08a. Teen Commission CompositionOFFICE OF THE CITY CLERK
CUPERTtNO
SUN[MAI2Y
Agenda Item No. ~~t~ Meeting Date: ~~e-~Z8{~~9 Continued to
J~iy ~, 2049
SUBJECT AND ISSUE '
Adopt a resolution amending the Teen Commi~:sion composition to decrease the membership from
13 members to 9 members by the year 2010.
BACKGROUND
On March 17, 2009, the City Council voted to reduce the size of the Teen Commission from 13 to 9
over atwo-year period. An amendment to the c~irrent Teen Commission resolution 05-095 is
necessary to show this change. The following is the process for reducing the membership to the
goalof9by2010:
• Currently there are 14 Teen Commissioners; S will be termed out, but only 5 will be
appointed reducing the number to 11 for 2009-10
• In 2010-11, 6 commissioners will be termed out and only 4 will be appointed reducing the
number to 9
• Thereafter, the number of appointments ~,vill alternate between 5 and 4.
RECOMMENT3ATION
Staff recommends that Council adopt the attached resolution formalizing the change to the Teen
Commission composition.
Submitted by:
r~.
Kimberly Smi
City Clerk
CITY HALL
10300 TORRE AVEPJUE • CUPERTINO, CA 95014-3255
TELEPHONE: {408} 777-3223 • FAX: {408) 777-33fi6
Ap~~roved for submission;
Da~~id W. Knapp
Cit;~ Manager
Attachment A: Draft resolution 8a - 1
DRAFT
RESOLUTION N0.09-078
RESOLUTION OF THE CUPERTINO CITY COUNCIL
REPLACING RESOLUTION NO.OS-095
DECREASING THE TEEN COMMISSION MEMBERSHIP
FROM 13 MEMBERS TO 9 MEMBERS BY THE YEAR 2010
ATTACHMENT A
WHEREAS, the Council adopted Resolution No. 02-065 establishing a Teen
Commission and adopted Resolution Nos. 02-167, 04-405, and OS-095 making various
adjustments;
WHEREAS, the Council wishes to amend the composition to decrease the membership
from 13 members to 9 members by the year 2010;
NOW, THEREFORE, BE IT RESOLVED:
~ . The Cupertino Teen Commission will be comprised of nine (9) members, at least one person
from each public middle school and public high school in Cupertino, if possible. Membership
on the Commission tivill be limited to Cupertino residents. Members may attend schools
outside of the city limits, or be schooled at home. Commissioners must be in 8th through 12th
grade.
The members of the Teen Commission shall be appointed pursuant to the current recruitment
process adopted by City Council, with the following exceptions: Applicants under the age of
18 must have written permission of a parent or guardian to participate in the Teen
Commission. The Parks and Recreation Department will work with the City Clerk to notice
vacancies so that outreach to schools and youth organizations is -accomplished. A letter of
recommendation shall be submitted as part of the application process. The Council shall
appoint new commissioners in June, to be seated in September, except in the case of
reappointment of vacant seats.
A) In the event that more than 30 valid applications are received for the Teen
Commission, the following procedure will be used to select those applicants that
will be interviewed:
1) For any grade for which there are 6 or fewer applications, ali applications
for that grade will be retained for the interview phase.
2) For any grade for which there are more than 6 applications, the City Clerk
will distribute all applications to all Councilmembers. Each
Councihnember will rank the applications separately for that grade with a
number starting at 1 for the Councilmembers least favored applicant and
continuing with successively higher numbers to the highest ranked
applicant. For example, if there are 10 applications in grade 11, each
Councilmember will rate each of those applications from 1 to 10, with 10
being the score of the Councihnember's top choice. The City Clerk will
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Resolution No. 49-
2
then add those scores and retain only those applications with the top 6
scores. In the case of a tie for 6th place, all the applications in bth place
will be retained.
3} All retained applicants will then be interviewed by the Council.
B) For all applications in the interview pool, the City Clerk will summarize the
applications on a chart that indicat~:s applicants' names, schools, and grades in
order to assist the Council decision process. The summary chart will be
distributed to the Councilmembers before interviewing begins.
C) Each applicant in the interview pool will then be interviewed by Council. The
applicant will start with atwo-minute speech answering the questions: Why do
you wish to serve? and Why do you feel you are qualified to serve?
D) Each Councilmember will then have the opportunity to ask at least 1 question of
the applicant.
E) When the entire pool has been inte~:viewed, Council will discuss the applicants.
After the discussion, ballot voting will take place to determine the appointments.
F) If no applicant is appointed from one of the 5 public schools in Cupertino,
Council may choose to re-advertise: for a subsequent appointment process, fill the
vacancy with any other applicant, or leave the seat vacant.
• Commissioners should reflect the broadest po~:sible representation of Cupertino youth.
• The term of office of each commissioner shall be two years, beginning in September with the
new school year.
• Commissioners shall not serve consecutive terms unless there is a vacancy for which there is
no eligible applicant, at which time the City C~~uncil may waive this restriction.
• None of the Teen Commissioners shall be ol:herwise officials or employees of the City of
Cupertino nor be related by blood or marriage to any official or employee of the city.
• The Commission shall elect a chair and vice-chair at the beginning of each year.
• Meeting times and location will be decided ley the commission at the first meeting of the
year, and will be adopted as the annual meeting schedule pursuant to the Brown Act.
• Actions taken by the Commission will be by rr.~ajority vote.
• The Department of Parks and Recreation will provide staff support to the Teen Commission
and will post meeting agendas.
8a-3
Resolution No. 09-
3
• Commencing in 2009, five (S) Teen Commissioners shall be appointed for a two year term
bringing the number to eleven (11). In 2010, four {4) Teen Commissioners shall be appointed
for a two year term bringing the number to nine (9}. Teen Commissioners will then be
appointed to a two year term setting staggered terms of ftve (S} appointments in odd-
numbered years and four (4) appointments in even-numbered years. Vacant seats will be
flied with applicants willing to finish the term.
• The powers and function of the Teen Commission will be to advise the City Council and staff
on issues and projects important to youth.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 7th day of July, 2009 by the following vote:
Vote Members of the C~ Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
City Clerk Mayor, City of Cupertino
8a - 4