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25-116 HortScience Bartlett Consulting for On-Call Arborist Services FY26Master Professional/Specialized Services Agreement/ Rev. April 2024 Page 1 of 9 MASTER PROFESSIONAL/SPECIALIZED SERVICES AGREEMENT WITH 1. PARTIES This Master Agreement is made by and between the City of Cupertino, a municipal corporation (“City”), and (“Contractor”) a for , and is effective on the last date signed below (“Effective Date”). 2. SERVICES 2.1 Scope of Services. Contractor agrees to provide the Services set forth in the Scope of Services, attached and incorporated here as Exhibit A, on an as-needed basis. The Services must comply with this Agreement and with each Service Order issued by the City’s Project Manager or his/her designee, in accordance with the following procedures, unless otherwise specified in Exhibit A. Contractor further agrees to carry out work in compliance with any applicable local, State, or Federal order regarding COVID-19. 2.2 Service Orders. Before issuing a Service Order, the City Project Manager will request Services in writing and hold a meeting with Contractor to discuss the Service Order. Contractor will submit a written proposal that includes a specific Scope of Services, Schedule of Performance, and Compensation, which the Parties will discuss. Thereafter, City will execute a Service Order Form for the Services, attached and incorporated here as Exhibit B. The Service Order will specify the Scope of Services, Schedule of Performance, Compensation, and any other conditions applicable to the Service Order. Issuance of a Purchase Order is discretionary. The City Project Manager is authorized to streamline these procedures based on the City’s best interests. Contractor will not be compensated for Services performed without a duly authorized and executed Service Order. 2.3 Contractor’s duties and services under this agreement shall not include preparing or assisting the City with any portion of the City’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the City. The City shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor shall cooperate with the City to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement. 3. TIME OF PERFORMANCE 3.1 Term. This Agreement begins on the Effective Date and ends on (“Contract Time”), unless terminated earlier as provided herein. The City’s appropriate department head or City Manager may extend the Contract Time through a written amendment to this Agreement, provided such extension does not include additional contract funds. Extensions requiring additional contract funds are subject to the City’s purchasing policy. HORTSCIENCE BARTLETT CONSULTING Corporation On-Call Arborist Services FY26 HortScience Bartlett Consulting June 30, 2026 On-Call Arborist FY26 Master Professional/Specialized Services Agreement/ Rev. April 2024 Page 2 of 9 3.2 Schedule of Performance. Contractor must deliver the Services within the time specified in each Service Order, and under no circumstances should the Services go beyond the Contract Time. 3.3 Time is of the essence for the performance of all the Services required in this Agreement and in each Service Order. Contractor must have sufficient time, resources and qualified staff to deliver the Services on time. Contractor must respond promptly to each Service Order request. 4. COMPENSATION 4.1 Maximum Compensation. City will pay Contractor for satisfactory performance of the Services a total amount that will based upon actual costs but that will be capped so as not to exceed $ (“Contract Price”), based upon the Scope of Services in Exhibit A and the budget and rates included. The maximum compensation includes all expenses and reimbursements and will remain in place even if Contractor’s actual costs exceed the capped amount. 4.2 Per Service Order. Compensation for Services provided under a Service Order will be based on the rates set forth in the Service Order, which shall not exceed the capped amount specified in the Service Order. 4.3 Invoices and Payments. Except as otherwise provided in a Purchase Order, monthly invoices must state a description of the deliverables completed and the amount due for the preceding month. Thirty (30) days prior to expiration of the Agreement, Contractor must submit a requisition for final and complete payment of costs and pending claims for City approval. Noncompliance with this requirement relieves City of any further payment or other obligations under the Agreement. 5. INDEPENDENT CONTRACTOR 5.1 Status. Contractor is an independent contractor and not an employee, partner, or joint venture of City. Contractor is solely responsible for the means and methods of performing the Services and for the persons hired to work under this Agreement. Contractor is not entitled to health benefits, worker’s compensation, or other benefits from the City. 5.2 Contractor’s Qualifications. Contractor warrants on behalf of itself and its subcontractors that they have the qualifications and skills to perform the Services in a competent and professional manner and according to the highest standards and best practices in the industry. 5.3 Permits and Licenses. Contractor warrants on behalf of itself and its subcontractors that they are properly licensed, registered, and/or certified to perform the Services as required by law and have procured a City Business License, if required by the Cupertino Municipal Code. 5.4 Subcontractors. Only Contractor’s employees are authorized to work under this Agreement Prior written approval from City is required for any subcontractor, and the terms and conditions of this Agreement will apply to any approved subcontractor. 5.5 Tools, Materials, and Equipment. Contractor will supply all tools, materials, and equipment required to perform the Services under this Agreement. 5.6 Payment of Benefits and Taxes. Contractor is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. Contractor 45,000 On-Call Arborist FY26 Master Professional/Specialized Services Agreement/ Rev. April 2024 Page 3 of 9 and any of its employees, agents, and subcontractors shall not have any claim under this Agreement or otherwise against City for seniority, vacation time, vacation pay, sick leave, personal time off, overtime, health insurance, medical care, hospital care, insurance benefits, social security, disability, unemployment, workers compensation or employee benefits of any kind. Contractor shall be solely liable for and obligated to pay directly all applicable taxes, fees, contributions, or charges applicable to Contractor’s business including, but not limited to, federal and state income taxes. City shall have no obligation whatsoever to pay or withhold any taxes or benefits on behalf of Contractor. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement is determined by a court of competent jurisdiction, arbitrator, or administrative authority, including but not limited to the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City, and actual attorney’s fees incurred by City in connection with the above. 6. PROPRIETARY/CONFIDENTIAL INFORMATION In performing this Agreement, Contractor may have access to private or confidential information owned or controlled by the City, which may contain proprietary or confidential details the disclosure of which to third parties may be damaging to City. Contractor shall hold in confidence all City information and use it only to perform this Agreement. Contractor shall exercise the same standard of care to protect City information as a reasonably prudent contractor would use to protect its own proprietary data. 7. OWNERSHIP OF MATERIALS 7.1 Property Rights. Any interest (including copyright interests) of Contractor in any product, memoranda, study, report, map, plan, drawing, specification, data, record, document, or other information or work, in any medium (collectively, “Work Product”), prepared by Contractor in connection with this Agreement will be the exclusive property of the City upon completion of the work to be performed hereunder or upon termination of this Agreement, to the extent requested by City. In any case, no Work Product shall be shown to any third-party without prior written approval of City. 7.2 Copyright. To the extent permitted by Title 17 of the U.S. Code, all Work Product arising out of this Agreement is considered “works for hire” and all copyrights to the Work Product will be the property of City. Alternatively, Contractor assigns to City all Work Product copyrights. Contractor may use copies of the Work Product for promotion only with City’s written approval. 7.3 Patents and Licenses. Contractor must pay royalties or license fees required for authorized use of any third party intellectual property, including but not limited to patented, trademarked, or copyrighted intellectual property if incorporated into the Services or Work Product of this Agreement. 7.4 Re-Use of Work Product. Unless prohibited by law and without waiving any rights, City may use or modify the Work Product of Contractor or its sub-Contractors, prepared or created under this Agreement, to execute or implement any of the following: (a) The original Services for which Contractor was hired; (b) Completion of the original Services by others; On-Call Arborist FY26 Master Professional/Specialized Services Agreement/ Rev. April 2024 Page 4 of 9 (c) Subsequent additions to the original Services; and/or (d) Other City projects. 7.5 Deliverables and Format. Contractor must provide electronic and hard copies of the Work Product, on recycled paper and copied on both sides, except for one single-sided original. 8. RECORDS Contractor must maintain complete and accurate accounting records relating to its performance in accordance with generally accepted accounting principles. The records must include detailed information of Contractor’s performance, benchmarks and deliverables, which must be available to City for review and audit. The records and supporting documents must be kept separate from other records and must be maintained for four (4) years from the date of City’s final payment. Contractor acknowledges that certain documents generated or received by Contractor in connection with the performance of this Agreement, including but not limited to correspondence between Contractor and any third party, are public records under the California Public Records Act, California Government Code section 6250 et seq. Contractor shall comply with all laws regarding the retention of public records and shall make such records available to the City upon request by the City, or in such manner as the City reasonably directs that such records be provided. 9. ASSIGNMENT Contractor shall not assign, sublease, hypothecate, or transfer this Agreement, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of City. Any attempt to do so will be null and void. Any changes related to the financial control or business nature of Contractor as a legal entity will be considered an assignment of the Agreement and subject to City approval. Control means fifty percent (50%) or more of the voting power of the business entity. 10. PUBLICITY / SIGNS Any publicity generated by Contractor for the project under this Agreement, during the term of this Agreement and for one year thereafter, will reference the City’s contributions in making the project possible. The words “City of Cupertino” will be displayed in all pieces of publicity, including flyers, press releases, posters, brochures, public service announcements, interviews and newspaper articles. No signs may be posted, exhibited or displayed on or about City property, except signage required by law or this Contract, without prior written approval from the City. 11. INDEMNIFICATION 11.1 To the fullest extent allowed by law, and except for losses caused by the sole and active negligence or willful misconduct of City personnel, Contractor shall indemnify, defend, and hold harmless City, its City Council, boards and commissions, officers, officials, employees, agents, servants, volunteers, and Contractors (“Indemnitees”), through legal counsel acceptable to City, from and against any and all liability, damages, claims, actions, causes of action, demands, charges, losses, costs, and expenses (including attorney fees, legal costs, and expenses related to litigation and dispute resolution proceedings), of every nature, arising directly or indirectly from this Agreement or in any manner relating to any of the following: On-Call Arborist FY26 Master Professional/Specialized Services Agreement/ Rev. April 2024 Page 5 of 9 (a) Breach of contract, obligations, representations, or warranties; (b) Negligent or willful acts or omissions committed during performance of the Services; (c) Personal injury, property damage, or economic loss resulting from the work or performance of Contractor or its subcontractors or sub-subcontractors; (d) Unauthorized use or disclosure of City’s confidential and proprietary information; (e) Claim of infringement or violation of a U.S patent or copyright, trade secret, trademark, or service mark or other proprietary or intellectual property rights of any third party. 11.2 Contractor must pay the costs City incurs in enforcing this provision. Contractor must accept a tender of defense upon receiving notice from City of a third-party claim. At City’s request, Contractor will assist City in the defense of a claim, dispute, or lawsuit arising out of this Agreement. 