Agenda PacketCITY OF CUPERTINO
LIBRARY COMMISSION
AGENDA
10800 Torre Avenue, Cupertino Library, Room 201A
Tuesday, April 1, 2025
7:00 PM
Special Meeting
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO LIBRARY
COMMISSION
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Library Commission
is hereby called for Tuesday, April 1, 2025, commencing at 7:00 p.m. at the Cupertino
Library, Room 201A, 10800 Torre Ave, Cupertino, California 95014. Said special meeting
shall be for the purpose of conducting business on the subject matters listed below under
the heading, "Special Meeting."
SPECIAL MEETING
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
1.Subject: February 5, 2025 Library Commission Meeting Minutes
Recommended Action: Review and approve the February 5, 2025 Library Commission
meeting minutes.
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
NEW BUSINESS
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Library Commission Agenda April 1, 2025
2.Subject: Cupertino Library Foundation
Recommended Action: Receive a presentation on the Cupertino Library Foundation.
3.Subject: Cupertino Poet Laureate Update
Recommended Action: Receive an update on programs and events from the Cupertino
Poet Laureate.
4.Subject: Cupertino Poet Laureate Subcommittee Update
Recommended Action: Receive an update from the Cupertino Poet Laureate
subcommittee on the recruitment for the 2026-2028 Cupertino Poet Laureate.
REPORTS/UPDATES
5.Subject: Monthly Update Reports
Recommended Action: Receive Monthly Update Reports from:
-Cupertino Community Librarian
-County Librarian
STAFF AND COMMISSION REPORTS
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request in advance by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter
on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City website and kept in packet archives. Do
not include any personal or private information in written communications to the City that you do not
wish to make public, as written communications are considered public records and will be made
publicly available on the City website.
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CITY OF CUPERTINO
Agenda Item
25-13846 Agenda Date: 4/1/2025
Agenda #: 1.
Subject: February 5, 2025 Library Commission Meeting Minutes
Review and approve the February 5, 2025 Library Commission meeting minutes.
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DRAFT MINUTES
LIBRARY COMMISSION
Wednesday, February 5, 2025
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:01 p.m., Staff Liaison and Recreation Manager, Molly James, called the meeting to order at
the Cupertino Library, 10800 Torre Avenue, Room 201A.
ROLL CALL
Commissioners present: Qin Pan, Janki Chokshi, Liyan Zhao, Minna Xu, Chandra
Sakthivel
Commissioners absent: None
City/County Staff present: Molly James, Bryant Bao, Marlene Iwamoto
Guest Speakers: None
CEREMONIAL MATTERS AND PRESENTATIONS
1.Subject: Chair and Vice Chair Selection
Recommended Action: Conduct the selection of the Chair and Vice Chair.
Commissioner Pan nominated Commissioner Zhao as Chair. Commissioner Xu seconded.
Motion carried unanimously.
Chair Zhao nominated Commissioner Chokshi as Vice Chair. Commissioner Chokshi seconded.
Motion carried unanimously.
APPROVAL OF MINUTES
2.Subject: December 4, 2024 Library Commission Meeting Minutes
Recommended Action: Review and approve the December 4, 2024 Library Commission meeting
minutes.
Chair Zhao motioned to approve the December 4, 2024 Library Commission meeting minutes as
submitted. Commissioner Pan seconded. Motion carried with 3 yes (Zhao, Chokshi, Pan) and 2
abstain (Xu, Sakthivel).
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
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OLD BUSINESS
None
NEW BUSINESS
3.Subject: Cupertino Poet Laureate Subcommittee
Recommended Action: Select a new subcommittee for recruitment, selection, and support of the
2026-2027 Cupertino Poet Laureate.
Commissioner Pan motioned for Vice Chair Chokshi and Commissioner Xu to serve on the
Cupertino Poet Laureate subcommittee. Chair Zhao seconded. Motion carried unanimously.
