Agenda PacketCITY OF CUPERTINO
PARKS AND RECREATION COMMISSION
AGENDA
10185 North Stelling Road, Quinlan Conference Room
Thursday, April 3, 2025
7:00 PM
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Attend in person at Quinlan Community Center, 10185 North Stelling Road
2) The meeting will also be streamed live on and online at
https://youtube.com/@cupertinocitycommission
Members of the public wishing to comment on an item on the agenda may do so in the
following ways:
1) Appear in person at Quinlan Community Center.
2) E-mail comments by 4:00 p.m. on Thursday, April 3 to the legislative body at
parksandrecreationcommission@cupertino.gov. These e-mail comments will also be posted
to the City’s website after the meeting.
Oral public comments may be made during the public comment period for each agenda
item.
Members of the audience who address the legislative body are requested to complete a
Speaker Card and identify themselves. Completion of Speaker Cards and identifying
yourself is voluntary and not required to attend the meeting or provide comments .
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
1.Subject: March 6, 2025 Parks and Recreation Commission Meeting Minutes
Recommended Action: Review and approve the March 6, 2025 Parks and Recreation
Commission meeting minutes.
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
Page 1
1
Parks and Recreation Commission Agenda April 3, 2025
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
NEW BUSINESS
2.Subject: Capital Improvement Programs Fiscal Year 2025-2026 and Five-year Plan.
Recommended Action: Receive presentation and provide input on the development of
the proposed Capital Improvement Programs Fiscal Year 2025-2026 and Five-year Plan
as related to Parks and Recreation.
Staff Report
A - FY 24-25 CIP Status and FY 25-26 Proposal
B - FY 25-26 CIP Project Narratives
3.Subject: Fiscal Year 2025-26 Community Funding Application Evaluations and
Recommendation to City Council
Recommended Action: Receive staff report, allow for clarifying questions, receive
public comment, receive Commissioner scoring, consider evaluations, and decisions to
provide funding recommendation to City Council for the Fiscal Year 2025-26
Community Funding applications.
Staff Report
A - Community Funding Grant Policy
B - Community Funding Applications & Eligibility Criteria
C - Commissioner Community Funding Evaluation Form
D - Evaluation Totals Forms
E - Community Funding Historical Funding FY 2020-2025
F - Community Funding Applications Summary
STAFF AND COMMISSION REPORTS
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request in advance by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
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Parks and Recreation Commission Agenda April 3, 2025
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter
on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City website and kept in packet archives. Do
not include any personal or private information in written communications to the City that you do not
wish to make public, as written communications are considered public records and will be made
publicly available on the City website.
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CITY OF CUPERTINO
Agenda Item
25-13833 Agenda Date: 4/3/2025
Agenda #: 1.
Subject: March 6, 2025 Parks and Recreation Commission Meeting Minutes
Review and approve the March 6, 2025 Parks and Recreation Commission meeting minutes.
CITY OF CUPERTINO Printed on 3/27/2025Page 1 of 1
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CITY OF CUPERTINO
PARKS AND RECREATION COMMISSION
10185 N Stelling Rd, Quinlan Conference Room
Thursday, March 6, 2025
7:00 PM
DRAFT MINUTES
CALL TO ORDER
Vice Chair Bono called the Parks and Recreation Commission meeting to order at 7:06
p.m. in the Quinlan Community Center Conference Room, 10185 N Stelling Rd.
ROLL CALL
Commissioners present: Claudio Bono, Carol Stanek, Gopal Kumarappan, Sheela
Sreekanth
Commissioners absent: Seema Swamy
Staff present: Sonya Lee, Jessica Suntay, Jacinta Liang
Guest speakers: None
APPROVAL OF MINUTES
1. Subject: February 6, 2025 Parks and Recreation Commission Meeting Minutes
Recommended Action: Review and approve the February 6, 2025 Parks and Recreation
Commission meeting minutes.
Commissioner Kumarappan motioned to approve the February 6, 2025 Parks and
Recreation Commission meeting minutes as submitted. Commissioner Stanek seconded.
Motion carried with 3 yes (Kumarappan, Stanek, Bono), 1 abstain (Sreekanth), and 1
absent (Swamy).
POSTPONEMENTS
None
ORAL COMMUNICATIONS
Michael Yukelson, Cupertino resident, supported permanent pickleball striping on
tennis court number one at Memorial Park.
Lalitha Maruvada, Cupertino resident, thanked the Commissioners for their support
with the McClellan Ranch community gardens.
San Rao, Cupertino resident, expressed concerns regarding the Sports Center including
gate repairs, availability of resident tennis court reservations, and non-resident access.
5
WRITTEN COMMUNICATIONS
Written communications were emailed to the Commission and are included for the
record.
OLD BUSINESS
None
NEW BUSINESS
2. Subject: Fiscal Year 2025-2026 Community Funding Grant Applications and Program
Evaluation Process
Recommended Action: Review the Fiscal Year 2025-2026 Community Funding Grant
Applications and Program Evaluation Process
Written communications for this item were emailed to the Commission and are
included for the record.
Sonya Lee, Recreation Manager, introduced Jacinta Liang, Management Analyst, to
present on the item.
Management Analyst Liang requested that Commissioners make it known for complete
transparency if they are affiliated with any of the applicant organizations. Vice Chair
Bono is affiliated with the Rotary Club of Cupertino.
Management Analyst Liang presented an overview of the community funding item and
moved into the applicant presentations and clarifying questions from Commissioners.
Each organization was given three minutes to present, and Commissioners asked the
applicants clarifying questions.
1.) iTalented for their iSpark Program. Representatives from the organization presented
and Commissioners asked clarifying questions:
• Commissioner Sreekanth requested clarification on whether or not iSpark was
open to all or only underrepresented and underdeveloped communities.
iTalented clarified that iSpark is open to all.
• Commissioner Kumarappan requested clarification on the number of kids who
have benefited thus far through the program. iTalented clarified an estimated 500
through iSpark.
• Commissioner Kumarappan requested clarification on the number of registration
requests and criteria for selection. iTalented clarified they release all forms at the
same time and try to match the appropriate course to the applicant.
6
• Commissioner Kumarappan requested clarification on underprivileged
verification. iTalented clarified that iSpark is a separate program.
• Commissioner Stanek requested clarification on whether or not the grant
application was only for iSpark. iTalented clarified yes, only for iSpark.
• Commissioner Stanek requested clarification on whether or not iSpark was only
open to Cupertino residents. iTalented clarified not necessarily.
• Commissioner Stanek requested clarification on whether the program was online
or in-person. iTalented clarified that their programs are currently all online but
they’re looking to bring them in-person somewhere in Cupertino.
• Commissioner Stanek requested clarification on the estimated number of
potential students served if the program was in-person and total number of
classes. iTalented clarified 10 to 20 per class size with one instructor. Clarified if
they received $900 they could approximately bring four to five classes in-person
out of the nine to 12 classes they are hoping to run.
• Vice Chair Bono requested clarification on an estimated percentage of Cupertino
residents being served out of 10. iTalented clarified around seven to eight.
2.) Remember the ToothFairy for their Dental Treatment Program. Representatives from
the organization presented and Commissioners asked clarifying questions:
• Commissioner Sreekanth requested clarification on whether or not the coverage
for 20 kids was for the year. Remember the ToothFairy clarified the program
starts in May and they are hoping to first help 20 kids until proven success and
then apply for additional funds to help more after that.
• Commissioner Kumarappan requested clarification on the verification list for
those who qualify as low-income. Remember the ToothFairy clarified that they
are working through the specific details.
• Commissioner Kumarappan requested clarification on the dental clinic partners.
Remember the ToothFairy clarified that they have nine different dental
partnerships including the India Health Center, Healing California, and Valley
Health Center.
• Commissioner Kumarappan requested clarification on whether or not it is a one-
time dental check and brush distribution. Remember the ToothFairy clarified
they plan to monitor them after the treatment and help them find solutions like
bi-yearly cleaning programs.
• Commissioner Kumarappan requested clarification on the expansion of the
program. Remember the ToothFairy clarified that they plan to expand across the
world.
• Commissioner Stanek requested clarification on whether or not they would be
able to use the funds still if it wasn’t available until after the start of the fiscal
year in July [after the proposed program start date]. Remember the ToothFairy
7
clarified that they would utilize their current funds to cover costs until they
received the grant, and at that point use [the awarded funds] in future months.
• Vice Chair Bono requested clarification on whether or not all 20 kids being
served are Cupertino residents. Remember the ToothFairy clarified yes.
3.) Active Circle for their All Inclusive Family Picnic. Representatives from the
organization presented and Commissioners asked clarifying questions:
• Commissioner Sreekanth requested clarification on the specifics of the $2,000
funding request and time duration. Active Circle clarified the funds would be
used to improve their all-inclusive picnics, specifically getting indoor spaces,
enhanced activities, and food catering. Added that they hope to continue the
picnics over the next couple of years.
• Commissioner Sreekanth requested clarification on whether or not the kids are
all from Cupertino. Active Circle clarified 50% Cupertino, 25% Sunnyvale, and
25% Santa Clara.
• Commissioner Kumarappan requested clarification on the selection criteria.
Active Circle clarified that their events are open to everyone through RSVP.
• Commissioner Kumarappan requested clarification on frequency of the events.
Active Circle clarified they try to have bi-monthly events.
• Commissioner Kumarappan requested clarification on the main objective of the
picnics. Active Circle clarified that their mission is to bring diverse community
families together and integrate them with general society.
• Commissioner Kumarappan requested clarification on the partnerships they
have with other organizations. Active Circle clarified they have a lot of different
events such as mental health webinar sessions that they partner with
corporations on.
• Commissioner Stanek requested clarification on whether or not they are a fully
student run organization. Active Circle clarified yes.
4.) Via Rehabilitation Services for their STEAM and Outdoor Education at Camp Via
West. Representatives from the organization presented and Commissioners asked
clarifying questions:
• Commissioner Sreekanth requested clarification on the location. Via
Rehabilitation Services clarified all over Cupertino.
• Commissioner Stanek requested clarification on the fee schedule. Via
Rehabilitation clarified that the camp is free for children and adults with
developmental disabilities recognized by the state.
• Commissioner Kumarappan requested clarification on the eight Cupertino
residents out of 362 total individuals. Via Rehabilitation clarified the camp is
open to all and they hope to attract more Cupertino residents in the future.
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• Vice Chair Bono requested clarification on whether or not the Camp was located
in Cupertino and a breakdown of where the participants come from. Via
Rehabilitation clarified that the camp is in Cupertino and open to everyone in the
Bay Area, not just those in Cupertino. Clarified that 43% are from Santa Clara
County, and all over the Bay Area and beyond.
5.) ElderAid for their Background Verification Integration and Support. Representatives
from the organization presented and Commissioners asked clarifying questions:
• Commissioner Kumarappan requested clarification on the outsourcing. ElderAid
clarified that the app development and maintenance is outsourced.
• Commissioner Kumarappan requested clarification on whether or not the app
only serves Cupertino. ElderAid clarified that the beta program focuses on
Cupertino, Sunnyvale, and Santa Clara.
• Commissioner Sreekanth requested clarification on background verification
integration. ElderAid clarified that the integration is through Sterling Volunteers
here in the U.S.
• Vice Chair Bono requested clarification on an estimated percentage of Cupertino
residents being served. ElderAid clarified that out of 60 already helped, 38 were
Cupertino residents.
6.) Innovart Foundation for their Head and Heart: Mental Health Matters.
Representatives from the organization presented and Commissioners asked clarifying
questions:
• Commissioner Kumarappan requested clarification on when the organization
started and the number of people served thus far. Innovart Foundation clarified
that the organization started in 2014 and has served thousands of people both in
Cupertino and China.
• Commissioner Kumarappan requested clarification on the resource fair. Innovart
Foundation clarified the resource fair is once a year for one to two days locally.
• Commissioner Kumarappan requested clarification on the partnership with the
San Jose Public Library. Innovart Foundation clarified that they partnered with
the Calabazas Library only during the pandemic.
• Commissioner Stanek requested clarification on whether or not the resource fair
was in-person and expected attendance. Innovart Foundation clarified the
resource fair is two parts both physical [in-person] and on zoom through
breakout rooms. Clarified that expected attendance is an estimated 5,000 people
per day with 1,000 to 2,000 in-person.
• Commissioner Stanek requested clarification on whether or not the eight
workshops were online or in-person and estimated attendance. Innovart
Foundation clarified in-person and estimated 40 people per workshop.
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• Vice Chair Bono requested clarification on expected reach for Cupertino
residents. Innovart Foundation clarified the target for the resource fair is 10,000
Cupertino residents.
• Commissioner Sreekanth requested clarification on how they identify the
participants. Innovart Foundation clarified that they use google form registration
and it is open to all.
7.) Asian American Parents Association for their AAPI Multicultural Festival.
Representatives from the organization presented and Commissioners asked clarifying
questions:
• Commissioner Sreekanth requested clarification on the total funding request as
the application states $4,000 and the presentation listed $4,500. Management
Analyst Liang clarified that it is the [$4,000] amount submitted in the application.
• Commissioner Kumarappan requested clarification on the funding for the CUSD
teachers. Asian American Parents Association clarified that they have a teacher
mini-grant.
• Commissioner Kumarappan requested clarification on the $2,000 minimum
funding amount. Asian American Parents Association clarified they will have to
look for additional sponsors to cover any funds not awarded.
• Commissioner Stanek requested clarification on why the number of attendees
decreased from 2023 to 2024. Asian American Parents Association clarified [in
2024] there was another community event the same day, along with a heat wave.
8.) Rotary Club of Cupertino for their Thanksgiving Meal Sharing Program.
Representatives from the organization presented and Commissioners asked clarifying
questions:
• Commissioner Sreekanth requested clarification on how they identify the
families being served and if they are the same every year. Rotary Club of
Cupertino clarified that the families are identified by their partner, West Valley
Community Services, and that it is possible some families are repeats.
• Commissioner Stanek requested clarification on whether the meals are pre-
prepared by Safeway and they are just purchasing a certain number of the meals.
Rotary Club of Cupertino clarified yes.
• Commissioner Kumarappan requested clarification on the $4,000 funding
request for materials and equipment. Rotary Club of Cupertino clarified that the
funding is for the purchase of the meals.
• Vice Chair Bono requested clarification on an estimated percentage of Cupertino
residents potentially being served by the grant. Rotary Club of Cupertino
clarified an estimated 50%.
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9.) AINAK for their Eyecare and Eyeglasses Program. Representatives from the
organization presented and Commissioners asked clarifying questions:
• Commissioner Kumarappan requested clarification on the line item breakdown
of the funds listed in the application as it doesn’t add up to the $5,000 funding
request. AINAK clarified that they weren’t sure what happened, but that the
$5,000 funding request is what they are asking for.
• Commissioner Kumarappan requested clarification on the 15 Cupertino residents
served. AINAK clarified that they based the number off last year, but an
estimated 50 Cupertino residents have been served through the program since
January of this year.
10.) No Time to Waste for their 5/1000 Feed the Need Program. Representatives from
the organization were not present at the meeting. Management Analyst Liang added
that a summary of their application can be found in the presentations attachment.
11.) Special Olympics Northern California for their 2025 Cupertino Bowling Team
Program. Representatives from the organization presented and Commissioners asked
clarifying questions:
• Commissioner Sreekanth requested clarification on whether or not they have
recurring games or tournaments for the participants. Special Olympics Northern
California clarified that the participants usually play two games after practices.
• Commissioner Kumarappan requested clarification whether or not they organize
a similar program in other areas. Special Olympics Northern California clarified
that they operate in other cities and partner with four bowling sites in Santa
Clara County.
• Commissioner Kumarappan requested clarification on the 12 Cupertino residents
and how they are selected. Special Olympics Northern California clarified that
the program is open to all, and 12 is the number of current Cupertino residents
registered. Added that the program is still open for more.
• Commissioner Kumarappan requested clarification on the 92 total participants.
Special Olympics Northern California clarified that there are 92 total
participants, including athletes and coaches, participating in solely the Cupertino
bowling team program.
• Vice Chair Bono requested clarification on whether or not the funding request is
for marketing. Special Olympics Northern California clarified the funding
request is for services only, not marketing.
12.) Friends of Deer Hollow Farm for their Tule House Shelter. Representatives from the
organization presented and Commissioners asked clarifying questions:
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• Commissioner Stanek requested clarification on who is building the structure.
Friends of Deer Hollow Farm clarified staff.
• Commissioner Kumarappan requested clarification on the structure. Friends of
Deer Hollow Farm clarified that the proposed structure is a shelter that would
cover The Tule House so that they do not need to re-build it every year.
13.) Chinese American Coalition for Compassionate Care (CACCC) for their Suicide
Prevention Program. Representatives from the organization presented and
Commissioners asked clarifying questions:
• Commissioner Sreekanth requested clarification on whether or not they have
mental health experts. CACCC clarified that they have a former Psychology
Faculty Professor from San Jose State.
• Commissioner Kumarappan requested clarification on whether or not the
Suicide Prevention Program was just starting this year. CACCC clarified that
they just started the program, and with the $5,000 mini-grant from Santa Clara
County they have began training with the Santa Clara County Behavioral Health
Services Department.
• Vice Chair Bono requested clarification on an estimated number of Cupertino
residents. CACCC clarified about 30 to 40 trained volunteers in total, and from
that 10 Cupertino residents.
14.) Cupertino Symphonic Band for their Music, Equipment, Scanner, Band Shirts, and
Venue Rental. Representatives from the organization presented and Commissioners
asked clarifying questions:
• Commissioner Sreekanth requested clarification on the CUSD Elementary School
performance and whether or not it was open to all children. Cupertino
Symphonic Band clarified that performance was for West Valley Elementary
School.
• Commissioner Kumarappan requested clarification on the number of
[performances] throughout the year. Cupertino Symphonic Band clarified that
they have an estimated seven concerts annually including three at the Quinlan
Community Center, one at the Sunnyvale Community Center, a Veteran’s
Concert, and one at the [Memorial Park] Amphitheatre.
• Commissioner Kumarappan requested clarification on whether the funding
request was for the entire year, across all [performances]. Cupertino Symphonic
Band clarified yes.
15.) West Valley Community Services for their Gift of Hope Program. Representatives
from the organization presented and Commissioners asked clarifying questions:
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• Commissioner Kumarappan requested clarification as the line item breakdown
of the funds is listed as $1,000 in the application, and it doesn’t add up to the
$10,000 funding request. West Valley Community Services clarified $10,000.
• Commissioner Kumarappan requested clarification on the 350 Cupertino
residents being served. West Valley Community Services clarified that last year
they served an overall estimated total of 1,500 and from that 350 were Cupertino
residents.
Management Analyst Liang reviewed the eligibility and evaluation process for the
April 3 Parks and Recreation Commission meeting.
STAFF AND COMMISSION REPORTS
Recreation Manager Lee presented the Liaison’s update as submitted.
Commissioner Stanek reported on a weekly group at Linda Vista Park who operate
remote control trucks.
FUTURE AGENDA SETTING
None
ADJOURNMENT
Vice Chair Bono adjourned the meeting at 9:29 p.m. to the April 3, 2025 meeting at 7:00
p.m.
Respectfully Submitted by,
Jessica Suntay, Administrative Assistant
Parks and Recreation Department
Minutes approved at the _____ regular meeting
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CITY OF CUPERTINO
Agenda Item
25-13834 Agenda Date: 4/3/2025
Agenda #: 2.
Subject: Capital Improvement Programs Fiscal Year 2025-2026 and Five-year Plan.
Receive presentation and provide input on the development of the proposed Capital Improvement
Programs Fiscal Year 2025-2026 and Five-year Plan as related to Parks and Recreation.
CITY OF CUPERTINO Printed on 3/27/2025Page 1 of 1
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PARKS AND RECREATION COMMISSION STAFF REPORT
Meeting: April 3, 2025
Subject
Capital Improvement Programs Fiscal Year 2025-2026 and Five-year Plan.
Recommended Action
Receive presentation and provide input on the development of the proposed Capital
Improvement Programs Fiscal Year 2025-2026 and Five-year Plan as related to Parks and
Recreation.
Executive Summary
As part of the City of Cupertino's annual budget process, staff gather and develop
proposals for new Capital Improvement Programs (CIP) projects. The City Council and
Commissions review these proposals, providing feedback. This process helps staff to
refine and fully develop the annual CIP before presenting the proposal with the annual
budget to City Council.
The Fiscal Year (FY) 25-26 CIP proposal is focused on providing safety through repair
and revitalization of existing infrastructure to preserve existing facilities. In addition, the
program aims to create future ongoing savings where possible. This approach aligns
with the projected CIP funding of $2 million annually and focuses those funds on
existing critical infrastructure.
Reasons for Recommendation
Development of the annual CIP is a multi -step process, as detailed briefly here:
• Annually Staff compiles the needs identified through internal proposals from
City departments and divisions, and reviews planning documents
(e.g., master plans, and existing facility assessments) to connect the
CIP with the City’s strategic plans.
• April 2 City Council is presented with a draft CIP proposal and provides
input on the proposed CIP and the five-year plan.
• April 3, 16 and
17
Staff reviews the CIP proposals with commissions that have goals
that align with the projects . This year the Parks and Recreation
Commission (4/3), Bicycle and Pedestrian Commission (4/16), and
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Sustainability Commission (4/17) will have CIP preview proposals
on their April agendas.
• April 22 Planning Commission verifies the proposed CIP recommendations
are in conformance with the General Plan . The CIP discussion will
go to the Planning Commission on April 22.
• May/June The proposed CIP item returns to the City Council as part of the
adoption of the annual Operating Budget.
The proposed CIP generally includes a request for funding for current FY projects, as
well as program support for the five-year plan. It is important to note that years two
through five are included for planning purposes to identify potential future
expenditures and workloads. These future projects are not funded with the approval of
the FY 25-26 CIP.
Background
A capital improvement project is a project that enhances a unit of property, restores, or
prolongs the useful life of a unit of property, or adapts the unit of property to a new or
different use. The CIP Division of Public Works provides planning, design,
procurement, and construction administration for all CIP projects including streets,
sidewalks, storm drainage, buildings, parks, bicycle and pedestrian improvements, and
other public facilities. The division ensures that the design and construction of the public
improvements occur in accordance with community expectations, and applicable City
and State of California standards. The CIP division places public health and safety as the
highest priority in the planning and delivery of CIP projects.
The City has several types of projects. A key factor that defines a CIP project, as opposed
to maintenance projects, Special Projects, City Work Program (CWP) projects, or other
capital initiatives, is the need for professional design services that require specialized
expertise, analysis, or documentation. While CIP projects are typically focused on design
and construction, there are instances where planning processes, such as feasibility
studies or analysis projects, also require design and engineering services, classifying
them as CIP projects. These general guidelines vary depending on the specifics of each
project.
Project Priorities
Project prioritization is used as a tool to inform decisions regarding funding and the
scheduling of resources. Staff evaluate and rank new project proposals based on the
factors listed below. The highest priority is given to projects that require repair o f
existing facilities to address public health and safety and to protect public and private
property. Other factors, including available funding and resources to complete a project,
are then considered within the context of other City goals . Below are the criteria used:
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TABLE 1: PRIORITIES FOR CIP PROJECTS, LEGEND
• Health and Safety: assets that require repair or upgrading to protect public
health and safety, including protection of public and private property, take
highest priority.
Example: Repair of Stormwater Drain Outfalls is a high priority to avoid further
deterioration of public/private property.
• Council, Commissions, and Community Priorities: Incorporates Council
priorities, suggestions from Commissions, and Community input.
Example: Lawrence-Mitty Trail and Park project is prioritized by the City Council,
Parks and Recreation Commission, and members of the public.
• Master Plan Priorities: The City’s master plans have many stated goals and
policies that affect the generation of CIP projects. Staff reviews the goals found in
these documents, including stated priorities of commissions.
Example: Projects to remove natural gas appliances from the City’s facilities are
prioritized by the Climate Action Plan as part of the City’s decarbonization
initiatives.
• Ongoing phases: some projects advance as subsequent phases of
existing/completed projects.
Example: Regnart Road Improvements, Phase 2 project is a subsequent phase of the
overall Regnart Road Improvements project, initiated in FY16-17.
• Fiscally Responsible: Improvements or projects that enhance fiscally responsible
use of City resources, including staff time and City funds. Projects that have
secured (or could secure) outside funding , such as grants, are also given priority.
Example: The Bollinger Road Corridor Design project is included in the CIP because
the majority of the study will be funded through a grant.
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Staff Recommendations
Using the priorities listed above, the following list identifies projects proposed for the FY
25-26 CIP:
TABLE 2: PROPOSED FY25-26 CIP PROJECTS
A. New Projects:
Project name Project Description FY25-26
Funding
INTERNAL EXTERNAL
ADA
(Americans
with Disabilities
Act)
Improvements
(Annually
funded)
This is an ongoing program,
funded annually, to improve
accessibility of public
facilities throughout the
City.
$110,000 $110,000 $0
Citywide
Facilities
Condition
Assessment
(FCA)
Implementation
Implement priority
recommendations identified
in the Facility Condition
Assessment reports. This is
an ongoing initiative due to
the extent of improvements
needed throughout City
buildings.
$940,000 $940,000 $0
Outfall Repairs Repair various storm drain
outfalls following the
recommendations of the
2024 Storm Drain Outfalls
Assessment.
$950,000 $950,000 $0
subtotal $2,000,000 $2,000,000 $0
Existing projects are reviewed annually in the context of fiscal responsibility to confirm
that continuing the project is the best course of action. Attachment A has more detail on
the existing projects related to Parks and Recreation, including a review to possibly
defund projects. The review of existing projects this year has resulted in a
recommendation to retain all existing projects and their current funding.
Project narratives for each of the projects can be found in Attachment B.
Projects completed in FY 24-25, or which are scheduled for completion this year include:
• Blackberry Farm Pool Improvements
• De Anza Boulevard Buffered Bike Lanes
• McClellan Road Separated Bike Corridor, Phase 3
• Vai Avenue Outfall - Repairs*
• All-Inclusive Play Area & Adult-Assistive Bathroom Facility at Jollyman Park**
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*The existing outfall was temporarily repaired, but the larger project to replace the outfall
has not yet occurred. Refer to Attachment A for a summary of the project status.
**Project that is projected to be complete by July 2025
Staff anticipate that these projects will underspend their respective budgets by
approximately $200,000. These underspent funds will be returned to the Capital Reserve
(or other appropriate accounts based on the original source of any restricted funds).
Public Works and Finance staff work together as part of the year-end process to close
out completed projects, presenting this information as part of the first quarter report for
the following fiscal year.
Five-Year CIP Plan
TABLE 3: PROPOSED FY 25-26 CIP FIVE-YEAR PLAN PROJECTS
Note: Greyed text in Years 2-5 illustrates 5% escalation costs but are not proposed for
implementation in that year and thus are not included in the totals below.
Project FY25-26
Funding
Year 2
FY26-27
Projected
Cost
Year 3
FY27-28
Projected
Cost
Year 4
FY28-29
Projected
Cost
Year 5
FY29-30
Projected
Cost
Americas with
Disability Act
(ADA)
Improvements
(Annually funded)
$110,000 $115,000 $120,000 $125,000 $130,000
Citywide Facilities
Condition
Assessment (FCA)
Implementation
$940,000 $2,300,000 $1,000,000 $1,000,000 $1,000,000
Outfalls Repairs $950,000 $600,000 $600,000 $600,000 $600,000
BBF Golf
Renovation:
minimal repairs
$1,433,250 $1,504,880 $1,580,150 $1,659,158
totals $2,000,000 $3,015,000* $1,720,000 $3,305,150* $1,730,000
* Current annual CIP funding is $2M/year. Project estimates may be refined prior to requested
CIP funding. Proposed annual CIP funding that exceeds $2M/year will require additional funds
beyond the $2M annual funding being allocated to the program. Where possible, staff will search
for external funding to address funding requests of more than $2M.
In summary, the proposed FY 25-26 CIP includes ongoing funding for two existing
facilities projects and funding for storm drain utility repairs. The projects proposed this
year are a result of information from existing facility assessments, which show the need
for extensive improvements and repairs to the City’s aging infrastructure. Due to the
extensive nature of the work needed, staff envision some of these projects becoming
regular or even annual requests for the foreseeable future. The program has 28 existing
19
projects that are a priority to close out. This year, the proposal for new projects was
driven by the need to implement health and safety-driven projects and was further
impacted by limited staffing resources and $2 million in funding.
The proposed five-year plan focuses on rehabilitating critical infrastructure that has
aged beyond its life cycle. This is a common theme throughout the country, and while
the City has focused its rehabilitation efforts in recent years on revitalizing its pavement
condition, the City must now shift some of this focus onto its buildings and storm drain
system to address public health and safety issues.