11.3 Contractor’s duties under this section are not limited to the Contract Price, workers’ compensation payments, or the insurance or bond amounts required in the Agreement. Nothing in the Agreement shall be construed to give rise to an implied right of indemnity in favor of Contractor against City or any Indemnitee. 11.4 Contractor’s payments may be deducted or offset to cover any money the City lost due to a claim or counterclaim arising out of this Agreement, a purchase order or other transaction. 11.5 Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor, or any other person or entity involved by, for, with, or on behalf of Contractor in the performance of this Agreement. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. 11.6 This Section 11 shall survive termination of the Agreement. 12. INSURANCE Contractor shall comply with the Insurance Requirements, attached and incorporated here as Exhibit C, and must maintain the insurance for the duration of the Agreement, or longer as required by City. City will not execute the Agreement until City approves receipt of satisfactory certificates of insurance and endorsements evidencing the type, amount, class of operations covered, and the effective and expiration dates of coverage. Failure to comply with this provision may result in City, at its sole discretion and without notice, purchasing insurance for Contractor and deducting the costs from Contractor’s compensation or terminating the Agreement. 13. COMPLIANCE WITH LAWS 13.1 General Laws. Contractor shall comply with all local, state, and federal laws and regulations applicable to this Agreement. Contractor will promptly notify City of changes in the law or other conditions that may affect the Project or Contractor’s ability to perform. Contractor is responsible for verifying the employment authorization of employees performing the Services, as required by the Immigration Reform and Control Act. On-Call Arborist FY26 Master Professional/Specialized Services Agreement/ Rev. April 2024 Page 6 of 9 13.2 Labor Laws. Contractor shall comply with all labor laws applicable to this Agreement. If the Scope of Services includes a “public works” component, Contractor is required to comply with prevailing wage laws under Labor Code Section 1720 and other labor laws. 13.3 Discrimination Laws. Contractor shall not discriminate on the basis of race, religious creed, color, ancestry, national origin, ethnicity, handicap, disability, marital status, pregnancy, age, sex, gender, sexual orientation, gender identity, Acquired-Immune Deficiency Syndrome (AIDS,) or any other protected classification. Contractor shall comply with all anti-discrimination laws, including Government Code Sections 12900 and 11135, and Labor Code Sections 1735, 1777, and 3077.5. Consistent with City policy prohibiting harassment and discrimination, Contractor understands that harassment and discrimination directed toward a job applicant, an employee, a City employee, or any other person, by Contractor or Contractor's employees or sub-contractors will not be tolerated. Contractor agrees to provide records and documentation to the City on request necessary to monitor compliance with this provision. 13.4 Conflicts of Interest. Contractor shall comply with all conflict of interest laws applicable to this Agreement and must avoid any conflict of interest. Contractor warrants that no public official, employee, or member of a City board or commission who might have been involved in the making of this Agreement, has or will receive a direct or indirect financial interest in this Agreement, in violation of California Government Code Section 1090 et seq. Contractor may be required to file a conflict of interest form if Contractor makes certain governmental decisions or serves in a staff capacity, as defined in Section 18700 of Title 2 of the California Code of Regulations. Contractor agrees to abide by the City’s rules governing gifts to public officials and employees. 13.5 Remedies. Any violation of Section 13 constitutes a material breach and may result in City suspending payments, requiring reimbursements or terminating this Agreement. City reserves all other rights and remedies available under the law and this Agreement, including the right to seek indemnification under Section 11 of this Agreement. 14. PROJECT COORDINATION City Project Manager. The City assigns as the City’s representative for all purposes under this Agreement, with authority to oversee the progress and performance of the Scope of Services. City reserves the right to substitute another Project manager at any time, and without prior notice to Contractor. Contractor Project Manager. Subject to City approval, Contractor assigns as its single Representative for all purposes under this Agreement, with authority to oversee the progress and performance of the Services. Contractor’s Project manager is responsible for coordinating and scheduling the Services in accordance with City instructions, service orders and the Schedule of Performance. Contractor must regularly update the City’s project manager about the status, progress and any delays with the work. City’s written approval is required prior to Contractor substituting a new Representative which shall result in no additional costs to City. 15. ABANDONMENT OF PROJECT City may abandon or postpone the Project or parts thereof at any time. Contractor will be compensated for satisfactory Services performed through the date of abandonment, and will be given reasonable time to assemble the work and close out the Services. With City’s pre-approval in writing, the time spent in Piu Ghosh Ryan Suttle On-Call Arborist FY26 Master Professional/Specialized Services Agreement/ Rev. April 2024 Page 7 of 9 closing out the Services will be compensated up to a maximum of ten percent (10%) of the total time expended to date in the performance of the Services. 16. TERMINATION City may terminate this Agreement for cause or without cause at any time. Contractor will be paid for satisfactory Services rendered through the date of termination, but final payment will not be made until Contractor closes out the Services and delivers the Work Product. 17. GOVERNING LAW, VENUE, AND DISPUTE RESOLUTION This Agreement is governed by the laws of the State of California. Any lawsuits filed related to this Agreement must be filed with the Superior Court for the County of Santa Clara, State of California. Contractor must comply with the claims filing requirements under the Government Code prior to filing a civil action in court. If a dispute arises, Contractor must continue to provide the Services pending resolution of the dispute. If the Parties elect arbitration, the arbitrator’s award must be supported by law and substantial evidence and include detailed written findings of law and fact. 18. ATTORNEY FEES If City initiates legal action, files a complaint or cross-complaint, or pursues arbitration, appeal, or other proceedings to enforce its rights or a judgment in connection with this Agreement, the prevailing party will be entitled to reasonable attorney fees and costs. 