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01. Budget Study Session~~%~ (~~(c~~ Linda Lagergren l~ ~ i From: Hickey Lisa [Hickey_lisa@cupertino.k12.ca.us] Sent: Wednesday, June 10, 2009 3:38 PM To: Franklin Vivian; Zellner Marjorie; Dolly Sandoval2; Wernick Lorries Wood Nancy; Orrin Mahoney; Kris Wang; Dolly Sandoval; Gilbert Wong; Mark Santoro Cc: Quon Phil; All Elem Principals; All (Middle Principals; Linda Rios; Peter. Robinson@sho.co.santa-clara.ca. us Subject: Re: School Resource Officers Dear Mayor Mahoney and Members of the Cupertino City Council: I would also like to express how important our two school resource officers are to the Sedgwick community. Deputy Pete and Rocky have developed wonderful relationships with the school staff, students, and parent community. Knowing that they are often a presence on campus as well ens a phone call away helps create a safer school environment. Every child at Sedgwick school recognizes Pete and Rocky as a familiar face. They are out in all the K- 5th grade classrooms in the Fall to conduct stranger danger,3nd bully and respect presentations. Each year, they offer to train our staff in Code Red procedures and are out to support the school during the drill. Our children sometimes see them outside during recess or lunch. A couple of weeks ago, Pete participated in our lunchtime running program. When the students see the deputies on the school campus, it builds a trusting relationship. We had two families who moved into the area in December, 2008. Struggling financially and dealing with difficult family situations, the students were having a hard time getting to school. One day we got a call from the older sister in the family who said that her 4th grade brother was refusir~g to come to school. Rocky was able to come over and do a home visit with me. I was formerly an assistant principal at Miller Middle School which is in the city of San Jose. Working as an administrator in two different cities, I can tell you that the level of service and response we receive from the SRO's is outstanding in comparison to the San Jose Police departmen~:. Over the past five years I have worked in the city of Cupertino, the school resource officers have always been here to support us on a variety of issues that have come up. I urge you to continue the school resource officer positions. Without them, we would find ourselves being reactive, as opposed to proactive. Thank you for your time an consideration. Sincerely, Lisa Hickey Principal Sedgwick School On 6/10/09 1:13 PM, "Franklin Vivian" <franklin_vivian@cuF~ertino.kl2.ca.us> wrote: Dear all, I was hoping to attend the meeting today, but unfortunately have an appointment that goes from 4:00 to 6:00. Therefore, I will put my thoughts in writing. I am writing to express my tremendous appreciation for the Resource Officer Program that has supported the schools in Cupertino Union School District. In my twelve years as an elementary principal I found it essential to have consistent contact with the Resource Officers. They provided dependable safety programs through the Bully Free Assemblies and in-class bully presentations, Red Code training and drills, and Drug Awareness programs during the Red Ribbon Week. The Drug Awareness that they provide is invaluable, especially since the DARE program is no longeY available in Cupertino. But most importantly, they provide a positive connection with the school community. Deputies Pete and Rocky know when to address situations involving students, staff or parents patiently with sensitivity and when to exert assertiveness. Although we live in a city environment where the school system is highly esteemed with high academic accolades, there are troubled families when the dysfunction and stress carries over into the school environment. These Resource Officers respond ~~uickly when called upon. Their communication skills and sincere love of working in a school environment have helped ease stressful situations with students and parents finding it difficult to maintain self control. Under these circumstances the school staff finds it much more comforting to work with police personnel that are assigned t~ the school, know the community and the school personnel. Schools are being hit hard with the budget cuts. The socio economic situation in California is dismal which can cause even more disruption and distress in families. Please, continue to support the Resource Officers Programs. If you eliminate the program, you increase the potential anxiety at schools. Each time I hayed call Pete or Rocky, or any other Resource officer over the years, I gave thanks for the foresight of community members that recognized the importance of this program. Vivian Franklin Principal, Stevens Creek Elementary School On 6/9/09 12:49 PM, "Zellner Marjorie" <Zellner_M~~rjorie@cupertino.kl2.ca.us> wrote:Zellner Marjorie To All, I am a special advocate for Rocky. She was a terrific: student in my sixth grade class at Parkmont Elementary School across the Bay in Fremont Unified way back when. Our schools need people as fine as Rocky and her team to protect the interests of our students. She cares. I am proud to have been her teacher. Best, Margie Zellner/Meyerholz On 6/8/09 4:36 PM, "Dolly Sandoval" <dolly@dollysandoval.com> wrote: > Keep those emails coming (PTA and school site ccuncil parents would be best > advocates). > Thanks > Dolly > Sent with Wireless Sync from Verizon Wireless > ---- Original Message ---- > From: "Lorrie Wernick" <wernick_lorrie@cupertin~~.kl2.ca.us> > Date: 6/6/09 10:04 pm > To: "Wood Nancy" <Wood_Nancy@cupertino.kl2,ca.us> ; "omahoney@cupertino.org" > <omahoney@cupertino.org> ; "kwang@cupertino.org" <kwang@cupertino.org> ; > "dsandoval@cupertino.org" <dsandoval@cupertino.org> ; "gwong@cupertino.org" > <gwong@cupertino.org> ; "msantoro@cupertino.org" <msantoro@cupertino.org> > Cc: "Quon Phil" <Quon_Phil@cupertino.kl2.ca.us> ; "All Elem Principals" > <All_elemprincipals@cupertino.kl2.ca.us> ; "All I~liddle Principals" > <All_MiddlePrincipals@cupertino.kl2.ca.us> > Subj: Re: School Resource Officers z > Hello to All, > Nancy, I am so thankful that you sent out this e-nnail. We have had both > Rocky and Pete as School Resource Officers at Re~anart and they have been > invaluable. Not only do they provide the help to individual students and > families who need a little extra support in learnincl to make appropriate > choices, they are highly proactive in presenting tr~~inings and assemblies. > They worked with our staff in Code Red and not only showed them how to do > it, but also helped them to learn to be calm and rE~flective in an emergency. > They worked with our students teaching about avoiding bullying, > understanding cyber bullying, stranger danger, ar~d bicycle safety. It would > be a great loss not to have them in our schools for our students. I > encourage the Cupertino City Council to continue 'to support the school > resource officer program and appreciate their corr~mitment. > Sincerely, > Lorrie Wernick > Principal, Regnart Elementary School > On 6/5/09 10:04 AM, "Wood Nancy" <Wood_Nanc~y@cupertino.kl2.ca.us> wrote: » Dear Mayor Mahoney and Members of the Cupertino City Council: » I understand that the position of school resourcE~ officer will be a » discussion item on the agenda for June 10. Although I would like to be at » the meeting to share my thoughts on the importance of that role, our school » site council meeting is scheduled at the same tirne so I won't be able to » attend the city council meeting. » I did address the council the last time the school resource officer position » came up for discussion. What I said then, holds true today. The school » resource officers not only serve the school community by educating the » children and community about safety and good decision-making, they also » provide the opportunity for children to build relationships with adults who » are positive role models for them. » One of the most important aspects of the positicn is the support they often » provide to students who are troubled and may be making the wrong behavior » choices. » You are the custodians for the well-being of your city. There is no more » important constituency than your children. I knew you recognize that. » Please continue to support the school resource office program. It is a wise » investment. » Respectfully, » Nancy Wood » Principal » Garden Gate School 3 CG (~ ~ , o ~ a~j ~~I Linda Lagergren From: Kathleen McCulloch [kathleen.mcculloch@comcast.net] Sent: Wednesday, June 10, 2009 3:39 FM To: Orrin Mahoney; Kris Wang; Dolly :Sandoval; Gilbert Wong; Mark Santoro Subject: School Resource Officers Dear Mayor and Member of the Cupertino City Council, First, thank