08b. Teen Commission Application ProcessOFFICE OF THE CITY CLERK
CUPERTINO
CITY HALL
10300 TORRE AVENUE? • CUPERTINO, CA 950143255
TELEPHONE: (40S) 77-~-3223 • FAX: (408) 777-3366
SUMMARY
Agenda Item No. $~
SUBJECT
MEETING DATE: July 7, 2009
Direct staff to further amend the Teen Commission resolution regarding the application screening
process.
BACKGROUND
During the June 1 Teen Commission interviews, Council members expressed interest in changing
the way the Teen Commission applications are processed. The current resolution states the
following:
A) In the event that more than 30 ~raiid applications are received for the Teen
Commission, the following procedure will be used to select those applicants that
will be interviewed:
1 } For any grade for which there are 6 or fewer applications, atl applications
for that grade will be retained for the interview phase.
2) For any grade for which there are more than 6 applications, the City Clerk
will distribute all applications to all Council members. Each
Councilmember will rank tree applications separately for that grade with a
number starting at 1 for the Council members least favored applicant and
continuing with successively higher numbers to the highest ranked
applicant. For example, if there are 10 applications in grade 11, each
Councilmember will rate each of those applications from 1 to 10, with 10
being the score of the Couticilmember's top choice. The City Clerk will
then add those scores and retain only those applications with the top b
scores. In the case of a tie for 6th place, all the applications in 6th place
will be retained.
3) All retained applicants will then be interviewed by the Council.
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During the interview process, Council members found the reverse ranking to be confusing and
discussed whether to amend the resolution to state that a ranking of 1 {one} would signify the
Council members highest ranked applicant and successively higher numbers would signify least
favored applicants.
Another option would be to delete this section of the resolution entirely and not limit the number
of applicants to be interviewed. Since the inception of the Teen Commission in 2001, there have
only been 3 years in which the ranking procedure was required {2002, 2003, and 2009).
STAFF RECOMMENDATION
Staff recommends that the City Council direct staff to amend the Teen Commission resolution to
delete section A of the current resolution that triggers the ranking procedure for more than 30
applications and interview all applicants.
Submitted by:
Approved for submission to the City Council
f ,(, ,
Kimberly Smith City Clerk David W. Knapp, City Manager
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