Sustainability Impact
Future projects will be evaluated for sustainability impacts as they are developed .
Fiscal Impact
The FY 25-26 proposal for CIP includes an allocation of $2,000,000 for new and annually
funded projects from the Capital Reserve. Should grant funds be awarded, staff will
return to City Council to make the necessary budget adjustments. If the proposal for FY
25-26 CIP is approved, the Capital Reserve is estimated to be $8.53 million in available
fund balance for the CIP. The $8.53 million balance includes the $5 million minimum
reserve balance for the fund.
California Environmental Quality Act (CEQA)
No CEQA impact.
_____________________________________
Prepared by: Susan Michael, Capital Improvement Programs Manager
Reviewed by: Chad Mosley, Director of Public Works
Approved for Submission by: Rachelle Sander, Director of Parks and Recreation
Attachments:
A – FY 24-25 CIP Status and FY 25-26 Proposal
B – FY 25-26 CIP Project Narratives
20
ATTACHMENT A
FY2024 – 2025 CIP Status and FY2025 – 2026 CIP Proposal for Parks Projects
The Fiscal Year (FY) 2024-2025 Capital Improvement Program (CIP) contains 28 active projects.
Four projects were successfully completed this fiscal year, with one additional project scheduled
to be completed prior to July 2025. The FY 25-26 CIP proposal considers the current staffing
levels and ensures that future projects are planned in a way that aligns with available resources
for effective execution.
This document provides a summary of the Parks projects. Within that section, you will find a
summary of the existing projects, proposed projects, unfunded projects, projects that can be
defunded, and the five-year plan for Parks.
Allocation of each project into a ‘category’ does not have financial implications and many CIP
projects could be placed into more than one category. However, the classification is useful for
reviewing the distribution of funds to the type of assets receiving capital improvements. In this
case, the CIP projects that have impact on the City’s parks and recreational activities are
included here.
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FY25-26 CIP proposal and 5-year Plan - Parks Page 2 of 9
A. Existing Parks CIP Projects: There are four funded and active CIP projects that are considered
Parks projects, and one other funded project that is in the queue.
TABLE 1 - ACTIVE PARKS CIP PROJECTS
# Project name Project Description Year
Initiated
Approved
Funding
Project
Total
Remaining
Funds
P1 All-Inclusive Play
Area & Adult-
Assistive
Bathroom Facility
(Jollyman Park)
At Jollyman Park, Design and
construct an all-inclusive
playground and an adult-assistive
bathroom facility adjacent to the
new AIPG. (Externally Funded, in
part)
FY18-19 $1,230,000 $4,891,347 $257,024
SCC AIPG grant FY18-19 $1,448,201
CA P&R grant FY21-22 $1,000,000
PG&E donation FY21-22 $25,000
Adult-assistive bathroom added FY22-23 $850,000
Art In-lieu fees FY23-24 $338,146
P2 Lawrence-Mitty
Park and Trail
Plan
Design and construct a new
neighborhood park. Located on
7.8 acres adjacent to Saratoga
Creek, near the intersection of
Lawrence Expressway and Mitty
Way.
FY18-19 $8,270,994 $6,850,909 $4,422,565
Acquisition & Annexation FY21-22 -$2,330,085
Berm Clean-up FY23-24 $910,000
P3 Park Amenity
Improvements
Funding for various park
amenities such as benches,
hydration stations, outdoor table
tennis, cornhole, shade
structures, pickleball striping,
etc. (3yrs funding x $200K)
FY20-21 $600,000 $600,000 $417,460
P4 MRP West
Parking Lot
Improvements
(Habitat
monitoring
continues to
2028)
*Only habitat monitoring is active.
Design and construct a new
“green” meadow-style parking lot
that is compatible with the creek
environment at McClellan Ranch
West, which was designed to
have minimal impact to the site.
FY16-17 $400,000 $1,069,682 $1,611
City Funding FY17-18 $550,000
City Funding FY18-19 $119,682
P5Q Annual
Playground
Replacement
Replacement of older playground
equipment that is dated and
worn. (5yrs funding x $300K)
FY20-21 $1,500,000 $1,500,000 $913,755
subtotal $14,911,938 $14,911,938 $6,012,415
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FY25-26 CIP proposal and 5-year Plan - Parks Page 3 of 9
*Table Note: The funds indicated in the “Remaining Funds” column are a calculation based on the
transactions to date (3/14/25) and contracts encumbered on each project. It does not fully account for the
amount of grant funds that are expensed/received to date. If the project were to be defunded, for example,
a more thorough accounting of the funds remaining on the project would be required.
• The Jollyman Park All-Inclusive Playground is under construction and will be completed
before summer 2025.
• Lawrence-Mitty Park and Trail is in the design phase. As part of the due diligence for this
project, we are generating cost estimates based on the schematic design progress and will
return to City Council for review before advancing the design process further.
• The Park Amenity Improvements project continues to supply new benches, picnic tables,
and other vital features to parks as required.
• The Annual Playground Replacement project will activate once CIP recruitments are
successful. Varian Park, Little Rancho Park and Canyon Oak Park are targets for
improvements.
B. FY25-26 Proposed Parks CIP Projects: none.
C. Evaluation of Parks CIP Projects to defund:
• The Jollyman AIPG is nearing completion.
• The Lawrence-Mitty Park and Trail project is in contract through to the end of design and
documentation. The funding for the project comes from a developer agreement that would
need to be revisited if defunding were to be considered.
• The Park Amenity Improvements project could be defunded but has been a valuable
resource to address needed improvements and community requests/concerns in our parks.
• The Playground Replacement project could be defunded since we are not in-contract
presently, but the need to replace our aging playgrounds persists as an ongoing safety
concern. If not replaced, many playgrounds will need to be closed, at least in part.
• The habitat monitoring at the McClellan Ranch Preserve west parking lot is a requirement of
the project’s California Department of Fish and Wildlife permit.
The City does not recommend defunding any of these projects.
D. Unfunded Parks CIP Projects:
In the past five years, several projects have been proposed and remain unfunded. The list that
follows notes the years proposed and projected cost in FY25 -26 dollars.
//
//
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FY25-26 CIP proposal and 5-year Plan - Parks Page 4 of 9
TABLE 2 – UNFUNDED PARKS CIP PROJECTS
Project FY
proposed
Project Description Projected
Cost
Park Shade
Structures
FY23-24 Five locations: Creekside, Portal, Linda Vista, BBF Bocce, and
Jollyman. Planned for FY25-26, as noted in the FY24-25 CIP
program. Grant funding was not obtained, however. Providing
more shade opportunities is a stated priority of the Parks and
Recreation System Master Plan (PRSMP) but due to limited
resources and other priorities, this project was removed from
the 5-year CIP plan.
$1.3M
BBF Golf Course
Irrigation
FY24-25 Replacement of the irrigation system is a high priority; however,
it is likely that this will be a major project. Prioritized for its
potentially strong sustainable infrastructure and improvement of
natural habitat, thus addressing the goals of the CAP and the
PRSMP. The projects were planned for FY25-26, as noted in the
FY24-25 CIP program, however staffing resources and funding
remain limited. Staff will look for potential external funding for
the project prior to proposing this in future CIP plans.
$2.5M
BBF Golf Course
Pond Restoration
FY24-25 The area of the BBF Golf course that was a pond, is visibly
undeveloped. This project proposes to replant the area low-
water native species.
$1.53M
Memorial Park
projects derived
from 2024 MPSP
FY25-26 MPSP offered a considerable list of potential projects, including
the phasing of certain areas and types of amenities. Priorities
from the Community and P&R staff:
• Extended Senior Center Deck/Plaza
• New Restroom and upgrade Existing Restrooms
• Bocce Court
• Upgraded Parking Lots (2)
• Upgraded Amphitheater and Stage
• Reservable Picnic Area (Align with PV work)
However, due to limited resources and other priorities, no
projects from this plan are proposed at this time.
Varies
Memorial Park
projects: All-
Inclusive
Playground
FY25-26 Grant funding may be available from Santa Clara County for an
All-Inclusive Playground. Staff will propose this project if external
funding becomes available.
$5M
Memorial Park
projects: Softball
Field Lighting
FY25-26 The current system has exceeded its useful lifecycle and
replacement parts are difficult to obtain. Staff will monitor the
system and will propose a project when required.
$250,000 to
$500,000
Park Pathways
Paving
FY24-25 Add and/or improve pathways at 8 parks: Three Oaks Park,
Creekside Park, Wilson Park, Hoover Park (new), Jollyman Park,
Portal Park, Somerset Park, and Varian Park. Improvements to
existing park pathways, converting a majority of the paths from
asphalt to concrete, improving lighting in limited locations, and
design and installation of new pathways in some parks. New
pathways are a low priority, PW Operations may propose Special
Project funding to repair existing paths as needed.
$1.2M
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FY25-26 CIP proposal and 5-year Plan - Parks Page 5 of 9
Blackberry Farm
Family Restroom
Conversion
FY25-26 This project aims to better serve the community by converting
one of Blackberry Farm's four restrooms into a family restroom
and pool changing area. Blackberry Farm is a popular pool and
park facility, and is frequented by families with young children.
As a result, there is a high demand for a family restroom and
changing area. This project is a priority of the Parks and
Recreation Department to address public requests.
$500,000
Blackberry Farm
Golf Course
Restroom
Renovation
FY25-26 The restrooms at the BBF Golf Course have not been upgraded
since 1991. They are dilapidated, require ongoing maintenance,
and customers routinely complain about them. The golf course is
a high-usage facility with more than 40,000 rounds of golf played
each year. A full renovation is required to meet accessibility and
building code requirements. Minor maintenance and
replacement fixtures are proposed in the FY 25-26 proposed
budget to address some of these needs.
$500,000
Blackberry Farm
Entrance
Improvements
FY25-26
FY19-20
The entrance to Blackberry Farm needs better pedestrian
facilities. Access improvements were unanimously endorsed by
City Council in 2015. The Parks and Recreation Commission
prioritized this project as a high priority for the 2019 CIP plan.
The project has also been noted in the 2006 Stevens Creek
Master Plan and Restoration Plan, the 2016 Stevens Creek
Master Plan draft, the 2016 Cupertino Bicycle Transportation
Plan and was the justification for the City’s purchase of the
Byrne residential property and dedication.
$2M to $3M
Blackberry Farm
Play Area
Improvements
FY19-20,
FY25-26
The current playground needs improvements to meet modern
standards. Its small size limits capacity, particularly during peak
usage by summer camps and school groups. The perimeter
shows signs of wear, requiring reinforcement to ensure safety
and stability. New scope would include a resilient play surface
and nature play elements.
$300,000
McClellan Ranch
Preserve Barn
Renovation
FY19-20,
FY25-26
Repair and rehabilitate the McClellan Ranch Preserve Barn to
enhance safety, preserve its historical significance, support
educational activities, and facilitate community engagement.
The McClellan Ranch Preserve Barn Evaluation & Conceptual
Renovation Plan was adopted by City Council in 2014. The barn is
in a dilapidated state and for safety reasons should be improved.
$4M
Linda Vista Park
Improvements
FY19-20 Upgrades to park amenities and playgrounds. TBD
Portal Park
Improvements
FY19-20 The existing building is not useful in its current configuration,
and parking is not adequate to support activities.
TBD
New
Neighborhood
Parks
FY19-20 The acquisition of land and development of new parks can be
reconsidered after Lawrence-Mitty is completed. No report for
potential sites and/or feasibility has been completed.
TBD
Little Rancho
picnic area
FY25-26 PW/P&R received a request from residents to consider picnic
area improvements rather than replacing the playground at this
location.
TBD
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FY25-26 CIP proposal and 5-year Plan - Parks Page 6 of 9
Memorial Park
The City recently completed the Memorial Park Master Plan, which provides an extensive list of
improvements to revitalize and update the park. The plan was assembled by collecting and
incorporating public input through an extensive outreach campaign. That process produced a
robust road map that will guide the City regarding park improvements for decades. Recently,
staff has observed some concern from the public and City Council regarding the cost of the
improvements proposed the plan and has heard suggestions regarding reduction of the plan’s
scope. Due to the extensive public engagement and input received, it is recommended that the
plan remain unchanged, and that projects within the plan be prioritized and scheduled as
public sentiment and available funding dictates. At this time, due to fiscal constraints, staff is
not proposing any projects for Memorial Park.
Blackberry Farm Golf Course
The irrigation system at Blackberry Farm has long exceeded its useful life cycle. The system is
antiquated, is subject to multiple breaks yearly, and is not efficient in its water use for golf
course landscaping. An irrigation replacement project is curren tly proposed for year 4 of the 5-
year CIP, and is anticipated to cost $1.6M. This project is anticipated to save the City
approximately $65,000 annually in maintenance, repairs, and water use, and will improve water
efficiency at this property . This project will safeguard against major failures that would be
expensive to repair, would result in down time for the golf course operations (including lost
revenue), and would help to protect against environmental impacts to Stevens Creek. The
project has an approximate return on investment of 24-years, reduces water use, and safeguards
both Stevens Creek and players’ ability to utilize the course.
E. Parks CIP - Five-Year Plan
//
//
//
//
TABLE 3 – 5-YEAR PLAN FOR PARKS CIP PROJECTS
Note: Grey text in Years 2-5 illustrates 5% escalation costs but are not proposed for implementation in
that year and thus are not included in the totals below.
Project FY25-26
Funding
Year 2
FY26-27
Projected
Cost
Year 3
FY27-28
Projected
Cost
Year 4
FY28-29
Projected
Cost
Year 5
FY29-30
Projected
Cost
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FY25-26 CIP proposal and 5-year Plan - Parks Page 7 of 9
BBF Golf
Renovation:
minimal repairs
$1,433,250 $1,504,880 $1,580,150 $1,659,158
BBF Golf
Renovation:
Ponds
$1,300,000 $1,365,000 $1,433,250 $1,504,913
Blackberry Farm
Bocce Ball Shade
Structure
$176,400 $185,216 $194,480 $204,204
Creekside Park
Picnic Area Shade
Structure
$176,400 $185,216 $194,480 $204,204
Linda Vista Park
Picnic Area Shade
Structure
$176,400 $185,216 $194,480 $204,204
Portal Park Picnic
Area Shade
Structure
$176,400 $185,216 $194,480 $204,204
Jollyman Park
Picnic Area Shade
Structure
$176,400 $185,216 $194,480 $204,204
subtotals $0 $0 $0 $1,580,150 $0
FY25-26: Jollyman AIPG will be completed in 2025, and the Lawrence-Mitty Park and Trail
project could be completed in 2027. We continue to work on replacing playgrounds with safety
concerns and dispersing improved park amenities to locations with the greatest need. Work on
the design, procurement, and installation of new equipment at playgrounds could resume in the
Fall of 2025.
FY26-27 and FY27-28: Lawrence-Mitty Park and Trail project work will continue, and work on
the Playgrounds replacements can resume. Park Amenities upgrades will continue.
FY28-29: Initiating the improvements to the irrigation system at the Blackberry Farm golf course
is also a priority to improve efficient use of our water resources. Staffing prevents initiation of
this project in years 1-3, but in year 4 this will be a recommended priority project.
FY29-30: Blackberry Farm golf course irrigation system improvements wil l continue into this
fiscal year.
Providing Shade Structures at various park locations was a Council -stated priority in years past,
and improving shade opportunities is a priority of the PRSMP. Current CIP staff can not initiate
these projects in FY25-26, but the City will continue to pursue grant funding for these amenities.
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FY25-26 CIP proposal and 5-year Plan - Parks Page 8 of 9
Completed CIP Projects: Four projects were completed in FY24-25, and one additional project
is scheduled to be complete before July 2025.
TABLE 4 – COMPLETED CIP PROJECTS
Type Project name Project Description Year
Initiated
Approved
Funding
Project Total Remaining
Funds
P Blackberry
Farm Pool
Improvements
Make improvements to the
pools and facility related to
safety, accessibility, and
maintenance.
FY21-22 $750,000 $750,000 $31,204
ST Vai Avenue
Outfall –
Repairs*
Investigate, design, and replace
existing failing 36” corrugated
metal pipe (CMP) storm drain
line with new reinforced
concrete pipe (RCP) or high-
density polyethylene (HDPE)
pipe.
FY24-25 $490,000 $490,000 $438,756
T De Anza
Boulevard
Buffered Bike
Lanes
Restripe De Anza Blvd to include
a painted buffered zone
between the existing bike lane
and the vehicle lanes.
FY22-23 $525,000 $696,792 $10,194
City Funding FY23-24 $5,533
TDA3 FY24-25 $166,259
T McClellan Road
Separated Bike
Corridor, Phase
3
Improve pedestrian and bicycle
safety by reconfiguring the
intersection and vehicle
movements. (Externally Funded,
in part)
FY20-21 $164,410 $2,299,410 $99,273
Apple FY19-20 $160,000
VERBS grant FY19-20 $1,000,000
SB1 FY23-24 $975,000 subtotal $4,236,202 $4,236,202 $140,671
*The existing outfall was temporarily repaired. A the larger project to replace the outfall has not yet
occurred, but the City is coordinating with Valley Water regarding the repair. Project funds will remain
active.
One additional project is expected to be completed before the end of the fiscal year: All-
Inclusive Play Area & Adult-Assistive Bathroom Facility (Jollyman Park).
28
FY25-26 CIP proposal and 5-year Plan - Parks Page 9 of 9
Summary
Despite facing challenges such as reduced staffing and scaled -back funding, CIP has continued
to deliver projects. Currently, the program is operating with 2.25 full-time employees (FTEs)
managing a workload that exceeds the capacity of four FTEs. Recruitment efforts are underway
to fill two vacant positions. The CIP team is currently focused on maximizing productivity
despite resource constraints. Looking ahead, filling these open positions is essential to
maintaining a sustainable and effective working environment.
In summary, the proposed FY 25-26 CIP includes ongoing funding for two existing facilities
projects and funding for storm drain utility repairs. The projects proposed this year are a result
of information from existing facility assessments, which show the need for extensive
improvements and repairs to the City’s aging infrastructure. Due to the extensive nature of the
work needed, staff envisions some of these projects becoming regular or even annual requests
for the foreseeable future. The program has 28 existing projects that are a priority to close out.
This year, the proposal for new projects was driven by the need to implement health and safety-
driven projects and was further impacted by limited staffing resources and $2M in funding.
The proposed five-year plan focuses on rehabilitating critical infrastructure that has aged
beyond its life cycle. This is a common theme throughout America, and while the City has
focused its rehabilitation efforts in recent years on revitalizing its pave ment condition, the City
must now shift some of this focus onto its buildings and storm drain system to address public
health and safety issues.
29
CIP FY 2024-2025 • 5-year plan ATTACHMENT A
CAPITAL IMPROVEMENT PROGRAMS
FISCAL YEAR 2024-2025
and 5-YEAR PLAN
NEW PROJECT NARRATIVES
LEGEND
Health and Safety Improvements
Council, Commissions and/or Community Priority
High Priorities established through City’s Master Plans or
Condition Assessment Reports
Projects that are subsequent phases of existing projects;
or projects in the queue that need to be activated
Projects that have secured external funding
CIP FY24-25 • 5-year plan ATTACHMENT A page 1
Projects that have secured external funding, or which
can result in positive fiscal impacts to the City
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVESATTACHMENT B
FISCAL YEAR 2025 - 2026
PROJECT NARRATIVES
Attachment B
30
FY25-26 CIP proposal and 5-year Plan Council Meeting 4/02/2025 Page 2 of 34
INSERT SECTION PAGE (GRAPHICS!)
CIP: FACILITIESCity of Cupertino
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
31
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
ADA Improvements
Annually Funded
Proposed FY25-26 City Funding $ 110,000
Total Funding $ 970,000
City Funding FY25-26 $ 110,000
External Funding $ 0
Remaining Funds (Feb 2025)$ 191,990
Funding Source, Approved Plan CR
Project Category Facilities
Project Type Design and Construction
Location Various
Origin of Request Public Works
Budget Unit 420-99-007, PVAR 002
Initiated: FY15-16
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
An update of the City’s ADA Transition Plan was completed in April 2015. The plan identifies improvements needed
and priorities to achieve compliance with ADA in public buildings, parks, and the public right of way.
This is an ongoing program, funded annually, to improve accessibility at all public facilities throughout the City.
There are no anticipated impacts to the Operating Budget.
This is an ongoing initiative funded annually to improve accessibility at all public facilities throughout the City.
Accessibility is an ongoing priority for the City.
This initiative began in FY15-16 and has been funded annually for a total of $970,000 as of February 2025.
32
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
Facilities Condition Assessment Implementation
Ongoing initiative to address Facilities Deficiencies
Proposed FY25-26 Funding $ 940,000
Total Funding (pre-FY25-26) $ 2,429,890
City Funding (pre-FY25-26) $ 2,006,470
External Funding $ 367,951 (FY24 CDBG)
$ 55,469 (FY25 CDBG)
Remaining Funds (Feb 2025) $ 1,536,282
Funding Source, Approved Plan GF, GP
Project Category Facilities
Project Type Design and Construction
Location Various
Origin of Request Public Works
Budget Unit 420-99-078, BAI 001
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
Ongoing initiative to implement projects from the prioritized recommendations of the 2017/18 “Comprehensive
Facility Condition and Use Assessment” and the “2022 Facility Condition Assessment” (FCA) reports.
The 2017/18 FCA report and the 2022 FCA report assessed the condition of nearly every City owned facility. Several
projects were identified as high priority facilities with significant deficiencies that need to be addressed to avoid costly
repairs and extended service interruptions.
Six projects have been initiated: Senior Center Fire Alarm system (FAS) upgrade, Quinlan Community Center (QCC)
AC Chiller replacements, Sports Center Locker and Shower rooms improvements, and the replacement of three flat
roofs (Sports Center, QCC, and Senior Center). Other completed FCA projects include Sports Center Fire Control
Center panel replacement and the Sports Center Seismic Retrofit. Projects planned for FY25-26 are the upgrades of five
FAS at Monte Vista, Creekside Park Rec, Service Center and Sports Center. Library FAS and Sports Center
Shower/Locker rooms projects are planned for FY26-27.
As older equipment is replaced with energy efficient equipment and as building systems are upgraded significant,
savings are expected in both maintenance and energy costs.
Addressing the high-priority FCA projects is the highest priority, as these projects address health and safety concerns.
This initiative began in FY18-19 and received additional City funding in FY23-24. CDBG grant funds were received for
work on the Senior Center property, in FY23-24 and FY24-25.
33
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
City Hall Annex
10455 Torre Avenue Improvements
Total Funding $ 3,000,000
City Funding $ 3,000,000
External Funding $ 0
Remaining Funds (Feb 2025)$ 1,872,539
Funding Source, Approved Plan GF, CCMP
Project Category Facilities
Project Type Design and Construction
Location 10455 Torre Ave.
Origin of Request Public Works
Budget Unit 420-99-248, CIV 011
Initiated FY21-22
Project Description
Project Justification
Projected Cost information
Program, plan and build facility improvements to facilitate short-term and long-term use[s] of the building. The scope
of work will include programming, planning, design, and construction. Emergency Operations Center (EOC) program
and requirements added to the scope of this project in late 2022.
The proximity of this property to the Civic Center, and its central location within the City, lends itself to numerous
uses, including a satellite and/or interim City Hall facility.
When the EOC scope was added, staff made the decision to delay the request for additional project funding for the
EOC until the project was ready to award a contract to a general contractor for construction so that more definitive
costs would be discussed. However, when cost estimates on the 65% set of drawings and specifications came in at
$6.7M in 2024, the decision was made to pause the project until the City Hall project direction was decided, so that
priorities and cost-cutting measures could be evaluated in a fuller context. An updated scope of work, with value-
engineering options, and cost estimate would be required to continue work on the project.
With the news of the inflated costs, numerous options were investigated, from scope reductions to a completely
reduced program of ‘carpet-and-paint only, and other code required renovations such as accessible entries. The most
reduced scope of work was estimated at $2M.
While developing the program for the City Hall Annex building as City’s Permit Center and EOC, staff identified
additional cost impacts, including:
•Increase of construction costs due to the addition of the EOC program and infrastructure. The early estimate
was that the addition of the EOC would add approximately $500,000 in construction costs.
•Increase of soft costs due to the addition of the EOC program. In October 2022, $101,700 was added to the
Design professionals’ contract for this reason. Cost estimate for soft costs is approximately $1.5M, leaving
$1.5M for construction (which is less than required, see below).
•An overall increase in the original construction estimate excluding the addition of an EOC. Staff has learned
that the original construction cost estimate for the overall project was too low. 2023 estimates for 2024
construction were estimated at $6.7M without moving/logistics cost, furniture, and other contingencies
accounted for.
Operation Budget Impact: Once construction is complete, Facilities and Grounds divisions will need to add this
facility to their workload, including maintenance and janitorial.
34
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
City Hall Improvements
Programming, Feasibility, Design, Construction
Total Funding $ 500,000
City Funding $ 500,000
External Funding $ 0
Remaining Funds (Feb 2025)$ 378,036
5-year Funding Total $ 30M to $90M
Funding Source, Approved Plan GF, CCMP
Project Category Facilities
Project Type Design and Construction
Location Civic Center
Budget Unit 420-99-250, ST 056
Initiated FY21-22
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
Program, plan and build facility improvements at the existing City Hall building site. The scope of work will include
programming, planning, design, and construction. The Emergency Operations Center (EOC) moves to another facility,
but this facility is planned as a “Risk Category IV” Essential Services facility as part of the structural system upgrades.
The existing building does not meet current or projected needs for workplace or meeting spaces; all infrastructure
systems (structural HVAC, etc.) are well beyond their useful life and require full replacement.
In the first fiscal year, the design can be initiated. Construction is projected for future fiscal years, depending on the
scope and Environmental Review requirements.
Renovations to the existing facility, or a new facility, are expected to improve operational efficiencies and ultimately
reduce costs.
Improvements to the existing building, whether in the form of a renovation project or a new City Hall facility, are the
highest priority for the health and safety of staff and the community.
Funding required for a renovated or new City Hall is greater than the CIP annual allocations. Alternative funding
means are required.
35
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
Library Expansion - Landscaping
Final scope of the Library Expansion project
Total Funding $ 9,705,438
City Funding $ 8,705,438
External Funding $ 1,000,000
Remaining Funds (Feb 2025)$ 1,393,310
Funding Source, Approved Plan CR, GF
Project Category Facilities
Project Type Design and Construction
Location Cupertino Library
Origin of Request Public Works
Budget Unit 420-99-077, CIV 007
Initiated: FY19-20
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
Some of the areas in and around the Cupertino Library lack appeal and appropriate facilities for residents who use the
library and the Civic Center space. Providing more usable and efficient infrastructure, as well as better landscaping,
will improve the positive experience of visiting the library and Civic Center.
Landscaping of the building perimeter and courtyard is designed, documented, and ready for a public bid process.
Additional scope under consideration (building electrification, extending electrical junctions to Library field, etc.) will
require supplementary engineering and documentation. Staffing needs are deferring this work.
The expanded areas of landscaping may impact the operating budget slightly, but the improved irrigation will have a
positive effect as well.
Update existing landscape areas adjacent to the Cupertino Library incorporating appropriate drought resistant
plantings, pedestrian amenities including seating and shade structures, and other features to encourage community
activation of the Civic Center. Grant funding awarded in 2024 can be applied to installation of a photovoltaic system,
battery back-up, extension of an electrical service to Library Field, completing construction of exterior improvements
such as the landscaping scope of work, parking and pedestrian improvements, improvements to the drainage and
irrigation systems and water conservation efforts.
The grant funding must be expensed by 2030.
The Library Expansion project completed the building scope of work, except the courtyard renovations and exterior
landscaping, in 2022. The federal grant facilitated by Ro Khanna’s office was awarded in 2024. The grant must be used
for work that has not yet been completed.
36
FY25-26 CIP proposal and 5-year Plan Council Meeting 4/02/2025 Page 10 of 34
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CIP: PARKSCity of Cupertino
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
37
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
All Inclusive Playground – Jollyman
And Adult-Assistive Bathroom facility
Total Funding $ 4,891,347
City Funding $ 1,230,000 + $ 850,000
External Funding $ 1,448,201 + $ 1,000,000 +
$ 25,000 + $ 338,146
Remaining Funds (Feb 2025) $ 262,315
Funding Source, Approved Plan GF, Grant, PRSMP, DIL
Project Category Parks, Facilities
Project Type Design and Construction
Location Jollyman Park
Origin of Request Public Works, Parks
Budget Unit 420-99-051, PVAR 007
Initiated FY18-19
Project Description
Project Justification
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
Design and construct an all-inclusive playground at Jollyman Park, and a new adult-assistive bathroom facility
adjacent to the All-Inclusive Play Area.