you for commitment and the past support you have given our schools. Now, I understand that one of the positions of school resource officer will be under review. I would like to encourage you to maintain the support level you are currently giving our schools. On a personal level, with a father and brother that are policeman, I understand that all too often kids grow up with the wrong impression of the police. By having Pete and Rocky as School Resource Officers we can give children the awareness of policemen as role models not as adversaries. On a school wide level the assistance they provide for Code Red Drills, training and assemblies such as, Stranger Danger, Safety Night, Bicycle Safety, Bullying, and Internet Safety, these are all important issues and hearing from multiple sources, especially from an authoritative source such as police officer, gets the messages across. In these times our children's education is being tIv°eatened from all sides, please continue your current level of support. Kathleen McCulloch Garden Gate PTA President (408) 343-1232 c.: c- ~ I ro l vq Linda La er ren ~~~ ~ From: Debbie Anderes [danderes@worldnet.att.net] Sent: Wednesday, June 10, 2009 2:46 F'M To: Orrin Mahoney; Kris Wang; Dolly Sandoval; Gilbert Wong; Mark Santoro Subject: School Resource Officers Dear Cupertino City Council Members: I am the mom of a 7th grader at Lawson Middle School and a 3rd grader at Eaton Elementary School. I recently learned that the deputies who provide safety programs for the students at our schools are funded by the city and that these positions are in danger of being cut. I know that this is a time of tough choices, but I wanted to share with you my perspective as a parent on the importance of these officers to the future of the children in our community. We know that the residents of Cupertino highly value education. These officers have a important role in our children's education. They guide and assist parents, school district personnel and other law enforcement to ensure that our children have a safe place to go to school and learn. They are a positive presence at the schools for children to confront and experience safety and law enforcement issues in a non- threatening environment. Our young students are farming attitudes and behaviors that will last a lifetime. When it is time for you to make those toughy decisions about how best to allocate the city's resources, I hope that you will consider the impact tFiat these officers have on who our children will become. As with other education funding issues, m~~king cuts could prove to be very expensive. As always, I thank you for your service to our community. Debbie Anderes 10792 Alderbrook Ln. Cupertino c:.~ CQ f ~o ~v ~ t~-C,~.~--1~ 1 Linda Lagergren From: Franklin Vivian [franklin_vivian@c~apertino.k12.ca.us] Sent: Wednesday, June 10, 2009 1:14 F'M To: Zellner Marjorie; Dolly Sandoval2; Wernick Lorries Wood Nancy; Orrin Mahoney; Kris Wang; Dolly Sandoval; Gilbert Wong; Mark Santoro Cc: Quon Phil; All Elem Principals; All Middle Principals; Linda Rios; Peter. Robinson@sho.co. santa-Clara. ca. us Subject: Re: School Resource Officers Dear all, I was hoping to attend the meeting today, but unfortunately have an appointment that goes from 4:00 to 6:00. Therefore, I will put my thoughts in writing. I am writing to express my tremendous appreciation for the Resource Officer Program that has supported the schools in Cupertino Union School District. In my twelve years as an elementary principal I found it essential to have consistent ~=ontact with the Resource Officers. They provided dependable safety programs through the Bully Free Assemblies and in-class bully presentations, Red Code training and drills, and Drug Awareness programs during the Red Ribbon Week. The Drug Awareness that they provide is inv~~luable, especially since the DARE program is no longer available in Cupertino. But most importantl~i, they provide a positive connection with the school community. Deputies Pete and Rocky know whE~n to address situations involving students, staff or parents patiently with sensitivity and wh<~n to exert assertiveness. Although we live in a city environment where the school system is highly esteemed with high academic accolades, there are troubled families when the dysfunction and strE~ss carries over into the school environment. These Resource Officers respond quickly when callE~d upon. Their communication skills and sincere love of working in a school environment have helped ease stressful situations with students and parents finding it difficult to maintain self control. Under these circumstances the school staff finds it much more comforting to work with police t~ersonnel that are assigned to the school, know the community and the school personnel. Schools are being hit hard with the budget cuts. 1-he socio economic situation in California is dismal which can cause even more disruption and di~~tress in families. Please, continue to support the Resource Officers Programs. If you eliminate tFie program, you increase the potential anxiety at schools. Each time I hayed call Pete or Rocky, or any other Resource officer over the years, I gave thanks for the foresight of community members that recognized the importance of this program. Vivian Franklin Principal, Stevens Creek Elementary School On 6/9/09 12:49 PM, "Zellner Marjorie" <Zellner_Marjorie@cupertino.kl2.ca.us> wrote:Zellner Marjorie To All, I am a special advocate for Rocky. She was a terrific student in my sixth grade class at Parkmont Elementary School across the Bay in Fremont Unified way back when. Our schools need people as fine as Rocky and her team to protect the interests of our students. She cares. I am proud to have been her teacher. Best, Margie Zellner/Meyerholz On 6/8/09 4:36 PM, "Dolly Sandoval" <dolly@dollysandoval.com> wrote: > Keep those emails coming (PTA and school site council parents would be best > advocates). > Thanks > Dolly > Sent with Wireless Sync from Verizon Wireless > ----Original Message ---- > From: "Lorrie Wernick" <wernick_lorrie@cupertino.kl2.ca.us> > Date: 6/6/09 10:04 pm > To: "Wood Nancy" <Wood_Nancy@cupertino.kl2.ca.us> ; "omahoney@cupertino.org" > <omahoney@cupertino.org> ; "kwang@cupertino.org" <kw~ing@cupertino.org> ; > "dsandoval@cupertino.org" <dsandoval@cupertino.org>; "f;wong@cupertino.org" > <gwong@cupertino.org> ; "msantoro@cupertino.org" <msantoro@cupertino.org> > Cc: "Quon Phil" <Quon_Phil@cupertino.kl2.ca.us> ; "All Elem Principals" > <All_elemprincipals@cupertino.kl2.ca.us> ; "All Middle Prin~:ipals" > <All_MiddlePrincipals@cupertino.kl2.ca.us> > Subj: Re: School Resource Officers > Hello to All, > Nancy, I am so thankful that you sent out this a-mail. We ha~~e had both > Rocky and Pete as School Resource Officers at Regnart and they have been > invaluable. Not only do they provide the help to individual students and > families who need a little extra support in learning to make appropriate > choices, they are highly proactive in presenting trainings and assemblies. > They worked with our staff in Code Red and not only showed them how to do > it, but also helped them to learn to be calm and reflective in an emergency. > They worked with our students teaching about avoiding bullying, > understanding cyber bullying, stranger danger, and bicycle safety. It would > be a great loss not to have them in our schools for our students. I > encourage the Cupertino City Council to continue to support the school > resource officer program and appreciate their commitment. > Sincerely, > Lorrie Wernick > Principal, Regnart Elementary School > On 6/5/09 10:04 AM, "Wood Nancy" <Wood_Nancy@cupertl~no.kl2.ca.us> wrote: » Dear Mayor Mahoney and Members of the Cupertino City Council: » I understand that the position of school resource officer will be a » discussion item on the agenda for June 10. Although I woul~~ like to be at » the meeting to share my thoughts on the importance of that role, our school » site council meeting is scheduled at the same time so I won't be able to » attend the city council meeting. » I did address the council the last time the school resource officer position » came up for discussion. What I said then, holds true today. The school » resource officers not only serve the school community by educating the » children and community about safety and good decision-making, they also » provide the opportunity for children to build relationships ~Nith adults who » are positive role models for them. » One of the most important aspects of the position is the support they often » provide to students who are troubled and may be making the wrong behavior » choices. » You are the custodians for the well-being of your city. There