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Presentations (Updated 04-03-2025) PRC Meeting April 3, 2025 Presentations Item #2 Capital Improvement Programs Fiscal Year 2025- 2026 and Five-year Plan. Parks and Recreation Commission April 3, 2025 CAPITAL IMPROVEMENT PROGRAMS FY25-26 and 5-YEAR PLAN Subject: Fiscal Year 2025-2026 Capital Improvement Programs and Five-year Plan. Recommended Action: Receive presentation and provide input on the development of the proposed Fiscal Year 2025-2026 Capital Improvement Programs and Five-year Plan as related to Parks and Recreation. Tonight’s Action For more detail on the status of current CIP projects, refer to the CIP page found under Public Works CIP webpage Navigation: Cupertino.gov > Your City > Departments > Public Works > Capital Improvement Programs Projects FY25-26 CIP Agenda 1.FY24-25 Achievements 2.Existing CIP Projects status 3.Proposed FY 25-26 CIP and 5-Year Plan 4.Next Steps FY24-25 Achievements Project Delivery and Implementation Process Achievements: Completed projects Vai Avenue Storm Drain Outfall repair McClellan Rd/De Anza Intersection Blackberry Farms Pools during construction DeAnza Bike Lanes Achievements: Completed projects Jollyman All-Inclusive Playground Achievements: [Nearly] Completed projects Existing CIP Projects 28 projects: 5 Facilities, 5 Parks & Recreation, 6 Streets & Infrastructure, 9 Bike/Ped/Transportation and 3 Sustainability Existing CIP Projects ADA Improvements (Annually funded)1 Facilities Condition Assessment (FCA) Implementation2 City Hall Annex 3 City Hall Improvements4 Library Expansion Project: landscaping & courtyard5 All Inclusive Play Area & Adult-Assistive Bathroom Facility (Jollyman Park) 6 Lawrence-Mitty Park and Trail Plan7 Park Amenity Improvements 8 MRP West Parking Lot Improvements (Habitat monitoring) 9 Annual Playground Replacement10 Stevens Creek Bridge Repair11 McClellan Road Bridge Reconstruction12 City Lighting LED improvements13 City Bridge Maintenance Repairs (BPMP)14 Street Light Installation - Annual Infill (Annually funded)15 Vai Avenue Outfall16 Stevens Creek Blvd CL IV Bikeway - Phase 2A & Design17 Stevens Creek Blvd CL IV Bikeway - Phase 2B Design (included in Phase 2A) 18 Stevens Creek Blvd CL IV Bikeway - Bandley Dr. Signal19 Bollinger Road Corridor Study20 Roadway Safety Improvements - High Friction Pavement & Speed Feedback Signage (HSIP) 21 Tamien Innu - East Segment22 Tamien Innu - Central Segment23 Tamien Innu - West Segment24 School Walk Audit Implementation25 Electric Vehicle Charging Station (EVCS) expansion - Service Center 26 Photovoltaic Systems Design and Installation27 Silicon Valley Hopper EV Parking28 *Green = Parks *Blue = Transportation*Orange = Streets & Infrastructure*Yellow = Facilities *Magenta = Sustainability Lawrence-Mitty Park and Trail project TaskProject schedule Schematic & Design DevelopmentNov ‘24 – April ‘25 CDs & Regulatory permittingMay ’25 – April ‘26 City Permitting, Final CDsMay ‘26 – Aug ‘26 Bid/Award to GCSept– Nov 2026 ConstructionDec. ‘26–Nov. ‘27 Schematic Design and cost estimates are in progress for project update/review by City Council in May or June. Park Amenities Project Installations 2021-2023: •18 hydration stations •1 bench/picnic table •striping for one set of pickleball courts •2 outdoor table tennis tables •1 new large BBQ 2023/2024: •20 new picnic tables assembled and installed at Jollyman, Wilson, and Memorial Parks •Benches at Linda Vista and Jollyman DOLAs and Wilson BB court 2024/2025: •Large BBQs and serving tables at Portal Park and Creekside Park •Benches outside Wilson Park Ceramics Studio •Picnic Tables and Recycling Trio at Jollyman AIPG •Creekside group picnic area – adding 5 picnic tables and 2 gaming tables 2025/2026: •Linda Vista DOLA users request Hedge+Fence installation ($35K) Proposed FY 25-26 CIP and 5-Year Plan How do we prioritize the CIP projects? Repair or upgrading necessary to protect public Health and Safety take highest priority. Council Priorities, Commission suggestions and Community input. Master Plans and General Plan have many stated goals and policies that affect the generation of CIP projects. This prioritization also includes Facility, Storm Drain and other Condition Assessment Reports. Subsequent phases of existing projects, or projects in the queue that need to be activated. Fiscally responsible use of City resources, including staff time and funding. Projects that have secured external funding, or which can result in positive fiscal impacts to the City. Proposed FY 25-26: Storm Drain Outfall Repairs The 2024 Storm Drain Outfall Condition Assessment report identified multiple structural defects of existing storm drain pipelines that need to be rehabilitated. These defects pose a significant risk to the integrity of the storm drain system. Addressing the issues through timely rehabilitation is crucial to maintain the functionality of the system. This funding will address the three outfalls with the most severe damage and present as imminent failures. In following years, additional funding will be