Community input secured during the Parks and Recreation System Master Plan process favors having an All-Inclusive
play area in Cupertino. The new "All-Inclusive Playground" (AIPG) project is intended to serve the broad needs of the
[inclusive] community The added bathroom facility can serve all ages who require mobility assistance and will vastly
improve the usability of the new play area.
Anticipated construction completion date is June 2025.
Anticipated to be a slight impact to the Operating Budget due to the specialized nature of the play equipment and the
addition of a bathroom facility. By accepting the grant, the City agreed to construct and maintain the playground for
20 years.
Santa Clara County All-inclusive Playground funding grant was secured in 2019 for $1,448,201. This requires
$2,201,799 in matching funds and required fund-raising of $1M. CA Parks and Recreation department awarded a
second grant in the amount of $1,000,000 as a Specified Grant program, which met the fund-raising requirement.
PG&E also donated $25,000. Art In-Lieu fees were used to design, procure, and install the “kaleidoscope” art feature,
with a budget of $338,146. The Adult-Assistive Bathroom Facility scope was funded by Council in FY22-23 ($850K)
and added to this project funding.
38
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
Lawrence-Mitty Park and Trail Plan
Design and Construction
Total Funding $ 6,850,909
City Funding $ 6,850,909
External Funding $ 0
Remaining Funds (Feb 2025)$ 4,422,565
Funding Source, Approved Plan GF, DIL, PRSMP
Project Category Parks
Project Type Design and Construction
Location Near Sterling Barnhart Park
Origin of Request Public Works, Parks
Budget Unit 280-99-009, PLM 001
Initiated FY18-19
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
Design and Construct (with programming, public outreach and environmental studies) a neighborhood park located
on several acres of land adjacent to Saratoga Creek, near the intersection of Lawrence Expressway and Mitty Way.
The City is under-served for neighborhood parks to meet the level of service goal of the City’s General Plan. The east
side of the City is particularly under-served.
Land acquired in September 2020. Design process underway. Due to the extent of environmental permitting required,
the project is expected to remain active until the Spring of 2027.
Adding a park to the inventory will have an impact on the operational budget. Public Works can evaluate more fully
once the design is complete.
In FY18-19, Apple fees for their project development were applied to the purchase, annexation, and development of
this park ($8,270,994). The purchase and annexation costs were approximately $2,330,085. In FY23-24, additional
operational funds were secured to reduce the existing berms on site. The berms reduction can occur once the design is
more established.
The design process is underway, after a conceptual design process with an enhanced public outreach component.
Adding this park is important for the residents on this side of the city.
39
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
Park Amenity Improvements
Multi-year initiative
Total Funding $ 600,000
City Funding $ 200,000 x 3years
External Funding $ 0
Remaining Funds (Feb 2025)$ 427,010
Funding Source, Approved Plan GF, PRSMP
Project Category Parks
Project Type Design and Construction
Location Various
Origin of Request Parks and Recreation
Budget Unit 420-99-086, PVAR 011
Initiated FY 20-21
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
Funding for various park amenities such as benches, hydration stations, outdoor table tennis, cornhole, shade
(structures and/or trees), dog-off-leash, pickleball striping, etc.
Residents requested upgrades to the Park amenities, and this program provides the funding and staffing for the
procurement and implementation.
The existing Park sites’ Amenities were evaluated by staff and the Parks and Recreation Commission, and a
prioritization schedule developed. Installations are underway.
There are no anticipated additional impacts to the Operating Budget.
This is a departmental low priority, however it has been a valuable resource to address community concerns in our
parks.
This initiative began in FY20-21 and was funded for three years.
40
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
McClellan Ranch - West Parking Lot Improvement
Mitigation Measure Monitoring & Reporting
Total Funding $ 1,069,682
City Funding $ 1,069,682
External Funding $ 0
Remaining Funds (Feb 2025)$ 1,611
Funding Source, Approved Plan CR
Project Category Parks
Project Type Design and Construction
Location McClellan Ranch Preserve
Origin of Request Parks and Recreation
Budget Unit 420-99-030, MRW 002
Initiated: FY16-17
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
The riparian mitigation site between the parking lot and Stevens Creek was planted in 2018 and replanted in 2023.
Performance Monitoring and reporting is required for five years, starting in 2023.
The McClellan Ranch West site was used informally for staff and overflow parking without a suitable, stable surface,
and which is not available for use during wet weather due to mud. The opening of the Environmental Education
Center in 2015 increased the parking demand at McClellan Ranch Preserve. The removal of the Simms house on the
site allowed for the installation of the additional needed parking with a suitable parking surface.
The mitigation measure performance monitoring and reporting will continue until 2027.
Establishment of the native planting requires monitoring and irrigation that will decrease once the plantings mature.
After 2027, the operational impact will decrease.
This mitigation measure performance monitoring and reporting is required to continue to meet the requirements of
the Lake or Streambed Alteration Agreement (LSAA; Notification No. 1600-2018-0207-R3) issued by the California
Department of Fish and Wildlife (CDFW) on December 14, 2018.
This project received City funding in FY16-17, FY17-18 and FY18-19. The monies that remain fund the mitigation
measure performance monitoring and reporting required by the LSAA permit.
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FY25-26 CIP proposal and 5-year Plan Council Meeting 4/02/2025 Page 17 of 34
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CIP: STREETS AND INFRASTRUCTURECity of Cupertino
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
42
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
Stevens Creek Bridge Repair
Improve structural foundations
Total Funding $ 860,000
City Funding $ 98,642
External Funding $ 761,358
Remaining Funds (Feb 2025)$ 860,000
Funding Source, Approved Plan GF/Grants, GP
Project Category Streets and Infrastructure
Project Type Design and Construction
Location Stevens Creek Blvd over Stevens Creek
Origin of Request Public Works
Budget Unit 420-99-267, ST 063
Initiated FY23-24
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
Repairs to the bridge supports to include countermeasures to scouring (undermining) of the support bases.
The design of the existing bridge utilizes mat foundations for the bridge supports that have started to become
undermined. This project will perform modifications to create a firm structural footing for the supports. The condition
of the support foundations has been noted in recent biennial bridge inspection reports and the repairs are
recommended by Caltrans. The repair work is funded by the FHWA Highway Bridge Program for 88.53% of the
design and construction costs.
Engineering consultants have initialized the preliminary design phase of the project. Once the scope of work required
is more defined, a projected schedule will be developed.
Construction of the project will not increase operating budget expenses.
Improving the safety of our City bridges is a leading priority. Grant funding has been secured which enables the
project team to proceed with preliminary engineering. The engineering firm is in contract with the City. This will
provide insight into final scope and costs.
FHWA funding was awarded for this project. Funding for the design phase is currently programmed in the FTIP for
the 2023/24 FFY and construction funding is programmed for ‘beyond 2025/26.’ Staff will continue to work with
Caltrans to identify opportunities to make construction funds available sooner to minimize time from end of design to
the start of construction.
43
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
McClellan Road Bridge Replacement
Projected Costs $ 8,000,000
City Funding $ 0
External Funding $ 5,850,000
Remaining Funds (Feb 2025)$ 5,850,000
Funding Source, Approved Plan GF, GP
Project Category Streets and Infrastructure
Project Type Design and Construction
Location McClellan Road 300’ east
of Club House Lane
Priority Medium
Origin of Request Public Works
Initiated FY24-25
Project Description
Project Justification
Prioritization
Projected Schedule
Funding Information
Operating Budget Impacts
Removal and replacement of the bridge on McClellan Road near the entrance to McClellan Ranch Preserve.
The existing bridge was constructed in 1920 and is beyond its design life. It does not meet current requirements for
pedestrian access and lacks the width to facilitate bicycle lanes. A reconstructed bridge will enhance pedestrian
facilities.
Design and Construction will be a multi-year endeavor, requiring environmental permits and Caltrans approvals for
both design and construction procurement.
$5.85M in grant funding has been secured. Approximately $2.2M in funding is still required. Priority for Safety
criteria, following recommendations from inspection reports issued by Caltrans. CIP is starting preliminary design in
FY 24-25 to support efforts to obtain additional grant funding.
Design and construction will require approximately $8M in funding. Staff proposes to utilize the existing grant
funding to initiate preliminary engineering design which will provide further opportunities to apply for grants to
complete the project funding.
Construction of the project will not increase operating budget expenses.
44
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
City Lighting LED Improvements
Updates to meet Dark Sky requirements
Total Funding $ 1,350,000
City Funding $ 1,350,000
External Funding $ 0
Remaining Funds (Feb 2025)$ 501,074
Funding Source, Approved Plan GF, GP
Project Category Streets and Infrastructure
Project Type Feasibility
Location Various
Origin of Request Public Works
Budget Unit 420-99-258, ST 052
Initiated FY21-22
Project Description
Project Justification
Prioritization
Projected Schedule
Operating Budget Impacts
Develop a strategy to transition the City's streetlight infrastructure, and other City operated lights, from induction to
LED fixtures to meet the “Dark Sky” requirements and reduce light pollution. Assess the costs, benefits, and
opportunities of the proposed improvements.
In March 2021 the City ratified the "Dark Sky" night lighting requirements for private development. As City street
lighting and other facility lighting may create unintended light pollution, and in some cases is nearing the end of its
useful life, this study will evaluate lighting needs and compliance with dark sky requirements for the City's nearly
3000 streetlights, various path lighting and exterior facility lighting.
Procurement is underway. The construction schedule is listed to be completed by December 2025.
There are no anticipated additional impacts to the Operating Budget by this work.
This project brings the City streetlights into compliance with the Dary Sky codes and reduces energy costs. It is a
highly prioritized project for these reasons and because it is nearing completion.
45
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
City Bridge Maintenance Repairs
Repairs from Caltrans report
Total Funding $ 2,176,105
City Funding $ 282,910
External Funding $ 1,893,195
Remaining Funds (Feb 2025)$ 174,347
Funding Source, Approved Plan TF, GP
Project Category Streets and Infrastructure
Project Type Design and Construction
Location Homestead/ McClellan @ Stevens
Ck., Stevens Creek/ Vallco/ Miller/
Tantau @ Calabazas Ck.
Origin of Request Public Works
Budget Unit 270-90-960, ST 002
Initiated FY15-16
Project Description
Project Justification
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
Design and construct 6 bridges' repairs as recommended in the Caltrans Bridge Report along with additional
improvements to prolong the useful life of the bridges.
The City of Cupertino owns and maintains a total of eight vehicular bridges. Caltrans inspects these bridges and
prepares a biennial report detailing the recommended repairs. Six of the eight bridges require rehabilitation; SCB over
Stevens Creek has issues not covered by maintenance. The rehabilitation includes the required repairs as
recommended in the Caltrans Bridge Report as well as additional work to prolong the life and use of the bridges.
Approximately 88% of the project costs are eligible for Federal reimbursement through FHWA’s Bridge Preventive
Maintenance Program (BPMP), which is administered by Caltrans.
Construction is anticipated to be complete in April 2025.
There are no anticipated impacts to the Operating Budget.
The Federal Highway Administration (FHWA) grant funding begun as $571,151 and was increased since FY15-16 to
be a total of $1,893,195. This grant will be a reimbursement and requires $245,284 in matching funds.
46
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
Streetlight Installation – Annual Infill
Annually funded
Proposed FY25-26 Funding $ 0
Total Funding $ 430,000
City Funding FY25-26 $ 0
External Funding $ 0
Remaining Funds (Feb 2025)$ 139,741
Funding Source, Approved Plan GF, GP
Project Category Streets and Infrastructure
Project Type Design and Construction
Location Various
Origin of Request Public Works
Budget Unit 420-99-056, ST 024
Initiated FY17-18
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
Design and install streetlights on an as needed basis, to infill lights and poles when requested by residents.
There are areas of the city where streetlight spacing is insufficient to meet current standards for illumination. Several
locations are identified annually for infill with one or two lights. This annual appropriation allows these deficiencies
to be readily addressed.
Ongoing program.
This program uses staff time for the installation of these lights. Additional annual energy costs will be extremely
minor.
Providing these services and fixtures for resident safety and welfare is important.
This initiative began in FY17-18 and has been funded annually for a total of $430,000 as of February 2025. Most years
had allocations of $75,000 per year. This amount was reduced in recent years to be $35,000. No request for additional
funds in FY25-26. This may move to become Streets division “Special Project” in FY26-27.
47
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
Vai Avenue Outfall
Total Funding $ 490,000
City Funding $ 490,000
External Funding $ 0
Remaining Funds (Feb 2025)$ 438,756
Funding Source, Approved Plan CR/SD, GP/SDMP
Project Category Streets and Infrastructure
Project Type Design and Construction
Location Vai Ave outfall near
Regnart Creek
Origin of Request Public Works
Initiated FY24-25
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan Information
Funding Information
Operating Budget Impacts
Investigate, design, and replace existing failing 36” corrugated metal pipe (CMP) storm drain line with new reinforced
concrete pipe (RCP) or high-density polyethylene (HDPE) pipe.
In December 2023, the City was made aware of damage to this storm drain outfall. The City operates and maintains
the storm drain facilities throughout Cupertino. The storm drain pipe in question has corroded, undermined the creek
bank, and needs to be replaced before further erosion and property damage occurs.
The outfall was patched with a new section of CMP as a quick fix in October 2024. The repair should last one or two
rainy seasons, then we can pursue full replacement of the CMP that has eroded. Site access is difficult and will require
environmental permitting.
No ongoing operational impacts are expected.
Replacement of the pipe is necessary to ensure proper operation to protect public and private property and safety.
The initial repair used approximately $25,000. The proposed budget will enable design, construction, and
environmental permitting of the CMP replacement. Storm Drain funds (210) will be used if available.
48
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
Storm Drain Outfalls Repairs
Priority projects from 2024 Outfalls report
Proposed FY25-26 Funding $ 950,000
City Funding $ 950,000
External Funding $ 0
5-year Funding Total $ TBD
Funding Source, Approved Plan GF
Project Category Streets and Infrastructure
Project Type Design and Construction
Location Near 10516 Whitney Way
Origin of Request Public Works
Proposed: FY25-26
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
The 2024 Storm Drain Outfall Condition Assessment report assessed 205 pipe segments across 175 sites. Of the 117
outfalls three were in level 5 defective condition, and three were in level 4 defective condition. The FY25-26 funding
requested will address the three outfalls that have the most severe damage and present as imminent failures. In
following years, additional funding will be requested to address deficiencies noted in the report.
The three locations for FY25-26 are: #SWPP398 is an 48-inch diameter corrugated metal pipeline (CMP) near the
vicinity of Whitney Way and Pacific Drive, #SWPP1546 is an 15-inch diameter corrugated metal pipeline (CMP) near
the vicinity of Richwood Court and Miller Avenue, and #SWPP3360 is an 30-inch diameter corrugated metal pipeline
(CMP) near the vicinity of Finch Avenue and Stevens Creek Boulevard. All three show sign of corrosion and need to
be rehabilitated.
The Storm Drain Outfall Condition Assessment Project completed in 2024 identified multiple structural defects of
existing storm drain pipelines that need to be rehabilitated. These defects pose a significant risk to the integrity of the
storm drain system. Addressing the issues through timely rehabilitation is crucial to maintain the functionality of the
system.
It is estimated that the construction of these three outfall repairs can be completed within a year.
There are no operating budget impacts to completing this project.
This project will mitigate the defects to prevent further deterioration of the pipeline. The project is of high importance
to address the risk of pipeline failure.
Funding source for this project will be from either General Fund or Stormwater Fund. No grant funds are available.
49
FY25-26 CIP proposal and 5-year Plan Council Meeting 4/02/2025 Page 24 of 34
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CIP: TRANSPORTATIONCity of Cupertino
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
50
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
Stevens Creek Blvd Class IV Bikeway – Phase 2A
Separated Bikeway & Signal Upgrades
Total City Funding $ 2,350,000
City Funding $ 2,350,000
External Funding $ 807,000 (OBAG)
External Funding $ 693,000 (SB1)
Remaining Funds (Feb 2025)$ 277,829
Funding Source, Approved Plan GF/GF, BTP
Project Category Transportation
Project Type Design and Construction
Location SCB: Wolfe to De Anza
Origin of Request Public Works
Budget Unit 420-99-036, ST 053 and ST 059
Initiated FY20-21
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
Phase 2A includes design and construction of the separated bikeway along Stevens Creek Blvd (SCB) from Wolfe
Road to De Anza Blvd. Improvements include traffic signal modifications at Wolfe Road and De Anza Blvd to provide
separate bicycle phasing.
The 2016 Bicycle Transportation Plan identifies improvements needed and priorities to enhance and promote safer
bicycle transportation in the City. The number one priority of the Plan was to provide a separated Class IV bicycle lane
on Stevens Creek Blvd. This project is the second phase to address that priority.
Design and Documentation, and community outreach for Phase 2A (Wolfe Road to De Anza Blvd.) is complete. The
construction contract for Phase 2A was awarded in February 2025. Construction will be complete before the end of the
calendar year. See Phase 2B project narrative for more information on the subsequent work on this project.
It is anticipated that separated bike lanes will require additional maintenance to sweep bike lanes clean of debris. This
cost will be in addition to normal street sweeping operations and will be included in the Operating budget.
Improving vehicular, pedestrian and bicyclist safety is a primary concern. The Bike Transportation plan named this
the first priority, and the Pedestrian Transportation assigned this Tier 1 priority.
External grant funding has been secured for this project (OBAG and SB1 funding) and this will be used to reduce the
City’s costs on Phase 2A. The remainder of the funds allocated by the City for Phase 2 will be used on Phase 2B.
51
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
Stevens Creek Blvd Class IV Bikeway – Phase 2B
Separated Bikeway & Signal Upgrades
Total City Funding*$ TBD
City Funding*$ 0
External Funding $ 0
Remaining Funds (Feb 2025)N.A.
Funding Source, Approved Plan GF/GF, BTP
Project Category Transportation
Project Type Design and Construction
Location SCB: De Anza to Highway 85
Origin of Request Public Works
Budget Unit 420-99-036, ST 053 and ST 059
Initiated FY20-21
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
Phase 2B includes design and construction of the separated bikeway along Stevens Creek Blvd (SCB) from De Anza
Blvd. to Highway 85. Upgrades to the traffic signal at Bandley Dr. and Stevens Creek Blvd. will include new conduit,
wiring, traffic signal boxes, two new signal heads, and a split phase signal operation for vehicles entering onto Stevens
Creek Blvd. *Note: SCB Phase 2A and 2B were jointly funded in design. SCB Bikeway Phase 2B and Bandley Drive Signal
Upgrade projects are combined in design and construction to increase efficiency, however funding is noted separately because the
Bandley intersection project is funded with DIL fees.
The 2016 Bicycle Transportation Plan identifies improvements needed and priorities to enhance and promote safer
bicycle transportation in the City. The number one priority of the Plan was to provide a separated Class IV bicycle lane
on Stevens Creek Blvd. This project is the second phase to address that priority.
It is anticipated that separated bike lanes will require additional maintenance to sweep bike lanes clean of debris. This
cost will be in addition to normal street sweeping operations and will be included in the Operating budget.
Design and Documentation of Phase 2B and the Bandley project is 95% complete. The project will be permitted, bid,
and constructed once Phase 2A is complete.
Improving vehicular, pedestrian and bicyclist safety is a primary concern. The Bike Transportation plan named this
the first priority, and the Pedestrian Transportation assigned this Tier 1 priority.
*External grant funding has been secured for Phase 2A of this project and this will be used to reduce the City’s costs
on Phase 2A. The remainder of the funds allocated by the City for Phase 2 will then be used on Phase 2B. External
funding may be available for Phase 2B.
52
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
Bandley Drive Signal Upgrades
Traffic & Signal Upgrades
Total Funding $ 150,090
City Funding $ 124,432
External Funding $ 25,658 (DIL)
Remaining Funds (Feb 2025)$ 142,210
Funding Source, Approved Plan GF & DIL/GF, BTP
Project Category Transportation
Project Type Design and Construction
Location SCB & Bandley Intersection
Origin of Request Public Works
Budget Unit 420-99-070, ST044
Initiated FY18-19
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
Upgrades to the traffic signal at Bandley Dr. and Stevens Creek Blvd. will include new conduit, wiring, traffic signal
boxes, two new signal heads, and a split phase signal operation for vehicles entering onto Stevens Creek Blvd. Note:
SCB Bikeway Phase 2B and Bandley Drive Signal Upgrade projects are combined in design and construction to increase
efficiency. Funding is noted separately because the Bandley intersection project is funded with DIL fees.
The Bandley Drive Signal Upgrades will significantly enhance pedestrian safety and pedestrian connectivity across
Stevens Creek Blvd within the Crossroads district by reducing pedestrian-vehicle conflicts. Vehicle safety will also be
increased for vehicles exiting the Crossroads driveway and Bandley Drive.
The signal upgrades will not increase operational costs.
Design and Documentation of Phase 2B and the Bandley project is 95% complete. The project will be permitted, bid,
and constructed once Phase 2A is complete.
Improving vehicular, pedestrian and bicyclist safety is a primary concern. This project will significantly enhance
pedestrian and vehicular safety.
External grant funding has been secured for Phase 2A. Additional external funding may be available for Phase 2B. The
remainder of the City funds allocated for Phase 2 will be applied to Phase 2B once Phase 2A is complete. The scope of
work for the Bandley intersection will be included in the Phase 2B scope of work for efficiency.
53
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
Bollinger Road Corridor Study
Traffic Analysis, Feasibility and Preliminary Design
Total Funding $ 532,000
City Funding $ 106,400
External Funding $ 425,600
5-year Funding Total $ 4,000,000
Remaining Funds (Feb 2025)$ 532,000
Funding Source, Approved Plan GF, BTP & BCSS
Project Category Transportation
Project Type Design and Construction
Location Bollinger Road, De Anza Blvd to
Lawrence Exp.
Origin of Request Public Works, BPC
Budget Unit 270-99-270, ST 067
Initiated FY24-25
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
In December 2020, City staff initiated a safety and operational study of the Bollinger Road from De Anza Boulevard to
Lawrence Expressway to identify improvements that will enhance pedestrian, bicycle, motor-vehicle, and transit
operations as a safety corridor. This is a collaboration between the City of Cupertino and City of San José.
Further design and analysis work is required. This includes a topographic and utilities survey of Bollinger Road,
preliminary engineering, and traffic analysis. The traffic analysis will determine the potential for the road diet
(Alternative A from 2020 Feasibility Study) to increase congestion or divert traffic onto residential streets, and any
corresponding mitigation measures to limit that impact (Alternative B from 2020 Feasibility Study).
Year 1 work includes preliminary design, feasibility, public outreach, traffic analysis, and topographic surveying. Year
2 will see continuation of Year One activities and initial preliminary engineering. Year 3 will encompass final
preliminary engineering and preparation of final plans, specifications, and estimates.
T.B.D.
External grant funding obtained; 20% matching funds required. Improves safety and sustainable means of
transportation and builds upon master plan priorities. Initial Traffic Study and preliminary designs can be initiated in
this FY by PW.
Funding for analyses, public outreach, and preliminary plans, and estimates. Construction of improvements will
require additional funding.
54
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
Roadway Safety Improvements
High Friction Pavement & Speed Feedback Signage
Total Funding $ 3,561,800
City Funding $ 356,180
External Funding $ 3,205,620
Remaining Funds (Feb 2025)$ 3,500,800
Funding Source, Approved Plan CR/grant, GP
Project Category Transportation
Project Type Design and Construction
Location Various
Origin of Request Public Works
Budget Unit 270-99-271, ST 068
Initiated FY24-25
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan Information
Funding Information
Operating Budget Impacts
High Friction pavement treatment and speed feedback signage added to seventeen locations within the City. Roadway
segments include sections of: De Anza Blvd, Homestead Rd, Bollinger Rd, Wolfe Rd, McClellan Rd, Bubb Rd, Mariani
Ave, Tantau Ave, Mary Ave, Blaney Ave, Rainbow Dr, Miller Ave, Stelling Rd, Valley Green Dr, and Calvert Dr.
Improves safety on roadway segments by reducing unsafe speed violations and rear end collision by implementing
dynamic/variable speed warning signs at the curves along the corridor and improving pavement friction. This scope
of work supports the Local Roadway Safety Plan (LRSP), which identifies transportation safety improvement needs
for all ages, abilities, and modes of transportation for the purpose of reducing fatal and severe injury collisions. In July
2023, City Council accepted state funding from the Highway Safety Improvement Program (HSIP) grant for safety
improvements on 17 roadway segments in the City of Cupertino.
The project is currently in design. The construction is scheduled to be completed in winter 2025/2026.
Construction of the project will not significantly increase operating budget expenses.
$3.2M in grant funding has been secured, 10% matching funding required by the City. Priority for Safety criteria.
Funding will be applied to design and construction.
55
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
Tamien Innu, East Segment
East Segment of the Trail
Total Funding $ 2,536,000
City Funding $ 0
Dev Funding $ 600,000
External Funding $ 1,936,000 (VTA Meas B + TDA3)
Remaining Funds (Feb 2025)$ 1,829,816
Funding Source, Approved Plan AP/Grant, BTP, PTP
Project Category Transportation
Project Type Design and Construction
Location Wolfe Road to Calabazas Creek
Origin of Request Public Works
Budget Unit 420-99-036, ST 046
Initiated FY20-21
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
Design of an off-street bicycle and pedestrian facility parallel to the existing Junipero Serra Channel from De Anza
Blvd. Wolfe Road (Central), and from Wolfe Rd. to Vallco Parkway (East).
Highly prioritized in the 2016 Bicycle Transportation Plan, the Tamien Innu is one of the trail segments that would
make up “The Loop” to provide an off-street bicycle and pedestrian facility that runs parallel to the existing Junipero
Serra Channel and Calabazas Creek and would provide a connection between the Don Burnett Bicycle – Pedestrian
Bridge and Vallco Parkway when all the sections are completed.
Schematic design for both the Central and East segments have been submitted for environmental review. Construction
and permitting documentation for the East segment are underway. The Central segment design and construction will
progress once the first segment enters construction, and the environmental report is reviewed.
It is anticipated that trail will require additional maintenance. However, it is anticipated that these impacts will be
minimal.
Facilitating alternative means of transportation is a valuable resource for the City and its businesses.
Developer funding was contracted in FY18-19, and Council added the project to the CIP in FY20-21. VTA Measure B
and TDA3 funding has been awarded.
56
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
Tamien Innu, Central Segment
Central Segment of the Trail
Total Funding $ 4,785,000
City Funding $ 0
Dev Funding $ 600,000
External Funding $ 460,000 (VTA Meas B)
External Funding $ 3,725,000 (VTA Meas B)
Remaining Funds (Feb 2025)$ 4,582,979
Funding Source, Approved Plan AP/Grant, BTP, PTP
Project Category Transportation
Project Type Design and Construction
Location De Anza Blvd. to Wolfe Road
Origin of Request Public Works
Budget Unit 420-99-036, ST 050
Initiated FY20-21
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
Highly prioritized in the 2016 Bicycle Transportation Plan, the Tamien Innu Trail is one of the trail segments that
would make up “The Loop” to provide an off-street bicycle and pedestrian facility that runs parallel to the existing
Junipero Serra Channel and Calabazas Creek and would provide a connection between the Don Burnett Bicycle –
Pedestrian Bridge and Vallco Parkway when all the sections are completed.
It is anticipated that trail will require additional maintenance. However, it is anticipated that these impacts will be
minimal.
Design of an off-street bicycle and pedestrian facility parallel to the existing Junipero Serra Channel from De Anza
Blvd. Wolfe Road (Central), and from Wolfe Rd. to Vallco Parkway (East).
Schematic design for both the Central and East segments have been submitted for environmental review. Construction
and permitting documentation for the East segment are underway. The Central segment design and construction will
progress once the first segment enters construction, and the environmental report is reviewed.
Facilitating alternative means of transportation is a valuable resource for the City and its businesses.
Developer funding was contracted in FY18-19, and Council added the project to the CIP in FY20-21. VTA Measure B
and TDA3 funding has been awarded.
57
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
Tamien Innu, West Segment
West Segment of the Trail
Total Funding $ 600,000
City Funding $ 0
Dev Funding $ 600,000
Remaining Funds (Feb 2025)$ 600,000
Funding Source, Approved Plan AP/Grant, BTP, PTP
Project Category Transportation
Project Type Design and Construction
Location Don Burnett bridge to De Anza
Origin of Request Public Works
Budget Unit 420-99-036, ST 051
Initiated FY20-21
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
Highly prioritized in the 2016 Bicycle Transportation Plan, the Tamien Innu Trail is one of the trail segments that
would make up “The Loop” to provide an off-street bicycle and pedestrian facility that runs parallel to the existing
Junipero Serra Channel and Calabazas Creek and would provide a connection between the Don Burnett Bicycle –
Pedestrian Bridge and Vallco Parkway when all the sections are completed.