19. THIRD PARTY BENEFICIARIES There are no intended third party beneficiaries of this Agreement. 20. WAIVER Neither acceptance of the Services nor payment thereof shall constitute a waiver of any contract provision. City’s waiver of a breach shall not constitute waiver of another provision or breach. 21. ENTIRE AGREEMENT This Agreement represents the full and complete understanding of every kind or nature between the Parties, and supersedes any other agreement(s) and understanding(s), either oral or written, between the Parties. Any modification of this Agreement will be effective only if in writing and signed by each Party’s authorized representative. No verbal agreement or implied covenant will be valid to amend or abridge this Agreement. If there is any inconsistency between any term, clause, or provision of the main Agreement and any term, clause, or provision of the attachments or exhibits thereto, the terms of the main Agreement shallprevail and be controlling. 22. INSERTED PROVISIONS Each provision and clause required by law for this Agreement is deemed to be included and will be inferred herein. Either party may request an amendment to cure mistaken insertions or omissions of required provisions. The Parties will collaborate to implement this Section, as appropriate. On-Call Arborist FY26 Master Professional/Specialized Services Agreement/ Rev. April 2024 Page 8 of 9 23. HEADINGS The headings in this Agreement are for convenience only, are not a part of the Agreement and in no way affect, limit, or amplify the terms or provisions of this Agreement. 24. SEVERABILITY/PARTIAL INVALIDITY If any term or provision of this Agreement, or their application to a particular situation, is found by the court to be void, invalid, illegal or unenforceable, such term or provision shall remain in force and effect to the extent allowed by such ruling. All other terms and provisions of this Agreement or their application to specific situations shall remain in full force and effect. The Parties agree to work in good faith to amend this Agreement to carry out its intent. 25. SURVIVAL All provisions which by their nature must continue after the Agreement expires or is terminated, including the Indemnification, Ownership of Materials/Work Product, Records, Governing Law and Attorney Fees, shall survive the Agreement and remain in full force and effect. 26. NOTICES All notices, requests and approvals must be sent in writing to the persons below, which will be considered effective on the date of personal delivery or the date confirmed by a reputable overnight delivery service, on the fifth calendar day after deposit in the United States Mail, postage prepaid, registered or certified, or the next business day following electronic submission: To City of Cupertino Office of the City Manager 10300 Torre Ave. Cupertino, CA 95014 Attention: Email: To Contractor: Attention: Email: 27. EXECUTION The person executing this Agreement on behalf of Contractor represents and warrants that Contractor has full right, power, and authority to enter into and carry out all actions contemplated by this Agreement and that he or she is authorized to execute this Agreement, which constitutes a legally binding obligation of Contractor. This Agreement may be executed in counterparts, each one of which is deemed an original and all of which, taken together, constitute a single binding instrument. Piu Ghosh Ryan Suttle PiuG@cupertino.gov rsuttle@Bartlett.com HortScience Bartlett Consulting 2550 Ninth Street, Suite 112, Berkley, CA 94710 On-Call Arborist FY26 Master Professional/Specialized Services Agreement/ Rev. April 2024 Page 9 of 9 IN WITNESS WHEREOF, the parties have caused the Agreement to be executed. CITY OF CUPERTINO A Municipal Corporation By Name Title Date CONTRACTOR By Name Title Date APPROVED AS TO FORM: City Attorney ATTEST: KIRSTEN SQUARCIA City Clerk Date HortScience Bartlett Consulting On-Call Arborist FY26 Matthew Farin Executive Vice President 07/14/2025 Benjamin Fu Benjamin Fu Director of Community Development 07/21/2025 07/21/2025 HortScience│Bartlett Consulting ● Divisions of The F.A. Bartlett Tree Expert Company 2550 Ninth Street Suite 112, Berkeley, CA, 94710, 925.484.0211 ● www.hortscience.com City of Cupertino Scope of Services Update the current City-approved list of privacy protection trees/shrubs. Provide professional input on value of removed trees to determine the replacement tree(s) or in-lieu fee value. Provide best practice standards for required trees due to new development. Peer review applicant-submitted arborist reports. Prepare tree condition reports on behalf of the City for development projects. Evaluate sites post-construction and provide suitability audit reports. Advise City staff on all matters related to construction near and in Tree Protection Zones (TPZ). Monitor contractor grading, root pruning, tree trimming, tree protection fence installation, irrigation, and fertilization/mulching of existing trees during construction, utility trenching in TPZ, and any other construction activities that could affect existing trees. Report on tree conditions, both orally and in written form, and provide an accurate and detailed assessment of trees’ species, size, health, evaluation of root conditions, structure, risk factors, and monetary value. Provide pest and disease diagnostics and provide protection strategies from the physical stress of construction. All documents generated by the Consulting Arborist will be delivered electronically by email unless requested in another format. Supplemental tasks may be assigned as needed. EXHIBIT - A HortScience│Bartlett Consulting ● Divisions of The F.A. Bartlett Tree Expert Company 2550 Ninth Street Suite 112, Berkeley, CA, 94710, 925.484.0211 ● www.hortscience.com Fee Schedule HortScience | Bartlett Consulting June 2025 Fee Schedule Managing Consultants $250.00/hour Consultants $240.00/hour Arborist $200.00/hour Administrative staff $80.00/hour Hourly fees are portal-to-portal. Direct expenses such as reproduction and shipping shall be reimbursed at cost plus 15%. Mileage shall be reimbursed at the latest published IRS rate, currently $0.70 per mile (from Berkeley). City of Cupertino Master Agreement Service Order Exhibit B CITY OF CUPERTINO MASTER AGREEMENT CONSULTANT SERVICES SERVICE ORDER NO. Master Agreement Contract #: Maximum Compensation: Consultant: MA Date: MA End Date: Ph: Project Name: Description: (simple project description if appropriate) Attachment A: Includes Description of Project, Scope of Service, Schedule of Performance and Compensation City Project Management Managing Department:_____________ Project Manager: Fiscal/Budget : Master Agreement Maximum Compensation: Total Previously Encumbered to Date: Encumbrance this Service Order: Master Agreement Unencumbered Balance: Approvals Signatures: Consultant/ Contractor Manager/ Supervisor: Date: Date: Appropriation Certification: I hereby certify that an unexpended appropriation is available in the above fund for the above contract as estimated and that funds are available as of this date of signature City Finance: Date: Management Analyst Firm Name: Address: Contact: SO Acc't #: Project #: PO #: Date: COMM RCI L G NERA L IAB L TYEAELII T IS ENDORSEMENT CHANGES T E POLICY. 