09-047 CDBG, Senior Adults Legal Assistance COMMUNITY DEVELOPMENT BLOCK GRANT
CITY/NON-PROFIT CONTRACT
(PUBLIC SERVICES)
THIS Contract is entered into pursuant to the Catalog of Federal Domestic Assistance
(CFDA) 14.218 by and between the CITY OF C'UPERTINO, a political subdivision of the
State of California (hereinafter "CITY"), and
SENIOR ADULTS LLGAL ASSISTANCE
a non-profit corporation (hereinafter "CORPORt~~TION"). The allocation of funds pursuant to
this Contract will be a loan or a grant. If the allocation is a loan, then Exhibit H (the Loan
Agreement) will be attached hereto and become part of this Contract by this reference as though
fully set forth herein. CITY approved the allocation and disbursement of Community
Development Block Grant (hereinafter "CDBG") funds to CORPORATION on Anri115.2008.
WITNESSI:TH
WHEREAS, CITY has applied for and received CDBG Entitlement Program funds
(hereinafter "PROGRAM") from the United States Department of Housing and Urban
Development (hereinafter "HUD") as an entitleme:nt jurisdiction pursuant to the provisions of
Title 1 of the Housing and Community Development Act of 1974, Public Law 93-383 as
amended; and,
WHEREAS, CITY has agreed to the use b.,~ CORPORATION, as a subrecipient for
eligible public service activities, of a portion of CITY'S CDBG entitlement for the Project as
described below to be operated within CITY and v~ill benefit low and very low-income
households or meet another National Objective of the CDBG Program;
NOW, THEREFORE, the parties agree as follows;
I. PROJECT
CITY agrees to allocate a portion of its cun~ent CDBG entitlement, and/or program
income as defined in 24 CFR 570 Subpart J, "Grant Administration," to CORPORATION as a
subrecipient, being the sum of Nine Thousand Seven Hundred Seventeen and No Cents
9 717.00 for the purpose of implementing the CORPORATION'S project (hereinafter
"Project"), as more particularly described in numerous exhibits marked as noted herein, attached
to this Contract, incorporated by this reference, as though fully set forth, as follows: Exhibit "A"
(Project Description), Exhibit "B" (Project Work Plan), Exhibit "C" (Proposed Implementation
Time Schedule), Exhibit "D" (Project Budget), Exhibit "E" (Certifications), Exhibit "F"
(Assurances), Exhibit "G" (Indemnity and Insurance Requirements), Exhibit "H" (Loan
Agreement) if applicable, and Exhibit "I" (Contracting Principles Documents).
IL TERM
A. The purpose of this Contract is for the CITY to disburse CDBG funds for eligible
activities. Unless amended prior to its expiration, the term of this Contract for disbursement
purposes will begin on July 1, 2008 and will end on June 30, 2009 unless terminated earlier
pursuant to Section VI or Section VII of this Contract.
B. The term of the expenditure by CORPORATION of the allocation provided for herein
will begin on July 1, 2008 and terminate on the earliest of the following dates as set forth herein:
June 30.2009, or later date per amendment to this Contract; or upon the termination date
established pursuant to Section VI or Section VII of this Contract.
C. If the allocation is a loan, then the terms of the Loan Agreement (which is different from
the term of this Contract) shall be as specified therein (see Exhibit H, if applicable).
D. If the allocation is a grant for the purpose of acquiring real property, the term of Project
compliance will be as specified in Section VIII paragraph C. below.
III. SECOND YEAR RENEWAL OPTIONS
The term of this Contract may be extended y an amendment to disburse the CITY'S CDBG funds
authorized by HUD for the fiscal year subsequent to the initial term of this Contract, contingent
on the following requirements and process:
A. Receipt of written authorization by CITY from the U.S. Department of Housing and
Community Development (HUD) to expend funds for the purposes of this Contract;
B. CITY'S appropriation of funds for this Project effective until July 1, 2009;
C. CORPORATION' S satisfactory performance, as determined by the CITY, of all its
obligations as stated in this Contract for the period July 1, 2008 through June 30, 2009;
D. Submission to CITY of Proof of Insurance for the period July 1, 2009 through June 30,
2010.
IV. OBLIGATIONS OF CORPORATION
A. Organization of CORPORATION. CORPORATION will:
1. Provide CITY with copies of the following documents, evidencing filing with
the appropriate governmental agency:
a) Its Articles of Incorporation under the laws of the State of California;
b) A copy of the current Bylaws of CORPORATION;
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c) Documentation of its Internal Revenue Service non-profit status;
d) Names and addresses of the current Board of Directors of
CORPORATION; and,
e) An adopted copy of CORPORATION'S personnel policies and
procedures.
2. During the Contract term, immediately report any changes, subsequent to the
date of this Contract, in CORPORATION1' S Articles of Incorporation, Bylaws, Board of
Directors, personnel policies and procedures, or tax exempt status to DIRECTOR.
3. Maintain no member of its Board of Directors as a paid employee, agent,
independent contractor, or subcontractor Under this Contract.
4. Open to the public, meetings of its Board of Directors, if required by
California's open meeting laws, except meetings, or portions thereof, dealing with
personnel or litigation matters or as othervrise provided by law.
5. Keep minutes of all its regular and special meetings.
6. Comply with all provisions of California and Federal Non-Profit Corporation
Laws.
B. Program Performance by CORPORATIOI\f. CORPORATION shall:
1. Conduct the PROGRAM within the City of Cupertino, for the purpose of
benefiting low and very low-income households.
2. File quarterly reports as required by CITY on the type and number of services
rendered through the operation of the PROGRAM, and a description of the beneficiaries
of these services, and which reports will ev;~luate the manner in which the PROGRAM is
achieving its objectives and goals accordin€; to the standards established by CITY. The
progress reports will be due ten days after the close of each reporting period and must
cover the three months immediately preceding the date on which the report is filed.
3. Coordinate its services with other existing organizations providing similar
services in order to foster community cooperation and to avoid unnecessary duplication of
services.
4. Seek out and apply for other sour~;es of revenue in support of its operation or
services from local, state, federal and private sources and, in the event of receipt of such
award, inform CITY within ten days.
5. Include an acknowledgement of CITY funding and support on
CORPORATION stationery and on all appropriate project-related publicity and
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publications using words to the effect: "funded in whole or in part by the City of
Cupertino through the Housing and Community Development Act of 1974, as amended."
6. CORPORATION agrees it will carry out the principles as provided in
Presidents Executive Order 11246 of September 24, 1965.
7. CORPORATION will comply with Section 281 of the National Affordable
Housing Act.
8. "Section 3" Clauses.
a. Compliance. Compliance with the provisions of Section 3, the
regulations set forth in 24 CFR 135, and all applicable rules and orders issued hereunder
prior to the execution of this Contract, shall be a condition of the federal financial
assistance provided under this Contract and binding upon the CITY, the
CORPORATION, and any sub-recipients. Failure to fulfill these requirements shall
subject the CITY, the CORPORATION, and any sub-recipients, their successors and
assigns, to those sanctions specified by the Contract through which federal assistance is
provided. The CORPORATION certifies and agrees that no contractual or other
disability exists which would prevent compliance with these requirements. The
CORPORATION further agrees to comply with these "Section 3" requirements and to
include the following language in all subcontracts executed under this Contract:
"The work to be performed under the Contract is a project assisted under a program
providing direct federal financial assistance from HCTD and is subject to the requirements
of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C.
