07 - July 24, 2025 - Fourth Quarter Update for Year Two of the FY 23-25 City Work Program
CITY COUNCIL INFORMATIONAL MEMORANDUM
Date: July 18, 2025
To: Cupertino City Council
From: Kirsten Squarcia, Interim Deputy City Manager
Re: Fourth Quarterly Update for Year Two of the Fiscal Year (FY) 23-25 City Work Program
Purpose
This report focuses on City Work Program (CWP) updates from the fourth quarter (April – June)
for FY 2024-2025.
Background
On April 4, 2023, the City Council adopted its first two-year CWP with the expectation of
reevaluation on an annual basis. On April 3, 2024, Council reaffirmed a total of 22 projects for the
second year of the two-year CWP, which makes up the FY24-25 adopted CWP (Attachment A),
which can be viewed on the city webpage at cupertino.org/cityworkprogram.
Updates for each of the 22 projects are included in Attachment B. As done with previous
quarterly updates, these can be found on the dashboard at cupertino.org/cityworkprogram.
As of June 30, 2025, 10 of all 22 FY2024-25 CWP projects have been completed, and 12 projects are
in progress and will be continued in the FY 2025-2027 CWP. The breakdown is shown on the
table below.
Completed In Progress / Cont. to FY25-27 CWP
• License Plate Readers
• Block Leader & Neighborhood
Watch
• Whole City Policy Review
• Fiscal Procedures and Policies
Handbook
• Municipal Water System
• Homestead Bike Lane Study and
Safe Routes to School
• Poet Laureate Playbook Update
• Tree List – CDD (Consolidated under “Urban
Forest Program”)
• Tree List – Public Works (Consolidated under
“Urban Forest Program”)
• Preserve Existing and Develop New
BMR/ELI Housing
• 5G Ordinance
• Residential and Mixed-Use Design Standards
• Speed Limit Lowering
• Sign Ordinance
2
• Recycled Water Feasibility Study
• The Rise: Construction Stakeholder
Engagement
• Commission Governance Reform
Package
• Active Transportation Plan
• Bicycle Facilities
• Art in Public and Private Areas
• Electrification Study
• Support for the Unhoused
Next Steps
The projects for FY 2025-27 (Attachment C) will be added to the CWP Dashboard in August. Staff
will continue to provide regular quarterly updates on City Work Program items, with the first
update scheduled for October 2025.
Sustainability Impact
There are no sustainability impacts associated with this update.
Fiscal Impact
To see the budget for each project and the total funds spent on the entire City Work Program,
visit the City Work Program Dashboard.
California Environmental Quality Act
Not applicable.
City Work Program Item/Description
None
Council Goals
None
Prepared by: Astrid Robles, Senior Management Analyst
Reviewed by: Kirsten Squarcia, Interim Deputy City Manager
Approved by: Tina Kapoor, Interim City Manager
Attachments:
A – FY 24-25 Adopted City Work Program
B – FY 24-25 City Work Program Q4 Dashboard Printout
C – FY 25-27 Adopted City Work Program
Adopted April 3, 2024
#Project Description Goal
1 Tree List (CDD) Review and revise development tree list (per Ch. 14.18: Protected Trees) with an emphasis on appropriate trees and native species. Sustainability and Fiscal
Strategy
2
Tree List (PW) Project Phases:
1)Review, revise, and communicate street tree list with an emphasis on appropriate trees and na ve species.
2)Develop an Urban Forest program scope and cost for future considera on.
Sustainability and Fiscal
Strategy
3 Public Safety (License Plate Readers) Deploy city‐owned license plate readers and implement policies to allow neighborhood‐owned ones. Quality of Life
4 Public Safety (Block Leader) Strengthen Block Leader/Neighborhood Watch programs to ensure the leaders are active and expand the coverage of active
neighborhoods.
Quality of Life
5
Preserve existing and develop new BMR/ELI Housing Explore opportunities to preserve existing expiring BMR housing.
Develop ELI (Extremely Low Income) and BMR housing units for Developmentally Disabled individuals (IDD) on City‐owned property as
well as the County‐owned sites.
Housing
6
Whole City Policy Review Repeat the 2013 process of compiling and reviewing all City Policies including 1) Administrative and 2) Council policies and provide
recommendations/updates, e.g. Green Purchasing, Property Acquisition
Public Engagement and
Transparency
7
Fiscal Procedures and Policies Handbook Develop the handbook to ensure standardization of accounting, budget, investment, procurement policies, procedures, rules and
regulations.
Sustainability and Fiscal
Strategy
8 Support for the unhoused Collaborate and fund jointly with West Valley efforts to address regional needs and find workable support for the Unhoused. Housing
9
Municipal Water System To analyze and recommend options for the continued operation of the system currently and at the end of lease with San Jose Water
Company in September 2024.
