Loading...
CC 05-20-2025 Item No. 20. Amended Attachment D – Description of Carryovers and Adjustments as of March 31, 2025 (added 5-20-2025)Detailed Budget Carryovers, Council-approved Adjustments, and Encumbrance Carryovers as of March 31, 2025 Attachment D Budget Adjustment Type Fund Description Amount BUDGET CARRYOVERS Budget Carryover 100  General Fund FY24 Avocette June Invoice 2407CU1 (7,605)                     Budget Carryover 100  General Fund Baker Tilly BT2811892 ph1 last invoice (4,450)                     Budget Carryover 100  General Fund ACCELA and Project Dox trainings 10,000                     Budget Carryover 100  General Fund AV and Current Control Room Support 16,840                     Budget Carryover 100  General Fund ChatBot one year pilot 25,000                     Budget Carryover 100  General Fund Energy System one year pilot 45,000                     Budget Carryover 100  General Fund Foothill De‐Anza Student Internship Program 120,618                   Budget Carryover 100  General Fund Senior Center improvements 32,675                     Budget Carryover 100  General Fund Senior Center improvements/Wilson park projector 8,289                       Budget Carryover 100  General Fund Tylerʹs New World functionality 34,985                     Budget Carryover 100  General Fund CWP tree list 50,000                     Budget Carryover 100  General Fund General Plan 239,805                   Budget Carryover 100  General Fund Laserfiche Planning Map Scanning 726                          Budget Carryover 100  General Fund Marina Plaza 23,317                     Budget Carryover 100  General Fund Residential/Mixed Use Design 194,922                   Budget Carryover 100  General Fund The Hamptons 108,640                   Budget Carryover 100  General Fund Vallco SB35/Rise 109,207                   Budget Carryover 100  General Fund VTC 18,906,634              Budget Carryover 100  General Fund Westport 55,339                     Budget Carryover 100  General Fund Executive Recruitment 35,000                     Budget Carryover 100  General Fund Moss Adams Citywide policy review 13,000                     Budget Carryover 100  General Fund Cover bank charges 10,008                     Budget Carryover 100  General Fund Donated funds plus program expansion 7,868                       Budget Carryover 100  General Fund General supplies FY25 delivery 1,346                       Budget Carryover 100  General Fund Office supplies FY25 delivery 130                          Budget Carryover 100  General Fund QCC Conference room chairs 2,350                       Budget Carryover 100  General Fund Stay Active Fund 49,086                     Budget Carryover 100  General Fund Uniform FY25 delivery 2,801                       Budget Carryover 100  General Fund 4H sprinkler replacement 9,571                       Budget Carryover 100  General Fund 5 benches 9,000                       Budget Carryover 100  General Fund backflow device Lincoln elementary 3,900                       Budget Carryover 100  General Fund banner replacement 4,073                       Budget Carryover 100  General Fund banner replacement/outreach mailers 4,038                       Budget Carryover 100  General Fund Citywide facility remodel/reconfiguration 61,416                     Budget Carryover 100  General Fund Climate AP Vision Summary Doc 10,000                     Budget Carryover 100  General Fund Contract services 6,855                       Budget Carryover 100  General Fund Crossing guard services ongoing 16,542                     Budget Carryover 100  General Fund CWP bicycle facilities in progress 50,000                     Budget Carryover 100  General Fund CWP Electrification Study 9,999                       Budget Carryover 100  General Fund CWP Revisit 5G in progress 250,000                   Detailed Budget Carryovers, Council-approved Adjustments, and Encumbrance Carryovers as of March 31, 2025 Attachment D Budget Adjustment Type Fund Description Amount Budget Carryover 100  General Fund CWP tree list 60,000                     Budget Carryover 100  General Fund Don Burnett Bridge inspection/median repairs 315,705                   Budget Carryover 100  