1701. Section 3 requires that to the greatest extent feasible opportunities for training and
employment be given to lower income residents of the project area and agreements for
work in connection with the project be awarded to business concerns which are located
in, or owned in substantial part by persons residing in, the areas of the project."
The CORPORATION certifies and agrees that no contractual or other disability
exists which would prevent compliance with the requirements.
b. Notifications. The CORPORATION agrees to send to each labor
organization or representative of workers with which it has a collective bargaining
agreement or other agreement or understanding, if any, a notice advising said labor
organization or worker's representative of its commitments under this Section 3 clause
and shall post copies of the notice in conspicuous places available to employees and
applicants for employment or training.
c. Subcontracts. The CORPORATION will include this Section 3 clause in
every subcontract and will take appropriate action pursuant to the subcontract upon a
finding that the sub-Subrecipient is in violation of regulations issued by CITY. The
CORPORATION will not subcontract with any sub-Subrecipient where it has notice or
knowledge that the latter has been found in violation of regulations under 24 CFR 135
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and will not let any subcontract unless th~~ sub-Subrecipient has first provided it with a
preliminary statement of ability to comply with the requirements of these regulations.
C. Fiscal Responsibilities of CORPORATIC?N. CORPORATION will:
1. Appoint and submit the name of a fiscal agent who will be responsible for the
financial and accounting activities of CORPORATION, including the receipt and
disbursement of CORPORATION funds. The CITY must immediately be notified in
writing of the appointment of any new fis~~al agent and that agent's name.
2. If the term of this Contract is eactended by an amendment for a second fiscal
year, submit a satisfactory Audit within 150 days of CORI'ORATION's fiscal year
encompassed by the first year of this Contract.
3. Comply with the requirements ~tnd standards of Title 24 Code of Federal
Regulations, Part 570 of the Housing and l;Jrban Development regulations concerning
CDBG and all federal regulations and policies issued pursuant to these regulations and
OMB Circular No. A-122 "Cost Principle:, for Non-Profit Organizations, and with the
following Attachments to OMB Circular A; 110:"
a) Attachment A, "Cash Depositories," except for paragraph 4 concerning
deposit insurance;
b) Attachment B, "Bonding and Insurance;"
c) Attachment C, "Retention and (:ustodial Requirements for Records", except
that in lieu of the provisions in paragraph 4, the retention period for records
pertaining to individual CDBG activities starts from the date of submission of the
annual performance and evaluation :report, as prescribed in 570.507, in which the
specific activity is reported on for th e final time;
d) Attachment F, "Standards for Financial Management Systems;"
e) Attachment H, "Monitoring and Reporting Program Performance,"
paragraph 2;
f) Attachment N, "Property Management Standards," except for
paragraph 3 concerning the standards for real property, and except that paragraphs
6 and 7 are modified so that:
i) In all cases in which perso»al properly is sold, the proceeds shall be
program income, and
ii) Personal property not needed by the CORPORATION for CDBG
activities will be transferred to the recipient for the CDBG PROJECT or
will be retained after compen;;ating the recipient; and
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g) Attachment O, "Procurement Standards."
3. Comply with the audit requirements of OMB Circular A-133 which require
compliance with the Single Audit Act for any non-profit agency expending $500,000 or
more of federal funds for the fiscal year.
4. Document all PROJECT costs by maintaining records in accordance with
Section III, Paragraph D below.
5. Submit to the CITY, based on an agreed upon schedule, a request for payment,
together with all supporting documentation. Invoices requesting disbursements submitted
after the expiration of the Contract will be honored only for eligible charges incurred
during the Contract term. All invoices must be submitted by the Contract expiration date
or within such other time period specified by the CITY for this Contract term. Funds not
disbursed will be returned to the Competitive Housing Pool for future reallocation.
6. Certify current and continuous insurance coverage, subject to CITY approval
and in accordance with requirements as outlined in Exhibit G, "Indemnity and Insurance
Requirements."
7. Items 1) through 6) above are express conditions precedent to disbursement of
any CITY funding and failure to comply with these conditions will, at discretion of CITY,
result in suspension of funding or termination of this Contract.
8. If CORPORATION does not use CDBG funds in accordance with the
requirements of this Contract, CORPORATION is liable for repayment of all disallowed
costs. Disallowed costs may be identified through audits, monitoring or other sources.
CORPORATION is required to respond to any adverse findings which may lead to
disallowed costs subject to provisions of OMB Circular A-122, "Cost Principles for Non-
Profit Organizations."
D. Establishment and Maintenance of Records. CORPORATION shall:
1. Maintain complete and accurate records of all its transactions including, but
not limited to, contracts, invoices, time cards, cash rec~
iopte, voauncd all other pertinentks,
bank statements, client statistical records, personnel, p p rty
records sufficient to reflect properly (a) all direct and indirect costs of whatever nature
claimed to have been incurred or anticipated to be incurred to perform this Contract or to
operate the PROJECT, and (b) all other matters covered by this Contract.
2. Maintain client data demonstrating client eligibility for services provided for
the Project. Such data will include, but not be limited to, client name, address, income
level or other basis for determining eligibility, and description of service provided. Such
information will be made available to CITY monitors for review upon request.
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E. Preservation of Records. CORPORATION will preserve and make available its records:
1. Until five years following date of final payment of this contract, or
2. For such longer period, if any ~~s is required by applicable law; or
3. If this Contract is completely or partially terminated, the records relating to the
work terminated will be preserved and made available for a period of five years from the
date of termination.
F. Examination of Records and Facilities. At any time during normal business hours, and as
often as may be deemed necessary, CORPORATION agrees that HUD and the CITY, and/or any
duly authorized representatives may until expiration of (a) five yeazs after final payment under
this Contract, (b) five years from the date of termination of this Contract, or (c) such longer
period as may be described by applicable law, have access to and the right to examine its plants,
offices and facilities used in the performance of trus Contract or the operation of the PROJECT,
and all its records with respect to the PROJECT and all matters covered by this Contract.
CORPORATION also agrees that CITY or any duly authorized representatives will have the
right to audit, examine, and make excerpts or transactions of and from, such records and to make
audits of all contracts and subcontracts, invoices, payrolls, records of personnel, conditions of
employment, materials and all other data relating to the PROJECT and matters covered by this
Contract. CORPORATION will be notified in advance that an audit will be conducted.
CORPORATION will be required to respond to arty audit findings, and have the responses
included in the final audit report. The cost of any :such audit will be borne by CITY.
G. Compliance with Law. CORPORATION will become familiar and comply with and
cause all its subcontractors, independent contractors, and employees, if any, to become familiaz
and comply with all applicable federal, state and local laws, ordinances, codes, regulations and
decrees including, but not limited to, those federal .rules and regulations, executive orders, and
statutes identified in Exhibit F ("Assurances"). Specifically, CORPORATION must comply with
the requirements and standards of OMB Circular No. A-122, "Cost Principles for Non-Profit
Organizations", and the attachments to 'OMB Circulaz No. A-110 as described in section
III. OBLIGATIONS OF CORPORATION C. Fiscal Responsibilities of CORPORATION.
H. Suspension and Termination. In accordance; with 24 CFR 85.43, suspension or
termination of this Contract may occur if the CORPORATION materially fails to comply with
any term of the awazd, and that the award may be terminated for convenience in accordance with
24 CFR 85.44.
I. Reversion of Assets. Upon expiration or termination of this Contract, or in the event
HUD cancels the PROGRAM for any reason, the CORPORATION will transfer to the CITY any
CDBG funds on hand at the time of expiration and piny accounts receivable attributable to the use
of CDBG funds. Any real property under the CORF'ORATION's control that was acquired or
improved in whole or in part with CDBG funds (including CDBG funds provided to
CORPORATION in the form of a loan) in excess of $25,000 must be:
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1. Used to meet one of the national objectives stated in Title 24 CFR part 570.208 for a
period of five years after expiration of this Contract, or for such longer period of time as
required by the CITY; or,
2. Reimburse the CITY an amount equal to the current market value of the property, less
any portion of the value attributable to expenditures of non-CDBG funds for acquisition
of, or improvement to, the property (reimbursement is not required after the period of
time specified in I. 1. above).