It is anticipated that trail will require additional maintenance. However, it is anticipated that these impacts will be
minimal.
Design of an off-street bicycle and pedestrian facility parallel to the existing Junipero Serra Channel from De Anza
Blvd. Wolfe Road (Central), and from Wolfe Rd. to Vallco Parkway (East).
Schematic design for both the Central and East segments have been submitted for environmental review. Construction
and permitting documentation for the East segment are underway. The Central segment design and construction will
progress once the first segment enters construction, and the environmental report is reviewed. The design and
construction of the west segment will follow the central segment.
Facilitating alternative means of transportation is a valuable resource for the City and its businesses.
Developer funding was contracted in FY18-19, and Council added the project to the CIP in FY20-21.
58
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
School Walk Audit Implementation
Tier 3 Improvements
Total Funding $ 1,245,852
City Funding $ 23,989
External Funding $ 1,221,863
Remaining Funds (Feb 2025)$ 939,405
Funding Source, Approved Plan AP/GF, GP & PTP
Project Category Transportation
Project Type Design and Construction
Location Citywide, in the vicinity of
14 public schools
Origin of Request Public Works
Budget Unit 420-99-069, ST 034
Initiated FY18-19
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
This project will construct infrastructure-related improvements around schools that were identified as part of the
comprehensive School Walk Audit study. Traffic improvements will improve walkability and safety around 14
Cupertino schools: Lincoln ES, Monta Vista HS, Lawson MS, Sedgwick ES, Hyde MS, Garden Gate ES, Homestead HS,
Collins ES, Faria ES, Stevens Creek ES, Regnart ES, Cupertino HS, Kennedy MS, Eaton ES.
A walk audit is an assessment of travel behaviors for drivers, bicyclists, pedestrians (both parents and students),
developed by observing a school pick up or drop-off period on and around school grounds. Walk audits provide
insight into the specific barriers to walking and biking at each school. The assessment team included Alta Planning +
Design staff; City of Cupertino staff, nearby residents, and concerned parents. After the audit period completed, audit
participants returned to discuss and document their findings on a large-scale school area map. Based on observations
and input provided by school staff, audit participants, and others, the project team developed walk audit reports.
Tier 1 and 2 items are almost complete, and three Tier 3 items are being initiated: Hyannisport Drive at Fort Baker
Drive intersection reconstruction, Phil Lane Drop-Off sidewalk widening, and Tantau Ave/Barnhart Ave sidewalk
widening. It’s estimated that design and construction of the project will have a 3-year duration.
There are no anticipated impacts to the Operating Budget.
The walk audit items identify barriers to walking and biking to school and recommend ways to improve safety and
traffic conditions around local schools. Health and safety are the first priority.
In 2019, Apple, Inc. granted funds for the cost of implementing all the walk audit improvements in the City's ROW.
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City of CupertinoCIP: SUSTAINABILITY
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
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CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
EVCS expansion - Service Center
Total Funding $ 560,000
City Funding $ 560,000
External Funding $ 0
Remaining Funds (Feb 2025)$ 560,000
Funding Source, Approved Plan GF, GP
Project Category Sustainability, Facilities
Project Type Construction
Location 10555 Mary Avenue
Origin of Request Public Works
Initiated FY24-25
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
The construction of electric vehicle charging station (EVCS) infrastructure at the Service Center is needed for the
electrification of the City’s fleet in order to meet the Advanced Clean Fleet (ACF) regulation by California Air
Resources Board (CARB). The scope of work follows the Silicon Valley Clean Energy (SVCE) report which identified
the charging infrastructure needs to meet ACF regulation.
The SVCE systematic assessment of City fleet vehicles had the primary goals of identifying vehicle electrification
opportunities, establishing an electrification timeline based on vehicle replacements and the City’s climate action goals
and regulatory compliance, and determining the costs and emissions benefits of fleet electrification.
The design will be completed by the SVCE Consultant, Optony, Inc in Spring 2024. The City will need to coordinate
with PG&E to obtain new electrical service which could take some time. It is currently anticipated that the project can
begin construction in the latter half of 2025.
As EV infrastructure charging units are implemented, staff or contractor resources will be necessary for installation
and maintenance of the units. It is difficult to determine the overall operation budget at this time. The maintenance of
a Level 2 charger is estimated at $500 per station annually, and $3000 per station annually for Level 3 EVCS.
State regulations require the conversion of City fleet vehicles to electric vehicles, and the EVCS infrastructure is
needed to address operations in response to those requirements.
Funding for construction of the infrastructure required for operation of the EVCS. Procurement and installation of
units, ongoing operation of the facilities, as well as potential upgrades to electrical service, may require additional
funding.
61
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
Photovoltaic Systems Design & Installation
Total Funding $ 6,300,000
City Funding $ 6,300,000
External Funding $ 0
Remaining Funds (Feb 2025)$ 6,296,600
Funding Source, Approved Plan CR, CAP
Project Category Sustainability, Facilities
Project Type Design and Construction
Location Community Hall, Sports
Center, Quinlan
Community Center
Origin of Request Public Works
Initiated FY24-25
Project Description
Project Justification
Prioritization
Projected Schedule/5-year Plan Information
Funding Information
Operating Budget Impacts
In 2023 PG&E announced a rate decrease for electricity generated by photovoltaic (PV) systems (NEM 3) but provided
a window to allow grandfathering the more economically-attractive NEM 2.0 rates if interconnection applications
were successfully submitted and corresponding systems operational by 2026. NEM 2.0 Interconnection Applications
were successfully submitted to PG&E for five Cupertino facilities: Blackberry Farm, Civic Center, Library, Quinlan
Community Center & Senior Center, and Sports Center. This project aims to design and build PV systems at three
locations. Council reviewed and approved the conceptual designs for Community Hall, Quinlan Community Center
and Sports Center in December 2024 before awarding the Design Build contract in February 2025.
The City must connect the proposed photovoltaic systems to the grid by 4/15/2026 in order to take advantage of the
NEM 2.0 applications, which provides 75 – 80% greater compensation than NEM 3 rates for electricity that is fed back
into the electrical system. The savings in utility costs are projected to be $290K annually, and $13.4M over a 30yr
lifespan.
Conceptual Design development and cost analysis completed in 2024. Design-Build: March 2025 to April 2026
Installation of the PV systems is projected to save $290K annually in utility costs. While additional maintenance will be
required for the PV systems, additional staffing will not be required for ongoing operations and maintenance.
Installation of the PV systems is projected to provide substantial savings on utility costs, going forward. The use of
cleaner energy sources is a CAP goal.
The proposed budget will enable design and construction of the systems. Inflation Reduction Act credits projected for
this project are approximately $1.4M. Staff will also pursue other grant funding opportunities.
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FY25-26 CIP proposal and 5-year Plan Council Meeting 4/02/2025 Page 30 of 34
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CIP: COMPLETED PROJECTSCity of Cupertino
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
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CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
Blackberry Farm Pool Improvements
Replaster the pools, and miscellaneous upgrades
Total Funding $ 750,000
City Funding $ 750,000
External Funding $ 0
Remaining Funds (Feb 2025)$ 31,204
Funding Source, Approved Plan GF, PRSMP & ADA
Project Category Facilities, Parks
Project Type Design and Construction
Location BBF Pools Facility
Origin of Request Parks and Recreation
Budget Unit 420-99-073, PVAR 012
Initiated FY21-22
Project Description
Project Justification
Projected Schedule/5-year Plan information
Operating Budget Impacts
Make improvements to the pools and facility related to safety, accessibility, and maintenance. The scope includes
replastering the recreation and the slide pools, redirection of the existing deck drains to existing bioswale, and
removing accessibility barriers within the pool house dressing rooms as identified in the 2015 ADA Transition Plan,
the 2021 Site Accessibility Report and 2020 building permit application comments.
For multiple years, the two pools at Blackberry Farm have displayed all the signs that are indicative of the need to re-
plaster a pool including mineral stains, peeling of the surface, and a rough surface area. The rough surface has been
the cause of several injuries, including a worker's compensation claim. The replastering of pools at Blackberry Farm
was last performed in 2009. This maintenance scope, as well as the sanitary and accessibility corrections required by
the 2020 permit application process for this scope, are required to continue operations of the aquatic facilities beyond
the 2021 aquatic season.
Completed in Summer 2024.
There are no anticipated additional impacts to the Operating Budget.
65
CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
DeAnza Blvd Buffered Bike Lanes
Restripe De Anza Blvd for Bike lanes
Total Funding $ 530,533
City Funding $ 364,274
External Funding $ 166,259
Remaining Funds (Feb 2025)$ 176,259
Funding Source, Approved Plan GF, BTP
Project Category Transportation
Project Type Design and Construction
Location De Anza Blvd, entire segment within City
limits (Bollinger Road to Homestead Road).
Budget Unit 420-99-078, CIV 009
Initiated FY22-23
Project Description
Project Justification
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
Restripe De Anza Blvd to include a painted buffered zone between the existing bike lane and the vehicle lanes.
Project is identified as the highest of the Tier 2 priority projects in the 2016 Bicycle Transportation Plan. Project will
install a painted buffer area between the existing bike lane and the adjacent vehicle lane. This will require restriping
De Anza Blvd to narrow the vehicle lanes to provide room for the painted buffer. Design will be done in-house,
funding is for construction only.
Construction was completed in early 2025.
There are no anticipated impacts to the Operating Budget.
TDA3 grant was secured in FY24-25 for $166,259. The project budget was not increased, but the grant funding will be
used to reduce the City’s expenses.
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CIP FY25-26 • 5-YEAR PLAN PROJECT NARRATIVES
McClellan Road Separated Bike Corridor
De Anza and Pacifica/McClellan intersection
Total Funding $ 2,299,410
City Funding $ 164,410
External Funding $ 2,135,000
Remaining Funds (Feb 2025)$ 99,273
Funding Source, Approved Plan AP/GF/Grant, BTP
Project Category Transportation
Project Type Design and Construction
Location De Anza Blvd, McClellan Road,
Pacifica Avenue Intersections
Budget Unit 420-99-036, ST 047
Initiated FY20-21
Project Description
Project Justification
Projected Schedule/5-year Plan information
Funding Information
Operating Budget Impacts
Improves pedestrian and bicycle safety by realigning the intersection and reconfiguring the vehicle movements.
Improvements include relocating two signal mast arms and poles, related electrical, concrete and striping work, and
elimination of the free right turn lanes from eastbound McClellan Road and westbound Pacifica Drive.
Improve traffic flow, efficiency, and bicycle safety at this complex intersection.
The project was completed in the Summer of 2024.
There are no anticipated impacts to the Operating Budget.
Apple funding ($160,000) and a VERBS grant ($1,000,000) were awarded in FY19-20. SB1 funding was applied in FY23-
24 for $975,000.
67
CITY OF CUPERTINO
Agenda Item
25-13835 Agenda Date: 4/3/2025
Agenda #: 3.
Subject:Fiscal Year 2025-26 Community Funding Application Evaluations and Recommendation to
City Council
Receive staff report,allow for clarifying questions,receive public comment,receive Commissioner
scoring,consider evaluations,and decisions to provide funding recommendation to City Council for
the Fiscal Year 2025-26 Community Funding applications.
CITY OF CUPERTINO Printed on 3/27/2025Page 1 of 1
powered by Legistar™68
PARKS AND RECREATION COMMISSION STAFF REPORT
Meeting: April 3, 2025
Subject
Fiscal Year 2025-26 Community Funding Application Evaluations and
Recommendation to City Council
Recommended Action
Receive staff report, allow for clarifying questions, receive public comment, receive
Commissioner scoring, consider evaluations, and decisions to provide funding
recommendation to City Council for the Fiscal Year 2025-26 Community Funding
applications.
Discussion
Background
At the March 6th Parks and Recreation Commission meeting, the 15 applicants for the
Fiscal Year (FY) 2025-26 Community Funding Grant Program had the opportunity to
attend, provide additional information on their request, and answer any clarifying
questions from Commissioners. Prior to the meeting, staff reviewed all submitted
applications for completeness and eligibility, determined by compliance to the
Community Funding Policy (Attachment A). The Commission was provided with all
applications as well as the staff evaluation forms (Attachment B).
Evaluation Process
At the April 3rd regular meeting, the Commission will facilitate the evaluation
process and will provide a funding recommendation to City Council. Prior to this
meeting the Commissioners should prepare their preliminary evaluation scoring for
the organizations. Commissioners will have the opportunity to discuss organization
eligibility and to ask clarifying questions. After receiving public comment on the
item, the Commissioners will complete their evaluation form (Attachment C) before
providing their total out of 100 for each application. Staff will take the totals from
each Commissioner and compile them into the evaluation totals form (Attachment
D). The Commission will continue the discussion of the data utilizing the evaluation
totals form, will have the opportunity to adjust rankings accordingly, and will 69
determine a funding recommendation for City Council. Historical funding
information for the past five years is included as a reference (Attachment E).
Eligibility
Staff concluded that 15 applications fully met eligibility requirements which is
reflected in the Community Funding Applications Summary (Attachment F). Final
eligibility of applications will be determined by the Commission during the
evaluation process. When completing the evaluation form, Commissioners should
give a score of zero to any applicants they do not deem eligible. Any applicants
deemed eligible should be evaluated according to the given criteria. The Commission
will be able to review the scores during the evaluation process and discuss eligibility
further as a group.
Sustainability Impact
No sustainability impact.
Fiscal Impact
The Commission will review application evaluations and provide a recommendation
regarding funding to City Council for final approval.
Prepared by: Jacinta Liang, Management Analyst
Reviewed and Approved by: Rachelle Sander, Director of Parks and Recreation
Attachments:
A – Community Funding Grant Policy
B – Community Funding Applications & Eligibility Criteria
C – Commissioner Community Funding Evaluation Form
D – Evaluation Totals Forms
E– Community Funding Historical Funding FY 2020-2025
F – Community Funding Applications Summary
z
70
Revised due to November 15, 2022 City Council Meeting
PURPOSE
SCOPE
POLICY
Fiscal Policies – Community Funding Grant Policy
The City of Cupertino currently provides funding to local non-profit organizations in the areas
of social services, fine arts, and other programs for the general public. The policy provides a
framework for the City's Community Funding Grant Program and guides the administration of
the program and decision-making process. It also provides guidance on key aspects of the City's
Community Funding Grant Program processes including Eligibility, Evaluation Criteria,
Restrictions/Guidelines, and Procedure.
All requests for funding must comply with this policy.
The City has established the Community Funding Grant Program, subject to availability of funds,
with a range of $70,000 to $90,000 in total funding available. Community Funding Grants shall
not exceed $20,000 per applicant, per year. City Council will determine the organizations to be
awarded funds through the Community Funding Grant Program. City Staff shall review
applications for completeness and review the qualifications and accuracy based upon the
eligibility criteria set forth below. In all cases, the City reserves the right to reject any and all
applications in the event staff identifies a potential conflict of interest or the appearance of a
conflict of interest. Submission of an application in no way obligates the City to award a grant
and the City reserves the right to reject any or all applications, for any reason, at any time.
Eligibility
To receive consideration for a Community Funding Grant, grant requests must:
• Be a 501(c)(3) non-profit organization with experienced members capable of
implementing and managing the program/project/event.
• Identify how the funds will be used to benefit the Cupertino community.
• Be awarded only once per project
• For specific needs, not ongoing, operational costs, or endowment funds.
• Have more than 75% of the requested funds allocated for direct service costs versus
administrative costs.
• Be complete and submitted by the application deadline.
Evaluation Criteria
• Impact on and benefit to the Cupertino community
o Number of Cupertino residents served vs. number of non-Cupertino residents
served
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Revised due to November 15, 2022 City Council Meeting
o Availability of the program/project/event to the entire Cupertino community
• Community need for the program/project/event
• Alignment with Cupertino General Plan Principles
• Uniqueness of the program/project/event
o Lack of duplication in service in Cupertino
o Level of collaboration if a duplicated service
• Qualifications and experience of the organization and its members
• Reasonable cost
• Demonstrated effort to secure funding from other sources and/or establishing
partnerships with other community or city organizations
• Clarity, completeness, and accuracy of grant application
• Past performance and compliance with requirements if a recurring applicant
Applications will be sorted into two categories:
• New applicants
• Past recipients
Applications in each category will be evaluated using a tiered structure based on the dollar amount
requested for award as follows:
• < $999.99
• $1,000.00 - $4,999.99
• $5,000.00 – $9,999.99
• $10,000.00 - $20,000.00
Restrictions/Guidelines
• An organization that is applying for multiple grants shall only submit one application.
• If requested, recipients must provide full financial statements for the organization.
• Festivals currently receiving funding through Festival Fee waivers may not apply for
funding through the Community Funding Grant Process for the same festival
• Admission to or participation in the event must be "free of charge"
• If an applicant makes a grant request directly to a member of the City Council, whether
individually or as a group, the Council shall refer the applicant to the Parks and
Recreation Department for a Grant application to be reviewed in accordance with this
policy.
• Grant recipients shall acknowledge the City contribution in formal promotional
materials and efforts related to the funded activity. Any use of the City logo must be
approved by the City’s Communications Officer.
72
Revised due to November 15, 2022 City Council Meeting
Procedure
1. Applicants submit timely and complete grant applications by February 1.
2. City Staff reviews application for completeness and compliance eligibility.
3. Applications will then be forwarded to the Parks and Recreation Commission to be
evaluated and sorted into the tiered funding structure. All applicants will be notified
and invited to attend the Parks and Recreation Commission Meeting where their
applications will be discussed. This meeting typically takes place in Spring.
4. City Council will make the final decision on grant amounts for each applicant as part of
the budget adoption which typically happens in June. All applicants will be notified and
invited to attend the City Council Meeting where their applications will be discussed.
5. Grant recipients shall submit a written report to the Parks and Recreation Department to
show proof that the grant funds have been spent in the manner and for the purposes
stated on the application, including information about the number of persons served and
other results that benefit Cupertino.
o Due by the 15th business day of July following the Fiscal Year in which grant
funds are disbursed.
o Failure to submit a written report by the July deadline could result in the loss of
grant funding eligibility in the future.
o Applicants will be expected to reimburse the City any funding awarded and not
used for their program/project/event.
73
SECTION 1: CONTACT
INFORMATION
Download
Full Legal Name
Tianwei Zhang
Website
https://service.italented.org/home
Address
4653 Persimmon Place
City
San Jose
State
CA
Zipcode
95129
Phone
6692258492
Organization President/ Executive Director Name and Title
Huijing Cao, CEO
Email
andyzhang0607@gmail.com
Phone
6692258492
Contact Name and Title (if different)
Email Phone
SECTION 2: NON-PROFIT INFORMATION
501(c)(3)?
Yes
Year Established
2022
Sponsor Name
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
74
HUIJING CAO
Sponsor Address
5998 SUTTON PARK PLACE
City
Cupertino
State
California
Zipcode
95014
Phone
Federal Tax ID
88-3876949
SECTION 3: ORGANIZATION INFORMATION
Total Organization Budget
3124
Total # of Board Members
4
Total # of Staff
24
Total # of Volunteers
40
Organization has an endowment fund?
No
Mission Statement
To Inspire passionate youth to explore and develop their talent on different subject areas
while giving back to the community through educational services.
Brief Description of Organization and Services Provided
iTalented is a collection of programs designed to inspire youth and develop talent through
education and leadership. It is divided into three divisions: iConnect, iServe, and iSpark.
iConnect provides English education to underrepresented and underdeveloped
communities worldwide. iServe serves as our main volunteering unit, offering students
opportunities to develop leadership skills by contributing to major events, including
regional Mathcounts competitions and public mock Mathcounts events. The focus of our
application is on our iSpark division, which connects volunteers from iServe to lead public
classes that support the next generation. Our classes span both humanities and STEM
subjects, ranging from introductory courses to coding with Scratch and creative writing.
Last summer, we successfully implemented online courses. However, we aim to expand
into new subjects that may require additional equipment and offer in-person classes
alongside our online programs.
SECTION 4: GRANT REQUEST
75
1. Program/Project/Event Name
iSpark
2. Date(s) and/or duration of program/project/event
Summer/Year-Round
3. Total program/project/event budget
4. Requested Amount Percent of total program/project/event
budget
5. What percentage of your organization’s
projected income does your funding request
represent?
6. Type of Request
Program Support
7.
Existing program/event
established in
2023
8. Describe the purpose of requested awarded funds and the services that will be provided
The funds will be utilized to support future iSpark programs this summer, allowing us to
create more programs that require extra materials, which we would be able to cover. We
are also looking to expand our programs into in-person activities, needing facilities to host
the classes or events.
9. Please provide a line item breakdown of how the funds will be used in the categories below.
If a category is not applicable, put $0:
a) Staffing cost
b) Materials/Equipment
c) Entertainment
d) Room/Venue Rental
$1000
$900
%90
%50
$0
$600
$0
76
e) Other Professional Services
Not applicable
Cost
f) Other
Not applicable
Cost
10. More than 75% of the requested funds will go towards direct service costs versus
administrative costs?
Yes
11. Explain how the request aligns to Cupertino's General Plan Principles. Describe the
purpose of requested funds and the services that will be provided
We are applying for funding for our iSpark program, which successfully provided free
educational programs in various subjects last summer, all led by volunteers. Our program
promotes equity by making STEM education accessible to all and reducing barriers for
underrepresented students. This funding will enable us to expand iSpark, supporting
courses that require additional supplies and allowing us to introduce potential in-person
classes.
12. Who will be served by this grant? Is your event citywide or targeted to a particular
neighborhood, demographic or geographic area? If targeted, describe your target audience.
This grant will support our program, which is open to all students, primarily in the
Bay Area. Our in-person classes will likely be held in Cupertino, as it serves as the
center of our current operations.
a) Number of individuals total
20000
b) Number of Cupertino residents
13467
c) Will the program/project/event be available to the entire community/public or are there
any eligibility criteria?
The program will be available to all students on a first come first serve basis. There is a
minimum age requirement on most courses, ensuring that our resources are spent
meaningfully.
d) Will there be a charge or fee for the program/project/event (if applicable)?
There is currently no fee for any of our classes. Certain future classes, however, may
require a fee for materials. With funding, we can eliminate these fees, ensuring all
students have access to our programs without financial barriers.
13. Describe how you will promote/advertise your event or activity for awareness to the public.
Our main advertising is through word of mouth and online social groups. Since our
program is mostly free, extensive advertising is typically unnecessary. However, if needed,
we plan to leverage our volunteer connections with schools to help spread the word.
$300
$0
$0
77
14. How will your organization fund the program/project/event if the full requested funding
amount is not awarded? If partial funding is awarded, what is the minimum funding amount
needed for your program/project/event to take place?
If full funding is not awarded, we will scale back programs that require higher funding and
may offer more classes online to reduce costs.
15. Have you received grant funding from the City of Cupertino in the past? If yes, please
describe when, how much was received, and how the funds were used.
None
16. If your organization has ever received financial or in-kind support from the City of
Cupertino outside of Community Funding Grants, please describe this support
None
17. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending
None
SECTION 5: UPLOAD DOCUMENTS
*501(c)3 affirmation from the IRS
FinalLetter_88-
3876949_ITALENTED_11052022_00.pdf
Please attach the following if you are a past recipient of Cupertino Community Funding (from
most current program/project/event that has already happened):
Financial Report (expenses and revenue) for the program/project/event
Written report submitted after the event that included information about the number of
persons served (Cupertino residents versus non-residents, if possible) and other results
that benefit Cupertino.
Other documents that may support the organizations funding request
78
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.X
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding
Grant Process for the same festival
N/A
Not receiving any fee waivers
Admission to or participation in the event must be "free of charge"X
iTalented (NEW) Eligibility Checklist (staff use only)
79
SECTION 1: CONTACT
INFORMATION
Download
Full Legal Name
Remember the ToothFairy
Website
https://rememberthetoothfa.wixsite.com/my-site-1
Address
3065 Cameron Way
City
Santa Clara
State
California
Zipcode
95051
Phone
8572062312
Organization President/ Executive Director Name and Title
Catherine Xu, Founder and CEO
Email
rememberthetoothfairy@gmail.com
Phone
8572062312
Contact Name and Title (if different)
Email Phone
SECTION 2: NON-PROFIT INFORMATION
501(c)(3)?
Yes
Year Established
2024
Sponsor Name
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
80
Sponsor Address
City State Zipcode
0
Phone
Federal Tax ID
#99-3646096
SECTION 3: ORGANIZATION INFORMATION
Total Organization Budget
7480
Total # of Board Members
5
Total # of Staff
0
Total # of Volunteers
101
Organization has an endowment fund?
No
Mission Statement
Remember the ToothFairy is a student-led non profit organization working to instill healthy
brushing habits in children through early education and exposure. Our team understands
that poor oral health goes beyond cavities and gum diseases. In fact, children who have
bad brushing habits often miss school more and receive lower grades than children that
don’t. Through our worldwide service events, fundraisers, chapters, and partnerships,
Remember the ToothFairy is ensuring a future with healthy smiles. From our members to
our volunteers, we are devoted to the mission of helping as many children as we can.
Brief Description of Organization and Services Provided
Remember the ToothFairy is a nonprofit based in the San Fransisco Bay Area aimed to
instill good brushing habits in children from low-income communities nationwide through
our three service programs. We donate toothbrushes, toothpaste, floss, and other types of
dental hygiene equipment, host interactive, educational outreach events in the
community, and partner with dental clinics to provide discounts and easier access to oral
health.
SECTION 4: GRANT REQUEST
1. Program/Project/Event Name
Dental Treatment Program
2. Date(s) and/or duration of program/project/event 81
All of 2025 and beyond
3. Total program/project/event budget
4. Requested Amount Percent of total program/project/event
budget
5. What percentage of your organization’s
projected income does your funding request
represent?
6. Type of Request
Program Support
7.
New program/project/event
established in
0
8. Describe the purpose of requested awarded funds and the services that will be provided
The requested funds will go to allowing children from low-income backgrounds visit the
dentist for the first time through our dental clinic partnerships. We hope that through this
program, children will take the first steps to better their dental health, allowing for more
people to know the importance of good dental hygiene and continue practicing it into
their adulthood.
9. Please provide a line item breakdown of how the funds will be used in the categories below.
If a category is not applicable, put $0:
a) Staffing cost
b) Materials/Equipment
c) Entertainment
d) Room/Venue Rental
e) Other Professional Services
Dental Hygiene Cleaning
Cost
$5,000
$1,000
%20
%13
$0
$0
$0
$0
$1000 82
f) Other
N/A
Cost
10. More than 75% of the requested funds will go towards direct service costs versus
administrative costs?
Yes
11. Explain how the request aligns to Cupertino's General Plan Principles. Describe the
purpose of requested funds and the services that will be provided
Our request aligns with Cupertino's General Plan Principles when it comes to Access to
Healthcare Services. By partnering with dental clinics in and around Cupertino, we are
giving elementary aged students living in Cupertino easy and free access to dental care, if
they qualify.
12. Who will be served by this grant? Is your event citywide or targeted to a particular
neighborhood, demographic or geographic area? If targeted, describe your target audience.
This program is targeted at families with young children (usually ages 5-11) who are
classified as low income.
a) Number of individuals total
20
b) Number of Cupertino residents
20
c) Will the program/project/event be available to the entire community/public or are there
any eligibility criteria?
Families with children in the community are eligible if they are classified as low income
and have never visited the dentist before. Remember the ToothFairy uses eligibility for
free/reduced lunch for classification into this category.
d) Will there be a charge or fee for the program/project/event (if applicable)?
There will be no fee for this program.
13. Describe how you will promote/advertise your event or activity for awareness to the public.
We hope to promote/advertise this program to the public by connecting with Cupertino
public elementary schools to find students that are interested in this program that match
the demographics of the people we are looking for to participate in this program.
14. How will your organization fund the program/project/event if the full requested funding
amount is not awarded? If partial funding is awarded, what is the minimum funding amount
needed for your program/project/event to take place?
We will fund the remainder of the amount through our monthly fundraisers and through
grants from private organizations/individuals. There is no minimum needed for this project
to take place, but every child we serve will cost us about $50. The more funding we
receive, the more children we are able to serve.
$0
83
15. Have you received grant funding from the City of Cupertino in the past? If yes, please
describe when, how much was received, and how the funds were used.