General Fund Electric cooking workshop 6,400                       Budget Carryover 100  General Fund Emerald ash borer treatment 30,000                     Budget Carryover 100  General Fund Fence replacement 21,293                     Budget Carryover 100  General Fund Glass replacement in progress 8,338                       Budget Carryover 100  General Fund Irrigation controller settlement in progress 103,785                   Budget Carryover 100  General Fund Kitchen HVAC unit replacement 121,675                   Budget Carryover 100  General Fund Lead free back flow devices 12,500                     Budget Carryover 100  General Fund Library HVAC ventilation 42,800                     Budget Carryover 100  General Fund LOS to VMT standards in progress 60                            Budget Carryover 100  General Fund Muni Water system in progress 5,811                       Budget Carryover 100  General Fund New staff membership/dues 7,302                       Budget Carryover 100  General Fund New staff training 35,984                     Budget Carryover 100  General Fund Paused training to resume FY25 4,705                       Budget Carryover 100  General Fund Pedestrian education & bike safety 47,015                     Budget Carryover 100  General Fund Replace battery back up units 93,382                     Budget Carryover 100  General Fund Santa Clara Valley Water agreement 23,631                     Budget Carryover 100  General Fund SC Corridor Vision study 154,079                   Budget Carryover 100  General Fund Security project in progress 77,174                     Budget Carryover 100  General Fund Shade structure replacement 65,630                     Budget Carryover 100  General Fund SVC center security project in progress 2,015                       Budget Carryover 100  General Fund Trees and badges 5,000                       Budget Carryover 100  General Fund Via Community Shuttle 322,107                   Budget Carryover 100  General Fund VTC in progress 764,777                   Budget Carryover 100  General Fund Window replacement 101,206                   Budget Carryover 100  General Fund Business attraction and Retention 20,000                     Budget Carryover 100  General Fund CA Volunteers N2N 56,781                     Budget Carryover 100  General Fund CAPIO for 1 staff 1,000                       Budget Carryover 100  General Fund Community Survey 57,928                     Budget Carryover 100  General Fund CSTI and Bay Area UASI 24,600                     Budget Carryover 100  General Fund CWP License Plate Readers 60,000                     Budget Carryover 100  General Fund CWP Public Safety Res/comm areas 10,000                     Budget Carryover 100  General Fund Design work and Ad Placement 2,200                       Budget Carryover 100  General Fund ED data sets/Start Up Space 11,000                     Budget Carryover 100  General Fund EMPG/Encampment Abatement 15,000                     Budget Carryover 100  General Fund MRC Rise 2,194                       Budget Carryover 100  General Fund Native Digital 77,400                     Budget Carryover 100  General Fund NHSA/CESA conference 1 staff 1,730                       Budget Carryover 100  General Fund PT Comm/Branding consultant 115,000                   Budget Carryover 100  General Fund Real estate appraisal/Shawn Spano 32,000                     Detailed Budget Carryovers, Council-approved Adjustments, and Encumbrance Carryovers as of March 31, 2025 Attachment D Budget Adjustment Type Fund Description Amount Budget Carryover 100  General Fund Regional Emergency Operations project 500,000                   Budget Carryover 100  General Fund Small Business Saturday event 796                          Budget Carryover 100  General Fund Small to Medium business resillency 310,487                   Budget Carryover 100  General Fund Staff training 2,843                       Budget Carryover 100  General Fund Swag/Crest expenses 8,900                       Budget Carryover 100  General Fund Wavelength/Capitol Track 2,148                       TOTAL GENERAL FUND 24,271,306 Budget Carryover 210  Storm Drain Improvement Pumpkin/Fiesta project in progress 