requested to address deficiencies noted in the report. $950,000 City Funding $0 External Funding $950,000 Total Proposed FY 25-26: Additional Funding for Existing projects ADA Improvements: $110,000 (Funded Annually) Facilities Condition Assessment (FCA) Implementation: $940,000 Proposed FY25-26 Projects FY25-26 Funding EXTERNALINTERNALProject DescriptionProject name $950,000$0$950,000New Project Following the recommendations of the 2024 Outfalls Report Storm Drain Outfalls Repairs $110,000$0$110,000Additional Funding This is an ongoing program, funded annually, to improve accessibility at all public facilities throughout the City. ADA Improvements (Annually funded) $940,000$0$940,000Additional Funding Implement priority recommendations identified in the Facility Condition Assessment reports. Citywide Facilities Condition Assessment (FCA) Implementation $2,000,000$0$2,000,000 *Green = Parks *Blue = Transportation*Orange = Streets & Infrastructure*Yellow = Facilities *Magenta = Sustainability **This total exceeds the capacity of the current Capital Reserve. Additional external funding will be required. Year 5 FY29-30 Year 4 FY28-29 Year 3 FY27-28 Year 2 FY26-27 FY25-26 Funding Project 130,000125,000120,000115,000110,000ADA Improvements (Annually funded) 1,000,0001,000,0001,000,0002,300,000940,000Facilities Condition Assessment (FCA) Implementation 600,000600,000600,000600,000950,000Outfalls Repairs 1,580,150BBF Golf Course Irrigation Renovation 1,730,0003,305,150**1,720,0003,015,000**2,000,000totals *Green = Parks *Blue = Transportation*Orange = Streets & Infrastructure*Yellow = Facilities *Magenta = Sustainability Proposed CIP 5-year plan Next Steps Next Steps •PROPOSAL DEVELOPED/STAFF & CMO REVIEWS FY25-26 and 5-year CIP proposal developed in February 2025, following input from Staff and Commissions. Staff reviews proposal with Senior Leadership and the City Manager. •COUNCIL – April 2 FY25-26 and 5-year CIP proposal previewed at [this] 4/02 City Council meeting. •COMMISSIONS April 3, 16 and 17 FY25-26 CIP proposal will be reviewed at 4/03 Parks & Rec, 4/16 Bike Ped, and 4/17 Sustainability Commission meetings. •PLANNING COMMISSION – April 22 FY25-26 CIP proposal presented at the Planning Commission, to review for conformance to the General Plan. •CITY COUNCIL – May/June CIP will be proposed as part of City’s Annual Budget review Next Steps 4/02/25 City Council meeting, final amended motion on Item #10, the CIP proposal for FY25-26 and the five-year plan: MOTION: Chao moved and Moore seconded to approve the $2M funding for the three projects proposed by staff, including the following input: •City Hall Annex to move forward with 100% design •City Hall renovation to come back in October/November, including financing options, cost-benefit analysis •Potential items to consider for removal or reduction in scope – based on Council input at the meeting or later – to come back in May •Capital budget format goes to Audit Committee for consideration The amended motion passed with the following vote: Ayes: Chao, Moore, Mohan, and Wang. Noes: Fruen. Abstain: None. Absent: None. Subject: Fiscal Year 2025-2026 Capital Improvement Programs and Five-year Plan. Recommended Action: Receive presentation and provide input on the development of the proposed Fiscal Year 2025-2026 Capital Improvement Programs and Five-year Plan as related to Parks and Recreation. Tonight’s Action Thank You! PRC Meeting April 3, 2025 Presentations Item #3 Fiscal Year 2025-26 Community Funding Application Evaluations and Recommendation to City Council Community Funding Application Evaluation April 3, 2025 •Eligibility •Evaluation Process Agenda Eligibility •Staff review (not final) •15 applicants fully met eligibility •Final eligibility to be determined by the Commission •Commissioners to give a score of zero to applications they do not deem eligible •Commission will review scores to discuss further Evaluation Process •Public comment period •Commissioner clarifying questions and discussion of eligibility •Provide staff with total for each application o X/100 •Staff will compile Commissioner data •Commission discussion o Review compiled data o Opportunity to adjust rankings •Provide recommendation for City Council April 3, 2025 P&R Meeting PRC Meeting April 3, 2025 Presentations Staff and Commission Reports Parks and Recreation Commission Liaison’s Update April 3, 2025 Parks and Recreation Events Big Bunny 5K Recap •Saturday, March 8 Parks and Recreation Events Teen Resource Fair Recap •Saturday, March 15 Parks and Recreation Events Earth and Arbor Day Festival •This Saturday, April 5! •11 a.m. to 3 p.m. •Library Field Parks and Recreation Events <hack> Cupertino •Saturday, April 12 to Sunday, April 13 •6 p.m. to 10:30 a.m. •Quinlan Community Center Reminders and Updates Parks and Recreation Summer 2025 Recreation Schedule •Resident Registration –April 8 •Non-Resident Registration –April 15 •cupertino.gov/recschedule City’s eNotification Sign-Up •cupertino.gov/enotification Upcoming Presentation to Commission •June –Parks and Recreation Marketing