Sustainability and Fiscal
Strategy
10 5G Ordinance Update 5G Ordinance Quality of Life
11
Residential and Mixed Use Residential Design Standards Create objective design standards for residential projects, including ensuring adequate buffers from neighborhood low‐density
residential development
Quality of Life
12 Art in Public and Private Areas
(Proposed by Arts & Culture Commission)
Revisit Municipal Code standards for art in public and private development, including the standards in the Municipal Code and
developing an Art‐in‐lieu fee policy.
Quality of Life
13 Speed Limit Lowering (AB 43)
(Proposed by Bike Ped Commission)
Lower speed limits where feasible pursuant to state adopted Assembly Bill 43 Transportation
14
Homestead Bike Lane Study & Safe Routes to School
(Proposed by Bike Ped Commission)
Support collaboration efforts on multi‐jurisdictional projects along Homestead Road that include upgrading pedestrian and bicycle
infrastructure. (The current project phase is focused on preliminary design and is funded to 35%. Future phases, when funded, will
focus on 100% plan design construction)
Transportation
15 Poet Laureate Playbook Update
(Proposed by Library Commission)
Update the Cupertino Poet Laureate Playbook to streamline processes, outline clear expectations, and expand applicant qualifications.
The playbook has not been updated since 2016.
Quality of Life
16 Electrification Study
(Proposed by Sustainability Commission)
Conduct public outreach, policy research, and coordinate with regional efforts to develop policy options for electrification of
Cupertino's buildings in light of recent legal rulings inhibiting certain electrification efforts.
Sustainability and Fiscal
Strategy
17 Recycled Water Feasibility Study
(Proposed by Library and Sustainability Commissions)
Develop Recycled Water Feasibility Study. Include Blackberry Farm focus and extension of recycled water from SCVWD.Sustainability and Fiscal
Strategy
18
Sign Ordinance Update Sign Ordinance Quality of Life
19 The Rise: Construction stakeholder engagement Improve engagement with stakeholders to ensure progress with construction and reduce barriers. Quality of Life
20
Active Transportation Plan
(Proposed by Teen, Bike Ped, and Planning Commission)
This item is a consolidation of existing and new transportation efforts aiming to further goals outlined in the City's Vision Zero Initiative,
including:
1) Review and update the bike plan
2) Review and update the pedestrian plan
3) Review current Complete Streets Policy and propose adjustments to create a better interface between all modes of transportation
Transportation
Adopted FY 24‐25 City Work Program
Ongoing Projects
New Projects*
*Budget for new items will be considered in May 2024
ATTACHMENT A
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$50,000.00 $50,000.00 $0.00 $50,000.00 7/24/2025 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Procurement
Phase
Complete 9/1/2024 7/15/2025 Staff worked with Public Works on an RFP
that was finalized & advertised on the
City's webpage in Nov 2024. This project
is being rolled into the FY 25-27 CWP as
part of the Urban Forest Plan.
100.00
1.3 Execution
Phase
Future 7/15/2025 9/30/2025 Staff will work with Public Works and
consultant as project continues.
Scheduled community outreach and
public meetings to take place in 2025.
0.00
1) Review and revise development tree list (per Ch. 14.18: Protected Trees) with an emphasis on
appropriate trees and native species.
Sustainability and Fiscal Strategy
Tree List - Community Development
1
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$60,000.00 $60,000.00 $0.00 $60,000.00 7/24/2025 Public Works
Updates
#
Task Status Task Start Task End Update % Completed
1.2 Planning
Phase
Complete 4/30/2023 7/30/2023 Staff developed a plan to revise the
City's street tree list.
100.00
1.3 Procurement
Phase
Future 7/30/2023 6/30/2025 This project is being rolled into the FY
25-27 CWP as part of the Urban Forest
Plan
0.00
1) Review, revise, and communicate street tree list with an emphasis on appropriate trees and native
species.2) Develop an Urban Forest program scope and cost for future consideration.
Sustainability and Fiscal Strategy
Tree List - Public Works
2
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$60,000.00 $60,000.00 $62,250.00 ($2,250.00)7/24/2025 Parks and
Recreation
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 7/1/2022 4/1/2024 The Santa Clara County Sheriff's Office
and the Santa Clara County Board of
Supervisors approved the Automated
License Plate Readers policy in January
2024 that allows data sharing among law
enforcement agencies.
100.00
1.3 Outreach Complete 2/1/2024 9/30/2024 Staff conducted public meetings with the
TICC and Public Safety Commissions in
March 2023. Staff returned to the Pub
Safety Comm on 9/12/24 for a final
recommendation. City Council adopted
the Policy, authorized the MOU, and
deployment model on 10/1/24.