is no more » important constituency than your children. I know you rea~gnize that. » Please continue to support the school resource office program. It is a wise » investment. » Respectfully, » Nancy Wood » Principal » Garden Gate School 3 ~+^+ ' 1 6~a+ ....J I[IrFF J ` r ~C~ ~ ~ ~ l0 I o9 ( , ~ ,,.0n. - Linda Lagergren From: Debbie Anderes [danderes@worldrn~t.att.net] Sent: Wednesday, June 10, 2009 2:46 PIVI To: Orrin Mahoney; Kris Wang; Dolly Ss3ndoval; Gilbert Wong; Mark Santoro Subject: School Resource Officers Dear Cupertino City Council Members: am the mom of a 7th grader at Lawson Middle Scho~~l and a 3rd grader at Eaton Elementary School. I recently learned that the deputies who provide safety programs for the students at our schools are funded by the city and that these positions are in danger of being cut. I know that this is a time of tough choices, but I wanted to share with you my perspective as a parent on the importance of these officers to the future of the childrE~n in our community. We know that the residents of Cupertino highly value education. These officers have a important role in our children's education. They guide and assist parents, school dis~lrict personnel and other law enforcement to ensure that our children have a safe place to go to school and learn. They are a positive presence at the schools for children to confront and experience safety and law enforcement issues in a non- threatening environment. Our young students are forming attitudes and behaviors that will last a lifetime. When it is time for you to make those tough ~~ecisions about how best to allocate the city's resources, I hope that you will consider the impact th~~t these officers have on who our children will become. As with other education funding issues, malting cuts could prove to be very expensive. As always, I thank you for your service to our community. Debbie Anderes 10792 Alderbrook Ln. Cupertino Linda Lagergren From: Franklin Vivian [Franklin_vivian@cupertino.k12.ca.us] Sent: Wednesday, June 10, 2009 1:14 PIJI To: Zellner Marjorie; Dolly Sandoval2; ~'Vernick Lorries Wood Nancy; Orrin Mahoney; Kris Wang; Dolly Sandoval; Gilbert Wong; Mark Santoro Cc: Quon Phil; All Elem Principals; All ~~iddle Principals; Linda Rios; Peter. Robinson@sho.co.santa-clara.ca.us Subject: Re: School Resource Officers Dear all, I was hoping to attend the meeting today, but unfortunately have an appointment that goes from 4:00 to 6:00. Therefore, I will put my thoughts in writing. I am writing to express my tremendous appreciation for the Resource Officer Program that has supported the schools in Cupertino Union School District. In my twelve years as an elementary principal I found it essential to have consistent contact with the Resource Officers. They provided dependable safety programs through the Bully Free Assemblies and in-class bully presentations, Red Code training and drills, and Drug Awareness programs during the Red Ribbon Week. The Drug Awareness that they provide is invaluable, especially since the DARE program is no longer available in Cupertino. But most importantly, they provide a positive connection with the school community. Deputies Pete and Rocky know when to address situations involving students, staff or parents patiently with sensitivity and when to exert assertiveness. Although we live in a city environment where the school system is highly esteemed with high academic accolades, there are troubled families when the dysfunction and stress carries over into the school environment. These Resource Officers respond quickly when called upon. Their communication skills and sincere love of working in a school environment have helped ease stressful situations with students and parents finding it difficult to maintain self control. Under these circumstances the school staff finds it much more comforting to work with police personnel that are assigned to the school, know the community and the school personnel. Schools are being hit hard with the budget cuts. The socio economic situation in California is dismal which can cause even more disruption and distress in families. Please, continue to support the Resource Officers Programs. If you eliminate the program, you increase the potential anxiety at schools. Each time I hayed call Pete or Rocky, or any other Resource officer over the years, I gave thanks for the foresight of community members that recognized the importance of this program. Vivian Franklin Principal, Stevens Creek Elementary School On 6/9/09 12:49 PM, "Zellner Marjorie" <Zellner_Marjorie@cupertino.kl2.ca.us> wrote:Zellner Marjorie To All, I am a special advocate for Rocky. She was a terrific student in my sixth grade class at Parkmont Elementary School across the Bay in Fremont Unified way back when. Our schools need people as fine as Rocky and her team to protect the interests of our students. She cares. I am proud to leave been her teacher. Best, 1 Margie Zellner/Meyerholz On 6/8/09 4:36 PM, "Dolly Sandoval" <dolly@dollysandoval.com> wrote: > Keep those emails coming (PTA and school site council parents would be best > advocates). > Thanks > Dolly > Sent with Wireless Sync from Verizon Wireless > ----Original Message ---- > From: "Lorne Wernick" <wernick_lorrie@cupertino.kl2.ca.us> > Date: 6/6/0910:04 pm > To: "Wood Nancy" <Wood_Nancy@cupertino.kl2.ca.us> ; "amahoney@cupertino.org" > <omahoney@cupertino.org>; "kwang@cupertino.org" <kwang@cupertino.org>; > "dsandoval@cupertino.org" <dsandoval@cupertino.org>; "~;wong@cupertino.org" > <gwong@cupertino.org>; "msantoro@cupertino.org" <msantoro@cupertino.org> > Cc: "quon Phil" <Quon_Phil@cupertino.kl2.ca.us>; "All Elem Principals" > <All_elemprincipals@cupertino.kl2.ca.us> ; "All Middle Principals" > <All_MiddlePrincipals@cupertino.kl2.ca.us> > Subj: Re: School Resource Officers > Hello to All, > Nancy, I am so thankful that you sent out this a-mail. We ha~re had both > Rocky and Pete as School Resource Officers at Regnart and they have been > invaluable. Not only do they provide the help to individual students and > families who need a little extra support in learning to make appropriate > choices, they are highly proactive in presenting trainings and assemblies. > They worked with our staff in Code Red and not only showed them how to do > it, but also helped them to learn to be calm and reflective in .an emergency. > They worked with our students teaching about avoiding bullying, > understanding cyber bullying, stranger danger, and bicycle safety. It would > be a great loss not to have them in our schools for our students. I > encourage the Cupertino City Council to continue to support the school > resource officer program and appreciate their commitment. > Sincerely, > Lorrie Wernick > Principal, Regnart Elementary School > On 6/5/09 10:04 AM, "Wood Nancy" <Wood_Nancy@cupertino.kl2.ca.us> wrote: » Dear Mayor Mahoney and Members of the Cupertino City Council: » I understand that the position of school resource officer will be a » discussion item on the agenda for June 10. Although I woul~j like to be at » the meeting to share my thoughts on the importance of that role, our school » site council meeting is scheduled at the same time so I won't be able to » attend the city council meeting. » I did address the council the last time the school resource officer position » came up for discussion. What I said then, holds true today. The school » resource officers not only serve the school community by e~jucating the » children and community about safety and good decision-m~~king, they also » provide the opportunity for children to build relationships vrith adults who » are positive role models for them. » One of the most important aspects of the position is the support they often » provide to students who are troubled and may be making tl~e wrong behavior » choices. » You are the custodians for the well-being of your city. There is no more » important constituency than your children. I know you recognize that. » Please continue to support the school resource office program. It is a wise » investment. » Respectfully, » Nancy Wood » Principal » Garden Gate School 3 ~'.