORPORATION
not less than ten (10) nor more than thirty (30) days to fly.
Following implev entation of the corrective actions, CORPORATION shall
forward to CITY, within the time specified by CITY, any documenritary
evidence required by CITY to verify that the corrective actions have been
taken.
In the event that CORPORATION does not implement the corrective action
recommendations in accordance with the corrective action timetable, CITY
may suspend payments hereunder or terminate this Agreement.
D. Termination for Cause. Notwithstanding anything to the contrary
contained :in the foregoing, CITY may terminate this Agreement by written
notice to Corporation, if any of the events of noncompliance listed in
Section V, Paragraph B, occur or are disoovered, if CORPORATION does not
implement any recommended corrective action, if CORPORATION is in
bankruptcy or receivership, if a member of the Corporation's Board of
Directors, the Executive Director or other administrative staff person is
the subject of investigation for wrongdoing, or if there is reliable
evidence that WRPORATION is unable to operate the PROGRAM. Termination
under this section shall be effective on the date notice of termination is
received or such later date as may be specified in the notice.
VI. PROGRAM CmORDINATION
A. CITY: The Housing and Services Coordinator, or his/her designee,
shall be the Program Manager for the CITY and shall monitor progress and
performance of this Agreement for CITY. The Program Manager shall be
ivsponsibLa for all services agreed to be performed by CITY.
B., Corporation: A single Program Director who shall have overall
responsibility for the progress and fvm=:ion of this Agreement shall be
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assigned. Should circLMIStanc s or acmdit cans subsequent' to the execution
of this Agreement require a substitute 'or replaosment Program Director,
CCRFORATIC N shall immediately notify G-TTY of such o=Wrenoe. Program
Directory and staff will 000perate fully with CITY in
fulfill ent of this A%emnent.
C. Orrrespondence: All varresparienoe and Wtiees required by this
Agreement shall : 9 sent to the parties at the following address:
CITY : Housing and Services Coordinator
Department of City Development
City of Cupertino
no
10300 Torre Avenue
Cupertino, California 95014
Corporation: Emotive Director
Second Harvest Ebod Bank
297 Commercial Street
San Jose, California 95112
All notices shall either be hand delivered or sent by United States
mail, registered or certified, postage prepaid. Notices given in such a
manner shall be deemed received when hand deliverer) or seventy-two (72)
hours after deposit in the United States mail. Any party may change his
or her address for the purpose of this section by giving five (5) days
written notice of such change to the other party in the manner provided in
this section.
VII. TE IIDOMON
A. In addition to CI' Is right to terminate for cause set forth in
Section V, either CITY or CORPORAT ON may suspend or terminate this
Agcemment for any reason by giving thirty (30) days prior written notice
to the otter party. Upon receipt of such notice, performance of the
services hereunder will be immediately discontinued.
B. Upon termination, either under this Section VII or Section V.
C DRPCRzaTCN shall:
1. be paid for all doctmnented services actually rendered to CITY
to the date of such termination; provided, however, CITY shall be
obligated to compensate CC ION only fox, that portion of Corporation's
services which are allowable costs and expenses as determined by an audit
or other monitoring devioe;
2. turn over to CP1`Y immediately any and all copies of studies,
reports and other data, whether or not coupleted, prepai.ed by CORPC)RATION
or its subcontractors, if any, in connection with this Agreement. Such
materials shall beocne W%Derty of CITY. Corporation, however, shall not
be liable to Cn 's use of irKxWlete materials or for CI^�'Y's use of
Y
coupleted dommmits if used for other than services contemplated by this
Agreement; and
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3. transfer to the CITY any CDBG funds on hared and any accounts
receivable attributable to the use e�f a)BG funds. All assets acquired
with CDBG funds shall be returned to the CITY.
C. Upon termination of this Agreement, CORPORATION shall inm®diately
provide CITY access to all documents, records, payroll, minutes of
meetings, correspondence and all other data pertaining to the CITY funds
granted to CORPORATION pursuant to this Agreement.
VIII. P'CJRCHASING REAL OR PERSONAL PROI'F.RTY
A. Title to Personal Property. Title to any personal property used in
connection with the project shall vest as follows:
1. Personal property donated or purchased with other than CDBG
funds shall become the property of CORPORATION or person specified by the
donor or funding source; otherwise the same shall becatte the property of
CIrCY except for property and equipment as described in 2.
