TICC Agenda Packet - 030525CITY OF CUPERTINO
TICC
AGENDA
10185 North Stelling Road, Quinlan Conference Room; and
Teleconference Location Pursuant to Government Code section 54953(b)(2);
8-2-248, VENKATESWARA HILLS, RD#3, BANJARA Hills, Hyderabad, Telangana, India,
500034
Wednesday, March 5, 2025
7:00 PM
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Attend in person at Quinlan Community Center, 10185 N. Stelling Road
2) The meeting will also be streamed live on and online at
https://youtube.com/@cupertinocitycommission
Members of the public wishing to comment on an item on the agenda may do so in the
following ways:
1) Appear in person at Quinlan Community Center.
2) E-mail comments by 4:00 p.m. on Wednesday, March 5 to the legislative body at
TICC@cupertino.gov. These e-mail comments will also be posted to the City ’s website after
the meeting.
Oral public comments may be made during the public comment period for each agenda
item.
Members of the audience who address the legislative body must come to the
lectern/microphone and are requested to complete a Speaker Card and identify themselves .
Completion of Speaker Cards and identifying yourself is voluntary and not required to
attend the meeting or provide comments.
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Approve the January 14, 2025, Special Meeting minutes
Recommended Action: Approve the January 14, 2025, Special Meeting minutes
A - Draft Minutes
ORAL COMMUNICATIONS
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TICC Agenda March 5, 2025
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
NEW BUSINESS
2.Subject: Receive Presentation on GIS Division Overview
Presenter: Adam Araza, GIS Business Systems Analyst
Recommended Action: Receive and File GIS Division Overview presentation
A - Presentation
3.Subject: Enterprise Resource Planning (ERP) Overview
Presenter: Teri Gerhardt, CGCIO, Chief Technology Officer
Recommended Action: Receive Enterprise Resource Planning (ERP) Overview
OLD BUSINESS
4.Subject: Review TICC 2025 Schedule and Work Plan
Recommended Action: Review TICC 2025 Schedule and Workplan
A - Schedule and Work Plan 2025
5.Subject: Receive Cybersecurity Working Group Report from Vice Chair Kumar and
Commissioner Donthi
Recommended Action: Receive Cybersecurity Working Group Report from Vice Chair
Kumar and Commissioner Donthi
STAFF AND COMMISSION REPORTS
6.Subject: Review 2025 Mayor's Meeting Calendar and Assign Commissioner
Recommended Action: Review 2025 Mayor's Meeting Calendar and Assign
Commissioner
A - Mayor's Meeting 2025 Calendar
7.Subject: Provide three summary points for the March 19 Mayors Meeting at Quinlan
Social Room.
Recommended Action: Provide three summary points for the March 19 Mayors
Meeting at Quinlan Social Room.
8.Subject: Receive Commissioners Report
Recommended Action: Receive Commissioners Report
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TICC Agenda March 5, 2025
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request in advance by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter
on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City website and kept in packet archives. Do
not include any personal or private information in written communications to the City that you do not
wish to make public, as written communications are considered public records and will be made
publicly available on the City website.
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CITY OF CUPERTINO
Agenda Item
25-13785 Agenda Date: 3/5/2025
Agenda #: 1.
Subject: Approve the January 14, 2025, Special Meeting minutes
Approve the January 14, 2025, Special Meeting minutes
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ATTACHMENT A
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Special Meeting
January 14, 2025, 7:00 p.m.
Quinlan Conference Room
10185 N. Stelling Road
DRAFT MINUTES
CALL MEETING TO ORDER
The meeting was called to order at 7:09 pm
ROLL CALL
Commissioners Present: Prabir Mohanty, Emma Shearin, Mukesh Garg, Balaram
Donthi, Sudeep Kumar
Staff Present: Tommy Yu, CGCIO, Infrastructure (IT) Manager
APPROVAL OF MINUTES
1. Subject: Approve September 25, 2024, special meeting minutes.
Vice Chair Shearin made a motion to approve September 25, 2024, special meeting minutes.