100.00
1.4 Procurement
Phase
Complete 5/1/2024 12/30/2024 Staff executed an agreement with Flock
Safety to purchase and install cameras in
collaboration with the County Sheriff's
Office.
100.00
1.5 Execution
Phase
Complete 9/30/2024 6/30/2025 The County approved the MOU in March.
Flock Safety has installed 15 cameras
throughout the City and the Sheriff's
Office is monitoring thm.
100.00
1.6 Closing
Processes
Complete 6/1/2025 6/30/2025 Project complete.100.00
Deploy city-owned license plate readers and implement policies to allow neighborhood-owned ones.
Quality of Life
License Plate Readers
3
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$10,000.00 $10,000.00 $300.00 $9,700.00 7/24/2025 Parks and
Recreation
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 7/1/2023 1/31/2024 Staff secured a grant opportunity with CA
Volunteers to support expansion of the
Block Leader program. Staff researched
and submitted a proposal with best
practices to encourage engagement with
Block Leaders, which is modeled from the
City of Saratoga.
100.00
1.3 Planning
Phase
Complete 7/1/2023 6/1/2024 Staff have developed a framework to
engage with community members and
encourage recruitment of the Block Leader
Program. Staff have scheduled bi-monthly
focus groups to engage volunteers and
community members.
100.00
1.4 Execution
Phase
Complete 4/1/2024 6/30/2025 Staff is continuing ongoing promotion of
community engagement programs such as
Block Leader organized Personal and
Family Preparedness classes and $300
Block Party grants.
100.00
1.5 Closing
Processes
Complete 6/1/2025 6/30/2025 Council has continued the funding for this
project so this work will continue
operationally.
100.00
Strengthen Block Leader/Neighborhood Watch programs to ensure the leaders are active and expand the
coverage of active neighborhoods.
Quality of Life
Public Safety - Block Leader and Neighborhood Watch
4
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$238,000.00 $238,000.00 $2,704.00 $235,296.00 7/24/2025 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 7/1/2019 10/30/2019 Researched need for ELI developmentally disabled
housing and moderate income housing and determined
possible City locations.
100.00
1.3 Planning Phase Complete 7/1/2021 8/16/2022 Scoped affordable housing project with non-
profits/developers and worked with Public Works to
determine feasibility of project on City sites. Had
Council study session March 15. RFP was released in
August .
100.00
1.4 Procurement
Phase
Complete 2/9/2021 4/15/2025 Two responses to the NOFA were received in Feb 2025
for the Mary Ave and Wolf Rd projects. On Mar 27, 2025
the Housing Commission recommended providing
funding assistance to both projects. On April 15, Council
approved funding for both projects.
100.00
1.5 Design Phase In Progress 12/19/2024 9/30/2025 Staff studied opportunities for preserving expiring BMR
housing and presented options in June 2025. Preserving
BMRs through acquisition was found to be infeasible
with current BMR funds. Mary Ave Villas submitted
development application and study session was held in
July.
75.00
1.6 Execution Phase In Progress 1/31/2023 9/30/2025 Council selected developer through approval of an ENA
for the Mary Avenue Site in February. Developer to
continue community outreach efforts and submit
application. Final step includes entering into Disposition
and Development Agreement by end of 2025. City
Council has authorized $4million in funding for the
development.
50.00
1.7 Closing
Processes
Future 9/30/2025 12/31/2025 Will present final DDA to Council at the end of 2025.
Construction will commence.
0.00
Explore opportunities to preserve existing expiring BMR housing. Develop ELI (Extremely Low Income)
and BMR housing units for Developmentally Disabled individuals (IDD) on City-owned property as well as
the County-owned sites.
Housing
Preserve existing and develop new BMR/ELI Housing
5
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$10,000.00 $10,000.00 $10,000.00 $0.00 7/24/2025 Administrative
Services
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 11/1/2023 9/11/2024 Staff gathered and submitted policies to
the City's internal auditor, Moss Adams, for
review. The auditor issued a report with
recommendations.
100.00
1.3 Execution
Phase
Complete 10/7/2024 3/30/2025 Administrative policies have been approved
by Audit Committee and City Council. In
March, Council directed staff for Moss
Adams to conduct a gap analysis for Council
policies as part of the FY 26 Internal Audit
Work Plan.
100.00
1.4 Closing
Processes
Complete 11/30/2024 6/30/2025 Whole City Policy document was finalized,
compiled, and made available to Council in
April 2025.
100.00
Repeat the 2013 process of compiling and reviewing all City Policies including 1) Administrative and 2)
Council policies and provide recommendations/ updates, e.g. Green Purchasing, Property Acquisition
Public Engagement and Transparency
Whole City Policy Review
6
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$45,000.00 $45,000.00 $45,000.00 $0.00 7/24/2025 Administrative
Services
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 7/1/2023 8/30/2023 Staff reviewed Moss Adams' observations
and recommendations identified in the fiscal
policy inventory gap analysis report.