2. Personal property and equipment permanently affixed to building
owned by CORPORATION shall become the prc rty of CORPORATION.
3. All other personal property, supplies and equipment purchased
pursuant to this Agreement and not consumed shall beccgrn property of CITY.
B. Nonexpendable Property. None43endable property purchased by
CORPORATION with funds provided by CITY, with a purchase price in excess
of One Hundred Dollars ($100) , must be approved in ach-ance in writing by
CITY. CITY shall retain title to said-property. If a ProkW m will be
continued beyond termination of this Agreement, CITY at its option, may
revert title to Corporation.
C. Purchase of Real Property. None of the funds provided under this
Agreement shall be used for the purchase of real property, unless CITY
approves such purchase in writing containing any conditions the CITY
deems appropriate prior to the time CORPORATION finalizes such purchase.
Approval of any such contract or an option to purchase shall be processed
through the Program Manager.
D. Securit,, Document. As a condition precedent to CITY releasing
:Funds for the purchase of real property or an option to purchase real
property, CORPORATION shall prepare and execute a pro:-Issory note, deed of
trust or other Agreement restricting the use of said real property for
purposes consistent with this Agreement, HUD and CDBG requmawnts.
IX. PROGRAM INCC ME
Income generated by the Program shall be retained by Corporation.
Such income shall be used to reduce the monthly request for funds under
this Agreement and for the same purposes and activities described in
Ekhibit A. All provisions of this Agreement shall apply to the use of
Program i xxm for such activities.
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X. INDEPENDENT CONTRACTOR
This is an Agreement by and between independent contractors and is not
intended and shall not be construed to create the relation`•hip of agent,
servant, employee, partnership, joint venture or association between
CORPORATION and CITY. Corporation, including its officers, employees,
agents or subcontractors, shall not have any claim under this Agreement or
otherwise against CITY for any Social Security, Worker's Compensation, or
employee benefits extended to employees of CITY. .
XI. ASSIGNABILITY
A. This Agreement may not be assumed nor assigned to another
corporation, person, partnership or any other entity without the prior
written approval of CITY.
B. None of the work or services to be performed hereunder snall be
assigned, delegated or subcontracted to third parties without the prior
written approval of CITY. Copies of all third �-irty contracts shall be
submitted to CITY at least thirty (30) days prior to the proposed
effective date. In the event CITY approves any such assignment,
delegation or subcontract, the subcontractors, assignees or daniegates
shall be deemed to be employees of CORPORATION, and CORPORATIOo shall be
responsible for their performance and any liabilities attaching to their
actions or omissions.
XII. DISCLOSURE OF CONFIDENTIAL CLIEUr INFORMATION
CITY and CORPORATION agree to maintain the confidentiality of any
information regarding applicants for services offered by the PROGRAM
pursuant to this Agreement or their immediate families which may be
obtained through application forms, questionnaires, inter-:iews, tests,
reports from public agencies or counselors, or any other source. Without
the written permission of the applicant, such information shall be
divulged only as necessary for purposes related to the performance or
evaluation of the services and work to be provided pursuant to this
Agreement, and then only to persons having responsibilities under this
Agreement, including those furnishing services under the Program through
approved subcontracts.
XIII. HOLD HARMLESS
In addition to the indemnity set forth in Exhibit 11E", CORPORATION
shall indemnify and hold PR0GP M to comply with applicable laws,
ordinances, codes, regulations and decrees; or,
A. the failure of the PROGRAM to comply with applicable laws,
ordinances, codes, regulations and decrees
B. any negligence or cam+ission arising out of any work or services
provided by CORPORATION, its officers, employees, agents or suboontract.crs
under the PROGRAM or this Agreement.
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XIV. WAIVER OF RIGHM AND REMEDIES
In no event shall any payment by CITY constitute or be construed to be
a waiver by CITY of any breach of the covenants or conditions of this
agreement or any default which may then exist on the part of Corporation,
and the making of any such payment while any such breach or default shall
exist shall in no way impair or prejudice any right or needy available to
CITY with respect to such breach or default. In no event shall payment to
CORPORATION by CITY in any way constitute a waiver by CTTY of PROGRAM or
this Agreement.