54,239 Budget Carryover 230  Env Mgmt Cln Crk Strm Drain Outfall repairs in progress 428,312 Budget Carryover 230  Env Mgmt Cln Crk Strm Drain Rainwater Capture ongoing 12,500 Budget Carryover 230  Env Mgmt Cln Crk Strm Drain Street Sweeping Contract new RFP rate increase 145,372 Budget Carryover 265  BMR Housing Develop ELI Housing 235,296 Budget Carryover 270  Transportation Fund Annual Asphalt in progress 5,496,157 Budget Carryover 270  Transportation Fund Annual SW Curb & Gutter in progress 1,488,374 Budget Carryover 270  Transportation Fund Bridge Rehab Minor in progress 452,760 Budget Carryover 270  Transportation Fund Crack seal & fog seal in progress 81,579 Budget Carryover 270  Transportation Fund McClellan Rd Separated Bike Ph3 163,686 Budget Carryover 270  Transportation Fund SB1 funded work in progress 827,253 Budget Carryover 270  Transportation Fund Sidewalk inspections in progress 89,972 Budget Carryover 270  Transportation Fund Sign survey in progress 30,000 Budget Carryover 280  Park Dedication Lawrence‐Mitty Park 5,940,456 TOTAL SPECIAL REVENUE FUNDS 15,445,956 Budget Carryover 420  Capital Improvement Fund ADA Improvements 91,990 Budget Carryover 420  Capital Improvement Fund BBF Pool Improvements 60,169 Budget Carryover 420  Capital Improvement Fund Bike Plan Implementation 7,650,654 Budget Carryover 420  Capital Improvement Fund City Hall & Community Hall Improvements 378,036 Budget Carryover 420  Capital Improvement Fund City Hall Annex (formerly 10455 Torre) 1,901,522 Budget Carryover 420  Capital Improvement Fund City Lighting LED transition 1,170,123 Budget Carryover 420  Capital Improvement Fund CWP Bldg Condition assessment 1,848,748 Budget Carryover 420  Capital Improvement Fund EV Parking Expansion 208,000 Budget Carryover 420  Capital Improvement Fund Inclusive Play Area Planning 4,318,340 Budget Carryover 420  Capital Improvement Fund Library expansion 393,310 Budget Carryover 420  Capital Improvement Fund McClellan Ranch West Parking Lot 1,611 Budget Carryover 420  Capital Improvement Fund Playground Equipment 613,755 Budget Carryover 420  Capital Improvement Fund Regnart Rd improvements 92,202 Budget Carryover 420  Capital Improvement Fund SCB/Bandley Signal & Median 142,208 Budget Carryover 420  Capital Improvement Fund School Walk Audit Implementation 939,405 Budget Carryover 420  Capital Improvement Fund SLTG/280 Ped Bridge Lighting (dev in lieu) 46,449 Budget Carryover 420  Capital Improvement Fund St Light Install ‐ Annual Infill 106,805 Detailed Budget Carryovers, Council-approved Adjustments, and Encumbrance Carryovers as of March 31, 2025 Attachment D Budget Adjustment Type Fund Description Amount Budget Carryover 420  Capital Improvement Fund St Light Replacement CW (labor) 99,330 Budget Carryover 420  Capital Improvement Fund Stevens Creek Bridge Repair 172,000 Budget Carryover 420  Capital Improvement Fund Varuous Park Amenities 443,760 TOTAL CAPITAL PROJECT FUNDS 20,678,417 Budget Carryover 520  Resource Recovery Grant expenditure 38,492 Budget Carryover 520  Resource Recovery HHW and Paintcare 45,277 Budget Carryover 520  Resource Recovery New Landfill agmt/solid waste in progress 85,738 Budget Carryover 520  Resource Recovery New staff training 3,493 Budget Carryover 520  Resource Recovery Overlapping FY payments/new staff 1,513 Budget Carryover 520  Resource Recovery SB1383 Procurement requirements in progress 205,653 Budget Carryover 520  Resource Recovery Single Use Plastics in progress 3,986 Budget Carryover 520  Resource Recovery Single Use Plastics Ordinance 15,558 Budget Carryover 560  Blackberry Farm Cover bank charges 8,149 Budget Carryover 570  Sports Center Cover bank charges 20,000 Budget Carryover 570  Sports Center HVAC repair and Raquetball court in progress 43,705 Budget Carryover 570  Sports Center Roof Hatch replacement 20,081 Budget Carryover 580  Recreation Program Cover bank charges 30,000 Budget Carryover 580  Recreation Program General supplies FY25 delivery 715 TOTAL ENTERPRISE FUNDS 522,360 Budget Carryover 610  Innovation & Technology Advanced Traffic Management System (ATMS) 20,000 Budget Carryover 610  Innovation & Technology Infrastructure staff travel Disaster Recovery Phoenix 11,239 Budget