IV. OBLIGATIONS OF CITY
A. Method of Payment. During the term of this Contract, CITY shall disburse CDBG funds
to CORPORATION on a reimbursement basis unless otherwise provided herein for all allowable
costs and expenses incurred in connection with the PROJECT, not to exceed the total sum of
Nine Thousand Seven Hundred Seventeen Dollars and No Cents ($9 717.00 . CITY may, at
any time in its absolute discretion, elect to suspend or terminate payment to CORPORATION, in
whole or in part, pursuant to this Contract based on CORPORATION' Snon-compliance,
including, but not limited to, incomplete documentation of expenses, failure to substantially meet
goals and objectives as required in Exhibit B, ("Project Work Plan"), failure to submit adequate
progress reports as required herein or oe ero the refusal by CORPORATION to accept any tion
VI, Paragraph B of this Contract or bas
additional conditions that may be imposed by HLTD at any time, or based on the suspension or
termination of the grant to CITY made pursuant to the Housing and Community Development
Act of 1974, as amended.
V. PROGRAM COORDINATION
A. CITY. The CITY Executive will assign a single DIRECTOR for CITY who will render
overall supervision of the progress and performance of this Contract by CITY. All services
agreed to be performed by CITY will be at the overall direction of the DIRECTOR.
B. CORPORATION. As of the date hereof, CORPORATION has designated Georgia Bacil
to serve as EXECUTIVE DIRECTOR and to assume overall responsibility for the progress and
execution of this Contract. The CITY will be immediately notified in writing of the appointment
of a new EXECUTIVE DIRECTOR.
C. NOTICES. All notices or other correspondence required or contemplated by this
Contract shall be sent to the parties at the following addresses:
CITY: Attention: Vera Gil
Housing Services Division
Community Development Department
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
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CORPORATION: Georgia Bacil
Executive Director
Senior Adults Lef?.al Assistance
Corporation
160 E. Vi~inia Street, Suite 260
Address of Corporation
San Jose, CA 95112
City, State, ZIP
All notices will either be hand delivered or sent by United States mail, registered or certified,
postage prepaid. Notices given in such a manner will be deemed received when hand delivered
or seventy-two (72) hours after deposit in the United States mail. Any party may change his or
her address for the purpose of this section by giving five days written notice of such change to
the other party in the manner provided in this section.
VI. CONTRACT COMPLIANCE
A. Monitoring and Evaluation of Services. Evaluation and monitoring of the PROJECT
performance is the mutual responsibility of both CITY and CORPORATION. CORPORATION
must furnish all data, statements, records, information and reports necessary for DIRECTOR to
monitor, review and evaluate the performance of tl'7e PROJECT and its components. CITY will
have the right to request the services of an outside agent to assist in any such evaluation. Such
services shall be paid for by CITY.
B• Contract Noncompliance. If CORPORATION fails to comply with any provision of this
Contract; CITY will have the right to require corrective action to enforce compliance with such
provision as well as the right to suspend or terminate this Contract. Examples of noncompliance
include, but are not limited to:
1. If CORPORATION (with or without knowledge) has made any material
misrepresentation of any nature with respect to any information or data furnished to CITY
in connection with the PROJECT.
2. If there is pending litigation with respect to the performance by CORPORATION if
any of its duties or obligations under this Contract, which may materially jeopardize or
adversely affect the undertaking of or the carrying out of the PROJECT.
3. If CORPORATION has taken any action pertaining to the PROJECT, which action
required CITY approval, and such approval •was not obtained.
4. If CORPORATION is in default under an.y provision of this Contract.
5. If CORPORATION makes illegal use of CITY funds.
6. If CORPORATION submits to CITY any report which is incorrect or incomplete in
any material respect.
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7. If CORPORATION fails to meet the stated objectives in Exhibit B ("Project Work
Plan").
C. Corrective Action Procedure. CITY, in its absolute discretion and in lieu of immediately
terminating this Contract upon occurrence or discovery of noncompliance by CORPORATION
pursuant to this Contract, will have the right to give CORPORATION notice of CITY' S
intention to consider corrective action to enforce compliance. Such notice must indicate the
nature of the non-compliance and the procedure whereby CORPORATION will have the
opportunity to participate in formulating any corrective action recommendation. CITY will have
the right to require the presence of CORPORATION' S officer(s) and EXECUTIVE DIRECTOR
at any hearing or meeting called for the purpose of considering corrective action.
In the event that CORPORATION does not implement the corrective action recommendations in
accordance with the corrective action timetable, CITY may suspend payments hereunder or
terminate this Contract as set forth in Section VII below.
VII. TERMINATION
A. Termination for Cause. CITY may terminate this Contract by providing written notice to
CORPORATION, for any of the following reasons: uncorrected Contract non-compliance as
defined in Section VI, Paragraph B; CORPORATION is in bankruptcy or receivership; a
member of the CORPORATION'S Board of Directors or the executive director is found to have
committed fraud or; there is reliable evidence that CORPORATION is unable to complete the
Project as described in the attached Exhibits. The date of termination will be as specified in the
notice.
B. Termination for Convenience. In addition to the CITY'S right to terminate for cause set
forth in Section VI, either CITY or CORPORATION may suspend or terminate this Contract for
30 da s rior written notice to the other party. Upon receipt of such
any reason by giving thirty ( ) Y P
notice, performance of the services hereunder will be immediately discontinued.
C. In the event that this Contract is terminated, CORPORATON may be required to return
funds according to HUD regulations.
D. Upon termination of this Contract, CORPORATION must immediately provide CITY
access to all documents, records, payroll, minutes of meetings, correspondence and all other data
pertaining to the CDBG entitlement fund granted to CORPORATION pursuant to this Contract.
VIII. PURCHASING REAL OR PERSONAL PROPERTY
CORPORATION and CITY will comply with all applicable Federal Regulations as detailed by
24 CFR Part 570, Subpart J, i.e. 570.500 (Definitions), 570.503 (Agreements with
Subrecipients), 570.504 (Program Income), and 570.505 (Use of Real Property), with regards to
the use and disposal of Real or Personal Property purchased in whole, or in part, with CDBG
funds.
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In addition, 24 CFR Part 85 (the Common Rule) includes definitions which apply to CDBG Real
Property, however, the Common Rule section governing Real Property (CFR 85.31) DOES NOT
APPLY TO CDBG ACTIVITIES.
A. The following definitions apply to this Contract pursuant to 24 CFR, Part 58
(Common Rule) 85.3:
1) Equipment means tangible, non-expendable, personal property having a useful
life of more than one year and an acquisition cost of $5,000 or more per unit.
2) Title as defined in detail in 24 CFIZ, Part 85.32 (a).
3) Use as defined in detail in 24 CFR, Part 85.32 (c) (1).
4) Supplies as defined in detail in 24 CFR, Part 85.33.