~ ~ 1 ~ o ~ o~ l,~-.nn. t~ Z-~- Projections 2009 Frequently Asked Questions What is Projections? . As a regional land use planning agency, ABACI is responsible for describing existing conditions, forecasting changes to the populati~~n and economy, and assisting local governments to identify policies that address a changing environment. Projections is ABAG's biennial forecast of population, housing, jobs, ~mnd income for the nine-county 101-city region. Since 2003 ABAG has included a~set of policy assumptions in its models that assign more growth to azeas around transit. This is in recognition of evolving government polices and market conditions that promote growth in ~lmose azeas. While many local plans in the Bay Area (general and specific) extend to 2015 or 2020, ABAG's Projections go out to 2035. ABAG anticipates that most of the population growth to the Bay Area will occur beyond the scope of 1c~cal plans now in place. This assumes that local plans will need to be updated to provide for growth. Why does ABAG produce forecasts? The primary reason that ABAG produces forecasts is so that other regional agencies, including the Metropolitan Transportation Conummission (MTC) and the Bay Area Air Quality Management District (BAAQMD) can use the forecast in their modeling and planning work. Projections is also widely used by local land-u:~e planning agencies to plan for future change. By 2035, an additional 2 million people and 1..3 million jobs will be in the Bay Area. If we are to house all our workers and newly formed households within this region, then the Bay Area will need neazly 700,000 new housing units. If housing for these workers and new families is not produced in the region, our current pattern of commuting to the region for jobs -with its bi-products of increased traffic, increased greenhouse gas emissions, and increased traffic -will become more entrenched. Not planning for housing will not stop population growth and in-migration. How accurate are these forecasts? Local governments often ask about the accuracy of ABAG's forecast as compared to the state forecasts and other sources like the U.S. Census or the California Department of Finance. Past ABAG forecasts have typically been within 5 percent of actual population, household and job estimates, at the county level. Conveyi~ig to local governments our track record on the accuracy of the regional land-use forecast, in the short-term; maybe helpful. However, policy-based projections in the long-term are intended to encourage change to reach specific growth policies, which does not lend to measuring accuracy of the forecast but does lend to determining attainment of regional growth policies. My city is built out: How can we plan for growth? Aerial photographs of the Bay Area show San l~rancisco to have been largely "built out" in the early 1900s before the earthquake. Howevf:r, the city looked nothing like it looks today. Things change: an army base closes, a wazehou~se burns down, a shopping mall becomes unprofitable. Jurisdictions update their general and specific plans. Within the next decade, every jurisdiction in the Bay Area will see new housing added. With forethought and good planning, mew housing and businesses can be added to enhance our communities. How does my local plan fit into the regional forecast? In the summer of 2006, ABAG contacted every city and county in the region to acquire the current version of their General Plan and other available planning documents. Most of these plans extend to 2015 or 2020. So the short term forecasts rely heavily on the local plans. As the forecasts move into the long term, policy b~~sed assumptions come into greater play. ABAG assumes that cities will update their pla~is to provide for more growth. How are economic conditions factored into ABAG's model? Projections is a long range forecast to year 203:1. Current economic conditions have long term consequences. But current difficulties sho~zldn't be extrapolated 25-30 years in the future. Our models don't attempt to look at eco~somic cycles, but instead show a smooth trend. What makes Projections 2009 so forward tf~inking? ABAG has developed multiple land use scenarios to test how well the regional and local land use policies will meet the challenges posed by growth over the next 30 years. Assuming that . the general and specific plans currently in place will. be updated or replaced in the next 10 to 20 years, and that the updates will provide for growth, ABAG has developed a number of scenarios to measure our success in meeting a variety of bench-mazks such as: • Reduce person hours of delay by 20 percent below today's levels by 2035 • Reduce CO2 emissions by 40 percent below 19901evels by 2035 • Reduce PM2.5 emissions by 10 percent below today's levels by 2035 • Reduce emissions of coazser particulate mater (PM10) by 45 percent under today's levels by 2035 • Reduce VMT per capita by 10 percent a~mpazed to today by 2035 • Limit regional greenfield development t~~ 900 acres per year • Increase non-automobile dependent access to jobs and essential services by 20 percent compazed to today by 2035 These targets aze not mandates; rather, they will provide a measuring stick to see how well we are achieving regional transportation, equity;, and environmental objectives. These targets and the scenarios developed by ABAG have been brought before policy-makers at both Joint Policy Committee and ABAG's Executive Boaz~i. Why is ABAG using targets instead of just a. base case forecast? We felt that it was important to describe policy ~issumptions in comparison to specific goals. Past efforts at policy assumptions have been too general, and have not helped the discussion with local jurisdictions or other stakeholders. In its current Regional Transportation Plan, the Metropolitan Transportation Commission (MTC:) adopted tazgets that aze consistent with those used by ABAG. As the agencies have worked to improve the coordination of their work, we felt it was appropriate to consider land. use in the same way that MTC has been considering transportation. 2 The State of California has recently adopted re;ional planning legislation in the form of SB 375. It will require all of the regions in the state to consider land use and transportation plans in a coordinated way. In addition to what we are currently doing in the Bay Area, SB 375 directs the Air Resources Board to adopt regional targets for greenhouse gas emissions. How does the Projections forecast relate to Priority Development Areas? The regional agencies are working with local jurisdictions to identify Priority Development Areas (PDAs}, which aze places neaz transit where local communities want to focus growth. These areas are eligible for financial incentives and support for development in these areas. The projections alternatives both emphasize gr~~wth near transit, azeas that overlap with the PDAs. The Focused Future alternative, which provides a more aggressive distribution of growth near transit, may not be consistent with local estimates of growth in the PDAs. The alternatives aze meant to encourage discussion about land use patterns and the need to meet regional goals. Neither is a final forecast. Isn't it inappropriate to focus growth in are~~s that have problems with schools or crime or infrastructure? Growth in any area will cause some challenges. But it can also mean additional tax base, new households that can contribute to a community and changes to the built environment that might help address some of these issues. We should also recognize that there is 20-25 ye;azs to try and address regional and local concerns. Growth and the opportunities to solve problems, occur over the entire period. We need to try and make improvements for existin;; communities, and for people moving to these areas. _ # ~ ``~'~~- ~~ `~~ {,~.:i~'~~' .ti ,;.:! A'_:~j.i'=~ ..i 3;~i. Ca,`~ OJT ., , ~ n ~;o° i ~;t~ r`~ v X11-. ~ ' ~~27''h`r , .,~ ~e g,~~: ria , ; ~': ~~ ~; ~ ~,~~ , c 20~;~~ . '~ .2010 z~ ''` '~~#~is~_2f31?5, n''t~ i~~sr ~i~0~o ,!`_zj]25 ~:;' !~ 30 ? frr~: r20~~~:'=~ Households 18,990 19,530 20,120 20,350 20,680 21,040 21,420 21,800 HH - Cupertino's share of County 3.36% 3.28% 3.28% 3.11% 2.97% 2.84% 2.73% 2.63% HH - Cupertino's share of Region 0.77% 0.76% 0.75% 0.73% 0.71% 0.69% 0.68% 0.66% Jobs 39,280 31,260 32,010 32,790 33,590 34,520 36,150 37,890 J - Cupertino's share of County 3.76% 3.58% 3.53% 3.34% 3.13% 2.93% 2.80°° 2.68% J - Cupertino's share of Region 1.05% 0.91% 0.92% 0.88% 0.83% 0.79% 0.76% 0.74% Population 52,970 54,300 56,000 56,363 57,200 57,600 58,000 58,500 Pop - Cupertino's share of County 3.15% 3.08% 3.07% 2.90% 2.77% 2.64% 2.51% 2.41% Pop - Cupertino's share of Region 0.78% 0.77% 0.76% 0.73% 0.71% 0.69% 0.67% 0.64% `", i3~, .= ~ ".."aa.;r. ;~.~,~' ,,.. ~.. `~,~t~ .~ ~' „ri..`A "~;f't i3 ~ s5an .Clara.;-` a>gv~€, :'_ ~;,> ;~~ " ~. ~ 3 "; _, , t Households 565,863 595,700 614,000 653,803 696,533 739,818 785,092 827,330 Jobs 1,044,130 872,860 906,270 981,230 1,071,980 1,177,520 1,292,490 1,412,620 Population 1,682,585 1,763,000 1,822,000 1,945,300 2,063,100 2,185,800 2,310,800 2,431,400 .; ] +~i ~ `,Y 4~~. - ~ :~f~ xi ~ ~ v' I 7 ~; ! ~t~ ~ lr 77 FyR 1'Y t,j1.1. ..~ai ,F~ ~' s. .t~ }~ :~ .c~~'.~3'GfFS`t. x ~ ik `F~ y i ~~~~ .l.