20-127 Cotton Shires & Associates_Service Order #20 dated 7-15-25 10645 Santa Lucia Rd Development Project - 2026-114Contract/Purchasing Action
Personnel Information
Name Jennifer Chu Department Public Works
Division Development Services Date 07.10.2025
Service Order
Upload Quote
Quote, Description of Project,
Scope of Service, Schedule of
Performance and
Compensation
Geotechnical Review Request - 10645 Santa Lucia Rd.pdf
Service Order Amount $5,000.00
Master Agreement
Number
2021-005 Contract
Start Date
10/05/2020 Contract End
Date
06/30/2026
Firm Name Cotton Shires &
Associates, Inc.
Address 330 Village Ln, Los Gatos, CA
95030, USA
Phone (408) 354-5542
Consultant/Contractor
Name
John Wallace Consultant/Contractor
Email
jwallace@cottonshires.com
Project Name SO 20 10645 Santa
Lucia Rd
Development Project
Project Location 10645 Santa Lucia Rd
Cupertino Project
Manager Name
Jennifer Chu Cupertino Project
Manager Email
jenniferc@cupertino.org
Master Agreement
Maximum
Compensation
$160,000.00 Total Previously
Encumbered to Date
$109,202.78
Encumbrance this
Service Order
$5,000.00 Master Agreement
Unencumbered Balance
$45,797.22
SO GL #100-82-804 700-702 NWS Project Code
Signature
07/15/2025 PDT
Consultant/Contractor Signature Date
07/15/2025 PDT
Manager/Supervisor Signature Date
Appropriation Certification: I hereby certify that an unexpended appropriation is available in the above
fund for the above contract as estimated and that fund are available as of this date of signature.
07/15/2025 PDT
Date: 07/15/2025 PDT
Email: jwallace@cottonshires.com
Date: 07/15/2025 PDT
Email: jenniferc@cupertino.gov
Date: 07/15/2025 PDT
Email: PWMA@cupertino.gov
Management Analyst Signature Date
From:Jennifer Chu, P.E.
To:John Wallace
Subject:RE: Geotechnical Review Request - 10645 Santa Lucia Rd
Date:Thursday, July 10, 2025 11:35:00 AM
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Hi John,
That sounds awful! I’m so sorry you had to go through that and hope you are fully recovered!
Thank you for letting me know and for still being able to meet the July 11th deadline. I received
your review letter and will forward over to the applicant.
Take care,
Jennifer Chu, P.E.
Senior Civil Engineer
Public Works
JenniferC@cupertino.gov
(408) 777-3237
From: John Wallace <jwallace@cottonshires.com>
Sent: Sunday, July 6, 2025 10:42 PM
To: Jennifer Chu, P.E. <JenniferC@cupertino.gov>
Subject: Re: Geotechnical Review Request - 10645 Santa Lucia Rd
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you
recognize the sender and know the content is safe.
Hi Jennifer,
I apologize, I was in and out of the hospital for several weeks and am just getting to
emails (pneumonia, which absolutely wiped me out!)
I think we can still get this to you by the 11th, but will keep you posted
John
On Jun 24, 2025, at 1:09 PM, Jennifer Chu, P.E. <JenniferC@cupertino.gov>
wrote:
Hi John,
Just following up on this –
Can you please confirm receipt and let me know if the target turnaround time of
July 11 works for you? Thank you!
<image002.png>
Jennifer Chu, P.E.
Senior Civil Engineer
Public Works
JenniferC@cupertino.gov
(408) 777-3237
<image004.png><image006.png><image008.png><image010.png><image012.png><image014.png><image016.png>
From: Jennifer Chu, P.E.
Sent: Friday, June 20, 2025 9:56 AM
To: John Wallace <jwallace@cottonshires.com>
Subject: Geotechnical Review Request - 10645 Santa Lucia Rd
Hi John,
I hope all is well with you! For your review, I am sending over plans and
documents for a proposed development project at 10645 Santa Lucia Rd. The
project consists of a new single-family home setback into a hillside with site
retaining walls along the backyard. Please use the link below to access the
submittal material. The owner delayed in providing the $5,000 geotechnical
review fee payment until recently so you’ll notice that the provided documents are
from their recent 4th submittal.
<image017.png> 1st Review (4th Sub)
Can you please confirm receipt and let me know if the target turnaround time of
July 11 works for you? I will follow up with a service order shortly. In the
meantime, please let me know if you have any questions.
Thank you,
<image018.png>
Jennifer Chu, P.E.
Senior Civil Engineer
Public Works
JenniferC@cupertino.gov
(408) 777-3237
<image019.png><image020.png><image021.png><image022.png><image023.png><image024.png><image025.png>
SO 20 10645 Santa Lucia Rd Development
Project - Service Request
Created:07/14/2025
Status:Signed
Transaction ID:b62f87ce-9712-4224-8d2b-5fdef726d422
"SO 20 10645 Santa Lucia Rd Development Project - Service
Request" history
Sundari Pilaka created the document
07/14/2025 5:59:36 PM PDT - IP address 73.202.170.100
Document was emailed to John Wallace
07/14/2025 5:59:37 PM PDT
John Wallace opened the document
07/15/2025 7:44:30 AM PDT - IP address 76.126.119.86:54300
John Wallace signed the document
07/15/2025 7:45:18 AM PDT - IP address 76.126.119.86:54300
Document was emailed to jenniferc@cupertino.gov
07/15/2025 7:45:19 AM PDT
jenniferc@cupertino.gov opened the document
07/15/2025 8:03:25 AM PDT - IP address 64.165.34.3:14282
jenniferc@cupertino.gov signed the document
07/15/2025 8:03:41 AM PDT - IP address 64.165.34.3:43146
Document was emailed to Public Works Management Analyst
07/15/2025 8:03:42 AM PDT
Public Works Management Analyst opened the document
07/15/2025 8:07:12 AM PDT - IP address 64.165.34.3:62276
Public Works Management Analyst signed the document
07/15/2025 8:07:28 AM PDT - IP address 64.165.34.3:62276
Document was successfully signed and filed
07/15/2025 8:07:30 AM PDT