No, we have not received grant funding from the City of Cupertino in the past.
16. If your organization has ever received financial or in-kind support from the City of
Cupertino outside of Community Funding Grants, please describe this support
We have never received financial or in-kind support from the City of Cupertino.
17. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending
We have not requested funding from other agencies/organizations yet.
SECTION 5: UPLOAD DOCUMENTS
*501(c)3 affirmation from the IRS
IMG_7982.jpeg
Please attach the following if you are a past recipient of Cupertino Community Funding (from
most current program/project/event that has already happened):
Financial Report (expenses and revenue) for the program/project/event
Written report submitted after the event that included information about the number of
persons served (Cupertino residents versus non-residents, if possible) and other results
that benefit Cupertino.
Other documents that may support the organizations funding request
2024 Annual Report (1).pdf
84
SECTION 1: CONTACT
INFORMATION
Download
Full Legal Name
Active Circle
Website
theactivecircle.org
Address
3823 Sullivan Dr
City
Santa Clara
State
CA
Zipcode
95051
Phone
4083821339
Organization President/ Executive Director Name and Title
Nivriti Vira, Founder CFO & Secretary
Email
activeantcircle@gmail.com
Phone
4083821339
Contact Name and Title (if different)
Email Phone
SECTION 2: NON-PROFIT INFORMATION
501(c)(3)?
Yes
Year Established
2023
Sponsor Name
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
85
Sponsor Address
City State Zipcode
0
Phone
Federal Tax ID
93-4130694
SECTION 3: ORGANIZATION INFORMATION
Total Organization Budget
3000
Total # of Board Members
3
Total # of Staff
3
Total # of Volunteers
3
Organization has an endowment fund?
No
Mission Statement
Creating Active connected communities that Physically and Mentally healthy.
Brief Description of Organization and Services Provided
Born from the vision of middle schoolers in 2020, Active Circle's mission is to create Active
Connected Communities. This platform allows you to create or participate in group
activities. Our goal is to ignite a movement that empowers people to embrace a holistic
approach to well-being, encompassing both mental and physical health.
SECTION 4: GRANT REQUEST
1. Program/Project/Event Name
All inclusive picnic for special needs kids' and families
2. Date(s) and/or duration of program/project/event
once every quarter
3. Total program/project/event budget
4. Requested Amount
$4000.00
86
Percent of total program/project/event
budget
5. What percentage of your organization’s
projected income does your funding request
represent?
6. Type of Request
Program Support
7.
Existing program/event
established in
2024
8. Describe the purpose of requested awarded funds and the services that will be provided
Active Circle hosts quarterly all inclusive picnic for special needs kids' and families. The
funds will mainly be used for venue, materials, entertainment and food. The team also
hosts, organizes and sponsors many health webinars, local community sports events,
health challenges and donates to various causes
9. Please provide a line item breakdown of how the funds will be used in the categories below.
If a category is not applicable, put $0:
a) Staffing cost
b) Materials/Equipment
c) Entertainment
d) Room/Venue Rental
e) Other Professional Services
Not applicable
Cost
f) Other
Food
Cost
$2000
%50
%50
$0
$500
$300
$500
$0
$700
87
10. More than 75% of the requested funds will go towards direct service costs versus
administrative costs?
Yes
11. Explain how the request aligns to Cupertino's General Plan Principles. Describe the
purpose of requested funds and the services that will be provided
This request aligns with Cupertino's Community Services Element, specifically enliven
Cupertino Neighborhoods and Special Areas and help promote health, interactions and
community-building. Active Circle hosts quarterly all inclusive picnic for special needs kids'
and families. The funds will be used for venue, materials, entertainment and food. Active
Circle also sponsors local community sports events to promote healthy living and build
Active Connected Communities. Active Circle is going to sponsor Indoor Throwball
Tournament for women organized by California Throwball Association. Events like this
promote community building and encourages healthy living. Active Circle also completed
a major Sneaker Donation drive and collected almost 600 pairs of sneakers by partnering
with various sports teams across Bay Area. The proceeds from the drive will be donated to
NoKidHungry. Also this drive has saved 600 sneakers from entering the landfill. Active
Circle hosts various health webinars and health challenges for families across USA and bay
area including Cupertino. These events promote healthy living for all participants. .
12. Who will be served by this grant? Is your event citywide or targeted to a particular
neighborhood, demographic or geographic area? If targeted, describe your target audience.
Active Circle partners with Special Ed parents and kids community in Cupertino,
Sunnyvale and Santa Clara. Active Circle also participates in local Cupertino events
like Bike Fests, supported medical screening in local Cupertino city event. Has hosted
park cleanup for Cupertino parks.
a) Number of individuals total
70
b) Number of Cupertino residents
50
c) Will the program/project/event be available to the entire community/public or are there
any eligibility criteria?
All our events are open to entire community and people in the community.
d) Will there be a charge or fee for the program/project/event (if applicable)?
No Charge
13. Describe how you will promote/advertise your event or activity for awareness to the public.
Neighborhood groups, Active Circle Website, Social Media and Fliers in Schools and
libraries. We also work with Special Ed Parents Teachers Students Association board
members in FUSD district.
14. How will your organization fund the program/project/event if the full requested funding
amount is not awarded? If partial funding is awarded, what is the minimum funding amount
needed for your program/project/event to take place?
Donations and other fund raising events. Minimum $500 per quarterly event.So total
$2000 annually. Every and any dollar received will help this organization that is founded
and run by High Schoolers.
88
15. Have you received grant funding from the City of Cupertino in the past? If yes, please
describe when, how much was received, and how the funds were used.
No
16. If your organization has ever received financial or in-kind support from the City of
Cupertino outside of Community Funding Grants, please describe this support
No
17. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending
No
SECTION 5: UPLOAD DOCUMENTS
*501(c)3 affirmation from the IRS
B2187-5400 (1).pdf
Please attach the following if you are a past recipient of Cupertino Community Funding (from
most current program/project/event that has already happened):
Financial Report (expenses and revenue) for the program/project/event
Written report submitted after the event that included information about the number of
persons served (Cupertino residents versus non-residents, if possible) and other results
that benefit Cupertino.
Other documents that may support the organizations funding request
89
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.
X Funds will mainly be used for venue, materials, entertainment and
food for quarterly all inclusive family picnics
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding
Grant Process for the same festival
N/A
Not receiving any fee waivers
Admission to or participation in the event must be "free of charge"X
Active Circle (NEW) Eligibility Checklist (staff use only)
90
SECTION 1: CONTACT
INFORMATION
Download
Full Legal Name
Via Rehabilitation Services, Inc.
Website
https://campviawest.org/
Address
c/0 AbilityPath 350 Twin Dolphin Dr, Suite 123
City
Redwood City
State
CA
Zipcode
94065
Phone
408-867-1115
Organization President/ Executive Director Name and Title
Bryan Neider, CEO
Email
ceo@campviawest.org
Phone
650-218-2626
Contact Name and Title (if different)
Anne-Marie Hong, Grants Manager
Email
ahong@abilitypath.org
Phone
650-250-7130
SECTION 2: NON-PROFIT INFORMATION
501(c)(3)?
Yes
Year Established
1949
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
91
Sponsor Name
Sponsor Address
City State Zipcode
0
Phone
Federal Tax ID
94-1212130
SECTION 3: ORGANIZATION INFORMATION
Total Organization Budget
$4,037,681
Total # of Board Members
6
Total # of Staff
10
Total # of Volunteers
100
Organization has an endowment fund?
No
Mission Statement
School was not mandated for children with disabilities in the 1940’s, so the single mother
of a 13-year-old boy with cerebral palsy had to leave her son alone every day in a
wheelchair by the window. Two women noticed, stepped forward to offer help, and began
taking him on short community excursions to broaden his horizons. That act of generosity
led to the creation of the Crippled Children’s Society, an organization that would become
Via Services and is now known as Camp Via West. Our mission is to empower people with
disabilities and their families to grow, develop, and thrive by providing essential skill-
building and recreational programs.
Brief Description of Organization and Services Provided
Camp Via West provides a variety of camp programs serving youth and adults with
cognitive challenges and intellectual/developmental disabilities. In summer 2025, we will
hold 9 summer camp sessions, in the form of week-long overnight or day camps, targeting
750 registrations, a 50% increase from 2024. Additionally, “off-season” weekend camps
relaunched this January, and we will host 2-3 community/family events. Located in the
Cupertino Foothills, our 13.5-acre camp is one of the last remaining camp options for this
population in the Bay Area and is a crucial resource for residents of Cupertino. Camp Via
West provides a dual service to the community – a rich camp experience and respite for
their family members. All of our camp sessions provide innovative programs and activities
that include both learning and outdoor experiences, plus independent living skills and
skill-building activities that are specifically designed to improve self-sufficiency. We 92
support the development of social skills, independence, and self-confidence to prepare
participants for the transition to young adulthood, future relationships, and the rest of
their lives. Camp Via West provides a unique combination of traditional camp experiences
(including outdoor sports and hiking, creative and dramatic arts, campfires, dances, talent
shows) along with life skills activities such as culinary arts and nutrition, personal safety
and abuse prevention, physical fitness, and health self-management. We incorporate
recreational therapy into our curriculum to address psychological and physical health,
well-being, and recovery through activity-based interventions and with a wide variety of
activity choices. Of those activities, STEAM serves a crucial role in our camp curriculum. We
also utilize our on-campus garden and art center for hands-on experiential learning, which
often transcends into daily living skills and/or job skills development. The impact of a
camp experience is monumental, and individuals with disabilities often miss out on that
opportunity because they wouldn’t have the support they need to attend typical camps.
Camp Via West ensures the needs of campers are met AND that campers are meaningfully
engaged so that families can take full advantage of their respite. This includes a person-
centered approach that serves individualized needs in staffing-to-participant ratios of 1:1,
1:2, and 1:3, in individualized nursing support, and in individualized dietary support.
SECTION 4: GRANT REQUEST
1. Program/Project/Event Name
STEAM & Outdoor Education at Camp Via West
2. Date(s) and/or duration of program/project/event
June 12, 2025-August 20, 2025
3. Total program/project/event budget
4. Requested Amount Percent of total program/project/event
budget
5. What percentage of your organization’s
projected income does your funding request
represent?
6. Type of Request
Program Support
7.
Existing program/event
established in
1949
8. Describe the purpose of requested awarded funds and the services that will be provided
$$3,382,669
$5,000
%1
%1
93
With grant support, Camp Via West will expand STEAM & outdoor education at Camp Via
West for children & adults with intellectual/developmental disabilities and other cognitive
needs/challenges by engaging with community partners with specific expertise and by
purchasing equipment and supplies to facilitate innovative activities. Projects such as
building a robot, investigating the everyday use of semiconductors, exploring space,
creating a film, following recipes, and growing food in the garden will enhance campers'
experiential learning. The grant will fund supplies and contract fees for specialized
programming.
9. Please provide a line item breakdown of how the funds will be used in the categories below.
If a category is not applicable, put $0:
a) Staffing cost
b) Materials/Equipment
c) Entertainment
d) Room/Venue Rental
e) Other Professional Services
Not applicable
Cost
f) Other
Not applicable
Cost
10. More than 75% of the requested funds will go towards direct service costs versus
administrative costs?
Yes
11. Explain how the request aligns to Cupertino's General Plan Principles. Describe the
purpose of requested funds and the services that will be provided
Camp Via West aligns with Cupertino’s desire to be a balanced and diverse community
inclusive for all residents and workers, with ample places and opportunities for people to
interact, recreate, innovate and collaborate that meets the needs of the full spectrum of
the community, while ensuring equal opportunities for all residents and workers regardless
of age, cultural or physical differences. Individuals with intellectual/developmental
disabilities need a place away from home to grow their skills and minds, create social
connections, and be their authentic selves. They need to have access to the activities and
events that you would have at a typical summer or sleepaway camp – campfires, talent
shows, hiking, horseback riding, swimming, etc. – as well as the assistance from staff to
ensure their medical, physical, and behavioral needs are supported and they are kept safe.
$0
$4000
$0
$0
$1000
$0
94
Camp Via West summer camps incorporate these monumental experiences as well as
educational components through STEAM learning, outdoor education, performing arts,
and fitness & nutrition activities. Campers and their families have needs that are two-fold –
a camp experience rich with social, recreational, cognitively, and emotionally stimulating
activities for individuals with disabilities, and respite for the family. Respite provides an
essential break to their parents/caregivers who are strained from 24-7 care and
supervision for their loved one. Respite allows them to recharge, spend time with the other
siblings, or even sometimes just work to support their family. This respite aspect has been
proven to decrease the high rate of burnout and divorce for these caregivers and
contribute to everyone's quality of life - the participant and their caregivers alike. Due to
Covid-related closures and the wildfires of recent years, Camp Via West is one of the only
services remaining for this in the Bay Area.
12. Who will be served by this grant? Is your event citywide or targeted to a particular
neighborhood, demographic or geographic area? If targeted, describe your target audience.
Camp Via West is located in the Cupertino Foothills and 43% of campers are Santa
Clara County residents. While the campus is physically located in Santa Clara County,
we attract children ages 5+, adults, and seniors with developmental disabilities from
all over the Bay Area and beyond.
a) Number of individuals total
362
b) Number of Cupertino residents
8
c) Will the program/project/event be available to the entire community/public or are there
any eligibility criteria?
Camp Via West is available to youth and adults ages 5+ with
intellectual/developmental disabilities and social/emotional challenges, including
autism spectrum disorder, cerebral palsy, Down Syndrome, and more. We work with
campers, families and helpers to determine eligibility for camp based on individual
strengths and support needs rather than diagnosis, although there are some medical
diagnoses and treatments which we do not have the resources to support at camp.
d) Will there be a charge or fee for the program/project/event (if applicable)?
There is a fee for service for Camp Via West, but we accept regional center funding,
which means we can bill the San Andreas Regional Center for a fixed dollar amount if
the camper meets certain eligibility criteria. Campers who are eligible for regional
center funding do not have to pay anything out of pocket for camp sessions. There are
still campers who do not meet the eligibility criteria, particularly for our Altitude youth
camp that primarily serves people with autism, and we do offer scholarships for those
who cannot pay the out-of-pocket fee.
13. Describe how you will promote/advertise your event or activity for awareness to the public.
We promote Camp Via West through social media advertising, email marketing, camp
fairs, and print marketing.
95
14. How will your organization fund the program/project/event if the full requested funding
amount is not awarded? If partial funding is awarded, what is the minimum funding amount
needed for your program/project/event to take place?
We are committed to ensuring the sustainability of Camp Via West beyond the scope of
this grant, through continued income from community events, campus rentals, and
ongoing partnerships. Should further grant funding not be available, we will seek
donations, hold fundraisers, and explore revenue-generating opportunities to sustain the
program, ensuring that the space remains a valuable resource for both our campers and
the broader community.
15. Have you received grant funding from the City of Cupertino in the past? If yes, please
describe when, how much was received, and how the funds were used.
No
16. If your organization has ever received financial or in-kind support from the City of
Cupertino outside of Community Funding Grants, please describe this support
N/A
17. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending
Myra Reinhard Family Foundation: $55,000 (received) Stella B Gross Charitable Trust:
$7,500 (received) El Camino Health: $30,000 (received) Shortino Family Foundation:
$53,000 (received) Micron Foundation: $15,000 (received) KLA Foundation: $25,000
(received) Santa Clara County: $17,139 (received) Cupertino Rotary: $2,500 (received)
Mission City Community Fund: $5,000 (requested) Atkinson Foundation: $10,000
(requested)
SECTION 5: UPLOAD DOCUMENTS
*501(c)3 affirmation from the IRS
IRS Determination Letter (3).pdf
Please attach the following if you are a past recipient of Cupertino Community Funding (from
most current program/project/event that has already happened):
Financial Report (expenses and revenue) for the program/project/event
Written report submitted after the event that included information about the number of
persons served (Cupertino residents versus non-residents, if possible) and other results
that benefit Cupertino.
Other documents that may support the organizations funding request
96
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.X
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding
Grant Process for the same festival
X
NA
Admission to or participation in the event must be "free of charge"
X
There is a fee but eligible participants' fees are paid by the San
Andreas Regional Center. For any campers who do not meet
eligiblity critiera, scholarships are available for those who cannot
pay the out-of-pocket fee.
Via Rehabiliation Services (NEW) Eligibility Checklist (staff use only)
97
SECTION 1: CONTACT
INFORMATION
Download
Full Legal Name
ElderAid
Website
www.theelderaid.com
Address
1041 W Hill Ct
City
Cupertino
State
CA
Zipcode
95014
Phone
408-480-9693
Organization President/ Executive Director Name and Title
Deepali Pathak, CEO
Email
elderaidteam@gmail.com
Phone
408-480-9693
Contact Name and Title (if different)
Email Phone
SECTION 2: NON-PROFIT INFORMATION
501(c)(3)?
Yes
Year Established
2023
Sponsor Name
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
98
Sponsor Address
City State Zipcode
0
Phone
Federal Tax ID
93-4252682
SECTION 3: ORGANIZATION INFORMATION
Total Organization Budget
$4000
Total # of Board Members
3
Total # of Staff
0
Total # of Volunteers
10
Organization has an endowment fund?
No
Mission Statement
At ElderAid, our mission is to improve the lives of seniors by connecting them with caring
local volunteers. We aim to support seniors in living independent, happy, and dignified
lives through community and kindness.
Brief Description of Organization and Services Provided
ElderAid is a nonprofit organization headquartered in Cupertino, California. The
organization is a mobile/web/telephone platform which connects seniors needing support
with local volunteers, fostering a sense of community and independence for older adults.
Seniors can request services like companionship, errands, and assistance with daily tasks.
For more information, visit www.theelderaid.com.
SECTION 4: GRANT REQUEST
1. Program/Project/Event Name
ElderAid Background Verification Integration and Support
2. Date(s) and/or duration of program/project/event
The project will begin as soon as the grant funding is available and will require three
months of development time to integrate it into the existing platform.
3. Total program/project/event budget
99
4. Requested Amount Percent of total program/project/event
budget
5. What percentage of your organization’s
projected income does your funding request
represent?
6. Type of Request
Program Support
7.
New program/project/event
established in
0
8. Describe the purpose of requested awarded funds and the services that will be provided
ElderAid has been receiving overwhelmingly positive feedback from seniors using our app.
To further enhance the safety and trustworthiness of the platform, we aim to incorporate a
background verification process within the app. This will ensure that both seniors and
volunteers registering on the platform are verified by a reputable verification company.
Implementing this feature will significantly increase the safety of our seniors, providing
them with peace of mind knowing that the volunteers assisting them have been
thoroughly vetted. Additionally, with the requested funding, we will also cover the
background verification costs for the first 100 seniors who register on the platform. To
achieve this important goal, we are seeking funding and are submitting this application for
your support.
9. Please provide a line item breakdown of how the funds will be used in the categories below.
If a category is not applicable, put $0:
a) Staffing cost
b) Materials/Equipment
c) Entertainment
d) Room/Venue Rental
e) Other Professional Services Cost
$6000
$6000
%100
%100
$0
$0
$0
$0
100
Outsourced developers
f) Other
Covering intial cost for 100 seniors +
outreach
Cost
10. More than 75% of the requested funds will go towards direct service costs versus
administrative costs?
Yes
11. Explain how the request aligns to Cupertino's General Plan Principles. Describe the
purpose of requested funds and the services that will be provided
ElderAid’s mission to enhance the quality of life for seniors aligns closely with Cupertino’s
General Plan Principles, particularly those promoting community well-being, inclusivity,
and public safety. Our initiative fosters meaningful connections between seniors and
volunteers, creating a stronger sense of community. By incorporating background
verification into the ElderAid app, we aim to uphold public safety, one of the city’s core
values, ensuring that seniors feel secure when engaging with verified volunteers. The
requested funds will be used to implement a robust background verification system within
the ElderAid app. This involves partnering with a reputable verification company to screen
volunteers and seniors registering on the platform. This added layer of security will help
safeguard our seniors, ensuring that all volunteers assisting them have undergone
thorough vetting. Also, it will encourage more seniors and volunteers to join the platform,
knowing it prioritizes their safety and well-being. This initiative not only supports seniors’
independence but also reflects Cupertino’s dedication to fostering a safe, inclusive, and
connected community.
12. Who will be served by this grant? Is your event citywide or targeted to a particular
neighborhood, demographic or geographic area? If targeted, describe your target audience.
ElderAid’s services are currently targeted to seniors and volunteers in Cupertino and
its surrounding neighborhoods.This grant will serve seniors in Cupertino who rely on
ElderAid for support and companionship, as well as local volunteers who wish to
contribute to the community. The primary beneficiaries are older adults who may
need assistance with daily tasks, errands, or companionship, particularly those who
value safety and trust in their interactions.
a) Number of individuals total
52000
b) Number of Cupertino residents
52000
c) Will the program/project/event be available to the entire community/public or are there
any eligibility criteria?
The ElderAid platform has a minimum age requirement of 14, allowing all Cupertino
residents aged 14 and older to access and benefit from its services.
d) Will there be a charge or fee for the program/project/event (if applicable)?
The ElderAid platform is free and completely volunteering based
$3000
$3000
101
13. Describe how you will promote/advertise your event or activity for awareness to the public.
In order to advertise our new background verification process, our team has created a
multi-faceted promotional campaign to raise awareness. We will actively post across our
social media channels - highlighting the benefits of the process and stories from seniors
and volunteers about their success stories. We will also send targeted emails to our
volunteer network to keep our internal "team" informed and encourage them to spread
the word across their communities. Lastly, we will collaborate with local senior/community
centers to distribute flyers outlining details about the new process, maintaining the trust
we have built.
14. How will your organization fund the program/project/event if the full requested funding
amount is not awarded? If partial funding is awarded, what is the minimum funding amount
needed for your program/project/event to take place?
If ElderAid is granted the full requested amount, the primary costs will be allocated to
development efforts and initial implementation. Our developers will integrate the new
safety features into the app, and our communications team will work to raise awareness
among current and potential users. Any additional funds will be used to cover the
background verification costs for seniors, many of whom are on fixed incomes or may
struggle with the technology involved. However, if we do not receive the full amount, we
require a minimum of $3,000 to cover essential development costs. In this case, the funds
available for covering background verification costs for seniors will be limited, meaning
fewer seniors will receive free background checks. Securing the full amount will ensure all
users can access a safer platform without financial or technical barriers.
15. Have you received grant funding from the City of Cupertino in the past? If yes, please
describe when, how much was received, and how the funds were used.
No
16. If your organization has ever received financial or in-kind support from the City of
Cupertino outside of Community Funding Grants, please describe this support
No
17. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending
This is our first attempt at securing funding for the project. Until now, ElderAid has been
entirely self-funded by dedicated volunteers and their well-wishers.
SECTION 5: UPLOAD DOCUMENTS
*501(c)3 affirmation from the IRS
TaxExemptIRS.pdf
Please attach the following if you are a past recipient of Cupertino Community Funding (from
most current program/project/event that has already happened):
Financial Report (expenses and revenue) for the program/project/event
102
Written report submitted after the event that included information about the number of
persons served (Cupertino residents versus non-residents, if possible) and other results
that benefit Cupertino.
Other documents that may support the organizations funding request
3_IRS EIN Number - Form SS-4.pdf
103
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.X Funds used to incorporate background verification process within
app
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding
Grant Process for the same festival
X
NA
Admission to or participation in the event must be "free of charge"X
ElderAid (NEW) Eligibility Checklist (staff use only)
104
SECTION 1: CONTACT
INFORMATION
Download
Full Legal Name
Innovart Foundation
Website
https://innovartfoundation.wixsite.com/home
Address
13220 Peacock Ct
City
Cupertino
State
CA
Zipcode
95014
Phone
4087990630
Organization President/ Executive Director Name and Title
Maggie Tsai, President
Email
mtsai@paloaltou.edu
Phone
4087990630
Contact Name and Title (if different)
Email Phone
SECTION 2: NON-PROFIT INFORMATION
501(c)(3)?
Yes
Year Established
2014
Sponsor Name
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
105
Sponsor Address
City State Zipcode
0
Phone
Federal Tax ID
47-1412108
SECTION 3: ORGANIZATION INFORMATION
Total Organization Budget
210,000
Total # of Board Members
3
Total # of Staff
3
Total # of Volunteers
40
Organization has an endowment fund?
No
Mission Statement
Innovart Foundation is a non-profit organization dedicated to the well-being and better-
being of teens. It focuses on the physical, mental, intellectual, and character building of
young people.
Brief Description of Organization and Services Provided
Established in 2014, Innovart Foundation has been actively involved in community services.
It has been hosting free workshops on a wide range of topics including mental health,
parent-children relationship, teen character development, and neighborhood safety. Over
the years, it has hosted teen music performances, and arts and crafts projects at the
Cupertino Senior Center, sponsored Miller Middle School Drama Program, and led
fundraising for the Wellness Center of Saratoga High School. In 2024, it got a Saratoga
City Grant, and painted a mural on the bridge over Saratoga Creek leading to Saratoga
main street.
SECTION 4: GRANT REQUEST
1. Program/Project/Event Name
Head & Heart: Mental Health Matters
2. Date(s) and/or duration of program/project/event
August 2024 to May 2025
106
3. Total program/project/event budget
4. Requested Amount Percent of total program/project/event
budget
5. What percentage of your organization’s
projected income does your funding request
represent?
6. Type of Request
Program Support,Event
7.
New program/project/event
established in
0
8. Describe the purpose of requested awarded funds and the services that will be provided
The importance of mental health can never be over-emphasized. Innovart Foundation
plans to launch a mental health education initiative, aiming to reduce stigma, increase
awareness, and provide accessible information and resources on mental health for
residents of Cupertino and its neighboring communities. Through interactive workshops
(eight under plan), one community event (i.e. a Resource Fair), and digital resources, this
program will equip individuals with the knowledge, skills, and resources necessary to
support mental well-being.
9. Please provide a line item breakdown of how the funds will be used in the categories below.
If a category is not applicable, put $0:
a) Staffing cost
b) Materials/Equipment
c) Entertainment
d) Room/Venue Rental
e) Other Professional Services
Resource Fair
Cost
$10,000
$8,000
%80
%30
$0
$1000
$0
$400
$5000 107
f) Other
influential speakers, marketing, event
website
Cost
10. More than 75% of the requested funds will go towards direct service costs versus
administrative costs?
Yes
11. Explain how the request aligns to Cupertino's General Plan Principles. Describe the
purpose of requested funds and the services that will be provided
The General Plan has under its Chapter 7, the emphasis of "sustainable approaches to
community health and safety." Mental health is an integral and pivotal part of human
health. With the Grant, Innovart Foundation will host eight workshops on topics including
but not limited to 1) Understanding and Managing Anxiety and Depression, 2)
Neurodivergence (ADHD, autism, dyslexia, etc.): Introduction and Resources, 3) Prevention
of Child Sexual Abuse, 4) Practice of Everyday Mindfulness, 5) Parent-Child Relationship
and Communications, 6) Social Media and Mental Health: Finding Balance in a Digital
World, 7) Managing Anger in Healthy Ways; 8) Emotional Intelligence: Understanding and
Expressing Your Feelings. Leaders in the mental health community will be invited to host
the workshops. The workshops are free. The event, i.e. the Mental Health Resource Fair is
designed to connect individuals with valuable resources, support networks, and
educational tools to promote mental well-being. It will feature a wide range of local
mental health organizations, counselors, community programs, and advocacy groups,
offering information about mental health services, treatment options, and self-care
strategies. Attendees can learn about the different types of mental health conditions,
available resources for coping, and how to seek help for themselves or loved ones. The fair
may also include interactive activities, wellness workshops, and presentations to increase
awareness about mental health issues and reduce stigma.
12. Who will be served by this grant? Is your event citywide or targeted to a particular
neighborhood, demographic or geographic area? If targeted, describe your target audience.
Primarily residents of Cupertino, but will benefit residents in neighboring
communities, too.
a) Number of individuals total
20000
b) Number of Cupertino residents
10000
c) Will the program/project/event be available to the entire community/public or are there
any eligibility criteria?
Public event.
d) Will there be a charge or fee for the program/project/event (if applicable)?
Free.
$1,600
108
13. Describe how you will promote/advertise your event or activity for awareness to the public.
Will use social media, i.e. WhatsApp, Instagram, Facebook, WeChat groups; Will use listserv
of mental health groups, and leverage resources from mental health influencers and
providers; Will use event platforms like Eventtrite; Will use schools, after schools,
community college resources; Will use Cuprtino library resources; Will leverage Cupertino
city events, i.e. Earth Day; Will leverage influencer resources; Word of mouth.