5) Procurement, Use and Disposition of Real Property as defined in detail by 24
CFR, Part 570.503 (Agreements with Subrecipients), 570.505 (LTse of Real Property), and
570.504 (Program Income).
B. Security Document. As a condition precedent to CITY loaning funds for the purchase of
real property or an option to purchase real propert~~, CORPORATION will prepare and execute a
Loan Agreement (Exhibit H), Promissory Note, D~;ed of Trust and such other Contracts
restricting the use of said real property for purposes consistent with this Contract, HUD and
CDBG requirements.
C. Grants. If a grant is provided for the acquisition of real property, CORPORATION will
continually operate its Project for a minimum period of six (6~ ears from the effective date of
this Contract. This obligation will survive the terra of this Contract, the assignment or
assumption of this Contract and the sale of the property prior to expiration of the obligation
period as set forth in this paragraph. If this obligation is not fully met, CORPORATION may be
required to reimburse the CITY. The CITY may consider, but will not be limited by, the
following factors in calculating the reimbursement obligation: initial grant sum; the duration of
the initial contractual obligation to operate the Project versus the actual duration of operation
and; the appreciated value.
D. Relocation, Acquisition, and Displacement. CORPORATION agrees to comply with 24
CFR 570.606 relating to the acquisition and disposition of all real property utilizing CDBG
funds, and to the displacement of persons, businesst;s, and non-profit organizations as a direct
result of any acquisition of real property utilizing CDBG funds. CORPORATION agrees to
comply with applicable state laws, City Ordinances, Resolutions, and Policies concerning
displacement of individuals from their residences.
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IX. PROGRAM INCOME
Income generated by the Project, is Program Income and shall be regulated by all provisions of
Title 24 CFR 570 Subpart J "Grant Administration," 570.503 "Agreements with Subrecipients,"
and 570.504 "Program Income." CORPORATION will annually report all program income
generated by activities carried out with CDBG funds made available under this Contract. By way
of further limitations, CORPORATION may use such income during the Contract period for
activities permitted under this Contract and shall reduce requests for additional funds by the
amount of any such program income balances on hand. All unused program income shall be
returned to the CITY at the end of the Contract period.
X. INDEPENDENT CONTRACTOR
This is a Contract by and between independent contractors and is not intended and will not be
construed to create the relationship of agent, servant, employee, partnership, joint venture or
association between CORPORATION and CITY. CORPORATION, including its officers,
employees, agents or independent contractors or subcontractors, shall not have any claim under
this Contract or otherwise against CITY for any Social Security, Worker's Compensation, or
employee benefits extended to employees of CITY.
XI. ASSIGNABILITY
A. None of the work or services to be performed hereunder will be assigned, delegated or
subcontracted to third parties withouC TY atleast t n days prior t the proposed effective
date.
party contracts shall be submitted to
In the event CITY approves of any such assignment, delegation or sub-contract, the
subcontractors, assignees or delegates shall be deemed to be employees of CORPORATION, and
CORPORATION will be responsible for their performance and any liabilities attaching to their
actions or omissions.
B. This Contract may not be assumed nor assigned to another CORPORATION, person,
partnership or any other entity without the prior written approval of CITY.
XII. DISCLOSURE OF CONFIDENTIAL CLIENT INFORMATION
CITY and CORPORATION agree to maintain the confidentiality of any information regarding
applicants for services offered by the PROJECT pursuant to this Contract or their immediate
families which may be obtained through application forms, interviews, tests, reports from public
agencies or counselors, or any other source. Without the written permission of the applicant,
such information will be divulged only as necessary for purposes related to the performance or
evaluation of the services and work to be provided pursuant to this Contract, and then only to
persons having responsibilities under this Contract, including those furnishing services under the
PROJECT through approved subcontracts.
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XIV. WAIVER OF RIGHTS AND REMEDIES
In no event will any payment by CITY constitute; or be construed to be a waiver by CITY of any
breach of the covenants or conditions of this Contract or any default which may then exist on the
part of CORPORATION, and the making of any such payment while any such breach or default
will in no way impair or prejudice any right or remedy available to CITY with respect touch
breach or default. In no event will payment to CORPORATION by CITY in any way constitute
a waiver by CITY of its rights to recover from Ct~RPORATION the amount of money paid to
CORPORATION on any item, which is not eligible for payment under the PROJECT or this
Contract.
XV. NON-DISCRIMINATION
CORPORATION will comply with all applicable; Federal, State and local laws and regulations
including the City of Cupertino's policies concerning nondiscrimination and equal opportunity in
contracting. Such laws include but are not limited to the following: Title VII of the Civil Rights
Act of 1964 as amended; Americans with Disabilities Act of 1990; The Rehabilitation Act of
1973 (Sections 503 and 504); California Fair Emf~loyment and Housing Act (Government Code
sections 12900 et seq.); and California Labor Code sections 1101 and 1102. CORPORATION
will not discriminate against any subcontractor, employee, or applicant for employment because
of age, race, color, national origin, ancestry, religion, sex/gender, sexual orientation, mental
disability, physical disability, medical condition, I~olitical beliefs, organizational affiliations, or
marital status in the recruitment, selection for training including apprenticeship, hiring,
employment, utilization, promotion, layoff, rates of pay or other forms of compensation. Nor
shall CORPORATION discriminate in provision of services provided in this Contract because of
age, race, color, national origin, ancestry, religion, sex/gender, sexual orientation, mental
disability, physical disability, medical condition, political beliefs, organizational affiliations, or
marital status.
This non-discrimination provision must be included in CORPORATION's contracts with sub-
contractors and vendors when utilizing the CDBG funds disbursed for this project.
XVI. AMENDMENTS
Other than the amendment related to a second year renewal option as stated in Article III. above,
amendments to the terms or conditions of this Contract must be requested in writing by a duly
authorized representative of the party desiring such amendments, and any such amendment shall
be effective only upon the mutual agreement in writing of the parties hereto. Amendments will
not invalidate this Contract, nor relieve or release the CITY or the CORPORATION from its
obligations under this Contract.
XVII. INTEGRATED DOCUMENT
This Contract contains the entire Agreement between CITY and CORPORATION with respect
to the subject matter hereof. No written or oral Agreements with any officer, agent or employee
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H:\-CDBG\Subrecipient Agreements\SALA\2008-09 SALA Agreement.doc
of CITY prior to execution of this Agreement shall affect or modify any of the terms of
obligations contained in any documents compri;cing this Agreement.
XVIII. MISCELLANEOUS
A. The captions and section headings used in this Contract are for convenience of reference
only, and the words contained herein will, in no way, be held to explain, modify, amplify or aid
in the interpretation, construction or meaning of the provisions of this Contract.
B. All Exhibits attached hereto and referred to in this Contract are incorporated herein by
this reference as if set forth fully herein. Exhibits are as follows: Exhibit "A" (PROJECT
Description), Exhibit "B" (PROJECT Work Plan), Exhibit "C" (Proposed Implementation Time
Schedule), Exhibit "D" (Project Budget), Exhibit "E" (Certifications), Exhibit "F" (Assurances),
Exhibit "G" (Indemnity and Insurance Requirements), Exhibit "H" (Loan Agreement) if
applicable, and Exhibit "I" (Contracting Principlt;s Documents).
C. The persons signing below are duly authorized to execute this Contract.
IN WITNESS WHEREOF, the parties have executed this Contract the day and year above
written.
AGENCY: Senior Adults Legal Assistance CITY OF CUPERTINO:
By: Georgia Bacil
(print name) By'
A
Ex utive irector Date David W. Knapp Date
City Manager
APPROVED AS TO FORM AND ATTEST:
LEG LITY:
.
