LIB 12-04-24APPROVED MINUTES
LIBRARY COMMISSION
Wednesday, December 4, 2024
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:01 p.m., Chair Panda called the meeting to order at the Cupertino Library, 10800 Torre
Avenue, Room 201A.
ROLL CALL
Commissioners present: Archana Panda, Sheela Sreekanth, Liyan Zhao, Qin Pan, Janki
Chokshi
Commissioners absent: None
City/County Staff present: Molly James, Bryant Bao, Marlene Iwamoto
Guest Speakers: None
APPROVAL OF MINUTES
1. Subject: October 2, 2024 Library Commission Meeting Minutes
Recommended Action: Review and approve the October 2, 2024 Library Commission meeting
minutes.
Chair Panda motioned to approve the October 2, 2024 Library Commission meeting minutes as
submitted. Vice Chair Sreekanth seconded. Motion carried unanimously.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
None
NEW BUSINESS
2. Subject: Fiscal Year 2024-25 City Work Program Poet Laureate Playbook Update
Recommended Action: Review and approve the revised Poet Laureate Playbook draft as part of
the Fiscal Year 2024-25 City Work Program.
Molly James, Recreation Manager, reviewed the changes from the first draft to the second draft
of the revised Poet Laureate Playbook.
Commissioner Pan requested clarification on the City’s $2,000 budget, specifically use of funds
for awards. Recreation Manager James clarified that awards can include prize money checks
and gift cards. Commissioner Pan requested clarification on the limit for gift cards. Recreation
Manager James will check and follow-up.
Commissioner Pan expressed concerns surrounding selection of the Poet Laureate
Subcommittee in February, given that will be the first meeting for the new Commissioners.
Recreation Manager James added that the Commission can always call for a special meeting as
needed.
Commissioner Chokshi motioned to approve the Poet Laureate Playbook as presented.
Commissioner Zhao seconded. Motion carried unanimously.
REPORTS/UPDATES
3. Subject: Monthly Update Reports
Recommended Action: Receive Monthly Update Reports from:
- Cupertino Community Librarian
Reported as submitted.
- County Librarian
Reported as submitted.
- Friends of the Library
No updates.
- Cupertino Library Foundation
No updates.
- Poet Laureate
No updates.
STAFF AND COMMISSION REPORTS
Recreation Manager James provided a Staff Liaison Update on the following:
- Holiday Events
o Tree Lighting – Friday, December 6 at 6 p.m. at Quinlan
o Breakfast with Santa - Saturday, December 7 from 8:30 to 11:30 a.m. at Quinlan
o Signing Santa – Saturday, December 14 from 2 to 4 p.m. at Quinlan
For a full list of holidays events and further information, please visit
cupertino.gov/holidayevents
- Cupertino Café – Saturday, December 14 from 3 to 8 p.m. at Community Hall
- Spelling Bee – Saturday, January 18 from 1 to 5:30 p.m. at Community Hall
- Glow Night Golf – Friday, January 31 from 5 to 7:30 p.m. at the Blackberry Farm Golf
Course
- Holiday Facility Closures
o Quinlan Community Center will be closed Monday, December 23 to Friday,
January 10.
o Cupertino Senior Center will be closed Monday, December 23 to Wednesday,
January 1.
o Cupertino Sports Center will be closed December 24 to 25 and December 31 to
January 1.
o For Blackberry Farm Golf Course closure dates and adjusted tee times, visit
cupertino.gov/golf
- Cupertino residents are encouraged to apply for positions on City commissions that will
have vacancies in January of 2025. The application deadline is 4 p.m. on Friday, January
3, 2025. Council will conduct interviews and make appointments in late January.
o *New Applications - Each Commission now has its own application. The
commission specific applications can be found at cupertino.gov/vacancies.
o The Library Commission will have three vacancies in January – Chair Panda,
Vice Chair Sreekanth, and Commissioner Zhao are ending their first term. All are
eligible to re-apply for a second term. Thank you all for your dedication and
commitment to the City Commission in the current term.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
None
FUTURE AGENDA SETTING
None
ADJOURNMENT
Chair Panda adjourned the meeting 7:49 p.m.
Respectfully Submitted by,
Jessica Javier, Administrative Assistant
Parks and Recreation Department
Minutes approved at the 02.05.25 regular meeting