~nft f. 7 ~ 3 t - 1 ~. :P,~i~ .F.'S i ~ 71 .c ~ (~"4 ^,e~„"i I t~'s~ " N~~~.° f Households 2,466,020 2,583,080 2,667,340 2,784,686 2,911,004 3,039,9 it 3,171,945 3,302,780 Jobs 3,753,460 3,449,740 3,475,840 3,734,590 4,040,690 4,379,900 4,738,730 5,107,390 Population 6,783,762 7,096,500 7,341,700 7,677,500 8,018,000 8,364,900 8,719,300 9,073,700 Comparison Projections 2007 and 2009 1 6/4/2009 Second Units Second dwelling units (also known as accessory dwelling units or granny flats) aze attached or detached, self-contained units on asingle-family residential lot. These units are often more affordable due to their smaller size. The City of Cupertino allows for second units in the R-1, RHS, A, and A-1 zoning districts. In addition to identifying vacant or underutilized land, the City can address a portion of its RHNA requirement through the provision of second units. ][n order to include second units as part of the City's overall strategy to accommodate its regional }lousing need, the housing element must include an estimate of the potential number of second units to be developed in the planning period based on an analysis that considers the following factors: 1. the number of second units developed in the prior planning period; 2. community need for these types of housing emits, 3. the resources and/or incentives available that will encourage the development of second- units; and 4. other relevant factors as determined by HCL-. The City's projection of second units that will be counted towards its RHNA must be based on realistic capacity and development trends of second units in the previous planning period. Furthermore, the housing element must describe and analyze the factors that could affect second unit development, including the development standards established by the City's Second Dwelling Unit Ordinance (Municipal Code Chapter 19.84). The housing element should also include an analysis of the anticipated affordability of second units. The affordability levels of second units can be determined by conducting a rent survey of existing second units or estimatin;; the rent of a second unit using the average rent per square foot for comparable properties and the anticipated size of the second unit. BAE conducted an analysis to estimate the monthly rent. Assuming the average rent/sq. ft. of $2.19 and the maximum size of second units of 640 sq. ft., the estimated monthly rent would be approximately $1,400. This exceeds the maximum affordable monthly rent for avery-low income, i.'our-person household of $1,170. The only alternative to count the units as affordable would be to conduct a survey of the existing units. However, we would not anticipate a high return of the surveys since the City would be asking for the tenant to provide their income levels. Furthermore, sites need to be documented by APN for to be listed on the inventory of sites. We would have to provide single family property APNs where we think development of a second unit would occur. Sources: State of California, Department of Housing and Community Development. "Second Units" http://www.hcd.ca.aov/hpd/housing~element2/SIA~,econdunits.nho Substantial Rehabilitation, Conver:~ion or Preservation of Affordable Housing HCD does not allow cities to count units in existing affordable housing developments towards its RHNA for very low- and low-income households. However, under limited circumstances, the City of Cupertino can meet up to 25 percent of its RHNA by making existing units affordable through rehabilitation, conversion, or preservation (Goverrur~ent Code Section 65583(c)(1)). In order to meet the alternative sites requirements through rehabilitation, conversion, or preservation, the City's housing element must include a program action that requires it to provide "committed assistance" within the first two years of the planning period. "Committed assistance" refers to a legally enforceable agreement for the Cit}~ to provide the assistance necessary to make identified units affordable and that the units aze made available for occupancy within two years of the execution of the agreement. The complete checklist of requirements necessary to count rehabilitated, converted, or preserved units toward the City's RHNA is attached. In addition, the following discussion summarizes the requirements for rehabilitation, conservation, and preservation of affordable housing. Substantially Rehabilitated Substantially rehabilitated units that are counted towards the City's RHNA must result in a net increase in the affordable housing stock for very low-income and low-income households and meet the following requirements: • Units must be at imminent risk of loss to the housing stock. • The City must commit to providing displaced tenants who are not otherwise eligible for relocation assistance under State law, with assistance, including a minimum of four months of rent and moving expenses and comparably replacement housing. • Occupants temporarily or permanently displaced must be provided with relocation assistance and the City must require that any displaced occupant will have the right to reoccupy the rehabilitated units. • Rehabilitated units must have long-term affordability requirements of at least 20 years or any other term required by federal or State fianding laws. Converted Non-affordable units in rental complexes of 4 or more units that are converted to affordable by acquisition or the purchase of affordability covenants and restrictions may be counted towards the City of Cupertino's RHNA. Converted units may not be acquired through eminent domain and must result in a net increase in housing stock affordable to low- and very low-income households. 2 In addition, converted units must meet the following requirements: • May not be currently occupied by low- or very low-income households. • Be in decent, safe, and sanitary condition when occupied. • Have long term affordability covenants of at least 55 years. Maitri, a local nonprofit organization, has received $500,000 in CDBG funding from the City of Cupertino to purchase afour-plex at 19489 Rosemazie Place for transitional housing for South Asian victims of domestic violence. The property c<<n accommodate 16 people in the nine- bedroom four-plex. The City of Cupertino may be able to count the four units in the Maitri Transitional Housing project towazds its RHNA for eery low- or low-income households. Preserved The City of Cupertino may receive credit towazd its EtHNA for units to be preserved at affordable housing costs to lower-income households by the accluisition of the units or the purchase of affordability covenants for the units. Preserved unit:; must meet the following requirements: • Be located within an assisted housing development. • Have new long-term affordability covenants and restrictions of at least 40 years. • Have received government assistance under specified programs. • Be expected to convert to non low-income uses. • Be in decent, safe, and sanitary condition. There is one affordable housing development in the (~ity of Cupertino that is at risk of converting to non low-income uses. However, the 27 unit apartment complex, LeBeaulieu Apartments, has affordability requirements that are not set to expire unti12015, one year after the end of the current planning period which runs from 2007 to 2014. Sources: State of California, Department of Housing and Community Development. "Adequate Sites Alternative." http://www.hcd.ca.gov/hpd/housin~element2/SIA adegsites.