04-111 Storm Catch Basin Cleaning Bids NO
AGREEMENT
IN
FILE
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City Hall
10300 Torre Avenue
Cupertino, CA 95014-3255
(408) 777-3354
FAX (408) 777-3333
PUBLIC WORKS DEPARTMENT
Summary
AGENDA ITEM ~ ~ AGENDA DATE October 4, 2004
SUBJECT AND ISSUE
Review and reject all bids submitted for the Storm Drain Catch Basin Cleaning Project No.2004-
07.
BACKGROUND
In order to comply with Non-Point Source requirements, specifically the minimum performance
conditions of the National Pollution Discharge Elimination System (NPDES) permit, the City is
required to clean 50% of the total catch basins ~Nithin the City every year. The City currently
maintains and has made it a practice to maintain all catch basins in the City, which is a total of
1780 of these drain facilities. In the past the City's operating budget has included approximately
$50,000 annually from the Environmental Management Non Point Source Account for this work,
which is performed by an outside contractor.
Since the project contract amount, estimated to lie $52,000, is below $100,000 the project was
competitively bid for award by the Director of Public Works. The bid was based on cleaning
100% of the City owned catch basins. The following is a summary of the bids received for the
referenced project:
Bidder Base I3id
Engineer's Estimate $ 52,000.00
National Plant Services, Inc. $ 115,700.00
George Bianchi Construction Inc. $ 133,500.00
The low bid of $115,700.00 submitted by National Plant Service, Inc. is unfortunately higher by
over 200% than the amount estimated or budgeted. Staff is recommending that the bids be
rejected and that the project be re-evaluated and., if necessary, re-scoped to clean the minimum
required 50% of the catch basins with a bid alternate to clean additional catch basins at the bid
price as additional funding may become available. Because the bids received are over $100,000 a
Council action is required to reject the bids and staff will immediately re-bid the project to
ensure that the work is completed before the storm season begins in December.
Printed on Recycled Paper
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FISCAL IMPACT
There will be no immediate fiscal impact if the bids are rejected.
STAFF RECOMMENDATION
That the City Council reject all bids received an~j authorize the Director of Public Works to re-
advertise for bids for the Storm Drain Catch Basin Cleaning, Project No.2004-07.
Submitted by:
Attest as to bids received
Approved for submission:
Ralph A. Qualls, Jr. Kimberly Smith
Director of Public Works City Clerk
David W. Knapp
City Manager
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