100.00
1.3 Execution
Phase
Complete 9/1/2023 4/30/2024 All high-risk policies identified in the fiscal
policy inventory gap analysis report by the
City's internal auditor have been revised and
adopted. Staff will continue to finalize edits
to existing policies identified as medium to
low risk.
100.00
1.4 Closing
Processes
Complete 6/30/2024 6/30/2024 Project is complete.100.00
Develop the handbook to ensure standardization of accounting, budget, investment, procurement policies,
procedures, rules and regulations.
Sustainability and Fiscal Strategy
Fiscal Procedures and Policies Handbook
7
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$50,000.00 $50,000.00 $50,000.00 $0.00 7/24/2025 Community
Development
Updates
#
Task Status Task Start Task End Update % Completed
1.2 Procurement
Phase
Complete 7/1/2023 9/30/2024 The City partnered with Santa Clara County
and West Valley Community Services in order
to provide support for the Unhoused with
case management, social services, and with
their vehicle needs. The agreement was fully
expended as of 9/30/2024.
100.00
1.3 Execution
Phase
Complete 7/18/2023 9/30/2024 Throughout FY23-24 the Haven to Home
program gave supportive services and case
management to 97 clients and gave
transportation services to 36 clients. The
Rotating Safe Car Park program served a total
of 27 clients at 2 approved Cupertino sites.
100.00
1.4 Research In Progress 10/1/2024 11/30/2025 The City of Cupertino has joined with other
West Valley Cities to jointly study
opportunities to address issues faced by the
unhoused and will execute a group contract
with GoodCity to conduct the study.
50.00
1.5 Execution
Phase
Complete 10/1/2024 4/2/2025 The City Manager was authorized to sign a
Memorandum of Understanding to execute
the agreement to join the West Valley Cities
joint feasibility study during the April 2, 2025
City Council meeting.
100.00
1.6 Closing
Processes
In Progress 6/30/2025 11/30/2025 The feasibility study continues to be
underway and is expected to be completed
by Fall 2025. Upon completion, the results will
be presented to the City Council for study
session.
50.00
Collaborate and fund jointly with West Valley efforts to address regional needs and find workable support
for the Unhoused.
Housing
Support for the Unhoused
8
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$181,500.00 $181,500.00 $168,500.00 $13,000.00 7/24/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 11/2/2020 7/1/2021 Researched Legal and other requirements if
system is leased, sold or City Operated in
the future.
100.00
1.3 Planning
Phase
Complete 9/21/2021 9/30/2024 Original RFP issued on 12/14/21. RFP
process was canceled on 3/3/22 and then
re-issued in July 2023. Staff presented a new
lease agreement to the City Council in July
2024.
100.00
1.4 Closing
Processes
Complete 8/6/2024 9/30/2024 City Council approved a new 12-year lease
agreement in July. Project is now Complete.
100.00
To analyze and recommend options for the continued operation of the system currently and at the end
of lease with San Jose Water Company in September 2024.
Sustainability and Fiscal Strategy
Municipal Water System FY 23
9
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 7/24/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 7/1/2022 9/30/2022 Researched 5G ordinance regulations in
other cities.
100.00
1.3 Planning
Phase
In Progress 4/1/2023 8/30/2025 Staff is finalizing a muni code update
based on input from City Council. This
update will govern the installation of
wireless small cell facilities within the
Public Right of Way. This will go to
Council by September 2025.
90.00
1.4 Closing
Processes
Future 8/30/2025 8/30/2025 Adopt ordinance 0.00
Update 5G Ordinance
Quality of Life
5G Ordinance
10
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$240,000.00 $240,000.00 $80,834.00 $159,166.00 7/24/2025 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Procurement
Phase
Complete 10/9/2020 4/30/2024 RFP sent out in Oct 2020. Proposals
evaluated and RRM Design Group was
selected for this project, but was put on
hold in October 2023. RRM Design Group
contract terminated in late 2023. Council
approved a new agreement with
Placeworks in April 2024.
100.00
1.3 Outreach In Progress 12/1/2024 7/31/2025 A community meeting was held on
2/10/2025 in hybrid format to discuss why
we need objective standards, how they are
different from subjective standards and
how the community can continue to
engage on this subject. Over 20
participants were in attendance.
80.00
1.4 Design
Phase
Future 7/31/2025 8/30/2025 Prepare and review draft documents
internally.
0.00
1.5 Execution
Phase
Future 9/1/2025 10/31/2025 Project review and approval by Planning
Commission and City Council.
0.00
1.6 Closing
Processes
Future 11/1/2025 11/30/2025 Complete project, publish final documents
on website etc.