XV. NONDISCRIMINATION
In connection with the performance of this Agreement, CORPORATION
assures that no person shall be subject to discrimination because of sex,
race, religion, ethnic background, sexual perferance, age, handicapped
status, or union activity.
XVI. AMENEMENTS
Amendments to the terms or conditions of this Agreement shall be
requested in writing by the party desiring such amendment, and any such
amerxtmrnnt shall be effective only upon the mutual Agreement in writing of
the parties hereto.
XVII. INTDGRATE D DOCUMERr
This Agreement contains the entire Agreement between CITY and
CORPORATION with respect to the subject matter hereof. No written or oral
Agreements with any officer, agent or employee of CITY prior to execution
of this Agreement shall affect or modify any of the terms or obligations
contained in any documents coarprising this Agreement.
XVIII. MISCF.LIANDOUS
A. The captions of this Agreement are for convenience of reference
only, and the words contained therein shall in no way be held to explain,
modify, amplify or aid in the interpretation, construction or meaning cf
the provisions of this Agreement.
B. All exhibits attached hereto and referred to in this Agreement are
incorporated herein by this reference as if set forth fully herein.
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nis AGREEmERr, consisting of eleven (11) pages, c*tains the entire
agreement between CITY and CDPPCP CN r -ing the allocation of CDBG
funds for a food distribution center.
IN WIMESS klMMF, the parties have wed this Agreement in
duplicate the day and year above written.
Approved as to CiV qP Cupertino*
? i By,
ity Attorney yor
� !g
Date Date
Attests- Corporatiper,
City Clerk *.ec ive Director `
Date Da —��
t ldent
f *rcs of Directors f v'
Date
misc/ccsagree
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EXHIBIT A
CITY OF CUPERTINO
PROTECT PROPOSAL COVER PAGE
APPLICANT ORGANY17ATION
NAME SECOND HARVEST FOOD BANK
ADDRESS-, 297 Commercial Street
Ban Jose, California 95112
AGENCY DIREC'OR:
NAME: Mary Ellen Heising
TITLE:_ ixecutive D' ector HO -Nd. (408) 286-9170
SIGNATURE
PROJECT NAME: NEW OOD DISTRIBUTION R
AMOUNT OF CUPERTINO FUNDS REQUESTED: $ 50,000
AMOUNT OF COUNTY COMPETITIVE POOL CDBG FUNDS REQUESTED: $ 0
OTHER FUNDS REQUESTED OR ANT?CIPATED: $3,450,000
TOTAL PROJECT BUDGET $ 3 ,500.000
PROJECT
DESCRIPTION:
Second Harvest Food Bank is building a new 60,000s2,ft. Food Distribution
(`.enter on land donated by the County to replace the current 23,000sq.ft.
rented facility in San Jose. . This facility will serve as the main plant
for both Santa Clara and San Mateo Counties, although a small. 10,00 sq.ft.
d_i§jtribution site will continue to be maintained in San Mateo.
This new Food Distribution Center will house administrative functions,
reeve most food donations provide re packaging and sorting; areas for
processa N. food, and have adequate freezer and refrigeration space, as
well as dry storage for the one million pounds of food collected and
distributed to 83,000_low-income residents each month. Planning by the
Board of Directors, Warehouse Committee, Building Task Force/Executive
Committee. and CamRaign Cabinet have determined that this facilty will
sgrye the needs of_ttbgcommunity for the next 20 years.
With the New Food Distribution Center the Fnad Bank will be able to
2rovide an additional $356,000 worth of food to Cupertino residents over
a 10-year period.
