CC Resolution No. 09-078 Teen Commission MembershipRESOLUTION NO.09-078
RESOLUTION OF THE CUPIE:RTINO CITY COUNCIL
REPLACING RESOLUTION NO.OS-095
DECREASING THE TEEN CO11rIMISSION MEMBERSHIP
FROM 13 MEMBERS TO 9 MEMBERS BY THE YEAR 2010
WHEREAS, the Council adopted Resolution No. 02-065 establishing a Teen
Commission and adopted Resolution Nos. 02-167, 04-405, and OS-095 making various
adjustments;
WHEREAS, the Council wishes to amend the composition to decrease the membership
from 13 members to 9 members by the year 2010;
NOW, THEREFORE, BE IT RESOLVED:
• The Cupertino Teen Commission will be comp;~ised of nine (9) members, at least one person
from each public middle school and public higiz school in Cupertino, if possible. Membership
on the Commission will be limited to Cupertino residents. Members may attend schools
outside of the city limits, or be schooled at home. Commissioners must be in 8`" through 12rn
grade.
The members of the Teen Commission shall bf; appointed pursuant to the current recruitment
process adopted by City Council, with the following exceptions: Applicants under the age of
18 must have written permission of a parent or guardian to participate in the Teen
Commission. The Parks and Recreation Department will work with the City Clerk to notice
vacancies so that outreach to schools and youth organizations is accomplished. A letter of
recommendation shall be submitted as part of the application process. The Council shall
appoint new commissioners in June, to be seated in September, except in the case of
reappointment of vacant seats.
A) In the event that more than 30 valid applications are received for the Teen
Commission, the following procedl~re will be used to select those applicants that
will be interviewed:
1) For any grade for which there are 6 or fewer applications, all applications
for that grade will be retained for the interview phase.
2) For any grade for which there are more than 6 applications, the City Clerk
will distribute all applications to all Councilmembers. Each
Councilmember will rank the applications separately for that grade with a
number starting at 1 for the Councilmembers least favored applicant and
continuing with successively higher numbers to the highest ranked
applicant. For example, if there are 10 applications in grade 11, each
Councilmember will rate each of those applications from 1 to 10, with 10
being the score of the Councilmember's top choice. The City Clerk will
Resolution No. 09-
then add those scores and retain only those applications with the top 6
scores. In the case of a tie fcr 6th place, all the applications in 6th place
will be retained.
3) All retained applicants will then be interviewed by the Council.
B) For all applications in the interview pool, the City Clerk will summarize the
applications on a chart that indicates applicants' names, schools, and grades in
order to assist the Council decision process. The summary chart will be
distributed to the Councilmembers t~efore interviewing begins.
C) Each applicant in the interview pool will then be interviewed by Council. The
applicant will start with atwo-minute speech answering the questions: Why do
you wish to serve? and Why do you feel you are qualified to serve?
D) Each Councilmember will then have; the opportunity to ask at least 1 question of
the applicant.
E) When the entire pool has been interviewed, Council will discuss the applicants.
After the discussion, ballot voting will take place to determine the appointments.
F) If no applicant is appointed from one of the 5 public schools in Cupertino,
Council may choose to re-advertise for a subsequent appointment process, fill the
vacancy with any other applicant, or leave the seat vacant.
• Commissioners should reflect the broadest pos:~ible representation of Cupertino youth.
• The term of office of each commissioner shall be two years, beginning in September with the
new school year.
• Commissioners shall not serve consecutive teens unless there is a vacancy for which there is
no eligible applicant, at which time the City Council may waive this restriction.
• None of the Teen Commissioners shall be otherwise officials or employees of the City of
Cupertino nor be related by blood or marriage to any official or employee of the city.
• The Commission shall elect a chair and vice-chair at the beginning of each year.
• Meeting times and location will be decided try the commission at the first meeting of the
year, and will be adopted as the annual meeting; schedule pursuant to the Brown Act.
• Actions taken by the Commission will be by majority vote.
• The Department of Parks and Recreation will provide staff support to the Teen Commission
and will post meeting agendas.
Resolution No. 09-
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• Commencing in 2009, ftve (5) Teen Commissioners shall be appointed for a two year term
bringing the number to eleven (11). In 2010, four (4) Teen Commissioners shall be appointed
for a two year term bringing the number to nine (9). Teen Commissioners will then be
appointed to a two year term setting staggered terms of five (S) appointments in odd-
numbered years and four (4) appointments in even-numbered years. Vacant seats will be
filled with applicants willing to finish the term.
• The powers and function of the Teen Commission will be to advise the City Council and staff
on issues and projects important to youth.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 7th day of July, 2009 by the followi~ig vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
~~!YJT~J
City Clerk
APPROV
Mayor, City of Cupertino