0.00
Create objective design standards for residential projects, including ensuring adequate buffers from
neighborhood low‐density residential development
Quality of Life
Residential and Mixed Use Residential Design Standards FY 23
11
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 7/24/2025 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research Complete 1/30/2024 8/30/2024 CIP and CDD staff completed the research
phase by examining multiple Bay Area
jurisdictions.
100.00
1.2 Outreach Complete 9/1/2024 5/31/2025 Study session held at the 9/23/24 Arts
and Culture Commission meeting. Staff
will return in early 2025 with
modifications to the existing policy and
Municipal Code for the Commission's
review. Staff will engage with SVCREATES
to review Commission recommendation.
100.00
1.3 Execution
Phase
In Progress 5/19/2025 7/28/2025 Arts and Culture Commission finalizing
recommendations in Spring 2025.
Afterwards, this will be brought to the
City Council for a First and Second
Reading. Last revision to be approved by
ACC on July 28, 2025.
75.00
1.4 Closing
Processes
Future 9/30/2025 9/30/2025 Muni Code will be updated based on
Council direction.
0.00
Revisit Municipal Code standards for art in public and private development, including the standards in
the Municipal Code and developing an Art‐in‐lieu fee policy.
Quality of Life
Art in Public and Private Areas
12
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 7/24/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Planning
Phase
Complete 7/1/2024 7/1/2024 Staff completed studies on designated
corridors with potentially high
concentration of bikes and peds due to
recent bike or ped related improvements
(Blaney, Bubb, Mary, Prospect, McClellan).
100.00
1.2 Execution
Phase
Complete 7/1/2024 12/31/2024 Staff made adjustment of posted speed
limits in the field for initial streets listed
above.
100.00
1.3 Closing
Processes
In Progress 1/1/2025 11/30/2025 Municipal Code Amendments to be
adopted upon completion of more
comprehensive City-wide study.
30.00
Lower speed limits where feasible pursuant to state adopted Assembly Bill 43.
Transportation
Speed Limit Lowering (AB 43)
13
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 7/24/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Complete
d
1.1 Outreach Complete 7/1/2024 7/1/2024 Staff has been coordinating with VTA,
Sunnyvale, Los Altos, Santa Clara County,
Schools and other stakeholder groups since
12/2023. Project currently funded for 35%
design drawings.
100.00
1.2 Planning
Phase
Complete 7/1/2024 9/11/2024 Completion of current project includes 35%
design drawings. Final comment submittal
of 35% design completed.
100.00
1.3 Closing
Processes
Complete 9/11/2024 1/31/2025 35% drawings completed. VTA is searching
for funding to advance design to the next
phase. Completion of construction is
anticipated 2028. This Work Plan Item is
complete.
100.00
Support collaboration efforts on multi‐jurisdictional projects along Homestead Road that include upgrading
pedestrian and bicycle infrastructure. (The current project phase is focused on preliminary design and is
funded to 35%. Future phases, when funded, will focus on 100% plan design construction).
Transportation
Homestead Bike Lane Study & Safe Routes to School
14
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 7/24/2025 Parks and
Recreation
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 7/1/2024 8/1/2024 City Staff researched similar Poet Laureate
programs from other Bay Area agencies.
100.00
1.3 Execution
Phase
Complete 8/7/2024 12/4/2024 City Staff presented the updated Poet
Laureate Playbook to the Library
Commission and current Poet Laureate for
approval.
100.00
1.4 Closing
Processes
Complete 2/5/2025 6/30/2025 The Library Commission appointed a Poet
Laureate Sub-Committee to facilitate the
recruitment and selection process for next
Poet Laureate using the updated Poet
Laureate Playbook.
100.00
Update the Cupertino Poet Laureate Playbook to streamline processes, outline clear expectations, and
expand applicant qualifications. The playbook has not been updated since 2016.
Quality of Life
Poet Laureate Playbook Update
15
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$50,000.00 $50,000.00 $33,369.45 $16,630.55 7/24/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 1/31/2024 6/1/2025 Staff has completed research and
coordination with neighboring
jurisdictions about policy options for new
buildings. Policy options for existing
buildings are currently being assessed in
partnership with regional jurisdictions and
contractors.
100.00
1.3 Outreach In Progress 8/1/2024 7/31/2025 Workshops and stakeholder calls with
local businesses on existing building
policies have been completed. Residential
outreach campaign and survey in progress
with the support of a contractor.
95.00
1.4 Execution
Phase
Complete 5/1/2024 4/30/2025 Due to recent legal rulings, a Reach Code
replacement for new building
electrification was approved by Council in
September 2024. The code became
effective in April 2025, following CEC an
CBSC approval.