~hn 3 t ~ .._ ' ~ -/d-o ' (~ ~~ 2009/10 Budget Study Session Cou ncil Follow Up Items # Question from 5/27/09 Assigned to To Council 1 Recap last two years of School Resource Officer costs Carol 5/28 and 6/2 2 Footnote Retiree Medical Trust activity in budget doc Dave W. done 3 Denote any deadlines on Stimulus Grant applications All Depts 6/2/2009 4 What does $130,000 get us re: Heart of the City Aarti 6/2/2009 5 Breakdown of General Election versus UUT costs Carol 6/2/2009 6 What's happening with Cupertino Channel broadcasting: a. Quality Improvement Rick 6/2/2009 b. Update to digital Rick 6/2/2009 7 Status of bandwidth project and budget Mariyah 6/2/2009 8 Community Development Budget - a. BMR Housing projects for two years Carol 5/28/2009 b. Mid-Long term planning projects for two years Carol 5/28/2009 c. Affordable Housing projects for two years Carol 5/28/2009 d. Total project to date Housing Element budget Carol 6/2/2009 9 Any cost sharing agreement for traffic study for new hotel 8. office squares? Aarti 6/2/2009 10 Capital Improvement Projects - est of wish list items Ralph 5/28/2009 11 Capital Improvement Projects - a. Reconciliation between Ralph & Carol's ppt Dave W 6/2/2009 b. Sheet denoting carryover, new money, totals Dave W 5/28/2009 12 Rental revenue from Simms property Dave W 6/2/2009 13 09/10 Expenditure Trends Carol 5/28/2009 Question from 612/09 14 Website Usability Assessment Rick 6/10/2009 15 What would you recommend we use our COPS $$ for? Terry C 6/10/2009 16 What do other cities spend their COPS $$ for? Carol 6/10/2009 17 What does a School Resource Officer do? Terry C 6/9/2009 18 Footnote SRO and School District info in budget Carol done 19 Housing Element budget breakdown Carol/Aarti 6/10/2009 20 Estimate of staff time for traffic study and new hotel Aarti 6/10/2009 21 State loan/take away impact/options Carol 6/10/2009 22 What does the City do for the School districts? Carol 6/10/2009 23 Memo on school crossing guards Dave K 6/10/2009 g/ad min services/2009-10 CC follow up items Item # 14 OFFICE OF ADMINISTRATIVE SERVICES CITY HALL Website Usability Assessment Proposal June 10, 2009 CUPERTINO Website Usability Assessment Focused on Better Search Analysis and PDF Guidelines After the restructuring and redesign of the city's website in December 2008, some new website usability and search functionality issues have come to light. In order to develop a comprehensive solution to a potentially wide range of issues, it is proposed that an independent website usability assessment be performed by independent contractors. The contractors will perform the usability testing as well as the website search functionality evaluation and will also develop PDF document posting guidelines in order to maximize user access and improve search-friendly documentation. Project Scope 1.0 Usability Assessment The goal of this effort would be to support the mission of the City of Cupertino by implementing auser- friendly, citizen-centric Cupertino.org website. This usability assessment initiative will assist the City of Cupertino in analyzing, designing, evaluating, and testing the Cupertino.org website to ensure that it is usable, useful, and accessible to its users. The website will be assessed for user performance, user satisfaction, and usefulness. The contractor will evaluate the city's website based on the following factors: • user interface • content and navigation • information architecture • understandability • accessibility The contractor shall ensure that the design, layout, and organization of the site are intuitive and user- friendly. The contractor shall rely on research-based web design and usability methodologies and guidelines to guide these efforts. • Analyze current site structure and make recommendations for improvements based on user needs and task characteristics. • Perform terminology and labeling analysis to ensure site is using logical and intuitive terminology based on users' knowledge levels. • Organize site content and main categorization based on users' needs. The categorization should be citizen-centric and based on users' organization and terminology. • Conduct at least one usability test (consisting of 12- 15 individual user performance tests) of paper prototypes, wireframe mock-ups of information architecture. • Create high-level site map and site navigation strategy. 2.0 Website Search Functionality Assessment Our current website search is yielding inadequate search results. A slew of problems are occurring when users encounter an ineffective search results page: Users can't identify the search result relevance to their search keyword. Many of the resulting search result links are irrelevant to them. Users want and need logical and relevant search findings listed at the top of the search results. Reoccurring unsuccessful searches force users to click into each result, often endi~lg with them abandoning the search altogether. A detail search functionality assessment is required to implement auser-friendly search focusing on the following factors: • User friendly design of the search result page • Search results relevancy -Most Relevant and logical Links Should Be First • Providing a clear search guidelines tips stating the following • Match: Matching can be set so that yow• search results match All of the terms in your string Any of the terms , or two or more terms combined with Boolean logic (commission and council) not Metadata). • Format: Long will list the titles, plus are excerpt showing the search string in its context, from either the contents of the <META% tag, an extract of text containing the search word, or the initial text on the page. Short will display only a list of titles. • Sort: Sort by File type will list results in different file type category like PDF or html file, Time will list results order by date they were last updated, and Title will list results alphabetically. The sort orders may be rf;versed. 3.0 PDF Posting Assessment and Guidelines Our current site has a huge repository of PDF files wr-ich are frequently not accessible to the users not well indexed for search. The process will involve creating guidelines for Document Preparation for PDF creation for website posting. Document Preparation Guidelines • Guidelines to convert MS Word, Excel, and PowerPoint files to Adobe PDF. The detail guidelines will include: o How to create small size searchable PDI~ files using Adobe Acrobat Professional. o Bookmarks inserted guideline in larger PDF to assist user navigation through the document. Cost Estimation for the Website Usability A:~sessment Project The estimate cost for website assessment consulting and guideline development and implementation of all the proposed is $50,000 OFFICE OF THE SHERIFF SANTA CLARA COUNTY SHERIFF LA URIE SMITH MEMORANDUM TO: David Knapp, City Manager Cupertino FROM: Captain Terry Calderone #1361 DATE: 6/9/2009 SUBJECT: SRO Position, Council Study Session Mr. Knapp, I have been asked to write a memo regarding the evaluation by Council for the SRO position in the FY 09-10 budget. Item # 15 I would strongly recommend to Council that they maintain the second SRO position. Currently, the second SRO position is partially funded by the two school districts, Fremont Union HS District ($10,000) and Cupertino Unified School District ($10,000). If this position were to be cut, the funding from the school districts would also be cut. This position is also funded at 75%, not a full position, although the position works full time and much more. So, the city already receives a lower rate based on the services provided. Secondly, I have not taken the 75% from an FTE at 2080 hours per year, but evaluated the base productive rate with holidays and vacations, and based the 75% on 1841 hours per year. I have reduced the overhead on the hourly rate that is then charged since the SROs perform a function that is different then patrol. This is to help with the costs to the city for these positions. The SROs spend 60% of their day on average dealing with behavioral problems that come up with students at the schools. These problems would now fall back on to patrol to handle. If Council were to eliminate the second SRO position, this would place a heavy burden on the one remaining SRO to handle the 14 schools in the city. I would then eliminate the SRO for the Middle and Elementary schools in the city. The one SRO would then only work with the three High Schools in Cupertino. This would require that an additional enforcement deputy be established to carry the additional load. With the recent trend this year, calls for service are up, property crimes are up, and the resources for the city have not changed. I have not made a request for resources due to the fiscal impact all cities are currently facing. Instead, I have utilized the existing resources as effectively as possible. Elimination of the second SRO would reduce my resources, and I would have to return to the city to request an additional enforcement deputy, which would have a higher cost value to the city then does the second SRO position. Tlhe additional amount of time patrol deputies would have to spend at schools would deter from our response times to the community and residents that request service. Currently this year we have been able to maintain our goals established for response time;, and exceeded our goals as set with the city. These times, and our response could be del~iyed. I have provided Council with a year end report for FY 07/08 and FY 08/09. These reports outline many of the duties of the SROs, and as can be seen from the reports, there are a number of valuable programs and educational information that is provided to the students of your city. This helps to develop behavior and deter deviant behavior within the community. Should Council decide that the second SRO position is not an option for the budget, then the second choice for the COPS funding would be a Consultant position. This position would be used to evaluate