Chair Mohanty second the motion.
Motion passes unanimously.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on
any matter not on the agenda. Speakers are limited to three (3) minutes per person. In most
cases, state law will prohibit the commission from making any decisions with respect to a
matter not listed on the agenda.
NEW BUSINESS
2. Subject: Elect Chair and Vice Chair positions
Infrastructure Manager Yu opened the floor for Chair nominations.
Commissioner Kumar proposed Chair Mohanty continue Chairing the Commission.
Commissioner Donthi second the motion.
Motion passes unanimously.
Infrastructure Manager Yu opened the floor for Vice Chair nominations.
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TICC MEETING MINUTES Jan 14
2
Chair Mohanty nominated Commissioner Kumar as Vice Chair. Vice Chair Shearin second
the motion.
Motion passes unanimously.
3. Subject: Review TICC 2025 Schedule and Work Plan
The Commission reviewed the Proposed TICC 2025 Schedule and Work Plan.
As part of discussion, it was agreed to add the following items to the Work Plan:
1.) Study Technology used in public safety for other Cities
2.) Investigate use of robotics technology in public works
3.) Study City website user interface Imps.
4.) Cybersecurity seminar
The Commission expressed interest in adding Division presentations as part of 2025 Work
Plan.
Commissioner Shearin made a motion to postpone the remainder
part of Item No. 3 for the end and discuss Item No. 6.
Chair Mohanty second.
Motion passes unanimously.
OLD BUSINESS
6. Receive Cybersecurity Working Group report from Commissioners Donthi
and Kumar
Commissioner Donthi presented a General Plan Outline to the Commission on file in the
Commissions Records.
Commissioner Donthi and Vice Chair Kumar have narrowed down their top ideas to Cyber
Security Awareness Program, Cyber Bullying, and Cybersecurity Awareness.
Next steps will include presenting their research at upcoming meetings, as well as
providing the group with an overview of how they would approach each option.
The Cybersecurity subcommittee’s objectives will be to find and recommend appropriate
venue(s), while taking into consideration limited staff resources.
6
TICC MEETING MINUTES Jan 14
3
The Commission discussed:
Cyber Security Awareness Program
Conduct public education with panel discussion in city hall
o Research on Cyber Attacks affected by Cities (Balaram)
o Topic: Trending attacks in 2024, Social media & Online
banking/shopping
Cyber-enabled financial fraud.
Attacks on e-commerce spaces, where credit card transactions
don’t require the card to be physically present.
Impersonation.
Deepfakes.
Account takeover.
Identity and social engineering attacks — most (99%) of which
were password theft attacks.
SIM swapping.
Help desk social engineering, where attackers impersonate
customers to reset passwords or connect new devices.
Credential phishing, particularly through phishing-as-a-service
projects. Often these are triggered by HTML or PDF
attachments containing malicious URLs.
DDoS attacks, which caused a global outage earlier this year.
o Research who should be on panel (Balaram)
o Decide if we can do it in Quinlan center or City Hall (Balaram)
o Agenda and Brochure (Balaram)
Cyber Bullying
Contact Teen commission (Sudeep)
Contact Schools (Sudeep)
Understand what school does (Sudeep)
Research what school needs (Sudeep)
Monta Vista Cyber Safety (https://mvhs.fuhsd.org/academics/library/cyber-
safety)
Cyber Security Competition
Update to be provided by Vice Chair Kumar at a future meeting
The Commission asked questions, thanking the Subcommittee for the report.
7
TICC MEETING MINUTES Jan 14
4
5. Subject: Provide update on Promoting the Santa Clara County Sherriff’s Office
Camera Registry Program.