100.00
1.5 Planning
Phase
In Progress 3/1/2025 8/31/2025 Draft policy options for existing buildings
electrification will be developed based on
feedback from community and regional
approach.
75.00
Conduct public outreach, policy research, and coordinate with regional efforts to develop policy options
for electrification of Cupertino's buildings in light of recent legal rulings inhibiting certain electrification
efforts.
Sustainability and Fiscal Strategy
Electrification Study
16
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$200,000.00 $200,000.00 $0.00 $200,000.00 7/24/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Planning
Phase
Complete 10/15/2024 2/7/2025 Staff have finalized internal study 100.00
1.2 Execution
Phase
Complete 2/7/2025 2/28/2025 Staff released the study in February as an
informational memo.
100.00
Develop Recycled Water Feasibility Study. Include Blackberry Farm focus and extension of recycled
water from SCVWD.
Sustainability and Fiscal Strategy
Recycled Water Feasibility Study
17
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$25,000.00 $25,000.00 $0.00 $25,000.00 7/24/2025 Community
Development
Updates
#
Task Status Task Start Task End Update % Completed
1.1 Research Future 1/1/2026 2/28/2026 Staff will do research to determine what
needs to be changed.
0.00
1.2 Procurement
Phase
Future 3/1/2026 4/15/2026 Staff will prepare an RFP for services and
based on responses may need to request
budget amendment from Council to
complete scope of work.
0.00
1.3 Design
Phase
Future 5/15/2026 6/15/2026 Staff will refine contract and scope of work
with selected consultant.
0.00
1.4 Outreach Future 7/1/2026 7/31/2026 Outreach to the public, including the
business community.
0.00
1.5 Design
Phase
Future 8/1/2026 8/31/2026 Staff will work with consultant to determine
what changes may be proposed.
0.00
1.6 Execution
Phase
Future 9/1/2026 11/30/2026 Staff will work with consultant to draft
Ordinances and bring for Council
consideration at a public hearing.
0.00
1.7 Closing
Processes
Future 12/1/2026 1/31/2027 Ordinance may be updated upon Council
direction.
0.00
Update Sign Ordinance.
Quality of Life
Sign Ordinance
18
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$100,000.00 $100,000.00 $0.00 $100,000.00 7/24/2025 City Manager's
Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Procurement
Phase
Complete 5/1/2024 5/14/2024 The City executed an agreement for Real
Estate Project Management Support to
support staff's efforts related to The Rise
construction project.
100.00
1.2 Execution
Phase
Complete 5/15/2024 6/30/2025 The Rise, in coordination with the City
Manager’s Office, is continuing to keep the
community informed as it moves forward
with the next construction phases. Updates
since April have included the import of
over 200,000 cubic yards of clean soil,
enabling final grading work to prepare the
site for roads, infrastructure, and vertical
buildings, daily street sweeping, dust and
noise control, and strict adherence to
environmental and safety standards to
minimize disruption to the surrounding
Cupertino community.
100.00
1.3 Closing
Processes
Complete 6/30/2025 7/24/2025 The City will continue engagement with
this project on an operational basis.
100.00
Improve engagement with stakeholders to ensure progress with construction and reduce barriers.
Quality of Life
The Rise Construction Stakeholder Engagement
19
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$330,000.00 $330,000.00 $282.50 $329,717.50 7/24/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Procurement
Phase
Complete 7/1/2024 12/31/2024 Agreement executed December 2024.100.00
1.2 Execution
Phase
In Progress 1/1/2025 5/31/2026 Phase 1 is complete. Project
recommendations are being developed
and Phase 2 outreach to begin summer
2025.
50.00
1.3 Closing
Processes
Future 6/1/2026 6/30/2026 City Council adoption of plan expected
June 2026.
0.00
This item is a consolidation of existing and new transportation efforts aiming to further goals outlined in
the City's Vision Zero Initiative, including:1) Review and update the bike plan2) Review and update the
pedestrian plan3) Review current Complete Streets Policy and propose adjustments to create a better
interface between all modes of transportation
Transportation
Active Transportation Plan
20
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 7/24/2025 City Manager's
Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 7/1/2023 3/30/2024 Staff researched commission info from other
cities.
100.00
1.3 Outreach Complete 3/5/2024 9/30/2024 Staff surveyed commissioners on new
criteria questions for new applicants.
100.00
1.4 Execution
Phase
Complete 2/1/2024 5/30/2024 Staff presented this item to the City Council
at the 3/5 City Council meeting. At this
meeting, Council adopted amendments to
the Muni Code, Commission resolution, and
Commissioners Handbook.
100.00
1.5 Closing
Processes
Complete 10/1/2024 1/27/2025 New applications were available for new
commissioners with new criteria questions.
This project was completed with a staff
report published for the commission
recruitment on January 27, 2025.