Carryover 610  Innovation & Technology LaserFiche WORM (write once read many) 109,928 Budget Carryover 630  Vehicle/Equip Replacement Shop repair in progress 10,000 TOTAL INTERNAL SERVICE FUNDS 151,167 TOTAL BUDGET CARRYOVERS 61,069,206 Detailed Budget Carryovers, Council-approved Adjustments, and Encumbrance Carryovers as of March 31, 2025 Attachment D Budget Adjustment Type Fund Description Amount COUNCIL ACTIONS Council Action 100  General Fund Council approved increasing crossing guard service contract 78,707 Council Action 100  General Fund CalPers additional discretionary payment 10,000,000 Council Action 100  General Fund ASG Modernization of Broadcast TV and Community Hall 1,210,000 Council Action 100  General Fund CA Third Amendment Contract 19,691 Council Action 100  General Fund ERP Replacement Budget Adjustment 2,500,000 TOTAL GENERAL FUND 13,808,398 Council Action 230  Env Mgmt Cln Crk Strm Drain Increase of $20,545 in Resource Recovery 520 & Env 230 20,545 Council Action 270  Transportation Fund Bridge Preventative Maintenance Program Construction Contract 300,000 Council Action 270  Transportation Fund 270‐90‐960 Bridge Preventive Maintenance Project 1,176,105 Council Action 270  Transportation Fund Stevens Creek Boulevard Class IV Bike Lane Phase 2A Project 693,000 TOTAL SPECIAL REVENUE FUNDS 2,189,650 Council Action 420  Capital Improvement Fund Accept/increase fed grant revenue and increase appropriations 688,000 Council Action 429  Capital Reserve Bridge Preventative Maintenance Program Construction Contract 300,000 TOTAL CAPITAL PROJECT FUNDS 988,000 Council Action 520  Resource Recovery Increase of $20,545 in Resource Recovery 520 & Env 230 20,545 TOTAL ENTERPRISE FUNDS 20,545 TOTAL COUNCIL ACTIONS 17,006,593 Detailed Budget Carryovers, Council-approved Adjustments, and Encumbrance Carryovers as of March 31, 2025 Attachment D Budget Adjustment Type Fund Description Amount FIRST QUARTER ADJUSTMENTS First Quarter Adjustment 100  General Fund American Sign Language Translation Services 10,000 First Quarter Adjustment 100  General Fund Chief Negotiator for successor agreements 50,000 First Quarter Adjustment 100  General Fund Correctly allocate deleted IT Manager 314,998 First Quarter Adjustment 100  General Fund Develop the 2025‐2030 Consolidated Plan 53,570 First Quarter Adjustment 100  General Fund EEC Move and Cools Rentals 1,337 First Quarter Adjustment 100  General Fund General Liablity potential settlement costs 75,000 First Quarter Adjustment 100  General Fund Purchase of a new bio holding tank 36,822 First Quarter Adjustment 100  General Fund QCC Move and Cool Rentals 4,011 First Quarter Adjustment 100  General Fund QCC Spot Coolers Purchase 35,898 First Quarter Adjustment 100  General Fund Replace leaking fire hydrant at Creekside 24,490 First Quarter Adjustment 100  General Fund Replace structural col/foundation materials bunker 25,000 TOTAL GENERAL FUND 631,126 First Quarter Adjustment 260  CDBG Develop the 2025‐2030 Consolidated Plan 53,570 TOTAL SPECIAL REVENUE FUNDS 53,570 First Quarter Adjustment 610  Innovation & Technology Correcting position elimination (314,998) First Quarter Adjustment 610  Innovation & Technology IT Overtime 15,000 TOTAL INTERNAL SERVICE FUNDS (299,998) TOTAL FIRST QUARTER ADJUSTMENTS 384,698 MID‐YEAR ADJUSTMENTS Mid‐Year Adjustment 100  General Fund Exec recruitment ‐ ACM 10,000 Mid‐Year Adjustment 100  General Fund Exec recruitment ‐ CA 15,000 Mid‐Year Adjustment 100  General Fund Hidden Treasures Proceeds 11,188 Mid‐Year Adjustment 100  General Fund Part Defund Redesign of City Website (3,481) Mid‐Year Adjustment 100  General Fund Transfer out to Capital Reserve 4,070,000 TOTAL GENERAL FUND 4,102,707 Mid‐Year Adjustment 610  Innovation & Technology I&T ‐ Admin ‐ PT Admin Assistant 31,564 Mid‐Year Adjustment 610  Innovation & Technology Part Defund City Facilities Video Capture (6,079) Mid‐Year Adjustment 630  Vehicle/Equip Replacement Mower Replacement 33,700 TOTAL INTERNAL SERVICE FUNDS 59,185 TOTAL MID‐YEAR ADJUSTMENTS 4,161,892 Detailed Budget Carryovers, Council-approved Adjustments, and Encumbrance Carryovers as of March 31, 2025 Attachment D Budget Adjustment Type Fund Description Amount ENCUMBRANCE CARRYOVERS