14. How will your organization fund the program/project/event if the full requested funding
amount is not awarded? If partial funding is awarded, what is the minimum funding amount
needed for your program/project/event to take place?
Innovart Foundation will fund part of the initiative if the requested funding amount is not
enough. $5000 is definitely not enough for a good-quality, good-scale Resource Fair, and
Innovart Foundation will bring in sponsorships to cover the whole event. $5,000 is the
minimum funding amount requested from the Grant for the Resource Fair to happen. If
City can only grant a still lower cost Grant, we would request a minimum of $2,000 for the
Workshop Series for eight workshops facilitated by thought leaders in mental health.
15. Have you received grant funding from the City of Cupertino in the past? If yes, please
describe when, how much was received, and how the funds were used.
No.
16. If your organization has ever received financial or in-kind support from the City of
Cupertino outside of Community Funding Grants, please describe this support
No.
17. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending
Innovart Foundation will bring in sponsorships to organize a good-quality, good-scale
Mental Health Resource Fair.
SECTION 5: UPLOAD DOCUMENTS
*501(c)3 affirmation from the IRS
Innovart IRS on page 2.pdf
Please attach the following if you are a past recipient of Cupertino Community Funding (from
most current program/project/event that has already happened):
Financial Report (expenses and revenue) for the program/project/event
Written report submitted after the event that included information about the number of
persons served (Cupertino residents versus non-residents, if possible) and other results
that benefit Cupertino.
Other documents that may support the organizations funding request
Saratoga City Grant 2023.pdf
109
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.
X
Through interactive workshops (eight under plan), one community
event (i.e. a Resource Fair), and digital resources, this program will
equip individuals with the knowledge, skills, and resources
necessary to support mental well-being.
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding
Grant Process for the same festival
X
NA
Admission to or participation in the event must be "free of charge"X
Innovart Foundation (NEW) Eligibility Checklist (staff use only)
110
SECTION 1: CONTACT
INFORMATION
Download
Full Legal Name
Asian American Parents Association
Website
https://www.aapa.net
Address
PO BOX 2275
City
Cupertino
State
CA
Zipcode
95015
Phone
4086670198
Organization President/ Executive Director Name and Title
Liyan Zhao, Co-president
Email
lyzhao2016@gmail.com
Phone
4086670198
Contact Name and Title (if different)
Email Phone
SECTION 2: NON-PROFIT INFORMATION
501(c)(3)?
Yes
Year Established
1995
Sponsor Name
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
111
Sponsor Address
City State Zipcode
0
Phone
Federal Tax ID
77-0408511
SECTION 3: ORGANIZATION INFORMATION
Total Organization Budget
12,068.64
Total # of Board Members
15
Total # of Staff
5
Total # of Volunteers
15
Organization has an endowment fund?
No
Mission Statement
AAPA addresses concerns facing our children's K-12 education, provides opportunities for
the exchange of ideas on issues related to education, and organizes activities that support
student development. AAPA fosters member involvement in all aspects of the educational
processes, especially but not exclusively, as it pertains to the needs of students of the
Asian American community. AAPA encourages voluntarism in support of school's
educational programs. AAPA promotes dialogue with school administration personnel and
advances greater understanding between the general public and the Asian community.
Brief Description of Organization and Services Provided
Our initiatives: 1.Establish Dialogue with the two School Districts. 2.Develop Parent
Awareness Programs. 3.Promote Student Training and Leadership Programs. 4.Encourage
Community Involvement. Activities organized: 1. Teacher mini-grant:Helps teachers stay
up-to-date by funding the latest learning tool, encourages experimentation with new
teaching tools and technique, supports a culture of teacher innovation, and provides more
learning opportunities for students. 2. AAPI Multicultural Festival: Promote diversity from
different communities (Vietnam, India, China, Korea, the Philippines, and Japan.) to
celebrate the rich cultures. 3.Fall seminar: including education, college application,
community support, road to college and career
SECTION 4: GRANT REQUEST
1. Program/Project/Event Name
112
4th AAPI Multicultural Festival
2. Date(s) and/or duration of program/project/event
May 24, 2026
3. Total program/project/event budget
4. Requested Amount Percent of total program/project/event
budget
5. What percentage of your organization’s
projected income does your funding request
represent?
6. Type of Request
Event
7.
Existing program/event
established in
3
8. Describe the purpose of requested awarded funds and the services that will be provided
The requested funds will support the event by covering essential expenses, including
purchasing insurance, designing and ordering T-shirts for volunteers, printing flyers,
renting equipment, and providing food and drinks for volunteers. These resources will
ensure a well-organized and engaging event that fosters community participation.
9. Please provide a line item breakdown of how the funds will be used in the categories below.
If a category is not applicable, put $0:
a) Staffing cost
b) Materials/Equipment
c) Entertainment
d) Room/Venue Rental
$4000.00
$4000.00
%100
%10
$0
$2000.00
$0
$1000.00
113
e) Other Professional Services
insurance
Cost
f) Other
food/drinks
Cost
10. More than 75% of the requested funds will go towards direct service costs versus
administrative costs?
Yes
11. Explain how the request aligns to Cupertino's General Plan Principles. Describe the
purpose of requested funds and the services that will be provided
The event aligns with Cupertino’s General Plan Principles by promoting cultural diversity,
community engagement, and inclusivity. It will feature performances from various cultural
communities and host cultural booths that showcase traditions, arts, and heritage. By
creating opportunities for cultural exchange and community interaction, the event
strengthens Cupertino’s commitment to a vibrant, inclusive, and connected community.
12. Who will be served by this grant? Is your event citywide or targeted to a particular
neighborhood, demographic or geographic area? If targeted, describe your target audience.
AAPA, and several students organizations including AASI SV, MVHS key club,
Lynbrook ArtReach will serve this event. This event welcome all the communities.
a) Number of individuals total
350
b) Number of Cupertino residents
200
c) Will the program/project/event be available to the entire community/public or are there
any eligibility criteria?
This event will be available to entire community.
d) Will there be a charge or fee for the program/project/event (if applicable)?
No
13. Describe how you will promote/advertise your event or activity for awareness to the public.
1.Utilize platforms such as Facebook, Instagram, Nextdoor, and community forums to
share event details, countdowns, and engaging content. We will also collaborate with local
influencers and community groups to expand our reach. 2. Design and distribute flyers,
posters, and brochures at local libraries, community centers, schools, and businesses to
target diverse demographics. 3. Email & Newsletter Campaigns – Send event
announcements through local organizations, schools, and cultural groups’ newsletters to
ensure direct outreach to engaged community members.
$500.0
$500.0
114
14. How will your organization fund the program/project/event if the full requested funding
amount is not awarded? If partial funding is awarded, what is the minimum funding amount
needed for your program/project/event to take place?
If the full requested funding amount is not awarded, our organization will explore
alternative funding sources, including sponsorships from local businesses, donations from
community members, and potential partnerships with other organizations. We may also
consider adjusting the event scope by prioritizing essential expenses such as insurance,
equipment rental, and key promotional materials while seeking in-kind contributions for
items like volunteer T-shirts, flyers, or food and beverages. If only partial funding is
awarded, the minimum amount needed for the event to take place would be $2000,
covering the most critical expenses to ensure the event can proceed in a meaningful and
engaging way.
15. Have you received grant funding from the City of Cupertino in the past? If yes, please
describe when, how much was received, and how the funds were used.
Yes, we received grant funding from the City of Cupertino in 2024 in the amount of $2,000.
The funds were used to support our community event by covering essential expenses,
including purchasing event insurance, designing and ordering volunteer T-shirts, printing
promotional flyers, renting necessary equipment, and providing food and drinks for
volunteers. This funding played a crucial role in ensuring the event's success, allowing us
to create an engaging and inclusive experience for the community.
16. If your organization has ever received financial or in-kind support from the City of
Cupertino outside of Community Funding Grants, please describe this support
No.
17. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending
We have not apply any other funding request so far.
SECTION 5: UPLOAD DOCUMENTS
*501(c)3 affirmation from the IRS
AAPA IRS Determination.pdf
Please attach the following if you are a past recipient of Cupertino Community Funding (from
most current program/project/event that has already happened):
Financial Report (expenses and revenue) for the program/project/event
Written report submitted after the event that included information about the number of
persons served (Cupertino residents versus non-residents, if possible) and other results
that benefit Cupertino.
Community Funding Report - signed.pdf
Other documents that may support the organizations funding request
115
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.X Funds used to support event -
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding
Grant Process for the same festival
X
N/A
Admission to or participation in the event must be "free of charge"X
Asian American Parents Association (RETURNING) Eligibility Checklist (staff use only)
116
SECTION 1: CONTACT
INFORMATION
Download
Full Legal Name
Rotary Club of Cupertino
Website
www.cupertinorotary.org
Address
PO Box 237
City
Cupertino
State
CA
Zipcode
95015
Phone
4086210073
Organization President/ Executive Director Name and Title
Jeff Moe
Email
jmoe@auxillium.com
Phone
408-921-9527
Contact Name and Title (if different)
Orrin Mahoney, Fund Development Lead
Email
orrinmahoney@comcast.net
Phone
4086210073
SECTION 2: NON-PROFIT INFORMATION
501(c)(3)?
Yes
Year Established
1991
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
117
Sponsor Name
Cupertino Rotary Endowment Foundation
Sponsor Address
PO Box 1101
City
Cupertino
State
CA
Zipcode
95015
Phone
Federal Tax ID
77-0288042
SECTION 3: ORGANIZATION INFORMATION
Total Organization Budget
$200,000
Total # of Board Members
14
Total # of Staff
0
Total # of Volunteers
210
Organization has an endowment fund?
Yes
Mission Statement
Rotary International Mission Statement-“Together, we see a world where people unite and
take action to create lasting change — across the globe, in our communities, and in
ourselves.”
Brief Description of Organization and Services Provided
Cupertino Rotary is the local arm of Rotary International, the world's largest service
organization. We provide charitable projects and services in the local area including
services for seniors, youth, and other needy members of the community. We have 210
members representing a broad cross section of local business, professional, government,
and community leaders. Cupertino Rotary focuses on hands-on projects that connect us
directly to with those in need. Our members volunteer over 12,000 hours yearly working to
make our community a better place.
SECTION 4: GRANT REQUEST
1. Program/Project/Event Name
Thanksgiving Meal Sharing Program
118
2. Date(s) and/or duration of program/project/event
One day on Thanksgiving
3. Total program/project/event budget
4. Requested Amount Percent of total program/project/event
budget
5. What percentage of your organization’s
projected income does your funding request
represent?
6. Type of Request
One-time project
7.
New program/project/event
established in
0
8. Describe the purpose of requested awarded funds and the services that will be provided
Thanksgiving Meal Sharing Program Every Thanksgiving meals from Safeway are delivered
to 175 families in and around Cupertino who are identified by our partners as some of
those who could best use a helping hand. Last year, 51 Rotarians and 9 Scouts from
Cupertino with the help of friends and families, delivered fully prepared dinners to 175
households, working with our partners at Cupertino Union School District, Fremont Union
High School District, Homestead High School District, Live Oak Adult Center, and West
Valley Community Services who provide the names of the families who could best benefit
from this act of kindness. Each dinner includes a prepared and cooked 10 to 12 pound
turkey, savory dressing, creamy mashed potatoes, gravy, cranberry sauce, and Hawaiian
rolls. The meals simply need reheating prior to serving. Since each dinner serves 6 to 8
people, that means we actually provide 1,068 to 1,424 individual meals. The volunteers
delivering the meals were supported by fifteen additional Rotarians who set up pop-up
tents, tables and chairs, served coffee and donuts to the other volunteers, checked the
volunteers in and gave them their assignments, and performed the administrative work.
They were joined by twenty additional Scouts who carried the meals to the cars for the
volunteers delivering the meals. The funding from this grant will let us expand the
program to additional households this year.
9. Please provide a line item breakdown of how the funds will be used in the categories below.
If a category is not applicable, put $0:
a) Staffing cost
$$4,000
$$4,000
%100
%4
$0
119
b) Materials/Equipment
c) Entertainment
d) Room/Venue Rental
e) Other Professional Services
Not applicable
Cost
f) Other
Not applicable
Cost
10. More than 75% of the requested funds will go towards direct service costs versus
administrative costs?
Yes
11. Explain how the request aligns to Cupertino's General Plan Principles. Describe the
purpose of requested funds and the services that will be provided
The purpose of the funds was already covered above. The request aligns with General Plan
Chapter 9: Recreation, Parks and Community Services Element.
12. Who will be served by this grant? Is your event citywide or targeted to a particular
neighborhood, demographic or geographic area? If targeted, describe your target audience.
The homes are selected Citywide. The numbers below represent last years totals
a) Number of individuals total
1200
b) Number of Cupertino residents
300
c) Will the program/project/event be available to the entire community/public or are there
any eligibility criteria?
The homes are selected Citywide, based on needs represented from various social
services suppliers.
d) Will there be a charge or fee for the program/project/event (if applicable)?
The meals are supplied completely free.
13. Describe how you will promote/advertise your event or activity for awareness to the public.
We will do press releases to notify the public also have an extensive Social Media Plan.
$4000
$0
$0
$0
$0
120
14. How will your organization fund the program/project/event if the full requested funding
amount is not awarded? If partial funding is awarded, what is the minimum funding amount
needed for your program/project/event to take place?
We are not sure to what level we can do this year's Thanksgiving Meal Program without
the City's support.
15. Have you received grant funding from the City of Cupertino in the past? If yes, please
describe when, how much was received, and how the funds were used.
Yes, we historically received funding for the Fall Festival, but received $4000 in Rebuilding
Together funding last year. The last spring Rebuilding project was for Jose De Leon at 6646
Clifford Ct, Cupertino, CA 95014. It was a bit of a nightmare project as there was massive
lead remediation and a mostly empty pool that was a serious safety hazard for the
volunteers..
16. If your organization has ever received financial or in-kind support from the City of
Cupertino outside of Community Funding Grants, please describe this support
Fee waivers for the Fall festival
17. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending
No other funding requested for this program.
SECTION 5: UPLOAD DOCUMENTS
*501(c)3 affirmation from the IRS
IRS_Letter_501(c)(3)_Exemption_Dated July 23
2005.pdf
Please attach the following if you are a past recipient of Cupertino Community Funding (from
most current program/project/event that has already happened):
Financial Report (expenses and revenue) for the program/project/event
Rebuilding 2024 report.docx
Written report submitted after the event that included information about the number of
persons served (Cupertino residents versus non-residents, if possible) and other results
that benefit Cupertino.
Rebuilding 2024 report.docx
Other documents that may support the organizations funding request
121
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.X Deliver prepared Thanksgiving meals to households
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding
Grant Process for the same festival
X
NA
Admission to or participation in the event must be "free of charge"X
Rotary Club (RETURNING) Eligibility Checklist (staff use only)
122
SECTION 1: CONTACT
INFORMATION
Download
Full Legal Name
AINAK
Website
www.myainak.org
Address
10080 North Wolfe Road SW3 200
City
Cupertino
State
CA
Zipcode
95014
Phone
4086215419
Organization President/ Executive Director Name and Title
Poonam Goyal Founder CEO
Email
poonam@myainak.org
Phone
4086215419
Contact Name and Title (if different)
Poonam Goyal Founder/ CEO
Email
poonam@myainak.org
Phone
4086215419
SECTION 2: NON-PROFIT INFORMATION
501(c)(3)?
Yes
Year Established
2015
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
123
Sponsor Name
AINAK
Sponsor Address
10080 North Wolfe Road SW3 200,
City
Cupertino
State
CA
Zipcode
95014
Phone
4086215419
Federal Tax ID
81-0860783
SECTION 3: ORGANIZATION INFORMATION
Total Organization Budget
$196200.00
Total # of Board Members
5
Total # of Staff
0
Total # of Volunteers
27
Organization has an endowment fund?
No
Mission Statement
Love your eyes ?? Our Mission: No child should be left behind in the classroom due to an
inability of a parent or guardian to afford proper eye care. A 20/20 vision can help a child
succeed in school and gain the confidence to thrive in life. AINAK is a nonprofit serving the
under-resourced school children and communities in USA. "Free Eye Care and Eyeglasses
Program" is a comprehensive initiative to address the critical need for vision care among
children in schools and adults in communities with high poverty rates. Through strategic
partnerships, community engagement and commitment to sustainability, the program
aims to empower individuals to achieve clear vision and realize their full potential. Echoing
the WHO Director General Dr. Tedros Adhanom Ghebreyesus, "It is not acceptable that a
child has difficulty in school, or a parent has trouble doing their job because they don't
have the simple tool" The organizations mission is clear: To ensure that no child or adult is
hindered in school or life due to lack of affordable eye care. AINAK empowers
underprivileged communities by providing free comprehensive eye exams and corrective
eyeglasses, believing that every person deserves the opportunity for academic success and
confidence in life, regardless of their financial circumstances.
Brief Description of Organization and Services Provided
124
Programs Objectives: Provide access to Eye Care/Eyeglasses: The organization provides
free vision care to under-resourced school students and underserved communities, with
comprehensive eye exams and eyeglasses as through a qualified team of Optometrists and
Opticians. Eye care is provided to anyone over 5 years in age and older. The number of
applications for eyeglasses has significantly increased as some organizations that
previously provided free eyeglass vouchers have either reduced their services or
discontinued their programs altogether.
SECTION 4: GRANT REQUEST
1. Program/Project/Event Name
On going program
2. Date(s) and/or duration of program/project/event
July 1 2025 to June 2026
3. Total program/project/event budget
4. Requested Amount Percent of total program/project/event
budget
5. What percentage of your organization’s
projected income does your funding request
represent?
6. Type of Request
Program Support
7.
Existing program/event
established in
2015
8. Describe the purpose of requested awarded funds and the services that will be provided
The requested awarded funds will support AINAK’s mission to provide free vision care,
including comprehensive eye exams and corrective eyeglasses, to children and families
who cannot afford these services. These funds will enable AINAK to expand its outreach,
serve more underserved communities, and ensure the sustainability of its programs in
Cupertino and Santa Clara County Unified Schools
9. Please provide a line item breakdown of how the funds will be used in the categories below.
If a category is not applicable, put $0:
$$196200.00
$5000.00
%2
%2
125
a) Staffing cost
b) Materials/Equipment
c) Entertainment
d) Room/Venue Rental
e) Other Professional Services
Mail and Shipment
Cost
f) Other
Misc
Cost
10. More than 75% of the requested funds will go towards direct service costs versus
administrative costs?
Yes
11. Explain how the request aligns to Cupertino's General Plan Principles. Describe the
purpose of requested funds and the services that will be provided
Alignment with Cupertino’s General Plan Principles: Public Health & Well-being: Providing
free vision care supports student success by ensuring children can see clearly in school,
leading to better academic performance and engagement. Vision care for seniors and
underserved adults enhances quality of life, enabling them to remain active, independent,
and socially engaged. The program targets low-income families and uninsured residents,
ensuring that no one is left behind due to financial barriers. Services will be available in
multiple languages (English, Spanish, and Vietnamese), making vision care accessible to
Cupertino’s diverse population. Providing eyeglasses to students helps reduce learning
disparities, particularly for those struggling in school due to undiagnosed vision issues.
AINAK’s outreach will collaborate with local schools to identify students in need and
ensure they receive timely care. AINAK partners with West Valley Community Services, Bill
Wilson Center and HomeFirst, and other local nonprofit partners as a resource for free
eyeglasses.
12. Who will be served by this grant? Is your event citywide or targeted to a particular
neighborhood, demographic or geographic area? If targeted, describe your target audience.
The grant will serve the underprivileged communities specially school children in the
City of Cupertino, Cupertino Unified School District and other schools in areas where
the poverty level is high in the State of California. AINAK partners with West Valley
Community Services, Bill Wilson Center and HomeFirst, and other local nonprofit
partners as a resource for free eyeglasses.
$0
$500.
$500.
$0
$100
$150
126
a) Number of individuals total
32
b) Number of Cupertino residents
15
c) Will the program/project/event be available to the entire community/public or are there
any eligibility criteria?
The program is available to individuals with an annual income of less than $50,000 and
who do not have vision insurance. Additionally, children covered under Medi-Cal are
eligible, as it can be challenging to find optometrists who accept Medi-Cal, and
appointment wait times are often lengthy. Immediate access to an eye exam is crucial
for a child’s academic success and overall well-being.
d) Will there be a charge or fee for the program/project/event (if applicable)?
The fees for the eye exam and prescription eyeglasses are fully covered by AINAK and
paid directly to the service provider. At this time, we do not offer vouchers. Our mission
is to ensure that children receive the eye exams and corrective eyeglasses they need to
succeed academically and thrive throughout their lives. Additionally, we aim to support
seniors in living their golden years actively and socially, rather than being homebound
due to vision impairment.
13. Describe how you will promote/advertise your event or activity for awareness to the public.
AINAK will implement a comprehensive outreach and promotion plan to maximize
awareness of our free vision care program among eligible students and community
members in Cupertino and across Santa Clara County. Direct collaboration with Cupertino
Unified School District and other Santa Clara County schools. Engaging school
administrators, nurses, and counselors to identify and refer students in need. Distributing
informational flyers and brochures to schools for students to take home. Actively
participating in school health fairs, parent meetings, and back-to-school events to engage
with families directly. Setting up booths and tabling at community gatherings to inform
residents about eligibility and services. Sharing updates on AINAK’s website, Facebook,
and LinkedIn to reach a wider audience. Posting success stories, testimonials, and program
reminders to encourage participation. Collaboration with Local Organizations & City
Resources: Working with Cupertino City Hall, libraries, and community centers to distribute
materials and promote AINAK’s services. Partnering with local nonprofits, healthcare
providers, and cultural organizations to expand outreach. Providing materials in English,
Spanish, and Vietnamese to ensure language accessibility for Cupertino’s diverse
population. Leveraging trusted community leaders like state Senators and Assembly
members and City Mayors and Council Members, and educators to spread awareness
among under-resourced families. AINAK partners with West Valley Community Services,
Bill Wilson Center and HomeFirst, and other local nonprofit partners as a resource for free
eyeglasses.
14. How will your organization fund the program/project/event if the full requested funding
amount is not awarded? If partial funding is awarded, what is the minimum funding amount
needed for your program/project/event to take place?
AINAK is committed to ensuring that under-resourced school children and community
members receive the vision care they need, regardless of the funding received. We will
continue fundraising efforts through donor outreach, grant applications, and corporate
sponsorships to supplement any funding gaps. Ongoing community fundraising
campaigns, including social media appeals, networking events, and outreach to local
businesses for support. Strengthening partnerships with foundations and local
organizations to secure additional funding opportunities.127
15. Have you received grant funding from the City of Cupertino in the past? If yes, please
describe when, how much was received, and how the funds were used.
In 2024 AINAK has received funding from the City Of Cupertino in the amount of
$2750.00. It is still helping local children and community members receive eyeglasses In
2023 AINAK received $2500.00 and all funds were used to provide free eyeglasses to the
school students and members the community
16. If your organization has ever received financial or in-kind support from the City of
Cupertino outside of Community Funding Grants, please describe this support
N/A
17. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending
Pop Zion: $3000.00 Star One Credit Union: $7500.00 City of Cupertino $2750.00
SECTION 5: UPLOAD DOCUMENTS
*501(c)3 affirmation from the IRS
INTERNAL REVENUE SERVICE.pdf
Please attach the following if you are a past recipient of Cupertino Community Funding (from
most current program/project/event that has already happened):
Financial Report (expenses and revenue) for the program/project/event
10080 N Wolfe Rd (Suite SW 3200).pdf
Written report submitted after the event that included information about the number of
persons served (Cupertino residents versus non-residents, if possible) and other results
that benefit Cupertino.
Other documents that may support the organizations funding request
AINAK Testimonial - Osmar Jaime.pdf
128
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.X Funds will be used to provide free eye exams and prescription
eyeglasses
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding
Grant Process for the same festival
X
NA
Admission to or participation in the event must be "free of charge"X
AINAK (RETURNING) Eligibility Checklist (staff use only)
129
SECTION 1: CONTACT
INFORMATION
Download
Full Legal Name
Paul DiMarco
Website
https://www.notimetowaste.live
Address
2237 CXheryl Way
City
San Jose
State
CA
Zipcode
95125
Phone
408-839-9732
Organization President/ Executive Director Name and Title
Paul DiMarco
Email
notime2waste.food@gmail.com
Phone
408-839-9732
Contact Name and Title (if different)
Email Phone
SECTION 2: NON-PROFIT INFORMATION
501(c)(3)?
Yes
Year Established
2012
Sponsor Name
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
130
Sponsor Address
City State Zipcode
0
Phone
Federal Tax ID
27-4564722
SECTION 3: ORGANIZATION INFORMATION
Total Organization Budget
127,645
Total # of Board Members
4
Total # of Staff
2
Total # of Volunteers
19
Organization has an endowment fund?
No
Mission Statement
Providing donated food & goods for those in need.
Brief Description of Organization and Services Provided
We recover donated surplus food weekly from donors such as grocers, hospitals,
restaurants, and caterers. We then deliver these goods to charitable outreach program
partners, such as homeless shelters, food pantries, and churches. We recover an average of
1,300 lbs of food daily, five days a week.
SECTION 4: GRANT REQUEST
1. Program/Project/Event Name
5/1000: Feed the Need
2. Date(s) and/or duration of program/project/event
1/1/25 - 12/31/25
3. Total program/project/event budget
4. Requested Amount
$105,895
131
Percent of total program/project/event
budget
5. What percentage of your organization’s
projected income does your funding request
represent?
6. Type of Request
Program Support
7.
Existing program/event
established in
2012
8. Describe the purpose of requested awarded funds and the services that will be provided
5/1000: Feed the Need Program recovers 1000 lbs of surplus food per day, 5 days a week,
from 33 food donors, including grocers, restaurants, hospitals, and caterers, with the help
of 19 full-time weekly volunteers and delivers these goods to 22 charitable outreach
program partners including homeless shelters, food banks, and food pantries in Santa
Clara County. This program serves 100% of clientele at or below the FPL. This program will
recover 240,000 lbs of surplus food & reach 200,000 individuals in 2025. It will provide an
equivalent of 833 meals per day, 4,165 meals per week, 16,660 meals per month, and
200,000 meals in a year while reducing our CO2 footprint by 65 tons & saving 109 million
gallons of H20. We doubled our impact from 2023 and a 163% increase in impact overall
since 2022.
9. Please provide a line item breakdown of how the funds will be used in the categories below.
If a category is not applicable, put $0:
a) Staffing cost
b) Materials/Equipment
c) Entertainment
d) Room/Venue Rental
e) Other Professional Services
Not applicable
Cost
$5,000
%5
%4
$0
$2500
$0
$0
$0
132
f) Other
Gas/Fuel
Cost
10. More than 75% of the requested funds will go towards direct service costs versus
administrative costs?
Yes
11. Explain how the request aligns to Cupertino's General Plan Principles. Describe the
purpose of requested funds and the services that will be provided
5/1000: Feed the Need will serve 32,500 Cupertino residents. We deliver surplus food to
West Valley Community Services in Cupertino weekly. We provide an average of 3300 lbs
of food per month. We primarily offer grocery items such as produce, mixed foods, dairy,
and bakery items. This program will feed 688 residents per week, 2,750 residents per
month, and 32,500 residents in one year. By the program's end, we will reduce our carbon
footprint by 10.6 tons and save 17.8 million gallons of H20.
12. Who will be served by this grant? Is your event citywide or targeted to a particular
neighborhood, demographic or geographic area? If targeted, describe your target audience.
Cupertino residents who are the at-risk community that are at or below the Federal
Poverty Line including homeless, seniors, disabled, and veterans. Our target
population is 12% White; 53% Asian; 12% Latino; Mixed 23%; 30% Seniors; 20%
Disabled; 15% Youth; and 15% Veterans.
a) Number of individuals total
200000
b) Number of Cupertino residents
32500
c) Will the program/project/event be available to the entire community/public or are there
any eligibility criteria?
There are no criteria. This program is available for individuals at or below the FPL who
are considered at-risk.
d) Will there be a charge or fee for the program/project/event (if applicable)?
No
13. Describe how you will promote/advertise your event or activity for awareness to the public.
We post weekly on five social media platforms: Facebook, Threads, Instagram, Twitter,
LinkedIn
14. How will your organization fund the program/project/event if the full requested funding
amount is not awarded? If partial funding is awarded, what is the minimum funding amount
needed for your program/project/event to take place?
We have reserved funds earmarked explicitly for 5/1000: Feed the Need, as we are
fortunate to have an operating budget of $103K as of 1/1/25. 5/1000: Feed the Need is
our most impactful program for 2025, so we prioritize funding for it throughout the year.