100.00
1. Revised Commissioner’s Handbook to align it with Council Procedures Manual 2. Investigate & report
back on incidents of violations of the Muni Code re: the Commission-Staff relationship 3. Realignment of
Commissioner terms of office 4. Establishment/revision of commissioner qualifications
Public Engagement and Transparency
Commission Governance Reform Package
21
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$50,000.00 $50,000.00 $0.00 $50,000.00 7/24/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 10/5/2022 2/15/2023 Staff completed research on bike rack and
installation requirements
100.00
1.3 Outreach Complete 10/19/2022 4/16/2025 Staff gathered feedback and
recommendations from commissions
100.00
1.4 Planning
Phase
Complete 9/4/2023 4/30/2025 BPC Subcommittee and Rotary finalized
locations for bike racks at parks.
100.00
1.5 Execution
Phase
In Progress 5/1/2025 9/30/2025 Decorative bike racks purchased by Rotary,
to be installed summer 2025. U-shape racks
to be purchased and installed following
installation of decorative racks.
35.00
1.6 Closing
Processes
Future 9/30/2025 12/31/2025 Project will be complete once bike racks are
installed.
0.00
Increase the inventory of bicycle facilities and amenities, such as bike racks, citywide.
Transportation
Bicycle Facilities FY 23
22
#Project Title Project Description Council Goal Est budget (Not including
staff costs)Project Size Lead Department(s)Estimated
Timeline
1
Economic Development for
Retail and Small Businesses
1.1 Streamline permitting process for small businesses
1.2 Retention and recruitment of retail and small businesses: Explore options
to support small businesses/startups, fill empty storefronts, and encourage
entry of new forms of retail to promote revitalization
• Explore more themed events like restaurant week, and other festivals to
bring vitality to Cupertino businesses
• Improve placemaking in the city and the city's revenue stream
1.3 Create a small business council, provide regulatory support.
1.4 Restore the EDC
1.5 Explore a Grants Analyst Position
Quality of Life,
Fiscal Strategy
0.5 FTE will be requested
during proposed budget
1.1: $100,000
1.2: $100,000
1.3: $0
1.4: $0
1.5: $0
100-71-705 750-260
Large Community
Development
Year 1 start
2
Permit Streamlining and
Simplification for Small Home
Upgrades
Develop a suite of improvements to (1) improve access to, and (2) speed the
processing of permits for small home upgrades so as to enhance compliance
and improve overall efficiency. Improve turnaround times. Set SLA' s for staff
and outsourced reviewers, customer service KPI' s, templates to reduce back
and forth, internal staff expertise to reduce consulting expenses.
Quality of Life $250,000
100-71-701 750-261
Medium Community
Development
Year 1 start
Year 2 end
3
Financial, Investment, and
Cashflow Policy Review
Review and assess the City’s investment policy and best practices with an
analysis of quarterly treasurers report.
Establish a cashflow management policy with the goal to reduce the total
percentage in cash from 20% to 2% and to reduce the total percentage in cash
and cash-equivalent to at most 10%, on par with other cities.
Fiscal Strategy $25,000
100-40-400 700-702
Small Administrative
Services
Year 1
4
Defensible Impact Fee Nexus
Study for Traffic Impact Fee,
Retail Impact Fee, BMR Impact
Fee, and Parkland Impact Fee
Conduct nexus studies to review a range of impact fees, such as Traffic Impact
Fee, Retail Impact Fee, BMR Impact Fee, and Parkland Impact Fee, and other
means of offsetting conversion of commercial land uses to residential to
ensure the impact fees are defensible against legal challenges.
Fiscal Strategy $1 Million
100-71-705 750-263
265-72-711 750-263
100-80-800 750-263
100-88-844 750-263
Large City Attorney's
Office
Year 2 Start
5
Water Conservation Policies Reduce irrigation while increasing pollinator supporting vegetation (turf
conversion). Optimize irrigation systems including CUSD use agreement sites.
Environmental
Sustainability
$250,000
100-84-813 750-264
Medium Public Works Year 1 start
Year 2 end
Final FY 2025-2027 City Work Program
ATTACHMENT C
1
6
Enhance Senior Services 6.1 Due to the high cost of senior centers, many seniors have to "age in
place", but do still need services typically provided in senior centers, in
addition to common home maintenance.
6.2 Utilizing the survey results conducted in 2022 and 2023 to meet the needs
of Cupertino seniors
6.3 Consider consultant services similar to Palo Alto or Saratoga Senior Center
to enhance services, while reducing cost to the city.
NOTE: Cupertino Age-Friendly could make a presentation on the result of
2023 survey, in collaboration with the city staff.