~arrol ko 7 4~ -a q
Date Kimberly Smit Date
City Attorney City Clerk
Page 14 of 14
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i
XIII. HOLD HARMLESS
In ad 'on to the indemnity obligations set forth in Exhibit G, "Indemnity and Insurance
Require nts," CORPORATION will indemnify and hold harmless the CITY, its employee
agents, an fficials, members of boards and commissions, from any and all claims, actin ,
suits, charges d judgments whatsoever, with respect to any damages, including attorne s fees
and court costs, 'sing out of the failure of the CORPORp,TION's Project to comply ~th
applicable laws, o finances, codes, regulations and decrees, including without lime ion those
set forth in Exhibit , "Certifications."
,WAIVER OF RIGHTS AND REMEDIES
In no event will any payment CITY constitute or be construed to be a aiver by CITY of any
breach of the covenants or condi ' ns of this Contract or any default w ch may then exist on the
part of CORPORATION, and the ~ g of any such payment whil any such breach or default
will in no way impair or prejudice an 'ght or remedy available t ITY with respect touch
breach or default. In no event will pa nt to CORPORATIO y CITY in any way constitute a
waiver by CITY of its rights to recover fro CORPORATIO the amount of money paid to
CORPORATION on any item, which is not 'gible for pa ent under the PROJECT or this
Contract.
XV. NON-DISC NATION
CORPORATION will comply with all applicab Feder State and local laws and regulations
including the City of Cupertino's policies con ruing nond crimination and equal opportunity in
Title VII of the Civil Rights
contracting. Such laws include but are not 1' 'ted to the foll g:
Act of 1964 as amended; Americans with inabilities Act of 19 ;The Rehabilitation Act of
1973 (Sections 503 and 504); Californi air Employment and Ho ing Act (Government Code
sections 12900 et seq.); and Califo Labor Code sections 1101 an 1102. CORPORATION
will not discriminate against any s contractor, employee, or applicant r employment because
of age, race, color, national on ' ,ancestry, religion, sex/gender, sexual o 'entation, mental
disability, physical disability, edical condition, political beliefs, organizati al affiliations, or
marital status in the recruit nt, selection for training including apprenticeshi hiring,
employment, utilization, p motion, layoff, rates of pay or other forms of compe ation. Nor
shall CORPORATION scriminate in provision of services provided in this Contr t because of
age, race, color, natio 1 origin, ancestry, religion, sex/gender, sexual orientation, me 1
disability, physical sability, medical condition, political beliefs, organizational affiliate s, or
marital status.
This non-des ination provision must be included in CORPORATION'S contracts with sub-
contractor d vendors when utilizing the CDBG funds disbursed for this project.
. XVI. AMENDMENTS
O er than the amendment related to a second year renewal option as stated in Article III. above,
amendments to the terms or conditions of this Contract must be requested in writing by a duly
Page 13 of 14
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EXHIBIT A
PROJECT PROPOSAL COVER SHEET
Name of Applicant:
Program Year:
Senior Adults Legal Assistance (SALA) 2008-2009
Contact Person: Title : Project Number (For Office Use Only)
Georgia Bacil Directing Attorney
Address: City:
160 E. Virginia Street #260 State: Zip Code:
San Jose CA 95112
Telephone Number: Fax Number:
(408) 295-5991 E-mail Address:
(408) 295-7401 gbacil@sala.org
Name of ProjecUProgram:
Legal Assistance to Cupertino Elders
Location:
Cupertino Senior Center, 21251 Stevens Creek Blvd. Cupertino, CA 95014
Project Type:
? Single Family ? Homeownership ? New Construction
? Mixed Use
? Multifamily ? Rental ? Rehabilitation
® Public Service
Project Description
Please describe the project with as many details as po:~sible. Include general information, such as the
number of units, number of Cupertino residents that v~~ill be served, services that will be provided, etc.
SALA is anon-profit law office that provides free legal services to Santa Clara County residents
that are age 60 or older, with an emphasis upon those who are low income or in social need. SALA's
staff of 5 attorneys has expertise in problems common to our target population. SALA's legal staff is
augmented by 10 volunteer intake workers who assist: with client interviews at senior centers and by
15+ pro bono attorneys who provide Simple Wills through SALA's No Fee Wills Panel. Legal
services (in the form of advice/referrals, consultations, representation, and community education) are
provided in the following areas: Public Benefits (Social Security, SSI, Medicare, Medi-Cal, In Home
Supportive Services); Elder Abuse; Nursing Homes; ~~dvance Health Care Directives; Consumer;
Housing; and Simple Wills.
For 2008-2009, SALA will maintain our expanded service levels at the Cupertino Senior Center
by being available for appointment sessions at the frequency of two to three times a month. SALA
will also make home visits to Cupertino elders who are homebound or institutionalized. Clients with
urgent legal problems will be served on an "emergency" basis by telephone. Cupertino elders who
appear at SALA intake sites in other cities will also be: served.
As detailed in the Project Work Plan, SALA will -provide direct legal assistance to a minimum of
48 Cupertino clients in 2008-2009. This goal include~~ all elders served through SALA's Cupertino
project as described above and not just those assisted through the expansion at the Cupertino Senior
Center. SALA also proposes to conduct one community education presentation in Cupertino.
EXHIBIT B
CITY OF CUPERTINO
PROJECT WORK PLAN
FY 2007/2008
DATE PREPARED: February 4, 2009
AGENCY NAME: Senior Adults Legal Assistance (SALAI -
PROJECT NAME: Leal Assistance to Cupertino Elders
Products or Milestones to be accomplished Benchmarks or Beneficiaries
Specific Activities For Each Quarter
(iJse Specific Numerical Data When Possible} Quantif When Possible
1st 2n 3r 4t TOTAL
48
LEGAL SERVICES: Serve a total of 48 Cupertino elders by year-end or by 13 12 12 11 elders
elders elders elders elders served b
Provide direct legal services to Cupertino June 30, 2009 served served served served y
elders by offering intake days at the frequency of by Sept. by Dec. by by June yew-end or
two to three times a month at the Cupertino 30, 2008 31, March 30, June 30,
Senior Center, through other SALA intake sites, 2008 30, 2009 2009*
by home visits, or through telephone intake. 2009
COMMUNITY EDUCATION: 1
Provide community education at the Cupertino Make one education presentation by year-end or by 0 0 0 1
presen- presentatio
Senior Center or at another site in the City of June 30, 2009 tation n by year-
Cupertino. by June end or June
30 30
EXHIBIT C
Proposed Implementation Time Schedule
Fiscal Year 2008-2009
Agency Name: Senior Adults Legal Assistance
Date: February 4, 2009
Project Name: Leal Assistance to Cupertino Elders
S ecific Activities JUL AUG SEPT OCT NOV .DEC JAN FEB MAR APR MAY ,TUN
Legal Services X X X X X X X
(through appointment X X X X X
days at the Cupertino
Senior Center, other
intake sites, home visits
of by phone)
Community Education
(to be completed by X
June 30, 2009)
EXHIBIT D
BUDGET
For Grant Amount
FY 2008/2009
Date Prepared: February 4, 2009
Agency Name: Senior Adults Leual Assistance _
Project Name: Leal Assistance to Cupertino Elders
CATEGORY BUDGET FOR YEAR
SALARIES:
Personnel $8,120
Benefits $1,597
OFFICE EXPENSE:
Rent
Telephone/Fax
Printing
Travel
Utilities
Office Supplies
Postage
Equipment Maintenance
/Repair
PROJECT EXPENSES:
Accounting Services
Auditing Fees
Insurance
Davis Bacon Compliance
PROJECT CONSTRUCTION:
Appraisal
Engineering Services
Architectural/Design
Acquisition
TOTAL: $9,717
EXHIBIT E
BASIC INSURANCE AND BOND REQUIREMENTS FOR
NON-PROFIT CONTRACTS
Definition of Contractor: The "Contractor" as the word is used herein is the party contracting
with the City of Cupertino for the direct distribirtion of CDBG funds. If your organization will
be contracting for construction work (such as general contractors building rental apartments) to
undertake a Program (as defined in this Non-Profit/City Contract) then the requirements set forth
herein shall be complied with by the party contracted with for construction work protecting both
the non-profit and the City.