REPORTS/UPDATES
4.Subject: Monthly Update Reports
Recommended Action: Receive Monthly Update Reports from:
-Cupertino Community Librarian
Reported as submitted.
-County Librarian
Reported as submitted.
-Friends of the Library
No updates.
-Cupertino Library Foundation
No updates.
-Poet Laureate
No updates.
STAFF AND COMMISSION REPORTS
Recreation Manager James provided a Staff Liaison Update on the following:
-Annual Mandatory Commissioner Training – Thursday, February 13 from 6 to 7 p.m. in
person at Community Hall.
-2025 Cupertino State of the City Address – Wednesday, February 26, reception begins at
6:30 p.m., followed by the Mayor’s address at 7 p.m. For more information and to
register, visit cupertino.gov/stateofthecity.
-Sweetheart Social – Saturday, February 8 from 6 to 9 p.m. at the Quinlan Community
Center
-Glow Night Golf – Friday, February 28 from 5 to 7:30 p.m. at the Blackberry Farm Golf
Course
-Big Bunny 5K – Saturday, March 8 (5k at 8:30 a.m. and Kids Fun Run at 9:30 a.m.) at
Civic Center Plaza
-Teen Resource Fair – Saturday, March 15 from noon to 3 p.m. at Main Street Cupertino
-Spring Swing Scramble – Saturday, March 22 from 10 a.m. to noon at the Blackberry
Farm Golf Course
-Pooch Plunge – Saturday, March 29 from 9 a.m. to 12:45 p.m. at the Blackberry Farm
Pools
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o For all Parks and Recreation Events, please register at reg4rec.org
-The City has soft-launched the new City website in December, and we appreciate your
understanding as we enhance and refine the site to provide a more seamless and user-
friendly experience for the residents.
o During the transition time, there may be some technical issues users may
experience such as broken links. Please reach out to the IT Department at
webmaster@cupertino.gov and alert us if you encounter any technical issues as
you are browsing the new website.
-International Travel
o If you are traveling internationally this year, please make sure you inform the IT
Department in advance. Email helpdesk@cupertino.gov with your travel dates
and locations so the Security Team knows to not disable your account while you
are traveling.
-The Library Commission regular meeting on Wednesday, April 2 has been canceled due
to a conflict with the City Council special meeting. Jessica will send out a poll to collect
Commissioner availability for an alternative special meeting.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Commissioners to attend the upcoming Mayor’s meeting as follows:
Wednesday, March 19 at 5 p.m. in-person at Quinlan Social Room – Chair Zhao
FUTURE AGENDA SETTING
Chair Zhao would like to invite representatives from the Cupertino Library Foundation and
Friends of the Library to present.
ADJOURNMENT
Chair Zhao adjourned the meeting at 8:05 p.m.
Respectfully Submitted by,
Jessica Suntay, Administrative Assistant
Parks and Recreation Department
Minutes approved at the _____ special meeting
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CITY OF CUPERTINO
Agenda Item
25-13847 Agenda Date: 4/1/2025
Agenda #: 2.
Subject: Cupertino Library Foundation
Receive a presentation on the Cupertino Library Foundation.
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CITY OF CUPERTINO
Agenda Item
25-13848 Agenda Date: 4/1/2025
Agenda #: 3.
Subject: Cupertino Poet Laureate Update
Receive an update on programs and events from the Cupertino Poet Laureate.
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CITY OF CUPERTINO
Agenda Item
25-13849 Agenda Date: 4/1/2025
Agenda #: 4.
Subject: Cupertino Poet Laureate Subcommittee Update
Receive an update from the Cupertino Poet Laureate subcommittee on the recruitment for the 2026-
2028 Cupertino Poet Laureate.
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CITY OF CUPERTINO
Agenda Item
25-13850 Agenda Date: 4/1/2025
Agenda #: 5.
Subject: Monthly Update Reports
Receive Monthly Update Reports from:
- Cupertino Community Librarian
- County Librarian
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