$2500
133
15. Have you received grant funding from the City of Cupertino in the past? If yes, please
describe when, how much was received, and how the funds were used.
Yes. We were fortunate to secure a $5,000 grant in 2023, which was also used for the Feed
the Need program. However, in 2023, the Feed the Need program picked up 250 lbs of
food rather than the current 1,000 lbs in 2025.
16. If your organization has ever received financial or in-kind support from the City of
Cupertino outside of Community Funding Grants, please describe this support
n/a
17. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending
We expect to secure $62,000 in funding through the County of Santa Clara, Kaiser
Permanente, Second Harvest of Silicon Valley, and Whole Foods combined. We have nine
other requested grants to write and secure. All nine are past grantmakers for NTTW.
SECTION 5: UPLOAD DOCUMENTS
*501(c)3 affirmation from the IRS
501(c)(3) letter copy 2.pdf
Please attach the following if you are a past recipient of Cupertino Community Funding (from
most current program/project/event that has already happened):
Financial Report (expenses and revenue) for the program/project/event
5_500_ Feed the Need Budget Projected Funding .pdf
Written report submitted after the event that included information about the number of
persons served (Cupertino residents versus non-residents, if possible) and other results
that benefit Cupertino.
City of Cupeertino Final Report.pdf
Other documents that may support the organizations funding request
2024 NTTW Annual Report.pdf
134
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.X Recovers surplus food and delivers to charitable partners
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding
Grant Process for the same festival
X
NA
Admission to or participation in the event must be "free of charge"X Available to all Cupertino residents grades 2nd-5th
No Time to Waste (RETURNING) Eligibility Checklist (staff use only)
135
SECTION 1: CONTACT
INFORMATION
Download
Full Legal Name
Special Olympics Northern California
Website
https://sonc.org/
Address
3480 Buskirk Ave Suite #340
City
Pleasant Hill
State
CA
Zipcode
94523
Phone
(925) 944-8801
Organization President/ Executive Director Name and Title
David Solo, Chief Executive Officer
Email
davids@sonc.org
Phone
(925) 944-8801
Contact Name and Title (if different)
Alejandro Mazariegos, Development Manager
Email
alejandrom@sonc.org
Phone
(408) 753-5092
SECTION 2: NON-PROFIT INFORMATION
501(c)(3)?
Yes
Year Established
1995
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
136
Sponsor Name
Sponsor Address
City State Zipcode
0
Phone
Federal Tax ID
68-0363121
SECTION 3: ORGANIZATION INFORMATION
Total Organization Budget
13,663,377
Total # of Board Members
28
Total # of Staff
65
Total # of Volunteers
15000
Organization has an endowment fund?
No
Mission Statement
Special Olympics Northern California leverages wellness-centered programming to create
an inclusive community where people with and without disabilities can make connections,
develop healthy lifestyles, achieve personal success, and experience the joy of sports while
promoting acceptance, unity, and respect throughout Northern California.
Brief Description of Organization and Services Provided
Special Olympics Northern California (SO NorCal) empowers individuals with intellectual
disabilities through sports programming, health and wellness initiatives, school
partnerships, and leadership opportunities. Our four pillars of service represent our core
programs and demonstrate how we support SO NorCal athletes in all aspects of their lives
to actualize a community rooted in unity and respect. SO NorCal programs are free for all
participants. Each pillar strives to challenge stigma, drive inclusivity, and create space for
everyone to shine. Our Sports programming sits at the core of our mission, helping to
create wins for our athletes and communities. SO NorCal offers 11 sports throughout the
year across 43 Northern California counties. Our athletes range from ages 6 to 80+,
participating in a six to eight-week training program followed by regional competitions.
This programming strives to empower individuals with intellectual disabilities to learn new
skills while being supported by coaches, unified partners (athletes without intellectual
disabilities), and volunteers to compete, connect, and stay active. SO NorCal's School
Partnerships programs, which span Pre-K to Transitional programs, enhance our impact by
bringing Special Olympics to school campuses throughout Northern California. These 137
programs help ignite friendships and foster belonging between students with and without
disabilities while educating students to develop communities that promote inclusion,
acceptance, and respect for all students and reduce bullying in and out of the classroom.
Concurrently, our Health and Wellness Program exemplifies SO NorCal's dedication to
supporting the overall well-being of athletes and their families—both on and off the field.
SO NorCal partners with healthcare professionals, fitness experts, and local universities to
offer free non-invasive screenings in eight disciplines, including podiatry, physical therapy,
hearing, nutrition, vision, dental, and mental wellness. Similarly, this pillar offers health-
centered activities like walking clubs, fitness seasons, and performance stations. We also
train our superstar Health Messengers to encourage healthy behaviors among their fellow
athletes and advocate for inclusive healthcare. Lastly, SO NorCal's innovative Athlete
Leadership Program centers Special Olympics athletes at the forefront of change, acting as
the face and voice of everything we do. Our Athlete Leaders gain experience in public
speaking, speech writing, and various professional development skills to develop
confidence and enhance their everyday lives. This program empowers Athlete Leaders to
become advocates for themselves and others with intellectual disabilities through skills-
based classes, community presentations, and opportunities to take on leadership roles.
SECTION 4: GRANT REQUEST
1. Program/Project/Event Name
Special Olympics Northern California’s 2025 Cupertino Bowling Team Program
2. Date(s) and/or duration of program/project/event
The Cupertino Bowling Team program typically provides six to eight practice sessions from
early October to late November, finishing the season right before Thanksgiving. The exact
session dates for 2025 will be determined later this year.
3. Total program/project/event budget
4. Requested Amount Percent of total program/project/event
budget
5. What percentage of your organization’s
projected income does your funding request
represent?
6. Type of Request
Program Support
7.
Existing program/event
established in
2015
$$5,760
$$5,760
%100
%100
138
8. Describe the purpose of requested awarded funds and the services that will be provided
Funds awarded by the City of Cupertino will cover expenses related to the Cupertino
Bowling Team program season. These direct service expenses relate to venue costs,
including bowling fees and rentals.
9. Please provide a line item breakdown of how the funds will be used in the categories below.
If a category is not applicable, put $0:
a) Staffing cost
b) Materials/Equipment
c) Entertainment
d) Room/Venue Rental
e) Other Professional Services
N/A
Cost
f) Other
N/A
Cost
10. More than 75% of the requested funds will go towards direct service costs versus
administrative costs?
Yes
11. Explain how the request aligns to Cupertino's General Plan Principles. Describe the
purpose of requested funds and the services that will be provided
Special Olympics Northern California’s Cupertino Bowling Team program best exemplifies
the pioneering spirit of the City of Cupertino’s General Plan Principles in two critical ways:
1) embracing inclusivity to address the needs of Cupertino’s diverse population and 2)
collaborating with a local Cupertino business to deliver our services. Our bowling program
creates a space for athletes with intellectual disabilities to showcase their talents and
abilities, one bowling pin at a time. We invite all SO NorCal athletes, families, and program
volunteer coaches from the community to come together in the spirit of inclusion,
acceptance, and positive encouragement, and our Sports staff continuously accepts
feedback from all participants to refine and enhance our programming to serve the local
population best. Year-over-year increases in athlete participation demonstrate this
program’s growing popularity and need in Cupertino. While the Cupertino Bowling Team
program serves athletes across Santa Clara County, the City of Cupertino remains at the
heart of the program’s continued success. SO NorCal remains committed to a fruitful
$0
$0
$0
$5,760
$0
$0
139
collaboration with the City via our partnership with Homestead Bowl, a valuable member
of the Special Olympics community since before the COVID-19 pandemic. Our partners at
Homestead Bowl have opened their doors and allowed our Special Olympics athletes,
families, and coaches to participate in bowling to create a more inclusive society. Our
partners at Homestead Bowl shared the following message regarding our collaboration:
"Hosting the Special Olympics team is an honor that we cherish at Homestead Bowl. We
are able to support the community in sharing their talents and creating a more inclusive
environment for individuals with disabilities. They are able to practice developing their
bowling skills while they connect with others. The bowling alley is a place of acceptance,
social interactions, and positive encouragement. We gather to celebrate one another when
we do well and lift one another when we aren’t doing so well. Bowling is a sport of life
lessons and never giving up. You never know when you’ll be on or when you’ll struggle to
break your goal score. We enjoy playing a role in allowing the athletes to develop their
skills and connections. We are proud to be a part of the legacy they are creating, and I
hope they can continue to thrive." The requested funds from the City of Cupertino will
nourish SO NorCal’s commitment to inclusion across the community while ensuring
deeper collaboration with a local Cupertino business that embodies and champions the
principles presented in the General Plan.
12. Who will be served by this grant? Is your event citywide or targeted to a particular
neighborhood, demographic or geographic area? If targeted, describe your target audience.
The Cupertino Bowling Team program is centered in the heart of Cupertino, thanks
to a partnership with a local Cupertino business, Homestead Bowl. This program
primarily serves SO NorCal athletes throughout Santa Clara County, with strong
participation from Cupertino athletes. Similarly, our Sports staff recruits local
volunteer coaches to help manage the program and train our SO NorCal athletes.
a) Number of individuals total
92
b) Number of Cupertino residents
12
c) Will the program/project/event be available to the entire community/public or are there
any eligibility criteria?
The Cupertino Bowling Team program is open to the entire community as a registered
athlete or program volunteer coach. Special Olympics athletes with a current athlete
enrollment application can register for the program during the bowling season
registration period. Similarly, we welcome program volunteers from the community to
help our athletes learn the sport and build a positive community bond. Program
volunteer coaches must complete an online registration that includes a background
check for the safety of our vulnerable population. We estimate 92 participating athletes
and coaches in total, with a forecasted 5% increase of athlete participation for 2025.
Approximately 12 athletes and coaches will be participating from Cupertino. From
2023-2024, SO NorCal noted a 33% increase in Cupertino resident athlete participation.
We anticipate an upward trajectory in Cupertino resident athlete participation for 2025
as well.
d) Will there be a charge or fee for the program/project/event (if applicable)?
All Special Olympics Northern California programs and events are free of charge for
athletes and coaches.
140
13. Describe how you will promote/advertise your event or activity for awareness to the public.
Like other Special Olympics Northern California programs, our dedicated Sports staff will
promote the Cupertino Bowling Team program to Special Olympics athletes and coaches
in the region via targeted email campaigns and the SO NorCal website.
14. How will your organization fund the program/project/event if the full requested funding
amount is not awarded? If partial funding is awarded, what is the minimum funding amount
needed for your program/project/event to take place?
If the City of Cupertino cannot fund the amount requested, Special Olympics Northern
California will seek to identify alternate funding sources through grant opportunities and
community support.
15. Have you received grant funding from the City of Cupertino in the past? If yes, please
describe when, how much was received, and how the funds were used.
Special Olympics Northern California has not received grant funding from the City of
Cupertino in the past.
16. If your organization has ever received financial or in-kind support from the City of
Cupertino outside of Community Funding Grants, please describe this support
Not applicable.
17. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending
Currently, the Cupertino Bowling Team program does not have any assigned funding from
other agencies or organizations, nor does Special Olympics Northern California have other
grant requests in process for this program. SO NorCal uses a general fund to supplement
financial support for programs that need additional resources.
SECTION 5: UPLOAD DOCUMENTS
*501(c)3 affirmation from the IRS
SO NorCAl 501C3 (1).pdf
Please attach the following if you are a past recipient of Cupertino Community Funding (from
most current program/project/event that has already happened):
Financial Report (expenses and revenue) for the program/project/event
Written report submitted after the event that included information about the number of
persons served (Cupertino residents versus non-residents, if possible) and other results
that benefit Cupertino.
Other documents that may support the organizations funding request
2024 SO NorCal Impact Report.pdf
141
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.X Bowling program expenses inlcude venue costs and bowling fees
and rentals
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding
Grant Process for the same festival
X
N/A
Admission to or participation in the event must be "free of charge"X
Special Olympics Northern California (RETURNING) Eligibility Checklist (staff use only)
142
SECTION 1: CONTACT
INFORMATION
Download
Full Legal Name
Friends of Deer Hollow Farm
Website
deerhollowfarm.org (this is a new website which will launch on Feb. 1)
Address
PO Box 4282
City
Mountain View
State
California
Zipcode
94040
Phone
408-205-5305
Organization President/ Executive Director Name and Title
Lubab Sheet-Davis, Board President
Email
lubab@deerhollowfarmfriends.org
Phone
408-205-5305
Contact Name and Title (if different)
Esther Jeng, Board member at large
Email
esther@deerhollowfarmfriends.org
Phone
650-279-8092
SECTION 2: NON-PROFIT INFORMATION
501(c)(3)?
Yes
Year Established
1994
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
143
Sponsor Name
Sponsor Address
City State Zipcode
0
Phone
Federal Tax ID
77-373776
SECTION 3: ORGANIZATION INFORMATION
Total Organization Budget
$152,585
Total # of Board Members
9
Total # of Staff
0
Total # of Volunteers
100
Organization has an endowment fund?
No
Mission Statement
To preserve Deer Hollow Farm, an historical area and working farm, and support the Farm’s
environmental education programs for the benefit of schools and the community by
raising funds through donations, grants, and public events.
Brief Description of Organization and Services Provided
Deer Hollow Farm is a 170 year-old historic ranch located in Rancho San Antonio County
Park and Open Space Preserve, immediately west of Cupertino. Its mission is to provide
environmental education and historical programs for our community. Friends of Deer
Hollow Farm (FODHF) is an all-volunteer, non-profit 501(c)(3) organization that has
supported Deer Hollow Farm’s outstanding educational programs and facilities since 1994.
Brief description of services provided: Deer Hollow Farm is an educational center where
the public, school classes, and community groups can participate in a historic working
farm. No entrance, parking or admission fees are charged to the public and the farm is
open five and a half days a week. The Farm is home to over 100 live farm animals. Without
these animals, the Farm would not be a living history center, but rather a museum of old
farm buildings. The Farm animals and the Farm’s environmental education program teach
the community about: - The value of protected land and wildlife - The source of their food
- Principles of recycling and avoiding waste - The interdependence of all life - The culture
and history of the Bay Area’s Native American Ohlone people Since 1976, the Farm has
offered environmental education classes to elementary school students across Santa Clara
County and the Peninsula. These outdoor classes are so popular that a lottery is held
144
annually for the 5000 available spaces. The classes reinforce the State elementary school
curriculum.
SECTION 4: GRANT REQUEST
1. Program/Project/Event Name
The Tule House shelter
2. Date(s) and/or duration of program/project/event
The staff have started to acquire materials. It will take approximately 2 months to acquire
materials and to build.
3. Total program/project/event budget
4. Requested Amount Percent of total program/project/event
budget
5. What percentage of your organization’s
projected income does your funding request
represent?
6. Type of Request
One-time project
7.
New program/project/event
established in
0
8. Describe the purpose of requested awarded funds and the services that will be provided
The proposed project is to construct a three-sided shelter for the Tule House station which
is a replica of a native American dwelling unit. The structure would have a similar design to
the existing shade shelters built elsewhere on the Farm, including the sides which would
be built using stage plank siding. The structure dimensions are 18’x18’x 8’ to
accommodate a medium-sized Tule House and room for 10 students. The goal of this
project is to protect the Tule structure from rain and decay so it can last for multiple years
without needing to be re-built, which has historically been an annual project. The Tule
House is a valuable part of the Farm’s education programs, giving students perspective on
life and culture in the Bay Area hundreds of years ago.
9. Please provide a line item breakdown of how the funds will be used in the categories below.
If a category is not applicable, put $0:
$$7300
$$7300
%100
%5
145
a) Staffing cost
b) Materials/Equipment
c) Entertainment
d) Room/Venue Rental
e) Other Professional Services
Not applicable
Cost
f) Other
Not applicable
Cost
10. More than 75% of the requested funds will go towards direct service costs versus
administrative costs?
Yes
11. Explain how the request aligns to Cupertino's General Plan Principles. Describe the
purpose of requested funds and the services that will be provided
Providing support for improvements to Deer Hollow Farm is an excellent fit with the City
of Cupertino’s goal of enhancing its residents’ lives with greater open space opportunities
and high quality, hands-on educational opportunities. This shelter for the Tule House will
enhance the Farm's educational program, protect the House and visitors from weather,
and has the efficiency/sustainability benefit of not having to build and rebuild a temporary
structure each year.
12. Who will be served by this grant? Is your event citywide or targeted to a particular
neighborhood, demographic or geographic area? If targeted, describe your target audience.
All participants in the education programs may enjoy this enhancement project as
part of the existing fees. Deer Hollow Farm has 130,000 visitors annually with 4268
elementary school students registered to participate in the 2024-2025 education
programs. Cupertino residents made up ~20% of the total visitors during the last full
census in 2013.
a) Number of individuals total
130000
b) Number of Cupertino residents
26000
c) Will the program/project/event be available to the entire community/public or are there
any eligibility criteria?
$0
$7300
$0
$0
$0
$0
146
Deer Hollow Farm is open for free to the entire community and public with no entrance
or parking fees five and a half days a week. The environmental education program is
open to classes from all elementary schools in the South Bay and Peninsula. This is
subject to Covid-19 restrictions and our capacity. In the 2024-25 school year, Cupertino
Schools Faria Elementary, Stevens Creek Elementary, Garden Gate Elementary, and
Collins Elementary have registered 270 students to participate in the education
programs at Deer Hollow Farm.
d) Will there be a charge or fee for the program/project/event (if applicable)?
The City of Mountain View charges a fee for environmental education classes during
the school year, but Friends of Deer Hollow Farm sponsors a scholarship program that
covers all costs including transportation for schools designated as low-income per the
National School Lunch Program guidelines. The Tule House Shelter is included in the
existing educational program fees.
13. Describe how you will promote/advertise your event or activity for awareness to the public.
Friends of Deer Hollow Farm (FODHF) has maintained an active website (with brand new
site: deerhollowfarm.org) and is active on social media (Facebook and Instagram). FODHF
also participates with booths at many local community events, including the City of
Mountain View Earth Day & Arbor Day Celebration and the Los Altos Volunteer Fair.
Working with the Mountain View employees who manage the Farm, FODHF helps to staff
annual fundraising events at the Farm such as Spring Farm tours twice a year and
Spookytimes.
14. How will your organization fund the program/project/event if the full requested funding
amount is not awarded? If partial funding is awarded, what is the minimum funding amount
needed for your program/project/event to take place?
FODHF would seek donations from other sources, including other government entities,
local foundations, and the general public. FODHF enjoys a broad base of support. In the
past year, we have received support from the following organizations (to name a few):
Santa Clara County Los Altos Mountain View Community Foundation Town of Los Altos
Hills Los Altos Rotary
15. Have you received grant funding from the City of Cupertino in the past? If yes, please
describe when, how much was received, and how the funds were used.
FODHF has only received funds from the City of Cupertino through the Community
Funding Grant program. FODHF has received Community Funding Grants approved by the
City Council in previous years: FY11: $5,000 FY12: $5,000 FY13: $10,000 FY14: $10,000
FY15: $10,000 FY16: $10,000 FY17: $15,000 – funded new fencing for pig and goat pens,
new and upgraded tools and farm equipment FY18: $15,000 – funded remodel of
garage/workshop, new storage structures and barn painting FY19: $15,000 – funded upper
pasture barn (supporting our on-site breeding program), new gate, new signage FY20:
$15,000 – funded White Barn Renovation project FY21: $7000 – Demonstration Garden
16. If your organization has ever received financial or in-kind support from the City of
Cupertino outside of Community Funding Grants, please describe this support
FODHF has not received any support from the City of Cupertino outside of the Community
Funding Grant program.
147
17. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending
We have applied for and received grants from other foundations, government entities, and
other supporters of the Farm in forms which are not restricted to the Tule House Shelter.
SECTION 5: UPLOAD DOCUMENTS
*501(c)3 affirmation from the IRS
FOHDF IRS Final Determination Letter of
Exempt Status 1994.pdf
Please attach the following if you are a past recipient of Cupertino Community Funding (from
most current program/project/event that has already happened):
Financial Report (expenses and revenue) for the program/project/event
FODHF 2025 Project expenses.pdf
Written report submitted after the event that included information about the number of
persons served (Cupertino residents versus non-residents, if possible) and other results
that benefit Cupertino.
Other documents that may support the organizations funding request
FODHF TAX ID Cert Form June 2015.pdf
148
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.X Materials/equipment for the shelter
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding
Grant Process for the same festival
X
NA
Admission to or participation in the event must be "free of charge"X
Friends of Deer Hollow Farm (RETURNING) Eligibility Checklist (staff use only)
149
SECTION 1: CONTACT
INFORMATION
Download
Full Legal Name
Chinese American Coalition for Compassionate Care
Website
caccc-usa.org
Address
PO Box 276
City
Cupertino
State
CA
Zipcode
95015
Phone
(866) 661-5687
Organization President/ Executive Director Name and Title
Sandy Chen Stokes, Founder & Executive Director
Email
sandystokes@caccc-usa.org
Phone
916-835-4007
Contact Name and Title (if different)
Jeanne Wun, Past Board Chair
Email
jeanne@caccc-usa.org
Phone
408-896-7366
SECTION 2: NON-PROFIT INFORMATION
501(c)(3)?
Yes
Year Established
2007
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
150
Sponsor Name
Sponsor Address
City State Zipcode
0
Phone
Federal Tax ID
26-0895114
SECTION 3: ORGANIZATION INFORMATION
Total Organization Budget
$260,000
Total # of Board Members
7
Total # of Staff
1
Total # of Volunteers
500
Organization has an endowment fund?
No
Mission Statement
Build a community in which Chinese Americans are able to face the end of life with dignity
and respect
Brief Description of Organization and Services Provided
CACCC was founded (2005) by like-minded individuals and healthcare professionals to
address the lack of linguistically and culturally appropriate end-of-life information and
training available to the Chinese community. 2005-2010: conducted first caregiver and
volunteer training in Chinese to 99 participants, at Kaiser Santa Clara (2006); received
501(c)(3) status and incorporated (2007); board of directors created; established speaker’s
bureau, translation and interpretation teams; recruited, trained volunteers; founder Sandy
Stokes recipient of Kaiser’s David Lawrence Community Service National Award (2008);
developed 30-hour Hospice &Palliative Care Chinese volunteer training curriculum. 2011-
2015: conducted four 30-hour volunteer trainings in Northern &Southern CA and NY;
produced Heart to Heart® cards/café; implemented Patient Ambassador program; 2016-
present: conducted 5th and 6th 30-hour training; Advance Care Planning (ACP); Heart to
Heart Cafe; expanded Patient Ambassador program; created Mindful Self-Care, and
Support Group. Ongoing Programs/Trainings: ACP workshops; weekly compassionate care
forum; Redefining What Matters: Doctor Talk; What Ultimately Matters: Spiritual Talk; Loss
and Grief Programs; Volunteer and Caregiver Training and Professional Healthcare Forum.
November 2023: CACCC received the Archstone Foundation's Award for Excellence in
Program Innovation for the Heart to Heart Cards and Heart to Heart Cafe program during 151
the Aging & Public Health Section of the American Public Health Association conference in
Atlanta GA.
SECTION 4: GRANT REQUEST
1. Program/Project/Event Name
Suicide Prevention Program (SPP)
2. Date(s) and/or duration of program/project/event
Q3FY2025-Q1FY2026
3. Total program/project/event budget
4. Requested Amount Percent of total program/project/event
budget
5. What percentage of your organization’s
projected income does your funding request
represent?
6. Type of Request
Program Support
7.
New program/project/event
established in
0
8. Describe the purpose of requested awarded funds and the services that will be provided
CACCC’s target population is the Santa Clara County Chinese American community of
older adults, family caregivers, caregivers, multigenerational families, individuals,
specifically residents of Cupertino and surrounding community areas, ages 18 – 44 years
and older, as well as individuals living with serious illness. Proposed project is for
developing SP training, educational and resource materials that will be used to conduct
the educational training in Chinese (Mandarin) to approximately 30 participants. By
conducting and providing training, materials, and resources in Chinese, it will make SP
information and resources more accessible and effective. SPP training and community
outreach outcomes: • Trained volunteers will be more readily able to help identify and
assist anyone at risk. • Increased SP awareness will encourage individuals to seek help. •
Dispel stigma around topic of suicide and encourage timely access to care. • Promote
social connections and support to reduce isolation.
$16,500
$7,500
%45
%3
152
9. Please provide a line item breakdown of how the funds will be used in the categories below.
If a category is not applicable, put $0:
a) Staffing cost
b) Materials/Equipment
c) Entertainment
d) Room/Venue Rental
e) Other Professional Services
Honorariums
Cost
f) Other
Curriculum development: $1,000;
Chinese broadcast
Cost
10. More than 75% of the requested funds will go towards direct service costs versus
administrative costs?
Yes
11. Explain how the request aligns to Cupertino's General Plan Principles. Describe the
purpose of requested funds and the services that will be provided
CACCC’s proposed Suicide Prevention Program aligns perfectly with Chapter 7: Health and
Safety Element of the Cupertino General Plan: Community Vision 2015-2040, page HS6,
under Public Safety. “The City’s commitment to public safety encompasses two broad
areas of responsibilities: 1) provide public safety services and the planning necessary for
the prevention of crime; and 2) plan for a safe environment in which the public is not
exposed to unnecessary risks to life and property.” Per the CDC, suicide is preventable and
is a serious public health problem that has long-lasting effects on individuals, families, and
communities. Preventing suicide requires strategies at all levels of society. This includes
prevention and protective strategies for individuals, families, and communities. Everyone
can help prevent suicide by learning the warning signs, promoting prevention and
resilience, and committing to social change. Community funds from the City of Cupertino
will help towards dispelling the stigma surrounding the topic of suicide in the Chinese
community, as well as encouraging those at risk to access care sooner. CACCC is
committed to being an agent of social change. The impact of saving a life to suicide, a
public safety, is immeasurable.
12. Who will be served by this grant? Is your event citywide or targeted to a particular
neighborhood, demographic or geographic area? If targeted, describe your target audience.
$1000
$0
$0
$0
$2000
$4500
153
Last year, a well-known Taiwanese author committed suicide. In an effort to prevent
copycats and help the Chinese community grieve, CACCC discussed the public
tragedy and considered the impact it would have on the community-at-large. CACCC
rallied to address how to help the public and global fans process this tragic and
senseless loss of a beloved author. CACCC founder and executive director, Sandy
Chen Stokes, RN, MSN, reached out to healthcare professionals, spiritual leaders and
CACCC board member and Chinese news journalist, Jiayu Jeng, to develop and
create five 15–20-minute educational videos on the subject of suicide and suicide
prevention (SP) in Chinese. As a result, these short videos featured leading
healthcare professionals and spiritual leaders sharing their respective insights and
perspectives on the topic of suicide and suicide prevention in Chinese. These videos
will be part of the CACCC’s Suicide Prevention Project (SPP) curriculum and training
proposal. The City of Cupertino Community Funding Grant will be used to: • Develop
and create the SPP curriculum and course study for the volunteer training program. •
Identify, invite, and interview healthcare professionals and spiritual leaders on the
topic of suicide and SP to be guest lecturer/speaker, advisor. • Invite and engage
community leaders and partners to support and promote the SPP. • Coordinate with
the local Chinese media to acknowledge the importance of discussing the subject of
suicide and share the SPP and promote the conversation and share the educational
videos featuring healthcare professionals and spiritual leaders to engage the
community. • Host local in-person SPP workshop in collaboration with community
partners to approximately 30-35 participants. Plan for 40. Due to the nature of the
subject matter, CACCC is keeping the number of participants to 30-35. We anticipate
1/3 (10) of the participants will be a resident of Cupertino. • Host Zoom webinar to
reach a greater number of the Chinese community to honor and celebrate loved
ones lost to suicide, as well as the survivors. • Provide SP resources for community
access. • SPP will become a new program offering along with CACCC’s other core
services and programs.
a) Number of individuals total
30
b) Number of Cupertino residents
10
c) Will the program/project/event be available to the entire community/public or are there
any eligibility criteria?
Yes, entire community/public; however, participant must have written and verbal skills
in Mandarin and in English. The SPP will be conducted in Mandarin.
d) Will there be a charge or fee for the program/project/event (if applicable)?
No charge or fee.