Infrastructure Manager Yu provided the following update:
Yu mentioned that in late October, social media posts were made on Facebook, Instagram,
and Nextdoor. The social media publication was also widely shared in Cupertino’s Winter
Scene magazine.
The Commission thanked IT Manager Yu.
NEW BUSINESS
4. Subject: Augmented Reality (AR) McClellan Ranch App Tour Debrief
The Commission received input from Commissioner Donthi.
STAFF AND COMMISSION REPORTS
7. Subject: Receive Commissioners Report
No updates provided.
The Commission discussed the remaining portion of New Business item No. 3:
NEW BUSINESS
3. Subject: Review TICC 2025 Schedule and Work Plan
Vice Chair Kumar noted the new City TICC Webpage does not note the recently revised
Roles and Responsibilities.
ADJOURNMENT
Chair Mohanty adjourned the meeting at 8:40 pm.
SUBMITTED BY: APPROVED BY:
__________________________________ ________________________________
April DaRosa, Commission Secretary Prabir Mohanty, Chair
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CITY OF CUPERTINO
Agenda Item
25-13782 Agenda Date: 3/5/2025
Agenda #: 2.
Subject: Receive Presentation on GIS Division Overview
Presenter: Adam Araza, GIS Business Systems Analyst
Receive and File GIS Division Overview presentation
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Innovation & Technology
GIS
ATTACHMENT A
10
11
Signs
Sign
Supports
Street
Striping
Legends
Sidewalk
Edge of
Pavement
Storm
Drain
Trees
Median Roads
And
more!
12
13
Data
14
Data and GIS
Gathering and Collection
Maintenance
Analysis
Reporting and Visualization
15
Data and GIS
Mobile Data Collection
Gathering and Collection
Maintenance
Analysis
Reporting and Visualization
16
Data and GIS
Data Maintenance in Python
Gathering and Collection
Maintenance
Analysis
Reporting and Visualization
17
Data and GIS
Map of Spatial Data Analysis
Gathering and Collection
Maintenance
Analysis
Reporting and Visualization
18
Maps, Applications, and Reports
19
Maps, Applications, and Reports
Internal Property Info 20
Maps, Applications, and Reports
https://gis.cupertino.org/servicefinder/21
Maps, Applications, and Reports
https://gis.cupertino.org/servicefinder/22
Maps, Applications, and Reports
https://gis.cupertino.org/servicefinder/23
Maps, Applications, and Reports
https://gis.cupertino.org/servicefinder/24
Maps, Applications, and Reports
https://gis-cupertino.opendata.arcgis.com/25
Maps, Applications, and Reports
Quinlan Interactive Kiosk
Street Light Story Map
Median Labor Dashboard
Cupertino.Gov/GIS 26
Upcoming Major Projects
27
Major Projects
•Disaster Preparedness
28
Major Projects
•Disaster Preparedness
29
Major Projects
•Disaster Preparedness
30
Major Projects
•Disaster Preparedness
31
Major Projects
Data Warehouse
32
Major Projects
Virtual Reality Decarb Application
33
Major Projects
AI Development
34
Thank you
Questions?
35
CITY OF CUPERTINO
Agenda Item
25-13789 Agenda Date: 3/5/2025
Agenda #: 3.
Subject: Enterprise Resource Planning (ERP) Overview
Presenter: Teri Gerhardt, CGCIO, Chief Technology Officer
Receive Enterprise Resource Planning (ERP) Overview
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CITY OF CUPERTINO
Agenda Item
24-13483 Agenda Date: 3/5/2025
Agenda #: 4.