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E xA— ributio� d FIRST UA ru ion to begin
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R9en Y Na a dew F°°d RctivttY tot 3etmonth pet'Od� st ct
c ion
Pt°sect nisi and apPaG to �, yacte�tY� r ana proaeet e19 b �u1I
to th to os Y
�5�bte staff n110� d to e Supervises Worming c1 Mon xa b ea),tobec
. SPOe tsge °�tam -j� etvlSe p� t Es�ect'' as nee�ea s �2 S 'ail n 9, aide
ve U,ireotox ~ 2� ViL h all pax unteer s e 4z �e t Monies raised °n
EXeeuti 1QQ`7a t� vol fox th
ro�eot Manager ;to'Saise funds of QaWig Gitors o3ect is on target
Y 1 pr
t of forts unteex so
mpaign Manager rta alter ana vo1 above
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Ca - g5`7o forts
Ca�parga Secretary 1S% SupljOxt o
tive
nlstra Su4p°r` d s
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PROJECT WORK PLAN FY 91/92
Agency Name SECOND HARVEST FOOD BANK
Project Name New Food Distribution Center
Responsible staff person(s) and approximate Activity for period SECOND QUARTER Products or milestones for the quarter.
percentage of time allocated to the activity. (quarterly, 3 month period)
Executive Director - 25% Supervise staff and project Construction of shell to be
completed
Project Manager - 100% Supervise project, working closely
with all parties, as needed
Campaign Manager - 75% Work with volunteer solicitors to $2.5 million raised by December
raise funds for the project.
Campaign Secretary - 85% Support efforts of Campaign Manager Monies raised on schedule
and volunteer solicitors
Administrative Support - 15% Support efforts of above Project is on target
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PROJECT WORK PLAN FY 91/92
Agency Name suoND HARVEST FOOD BANK
Project Name New Food Distribution C6nter
Responsible staff person(s) and approximate Activity for period THIRDIFOURTH Products or milestones for the quarter.
percentage of time allocated to the activity. (quarterly, 3 month period)- Quarter
Executive Director - 25% Supervise Staff and project_ Installation of equipment and
outfitting of. structure
Project Manager - f00% Supervise project Service to be provided from
new facility
Campaign Manager - 75% Work with volunteer solicitors $3 million raised by June
to raise funds for the project
Campaign Secretary - 85% Support efforts of Campaign Monies raised on schedule
Administrative Support - 15% Support efforts of above Project is on target
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PROPOSED ACTIVITY TIME SCHEDULE
Agency Name SECOND HARVEST FOOD BANK __ Project Name New Food._.DiG rib :tion Center
Fiscal Year 1991 Progam Year 1991-92 Date Prepared December 18, 1990
Agency Director Mary Ellen Heising Project Manager
List in detail the major activities to be undertaken to implement the project and the scheduled time they will begin and will
be completed. Once approved, projects will be closely monitored during implementation according to this time schedule.
Activity Jul kn Sep Oct Nov Dec Jan Feb Mar Apr May Jun
$2 million pledged to project. X
Construction to begin. X
Construction of shell to be completed. X
$2.5 million pledged to project. X
Installation of internal equipment/finishing. X
7D Service to be provided from new facility, instead X
of Commercial Street facility,
$3 million pledged to project -- Financial X
Statement to be signed by Treasurer.
tri
r
Can this workload be incorporated into the on-going workload of the applicant and successfully be implemented according ry
to this schedule? Yes X No
Schedule approved by:M,E. Heising Title: Exec, Director Date:December 18, 1990
s
EXHIBIT D
r
?R0X CT BUI>DGM7
SIEVZN TI'IEIERI`Il'H 7 R®GIIBAM YEAR IFY Mn-92
Agency Name: BF.0 0 AEu.ES.I—EDOD BANK
Project Name: New Food Distribution Center
LINE ITEM 1990 BUDGET
SALARIES
Personnel $65,900.00
Benefits 14,000.00
OFFICE EXPENSE
Rent 0
Telephone 3,800.00
Postage 3,000.00
Printing 5,000.00
t Supplies 2,OOQ.00
Travel 1,200.00
Utilities 0
Equipment (Audio/Visual) 12,000.00
Dues and Subscriptions 0
Other Database Hardware/Software) 6,000.00
Database (training/management) 2,500.00
Q TM EXPENSES
Accounting Services.. 0
Contract Services 25,000.00
1,000.00
Insurance
Conferences
Miscellaneous (Special Events/ 3,000.00
Meetings)
Other (Volunteer Recognition) 500.00
T!QTAL $150.900.00*
*This i$ for fund-raising and administra- 9 *The complete Project Budget
tion "prior to construction. It does not scheduled for approval in
include actual project design and construction. March, 1991,
Sr19t99
PRODUCER ' THIS P&ATHIMAWFSISSUB)0 AS A IYA R INF0RIi1ATIOIIONLY AND
COIIPERS NO RlllttPS UP"TUG CRRTIPICAT6"OLDER.T►tIG CRRTIFICATS
00E8 NOT AMINO.SMSO OR ALTER THB CW44RAGB AFFORDS*BY THII
LAI I"ItRARCG AGENTS I,BROKER
P.0.f0X 100 COMPANIES AFFORDING COVERAGE
COMPANY
OAKLAND.CA"06.0100 LMSR A waatere Hwhepa Yeses
COMPANY
tNSUR80 LETTER
Itosand Heroael Food fast.Iss COMPANY
LETTER C
of Seats C181,89:8e0 1/alse Cty PO%40AMY
Sty CaNlestalat Street ' "TR C
See Jose CA "Its COMPANY LETTER E TOPA Ieslnsoos Co.