Indemnity
The Contractor shall indemnify, defend, and hold harmless the City of Santa Clara (hereinafter
"City"), its officers, agents and employees from any loss, liability, claim, injury or damage
arising out of, or in connection with performance of this Contract by Contractor and/or its
agents, employees or subcontractors, excepting only loss, injury or damage caused solely by the
acts or omissions of personnel employed by the City. It is the intent of the parties to this Contract
to provide the broadest possible coverage for the; City. The Contractor shall reimburse the City
for all costs, attorneys' fees, expenses and liabilities incurred with respect to any litigation in
which the Contractor is obligated to indemnify, defend and hold harmless the City under this
Contract.
Insurance
Without limiting the Contractor's indemnification of the City, the Contractor shall provide and
maintain at its own expense, during the term of this Contract, or as may be further required
herein, the following insurance coverages and provisions:
A. Evidence of Covera e
Prior to commencement of this Contract, the Contractor shall provide on the City's own form or a
form approved by the City's Insurance Manager an original plus one copy of a Certificate of
Insurance certifying that coverage as required herein has been obtained and remains in force for
the period required by this Contract. The contract number and project name must be stated
on the Certificate of Insurance. The City's Special Endorsement form shall accompany the
certificate. Individual endorsements executed by the insurance carrier may be substituted for the
City's Special Endorsement form if they provide the coverage as required. In addition, a certified
copy of the policy or policies shall be provided by ~:he Contractor upon request.
This verification of coverage shall be sent to the ,address as shown on the City's Certificate of
Insurance form and to the Housing and Community Development Program at the address set
forth in this Contract at Section VI. PROGRAM (:OORDINATION, Paragraph C., NOTICES.
The Contractor shall not issue a Notice to Proceed with the work under this Contract until it has _
obtained all insurance required and such insurance has been approved by the City. This approval
of insurance shall neither relieve nor decrease the livability of the Contractor.
EXHIBIT E -NON-PROFITS 1 REi'ISED 6/8/?S
i
B. Notice of Cancellation of Reduction of Coverage
All policies shall contain a special provision for thirty (30) days prior written notice of any
cancellation or reduction in coverage to be sent to the Community Development Department,
10300 Torre Avenue, Cupertino, CA 95014.
C. Qualifying Insurers
All policies shall be issued by ompesslthan A VIII,laccordmg to the currenteBe t1sKeytRatng
financial size category rating of
Guide, unless otherwise approved by the City's Insurance Manager.
D. Insurance Required
1. Comprehensive General Liability Insurance -for bodily injury (including death) and
property damage which provides limits of not less than one million dollars ($1,000,000)
combined single limit (CSL) per occurrence.
OR
2. Commercial General Liability Insurance -for bodily injury (including death) and
property damage which provides limits as follows:
a. General limit per occurrence - $1,000,000
b. General limit aggregate - $2,000,000
c. Products/Completed Operations- $1,000,000 aggregate
d. Personal Injury limit - $1,000,000
If coverage is provided under a Commercial General Liability Insurance form, the carrier
shall provide the City Insurance Manager with a quarterly report of the amount of
aggregate limits expended to that date. If over 50% of the aggregate limits have been paid
or reserved, the City may require additional coverage to be purchased by the Contractor
to restore the required limits.
3. For either type of insurance, coverage shall include:
a. Premises and Operations
b. Products/Completed Operations with limits of one million dollars ($1,000,000)
per occurrence/ aggregate to be maintained for two (2) years following
acceptance of the work by the City.
c. Contractual Liability expressly including liability assumed under this Contract.
2 REVISED 6/8/95
EXHIBIT E -NON-PROFITS
d. Personal Injury liability.
e. Independent Contractors' (Protective) liability.
f. Severability of Interest clause providing that the coverage applies separately to
each insured except with respect t:o the limits of liability.
4. For either type of insurance, coverage shill include the following endorsements, copies
of which shall be provided to the City:
a. Additional Insured Endorsement:
Such insurance as is afforded by this policy shall also apply to the City of
Cupertino, and members of the City Council, and the officers, agents and
employees of the City of Cupertino, individually and collectively, as additional
insureds.
b. Primary Insurance Endorsement:
Such insurance as is afforded by th~.e additional insured endorsement shall apply as
primary insurance, and other insurance maintained by the City of Cupertino, its
officers, agents, and employees shhall be excess only and not contributing with
insurance provided under this policy.
c. Notice of Cancellation or Change of Coverage Endorsement:
This policy may not be canceller( nor the coverage reduced by the Company
without 30 days prior written notice of such cancellation or reduction in coverage
to the City of Cupertino at the address shown on the Certificate of Insurance.
d. Contractual Liability Endorsement:
This policy shall apply to liability a;~sumed by the insured under written contract
with the City of Cupertino.
e. Personal Injury Endorsement:
The provisions of this policy shall p~°ovide Personal Injury coverage.
f. Severability of Interest Endorsement::
The insurance afforded by this policy shall apply separately to each insured that is
seeking coverage or against whom a claim is made or a suit is brought, except
with respect to the Company's limit of liability.
EXHIBIT E -NON-PROFITS 3
REVISED 6/8/3?S
i
5. ComQrehensive Automobile Liability Insurance for bodily injury (including death) and
property damage which provides total limits of not less than one million dollars
($1,000,000) combined single limit per occurrence applicable to all owned, non-owned
and hired vehicles.
Worker's Compensation and Employer's Liability Insurance for:
a. Statutory California Workers' Compensation coverage including a broad form all-
states endorsement.
b. Employer's Liability coverage for not less than one million dollars ($1,000,000)
per occurrence for all employees engaged in services or operations under this
Contract.
c. Inclusion of the City and its governing board(s), officers, representatives, agents,
and employees as additional insureds, or a waiver of subrogation.
7. Professional Errors and Omissions Liability Insurance
This type of insurance should be provided by persons/entities you contract with to
provide you with professional services.
a. Limits of not less than one million dollars ($1,000,000).
b. If this policy contains a self retention limit, it shall not be greater than ten
thousand dollars ($10,000) per occurrence/event.
c. This coverage shall be maintained for a minimum of two (2) years following
termination of this Contract.
The City must first approve any exceptions to the above requirements.
8. Bond Requirements
Fidelity Bond -Before receiving compensation under this Contract, Contractor will
furnish City with evidence that all officials, employees, and agents handling or having
access to funds received or disbursed under this Contract, or authorized to sign or
countersign checks, are covered by a BLANKET FIDELITY BOND in an amount of
AT LEAST fifteen percent (15%) of the maximum financial obligation of the City cited
herein. If such bond is cancelled or reduced, Contractor will notify City immediately, and
City may withhold further payment to Contractor until proper coverage has been
obtained. Failure to give such notice may be cause for termination of this Contract, at the
option of the City.