154
13. Describe how you will promote/advertise your event or activity for awareness to the public.
As outlined in Q3FY2025, CACCC will release a press announcement to the English and
Chinese media re: CACCC received a City of Cupertino Community Funding Grant for
Suicide Prevention Program (SPP) with a call to action by promoting the upcoming
training. Schedule TV and broadcast media interviews with the Chinese media to talk
about suicide and suicide prevention and the upcoming SPP training information for
interested individuals to register for the training program, as well as create promotional
message/flyer to promote upcoming SPP training through social media platforms. •
Develop curriculum and course materials. • Identify and secure collaborating partners. •
English and Chinese press release announcing that CACCC is a recipient of Community
Funding Grant Program from City of Cupertino for Suicide Prevention (SP) in Santa Clara
County with a community call-to-action. • Chinese broadcast and print media: Arrange for
interviews to talk about suicide and the upcoming training. • Create promotion flyers to
promote upcoming event on social media platforms.
14. How will your organization fund the program/project/event if the full requested funding
amount is not awarded? If partial funding is awarded, what is the minimum funding amount
needed for your program/project/event to take place?
CACCC will fundraise this year and will continue to apply for grants, as well as ask for
sponsorships and donations. Minimum funding amount is $5,000.
15. Have you received grant funding from the City of Cupertino in the past? If yes, please
describe when, how much was received, and how the funds were used.
• 2022/23: CACCC Mindfully Facing Grief and Loss and Starting the Conversation $13K •
2021/22: CACCC Mindfully Facing Grief and Loss $12K • 2020/21: CACCC Starting the
Conversation and Mindful Self-Care $12K, received $6K
16. If your organization has ever received financial or in-kind support from the City of
Cupertino outside of Community Funding Grants, please describe this support
NA
17. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending
A $5,000 Mini-Grant from Santa Clara County Behavioral Health Services is still pending.
SECTION 5: UPLOAD DOCUMENTS
*501(c)3 affirmation from the IRS
CACCC 501C3.pdf
Please attach the following if you are a past recipient of Cupertino Community Funding (from
most current program/project/event that has already happened):
Financial Report (expenses and revenue) for the program/project/event
1 CACCC 7.2022-6.2023 Expenses.pdf
Written report submitted after the event that included information about the number of
persons served (Cupertino residents versus non-residents, if possible) and other results 155
that benefit Cupertino.
Community Funding Report_encrypted_ (1).pdf
Other documents that may support the organizations funding request
2 10.5.22_Cynthia Pan_Brain Death.pdf
156
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.
X Develop suicide prevention training, educational and resource
materials that will be used to conduct the educational training
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding
Grant Process for the same festival
X
NA
Admission to or participation in the event must be "free of charge"X
Chinese American Coalition for Compassionate Care (RETURNING) Eligibility Checklist (staff use only)
157
SECTION 1: CONTACT
INFORMATION
Download
Full Legal Name
Cupertino Symphonic Band
Website
cupertinosymphonicband.org
Address
POB 2692
City
CUPERTINO
State
CA
Zipcode
95015
Phone
4089921102
Organization President/ Executive Director Name and Title
Ken Gudan, President
Email
kfgudan@gmail.com
Phone
510-324-9926
Contact Name and Title (if different)
Robert Ponce, Board Member
Email
robert911s@netscape.net
Phone
4089921102
SECTION 2: NON-PROFIT INFORMATION
501(c)(3)?
Yes
Year Established
1989
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
158
Sponsor Name
NA
Sponsor Address
City State Zipcode
0
Phone
Federal Tax ID
93-1055362
SECTION 3: ORGANIZATION INFORMATION
Total Organization Budget
19,160
Total # of Board Members
8
Total # of Staff
1
Total # of Volunteers
46
Organization has an endowment fund?
No
Mission Statement
To foster the musical talent and education of its members and provide quality musical
entertainment to the community.
Brief Description of Organization and Services Provided
The Cupertino Symphonic Band (CSB) provides free concerts throughout the year for
Cupertino and other south bay communities.
SECTION 4: GRANT REQUEST
1. Program/Project/Event Name
Music, Equipment, Scanner, Band Shirts, Venue Rental
2. Date(s) and/or duration of program/project/event
Sep 2025 to July 2026
3. Total program/project/event budget
$19,160 159
4. Requested Amount Percent of total program/project/event
budget
5. What percentage of your organization’s
projected income does your funding request
represent?
6. Type of Request
Program Support
7.
Existing program/event
established in
1989
8. Describe the purpose of requested awarded funds and the services that will be provided
New sheet music, equipment (stands, percussion, drums, cymbals, bells, etc.), music
scanner, band shirts, concert venue rental fees, and concert program printing.
9. Please provide a line item breakdown of how the funds will be used in the categories below.
If a category is not applicable, put $0:
a) Staffing cost
b) Materials/Equipment
c) Entertainment
d) Room/Venue Rental
e) Other Professional Services
Not applicable
Cost
f) Other
Not applicable
Cost
10. More than 75% of the requested funds will go towards direct service costs versus
administrative costs?
$8858
%0
%46
$0
$7898
$0
$960
$0
$0
160
Yes
11. Explain how the request aligns to Cupertino's General Plan Principles. Describe the
purpose of requested funds and the services that will be provided
CSB performances allow the entire community to listen and enjoy all types of live music.
The concerts also allow the children in the community to see all the different wind and
percussion instruments up close. This in turn may spark school age children to start
learning a musical instrument.
12. Who will be served by this grant? Is your event citywide or targeted to a particular
neighborhood, demographic or geographic area? If targeted, describe your target audience.
The city and residents of Cupertino, CSB members, and residents of several south
bay cities. Everyone from all ages, groups, and backgrounds are invited to attend
concerts.
a) Number of individuals total
2000
b) Number of Cupertino residents
500
c) Will the program/project/event be available to the entire community/public or are there
any eligibility criteria?
Yes
d) Will there be a charge or fee for the program/project/event (if applicable)?
No. All concerts are free.
13. Describe how you will promote/advertise your event or activity for awareness to the public.
Publicity for all performances is announced on city CATV channels, CSB audience email
lists, social media, flyers posted at local libraries, senior centers, music stores, etc., and in
all south bay community newspapers such as the Cupertino Courier,etc.
14. How will your organization fund the program/project/event if the full requested funding
amount is not awarded? If partial funding is awarded, what is the minimum funding amount
needed for your program/project/event to take place?
CSB would have to reduce the number of line items purchased, and analyze which items
we could still purchase using our existing savings account.
15. Have you received grant funding from the City of Cupertino in the past? If yes, please
describe when, how much was received, and how the funds were used.
Yes, thank you. 2024, $3000, music, venue rental, band equipment, etc. 2023, $4000, music,
music stands, band equipment, etc. 2019, $2000, timpani.
16. If your organization has ever received financial or in-kind support from the City of
Cupertino outside of Community Funding Grants, please describe this support
None.
17. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending 161
None.
SECTION 5: UPLOAD DOCUMENTS
*501(c)3 affirmation from the IRS
CSBTaxExmptStatus_501_3_c_State+Fed_11pp.pdf
Please attach the following if you are a past recipient of Cupertino Community Funding (from
most current program/project/event that has already happened):
Financial Report (expenses and revenue) for the program/project/event
CSB Treasurer’s Report2025Jan06___2024_Year_End.pdf
Written report submitted after the event that included information about the number of
persons served (Cupertino residents versus non-residents, if possible) and other results
that benefit Cupertino.
Community Funding Report_encrypted_CSB_2023-24_Grant.pdf
Other documents that may support the organizations funding request
162
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.X Music, Equipment, Scanner, Band Shirts, Venue Rental
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding
Grant Process for the same festival
X
NA
Admission to or participation in the event must be "free of charge"X
Cupertino Symphonic Band (RETURNING) Eligibility Checklist (staff use only)
163
SECTION 1: CONTACT
INFORMATION
Download
Full Legal Name
West Valley Community Services
Website
www.wvcommunityservices.org
Address
10104 Vista Drive
City
Cupertino
State
California
Zipcode
95014
Phone
408.956.6113
Organization President/ Executive Director Name and Title
Sujatha Venkatraman, Executive Director
Email
sujathav@wvcommunityservices.org
Phone
408.956.6113
Contact Name and Title (if different)
Sujatha Venkatraman, Executive Director
Email
sujathav@wvcommunityservices.org
Phone
408.956.6113
SECTION 2: NON-PROFIT INFORMATION
501(c)(3)?
Yes
Year Established
1973
COMMUNITY FUNDING GRANT APPLICATION
PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG
164
Sponsor Name
West Valley Community Services
Sponsor Address
10104 Vista Drive
City
Cupertino
State
CA
Zipcode
95014
Phone
408.956.6113
Federal Tax ID
94-2211685
SECTION 3: ORGANIZATION INFORMATION
Total Organization Budget
5,448,722
Total # of Board Members
13
Total # of Staff
40
Total # of Volunteers
100
Organization has an endowment fund?
Yes
Mission Statement
Unite the community to fight hunger and homelessness
Brief Description of Organization and Services Provided
West Valley Community Services is a non-profit organization providing safety net services
to low-income and homeless individuals and families in the West Valley region of Santa
Clara County for more than 50 years. West Valley Community Services offers various
services, including a food pantry, affordable housing, emergency financial assistance, a
mobile food pantry, family support, access to public health and food assistance benefits,
case management, and referral services. Our programs target families with children, at-risk
youth, seniors, individuals, and disabled adults who are extremely low-income, living on a
fixed income, homeless, or are at risk of becoming homeless.
SECTION 4: GRANT REQUEST
1. Program/Project/Event Name
Gift of Hope
165
2. Date(s) and/or duration of program/project/event
December 6th 2025
3. Total program/project/event budget
4. Requested Amount Percent of total program/project/event
budget
5. What percentage of your organization’s
projected income does your funding request
represent?
6. Type of Request
Program Support
7.
Existing program/event
established in
1990
8. Describe the purpose of requested awarded funds and the services that will be provided
The December holidays are challenging for many people, as the stress of shopping,
cooking, and family get-togethers make for a busy and often draining six weeks. However,
the holiday season is particularly stressful for families living in poverty. Homeless and low-
income families cannot a?ord to purchase necessary items such as seasonally appropriate
clothing, let alone holiday gifts - and often cannot take the time or pay the travel costs to
celebrate the holidays with family. This is particularly di?cult for children, who do not
understand why they cannot celebrate seasonal holidays like their friends and neighbors.
During such intense stress, vulnerable families may begin to feel that their situation is
hopeless, draining them from seeing the possibility of a brighter, more stable future for
themselves or their families. Studies have shown that the "bleak reality and marginalization
of homelessness undermines hope, and often results in hopelessness - a known predictor
of increased su?ering, poor physical outcomes, and suicide." (Ensign, Abadin-Barrero,
Lindgren, Wilstrand, Clarke, Kirkcaldy). The Gift of Hope program was started to combat
the stress and hopelessness families living in poverty face during the holidays and replace
it with a sense of hopefulness and possibilities. The funds requested for the City of
Cupertino will help support low-income families living in Cupertino. Last year, we made
the Gift of Hope, a holiday festival with a carnival theme. The event was filled with games,
face painting, family pictures, yummy food stations, crafts, gifts, gift cards, and even a visit
from Santa and a few other surprises. Every family got a gift card to help meet their needs
this holiday. It was very popular and we will continue to do it the same way next year.
9. Please provide a line item breakdown of how the funds will be used in the categories below.
If a category is not applicable, put $0:
$75,000
$10,000
%100
%14
166
a) Staffing cost
b) Materials/Equipment
c) Entertainment
d) Room/Venue Rental
e) Other Professional Services
0
Cost
f) Other
Funds to buy food or target gifts based
on needs
Cost
10. More than 75% of the requested funds will go towards direct service costs versus
administrative costs?
Yes
11. Explain how the request aligns to Cupertino's General Plan Principles. Describe the
purpose of requested funds and the services that will be provided
WVCS work and this program align with Cupertino's General Plan of creating a balanced
community with a vision to accommodate demographic and economic changes. Our
services and programs help the city maintain an inclusive community where the most
vulnerable residents are supported and thrive.
12. Who will be served by this grant? Is your event citywide or targeted to a particular
neighborhood, demographic or geographic area? If targeted, describe your target audience.
Our programs target families with children, at-risk youth, seniors, individuals, and
disabled adults who are extremely low-income, living on a fixed income, homeless,
or are at risk of becoming homeless in Cupertino. Our services are eligible based on
federal poverty determinations, and we serve individuals and families living at or
below 275% of the federal poverty line—for example, $46,000 individual income or
$96,00 family income (four-person household).
a) Number of individuals total
1500
b) Number of Cupertino residents
350
c) Will the program/project/event be available to the entire community/public or are there
any eligibility criteria?
Yes, it will be available to the entire community.
$0
$0
$0
$0
$0
$10,00
167
d) Will there be a charge or fee for the program/project/event (if applicable)?
No, there will be no fee.
13. Describe how you will promote/advertise your event or activity for awareness to the public.
We will promote this using our social media channels. We will post about this event at our
agency lobby and send it via our monthly newsletter.
14. How will your organization fund the program/project/event if the full requested funding
amount is not awarded? If partial funding is awarded, what is the minimum funding amount
needed for your program/project/event to take place?
WVCS uses a diversified fundraising model to raise funds for this program. We reach to
our donor base. We write grants and contact service organizations such as Cupertion,
Saratoga, Los Gatos Rotaties, and other service clubs.
15. Have you received grant funding from the City of Cupertino in the past? If yes, please
describe when, how much was received, and how the funds were used.
We received $10,000; however, last year, due to the anticipated budget deficit, we only
received $3,000. We hope this year; we will get the funds at the same level as in previous
years.
16. If your organization has ever received financial or in-kind support from the City of
Cupertino outside of Community Funding Grants, please describe this support
We have not received funds for this program outside the Community Funding Grants.
17. Describe any funding requested from other agencies/organizations in regard to this
program/project/event request. Indicate whether the funding was granted, denied, or is still
pending
It is very early in the year to fundraise for this program. We are anticipating funding again
for this program from the following: Target Cupertino Rotary Saratoga Rotary Los Gatos
Rotary City of Monte Sereno
SECTION 5: UPLOAD DOCUMENTS
*501(c)3 affirmation from the IRS
WVCS_501c3 Status.pdf
Please attach the following if you are a past recipient of Cupertino Community Funding (from
most current program/project/event that has already happened):
Financial Report (expenses and revenue) for the program/project/event
Gift of Hope Project Budget .xlsx - Sheet1.pdf
Written report submitted after the event that included information about the number of
persons served (Cupertino residents versus non-residents, if possible) and other results
that benefit Cupertino.
GOH- Impact report 2024.pdf
168
Other documents that may support the organizations funding request
169
Eligibility YES NO Notes:
Be a 501(c)(3) non-profit organization with experienced members
capable of implementing and managing the program/project/event.
X
Identify how the funds will be used to benefit the Cupertino
community.X Clothing, household items, and food for Gift of Hope 2025
Program
Be awarded only once per project.X
For specific needs, not ongoing, operational costs, or endowment
funds.X
Have more than 75% of the requested funds allocated for direct
service costs versus administrative costs.X
Be complete and submitted by the application deadline.X
Restrictions/Guidelines YES NO Notes:
Festivals currently receiving funding through Festival Fee waivers
may not apply for funding through the Community Funding
Grant Process for the same festival
X
NA
Admission to or participation in the event must be "free of charge"X Free for low income households
West Valley Community Services (RETURNING) Eligibility Checklist (staff use only)
170
Fu
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Impact on and benefit
to the Cupertino
Community
- Total # participants
- # of Cupertino part.
- Cost per resident
- Availability of event to
the Cupertino
Community
Alignment with
General Plan
Principles
- 12 Guiding
Principles
Community
Need for the
program/
project/event
- Demonstrated
community
impact
Uniqueness of the
program/
project/event
- Unduplicated
service/
originality
- Level of
collaboration if a
duplicated service
Reasonable
Cost
- How will the
organization
use the grant
funds
Demonstrated effort
to secure funding
from other sources
- Non-City funding
sources or
- Established
partnerships with
other organizations
Qualifications
/experience of
the
organization/
members
NEW
APPLICANTS:
Application
Impact
- Originality
RETURNING
APPLICANTS:
Application
Impact
- Past
performance
and program
efficacies
Total
Score NOTES:
Max Points 20 20 15 15 10 10 5 5 5 100
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Organization: West Valley Community Services
Program/Project/Event: Gift of Hope 2024
Organization: Friends of Deer Hollow Farm
Program/Project/Event: The Tule House Shelter
Organization: Chinese American Coalition for Compassionate Care
Program/Project/Event: Suicide Prevention Program (SPP)
Organization: AINAK
Program/Project/Event: Eyecare & Eyeglasses
Organization: No Time to Waste
Program/Project/Event: 5/1000: Feed the Need
Organization: Special Olympics Northern California
Program/Project/Event: 2025 Cupertino Bowling Team Program
Organization: Cupertino Symphonic Band
Program/Project/Event: Band Equipment
Evaluation Criteria
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B
u
d
g
e
t
Am
o
u
n
t
R
e
q
u
e
s
t
e
d
Organization: iTalented
Program/Project/Event: iSpark
Organization: Remember the ToothFairy
Program/Project/Event: Dental Treatment Program
Organization: Active Circle
Program/Project/Event: All Inclusive Family Picnic
Organization: Via Rehabilitation Services
Program/Project/Event: STEAM & Outdoor Education
Organization: ElderAid
Program/Project/Event: Background Verification Integration and Support
Organization: Innovart Foundation
Program/Project/Event: Head & Heart: Mental Health Matters
Organization: Asian AmericanParents Assocation
Program/Project/Event: AAPI Multicultural Festival
Organization: Rotary Club of Cupertino
Program/Project/Event: Thanksgiving Meal Sharing Program
171
Status Applicant Swamy Bono Stanek Sreekanth Kumarappan
Commission
Average
Commission
Ranking
Amount
Requested*Tier Project Name
Cupertino
Residents
Served Eligibility
New iTalented 0 5 $900.00 Tier 1 iSpark 13,467 Eligible
New Remember the ToothFairy 0 5 $1,000.00 Tier 2 Dental Treatment Program 20 Eligible
New Active Circle 0 5 $2,000.00 Tier 2 All Inclusive Family Picnic 50 Eligible
New Via Rehabiliation Services 0 5 $5,000.00 Tier 3 STEAM & Outdoor Education 8 Eligible
New ElderAid 0 5 $6,000.00 Tier 3 Background Verification Integration and Support 52,500 Eligible
New Innovart Foundation 0 5 $8,000.00 Tier 3 Head & Heart: Mental Health Matters 10,000 Eligible
Status Applicant Swamy Bono Stanek Sreekanth Kumarappan
Commission
Average
Commission
Ranking
Amount
Requested*Tier Project Name
Cupertino
Residents
Served Eligibility Last Funded
Cupertino
Residents
Served2
Amount
Funded Project
Returning Asian American Parents Association 0 5 $4,000.00 Tier 2 AAPI Multicultural Festival 200 Eligible FY 23-24 200 $3,000 2024 Cupertino Multicultural Fair
Returning Rotary Club of Cupertino 0 5 $4,000.00 Tier 2 Thanksgiving Meal Sharing Program 300 Eligible FY 24-25 N/A $4,000 Rebuilding Together House Renovations
Returning AINAK 0 5 $5,000.00 Tier 3 Eyecare & Eyeglasses 15 Eligible FY 24-25 N/A $2,750 AINAK Eyeglasses
Returning No Time to Waste 0 5 $5,000.00 Tier 3 5/1000: Feed the Need 32,500 Eligible FY 23-24 12,989 $5,000 7/250: Feed the Need
Returning Special Olympics Northern California 0 5 $5,760.00 Tier 3 2025 Cupertino Bowling Team Program 12 Eligible N/A N/A N/A N/A
Returning Friends of Deer Hollow Farm 0 5 $7,300.00 Tier 3 The Tule House Shelter 26,000 Eligible FY 21-22 12,000 $7,000 Deer Hollow Farm-Demonstration Garden
Returning Chinese American Coalition for Compassionate Care 0 5 $7,500.00 Tier 3 Suicide Prevention Program (SPP)10 Eligible FY 22-23 2,509 $13,000 Mindfully Facing Grief and Loss and Starting the Conversation
Returning Cupertino Symphonic Band 0 5 $8,858.00 Tier 3 Band Equipment 500 Eligible FY 24-25 N/A $3,000 Band Equipment and Materials
Returning West Valley Community Services 0 5 $10,000.00 Tier 4 Gift of Hope 2024 350 Eligible FY 24-25 N/A $3,750 Gift of Hope 2024
TOTAL Community Funding Grants Requested $80,318.00
Tier 1 <$999.99
Tier 2 $1,000.00 - $4,999.99
Tier 3 $5,000.00 - $9,999.99
Tier 4 $10,000.00 - $20,000.00
Tiers
*Maximum award $20,000
Community Funding Approved Funding Range - Up to $32,500
*Maximum award $20,000
172
Applicant
COMMISSION
AVERAGE
Amount
Requested
iTalented 0 $900.00
Remember the ToothFairy 0 $1,000.00
Active Circle 0 $2,000.00
Via Rehabilitation Services 0 $5,000.00
ElderAid 0 $6,000.00
Innovart Foundation 0 $8,000.00
Asian American Parents Association 0 $4,000.00
Rotary Club of Cupertino 0 $4,000.00
AINAK 0 $5,000.00
No Time to Waste 0 $5,000.00
Special Olympics Northern California 0 $5,760.00
Friends of Deer Hollow Farm 0 $7,300.00
Chinese American Coalition for Compassionate Care 0 $7,500.00
Cupertino Symphonic Band 0 $8,858.00
West Valley Community Services 0 $10,000.00
173
Applicant Swamy Swamy Rank Bono Bono Rank Stanek Stanek Rank Sreekanth Sreekanth Rank Kumarappan Kumarappan Rank COMMISSION
AVERAGE
COMMISSION
RANKING
RANKING
AVERAGE
AMOUNT
REQUESTEDiTalented0101010101051$900.00
Remember the ToothFairy 0 1 0 1 0 1 0 1 0 1 0 5 1 $1,000.00
Active Circle 0 1 0 1 0 1 0 1 0 1 0 5 1 $2,000.00
Via Rehabilitation Services 0 1 0 1 0 1 0 1 0 1 0 5 1 $5,000.00
ElderAid 0 1 0 1 0 1 0 1 0 1 0 5 1 $6,000.00
Innovart Foundation 0 1 0 1 0 1 0 1 0 1 0 5 1 $8,000.00
Asian American Parents Association 0 1 0 1 0 1 0 1 0 1 0 5 1 $4,000.00
Rotary Club of Cupertino 0 1 0 1 0 1 0 1 0 1 0 5 1 $4,000.00
AINAK 0 1 0 1 0 1 0 1 0 1 0 5 1 $5,000.00
No Time to Waste 0 1 0 1 0 1 0 1 0 1 0 5 1 $5,000.00
Special Olympics Northern California 0 1 0 1 0 1 0 1 0 1 0 5 1 $5,760.00
Friends of Deer Hollow Farm 0 1 0 1 0 1 0 1 0 1 0 5 1 $7,300.00
Chinese American Coalition for Compassionate Care 0 1 0 1 0 1 0 1 0 1 0 5 1 $7,500.00
Cupertino Symphonic Band 0 1 0 1 0 1 0 1 0 1 0 5 1 $8,858.00
West Valley Community Services 0 1 0 1 0 1 0 1 0 1 0 5 1 $10,000.00
174
Organization FY 19-20 FY20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total Funding
Received
Friends of Deer Hollow Farm $15,000 $ 15,000 $ 7,000 ---$ 37,000
Cupertino Rotary $12,000 $ 12,000 $ 12,000 --$4,000 $ 40,000
Euphrat Museum of Art $10,000 $ 10,000 $ 15,000 ---$ 35,000
Cupertino Historical Society $20,000 $ 20,000 $ 20,000 ---$ 60,000
Bay Area Chrysanthemum Show $1,300 -----$ 1,300
Cupertino Symphonic Band $2,000 ---$4,000 $3,000 $ 9,000
Santa Clara Valley Audubon Society $10,000 $ 7,500 $ 8,500 ---$ 26,000
Cupertino DeAnza Lion's Charities $10,000 -----$ 10,000
Heart of the Valley $7,000 --$ 6,161 --$ 13,161
West Valley Community Services $20,000 $ 20,000 $ 10,000 $ 10,000 $10,000 $3,750 $ 73,750
Breathe CA $2,500 $ 4,000 -$ 4,000 --$ 10,500
Elevate the Future -$ 3,000 ----$ 3,000
Chinese American Coalition for Compassionate Care -$ 6,000 $ 12,000 $ 13,000 --$ 31,000
Bhubaneswar Sister City -$ 7,500 ----$ 7,500
Silicon Valley Jewish Film Festival -$ 5,000 ----$ 5,000
Cupertino Library Foundation --$ 15,000 ---$ 15,000
Buddhist Tzu Chi Medical Foundation --$ 7,400 $ 8,300 --$ 15,700
Valkyrie Robotics --$ 3,000 ---$ 3,000
Tian Hong Foundation --$ 3,000 ---$ 3,000
Monta Vista High School Music Boosters --$ 3,000 ---$ 3,000
Women SV ---$ 20,000 --$ 20,000
American Cancer Society ---$ 6,000 --$ 6,000
Omniware Networks ---$ 2,000 $4,000 -$ 6,000
AINAK ----$2,500 $2,750 $ 5,250
Asian American Parents Association ----$3,000 -$ 3,000
STEMBoost ----$4,000 $3,000 $ 7,000
No Time to Waste ----$5,000 -$ 5,000
Cupertino Little League -----$16,000 $ 16,000
Total $ 109,800 $ 110,000 $ 115,900 $ 69,461 $32,500 $32,500 $ 470,161
Community Funding Historical Funding Report
Fiscal Year 2020-2025
175
Status Applicant Project Name
Cupertino
Residents
Served
Amount
Requested Tier Eligibility
New iTalented iSpark 13,467 $900.00 Tier 1 Eligible
New Remember the ToothFairy Dental Treatment Program 20 $1,000.00 Tier 2 Eligible
New Active Circle All Inclusive Family Picnic 50 $2,000.00 Tier 2 Eligible
New Via Rehabilitation Services STEAM & Outdoor Education 8 $5,000.00 Tier 3 Eligible
New ElderAid Background Verification Integration and Support 52,500 $6,000.00 Tier 3 Eligible
New Innovart Foundation Head & Heart: Mental Health Matters 10,000 $8,000.00 Tier 3 Eligible
Status Applicant Project Name
Cupertino
Residents
Served
Amount
Requested Tier Eligibility Last Funded
Cupertino
Residents
Served
Amount
Funded Project Notes
Returning Asian American Parents Association AAPI Multicultural Festival 200 $4,000.00 Tier 2 Eligible FY 23-24 200 $3,000 2024 Cupertino Multicultural Fair
Returning Rotary Club of Cupertino Thanksgiving Meal Sharing Program 300 $4,000.00 Tier 2 Eligible FY 24-25 N/A $4,000 Rebuilding Together House Renovations
Actual amount of residents served won't be
submitted until the annual report is due in
July 2025
Returning AINAK Eyecare & Eyeglasses 15 $5,000.00 Tier 3 Eligible FY 24-25 N/A $2,750 AINAK Eyeglasses
Actual amount of residents served won't be
submitted until the annual report is due in
July 2025ReturningNo Time to Waste 5/1000: Feed the Need 32,500 $5,000.00 Tier 3 Eligible FY 23-24 12,989 $5,000 7/250: Feed the Need
Returning Special Olympics Northern California 2025 Cupertino Bowling Team Program 12 $5,760.00 Tier 3 Eligible N/A N/A N/A N/A Applied in FY24-25 but was not funded
Returning Friends of Deer Hollow Farm The Tule House Shelter 26,000 $7,300.00 Tier 3 Eligible FY 21-22 12,000 $7,000 Deer Hollow Farm-Demonstration Garden
Returning Chinese American Coalition for Compassionate Care Suicide Prevention Program (SPP)10 $7,500.00 Tier 3 Eligible FY 22-23 2,509 $13,000 Mindfully Facing Grief and Loss and Starting the
Conversation
Returning Cupertino Symphonic Band Band Equipment 500 $8,858.00 Tier 3 Eligible FY 24-25 N/A $3,000 Band Equipment and Materials
Actual amount of residents served won't be
submitted until the annual report is due in
July 2025
Returning West Valley Community Services Gift of Hope 2025 350 $10,000.00 Tier 4 Eligible FY 24-25 N/A $3,750 Gift of Hope 2024
Actual amount of residents served won't be
submitted until the annual report is due in
July 2025
TOTAL Community Funding Grants Requested $80,318.00
Tier 1 <$999.99
Tier 2 $1,000.00 - $4,999.99
Tier 3 $5,000.00 - $9,999.99
Tier 4 $10,000.00 - $20,000.00
Tiers
Community Funding Approved Funding Range - Up to $32,500
176