THIS 18 TO CERTIFY THAT TI4E POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED MANGO ABOVE FOR THE POLICY PERIOD
INDICATED.NOTWftSTANDING ANY RSOUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMEnT WITH RESIPECT TO wHICH THIS
CERTIPICATQ MAY SE ISSUED OR MAY PERTAIN.THE 101SURANCE AFFORDED BY THE POLICIES DESCRIBED 11QREIN is SUBJECT TO ALL THE TERMS,
EXCLUSIONS ANO CONDITIONS Of SUCH POLICIES.LIMITS BROWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO TYPE OF INSURANCE POLICY NUMBER POLICY E POLICY EXP. LIMITS
ATE(MM/DO/YY) ATE(MM/DDITY)
A GQNQIRAL LIABILITY OLP010913 wilv9l W13192 OEMERAL AGGREGATE 1000000
OMM.OENSRAL LIABILITY PROO•COMP/OP AGO.
CLAIMS MADSr-710CC. PER$.tl ADY.INJURY
XOWNER'S 8 CONTRACT'S PROI EACH OCCURANCE
X OLAT 01000 0ed. FIRE DAMAOEll Fil
WED.RXP,(OnePi-411
AUTOMOBILE LIABILITY
CAMBINaaO 8101OLE
MY AUTO LIMIT
LL OWNED AUTOS BODILY INJURY
CNEDULED AUTOS IPe,Porsoo)
IRED AUTOS
BODILY INJURY
ON•OWNUD AUTOS (Per acelAent)
All LIABILITY
PROPERTY DAMAGE
EXCESS LIABILITY EACH OCCURANCE
MSRELLA FORM AGGREGATE
THER THAN UMBRELLA FOROW
STATUTORY LIMITS
WORKER'S COMPENSATION
EACH ACCIDENT
AND
DISEA$E•POLtCY LIMIT
CMPLOYQES'LIABILITY
DISEASE-EACH tdMP.
It OTHER PCt1410 9/19/9/ 64"Il 8
Courie el 99.300.000
Ceoatrllatioa 99.006 D.B.
DESCRIPTION OF OPERATIONS/LOCATION$NgiflCLEBISPECIAL ITEMS The City of Cupertino, its Officers, Agents &
Emloyees are named as additional insureds on policy A as to work performed under contract,
said coverage as the City of.Cupertino, etc., shall be primary coverage without offset against
the city's existing. insurance as E21pects Co. Land Tract @ Curtner, Almaden Em..Am Jose
SHOULD ANY OF THE AIIOVB VISCROO60 POLICIES ON CANCELLED BEFORE THE
EXPIRATION DATE THEREOF.THE 16SU►MO COMPANY WILL ENDEAVOR TO
MAIL U_ DAYS WRITTEN NOTICE TO TOG CERTIPICATB HOLDER NAMED TO THE
city of Csperlleo.Coellessllg LEFT.BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
Devlp.,C)O Vera 011.Houslaq LIABILITY OF ANY KIND UPON THE COMPANY,ITS AGENTS OR REPRE$EMTATMRS.
Opeolallst.10300 Torts Ave.
Oval lwo.CA 09015.0040 AUTNOA/26�A6PABitiIITAT