9. Special Provisions
4 REVISED 6/8/'95
EXFIIBIT E -NON-PROFITS
The following provisions shall apply to this Contract:
a. The foregoing requirements as to the types and limits of insurance coverage to be
maintained by the Contractor and any approval of said insurance by the City or its
insurance consultant(s) are not i~rtended to and shall not in any manner limit or
qualify the liabilities and obligations otherwise assumed by the Contractor
pursuant to this Contract, including but not limited to the provisions concerning
indemnification.
b. The City acknowledges that some insurance requirements contained in this
Contract may be fulfilled by self-insurance on the part of the Contractor.
However, this shall not in any vvay limit liabilities assumed by the Contractor
under this Contract. The City shal:f approve any self-insurance in writing.
c. The City reserves the right to witl;~hold payments to the Contractor in the event of
material noncompliance with the i~lsurance requirements outlined above.
d. If the Contractor fails to maintain such insurance as is called for herein, the City
must order the Contractor to immediately suspend work at Contractor's expense
until a new policy of insurance is i~7 effect.
EXHIBIT E -NON-PROFITS g
RET'ISED 6/8/95
i
ADDENDUM TO EXHIBIT "E"
BASIC INSURANCE AND BOND REQUIREMENTS
FOR CONSTRUCTION PROJECTS USING CITY FUNDS
If your organization will be contracting for construction work (such as general contractors
building rental apartments) to undertake a Program (as defined in this Non-Profit/City Contract)
then the requirements set forth in this Addendum to Exhibit "E" shall be complied with by the
party contracted with for construction work protecting both the non-profit and the City.
Indemni
The General Contractor (hereinafter referred to as "General") shall indemnify, defend, and hold
harmless the City of Cupertino (hereinafter "City"), its officers, agents and employees, and the
Contractor, it's officers, agents and employees from any loss, liability, claim, injury or damage
arising out of, or in connection with performance of this Contract by General and/or its agents,
employees or subcontractors, excepting only loss, injury or damage caused solely by the acts or
omissions of personnel employed by the City or the Contractor. It is the intent of the parties to
this Contract to provide the broadest possible coverage for the City and the Contractor. The
General shall reimburse the City and the Contractor for all costs, attorneys' fees, expenses and
liabilities incurred with respect to any litigation in which the General is obligated to indemnify,
defend and hold harmless the City and the Contractor under this Contract.
Insurance
Without limiting the General's indemnification of the City and the Contractor, the General shall
provide and maintain at its own expense, during the term of this Contract, or as may be further
required herein, the following insurance coverages and provisions:
A. Evidence of Coverage
Prior to commencement of this Contract, the General shall provide an original plus one copy of a
Certificate of Insurance certifying that coverage as required herein has been obtained and
remains in force for the period required by this Contract. The contract number and project name
must be stated on the Certificate of Insurance. Individual endorsements executed by the
insurance carrier shall accompany the Certificate.
This verification of coverage shall be sent to the Contractor at the address stated below and to
the Community Development Department, 10300 Torre Avenue, Cupertino, CA 95014. The
Contractor shall not issue a Notice to Proceed with the work under this Contract until it has
obtained all insurance required and such insurance has been approved by the Contractor and final
approval by the City. This approval of insurance shall neither relieve nor decrease the liability of -
the Contractor.
B. Notice of Cancellation or Reduction of Coverage
6 REVISED 6/8/?S
EXHIBIT E -NON-PROFITS
All policies shall contain a special provision for thirty (30) days prior written notice of any
cancellation or reduction in coverage to be sent to the Community Development Department as
stated above, and the Contractor at the following address:
Senior Adults LE:gal Assistance
Contractor's Name
160 E. Virginia ,Street, #260
Street Address
San Jose, CA 15112
City, State, Zip
C. Qualifying Insurers
1. All policies shall be issued by companies which hold a current policy holder's alphabetic
and financial size category rating of not less than A VIII, according to the can-ent Best's
Key Rating Guide, unless otherwise approved by the City.
2. Surety coverage (including bid, performance and payment bonds) shall be required as
follows:
a. For projects in excess of $100,000:
1. Either a California Admitted Surety OR a current Treasury Listed Surety
(Federal Register); and eith~:r a current A.M. Best A IV rated Surety OR a
current Standard and Poors i S&P) rating of A;
2. An admitted surety insurer which complies with the provisions of the
Code of Civil Procedure, Section 995.660*;
OR
3. In lieu of 1 & 2, a company of equal financial size and stability that is
approved by the City's Insurance/Risk Manager.
b. For projects between $25,000 and n~~t exceeding $100,000:
1. A California Admitted Surety and either a cunent A.M. Best B rated
Surety OR a current Standard and Poors (S&P) rating of B B;
OR
2. An admitted surety insurer which complies with the provisions of the
Code of Civil Procedure, Section 995.660*;
California Code of Civil Procedure Section 995.660 in summary, states that an admitted surety must provide: 1) the
original, or a certified copy of instrument authorizing the person who executed the bond to do so; 2) a certified copy of
the Certificate of Authority issued by the Insurance Commissioner; 3) a certificate from City Clerk of Santa Clara City
that Certificate of Authority has not been surrendered, revolted, canceled, annulled or suspended; 4) a financial
statement showing the assets and liabilities of the insurer at 'the end of the quarter calendar year, prior to 30 days
next preceding the date of the execution of the bond.
EXHIBIT E -NON-PROFITS 7 REirISED 6/8/95
OR
3. In lieu of 1 & 2, a company of equal financial size and stability that is
approved by the City's Insurance/Risk Manager.
D. Insurance Required
1. Comprehensive General Liability Insurance -for bodily injury (including death) and
property damage which provides limits of not less than one million dollars ($1,000,000)
combined single limit (CSL) per occurrence.
OR
2. Commercial General Liability Insurance -for bodily injury (including death) and
property damage which provides limits as follows:
a. General limit per occurrence - $1,000,000
b. General limit aggregate - $2,000,000
c. Products/Completed Operations- $1,000,000 aggregate
d. Personal Injury limit - $1,000,000
If coverage is provided under a Commercial General Liability Insurance form, the carrier
shall provide the City Insurance Manager with a quarterly report of the amount of
aggregate limits expended to that date. If over 50% of the aggregate limits have been paid
or reserved, the City may require additional coverage to be purchased by the General to
restore the required limits.
3. For either type of insurance, coverage shall include:
a. Premises and Operations
b. Products/Completed Operations with limits of one million dollars ($1,000,000)
per occurrence/aggregate to be maintained for two (2) years following acceptance
of the work by the City.
c. Contractual Liability expressly including liability assumed under this Contract.
d. Personal Injury liability.
e. Independent Contractors' (Protective) liability
f. Severability of Interest clause providing that the coverage applies separately to
each insured except with respect to the limits of liability.