Subject: Review TICC 2025 Schedule and Work Plan
Review TICC 2025 Schedule and Workplan
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ATTACHMENT A
Technology, InformaƟon, and CommunicaƟons Commission
2025 Schedule and Work Plan
January 14
MeeƟng
March 5
MeeƟng
May 7
MeeƟng
July 2
MeeƟng
September
Date tbd
MeeƟng
November 5
MeeƟng
Approve prior
meeƟng minutes
Approve prior
meeƟng minutes
Approve prior
meeƟng minutes
Approve prior
meeƟng minutes
Approve prior
meeƟng minutes
Approve prior
meeƟng minutes
Elect Chair and Vice
Chair posiƟons
GIS PresentaƟon ApplicaƟons
PresentaƟon
Infrastructure
PresentaƟon
RoboƟcs Technology
in PW
Cybersecurity
Seminar
2025 Work Plan ERP Overview City Website User
Int Imps.
Study Public Safety
Technology
Study Robo-Taxis in
CiƟes
tbd
Summary of DuƟes – Powers – ResponsibiliƟes of Technology, InformaƟon, and CommunicaƟons Commission
Source: CuperƟno, CA Municipal Code, Chapter 2.74.060: TICC
The CuperƟno Technology, InformaƟon, and CommunicaƟons Commission shall have the following duƟes, powers and responsibiliƟes, and such others as the
members shall be entrusted with by the City Council from Ɵme to Ɵme. The commission shall:
1. Advise the City Council and City Manager on all matters relating to technology, information, and communications within the
City of Cupertino;
2. Serve as a liaison between the City, the public and the technology, information, and communications providers in enhancing
information and education. Such activities include providing an opportunity for input to residents and disseminating
noncommercial, educational materials about technology, information, and communications services;
3. Provide support for community access television, especially public and educational access, and give guidance when needed
for development and implementation of access channels and programming;
4. Recommend ways to foster the City’s best use of technology, information, and communications infrastructure and services
for the maximum benefit of the community; and
5. Provide education to the community on the responsible and safe use of technology, information, and communications
infrastructure and services, including cybersecurity education and best practices.
(Ord. 1965, (part), 2005: Ord. 1722, (part), 1996; Ord. 1714, (part), 1996; Ord. 24-2267, Att. A (part), 2024)
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CITY OF CUPERTINO
Agenda Item
24-13347 Agenda Date: 3/5/2025
Agenda #: 5.
Subject:Receive Cybersecurity Working Group Report from Vice Chair Kumar and Commissioner
Donthi
Receive Cybersecurity Working Group Report from Vice Chair Kumar and Commissioner Donthi
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CITY OF CUPERTINO
Agenda Item
25-13790 Agenda Date: 3/5/2025
Agenda #: 6.
Subject: Review 2025 Mayor's Meeting Calendar and Assign Commissioner
Review 2025 Mayor's Meeting Calendar and Assign Commissioner
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ATTACHMENT A
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Mayor’s Meeting 2025 Calendar
JANUARY 15
Canceled
FEBRUARY
Canceled
MARCH 19
Mayor’s Mtg. in-person
5-6:30 pm, Quinlan Center
Vice Chair Kumar
APRIL
Canceled
MAY 21
Mayor’s Mtg., 5-6:30 pm,
format tbd,
Chair/Vice Chair
JUNE
Canceled
JULY 16
Mayor’s Mtg., 5-6:30 pm,
format tbd,
Chair/Vice Chair
AUGUST
Canceled
SEPTEMBER 17
Mayor’s Mtg., 5-6:30 pm,
format tbd,
Chair/Vice Chair
OCTOBER
Canceled
NOVEMBER 19
Mayor’s Mtg., 5-6:30 pm,
format tbd,
Chair/Vice Chair
DECEMBER
Canceled
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CITY OF CUPERTINO
Agenda Item
25-13784 Agenda Date: 3/5/2025
Agenda #: 7.
Subject: Provide three summary points for the March 19 Mayors Meeting at Quinlan Social Room.
Provide three summary points for the March 19 Mayors Meeting at Quinlan Social Room.
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CITY OF CUPERTINO
Agenda Item
25-13783 Agenda Date: 3/5/2025
Agenda #: 8.
Subject: Receive Commissioners Report
Receive Commissioners Report
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