NOTE: Successful Aging Solutions & Community Consulting (SASCC), who runs
the Saratoga Senior Center could provide a free gap analysis and feasibility
analysis
Quality of Life $65,000
100-60-601 750-265
Large Parks & Recreation Year 1 start
Year 2 end
7
City Properties: Planning for
Optimal Use
Future planning strategies for Stocklmeir house/garages, Blech House, Blue
Pheasant. Goal of judicial use of city-owned properties. Investigate potential
purchase of CUSD Finch/Phil property. Include the McClellan Barn and the
house at the entrance of Blackberry Farm.
Quality of Life $200,000
100-80-800 750-266
Medium Public Works Year 1 start
Year 2 end
8
5G Ordinance Prepare an ordinance that regulates small cellular facilities in the public right
of way.
Quality of Life $0 Small Public Works Year 1
9
Emergency Operations
Readiness
Review fire, earthquake tornado, active shooter, Tsunami, hazardous
transport accident policies; and ensure EOC is active and functioning with a
permanent position not consultant running the program.
Quality of Life $40,000
100-60-601 750-267
Medium Parks & Recreation Year 1 start
Beyond for
completion.
10
Urban Forest
Program
Create an Urban Forest Master Plan that includes an updated and expanded
tree list which will increase the number of trees, enhance the City's tree
canopy, and promote landscaping throughout the City.
Environmental
Sustainability
$250,000
($110,000 is already
allocated for the tree list
item under the current
CWP.)
100-86-825 750-235
Medium Public Works Year 1 start
Year 2 end
11
Add notifications for SB 330 and
other projects during the
application and approval process
11.1 Consider a community meeting requirement for any major project
application, especially those requiring a general plan amendment, as some
other cities have adopted.
11.2 Consider increasing notification radius from 300 feet to 500 feet (or
even1000 feet for major projects) for any project application, especially those
requiring a general plan amendment.
11.3 Improve notification methods for SB 330 preliminary applications,
streamlined projects, not requiring planning/council approval and other
projects
Public
Engagement
and
Transparency,
Housing
$10,000
100-71-701 750-268
Small Community
Development/CMO
Year 1 start
ATTACHMENT C
2
12
Unhoused Policies Determine best practices for limited budget smaller cities to manage the
unhoused. Review RV practices in surrounding cities for impacts and potential
adoption. Review transitional housing outcomes in surrounding cities. Policies
to include nimble contingency plans.
Quality of Life $100,000
100-72-720 750-269
Large Community
Development
Year 1 start
Year 2 end
13
City Hall Retrofit and City Hall
Annex Renovation including the
EOC
Implement the previously approved 2022 Council plan with EOC migration Quality of Life $0 Small Public Works Year 1
$2,280,000
#Project Title Project Description Council Goal Est budget (Not including
staff costs)Project Size Lead Department(s)Estimated
Timeline
14
Preserve existing and develop
new BMR/ELI Housing
Ongoing CWP Item
Housing $250,000
(Previously Allocated)
100-71-702 750-235
N/A CDD Year 1 start
Year 2 end
15
Residential and Mixed Use
Residential Design Standards
Ongoing CWP Item
Housing, Quality
of Life
$240,000
(Previously Allocated)
100-71-702 750-090
N/A CDD Year 1
16
Speed Limit Lowering (AB 43)
Ongoing CWP Item
Transportation $0 N/A Public Works Year 1
17
Sign Ordinance
Ongoing CWP Item
Quality of Life $200,000
(Previously Allocated)
100-71-702 750-102
N/A CDD Year 1 Start, Year 2
end
18
Active Transportation Plan
Ongoing CWP Item
Transportation $330,000
(Previously Allocated)
100-88-844 750-243
N/A Public Works Year 1
Ongoing CWP Items
Explore opportunities to preserve existing expiring BMR housing.
Develop ELI (Extremely Low Income) and BMR housing units for
Developmentally Disabled individuals (IDD) on City-owned property as well as
the County-owned sites.
Create objective design standards for residential projects, including ensuring
adequate buffers from neighborhood low-density residential development
Lower speed limits where feasible pursuant to state adopted Assembly Bill 43
Update Sign Ordinance
This item is a consolidation of existing and new transportation efforts aiming
to further goals outlined in the City's Vision Zero Initiative, including:
18.1 Review and update the bike plan
18.2 Review and update the pedestrian plan
18.3 Review current Complete Streets Policy and propose adjustments to
create a better interface between all modes of transportation
Total Funding for New Projects
ATTACHMENT C
3
19
Bicycle Facilities
Ongoing CWP Item
Transportation $50,000
(Previously Allocated)
100-88-844 750-219
N/A Public Works Year 1
1,070,000
3,350,000
Increase the inventory of bicycle facilities and amenities, such as bike racks,
citywide.
Total Funding for Ongoing Projects
Total Combined
ATTACHMENT C
4