4. For either type of insurance, coverage shall include the following endorsements, copies
of which shall be provided to the City and the Contractor:
EXHIBIT E -NON-PROFITS 8 REVISED 6/8/95
a. Additional Insured Endorsement:
Insurance afforded by this policy shall also apply to the City of Cupertino and
Contractor as additional insureds.
b. Primary Insurance Endorsement:
Insurance afforded by the additio~lal insured endorsement shall apply as primary
insurance, and other insurance rnaintained by the City of Cupertino and the
Contractor shall be excess only and not contributing with insurance provided
under this policy.
c. Notice of Cancellation or Change Hof Coverage Endorsement:
This policy may not be canceled nor the coverage reduced by the Company
without 30 days prior written noti~;e of such cancellation or reduction in coverage
to the City of Cupertino CDBG Program, and the Contractor at the addresses set
forth on page 10 of this Addendum.
d. Severability of Interest Endorsement:
The insurance afforded by this policy shall apply separately to each insured who
is seeking coverage or against whom a claim is made or a suit is brought, except
with respect to the Company's limit of liability.
5. Comprehensive Automobile Liability Insurance for bodily injury (including death) and
property damage which provides total limits of not less than one million dollars
($1,000,000) combined single limit per occurrence applicable to all owned, non-owned
and hired vehicles.
6. Worker's Compensation and Employer's Liability Insurance for:
a. Statutory California Workers' Corripensation coverage including a broad form all-
states endorsement.
b. Employer's Liability coverage for not less than one million dollars ($1,000,000)
per occurrence for all employees engaged in services or operations under this
Contract.
7. Work and Materials Insurance (including but not limited to Builder's Risk, Course of _
Construction, Installation Floater or similar first party property insurance for covering the
interest of the Contractor and the City) shall be provided by the Contractor.
The Contractor's coverage shall provide the following:
EXHIBIT E -NON-PROFITS 9 REVISED 6/8%95
a. Coverage shall be provided on an "all-risk" basis.
b. Coverage shall be provided on the work and materials which are the subject of
this Contract, whether in process or manufacture or finished, including "in
transit" coverage to the final agreed upon destination of delivery, and including
loading and unloading operations, and such coverage shall be in force until the
work and materials are accepted by the City.
c. City and non-profit shall be named as additional insured as its interests may
appear at the time of loss.
d. Coverage shall be in an amount no less than the full replacement value of the
property at the time of loss.
e. The deductible shall not exceed $1,000 per occurrence unless otherwise approved
by the City and shall be borne by the Contractor.
f. If the construction contractor fails to maintain such insurance as is called for
herein, the City shall have cause to terminate this Contract in accordance with
Section V, paragraph B.
8. Bond Requirements
The following bond requirements apply:
a. Contract Bonds -Prior to execution of the Contract, Contractor shall file with the
City on the approved forms, the two surety bonds in the amounts and for the
purposes noted below, duly executed by a reputable surety company satisfactory
to City, and Contractor shall pay all premiums and costs thereof and incidental
thereto. Both Contractor and the sureties shall sign each bond.
b. The "payment bond for public works" shall be in an amount of one
hundred percent (100%) of the Contract price, as determined from the prices in
the bid form, and shall insure to the benefit of persons performing labor or
furnishing materials in connection with the work of the proposed Contract. This
bond shall be maintained in full force and effect until all work under the Contract
is completed and accepted by the City, and until all claims for materials and labor
have been paid.
c. The "performance bond" shall be in an amount of one hundred percent (100%) of
the Contract price as determined from the prices in the bid form. and shall insure
the faithful performance by Contractor of all work under the Contract. It shall also
insure the replacing of, or making acceptable, any defective materials or faulty
workmanship.
EXHIBIT E -NON-PROFITS 10 REVISED 6/8/'9S
Should any surety or sureties be deemed unsatisfactory at any time by the City
notice will be given Contractor to that effect, and Contractor shall forthwith
substitute a new surety or sureties satisfactory to the City. No further payment
shall be deemed due or will be made under the Contract until the new sureties
qualify and are accepted by the Ci~.y.
All alterations, time extensions, extra and additional work, and other changes
authorized by the Specifications, or any part of the Contract, may be made
without securing consent of the sw-ety or sureties on the contract bonds.
9. Special Provisions
The following provisions shall apply to this Contract:
a. The foregoing requirements as t~~ the types and limits of insurance coverage
to be maintained by the General ar.~d any approval of said insurance by the City or
the Contractor are not intended to and shall not in any manner limit or qualify the
liabilities and obligations otherwise assumed by the General pursuant to this
Contract, including but not limited to the provisions concerning indemnification.
b. The Contractor reserves the right to withhold payments to the General in the
event of material noncompliance with the insurance requirements outlined above.
c. The Contractor shall notify the City Community Development Department
promptly of all losses or claims over $25,000 resulting from work performed
under this contract, or any product:;/completed operations loss or claim against the
contractor resulting from any of the; contractor's work.
EXHIBIT E -NON-PROFITS 11 REVISED 6/8/'95
EXHIBIT F
ASSURANCES
CORPORATION hereby assures and certifies that it will comply with all regulations, policies,
guidelines and requirements applicable to the acceptance and use of Federal funds for this Federally-
assisted program and will be responsible for implementing and complying with all relevant future
changes to Federal Regulations or OMB Circulars. Specifically CORPORATION gives assurances and
certifies with respect to the PROGRAM that it is in compliance with the following Regulations as
defined by 24 CFR, Part 570, Subpart J; 24 CFR, Parl: 570, Subpart K; and will be conducted and
administered in conformity with "Public Law 88.352 and Public Law 90-284.
1. 570.601. Public Law 88-352 and Public Law 90-284; affirmatively furthering fair housing;
Executive Order 11063, as amended by Executive Order 12259 addresses discrimination. HUD
regulations implementing Executive Order 11063 are contained in 24 CFR, Part 107.
2. 570.602. Section 109 of the Act addresses discrimination.
3. 570.603. Labor Standards.
4. 570.604. Environmental Standards.
5. 570.605. National Flood Insurance Program.
6. 570.606. Relocation, Displacement and Acquisition.
7. 570.607. Employment and Contracting Oppartunities.
8. 570.608. Lead-Based Paint.
9. 570.609. Use of Debarred, Suspended, or Ineligible Contractors or Subrecipients.
10. 570.610. Uniform Administrative Requiremetrt and Cost Principles. The CITY, its
Subrecipients, agencies or instrumentalities, shall comply with the policies, guidelines, and
requirements of 24 CFR Part 85 (Common Rule), and OMB Circulars A-110 (Grants and
Agreements with Non-Profit Organizations), ~.-122 (Cost Principles for Non-Profits), A-128
(Audits of State and Local Governments-implemented at 24 CFR, Part 24), and A-133 (Audits
of Institutions of Higher Education and Other ]von-Profit Institutions), as applicable, as they
relate to the acceptance and use of Federal funds under this part. The applicable sections of 24
CFR, Part 85 and OMB Circular A-100 are set forth at 570.502.
11. 570.611. Conflict of Interest.
12. 570.612. Executive Order 12372 allows Stater to establish its own process for review and
comment on proposed Federal financial assistance programs, specifically the use of CDBG
funds for the construction or planning of water or sewer facilities.
EXHIBIT F -ASSURANCES I REVISED 11/I S/00
OFFICE OF THE CITY CLERK
CITY HALL
10300 TORRE AVENUI= • CUPERTINO, CA 950143255
TELEPHONE: (408) 777-3223 • FAX: (408) 777-3366
C O P E RT I N O WEBSITE: www.cupertino.org
May 5, 2009
Georgia Bacil
Senior Adults Legal Assistance
160 E. Virginia Street, Suite 260
San Jose, CA 95112
To Whom It May Concern:
A fully executed copy of your agreement with the City of Cupertino is enclosed. If you have any
questions or need additional information, please contact the Community Development
Department at (408) 777-3308.
Sincerely,
CITY CLERK' S OFFICE
Enclosure