Encumbrance Carryover 100  General Fund Year End Soft Close 2,974 Encumbrance Carryover 100  General Fund Year End Soft Close 2,308 Encumbrance Carryover 100  General Fund Year End Soft Close 274,010 Encumbrance Carryover 100  General Fund Year End Soft Close 9,200 Encumbrance Carryover 100  General Fund Year End Soft Close 575 Encumbrance Carryover 100  General Fund Year End Soft Close 10,950 Encumbrance Carryover 100  General Fund Year End Soft Close 394 Encumbrance Carryover 100  General Fund Year End Soft Close 269,855 Encumbrance Carryover 100  General Fund Year End Soft Close 3,197 Encumbrance Carryover 100  General Fund Year End Soft Close 2,788 Encumbrance Carryover 100  General Fund Year End Soft Close 283,457 Encumbrance Carryover 100  General Fund Year End Soft Close 1,650,587 Encumbrance Carryover 100  General Fund Year End Soft Close 11,114 Encumbrance Carryover 100  General Fund Year End Soft Close 5,510 Encumbrance Carryover 100  General Fund Year End Soft Close 1,220,839 Encumbrance Carryover 100  General Fund Year End Soft Close 571,195 Encumbrance Carryover 100  General Fund Year End Soft Close 137,977 Encumbrance Carryover 100  General Fund Year End Soft Close 7,317 Encumbrance Carryover 100  General Fund Year End Soft Close 28,562 Encumbrance Carryover 100  General Fund Year End Soft Close 1,734 Encumbrance Carryover 100  General Fund Year End Soft Close 150,403 Encumbrance Carryover 100  General Fund Year End Soft Close 576 Encumbrance Carryover 100  General Fund Year End Soft Close 108,008 TOTAL GENERAL FUND 4,753,530 Encumbrance Carryover 230  Env Mgmt Cln Crk Strm Drain Year End Soft Close 14,130 Encumbrance Carryover 230  Env Mgmt Cln Crk Strm Drain Year End Soft Close 58,217 Encumbrance Carryover 230  Env Mgmt Cln Crk Strm Drain Year End Soft Close 8,190 Encumbrance Carryover 230  Env Mgmt Cln Crk Strm Drain Year End Soft Close 6,942 Encumbrance Carryover 230  Env Mgmt Cln Crk Strm Drain Year End Soft Close 15,707 Encumbrance Carryover 265  BMR Housing Year End Soft Close 3,005 Encumbrance Carryover 270  Transportation Fund Year End Soft Close (542,967) Encumbrance Carryover 270  Transportation Fund Year End Soft Close 522,908 Encumbrance Carryover 270  Transportation Fund Year End Soft Close 798,924 TOTAL SPECIAL REVENUE FUNDS 885,056 Encumbrance Carryover 420  Capital Improvement Fund Year End Soft Close (13,940) Encumbrance Carryover 420  Capital Improvement Fund Year End Soft Close (6,288) Encumbrance Carryover 420  Capital Improvement Fund Year End Soft Close (24,501) Encumbrance Carryover 420  Capital Improvement Fund Year End Soft Close 24,501 Detailed Budget Carryovers, Council-approved Adjustments, and Encumbrance Carryovers as of March 31, 2025 Attachment D Budget Adjustment Type Fund Description Amount Encumbrance Carryover 420  Capital Improvement Fund Year End Soft Close 69,913 Encumbrance Carryover 420  Capital Improvement Fund Year End Soft Close 42,460 Encumbrance Carryover 420  Capital Improvement Fund Year End Soft Close 2,329,813 Encumbrance Carryover 420  Capital Improvement Fund Year End Soft Close 506 Encumbrance Carryover 420  Capital Improvement Fund Year End Soft Close 1,861 Encumbrance Carryover 420  Capital Improvement Fund Year End Soft Close 23,630 Encumbrance Carryover 427  Stevens Creek Corridor Park Year End Soft Close 1,899 TOTAL CAPITAL PROJECT FUNDS 2,449,854 Encumbrance Carryover 520  Resource Recovery Year End Soft Close 615 Encumbrance Carryover 520  Resource Recovery Year End Soft Close 44,025 Encumbrance Carryover 570  Sports Center Year End Soft Close 741 Encumbrance Carryover 570  Sports Center Year End Soft Close 9,780 Encumbrance Carryover 570  Sports Center Year End Soft Close 235 TOTAL ENTERPRISE FUNDS 55,396 Encumbrance Carryover 610  Innovation & Technology Year End Soft Close 288,405 Encumbrance Carryover 630  Vehicle/Equip Replacement Year End Soft Close 108 Encumbrance Carryover 630  Vehicle/Equip Replacement Year End Soft Close 548,510 TOTAL INTERNAL SERVICE FUNDS 837,023 TOTAL ENCUMBRANCE CARRYOVERS 8,980,859 BUDGET CARRYOVER, COUNCIL APPROVED ADJUSTMENT, AND ENCUMBRANCE CARRYOVER TOTAL 91,603,248 FY 2024‐25 ADOPTED BUDGET 146,646,493 FY 2024‐25 AMENDED BUDGET AS MARCH 31, 2025 238,249,741$