and develop a "Safe Routes to School Program" in the city of Cupertino. There are a number of programs in ~existance currently, and this position could evaluate and utilize the concepts in place already that would best meet the needs of Cupertino. I am not familiar with the costs asso~~iated in using a consultant for this type of service, but could attempt to determine the costs to the city, if any after the COPS funding. The last recommendation for the use of the COPS funding if the second SRO position is eliminated, would be to establish a Traffic Sergeant position. There are a number of traffic concerns with residents in the city, there are evaluations that can be made, and the city is currently looking into and evaluating the possibility of establishing a red light camera program again. The Supervisor positon would help to coordinate all of these programs, and work toward a red light camera program that would address safety concerns at intersections in the city. This positon would also have an additonal cost to the city, in addition to the COPS funding. This positon would run approximately $240, 000 for a full year, so the COPS funding would leave a balance of approximately $140,000 to the city. There would not be the $20,000 to assist from the school districts for this position. Thank you, Captain Terry Calderone Item # 16 FY 2009 COPS Expenditure Plan Summaries Municipali Planned Use Funding Level Council/Board Approval Date Coun of Santa Clara 1,249,048 Office of the District Attorney 2 Criminal Investigators, 1 Attorney 529, 942 Office of the Sheriff 2 Deputy Sheriff (partial funding) 157,260 January 13, 2009 Department of Correction 3.8 Correctional Officers 529,942 Controller-Treasurer Allowable Overhead 31,904 Ci of Cam bell 1 Community Service Officer 100,000 Janua 6, 2009 Ci of Cu ertino 1 School Resource Officer 100,000 December 16, 2008 Ci of Gilro 1 Police Officer 100,000 December 1, 2008 Ci of Los Altos 1 Police Officer 100,000 December 9, 2008 Town of Los Altos Hills 1 Public Safety Officer (partial), and related operating exp. 100,000 Se tember 11, 2008 Town of Los Gatos / City of Monte Sereno 2 Police Officers 200,000 LG =Jan 20, 2009 MS = Feb 3, 2009 Ci of Mil itas Equipment & supplies in support of front- line law enforcement. 110,689 Janua 6, 2009 Ci of Mor an Hill 1 Multi-Service Officer, 1 CSO, 1 Temp part-time CSI 100,000 Janua 14, 2009 Ci of Mountain View 1 Police Officer 117,885 December 9, 2008 Ci of Palo Alto Equipment & supplies in support of front- line law enforcement. 101,039 Janua 12, 2009 Ci of San Jose Equipment & supplies in support of front- line law enforcement. 1,577,752 February 24, 2009 Ci of Santa Clara Communication equipment in support of front-line law enforcement. 184,170 Janua 26, 2009 Ci of Sarato a Additional patrol hours, 1 Neighborhood Resource Officer 100,000 June 18, 2008 Ci of Sunn vale 1 Patrol Team Captain 219,304 Janua 27, 2009 TOTAL 4,459,887 Item # 19 09/10 Budget -Follow up Questions Item # 19 -Housing Element Budget Bre:~kdown The cost of our Housing Element to-date is as follows: Bay Area Economics Contract (see attached scope) $109,040 City wide Mailings ($5,198 printing & $6,166 postage) 11,364 Total incurred to date $120,404 Additional budget request - 09/10 50,000 Total budget for project $170,404 Additional budget requests to cover Office Allocation initial study and printing and formatting of Housing/Land Use Element changes. Typical major Planning Department projects range from $100,000 - 150,000 in consultant costs (North Area Vallco consultant was $100,000 for in;stance) plus city wide mailings and staff time. Budge BAE will complete the City of Cupertino Housing BlenZent Update on a f xed-fee basis ui accordance with the budget brrlow. BA,1; can meet with the City to adjust this budget as necessary. Revised Budget -Cupertino Housing Element Update Process Nriy Rale Task 1: Start Up end Background Materials Review z: Community Participation Initial Council Study Sesalon Housing Advisory Commission Meeting Key Informant Interviews Key Stakeholder Group Series Communllywide'Workshop 3: Housing Needs Assessment ' 4: Constre(nts Analysis 5: Regional Housing Needs Allocation Accommodation 6: Housing Policies, Objectives, and Programs 7: Adm(nlslrelive Draft /Public Draft of Housing Element 8: Public Hearings 9: HCD-Review Draft Flousing Element 10: Respond to HCD Comments /Prepare Final Draft 11: Public Headng 12: Final Housing Element 13: Minor Revisions to Final Housing Cloment 14: Environmental Review Process Subtotal Labor Nours Subtotal Labor Fee Expenses (inc. data purchase, delivery, mileage) (exc. refreshments, room rental, translation costs) Total BAE DC&C Total Managing Vice Principal President Associate Analyst Total Principal Sr. Assoc. Associate Planner Total $275 $200 $115 $90 $215 $155 $125 $80 5 5 5 5 20 5 5 5 0 15 $5,875 5 5 0 0 10 0 4 0 0 4 $2,995 5 5 0 0 10 0 0 0 D 0 $2,375 D 12 D o 0 0 0 0 o D $z,aoo 4 25 10 10 49 8 0 20 40 68 $15,570 4 15. 10 10 38 0 5 .5 0 iD $7,550 0 25 20 1D 55 0 ~ 0 0 0 0 $8,200 0 4 20 10 34 0 0 D 0 0 $4,000 D 10 10 0 20 0 20 20 z0 60 , $10,35D 5 20 20 0 45 0 0 0 0 0 $7,675 0 30 .40 0 70 0 0 0 0 0 $10,600 0 5 5 0 10 0 0 0 0 0 $1,575 • 0 5 10 0 15 0 0 0 0 0 . $2,150 5 1D 25 0 40 0 0 0 0 0 $6,250 D 5 0 0 5 0 0 0 0 0 $1 000 5 5 0 0 10 0 0 0 0 0 , $2,375 0 5 0 0 5 0 0 0 0 0 $1,000 0 0 0 0 0 b 35 40 5 125 $15,700 38 191 175 45 449 18 69 90 105 282 $10,450 $38,200 $20,125 $4,05D $72,825 $3,870 $10,695 $11,260 $8,400 $34,215 $107,040 $2,000 $109,040 12 Item # 20 Fiscal Year 09/10 -Budget Follow up Questions Item # 20 What is the estimate of staff time/cost for the traffic study and new hotel? We estimate 150 hours of staff time as follows (includes salary and benefits): 100 hours of City Planner $9,206 50 hours of Community Development Dirc;ctor 5,843 Total Cost $15,049 Item # 21 09/10 Budget -Follow up Questions Item # 21-State Loan/Take Away Impacts/Options A brief editorial on the upcoming State "loan" of $1.358 million from our City. The way the State would take these funds will be determined by the State and not the City. The last time this situation happened in 2005/6, they took money by reducing the property tax remittances in January and May. We do not have an option on how we pay this but we do know that it will all happen in FY 09/10. This is in addition to the ongoing "loans" the State is currently taking from us by delaying and/or not paying expected gas tax revenues, sales tax revenues and State grant reimbursements. Our auditors tell us that they are not requiring a bad debt reserve against the $1.358 million receivable -that will be up to the individual city's discretion -but will recommend disclosure in the Commitments & Contingencies footnote of our annual financial statements. You should ask yourselves whether you feel that this money will ever be paid back. Staff is doubtful -perhaps based on the facts that California has the lowest S&P rating of all 50 states and the word "bankruptcy" is openly discussed in the financial markets. But more importantly, we see no self- imposed solutions at the State level and cannot imagine what their financial picture will be like in three years -but it will be worse. So, with that being said, you have several options to consider with this budget: 1. Use the $915,000 towards this loan and borrow the difference ($443,000) out of an Internal Service or Enterprise Fund whose reserve will remain available for at least three years. Under this approach, if we get paid back the dollars will go back into the loaning fund and the General Fund in FY 2012/13. If we do not get paid back, you will have a bad debt write off of $443,000 in 2012/13. 2. Move the $915,000 back into the General Fund available fund balance and use available reserves as discussed above for the entire amount. If we get paid back the dollars will go back into the loaning fund in FY 2012/13. If we do not get paid back, you will have a bad debt write off of $1,358 million in the General Fund in FY 2012/13, which will come out of your Economic Uncertainty Reserve. 