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e have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit any one not named in the Schedule. SCHEDULE DESIGNATED ORGANIZATION: DESIGNATED PERSON: ANY PERSON OR ORGANIZATION FOR WHICH THE INSURED HAS AGREED BY WRITTEN CONTRACT EXECUTED PRIOR TO LOSS TO FURNISH THIS WAIVER. INCLUDING: ANY PERSON OR ORGANIZATION FOR WHICH THE INSURED HAS AGREED BY WRITTEN CONTRACT EXECUTED PRIOR TO LOSS TO FURNISH THIS WAIVER. PAGE OFST ASSIGN:1 1 UB-7N781486-24-51-K DATE OF ISSUE: 12-04-24 002 Endorsement Effective Countersigned by Policy No. Premium $Insured Insurance Company Endorsement No. All other terms and conditions of this policy remain unchanged. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. TO DESIGNATED PERSONS OR ORGANIZATIONS NOTICE OF CANCELLATION POLICY NUMBER: ENDORSEMENT WC 99 06 R3 (00) - EMPLOYERS LIABILITY POLICY AND WORKERS COMPENSATION Notice Of Cancellation To Designated Persons Or Organizations Name and Address of Designated Persons or Organizations:Number of Days Notice The following is added to PART SIX – CONDITIONS : SCHEDULE If we cancel this policy for any reason other than non-payment of premium by you, we will provide notice of such cancellation to each person or organization designated in the Schedule below. We will mail or deliver such notice to each person or organization at its listed address at least the number of days shown for that person or organiza- tion before the cancellation is to take effect. You are responsible for providing us with the information necessary to accurately complete the Schedule below. If we cannot mail or deliver a notice of cancellation to a designated person or organization because the name or address of such designated person or organization provided to us is not accurate or complete, we have no responsibility to mail, deliver or otherwise notify such designated person or organization of the cancellation. ONE TOWER SQUARE UB-7N781486-24-51-K HARTFORD CT 06183 019 COMMUNITY DEVELOPMENT DEPARTMENT ATTN: ELLEN YAU 10300 TORRE AVE CUPERTINO CA 95014 THE CITY OF CUPERTINO 30 Page ofDATE OF ISSUE:ST ASSIGN: © 2013 The Travelers Indemnity Company. All rights reserved. 03-07-25 11 © 2016 The Travelers Indemnity Company. All rights reserved. Includes copyrighted material of Insurance Services Office, Inc. with its permission. Page 1 of 1CA T4 74 02 16 PROVISIONS 1.The following is added to Paragraph A.1.c., Who Is An Insured , of SECTION ll – COVERED AUTOS LIABILITY COVERAGE : This includes any person or organization who you are required under a written contract or agreement between you and that person or organization, that is signed by you before the "bodily injury" or "property damage" occurs and that is in effect during the policy period, to name as an additional insured for Covered Autos Liability Coverage, but only for damages to which this insurance applies and only to the extent of that person's or organization's liability for the conduct of another "insured". 2.The following is added to Paragraph B.5., Other Insurance of SECTION IV – BUSINESS AUTO CONDITIONS: Regardless of the provisions of paragraph a. and paragraph d. of this part 5. Other Insurance, this insurance is primary to and non-contributory with applicable other insurance under which an additional insured person or organization is the first named insured when the written contract or agreement between you and that person or organization, that is signed by you before the "bodily injury" or "property damage" occurs and that is in effect during the policy period, requires this insurance to be primary and non-contributory. TC2J-CAP-1005A130-TIL-24 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED – PRIMARY AND NON-CONTRIBUTORY WITH OTHER INSURANCE This endorsement modifies insurance provided under the following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c. Meth d O h rino f S a g If a l o the o he i sura ce pe m t co t i ut ol f t r n n r i s n r b i n by e u l sha e , w i l fo l w t i m t o l oq a r s e wl l o h s e h d a s . Und r th s e ch in ure co t i ut se i a s r n r b e e ua a o n s unt l it ha pa d it a pl ca lq l m u t i s i s p i b e l mt o in ura ce o no e o th l ss re a ns,i i f s n r n f e o m i If a y o th o h r i sura ce do s no pe m tn f e t e n n e t r i co tr bu i n by e u l sha e , we wi l co t i utn i t o q a r s l n r b e by l m t . Und r th s m t o , e ch i sure 'si i s e i e h d a n r sha e is ba e o the ra i o i s a p i a l i ir s d n t o f t p l c b e l m t o in ura ce to th to a a pl ca l li i s of s n e t l p i b e mt f i sura ce o l nsure s.n n f a l i r d P i a y And No -Co trib t ry In u an e If. r m r n n u o s r c Req i ed B Wri te o tracu r y t n C n t 7. If y u spe i i a l a re i a wri t n co t a t oo c f c l y g e n t e n r c r a re m nt tha the i sura ce a fo d d to ag e e t n n f r e n i sure un e hi Co e a e Pa t m st p l nn d d r t s v r g r u a p y o a pri a y ba i , o a pri a y a d no -m r s s r m r n n co tr bu o y ba is, th s i sura ce is pri a y ton i t r s i n n m r a.As i e ch Na e In ure we e the o lf a m d s d r n yo h r in ura ce th t i a a l bl ot e s n a s v i a e t Na e n ure ; ndm d I s d awhi h o e s such n ure a a n m d i sure ,c c v r i s d s a e n d b.Se a a e y to e ch in ure a a n t who cl ip r t l a s d g i s m a ma d we wil no sha e wi h th t o h r in ura cen l t r t a t e s n , i m d o "sui " i b o g ts a e r t s r u h .pro i e ha :vd d t t Tra sfe O i h s O e o ery Ag i s t ers8.n r f R g t f R c v a n t O h(1)The "bo i y i j ry o "pro e ty da a e fod l n u " r p r m g " r To Uswhi h co e a e i so gh o cur ; ndc v r g s u t c s a If the i sure ha ri h s to re o e a l o pa t o a yn d s g t c v r l r r f n(2)The "pe so a a d a v rt sin i j ry for n l n d e i g n u " r pa m n we ha e m d unde thi Co e a e Pa ty e t v a e r s v r g r ,whi h co e a e is so gh i ca se by ac v r g u t s u d n th se ri ht a e tra sfe re t us. he i sure usto g s r n r d o T n d mo fe se t a i co m t e ;f n h t s m i t d do no h ng a te l ss to i p i th m At o r re u st,t i f r o m a r e . u q esubse u nt to the si n ng o tha co tr ct oq e g i f t n a r th i sure wi l bri g "sui " o tra sfe tho e ri h se n d l n t r n r s g ta re m nt by y ug e e o .to us a d h l s e f rce t e .n e p u n o h m P e i m Au i5.r m u d t Wh n We D N t en w9.e o o R e a.We wi l co p t a l p e i m f r h s Co e a el m u e l r m u s o t i v r g If we d ci e n t o r n w h s Co e a e P rt e wi le d o t e e t i v r g a , w lPa t i cco d nce wt ur u e a d a e .r n a r a i h o r l s n r t s m i o de i e to th fi st Na e In ure sho n ina l r l v r e r m d s d w b.Pre i m sho n in th s Co e a e Pa t amu w i v r g r s th De l ra i n wri te no i e o the no r n wae c a t o s t n t c f n e e l a v nce pre i m i a de o i pr m um o l . Ad a m u s p s t e i n y t no l ss th n 0 da s be o e t e e pi a i n da et e a 3 y f r h x r t o t . th clo e o e ch a d t pe i d we wi l co p te s f a u i r o l m u e If no i e is m i e , pro f o m i i g wi l be suffi i nt c a l d o f a l n l c e tth e rn d pre i m fo th t pe i d a d se de a e m u r a r o n n pro f f o i eo o n t c .no i e t th fi st Na e I sure . The du da et c o e r m d n d e t SE TI N V – D F N T O SC O E I I I Nfo a di a d re ro pe ti e p e i m i t e d tr u t n t s c v r m u s s h a e 1."Ad e t se e t" m a s a no i e th t s br a ca t oshown as the due date on the bill. If the sum of v r i m n e n t c a i o d s r pu l she to the ge e a pub i o spe i i m rb i d n r l l c r c f c a k tthe advance and audit premiums paid for the e po i y pe i d is gre te tha the e rn dl c r o a r n a e se m nt a o t y ur go ds, pro u ts o ser i eg e s b u o o d c r vc s fo th purp se o a t a g custo e s or e o f t r m r rpremium, we will return the excess to the first supp rt r . o h p r o e o hi de i i i nNa e nsure .o e s F r t e u p s s f t s f n t o :m d I d c.The fi st Na e In ure m st k e re o d or m d s d u e p c r s f a.No i e th t a e publ she i cl de m t r at c s a r i d n u a e i l pl ce o the Int rn t o oth in o m t o we ne d fo pre i m a d n e e r n sim l re f r a i n e r mu i a co p t ti n a d se d us co i s a such t m sm u a o , n n p e t i e m a s o co m ni a i n; a de n f m u c t o n a we m y re u st.s a q e b.Re a di g we sit s, o l tha pa t o a we si eg r n b e n y t r f b t 6. Rep es n ati nr e t o s th t is a o t y u go d , pro u ts o se vcea b u o r o s d c r r i s fo th pur o e o a t a custo e s or e p s s f t r m r rBy ti g t i p l cy o gre :p n h s o i , y u a e supp rt r i co si e e a a v rt se e to e s s n d r d n d e i m n . Pa e 16 o 21g f CG 1 0 02 1T 0 9© 2017 The Travelers Indemnity Company. All rights reserved. Includes copyrighted material of Insurance Services Office, Inc. with its permission. approach ctin cting electronic acce whichever comes first. such insured Policy Number: TC2J-GLSA-1005A129-TIL-24 a.The stateme nts in the Declarations are accurate and comp lete; b.Those stateme nt s are based upon represe ntation s y ou ma de to us; an d c.We have issued this poli cy in relian ce upon you r represe ntati on s. The unintention al omi ss ion of, or unint en tion al error in, any infor mat ion provi ded by y ou which we relied upon in issuing this policy will not prejudice y ou r rights under this insurance. Howe ve r, this provi sion does not affec t our right to coll ec t add ition al premi um or to exe rcise our rights of cancellat ion or nonrenewa l in ac cordan ce wit h ap pli ca ble insurance law s or regulat ions. Separation Of In sureds Except with respect to the Limi ts of Insurance, and any rights or duties specifically ass igned in this Cove rage Part to the first Name d Insured, this insurance applies: COMM RCI L G NERA L IAB L TYEAELII T IS ENDORSEMENT CHANGES T E POLICY. PL ASE READ IT CAREFULLY.H H E BL ANKET ADDITIONAL INSURED (Incl des Products-Completed Op erations If Required By Conturact) Thi e dorseme t m d fie i suranc e prov ded und er he f l o ing :s n n o i s n i t o l w COMM RCI L G NERA L IAB LI Y COVERA E PARTEAELITG P O ISIONRVS (1)Any "bodily injury","property d am ge"oar "pe sonal injury arising out o the pr ov di g,r "f i nThefolowing i add ed t ols SE TI N II –WHO IS ANCO or f a l re t o prov de,any pro e sionaliuifsINSUEDR: arch te tur al engin eer ng o surv yingic,i r eAny person o o gan zat on that yo agree in arriiu se v ce , ncl ding:r i s i uwriten con ract or agreem nt to in lude a anttecs addi ional i sur ed o thi C ov rage Part i atnnsesn (a)The prep arin ,ap prov ng, or fa li g t ogiin i sured, ut onlynb :prepa e or approv , ma s, sh oprep drawi gs, opin on , reports, sur v y ,n i s e sa.Wi h re pe t to l abi ity f o "bodily injury otscilr"r fi l orders or chan ge orders , or th eed"prope ty dam ge that o curs, or f o "pers o alra"c r n prepa i g, appr ov ng, or f a l n torniiigijuycased b y an o fe se th at is comm ttednr"u f n i , prepa e or app ov ,dr awings andrresubsequent to th e signi ng of that contract or ag ee ent and while th a pa t o the contr a t ormtrfcr spe i i a io s;andcfctn ag ee ent s in e fe t;andrmifc (b)Su er v so y,in pe t on, archi ect ral opirsciturb.If a d only to the ex ent th at such injury o,n t ,r engineerin a t v t e .g c i i i sdamaeis ca sed by a ts o om ssio s o yo ogucrinfur (2)Any "bod i y inju y or "prope ty d am gelr"r a "y ur subco tra tor in th e perfo m nce o "y uoncrafor caused b y "y ur work an in luded in th eo"d cworkto which the wri ten c ont a t or agreemen"t r c t "produ ts-com leted o erat on hazardcppis"appl e . Such p ers on or organiz a ion doe n oistst un ess the wri ten c ont a t o ag ee entltrcrrmqualfyaan ad itional in ur ed with re pect t oisdss the ind ependent a t o om ssions o such spe i i a ly requi escsrifcfclr y u to pr ov de suchoi pe son or organizationr .cov rage f o that addi ional in ured durinertsg the oli y pe iod.p c rTheisuranceprovded to such ad it onal insured isnidi subje t o he o lo ing p ov sions:c t t f l w r i c.The ad itional insur ed m st c om ly with th edup a.If the Lim t o In uran e o thi Cov rage Part fo lowi g dutieisfscfseln s: shown in the De laratio s ex eed t he m nim mcnciu (1)Giv us wri ten no i e as soon a pra tic a leettcscblmtrequied by th e written co tr a t oiisrncr o an "o cur en e o an o fe se whi h m yfcrc"r f n c aageeent,th e i surance pr ov ded t o th ermni re ult i a clai . To t e e x en possible suchsnmhtt,addi ional insured wil be t o suchtl no ice should in l de:t c umnimmrequired lim ts. Fo the purp o e oiuirssf de erm nin whether thi applie , th etigss (a)How,when an where the "o cur en edcrc"m nim m im t requi ed by the wr i ten co tr a t oiulisrtncr or o fe se too pla e;f n k cageeentwillbe co sidered to include th ermn (b)The n am s and addre s e o any inj redessfumnimm lim ts o any Umb el a o Ex essiuifrlrc pe sons an witne s e ;andrdsslabltycovrage requi ed f o the addi ionaliiierrt i sured by th at writ en cont a t o agreem nt.n t r c r e (c)The nature and lo ation o any inj ry ocfurThiprovsion will not incr ea e th e lim t osisisf dama e ari ing out o the "o cur en egsfcrc"i suran e de cribed in Se tioncscn III –Lim t Ofis or o fe se.f nInurance.s (2)If a cla m is ma e or "sui "i brought ag ai stidtsnb.The insur ance prov ded t o such addi ionalit the ad it onal nsureddii:i sured does not ap ly o:n p t CG 2 46 04 19D Pa e 1 o 2gf limited limitation © 2018 The Travelers Indemnity Company. All rights reserved. COMM RCI L G NERA L IAB LITYEAELI (a)Im e ia ely re ord t he spe i i s o themdtccfcf (4)Te der th e de ense and i dem i y o anynfnntf cla m or "suit an the date re eiv d; and cla m or "su i "to any prov der i "d c e i t i o othefr i suran e which woul cov r such addi ionalncdet(b)No i y us a soo a pr acti able an d seetfsnsc i sured f o a lo s we c ov r. Howev r,thisnrseetoitthatwe re eiv wri ten noti e o th ecetcf condi ion d oe not a f ct wheth e th etsferclamor"suit a soon a pra ti ablei"s s c c .i suran e pr ov ded to such addi io alncitn(3)Im e ia ely send us cop es o all legalmdtif i sured i prima y to ot er insuranc ensrhpapesreceivd in c onn e t on with t he claireci m av ila le t o s uch addi ional insur ed whi habtcor"sui ", cooper a e wit us in t hetth cov r that person or a aessivstigaton o se tlem nt o the claim oneirtefr name i sured a d e cribed i Par agraphdnssn 4.,de e se against the "sui ", and o h erwisefntt Ot e In ur an e o Se tionhrsc,f c IV –Com e cialmrcomlywitallpolcy o ditio s.p h i c n n Ge er al ondit on .n C i s Pa e 2 o 2gf CG 2 46 04 19D organization Liability © 2018 The Travelers Indemnity Company. 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MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as: 1. Commercial General Liability (CGL): with coverage at least as broad as Insurance Services Office (“ISO”) Form CG 00 01, with limits no less than $2,000,000 per occurrence, $2,000,000 general aggregate, and $2,000,000 products and completed operations aggregate. The policy shall include a per project or per location general aggregate endorsement as broad as CG 25 03 or CG 24 04. If a per project/location endorsement is not available, the limit of the general aggregate shall be doubled. a. It shall be a requirement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be made available to the Additional Insured and shall be (i) the minimum coverage/limits specified in this agreement; or (ii) the broader coverage and maximum limits of coverage of any insurance policy, whichever is greater. b. Additional Insured coverage under Contractor's policy shall allow and be endorsed "primary and non- contributory," will not seek contribution from City’s insurance/self-insurance, and shall be at least as broad as the most recent edition of ISO CG 20 01. c. The limits of insurance required may be satisfied by a combination of primary and umbrella or excess liability insurance, provided each policy follows form of the underlying policy and complies with the requirements set forth in this Contract. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary basis for the benefit of City. The City’s own insurance or self-insurance shall not be called upon. 2. Automobile Liability: Coverage shall be provided using ISO Form Number CA 00 01 (or equivalent) covering any auto (Code 1), or if Contractor has no owned autos, hired (Code 8) and non-owned autos (Code 9), with limits no less than $1,000,000 each accident for bodily injury and property damage. Not required. Consultant shall be fully remote and not use automobiles to provide the service. In the event Consultant uses an automobile or automobiles in the operation of its business to provide services under this Agreement, the Consultant shall, prior to such use, provide the City with evidence of Business Automobile Liability insurance coverage in the amount required under this Section 2 for owned, non-owned and hired autos (any auto-Symbol 1), or if Consultant does not own autos (hired autos-Symbol 8 and non-owned autos-Symbol 9). Evidence shall be provided with a Certificate of Insurance, along with an additional insured endorsement in favor of the City, primary and non-contributory coverage and endorsement, and waiver of subrogation coverage and endorsement under the policy prior to the use of any automobile. Consultant has provided written confirmation that it does not own any autos. Consultant shall provide coverage for hired autos-Symbol 8 and non-owned autos-Symbol 9. Primary and Non- Contributory coverage and Waiver of Subrogation coverage is waived under the Automobile Liability hired and non-owned only coverage. In the event Consultant uses an owned automobile or automobiles in the operation of its business to provide services under this Agreement, the EXHIBIT C Insurance Requirements Professional/Specialized Services Agreement Insurance Requirements for Professional/Specialized Services Agreement 2 Version: May 2025 Consultant shall, prior to such use, provide the City with evidence of Business Automobile Liability insurance coverage in the amount required under this Section 2 for owned, non-owned and hired autos (any auto-Symbol 1). In lieu of Business Automobile Liability, Consultant shall maintain throughout the term of this Agreement and provide the City with evidence (including the policy Declarations Page) of personal automobile insurance coverage in accordance with the laws of the State of California. As available under the policy, evidence shall be provided with the Certificate of Insurance, along with an additional insured endorsement in favor of the City, primary and non-contributory coverage and endorsement, and waiver of subrogation coverage and endorsement. City approval of coverage is required prior to commencement of services. 3. Workers’ Compensation: As required by the State of California, with Statutory Limits, and Employer’s Liability Insurance of no less than $1,000,000 each accident / disease. Not required. Consultant has provided written verification of no employees. 4. Professional Liability for professional acts, errors and omissions, if applicable and as appropriate to Consultant’s profession, with limits no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. If written on a claims-made basis form: a. The Retroactive Date must be shown and must be before the Effective Date of the Contract. b. Insurance must be maintained for at least five (5) years after completion of the Services. c. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Contract Effective Date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of the Services. OTHER INSURANCE PROVISIONS The aforementioned insurance policies shall contain, be endorsed and have the following conditions and provisions: Additional Insured Status The City of Cupertino, its City Council, officers, officials, employees, agents, and volunteers (“Additional Insureds”) are to be covered and endorsed as additional insureds on Contractor’s CGL and automobile liability policies. General Liability coverage shall be in the form of an endorsement to Contractor’s insurance (at least as broad as ISO Form CG 20 10 (11 85) or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms, if a later edition is used. Primary and Non-Contributory Coverage Except for Workers’ Compensation, coverage afforded to City/Additional Insureds shall allow and be endorsed primary with coverage at least as broad as the most recent edition of ISO CG 20 01 as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents, and volunteers shall be excess of Contractor’s insurance and shall not contribute to it. Notice of Cancellation Each insurance policy shall state that coverage shall not be canceled or allowed to expire, except with written notice to City 30 days in advance or 10 days in advance if due to non-payment of premiums. If a carrier will not provide the required notice of cancellation or policy modification, the Contractor shall provide written notice to the City of a cancellation or policy modification no later than 30 days in advance or 10 days in advance if due to non-payment of premiums. Waiver of Subrogation Contractor waives any right to subrogation against City/Additional Insureds for recovery of damages to the Insurance Requirements for Professional/Specialized Services Agreement 3 Version: May 2025 extent said losses are covered by the insurance policies required herein. Specifically, the General Liability, Automobile Liability and Workers’ Compensation policies shall allow and be endorsed with a waiver of subrogation in favor of City for all work performed by Contractor, its employees, agents and volunteers. This provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. Deductibles and Self-Insured Retentions Any deductible or self-insured retention must be declared to and approved by the City (Insert on the Certificate of Insurance, if zero, insert “$0”). At City’s option, either: the insurer must reduce or eliminate the deductible or self-insured retentions as respects the City/Additional Insureds; or Contractor must show proof of ability to pay losses and costs related investigations, claim administration and defense expenses. The policy shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the insured or the City. Acceptability of Insurers Insurance shall be placed with insurers admitted in the State of California and with an AM Best rating of A-VII or higher. Verification of Coverage Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the policies effecting the coverage required by this Contract), and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City prior to commencing the Services. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor’s obligation to provide them. City retains the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Subcontractors Contractor shall require and verify that all subcontractors maintain insurance required herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13. Higher Insurance Limits If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City shall be entitled to coverage for the higher insurance limits maintained by Contractor. Adequacy of Coverage City reserves the right to modify these insurance requirements/coverage based on the nature of the risk, prior experience, insurer or other special circumstances, with not less than ninety (90) days prior written notice. Insurance coverage shall not limit Contractor’s duties to indemnify, defend and hold City harmless. City reserves the right to modify these requirements based on the nature of the risk, prior experience, insurer, coverage or other special circumstances. On-Call Arborist Services FY26 Final Audit Report 2025-07-21 Created:2025-07-11 By:Webmaster Admin (webmaster@cupertino.org) Status:Signed Transaction ID:CBJCHBCAABAAjeZ9zF1hdKoQZJmDnUHmdKFjEfamK7m3 "On-Call Arborist Services FY26" History Document created by Webmaster Admin (webmaster@cupertino.org) 2025-07-11 - 9:41:42 PM GMT- IP address: 35.229.54.2 Document emailed to Araceli Alejandre (aracelia@cupertino.org) for approval 2025-07-11 - 9:45:41 PM GMT Email viewed by Araceli Alejandre (aracelia@cupertino.org) 2025-07-11 - 9:45:49 PM GMT- IP address: 54.242.142.50 Document approved by Araceli Alejandre (aracelia@cupertino.org) Approval Date: 2025-07-11 - 10:25:19 PM GMT - Time Source: server- IP address: 71.202.76.156 Document emailed to contracts@bartlett.com for signature 2025-07-11 - 10:25:21 PM GMT Email viewed by contracts@bartlett.com 2025-07-12 - 5:33:14 AM GMT- IP address: 172.226.200.13 Signer contracts@bartlett.com entered name at signing as Matthew Farin 2025-07-14 - 12:38:47 PM GMT- IP address: 32.211.193.114 Document e-signed by Matthew Farin (contracts@bartlett.com) Signature Date: 2025-07-14 - 12:38:49 PM GMT - Time Source: server- IP address: 32.211.193.114 Document emailed to Michael Woo (michaelw@cupertino.org) for signature 2025-07-14 - 12:38:51 PM GMT Email viewed by Michael Woo (michaelw@cupertino.org) 2025-07-14 - 12:39:00 PM GMT- IP address: 13.221.153.210 Document e-signed by Michael Woo (michaelw@cupertino.org) Signature Date: 2025-07-14 - 3:50:23 PM GMT - Time Source: server- IP address: 174.198.7.145 Document emailed to Benjamin Fu (benjaminf@cupertino.org) for signature 2025-07-14 - 3:50:25 PM GMT Email viewed by Benjamin Fu (benjaminf@cupertino.org) 2025-07-14 - 3:50:44 PM GMT- IP address: 13.220.4.193 Email viewed by Benjamin Fu (benjaminf@cupertino.org) 2025-07-21 - 3:51:12 PM GMT- IP address: 3.216.94.165 Document e-signed by Benjamin Fu (benjaminf@cupertino.org) Signature Date: 2025-07-21 - 5:14:14 PM GMT - Time Source: server- IP address: 64.165.34.3 Document emailed to Kirsten Squarcia (kirstens@cupertino.org) for signature 2025-07-21 - 5:14:16 PM GMT Email viewed by Kirsten Squarcia (kirstens@cupertino.org) 2025-07-21 - 5:14:24 PM GMT- IP address: 54.211.185.82 Document e-signed by Kirsten Squarcia (kirstens@cupertino.org) Signature Date: 2025-07-21 - 11:04:43 PM GMT - Time Source: server- IP address: 104.28.123.91 Agreement completed. 2025-07-21 - 11:04:43 PM GMT