3. Somewhere in between. We strongly recommend option #1 for your consideration as it mitigates the impact on the General Fund and reduces a potential liability problem for our City three years out. Item # 22 City of Cupertino Services Provided to Cupertino Union School District Sport Field Maintenance - 9 fields 600,000 07/08 -backstop repairs at 6 school site: - $25K 08/09 -asphalt gold fine paths at Regna~-t - $SSK 08/09 -Concrete batting cages - $ l OK 09/10 -Replace DG w/asphalt - Lincol~i $22K 09/10 -Replace DG w/asphalt -Garden Gate $28K School Crossing Guard Contract - lOcrossing guards 130,000 After school Enrichment Program - 20 school sites Drop-in basketball program -rent gym at Kennedy Middle School Youth Sports Camps -rent blacktop basketball courts and fields at Garden Gate Elementary 4~' of July -rental of Hyde Middle School and Sedgwick Elementary Youth Intervention - 50% of Linda Rios Contr<ct 42,500 School Resource Officer #1 & #2 (CUSD pays $10,000) total cost 360,100 Nature Programs Free creek side education programs for ~~113`d graders Group tours at minimum fee levels City of Cupertino Services provided to Fremont Union High School District Summer Learn-to Swim program -rent Cupertino HS pool 4~' of July -rent Cupertino HS campus High School students involved in Block Leader Program High School students involved in Teen Commission City of Cupertino Services provided to FoothilUDeAnza College District Summer enrichment program starting in 2009 Donate all surplus computers to DeAnza College The Emergency Preparedness Division has been providing numerous training and emergency preparedness services to the Cupertino Union School District and the Fremont Union High School District. The following services are being provided on an on-going basis: • Conduct monthly school preparedness meeting which is open to any school staff member and parents to assist the schools with their emergency plan. Training in Incident Command, communications, se~~rch and rescue, START triage and terrorism has been provided during thesE~ meetings. • Observe school drills and provide verbal and written feedback. Best practices are shared with other schools. • Provide On-site training at CUSD sites. START triage training has also been provided for the Fremont Union High Scl-~ool District staff. • Participate on the Cupertino Union Scho~~l District committee to rewrite their emergency plan and provide exercises a~t the district level. • Reviewed FUHSD emergency plan and F~rovided comments. • Working with Monta Vista High School to provide emergency preparedness training to all incoming freshman. • Provide CERT training free to any school) staff. • Purchased metal storage containers for :>chool sites and share the space to store emergency supplies. Locations are HydE~ Middle School, Lawson Middle School and Garden Gate Elementary. • Provided fundraising ideas to schools for emergency supplies. • Act as an information referral resource for the schools via a-mail. • Developed training aids and templates for schools. McClellan Ranch Park Programs for School Groups Cupertino Creek Education Program Third grade students from all CUSD schools as well as any private school within Cupertino may participate in this program. Currently all third grade classes within the CUSD participate. The goal of this program is to educate students about the value of creeks and riparian habitats. They learn how yards, playgrounds, streets and other areas within a watershed are linked to creeks via the storm drain system. They learn about non-point source pollution of waterways and how it can be prevented. All participating teachers receive training and materials to prepare their students for a trip to McClellan Ranch Park where they visit Stevens Creek and learn about the relationship between the creek itself and riparian vegetation along its banks, as well as the floodplain and the adjacent terraces that have been created by the flow of water through this area over time. At the creek the students will identify aquatic macroinvertebratesand learn how the various species present are used as a measure of water quality and the health of the creek. They learn that professionals and citizen volunteers collect and survey these small animals in order to monitor water quality. Students also learn that these macroinvertebrates are an important food for steelhead trout and other animals, both aquatic and terrestrial. This program is delivered by the Cupertino Parks and Recreation Department Naturalist and a Creek Education Program Coordinator funded by the Environmental Division of the Cupertino Pubtic Works Department as part of the Urban Runoff Management Program. The City pays for bus transportation for those CUSD schools that are within Cupertino. This is budgeted under 520-8004 as Stormwater Activity. Naturalist-led programs for School Groups Naturalist-led programs may be scheduled for preschool through grade 5 classes. A fee of $75 is charged fora 1 'h hour program for a cla~~s of approximately 20 students. Often a program includes a visit the nature museum an~~ a tour of McClellan Ranch Park. In the museum students meet a variety of animals which may include turtles, snakes, small mammals, insects and spiders. The naturalist le~ids an age-appropriate discussion that generally focuses on how the form and body structure of each animal helps it survive in a specific environment. A tour of the park often focuses on the various habitats and the animals that live there. Programs are often tailored to complement suE~jects that are the focus of study in the classroom. Topics often covered include animal adaptations to the environment, seasonal changes, plant growth and seed dispersal strateies, and Ohlone use of plants and other natural resources. Often time is provided for students to engage in hands-on projects in small groups. High-school student biological surveys Students enrolled in AP Biology at Monta Vista I~igh School visit McClellan Ranch and Blackberry Farm to conduct a tree survey. They attach a numbered tag to each tree, identify it to species and measure its diameter. lJsing a GPS unit they identify its coordinates and later use this information to m~~p each tree. This program introduces students to forestry field survey techniques while compiling important data on tree species distribution within the Stevens Creek Corridor. Biology students have been visiting Stevens CreE~k once a year to collect and identify benthic aquatic macroinvertebrates. Students are introduced to variety of biological field study techniques and learn to use a dichotomous key to identify organisms. The students also Learn how macroinvertebrates can be used as indicators of water quality. School Visits Some years the Parks and Recreation Department naturalist has visited area schools and made classroom presentations. In the past she has participated in days such as Lincoln Elementary School's University Day and Regnart Elementary School's Discovery Day. Item # 23 CUPERTINO Apri121, 2009 OFFICE OF THE CITY MANAGER CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255 TELEPHONE: (408) 177-3212 • FAX: (408) 777-3366 davek@cupertino.org Phil Quon Cupertino Union School District 10301 Vista Drive Cupertino, CA 95014-2091 Dear Phil: One of our Councilmembers has been hearing from constituents about the working schedules of crossing guards. If you look at the attached schedule, for example, Lincoln shows times of 10:45 a.m. to 2:55 p.m. The concern raised is that crossing guards may not be used efficiently. Under our arrangement, the District sets the times, and that is as it should be. But in the interest of keeping costs as low as possible, could you as'~ the principals to review the schedule and see if any adjustments are appropriate. Obviously safety of our children is paramount, acid we should err on the side of caution, but if there is a way to save money, it would be very helpful. Thank you very much. Sincerely, David W. Knapp City Manager A-fifi~chmenfi A Infie~~e~fii®n~ Prodded Cir®ssin~ Guard Services per fibs RequeslC of the ~uperfiino Unified 5ch®®~ ®i~fif'ricfi Typical Sc hool Day .._r., t ..•.~,.. .~.. ~ ~~ .ax. r ~,'~ ~=~ June 1J. & June 12 Site# Intersections Start Time End Time Start Time End Time Start Time s End Time Start Time Encl Time 1 Blaney/Forest (Collins) 8:4.0 AM 12:05 PM 8:40 AM 11:50 PM 10:35 AM 2:45 PM 10:15 AM 2:10 PM ,~ 3:15 2 Blaney/Suisun (Eaton) 9:00 AM 12:25 PM 9:00 AM 12:10 PM 10:55 AM 3:05 PM 10:35 AM 2:30 PM 3:35 PM 3 Greenleaf/Stelling Rd. (Garden Gate) 8:00 AM 11:25 AM 8:00 AM 11:10 AM 9:55 AM 2:05 PM 9:35 AM 1:30 PM 2:35 PM 4 Bubb/I-lyanisport (Kennedy) 8:20 AM 2:4.8 PM 9:38 AM 2:48 PM 8:20 AM 11:50 AM 7:25 AM 8:55 AM 5 DeAnza Blvd/Mariani (Lawson) 8:15 AM 3:00 PM ~-9:4.5 AM 3:OD PM 8:15 AM 11:37 AM 7:20 AM 9:00 AM _ 6 Vista/Merritt (Lawson) 8:15 AM 3:00 PM 9:45 AM 3:00 PM 8:15 AM 11:37 AM 7:20 AM 9:00 AM 7 Stevens Creels/Vista Drive (Lawson) 8:15 AM 3:00 PM 9:45 AM 3:00 PM 8:15 AM 11:37 AM 7:20 AM 9:00 AM 8 School Site/McClellan (Lincoln) 3:55 AM 12:20 PM 8:55 AM 12:05 PM 10:45 AM 2:55 PM 10:30 AM 2:25 PM 3:25 PM 9 Bubb/Regnart (Regnart) 8:30 AM 11:55 AM 8:30 AM 11:40 AM 10:25 AM 2:35 PM 10:05 AM 2:00 PM 3:05 PM 10 Barnhart/Tantau (Sedgwiclc) 8:30 AM 11:45 AM 8:30 AM 12:10 PM 9:00 AM 3:00 PM 9:00 AM 2:30 PM 11:45 AM 3:30 PM 10:50 AM